awward not going there that probably recorded so we're we're going to start recording it's recording oh yeah turn mic's on a mic's on and she's recording already shut up everybody I would like to call the regular city council meeting to order
for June 24th 2024 uh please stand for the Pledge of Allegiance I pledge allusion to the FL of the United States of America and to the Republic for which it stands one nation
under God indivisible with liberty and justice for all yep that's right Jim so uh we'd like to welcome everybody here this uh this evening um and uh look at so is there any additions well I want to get the
approval for the minutes for June 10th 2024 our regular city council meeting I get a motion I'll make a motion D makes a motion second it uh Gary seconds a motion all in favor say I I oppose a motion
carried um then we have um is there any additions to the agenda yep I have a few I have Ad work change order for Jared he's going to come up and speak on it Zach just has an update from over the
weekend and I would like to add the flood plane committee app Point okay those were my items and then you can add those uh let's see department heads awesome thank you could I get a
motion for the approval uh to the agenda plus the additions I'll make that motion any makes a motion I'll second Jackie second a motion all in favor say I I opposed motion carried for the approval of the agenda and the additions to the
agenda uh first I'd like to have Jim like to have Jim come up here and their Planning and Zoning good evening Jim good evening okay we have four permits tonight uh first one's a concrete permit
by St Joseph's Church they're replacing their parking lots and several sections of sidewalk that are broken up uh the second one is uh Kathy tetrol uh she wants to replace her front
steps to make a three-step entry into a two-step entry into a three-step entry so the steps aren't so big and looking at it makes sense I guess and then uh Joel poad
poad uh yeah the fellow from the school uh at 121 cnick Street uh wants to make a 16t x 20 foot patio kind of between his house and that garage that he has to the north of his
house and that's certainly not an issue either and then we have a building permit by Arland lumad he wants to add a 8T by 10t bathroom onto his existing shed that's out behind his house and
make it into a she shed is that the well we did not ask I guess that would be up to you but he wants to make a bathroom onto his shed and we certainly don't have any issue with that he's it's certainly within you have to get a hold of of Rich Peru water district to find out about
any of that that's a good question uh what's going to happen with the where to where it's going to go right assume they need water to get to a sewer and and would have to get over to his house I assume I don't
know if he has water in that shed now or not I do not know I don't know I do not know but it wouldn't make much sense to make a bathroom without a line to the Sewer well or is he planning on putting in just a holding tank or
I does does not say and I don't know that we ever looked into those kinds of things you know uh I don't know right but just to add a bathroom we
didn't have any issues with that so our recommendation would be to approve those four permits okay if I can get a motion I'll make that motion I makes a motion to approve those for permits for Jim I'll second Jackie second motion all in
favor say I I opposed motion carry Jim thank you uh next we have uh the overview of the uh June 24th uh Workshop I can let me just to kind of cover if I'm missing
something Laura feel feel free to jump in so uh the first thing we kind of covered was uh the employee uh healthc care and that's something that we are uh looking at implementing or taking a hard look at implementing U this year uh and
uh we had uh Stacy gray uh talked to us about the different plans that are available and the different costs and they they range from the traditional 2080 standard medical programs plus also some HSA options and there the costs
were uh fairly V uh variable but um for me personally they didn't look uh they didn't look look totally outrageous they look like something that we could work with um and to to fund to fund that initial kickoff um I'm hoping that we
can use sell the Caterpillar sell the pro sander and then my goal would be to use some of that funding to help start kickoff our our health care program for uh 2025 and then uh take some of that money and also in reinvested it back
into the golf course for golf cards and and machinery so anyway that was that uh we talked about um our our assessment policy for ordinances how we're going to uh uh rate or percentages people have to pay whether they got a short Street or a
Long Street or an alley or all kinds of different things um and we're looking at adopting a policy that was brought forward back in 20 2020 uh Rie uh reviewed the updates to the handbook and I'd just like to say that I think Laura did an excellent job Jackie did a really
good job and and uh re kind of redoing our handbook to to um make it so it more compliance with what our auditor is telling us during our audits the checks and balances that we need to do as a city um to cover that and then uh Zach
and Bradley came in and we went over a checklist for our new nine they did a really good job as far as putting a checklist together uh we just need to review it periodically and see how we're going and uh uh I'll pray that the rain kind of stops for a while so we get our
wash outs filled and they start growing in um and then we did talk about real briefly about some uh the compensation for the Biden Harris Administration increased Compensation Plan and we're just going to take a look at it at our budget or moving forward it's something
that doesn't have to be done really until December um it's a salary uh salary type increase um a general one federally implemented and then um also we wanted to follow up
with what our auditor brought up about invoice reviewing prior to paying and we had Lynn neegan come in and explain to us and Donnie also helped some of the stuff where uh Sarah has agreed to take on that as a Treasurer and that's actually what part of her role is but
she was kind of doing double duty as a Treasurer and a clerk and now that we got K we actually have a whole board and uh K is going to take the responsibil ility of the the the after the bills are paid Laura is going to pay the bills and
then Sarah is going to pre-check the bills before Laura pays them so we're going to have our checks and balances in place like they should have been uh prior um but now they're going to be in place that we can carry forward good accounting system and then uh we're going to put a
flood committee together so that that is the overview of the workshop you guys did I miss anything at all I was just um going to say with the employe employee Healthcare um you know we we're going to submit a couple of questions to Pro to be answered on the healthcare plans Laura is going to take care of that and then once we have a little bit more
information um I think the next step will be to kind of have an have the employees kind of sit down and we kind of bring that to them on the plans that you know would be beneficial to their families um and then us kind of discussing cost wise what what we're going to contribute um we do have to
contribute at least 50% um if we can do more we would like to do more so we're looking at that um for the employee portion only so yep just to kind of put that in there um and then the new nine checklist just kind of us making sure
that Zach and them know to communicate with Laura we've given them permission for certain things to make sure we can get them taken care of by the end of this summer so we can have an opening next year so just from that I just just the transparency piece on those absolutely
that's great so yeah anybody else I'm good okay okay you're good way over there okay hopefully hopefully you're on camera this week sorry if I'm not so next we have uh Jared uh with a work change
order for us if you leaning forward You' be Direction all righty good evening again Mr Mayor members of the council um as you mentioned in your packet tonight is the change orderorder one uh first I kind of
want to give up up an update on where we're at at the project uh essentially we have wrapped up I think since our last meeting yeah wrapped up all the water and storm sewer over on 1 Avenue North Northwest sorry Northeast and also on Peter and they I believe this week they moved over to to Summer to kind of
start working on the water over there so uh as far as what's going to be happening over on Peter and first uh is they're going to start building the road up Road section back um that should take a couple weeks here to knock out both of those and then they'll be putting concrete over there in probably about two three weeks for the curb um on a
side notes I all the gas uh improvements have been completed so now we've kind of transitioned from gas to undergrounding the city power and that's that's well on its way um that's really really about it as far
as from a overall project standpoint um next pay app will be cut off was last Friday so the first meeting in July which is the 8th I think is that right yeah 8th so that's when we'll be bringing the next pay app for
uh for your approval um so on with that in mind on that pay app hopefully if if uh if you guys you know approve tonight that change order one this will be on there as well uh but essentially um this change order one is for the Cassie alley
um as we were working our way through that that uh that alley um we ran into kind of kind of more of a not your typical um sandier soils and peers and more of that sthier clay um and with the
with the amount of rain that we got uh it became quite a quite a know lack of better term spongy over there um and so in order to essentially have a constructible roadway uh with our heavy heavy equipment back there uh the contractor recommended using a a
different section um for Road section for the alley uh the the proposed or the planned Road section for the alley was 3 and half inches of of asphalt over 12 Ines of Class 5 they proposed using what we are proposing for the road section
which is three and a half inches of binus over 8 in of Class 5 over 12 in of Select granular material so it's a a thicker section allows more of that bridging to happen with those larger larger truckloads um after discussing that with
uh with a city staff um we thought that was in the best interest of the project in the city as far as moving forward and keeping everything everything on schedule um and so we have decided you know are proposing to move forward with that section um and tonight uh
essentially in in that change order a nutshell is is those costs for you to kind of digest of what that that how that impacts the project um our overall project I think had like a I think had 60-ish thousand of of contingency so
this is only you know very minimal part of that contingency but so I want I'm pointing out as as a the point out that it's always or it's it's covered within our total project budget this this change order things things instances situations like this are are what that
conting is contingency is for so um I do also want to point out that um we did also bring this to the rich Prairie SE Water District board uh they agreed that um since part of the reason why we were
doing Cass allei was to do the sanitary sewer and we had to dig 20 some feet deep to to do that that they are willing to pay their their share of it and and and uh agreed to essentially well it is half half of the the total change order
so um and after talking that with with City staff as well that felt that was good um so with that uh change order number one uh would add $18 $188,000 64360 how much
$1,643 and 60 um if so we just need a motion then for that if I could if I could get a motion for change order number one for an addition of 18,000 $643 60 like I said
you've already kind of approved the project from a overall project standpoint and this is will be covered by the contingency so as far as additional dollars it's not really I I don't know if i' use that term but um it's more or less noting that you are yep y I'll make a motion to approve
change order number one for 18,000 $ 64360 covered by the contingency funds great so Jackie makes the motion I'll second Sarah seconds the motion all in favor to say I opposed uh motion carried all right perfect thank you
that's all I have tonight unless you have any questions for me I have one question we are I know sorry project update number three yes this comes out in July did the plan have you not get on that yet we so we did not get an email on it um but we I just got mine in the
mail today I was think that was that was sent last week so if the emails didn't go I will talk to our staff and make sure that those get sent just as long as the council can have it before it gets mailed out that'd be nice because then we can field questions coming through corre no 100% agree so I apologize for
that I will make note of that and make sure that our our staff is aware it happens all right is that it great thank you all right thanks so then you want to cover the update on the flood plane committee Lori can I know who you want
to be have yes um since we're having blood plane ordinance we need to appoint a new committee hoping we can do the mayor a city council member Donnie Don bolski sorry you're just not on
enough Eric gaffy myself and um Jim gerwing did state that he would be the at large member Jim fantastic that's great so I that looks like committee I don't know Donnie what do you think is what it is let's get her done let's do it so if I
get a motion for a new uh flood plane committee I'll make that motion yes a motion no getting out of it second second it here he seconds it all favor say I I I poos a motion carry now we're up to uh now we're up to the city
updates so if you'd like to actually Zach do you want to go if you want to go first you're welcome to it was green on yes green is on good evening Council just figured I'd give you a quick update um over the weekend
we had a sewer backup with the shelters oh no no for the second time um this one was farther down the lion um they did get it cleaned out and that happened Saturday it worked all Sunday nobody called us back in um I got Chad hoisel
coming outtime this week to send his camera down to see what the issue is is it old clay tile that's collapsing is there roots in it don't know we've never had a backup in 18 years and now we've had it twice in the same year so is that by The Pavilions there it'd be through
Pavilions there's a main line that goes from the clubhouse to the road and then South The Pavilions um is where those two connect John stump was kind enough to give us a map of how it runs I thought it ran from the more shelter underneath the kitchen
of the cell shelter but it actually comes to the East and then goes over which means if it does need to get dug up and fixed it's not all underneath cement um so we're going to get a camera figure out the issue and go from there and see what needs to be done if the
pipe looks good and it's just some rots getting in there then every year we just send a snake down with a cutter tool and we keep on top of it but if the pipe's obviously too damaged it's not worth we have to so we'll go from the there I'll keep you updated once we figure out that
situation um Jim was working on doors on the cart shed today cuz there was a couple complaints of they're not working properly or getting stuck so the ground shifts they don't always open how they should and shut so he was working on that today getting that taken care of
and wash machine went out in the clubhouse but it's a small part and I have it on order and I'll fix that probably Wednesday once that shows up um other than that was a busy weekend and there's any thank you for I think
this weekend they have a tournament down there so it'll be busy again there was one last weekend but yeah I think Tony's not here I'm sorry I think yes I think she said there was two in a row I think it's this weekend yes
so it's good I'm just going to add with that backup we were actually down there for an event in one of the shelters I will say that between Tony and Zach they had porta-potties in shelters shut down
um had somebody come in to check on them like it they were quick within hour and a half or two maybe really J very smooth very smooth sounds good okay that's all I got thank
you uh okay so City administrator my update is we did fill out a for the source well we filled out a consultant service reimbursement for local government and we did get approved
for that so they are paying it's up to $10,000 they pay 50% of that so fantastic that came through last week that was my only update okay um I just wanted to uh just to kind of touch a
little bit um on the on Fox 9 they came into to uh town uh last week for for Town H for the Town ball game which was really a really nice highlight for for our community it was really nice um and
uh I was fortunate enough to get my picture with Randy Meer but uh it was really it was actually fun the the Snippets I was involved with or whatever it was really a lot of fun and uh I just like to say that that we have a kind of a a city a
city employee hero that actually uh played played ball during that it was uh uh Preston and uh uh he pitched actually he uh he's our he's our police officer here in Pierce and he plays for the Pierce Lakers uh they won seven to one
over the Pierce uh Pierce Bulldogs uh Preston Rushlow he pitched the uh eight eight Innings he had got one run uh two hits in eight Innings he had 14 strikeouts uh for which is really
awesome and then on top of that being a pitcher he went two for three at the plate with one home run so I yeah I'm figuring the twins are going to be taking a pretty close look at in the near future but uh I just
wanted to to uh say kudos to Preston and uh it was really a really a great event all I got I don't have anything very okay Sarah Jackie anything else on your
end no Laura you're you're good okay so I guess we uh I'll make a motion to adjourn okay D makes a motion to adjourn I'll second Sarah second's motion all in favor say I I oppose a motion carried