Right. I'm all for adding steps. Mhm. Okay. What are you so happy for? Such a happy guy. You ready? Are we up?
Yep. Uh, good evening. I'd like to call the regular city council meeting to order for September 8th uh 2025 7 p.m. If we could please stand for the pledge of allegiance. I pledge allegiance to the flag of the
United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Uh good evening everybody. Um I just would like to uh say our council
protocol. The city council members are here to serve the city of peers. We expect respectful conduct at all times. Slander or inappropriate language will not be tolerated. Please speak only when addressed one person at a time. Each speaker has a fiveminut time limit.
Thank you all for your cooperation. And uh first I would like to start with the approval of the minutes for city council meeting of August 25th, 2025. If I could get a motion for that. I'll make that motion. Donnie makes a motion. I'll second it.
Lyn second motion. All in favor say I. I. I. Opposed. A motion carried. Next would be the city council public hearing. We had uh August 25th. Uh the minutes for that for August 25th, 2025. Make a motion. Gary makes a motion. Second.
Donnie seconds a motion. All in favor say I. I. Opposed. Uh motion carry. Uh next we have additions and removals of the agenda. The first I have a couple of additions. One is an exempt permit for Horizon Health Hospice. They have a
raffle at the Piers Ballroom on November 22nd. Um I would like to add that to the agenda. And also we have a resolution which is 2025-0908-1. It's an impact fund for the city truck public uh public works approval to
support the truck uh replacement program with Sorwell. Um and then if anybody have anything else? Oh Laura. Nothing. Okay. those two that I'd like to add. We would put them right after right after the number seven on your sheet under the
permit for the nights. I'll make the motion then to approve the agenda with the two additions. Alin makes the motion. I second it. Gary seconds the motion. All in favor say I. I. I. Opposed. Uh motion carried. Um so then we go to
uh you got the approval. The first thing I'd like to go over is the exempt permit for the Knights of Columbus Buffalo feed for for uh January 31st, 2026. If I get a a permit for that, I'll make a motion. Donnie makes a motion. I'll second it.
Gary seconds a motion. All in favor say I. I opposed. A motion carried for the permit for the nights of Columbus Buffalo feed for 13126. Uh then next we have an uh an exempt permit for Horizon Health Hospice for a raffle at the Piers Ballroom November
22nd, 2025. I'll make that motion. Lynn makes the motion. Second it. Gary second the motion. All in favor say I. I opposed. A motion carried. Uh then we have the resolution impact uh fund for truck for public works. It's resolution
2025-0908-1. I'll make that motion. Lynn makes the motion. I'll second it. Donny second the motion. All in favor say I. I. I. Opposed. Uh. Motion carried. And then we go to the claims report which we have K here for that
claims for August was 399,62.14. If I get a motion for approval of the claims. Make that motion. Gary makes the motion. I'll second. Sarah seconds the motion. All in favor say I. I. opposed. Uh motion carried. If
anybody thinks I'm talking too fast, just just let me know. Purple, man. And we also have K for the treasures report for August. August ending balance was $3,300,451.54. If I get a motion for approval of the
treasures report, I'll make that motion. Sarah makes the motion. I'll second it. Gary second motion. All in favor say I. I. opposed. A motion carried. So, the next item we have is our um the hiring process review. And I don't know if
anybody I know Lynn's got a question on it. Um if anybody else Well, actually, Lynn, go ahead. Why don't we start with you? So, I looked at it. I've only got one question um on the side for city administrator or department head. um at the very end um where
we identify the preferred candidate then it goes to hiring committee to bring to council meeting to vote for hire. Um I guess if I would like to see another step in there where we have um a closed meeting to discuss who that person would
be before we bring it to council. So that way we can at least let um the candidate know before it gets out in the public and everybody knows. And you'd have that right between the start of the interviews and the hiring committee. You'd have it in between there.
I would say we would maybe even rename the second to last one would be bring to council to vote for hire. The one above it would be close meeting um to discuss identified preferred candidate.
You guys got any questions about that or any problems with it or here? Yeah. You okay with that, Donnie? Gary, Sarah? Yeah, I'm fine. Uh do we need to vote on this thing to approve this form? Up to you guys. Yes. Okay. Okay. If I can get a motion to
approve the hiring process procedure uh with the with the added step in there. I'll make that motion. Lynn makes a motion to accept it with the added step. I'll second it. Gary seconds the motion. All in favor say I. I. Opposed. Uh motion carried. And then uh
next we go to the public works and we have Eric here. He is definitely doesn't have his purple on but we'll forgive him. Go ahead. color. Camel. That's the next best thing. John Deere hat with camel. There we go. All right. Good evening, council and
mayor. Uh just public works update. Um kind of just going to run back maybe. So the October fest um with all the detour, no parking signs. I feel like it went well. I didn't really have any troubles. Eric said it went well, too. So um big
park by the fireh hall. We got we trimmed up the shrubs and then we um got the uh hut or the little house stained. Good. Um Lion's Park, the grass is coming in great over there. So, we'll be getting to wood chips putting in there. Um we'll
get that hut that house there stained as well. Um we're going to be putting a light pole in. I kind of have a stake in the middle of the It'd be on the east side, west side of the playground, kind of in the middle away from the curbing
so we can get mowed by it and it ain't trouble there. But that'll be for the um hockey or skating rink, I guess you want to call it. So, we're going to put one there, two lights that branch out. Should cover it well. We're going to get rid of the two poles that are stuck there. One pole is is dead. The other
pole, the south pole has electric yet to it, and that's where we'll come off to feed the new pole. Um, we have the lights, the pole. We don't have the arms, so we'll purchase the arms. But other than that, should be a lot safer because it'll actually light up the whole area. Oh, yeah. I think it'll do a real good
job. That north one is dead. The north one's got nothing to it anymore. No, we disconnected that one way around. Yeah. So, we'll get rid of that. Take care of that or take care of the light pole. Um,
we'll remove the other two. Um, I'm working on getting quotes for the city apartment, the third apartment. Um, we added three parking lot lights to the fireh hall parking lot. I don't know if anybody if I mentioned that or not before, but Eric Henkin mentioned to me
that we should try to get it lit up a little better. So, I put three lights in there. She's pretty lit up. Um, we did also add two new uh or three new lights on the front of city hall with help
so Eric can see a little better in front of there and all that jazz. So, we got those taken care of. Um, let's see. Um, we got some of the funding that we got approved for for like the boost fund and so we're going to put that towards cones
and no parking signs. So, you did receive it. Oh my gosh, that's great. And then uh um let's see. Uh so I am working on getting quotes for the city truck. And then um for the other one that we kind
of got the okay for was third party reimbursement. So that was um for Schaefer seal coating for that uh walking trail. I did talk to Maren. He said best time will be this spring. So he'll come in this spring and do it. Um, and then for the trees that we had
picked out that we want to have cut down. We got approved for all that stuff, too. That's good. Great. Um, things we'll be working on yet this fall. There's probably more than one. I probably forgot a few, but we got Lions Park, um, city hall. We'll be resealing around the windows and that loose stuff
there. Um, we'll be out street sweeping probably daily for a few hours every day just to keep on top of leaves that are falling down. Um, we'll be cutting brush or grass along our roadways like Centennial Drive, some of the power lines I take care of. Um, the city uh
brush pile and then um we're going to be working on the old city shop. Kind of waiting for when Bob Gruber stuff's kind of done up there. We got some cleaning up to do up there and going through everything. Got weeds growing in places
I didn't think they could grow. So, we had a lot of water this summer. That's been Yes, it's been a very good year for a grass growing. I can tell you that much. Um, that's all I have. Great. You guys have any questions? Good. Any questions, you guys? Gary,
good job. No, thank you so much. Appreciate everything you do, Eric. And then we also now we have Andy here from the golf course and it's his first maiden voyage uh really in at the hot seat, I think. Yeah. All right. Did you have something to say, Laura? No. No, you're good.
Hey, um just kind of update on the golf course. Uh we had a couple different tournaments this week. Uh they went very well. Um there's some crummy weather, so it was a little slower on the week, so the weekend picked up, which was good. Um we also did the catering for all of them. Mark and Linda did an amazing job
with that. We got lots of compliments on that. Um including the one today with the Rise and Health tournament. Um plan is to start airating greens and te's this coming week, Monday and Tuesday. Um and then uh we got a couple more tournaments coming up this um this fall
to it should be good. Um this weekend is the football tournament one and then I am also working on a couple fall tournaments. Um working on a globall tournament that would be kind of like a Halloween theme. Um probably be Friday of MEA weekend I'm kind of thinking. And then uh we have our Iron Man
tournament that we're working on too. So, um, that's about what I got on the golf course so far. So, any questions on that? All good. Awesome. Thank you, Andy. I approve. Appreciate the update. And then, uh, for camping, um, it's been we've been pretty busy down there for
that. Bookings are going very well for next year. Um, we talked at parkboard meeting. Um, like to make a motion to increase, um, or talk about increasing our weekday rates by $5 for next year. That would be
Monday through Thursdays or Sunday through Thursdays and then uh $5 for weekends and holidays camping. Um do you want somebody want to make I do you have any first do you have any questions Don? Are you okay with that? The five bucks
all together. And then I got one more too. Um for seasonals too to uh increase by $100 for next year. So they would go from it would be the cost for a seasonal would be 20 with tax would be $2,577.
For camping weekend the total would be with tax $6443. Mhm. And then camping weekday with tax would be $5369. So the seasonals then were 2477 about or 2450 last year then. So they went for
you have to be exact. I'm assuming they were at 2,300 plus tax. I think it was just under 2500. Okay. Yep. 24. It was 2470. You were right. Yep. Okay. Y So, um I mean I I guess I'm okay with
it. It'd be nice to have it a little higher than that probably, but I'm not going to it's I'm not going to quibble over few bucks, you know. Right. Well, and if we can start doing one thing we talked about, if we can start doing some updates um to that area where we can show them
that, you know, we're doing that, it's going to be easier to increase those rates. Okay. I would make the motion to um go ahead then with the camping rate increase request for the 2026 season. Okay. Then makes a motion to increase or
approve the increases to the rates. I'll second it. Seconds a motion. All in favor say I. I opposed. Uh motion carried. Andy. Okay. I think that's everything that I got then. Thank you. I'm going to bring up one more thing though. The other thing that we talked
about um that we noticed in terms of the seasonals is we get those letters out in October. They have to pay the first half by the end of October. Yep. It's octo. Yeah. The last Yep. Yep. Yep. And then we saw that the second
half wasn't due until May. May. We talked about actually moving that to like March only because that gives us enough time to fill those if somebody doesn't come back. That's a great idea. Yeah. And you hate to have somebody move in there and then not pay the second half.
They don't get the they don't get the first half back. Right. Because we stored their camper all the way. Exactly. They decide to pull out in the spring. Yep. Got their half at least. Yeah. But if you guys are okay with that, we would make that change to the
Absolutely. Do we need a motion for that, Laura? We just add it to the camper rates. Okay. Yeah. Okay. So then, yeah, if you want to make those changes, Andy, before you send them out? Yep.
Do you have anything Brad at all? You good, Bradley? Nothing. Well, he's on. You good? Okay, great. Perfect. We're good. Okay. Okay. You guys got anything else for me? Nope, that's it. Thank you, Sandy. Thanks, Sandy. Where do you go? Number nine,
Tommy Kramer. Way to go. He has two touchdowns already when I'm We're all hoping for Please tell me we're not playing a blue team. We're playing a black team. That's a blue team.
So, uh, as Andy had said, the 15th 16th will be closed for aation of the greens and TE's. Um, tomorrow, uh, Al Hohisel will be doing some dirt work. This is for the shelter that the Vernigs have donated. Um, after that, we're hoping to get a slab poured, start construction
this fall. Um, like to take a moment to thank Robert Bell. He came out and met with Jim and I and gave us some good input on designs, course, potential changes. Um, this fall, it'll happen in a few stages. Starting this fall, um, primarily to 10,
12, 13, 17, um, we're reshaping some of those fairways. Um, if you recall from earlier in the spring, that has to be done in stages and brought down gradually. Um, we'll be removing some of the birch trees from the hill along 12 fairway um to allow easier, straighter shots to 12.
Um, and we'll be creating drop zones by uh 12 and 13 T box. That'll help pick up the pace of play, excuse me. Um, this spring then we'd be looking to plant trees in certain select areas. We'll start out with a hybrid popppel
which we can actually propagate from branches at the course. So, um the long-term strategy with that would be to possibly seek uh donations from local businesses, uh clubs, organizations uh to interplant with hardwood species long
term. Um and I'll bring that to the council and the park board later this winter. Um we've had a few issues with our pump and our main pump house. Um, it's a foot valve that is sticking. Um, it prevents backflow so the pump can keep pressure.
Well, it's been failing on us. Uh, two weeks we have two weeks ago we had MTI irrigation out to take a look at it. Um, they were able to do a rebuild to try and save some money. Um, but they we had to call them back again today and actually I called them this morning. They were able to come out today to take
a look at it and we will probably have to replace the entire unit. Um, it's an ongoing thing. I'll keep you guys updated as more information comes to me. Um, and then with the uh cooler temps, we've been able to start spraying or we'll soon begin uh spraying broadleaf
herbicide. Um, I would like to see my personal goal is to have that completely done this fall to leave pretty minimal cleanup for the spring. And then um I guess uh just as the season winds down, I just want to extend a thank you to the grounds crew and the
clubhouse members down there. It's been a we've had some challenges and an interesting year, but uh we have a great team down there and I I can't say enough good things about them. So, yep, I totally agree. Anybody have any follow-up questions for me? I do. If once we decide that we're
closing the the course down, um I'd like to make sure that all the flags get the poles get pulled and we can do we can do. I don't know how we cover the holes or the the cups, I guess I should say, if there's any way we cover them or don't cover them. That's not as big a thing, but um I want
to make sure that we button it up as much as possible since we got 18 holes. Yes. And we do cover we'll be covering 11 of them. Yeah. So I just I know I'm just want to make sure it's that on the on the radar.
Yeah. Okay. Thank you. Do we ever price out any more green covers? Pardon me. We priced out any more green covers? Not. No, not that I'm aware of. So I think Gary, and I don't know the history of it is that a lot of golf courses don't use green covers anymore.
The only reason why we're using these ones now is because we have them from what I understand. I could be all wrong, but that's what Zach had said. said that normally they don't they do they do bring the greens to life faster in the spring. We have the greenest greens from every
course within 100 miles of us because they're because they're covered. We only used to cover the front when we built the the new nine. We started covering the new nine because the grass is more tender whatever new grass compared to the old grass. But we still cover two holes on the old course.
Correct. Yes. Yep. one and seven generally. Yeah. So, that'll be something that I think with the park board, they'll have to start looking to see if if we want to do that a little but surely to keep investing and and order one or two a year depending on how much they are,
right? To get them so we have all 18 covered again. Okay. And I can look into prices for that. Bring that to the next parkboard meeting. Sure. Yeah. Great. Okay. Anything else? Sarah, you're good. Lynn, you're good. Okay. Uh thank you, Bradley. Appreciate it. all the hard
work you guys do down there. Uh, city administrator update. Oh, I just I have so much. I think we will probably miss that game. Um, Eric already gave the updates on the reimbursement. So, next meeting we will
be doing our preliminary budget um approval and the truth and taxation setting that meeting. So, that's all I have. Okay. And then I don't have any updates. Anybody else updates? I do actually. Yeah. Um, so Laura and I have been working on this a little bit. Um, the
auditors for the last several years have been telling us that we have to get those checks that have been outstanding for years and years. Um, I finally submitted them to the state as unclaimed property. Um, we had to pay into the state, you know, give the state that
money. Um, but I got that all submitted today and um, the amount was $1,960.89 and then there was a dollar fee for the electronic payment, but we will have make the auditors happy and have those
um, outstanding checks all the way up to the end of 2024 off the books now. So, fantastic. Thank you for your help with that, Sarah. So that'll be one less item against us from the auditors.
That's it. Yeah, that's all I have. 7:22. I'll make the motion to adjurnn. That makes the motion to adjurnn. I'll second. Sarah second it. All in favor say I. I. Opposed. Motion carried. Journ. Go bikes.