But there something we could take out. We still got the report, Joe. That's more important than the heat to report. We got to get out of there. We ain't have to worry about the [Laughter]
No, let's get let's get out of here. We can get out of here. We ain't got we I was waiting on you. >> Good morning. I call to order the meeting of the Philadelphia City Commissioners Board of Elections for Wednesday, October 22nd, 2025.
This meeting is in compliance with the Pennsylvania Sunshine Act. The Philadelphia City Commissioners are a three member bipartisan board of elected officials in charge of elections and voter registration for the city of Philadelphia. Each commissioner is elected to serve a four-year term that
coincides with the municipal election cycle mayor and city council. The commissioner set and enforce departmental policies to administer voter registration and conduct elections in accordance with federal and state voter registration and election laws.
The city commissioners were created by the Pennsylvania assembly in 1711, but they focused on taxation and held various regulatory powers throughout the centuries. The commissioner started maintaining border list in 1799 and took on more election related responsibilities but didn't emerge into
its current form until the adoption of the Philadelphia homeoon charter in 1951. We will start off with public comments. Before beginning their comments, commissioners shall state where they live or they are not a resident of Philadelphia and that they are Philadelphia taxpayer. Public
comment is not an opportunity for dialogue or Q&A. It is public comment, a chance for you to tell us what you think. Each speaker will have two minutes to speak. However, I may extend the time at my discretion. Public comment must concern matters on today's
meeting agenda. Finally, it is my responsibility to preserve the order and decorum of the meetings. As such, profane, slanderous, discriminatory, personal attacks will not be tolerated. If you wish to make a public objection to a perceived Sunshine Act violation,
please raise your hand and I will recognize you. Outburst will not be tolerated. Anyone wishing to offer public comment, please step forward. Hearing none, we will now move to a report from Secretary Seth Bluestein. Are there any email public comments?
>> As of 9:45 a.m., there were no email public comments. >> Thank you very much. We will now proceed to old business. First, we will hear a report from our directors of election operation administration, Mr. Joseph Lynch and Mr. Mark Johnson. Joe, we'll start with you.
>> Yes. Good morning, commissioners. >> This is our public meeting update for October 21st, 2025. At the election warehouse, we are ready to ship the machines out to the polling places and the process will start today. The poll book unit has been busy with
network testing and data validation. E pole books will be packed on October 30th and shipped to the police districts on October 31st. The election materials unit is organized and ready to begin packing the white boxes. For the election cycle to date, Delaware and
Spring Garden has processed 122,444 voter registration applications of which 117,94 were electronic and 5,350 were paper. They processed 3,671
applications on Monday, which was the last day for voter registration. Delaware and Spring Garden is currently working on reviewing applications and making any necessary changes. Also, the last the last of the street list were delivered on Monday the 20th. ID cards
will be printed and mailed out at the end of the week. As of Tuesday, they have approved 99,900 99,750 vote by mail and absentee applications, which is 7,416
added from last week's total. Of those, 55,540 are paper applications and 44,210 are electronic. This includes military and civilian overseas voters. We currently have 1,745
electronic applications waiting to be processed. Of those, 360 are paper applications and 1,385 are electronic. A total of 99,522 ballots have been sent out. So far, we
received 39,024 ballots through the USPS and 4,466 through dropboxes for a total of 43,490 ballot ballots. This incl This does not include the uavva ballots.
The county board of election office located in city hall room 140 is open for in-person mail-in ballot services up until election day. Voters can request an absentee mailin or replacement ballot in person and return it all at the same
visit. Office hours are from 900 a.m. to 5:00 p.m. Monday through Friday and 10:00 a.m. to 400 pm on Saturday and Sunday. Voters who would like to vote by mail for the November 4th municipal election can apply for a mailin or
absentee ballot at vote.fill.gov. The deadline to apply is this Tuesday, October 28th, 5:00 pm. ID verification letters have gone out to voters that either did not include the required proof of identification on
their absentee/min ballot application or or their proof of identification could not be verified by the county board of elections office. Voters who have received this letter may submit their proof of ID to the county
board of elections via email, email email atfilly electionfill.gov, fax, US mail, telephone, or in person. Voters have until midnight on November 10th to return their proof of identification for the municipal
election. Cycle five, second Friday pre-election campaign finance reports are to be completed by city candidates and their committees as of October 20th, 2025. The following deadline for the county board
to receive all reports is October 24th, 2025. 24-hour reporting for candidates and independent committees has also begun. The board workers unit has finished up its fall training seminars with 2,789
participants already in attendance. 1,093 board workers completed online training last week. Incorrect numbers were reported. This has been corrected this week and this week's report shows accurate amounts of online training
completed. Online training is available on our website. Weekly reminders are being sent to pole workers who have not yet confirmed their attendance. Confirmation calls for all wards continue and so far we have confirmed
7,032 pole workers which is 77% and left messages for 685. Thanks to the involved at 17 program 192 students have been placed thus far. Pulling place unit is working on an
emergency change. Bible way church is a refusal due to the elevator being out of service. The change affects wards ward 44 divisions 1 15 and 19. The polling place unit has two places selected and will finalize them by 10:00 a.m.
Thursday. Satellite elections office are open to the public with staff available from 9 to 9:00 a.m. to 5:00 p p.m. Monday through Friday and 10:00 a.m. to 400 pm Saturday and Sunday. Locations are listed on our website. Dropboxes
throughout the city are open for voters to drop off their ballots. Note, satellite office 4 located at 5610 Lancaster Avenue is currently closed due to maintenance issue issues. Anyone wishing to use an alternative location
can please visit vote.fill.gov. Thanks. That's all I have. Thank you. >> Thank you, Joe. Vice Chair Dilly, did you have any questions for Joe? >> I do not. Thank you. >> Secretary Bluestein, >> I do not. Thank you.
>> Thank you, Joe. >> Good morning, commissioners. Good morning, commissioners. >> Good morning. With less than two weeks remaining, our six administrative units remain fully focused on election readiness and operational coordination. Our budget and procurement. The budget and procurement
unit continues to manage ongoing fiscal operations, including processing incumbrance, monitoring expenditures, ensuring all election related invoices are addressed promptly. The team is finalizing contract renewals and ensuring that all vendors are aligned to support critical election activities.
Efforts remain focused on maintaining accurate records, timely payments, and full financial transparency leading into election day. from a communications unit. The communication unit has maintained an active schedule supporting both internal coordination and public
facing outreach. This week's activities include creating and posting social media content featuring voter registration deadlines, press conference highlights, and daily countdown graphics for election day. The team finalized and distributed updated flyers and digital
material for events such as the get your ballot block party supporting PSA filming and scripts with the commissioners and state representative Aean Brown and managed several press inquiries. Additionally, communication hosted and coordinated a press
conference with the Lieutenant Governor and Secretary of the Commonwealth, assisted assisted the mayor's office with Go TV messaging and provided communication support at multiple public events including city hall and the election warehouse. New digital ads,
radio spots, and website updates are now live, ensuring voters have the latest information on polling place places, dropboxes, and key election deadlines. Our ele our engagement unit continues strong community outreach across Philadelphia. In the past week, staff
participated in events at Independ Independent Library, Parkway Central Library, Congressional Ruddiff Salom, Whitman Library, and the Asian Chamber Awards Banquet. These efforts focus on distributing voter education materials,
demonstrating voting machines, and answering questions from residents. The team is also preparing for the Pico Multicultural Series event, Taste of the Philippines, scheduled for later this um later this month. Engagement staff has continued to receive positive feedback
from communities participating from firsttime voters and families learning about voting process together. Human resources. The human resources unit continues to manage hiring, orientation, and staffing for general election operations. As of October 17th, the
total war workforce stands at 209 employees, including 31 exempts, 178 civil service staff, and 30 temporary employees. HR is also managing ongoing employee relations investigations and FMLADA
request while continuing to process transaction promotions and training sessions. Information technology the IT department continues to play a key role in election coordination and interunit support. This week it collaborated with other units to prepare and manage technical assets
including pole worker phones and nibs for use in multiple operations on election day. all of which are active and functioning properly. The team is also collecting comprehensive election data to strengthen post-election analysis and improve efficiency. Um, from a security
standpoint, coordination continues with the Philadelphia Police Department, OEM, and contracted partners to ensure readiness across our facilities. Our final security stakeholders meeting is scheduled for next week, October 30th, um, which will be in person. Um,
security remains focused on protecting staff, facilities, and voters as we move into the final operational phase of the election cycle. This concludes my administrative report. >> Thank you, Mark. Vice, do you have any questions? >> Thank you. I have none.
>> Secretary Bluestein, >> I have not. Thank you. >> One question about the uh engagement unit. Is it possible that before I guess engagement unit go out that they reach out to the commissioner to see might be
able to coordinate or even amplify. >> Absolutely. >> You know, whatever whatever they doing. >> Absolutely. I'll I'll check with uh the schedule. Make sure that all every office has it so that you can have input. >> Thank you, Mark. This completes our old business for
today's meeting. Vice Chair D, did you have any other to be raised at this meeting. >> Secretary Bluestein, did you have any other business to be raised at this meeting? >> I have no. Thank you. >> Hearing no other business, a motion to
adjourn today's meeting. Is there a second? >> Second. >> Secretary Bluestein, please call the rule. >> Vice Chair Dy. >> I vote I. Chairman Seir. All right. This means a journ.