Uh, good evening. I'd like to call the regular city council meeting to order for June 23rd, 2025. Uh, please stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [Music] City council members are here to serve the city of peers. We expect respectful conduct at all times. Excessive or
inappropriate language will not be tolerated. Please speak only when addressed, one person at a time. Each speaker has a fiveminut time limit. Uh thank you for your cooperation. Uh, first I would like to uh get approval
for the minutes for the city council meeting of June 9th, 2025. I'll make that motion. Alen makes the motion. I'll second. Is there a second motion? All in favor say I. I. I. Opposed. Uh motion carried. Uh the
second one would be the public hearing minutes for June 9th um 2025. Make that motion. He makes the motion. I'll second it. seconds a motion. All in favor say I. I. I. Opposed. A motion
carried for the public hearing minutes. Uh, next we have addition or removal of the agenda. And I do have a few items here that we'd like to add. Um, we have to add a gambling permit uh for the Lions. Piers Lions, they're requesting
one. Um, possible hires for the grounds crew um that Gary will cover. uh uh the resignation for Parker uh his last date being uh July 23rd. So those I have those additions. Does
anybody else have anything they'd like to add? Lauri, are you good? I am good. Okay. If I could get approval of that. I'll make that motion. Motion. Second that. Gary second motion. All in favor say I. I. Opposed. A motion
carried for that. So, uh I think we'll do is we'll cover um the the additions first. Uh the first one would be a gambling permit for the Piers Lions requesting it. It's for 82425 which is the October Fest uh October
Fest day. Um if I could get a motion uh for that. I'll make that motion. Sarah makes the motion. I'll second it. Gary second the motion. All in favor say I. I. I. Opposed. Motion carried. Uh the next uh Gary is going to cover it. He's
on the park board and it's possible hires for the grounds uh crew. Yeah. Uh me, Brad, and Jim did a bunch of interviews and we're going to hire uh Tayen Wingolski on the grounds crew for$ 1350 an hour starting tomorrow pending
approval and Joe Poland for $15 an hour part-time. Okay. If I could get a motion for that. I'll make that motion. Lynn makes the motion. Second it. Gary seconds the motion. All in favor say I. I. Opposed.
Motion carried. Good. And then uh Laura, you want to cover the next Yep. Today I did receive the resignation for Parker Claire, our park complex director. His last day would be July 23rd.
Okay. If I could get a motion for that. I'll make a motion to accept his resignation. Okay. Sarah makes a motion. Second. I'll reluctantly second it. Okay. Lyn motion reluctantly. All in
favor say I. I. I. Post. Nay. Uh motion carried. Three to three to one. Okay. So then moving on we have uh let's see planning and zoning and then Lynn is going to cover that for us this so
planning and zoning this evening we had two permits uh one for class homes LLC 316 car street for new construction um everything fit within the zoning guidelines and we would um recommend
approval and the second one was for Jennifer class 1132nd Avenue Northeast east and that was for a little garden shed and that also met zoning requirements and we would recommend approval of that one as well. Okay, if I get a motion to approve those two
permits. Make that motion. Gary makes the motion. I'll second it. Lyn second motion. All in favor say I. I opposed. Motion carried. There. Uh then we also then we have coming up number eight would be the 2024 street project update
and pay app. And we have uh uh Jared and Bob Gerber here. So Jared, you're up first. Good evening. Good evening, council. Mr. Mayor. Um as you mentioned, tonight uh in your packet, uh is pay number nine for our
2024 street reconstruction project. Um little bit little bit what's in this pay app here. Um it's essentially the patumis street paving removals and and then the paving operations that were done after our last pay app. So this these were essentially done the week of
of the 9th I believe is when this paving um operations were took place. Um cut off for this pay app was the end of that week and then since then we've had u big big improvements I guess on the uh completion of our punch list. I think there's only just a couple couple items
left. Um, striping was done last week, seating was done today, top soil and a bunch of other kind of miscellaneous punches that were done last week. So, seating was kind of the big one. Um, as far as there is one pay item that is still left that is to be determined on on when that's going to be done. I think
it's probably going to be done either this week or next week. As far as that's always the last thing we do is is uh clean the storm surge, make sure that's all to the point where it's it's all new and cleaned up for us before they finalize the project essentially. So, um, but getting into the pay app here,
this is, like I mentioned, payout number nine. Um, the total amount requested for this pay is7,534.52. This represents a total work certified to date of 2,16,843 59, which is roughly um 100.21%
of the project. Um, so are we are we pretty much done with it then? For the most part, Jared, after this is correct. Yeah, we'll have um depends on how we want to do it internally. Um, we'll either have one or
two more pays left. Okay. We'll have one payup. If it's just one, then everything will be obviously beyond that and we'll uh cancel out the retainage and go that route or we'll have one where we pay them of what the work that isn't on this one. So, like the seating and the striping, cleaning, stuff like that. Um
and then we'll have a final one which just essentially release releases all the retainage. So we'll talk internally with staff on how we want to handle that. But um that's really all that's left on on we're at 102 or 102% of what it was originally right now. Uh right
now we're at 100 100.2 100.2 now. Yeah. So we'll be we'll be really close to that. Yeah. Um I don't remember. Um we're we're in line with what we projected as our final last October, November when we did our final assessments. We're in line with that. Um
so this isn't any surprise. I don't remember exactly what percentage we had for that that uh estimate there, but we're in line with that right now. So I'm not seeing any good red flags. That's great. So awesome. Uh if I could get uh a motion for payout number nine, I believe it was Jared said. Correct.
Yep. 100 for $107,53452. Make that motion. Gary makes the motion. I'll second it. Sarah seconds the motion. All in favor say I. I. I. Opposed. Uh, it's approved. Motion approved. Jared. Perfect. Thank you very much. Um, and then I do have one more
thing to talk about and reason why Bob is here tonight. Um we don't have a city of Piers project per se. We do have a um a project in Piers coming up this summer. Uh our 2025 lead service replacement
project. Um that project has been awarded uh to a contractor um H&M Underground is who they are. They're from southern Minnesota or so southern Minnesota semi-local contractor at least from Minnesota at
least. Um and they are projected to wrap up in a in a different community probably with lead ser doing lead service for a different community um beginning of August end of end of July and then starting up in peers probably
mid August. Um I do have a set of plans for everyone tonight. Sorry. Um kind of look through quick um I'll just make the packet. Um but essentially
keep talking as well. Yeah, fine. The mics will pick you up. Um that's okay. Um, essentially all of our services that we'll be tackling this year um are along
Main Street. So, kind of your, you know, your uh your business corridor through town here. So, um there are five that are on Third Avenue North, the street we just reconstructed back in 2021. Um and then just one on a side street. I
believe it's over on Robert there right behind Cat Hall here. Um, but these will all be replaced from the curb stop near the rideway to the meter inside the house. Um, that was intended to limit street restoration. We're trying to for
the most part save those until we have a street project coming up. You know, we'll kind of plan that accordingly depending on funding for our lead service work, but right now we're trying to just tackle the ones that are least impactful to the the public. And these are those these will be those as far as
u only in from the curb stop which is near the rightway to the meter inside the house. Um so impacts you can see you can expect for this project. Um we will be detouring the highway. Um and so on
the last page there's a pretty sure it's the last page is our detour plan for this one. um essentially kicking them kicking everyone west down at the gas station. Um at uh Huh.
Yeah, that's V stop down there going down Highway 27 then coming up um 250th Avenue and then over down Third Avenue. very similar to what we did when we redid the intersection over on um Third
Avenue. We did that work with it very similar deter um and that will handle all the major truck traffic throughout the town. Um local traffic impacts to that is we'll be we'll have kind of we'll we'll phase this a matter where we're just shutting down a block at a
time and so local traffic can get around through that. businesses will be able to stay open for the for the most part either uh coming from either north or south as far as uh foot traffic goes. Um but the road itself will be shut down for that one block as we're working
we're going to working through there. Um how long do you think it'll take to do a main street? Well, they will um we are estimating um on a conservative level one per day, one service per day. Uh we will likely
more likely probably get two per day. Um so with that I see this taking to complete the services probably about three weeks. No sorry that's two per day. Four weeks.
Four weeks and then plus restoration. That's for all of them. For all of them. Yeah. When they close it down, we uh we will have our precon uh mid July just to kind of hash out of schedule. Um but right now I'm thinking
probably midappril sorry mid August. My concern is we have stroll October fest and walking wings have thousands of people here for month. Okay. And I would I would like to see it open by then. I don't know if that's possible. Do you have we wouldn't be shutting it down for
a day and then open it back up at night too. But like Rockville that's a Saturday. They and they don't be working on Saturday. So if they shut it down and reopen it at night, it would be open for the weekend, right?
We can work that in mind. But Rock, that's early in the month. So maybe I don't know if that would Okay. is you said you said the wings one which that is the second it's the last Saturday of the month but which blockrain
it's all main street okay we'll talk when we have our August 23rd and 24th yeah we have a parade too that goes through okay so these are all great points thank you for bringing them up um I I'll make note of
these I'll I'll get with you know Eric afterwards here and we'll We'll go through these important key dates for city peers coming up for the impacts to Main Street and then we'll bring those up at at uh at our precon. Um
and then we can come back with a game plan for how we want to handle it. If it's something that, you know, worst case scenario, if we need to take a couple days off and not do them just to ease the mind of everyone for those days, we can work that into our
schedule. Um or we can work around it and make sure that we're working on like third down or something. Um thank you. Yeah, because the the uh October Fest is huge. I mean, we literally get Yeah. thousands of people
lying the streets for Okay. All right. We'll deal with it. We'll figure it out. I mean, you only do one one at a time, right? Correct. Well, one to two a day, but yes, one at a time. They'll prep probably the day before. Well, I was just thinking of the one
right over here last year was kind of during that time and it didn't interrupt too much. Yeah, most will be very similar to your property back here. Um, that was done from the rightway, you know, just behind the the sidewalk here. Um,
or it was finished. Like that one, it's really the flow will still be there then to be honest with you. Like the one here. Yeah. And most of, like I said, most of them won't really be impacting the through lanes. Um, we should just close it down to for safety concerns,
right? We don't have truck traffic be flying through there. Um, yeah, we can definitely make those dates and bring those up as interest from the city standpoint when we have our pre-con. Um
that is the plan for this project. Um correct. Uh, as far as public outreach, um, part of me coming tonight with this would be just kind of get your opinion and thoughts on how maybe we
present this to the public or have is there any, uh, since this isn't like our project for our 2024 project where we had those newsletters every month and could send those to those people. This is pretty if we send it to the resident that doesn't really impact anybody. this is more impacts to other people than
just those home owners, right? We're shutting down Main Street. So, um, is it is something along the lines of maybe just having a newsletter that we can provide to the city, uh, providing kind of schedule updates, but then post it like on your Facebook. Is that maybe the
route we go since that work for you? I think that um, and we can have copies at city hall like we did for the street project, but as far as mailing out, I don't know how how that would be received. I don't think we'll get the impact we want by just mailing out, you know, those 20ome emails or 20ome
letters. Um, so I think that might be the part we go with. So we'll Yep. do the same thing on my end as far as drafting up newsletters and updates, but we'll just put them onto the I think so. Facebook page or Yeah. Facebook city website. Yeah. Okay.
All right. Um, with that, that's all I have. There's no action item on needed for this one. Just kind of a quick update. I wanted to and we talked about it probably what month ago, two months ago maybe about at a staff level. We kind of went through this um but we haven't brought it to committee level or council meeting yet.
So, all right. There's nothing else that's all I got. Good. Well, I appreciate it. All right. Thank you. Yep. Bob, you got anything you need to hear from case I was late. If if you guys have questions, feel free to reach out to
either of us. There's got to be somebody else you can pick from things I can't say on here. Uh, okay. So, next we have Eric Henkin here with the source impact funds. Good evening everybody. In front of you, uh,
city administrator Laura Wacker printed off two resolutions. Resolution number one is going to be for the Pierce Police Department. Um, starting in July, I believe the middle of July 14th or 15th, the released impact funds and we can apply for them and it's a it's a lottery pick. The police department and along
with the fire department, we have not put in for these funds before. So, we we stand a good opportunity to get them getting these funds. So, it's my goal if we get accepted to put that towards a new patrol unit. And in order to do that, they request a resolution. So, I'm just trying to stay ahead of the game.
So, I have my application all written out. All I got to do is hit submit and then it's in there as soon as they can. And just if I get it, I get it. If I don't, it's it's just it's money that I don't have to come back and request or ask for. So, I'm just trying to utilize these funds through grants to save the
taxpayer some money here in the city of Pierce. Awesome. So, if I could get a a motion to accept the resolution 2025-0623-1. Make a motion. Makes a motion. I'll second it. Seconds it. All in favor say I. I. I. Opposed. That motion carried. Thank you. And then resolution number
two. Same thing. Again, I told Chief Russell that I would just presented for him so he wouldn't have to be here. But again, he's talked about the self-contained breathing apparatus that they have to eventually do something. So he's going to do the same thing. If he's lucky enough to be awarded the 40 or 50,000, he'll put it towards this
program to save again the taxpayers some money towards that item. So again, just need approval for him to move forward with the impact funding for the fire department. If I get a motion for resolution 2025-0623-2, I'll make that motion. Makes a motion.
Second it motion. All in favor say I. I motion carries. And then as long as I I'm up here, can I just go through and update from the police department right away? Absolutely. So the other thing that I did here had to be two three weeks ago got an email from sourceful that there was boost funds available that people did not go
after last year's and you can write for $2,000 and it's unmatched. So I put in as we know if you've been in Preston Mr. Rushlo's office that's all original desk everything in there. So I'm thinking okay what should we go after? So I quick wrote up a little grant to go after
$2,000 day later they accepted it. So if you go in there, it's actually it's complete new desk, new furniture for him. And it just to me it he deserves it number one, but when you walk in, it's very professional. So it cost me 500 bucks on my own out of the city budget, which I had. So it cost 2500 bucks when
was all done. I just thought it was a very cool improvement for Mr. Rushlo and the police officer that was done. The other thing that's coming back that we have not had for years, the safety fair. I think Lynn, I don't know if you remember that. back community ed through Mary cheetah she they'd always do a safety fair behind the school I think
Bobby you're part of it and Sarah Funk reached back out to me asked me my opinion I said absolutely so we put her in contact with us the fire department um the SWAT team some other organizations that will come in with the patrol units fire department and put a put a show back there for anybody from the community and or kids to come
through so the date of that's going to be August 4th I'm not sure on the exact time yet but it'll be sometime probably 10:30 11:00 on August 4th for three or four hours and then we'll end with a K9 demo for anybody to watch the Marsa County deines do a demonstration. So
that's coming back to where it used to be. And other than that, I have nothing else on my updates. Uh where was that going to be held at again? Right in the back back parking lot of the school in the east parking lot right behind Mr. Hel's old. I always call it Hel's Field. Right. But August 4th is the date. But
they'll put it out on social media once we know the time frame of what it's when what time it will happen. Uh the other thing I'd like to just uh touch on real briefly with you is I remember like I don't know three years ago or something that you and Mr. Rushlo and I and then Pablo Truma got together was like a in
case an emergency or something happened in peers you know we wanted to go over the protocol of how you know the department had to handle it. I'd like to set something up with you. I think it's been like two or three years if you and Lauren you could put something together. Absolutely. I think that was your first
year when you came on when we did it. But yep, I'll be more than happy to and if it's if it's a conversation you want to have with just you and Donnie or if we want to do it at a workshop so the rest of the council would see the documentations that I have in front that they understand. The only the only thing there was was places where people were
supposed to go you know that remember that. Oh yeah, true. We we talked about that today because this is an ongoing conversation that we've been having with the school and we're actually taught it's better if the community knows where them locations are. So that would that wouldn't bother me so much, John. Whatever way you want to move forward, you just let me know. I'll touch uh I'll
touch base with you here in the near future, let's talk about it. Yep. And I But either way, one way or another, I'd like to get something. So, we That's easy. We'll get it done this summer then. Yeah. Great. Sounds good. Anything else from the council? Thanks for all your hard work. Awesome.
Thanks everybody. Stay safe. Thank you. Okay, so the next we have we have the city administrator updates. I just have a few updates that we are going to be starting the budget committee meetings. Um, golf course has
completed their budget. I know Eric has completed his reviewing it. So, I'll be sending out meeting invites to the budget committee to get those rolling. And then the other part is um we'll be starting employee performance reviews um
for the full-time employees. I did, Laura and I kind of discussed that and uh we kind of we tried something for a couple of years where we were more involved with the reviews of the full-time employees. And then we kind of rated them and then their their
uh how they got rated was how their increase was going to be and Laura and I talked about it and um we felt that uh we should just go kind of go back to where Laura just works with basically works with the employees and does the reviews with them and if there's
anything she'll give us an update at the end of it all the reviews go. Um, and as far as the the the how we'll how we work out the the pay increase for next year, we'll talk about it at our uh we'll discuss at our budget budget meeting and
then present something to the the council. We have an idea of maybe how to handle that as well and we'll have a workshop to discuss all that. I'm assuming plan a workshop to do the budget and the employer reviews. Sure. I think that's we did last year. Absolutely.
And that was all my updates. Um, no. Oh, I apologize. Um, we were talking about with Parker's resignation that we should probably do plan a full-time staff clubhouse for the clubhouse. We're going to have to replace those hours. That's
40 hours a week that we will not have down there. Uh, well, it's Laura I think is going to talk. Why don't you see how they how just I guess at this point we got a couple we got a month yet or so. Um, but we've got training. We have to put the
app out there. I guess it's just the approval to post is what we're looking for. Well, I I don't think we need to post for a director of No, no, no, no, no. Clubhouse staff, right? Workers. Just the clubhouse staff. Yeah. Yep. Yeah. I don't I mean, I don't have a
problem with that. We'll have to replace ours. I think we should go off of maybe with Mark and Yep. Mark and Andy, what their lead is, how they want to handle it. Well, then we're hoping Parker can help with some of that too before he goes, right? Yep.
So, I would make the motion um to post for a clubhouse staff position at 40 hours per week um with the pay range that we had for everybody else. I don't know what that was even.
I think Andrew was 17 bucks. Yeah, but he's a lead. So, it would be Isn't it like 15 to 13 to 16? 1650, I think, is the highest. Yeah, I'll second that. All in favor say I. I
motion carried officially. It Yes, I did I talked to Laura as well. Um in the past when we were on the on the park board um we would get actually monthly updates of the revenues minus the expenses to find
out how the the complex. Um, and we we've kind of struggled with that a little bit. So, I did talk to Laura and once we get through this first half of the year, she's going to work on getting us um how expenses minus revenue
to see how we're looking profit profitable wise. And then it sounds like our the new mowers finally come in, which is good news. Um uh but that will be an expense against the expense against the golf course for either the
first half for second half. Anybody else have anything? you're not I just want to throw out just a reminder to everybody um you know driving around town just to remember to mow your lawns especially the empty lots. I guess that's what I was seeing mostly is if
you have that empty lot at least once a month please take care of it. Be kind to your neighbors. I have a question about the golf carts. Do we have that policy in place now where they have to be registered or whatever? Well, I was going to ask you about that too, Eric. Whatever happened
with that? Still in the attorney's hands. It is. Yep. Still in our hands. We're waiting. We're waiting for the final read. We uh we changed we had to add some like what streets that they can't be on such as Maine, Highway 25 and 27. So, we're waiting for the final read and then they give you the the
first read and go from there. But I say cuz I still see them going buck wild around. No seat belts for little little kids just sitting. I'm just like those kids. They hit the wrong bump and they're so still in the works. Hopefully it's sooner than later. Okay. Just um and then the other thing about the the no
hunting and stuff. I think it that one's next. That one's almost That one's people hunt in town. We just don't want them all coming at the same time, right? Absolutely. That's why we're trying to knock. It's crazy how fast the years fly cuz we're coming up in another uh two months. You you'll build a bull hunt again. Only thing good with hunting is
we we have our properties close enough. So we're saved on that end if we don't get to that one right away. Y Okay. Well, Donnie isn't here, so if somebody wants to do the honor Oh, I'll make a motion to adjourn at 7:32 p.m. to
adjurnn. Lint seconds it. All in favor say I. I. Opposed. Motion carried.