e e e what tree morning a call to order the meeting of the Philadelphia City commissioners Board of Elections for Wednesday December 11 2024 this meeting is in compliance with
the Pennsylvania Sunshine act the Philadelphia City commissioners are a three member bipartisan Board of elected officials in charge of Elections and voter registration for the city of Philadelphia each commissioner is elected to serve a four-year term that coincides with the
municipal election cycle for mayor City councils the the Commissioners set and enforce departmental policies to administer voter registration and conduct elections in accordance with federal state and voter registration election laws the City commissioners
were created by the Pennsylvania assembly in 171 but they focus on Taxation and held various regulatory Powers throughout the centuries the Commissioners started maintaining voter list in 1799 and took on more election related responsibility but
didn't emerg into its current form until the adoption of Philadelphia's home Rule Charter in 1951 we will start off with public comments before beginning their comments commenters shall state where they live or if they are not a resident of Philadelphia and that they are
Philadelphia taxpayer public comment is not an opportunity for dialogue or Q&A it is public comment a chance for you to tell us what you think each speaker will have two minutes to speak however I may extend the time at my discretion public comment must concern matters on today's
meeting agenda finally it is my responsibility to preserve the order and the quum of the meetings as such profane slanderous discriminatory personal attacks will not be tolerated if you wish to make a public objection to a perceived Sunshine act violation please
raise your hand and I will recognize Outburst will not be tolerated anyone wishing to offer public comment please step forward see no public comment we will now move to report from secretary blin commissioner blin are there any email public comments there were no email
public comments thank you very much we will now proceed to Old business first we have our report from our directors of elections of administration and operations Mr Joseph Lynch and Miss Stephanie Reed Joe we'll start up with
you morning Commissioners morning just want to let you know that the warehouse team is clearing out the voting machines and conduct in an inventory of any remaining materials and want to make a note that all units are performing their post election inventory and operational
checks to prepare for the next election voter registration is act actively working on assistance declarations and processing affirmations now the next election has officially opened we can also begin processing voter voter registration
applications the SEO team is scanning all return mail ballot and respective voter files to ensure that all records remain up to date so we delivered trays of undel trays of undeliverable uh ID cards and applications to the seos and
they're going to scan them into the voter's file and that's all I have thank you thank you good morning Commissioners good morning um my last couple weeks has been focused on working with each of the people who
report to me on transition plans making sure that they know what they're going to be doing for the next few weeks the big update which I'm sure everybody wants to know about is budget um we have a new budget officer starting on December 23rd um coming from the health
department a good good background I think for the work that happens here and um yesterday I met with four people people on our staff to start going through all of the forms and the information that needs to be pulled together so that when he starts they
will have all the information just to plug in which will allow him to have a bit of a head start on that um so we'll just make sure that he's as everyone's as prepared as possible for him and we have a good transition plan thank you any we have any questions
I guess I would just add just is it possible you turn I know it's like a day or two but you s like something El though for actual transition if was not too much okay chairman yes um if I may
Stephanie are they have we working have we begun work on the reimbursement for the special election I have not received the details oh for the special yes Brian has been working on that in the interim we have not received any details for that I know
of I have not received anything for the recount yet for the details for what to submit thank you thank you okay we will now proceed uh to new business we will Begin by considering
our first agenda item the acceptance of resonation of our director of election of administration I move to accept the resignation of our director election Administration is there a second second does any Commissioners want have
any comments before we V yes Mr chairman I just want to uh thank Stephanie for all your work this past year and not just in this role as director of election Administration but everything you did for this department in your prior position uh with the
managing director's office uh you've worked with us for a very long time uh to make sure that all of our elections have been successful and I really appreciate it thank you Vice chair okay I would like to also say
thank you appreciate you and you're not going anywhere you're still gonna be in the city so we definitely going to be uh working together so I definitely had some ideas I definitely was taken so I definitely know your resource for this department and we def we'll continue to work together can I can I just add something
commissioner chairman I would like to thank Stephanie also for being my partner this past year we had two successful elections special election and a general election and actually the primary so I mean I really appreciate all the hard work you did you're very dedicated this department and you will
be missed thank you if you need anything give me a call sure what is it two more guess that's why we here I mean anybody else want to say anything we got the STA any want to say anything
good for the vote is am I allowed to um I I have deeply enjoyed working with everyone in this department the commitment that I've seen from the staff is unlike anything I've ever seen before I you know when I first interacted with
this department in 2020 I remember just being almost dumbfounded at the commitment that the staff had even in the most unbelievably difficult circumstances and that has carried on in all the time that I've been here and the
staff in this department they know what they're doing they understand elections they take their work very seriously and it has been an honor to support that work over the last year and I thank you for the opportunity thank you again let's not get all sentimental because you're still
in the city we still gonna be working together at some sort of capacity I see we got two more back there we we're going to be working together uh please go to R Vice chair
D I vote I chairman seir I that was our last item on the agenda before we adjourn rill do you have any business to raise at this meeting I have none thank you secretary blin do you have any business to raise this meeting I have none thank you here no other
business a motion to adour this meeting today is there a second second secretary I mean blue please call a r Vice chair de I v I vote I chairman seir I e e e