We're going to sit here awkwardly here. Yeah, maybe. There we go. Uh, good evening. I'd like to call the regular city council meeting to order for Piers the city of Piers for October
14th, 2025. Uh, please uh stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. The city council members are here to serve the city of peers. We expect respectful conduct at all times. Slander or inappropriate language will not be tolerated. Please speak only when addressed. one person at a time. Each
speaker has a five minute time limit. Uh thank you for your cooperation. Uh first thing on our agenda would be the approval of the minutes for September 22nd, 2025. I'll make that motion. Al makes the motion. Second it.
Gary seconds the motion. All in favor say I. I. A motion approved. Uh the next would be um addition or removals to the agenda. And uh item number eight, uh Joe Call's not going to be able to make it uh this evening, so I'd like the removal of that
number eight off the agenda. Um does anybody else have anything that they would like to add or take off or Bob from RIPA came in to ask if we would approve his county board of commissioners. So he'd like that added. Okay.
Can we put that where call was? Yeah, I would put that as Yep. All right. Sure. And what is that? The board of what was that again? Uh that's repad. So okay. Okay.
Um is anybody anything else? Okay. So um if I could get a motion to approve all that. I'll make that motion. Sarah makes the motion. I'll second it. Uh Lyn second motion. All in favor say I. I. I.
Opposed. Uh motion carried. So then we would move to uh first we got planning zoning. Lyn, if you'd like to cover that, that'd be great. Uh we just had one for tonight. Uh Jordan Prisabella. Uh it's for a temporary uh small accessory structure permit. Um everything was fine with
that. Um we would um approved it. Okay. If we could get a motion to approve Jordan Prisabella's permit. Make that motion. Uh Gary makes the motion. I'll second. Sarah second a motion. All in favor say
I. I. Opposed. Motion carried. So then we move to Bobby from uh Ripsaw is here. Uh good evening mayor councel. Um I'm here on the behalf of the board. Uh as you know I'm the superintendent. We have
two members of the Piers area for the district up for reappoint. Um Mark Fighton and Dave Fischer. Um I believe they're both vital parts to my board. Um
they're all my bosses, but so I'm looking for approval for them if you wish to move on that or not. Um, and we kind of just I discussed with Laura, I think this year what we're hoping to do is we want to make some changes and do
switch some things around with uh uh some of our boards that we have or actually probably most of them uh just to give other people chances to participate in the community uh to be able to participate on some of the some of the boards. Um um Mark and Dave have done fabulous jobs over the years and
actually we approved them while I was mayor here probably two years ago. before we approved them to continue. But, uh, for now, I would like to table it. Um, just Laura is going to put out a notice to see if we can if anybody else in the community would like to do it, which I think is only fair. And then,
uh, we can I think we got till the end. You said that uh, yeah, they need the the reappointments need to be approved by the county board before the beginning of the year. So, if you guys are okay with that, I'd like to table it for now. And both of them could apply if they're
interested. Yeah, absolutely. Yep. Yep. So, um um I have a question. What happens if no one applies? I think we probably keep them on. Okay. So, we just approve. We'll talk about it. Yep. Mhm. Yep. Well, and if they want to, they should apply. Absolutely.
They should I mean encourage them if they want to stay on. So, are you going to have a special fill out or you going to have like a talk to Laura? Laura is kind of handling it for so Yep. That's a good idea. just have him reapply for it. And
so at this point it's just tabled. Do we need to make a motion to do that? No. Okay. You would need to make a difference. Okay. Thank you. Thank you. Hang on a second. Does any As long as we got Bobby? This is a rare opportunity. Anybody got anybody
anybody have any questions for him? Are we good? Okay. Thank you. Thanks, Mom. Uh, next we have our claims uh report. K. Yes. Claims for September were $345,00010.
If I could get a motion to approve. I'll make that motion. Okay. Lynn makes the motion. I'll second. Uh Sarah seconds the motion. All in favor say I. I opposed. Motion carried. So then we also have the treasures report which K has for us. September's ending balance
was $3,338,73522. Awesome. So, if I could get a motion to approve uh the treasures report. Make that motion. Okay. So, we got Gary. I made the motion and Sarah second. All in favor say I. I. Opposed. A motion carried for that.
Uh then number 11 is the LMC liability coverage waiver. If you want to cover that, Laura. Uh, it's just something we do every year. Generally, you choose to not wave the monetary limits on the municipality. So, I just want to make sure that that is
what you want to do again this year. That That works for me. Were you guys okay with it, Gary? Yep. Okay. If we get a motion to I'll make the motion then that we do not wave the monetary limits uh for the LMC liability coverage.
Okay. So, Lynn makes the motion. I'll second it. Gary second the motion. All in favor say I. I. I. Opposed. A motion carried. Uh Laura. Uh then we also have the public hearing request from uh uh November 10th, 2025
uh during the city council meeting for uh the traffic parking and motor vehicle for the golf carts. Basically licensing of the golf carts. So if I could get a motion for that date. Is that what we're looking for Laura? I think. Yes, that is what I'm looking for. Okay. Okay. If we can get a motion for
that date to have it on that date. Make a motion for the public hearing on 11:10. Gary makes a motion. Uh Lynn seconds a motion. All in favor say I. Opposed. Uh so we I got a police update here from Mr. Henkin, but I don't see him.
He say um he was Yes, we should probably remove him. He doesn't have an update. He's going to come down. Let's table it. How's that? That's a great idea. Okay. If we could table line item number 13 and then Okay, then we go to 14. That'd
be the public works update from Eric. Eric is here, I believe. Eric. All right. All right. Good evening, Mayor and Council. uh got some updates and we have all the
quotes in for that uh apartment building or do you have the quotes? There we go. Thank you. Um so after we went through it, I had Otman or Lyallman come over and take a
look at the furnace and give us a quote of uh $275. That would be uh it needs the gas valve changed. Um it also needs the um uh the uh
the burners cleaned off inside there. So they're all dirty and all that jazz. The and then clean out the blower motor inside of there. So for all that was like $275. uh service master clean uh cleaning um
the living room, the the the hallway, there's a little bitty spot in the hallway. Uh a bedroom and a closet and a kitchen rug was like $155 to go through and clean everything was $255. That would be uh bathroom cleaning,
cleaning floor, vinyl, sink, toilet, tub, shower, lights, fan, exhaust fan, hallway, shelving, kitchen floor, cabinets, um the stove, fridge, all that stuff. So, it's two different options there. If you want them just to clean the
carpeting, it's 155 or do all of it for $255. Weren't they two separate ones, though? Yep, they're two separate options. So, we'd have to pay both of them. Uh to do both. That's the way I looked at it. Oh, that's okay. That is the way. Yep. Sorry. Then the full the the total would
have been uh like $310. 400 $410, excuse me. So, it's up to you guys if you want to whatever option you want to do on that. And then Zach of all traits there to take care of the decking
and the shower head and then the the drywall behind the showering was like oh he wanted $1,193.91 to do that. So it's I guess I'm looking for an approval for what uh you guys
want to move forward with on. We did all four options. It would come in at $1,878. And you're okay with that, Lyn? I think what are what's your I know you've been working on it. So I mean I think that is significantly less than I thought it was going to cost
to try to get that up to enough to rent it out. Um I would recommend that we do both cleaning options. I do too. For that amount of money. Yep. Um and we've got money in that account that has been coming in for the rent. Good. So, there's a spot to take it out
of. Um, so my recommendation would be to approve it and get working on it and hopefully January one we can get it rented out. Nice. Well, if I So, we'd want a motion for $1,878, right? Is that what you're looking for? Or even say 2,000. Okay.
Yeah. Okay. If I could get one, please. I'll make that motion. L makes a motion for the fixing up the apartment for $2,000. I'll second. Sarah second motion. All in favor say I. I. Opposed. That motion carried.
Uh park updates. Uh both Lions and Building Park shelters have been stained. Uh wood chips I have at the shop. They'll be getting dumped in there this week. Um the light pole for the skating rink has been installed there. Um I just got the lights for the street
light part of it, so we'll put them in. Um, West Buckman Electric is going to come and they'll run the wires down to the main shut off and then a a timer, but we should be good to go on that. Um,
let's see. Things that are be coming up here before it gets really cold out or snow. Um, another quick one tomorrow, uh, the school kids rake leaves around town. So, we'll be going around in, uh, uh, public works and rips. We kind of run around and pick up bags of leaves
for them and get them out to the compost pile. And that's from 1 to 3. Um, we'll be finishing up street sweeping by the end of October. Uh, we'll be taking down banners. We'll be picking up flower pots and benches. Um, we started up at the old shop. We
got all our poles dug out, laid out on that old cement slab where the shop used to be, so they're easy to get at, see what you got. We'll be bringing the transformers from up out of the grass and setting them up on there as well yet. Um, and just some mowing it and probably be pretty darn good and ready
for snow because we'll put all Main Street snow that when we haul it off, it goes up there and gets dumped. Uh, let's see. I'll be getting some salt and sand mixed up and pushed in there. We do have some in there, but we'll need probably a couple more truckloads in
there for the winter. So, uh, brush cutting Centennial Drive. Uh there's some power lines uh that we do kind of over off Park Avenue. Uh we run we brush rebrush hog those just to keep them cleaned up. Few spots at the
golf course we run around over there and do uh the brush pile. We clean up out there. Uh snow plan for this year. We'll go like last year. Uh we had the plow truck plow
mainly the east side of town. The loader did the west side of town. Um, skid loader did sidewalks and walking trail or sorry, I should say main street sidewalk and walking trail. Um, we'll use we'll be utilizing the one ton truck
too for probably like our parking lots and stuff. Just a little easier to maneuver around in that one with the that truck versus the loader. So, that is all I have. Any questions? Um, I was just going to give you a
compliment. I I've got a lot of compliments from people loving to see that street sweeper going up because everybody's saying how great how clean the streets. Oh yeah. Yeah, baby. Keep if you stay on top of it, it makes it so much easier to go and get them all got all them leaves sucked up.
So So great job on that. I mean all summer you guys have been doing Tyler's been doing real well in that. Absolutely. He's got her mastered now. So all right, any other questions or anything? What's Tyler's last day? Yeah. When's his last? Oh. Uh before next year.
She said last. Nope. Got that. Uh his last day is November 21st. Okay. So the week before Thanksgiving. Got it. Okay. All right. Thank you. Thank you. Uh next we have the park board update. I don't know how we who wants to go first.
I guess Bradley, we got you and we got Andy. So go ahead Andy. All right. Good evening, Mayor and Council. Good evening. Um, I guess as far as like clubhouse goes, um, we're kind of wrapping things up. Uh, Brad will probably touch base on
a little bit, but next, uh, Wednesday will be our last day where we plan on being open in the clubhouse. Um, as far as everything goes in there, we've been cleaning. Um, inventory is down. Mark's done a great job. We don't have hardly anything left over, so it's that's
really nice. Um, Friday we're kind of going to plan on um doing a little low ball tournament type setup thing. It's going to be a little bit more of like a experiment to see how it's going to go. Um, I'd like to kind of do it a couple times next year throughout spring and summer too. We
kind of talked about that. Um, and then uh after a park board meeting um we talked about uh rates for next year. Uh those are going to I think they're in your guys' packet, right? Um, so I guess I'm just looking for approval for those for next year for 2026.
Yeah, I I think they that really look really reasonable. So that it looks like a good deal. So if I could get a motion, I'll make a motion for the new rates. Erie makes a motion. And I'll just comment when we set those um at the meeting, we did look to see what other courses were doing um around
us. So they are within a what everybody else is doing. That what we're approving is what was in our packet, right? Correct. No changes to what's in there. Okay, good. Great. And then I would second the motion. Okay. And then all in favor say I. I. Opposed. Motion carried.
Um I guess one more thing too I should mention is um I've been working on seasonals too. Um we have believe five confirmed so far back for next year. Um there's one more that um just waiting on to get their signed form back. Um, and then I'll reach out to the
rest of them at the end of the week just to double check on them to see what their plans are for. How many seasonal? I forget. I forget how many seasonals we have. Uh, 11. 11. Yep. Yep. And we do have a couple people on a waiting list, too. So, Got it. Um, and then I guess the last thing I
got, um, we got some quotes for hood fan, um, AC unit, and kind of ventilation for kitchen. Um, I guess I'm looking for approval to go forward with that. So, what I I looked at it in the packet,
but what was the total number on all that stuff combined? Um, yeah. And there. So, the the AC unit one, that one was like 19,000. Just under 19. Just under 19. And then the uh hood and AC was 40. Just under just under 43.
Yeah. Yeah. Yeah. So, and I just This is more of an accounting thing. So, it probably would get build to I'm just trying to make this year as easy as possible as far as for stuff being
charged to the golf course. So, if we approve it, it doesn't it doesn't go actually get taken out of the budget till until the work is done, I'm assuming. Right. Till we pay it, Laura. Is that when it get invoiced? Correct. When it gets invoiced. Okay. So, we
could we could approve it now and then if it gets done in January, February or we or we get invoiced in January, February, it would go on to 2026's budget. Correct. I think we're going to want to try to get it done though before snow flies.
Uh-huh. Which would be this calendar year. Right. So, I'm just I'm just trying to figure it out because we got we have it budgeted in for next year for 2026 is when we budgeted it. But let's back up. Yeah.
So, as we talked about, um I did go through the clubhouse um budget for this year and went through the different line items. Gary and I both did tonight as well again to see what we could come up with in terms of can we shift things around a little bit to make sure where we're at.
We came up with $49,000. So, we're we're pretty close in terms of what we've got there. Um, I know in terms of the work, the biggest one in terms of getting done is going to
be the um kitchen exhaust and doing that work because we've got to get the roof taken care of before the snow flies. Got it. Now, in terms of the AC unit, yeah, we probably could push off that billing into the next. Okay. So, we would have enough to pay for that
within this year's budget. Okay. The reason it was high, I know people were questioning in terms of where do these numbers come from. What's high is the installation, right? When you look at the cost um of all the bids that we got, all of them were very
similar in terms of what each thing costed, it's the installation. And not very many places do that, we found out. And uh the ones that we did get from the company at the park for Ford kind of went through, they actually were cheaper than with
both of them than what the original hood exhaust fan that we got. Just just that part. So sure. And and I really and I and you guys done a good job with that. I realize it's got to be done. It's all a numbers game at this point. So I I uh um you know, we're probably unfortunately we're probably going to take a loss
again this year on the golf course and I'm just trying to ease the pain. Let's hope not. We'll see. Yeah. So, okay. Well, if you guys if you you're on the park board, so if you think it should be done, I mean, I have I would make the motion to go with the
estimates that we got from Minnesota All Seasons Comforts LLC. Um, the first one is for the commercial exhaust kitchen as well as the what is that called? I think it's a mini splits, right?
Yeah. And that first one is going to be for $42,791. And then the second one would be to replace the mini splits, um, which would be the air conditioning. They also do heating, by the way, so that helps us in the spring and fall.
That estimate is $19,616. I'll second. Okay. So, what's the total? What What is the total the grand total of the two together? I did not add that. Okay, that's okay. That's like 562. Yeah, roughly. Okay. Okay. So, Sarah, you approve it or
you make a motion. Okay. And then can I get a second? I the motion second. Okay. All in favor say I. I. Opposed. Uh motion carried for that, Andy. Okay. Thank you. Um I guess that's
pretty much all I have unless you guys got anything else for me. No, I think uh that's good. Really did a good job this year. Appreciate it. Everything you've done. Yeah, it's been an exciting year. Lots of changes. Uh I don't know. You and Mark really pulled through. Really p persevered. So, pretty
proud of you guys. Appreciate it. Thanks, guys. Wasn't an easy year. Yeah. Thank you. Well, good evening everybody. Um, firstly, I got a few general updates. Uh, last Thursday, concrete was poured for the donated shelter on Hole 15. I'm told that framing will begin with that
in the next couple weeks as their schedule allows. Um, by the end of next week, we'll have uh reshaped the fairways on the new nine and dropped them to fairway height. They'll be ready for play next season. Um, I've been spraying broadleaf herbicide on the calmer evenings as the
weather allows. Um, tomorrow looks like another good day and we'll continue as long as we can. Um, we've had a few mechanical issues recently with a rough mower and a T- mower last week. Um, with some assistance from uh, John Stumpf at Rich Prairie. Um, Jim was able to return
him to service. Um, I just wanted to take a moment to say how in the two and a half years I've been here, it's been fantastic working with Jim. Um and him stepping into a role of a mechanic this year. He's been absolutely fantastic.
Um we're beginning to uh be able to significantly slow down mowing to a few times a week. There's still plenty of uh mulching, leaf blowing, clean up to do. Um in the next few weeks, we'll be able to beginning we'll be beginning to dismiss um the seasonal crew members for
the year. I want to take a moment to thank them for their efforts this season, too. Um, we've been getting great feedback on the condition of the course and they're all part of it. I hope to see them all next year. Um, and as I said, we're at the end of our successful season of the course. Um,
preparing for shutdown. As Andy had mentioned, we will be closing uh Wednesday, October 22nd. Uh, we that day we will be winterizing the water systems in the campground, the shelters, and the clubhouse. And uh we do not we don't as of now have
a set date for blowing out the main course. Um as I mentioned in my last few updates to the council, um we had to change the days that we rented the compressor due to the unseasonably warm weather we've been having. Um changing
the dates required us to book the compressor out as far as November 6th. And considering that, and Jim has a yearly vacation he takes coming up, we would like to seek permission to hire a Evergreen Lawn irrigation to assist us.
Um, we've received an estimate of $3,000 for their compressor and their expertise, which is within our current budget for professional services. Um, main reasons for that would be, well, the most important would be that flexibility of when to blow out temperature dependent. uh November 6
could be pushing it for freezing. Um if it's approved, then we would not need to rent a compressor for those two days, which would be a savings of $880. Um, and while Jim and I know the course well, our experience for this once a
year project is we're confident, but we really could use that assistance, that expertise to make sure. Um, replacement costs for a selenoid are more than $50 for a whole
irrigation uh, head that's closer to 250 to 300. um we've managed to get through in the past without any major catastrophes for quite some time and we'd like to keep that going. Um and there's always a few leaks, a few
hiccups in the spring, but like I said, we're just really trying to avoid anything major. Um yes, any questions? Well, I I there's kind of two things I'd like to have the discussion, I guess, a little bit on the
3,000 the $3,000 versus the 30 3500, right? You you kind of went through that, I think, with the Well, it's 3500 to guarantee it. Yes. So, $3,000 would be for rental of a compressor and a crew member to go with it. Um, if I asked about uh some sort of
a guarantee like an insurance policy with it, he would charge closer to 3500 for that. So, so what the what the situation is is that um if we pay an extra $500 I I tell me if I'm wrong, Bradley, but
if we pay an extra 500 bucks, they will guarantee that we're they're going to guarantee their work. So, we're not going to have any leaks uh leaks next spring um from the spray out. Traditionally, we've had some leaks um leaks. So, uh so that's one issue. Um
the the other issue we have is that um and I didn't know if you're going to ask for approval. It it was it isn't on our agenda for the So we can't make them we can't make a motion to that's part of his update.
It that it has to be specific like if you look at if you look at like what you did with the I'm just telling you it's the law. That's what League of Cities says. It has to be I mean Lord we review quotes prior to a meeting. Yep.
Yeah. Well, it has to get blown out. So, if we have to do a special meeting to get this taken care of so we don't have the lines freeze out there, we're going to have to do it. I I have no problem with that. But I'm just saying that to to follow the law, we have it has to be on on the
agenda. So, it's So, I'm not doing anything I'm I'm not supposed to do. That's just Okay. Nope. I get it. So, um, for your general information, right, I'm as of right now, I'm thinking the 28th, 29th or I don't have the exact days in
front of me, but late later in that week is seems like a good time. So, what is your idea of the 3000 versus the 3500? I mean is to and I got my own opinion on it Bradley but I want yours since you work out there you know you work out there every day you know and
within an experienced company like they are I would I wouldn't worry about necessarily an insurance or anything um damage that does occur there's always a few leaks there's always a few little things but mainly that's from charging
the system for the first time in 8 months and frost shifting things around more so than a properly done blow out um with us there assisting them and like I say then also their expertise I wouldn't
worry too much about the additional expense for so you you think you're okay with you're comfortable with the three with the 3,000 I would be yes okay so we can do is if we have to do a a special uh meeting for that uh we can we
can put that together after but if you think that it's probably like the 28th 29th the 27th would be okay in terms of our next council meeting or would you like it sooner than that? I mean in an emergency if all of a sudden the temperatures turn south I something could be done I imagine right
as far as meeting and voting on this correct? Yeah then I would say yes that would be fine plan to wait for the is it the 27th? 27th. 27th is the next meeting. Okay. Yep. That would be fine. Okay. Okay. Questions?
No. And I'm glad you clarified it because uh on the 30, you know, the 3500 versus 20,000. If you're confident, I have no pro. I actually either way I'm 50/50 on it. So, whatever works for you works obviously works for me. So, but anybody else got any questions?
You guys good? Okay. Thank you. Yep. Thanks, Brad. Okay. So then we have um park okay did the park board all that uh we have uh you're up I think Laura I am I was just waiting
um the one small update the brush pile on 27 is getting a 911 address finally so I can give residents an address to get there which is exciting. Um, I have a request to renew the source well
contract that was in your packet um for 2026. One of the biggest things is they are having a $5 increase. So, it's making it $60 per hour. This is where they assist us on our zoning ordinance updates.
So, looking for approval on that. I'll make a motion to approve of renewal for 2026. I'll second it. Yeah. All in favor say I. I post. Thank you. Yep.
Um then I was last year we had started the process to apply for the TA grant for the safe routes to school. Believe this was also in your packet. So hoping you were able to review that. public works
committee met and is recommending to move forward with the application process. So this is where had prepped us last year on this application and we did pay for that service. Um so they would help us out
again this year with it. Does that make sense? Okay. Nobody had questions on it. Okay. So I can move forward with that. Thanks. Uh, last one is employees have brought
to my intention the PTO payout request that we approved back in April. It was up to 40 to 80 hours. However, I don't know if there's a process to this. Do they just come to me request it because we didn't have one in the minutes? I
think it depends on how much the PTO is going to like the dollar amount. Okay. And I mean they come to you with the request and then you bring us. Do I bring it to the employee advisory committee? Do I No. Um you know there's that certain
dollar amount that the council So if it's over 2,000 that's it. Yeah. Yeah. If it's over 2,000 the council has to approve otherwise and it should be fine. Okay. It's within the but if it's in our policy to say that
we're going to pay that out. I mean, it's not a matter of us denying it. It's just a matter of it being approved at the meeting. Yeah. Okay. I just want to clarify. It's not like we would ever deny it. It's we knew. Okay. Yeah. Yep. That makes sense. Yeah. It's kind of another technical Well, does it need to come to the council if it says right in our handbook
the city will offer a PTO payout? I mean, does that need to be approved? I don't know if it does the budget. So, it's kind of a weird deal, Gary, because the the the conundrum uh Laura's got is that she she as a city administrator,
she can't approve I technically can't approve any dollar amounts of anything, which is kind of weird. So, that's when when Bob was here, we voted to do a $2,000 so it give him some leeway to pay the smaller stuff, you know, like the $2,000 stuff. I don't know if it's in
the handbook. if you can just do it or if you have approval. I mean, I think that was more for expenses. Like it was Yeah. So that's what I mean. That's what I mean. I don't know if we I don't know if offering this PTO payout, there should be So how often is it going to go over 2,000 bucks? Do you do you have any idea because I mean if somebody's going to do their 80
hours, a full 80, then it's likely to go over 2,000. Well, I guess maybe if you just at least send shoot me an email, you know, like we do with the one other small thing that I do remember from that um
the $2,000 item, it does also state in there that you can ask the council members on that committee to approve it. So, not even So, I could bring it to you and Sarah for budget. Yep. Yeah. Or I can do
actually that's what that's what Bobby used that's what Bobby used to do. I think it could be either committee. It would fall under either one or whatever. Yeah. Or the employee advisory. Yeah. Yeah. Which one which one should I do? Employee advisory actually.
Yeah. Okay. I can do that. I will let them know. That was all I had. Good. Gary. Good. Good.
Okay. So, uh, since Donnie isn't here, somebody wants to make a motion. I'll make the motion to adjourn at 7:36. I'll second it. Okay. Uh, everybody in favor say I. I. Opposed. The motion carried. [Music]
I think I did it right on. No, I think it was right on. It dragged over last time.