okay uh good evening I'd like to call the regular city council meeting to order for August 12th uh 2024 uh please stand for the Pledge of Allegiance I pled aliance to the flag of the United States of America and to the
Republic for which it stands one nation under God indivisible with liberty and justice for all good evening uh everybody um first I would like to uh get um approval of the
minutes from July 22nd 2024 our public hearing uh meeting I'll make a motion to approve those minutes Jackie makes a motion I'll second joh second the motion all in favor say I I opposed uh motion carried for the public hearing meeting
uh secondly I'd like to get a motion to approve the July 22nd 202 for regular city council meeting minutes that motion Sarah makes a motion I'll second it Donnie second the motion all in favor say I I I opposed uh motion
carried uh then I'd like to move to uh the approval of the agenda but at first I'd like to ask everybody if they have anything that they would like to add to it nothing for me sah Jackie I think
laur's got a couple two additions I have the Pack request and the senior center carpet request well I'm just curious and a Parks update Parks update uh What uh what was a senior I just want to write it and what are they requesting how much that do you know y I want to add it in
your the bid shows 5,57 oh but they had raised right oh goodness 3,000 yeah he never actually did send me a exact of what he raised um I think they raised the 2,000 but I
don't know for sure I didn't um Dr Herold so I'll I'll go through it I think we can we I'll I'll cover it okay so if we get approval of the agenda with the additions I'll make a motion to approve
the agenda with the additions okay Jackie makes a motion I'll second Sarah seconds a motion all in favor say i i i oppos a motion carried so uh first item is uh the the gambling permit for the kns of Columbus for
12525 I believe that is their buffalo feed uh they are looking for a gambling permit uh for that so if I get a motion I'll make that motion D makes a motion I'll second Sarah second motion all in favor say I for the gambling permit I I
oppose uh motion carried for that uh then the next item is pay app number three and up uh update from uh Jared who's here it's for uh 344 well let I'll let you explain it
Jared good evening he smiling that's good yes I know my favorite kind of updat yeah get money yeah um good evening Mr Mayor Mar Council uh tonight in your packet as you mentioned is uh kind of is pay app
number three for our 2024 Street improvements project um but want to Quick provide a quick update on where we're at with the project first before we move forward P but uh so today right now right behind us over here they're working on road building activities over on first aty
Southwest um essentially we have completed all the road building activities on Peter and first Northeast uh curb is in place over there we have Paving scheduled for Wednesday for those two streets uh it was last week but then
due to the you know conflict as far as projects and and uh in weather we had to bump that back uh so that's Wednesday this week um and then we have essentially the the road building activities over here will continue throughout this week and then probably bad into next week a little bit as well
probably midweek or end of the week and then concrete is scheduled for curb and gutter over on summer in 1st for the 22nd um and then Paving the following week 29th um obviously um as we saw with Paving over on the other two that it is
construction there a tentative schedule things do change um sometimes even last minute um I didn't find out Paving was wasn't going to be Friday until Thursday night so um it happens but we're we are moving forward everything's pretty much on schedule I'm not any don't have any
concerns at all with with that meeting our completion dates so um that is where at with that project now as the pay app goes um pay number
three work certified to date is 1,247 746 and88 this is roughly 59 60% of the project um so we're still moving through that of that
at this time um the amount we are asking or requesting to be paid uh is for 14 so what's included in this pay app um essentially is a lot of road building activities for the I'm
going to call it the East portions of the project and then the water and storm sewer for the West portions is a good bulk of this uh this payout um none of the none of the concrete made it it was I think the I think the cut off for this
pay up we had was the 19th and I think we had concrete we poured concrete over there like on the that following Monday so um none of that made this pay up so the next pay up will include most of the con or concrete up to date um and if there's any any of that storm so that
maybe trickle over to that past the 19th that we will include that now in this one so uh with that um I'm open to any questions you may have if none uh looking for approval to uh to pay the
the payout number three a dollar amount yeah I I was going to ask you Jackie how how's everything going for you over there since you live uh right on that street down the East um I might have sent a few emails did you I guess I should face is all yeah I guess they
should have I'm not totally thrilled with communication but um I understand construction can change um um I think for me it's more or less just when can
we park when can we not park and those kind of things um cuz you look at the you know you look at what's mailed to you right and as residents we're we're kind of sticking to this right is planning and doing all that stuff and oh
well we should have been paved weeks ago and didn't happen and then there'll be days and days and days where the weather is beautiful and nothing's being done and so we're like okay well we get it other places need to be worked on too but if we're ready to go and nothing is wrong with our roads why aren't we
getting worked on and then deal with the problem that's you know just from a I'm living on the road so it sucks but um but when we do get communicated with the concrete guys were great with their communication and they even gave notices
and stuff like that um but my front of my house is very torn up and we lost a tree and we're a little you know it is what it is so we're waiting to kind of see how it goes but it's been interesting almost
there interesting process my husband is very would like to see how the final is broken out because he is he's like I I listen there's changes and I don't want to get charged for those changes on our road and so I'm like oh
honey I got to abstain on some of these because I can't but yeah well with that said but for your tree for example if that's on the boulevard that's not your tree no matter where you put it it it if they take it
it's well we replanted a tree we made it so it wasn't in the right way cool there's a lot of people that lost a lot of trees and they didn't understand that you know you park it you when it's cute and little and it's right next to the curb it looks beautiful but the reality is is oh no we have a Redmond
Lyon we got and we planted it back we did plant our our uh Gladiator crab apple kind of on the boulevard but that's 50 years down the line so that's somebody else's problem I'll be long and dead 8 to 10 something like that okay well let's uh let's move on here if I
could get a motion for uh Jared for 52632 144 for uh app uh pay app number three I'll make that motion D makes a motion I'll second SAR Sarah seconds motion all in favor say I I oppos a
motion carried Jared for $526 32814 all right um and that not as far as communication um the next newsletter will be sent out next or this week you told me I appreciate it y so all right
that's it uh thank you for tonight thank you thank you dealing with my crazy butt that's okay uh next we have the fire department approval for a new uh training officer yeah scoop fire department here oh is scoop going to be
here here but yeah cuz I don't really I don't mean I mean I know who it is that they're asking for so do you know Donnie I do not um what is the training what's the training officer oh that's going to take Scott sar's position yeah cuz Scott moved up but I don't know who it is I I
do have that information who is it Nathan Atman oh well I would like to have Nathan opman actually has the new training officer he's actually a great great guy so I don't think we need scoop here to approve it no I would say if you
know who it is just I yeah just to replace it then I would just make a motion to approve the Department training officer CH Jackie make Jackie makes a motion to approve all second there second the motion all in favor say I I I opposed uh motion uh
carried um then the next item is the city of peers and the pier sanitation contract and I know Jackie have been working on it if you could fill us in Jackie so um we had the contract looked at um and adjusted with our lawyer um so
what we're looking at doing is um having the terms of the contract be with uh City Sanitation um from October 1 2024 through December 2035 so basically just means that we're going to stay with them
allowing a NE negotiation on rates to happen every every 2 years um the rates actually will stay for what they are now until December 31st and new rates will happen starting um January 1 um we will
then um the only time they can come to us in between the two years is if we feel that if they feel that there is a a legitimate need for a rate change um and at that point if we say no we can open it up to bidding with other um companies at that time so while it's locks Us in
for 10 years it's almost like kind of temporarily locks you in um because if we feel that it's not um you know from that standpoint um we will be increasing um the driveby fee um and really down down
kind of we kept it very consistent 75 cents for one can 75 cent increase two cans so it's just a consistent 75 cents um we're still very much in line and actually better better price than cities like
Royalton um and then um I couldn't remember the other one Rand Randall so we're still well under that for other cities um but with the co- Mingle for the recycling making it easier on residence as well recycling actually is
not it's more expensive um in general so from that kind of standpoint that's kind of the increases um you know so overall that's kind of what the decision was um we will have a new ordinance that we're working on be more towards the end
of the year um just to kind of really outlay what's expected of our residents but for now this is kind of the so yeah so thank you for all you guys' work on that too and so we need was was involved so we'll need to get approval for uh a
motion for approval of the contract for 20125 and 2026 right jack so it really is the contract goes from October 1st 2024 and terminating on the 31st day of December 2035 the only thing that gets done is
every two years it opens it up for wage change rate changes and if in two years they're like nope the rates are good the contract stands and we don't need to do anything else do you want to we want to make the motion Jackie yeah I would make the motion to accept the contract um for the city of peers and City
Sanitation um that's effective as of October 1st 2024 and terminating on the 31st day of December 2035 okay if I could get a second I'll second is there a second's a motion on favor say I I opposed uh
motion carried thank you once again Laura and Jackie for that and then do we need to also approve the increases as a secondary or is that in the contract and we're good to go it in the contract yeah I think we're probably okay okay sounds good I just want to say too this is
something that's I think really awesome for the city of peers because we're keeping our dollars local which is something as a city we strive to do um and with saying with City sany it keeps those waste manage those bigger dogs out of our city which sometimes comes with a
lack of due care like you get when Hometown is doing it so yep great okay so moving on we will go to uh the resolution to pay off um our our loan so uh just to give everybody a
little feedback back in I think it was like December November last year we had to uh take out the the golf course the new nine had to take a loan directly out of our out of our general fund because we had exhausted all the other revenu is
funding for it so part of that agreement was that we set up a payment schedule so the uh the golf course and the park would uh uh would pay back uh on a monthly basis pay back that $50
,000 um I am excited to say that uh we are paying the balance of it off the balance is $ 37,4 199 and um we are um paying it off and I
just wanted to uh say that uh um uh the golf course on top of that the golf course uh looks like we're going to be turning a a profit this year and I'm really excited to see it it's looking looking right around $50,000 we're looking to make and that
is because of everybody's hard work out there and uh making things work make their their tough budgets work uh and um um and watching the watching the dollars a little bit so I wanted to kind of say that too but if I could get a motion to
for the resolution to pay off uh the general fund loan to the golf course I'll make the motion D makes a motion I'll second Sarah second's a motion uh all in favor say I I I opposed uh motion carried to pay off um the general fund
loan of $ 37,4 199 um then we got a couple things added uh first um the first one I'd like to uh cover is the senior CER floring update so I think you said so what what kind of
situation I talked to Harold a few months ago and uh the carpet is getting a little ratty in the senior center and there's a couple of uh bumps uh bumps in the under the carpet and with the elderly people walking around through here uh once in a while they
almost trip over it it's not a very high bump but it's enough that uh uh that somebody that's a little bit older might have it might not see it and kind of stub their toe um so Harold came up with uh they looked at a bid for Carpeting and to fix the fix the floor and what
did that come up to again umur $557 69 $557 69 69 okay so um I did talk to Harold I said it'd be nice if we could
uh uh uh get part of it donated um instead of having the city pay the full brunt of it although I feel that I mean we would have regardless because we really value our senior citizens and and and our building and he was nice enough to raise up raise
uh some funds uh to help out so the total is 5,57 69 we unfortunately we don't have the dollar amount that H rais but I think it right around $2,000 or 2500 I know it's either half or close to half of it so what I I don't know if we can
just we we'll just make a motion to pay whatever they're short got it I would agree we just don't know what that number is until you talk to ear yep so if I get a motion for that that'd be I'll make that motion I'll second okay all in favor say I I opposed uh motion
carried and then the next thing um on our docket is we have uh amber here from uh from the commercial club or is it pack or it's the same thing basically here's area Commercial Club yep and uh we are looking at there nice enough to
uh look at donating um some um accessories for for our park for the children and just make it look a better place and part of it is from the freedom Fest funding I believe right if you maybe you want to come up here and say
are you okay get on the old speaker here it's still hot from Jared there ProBook pleas so if you can just I mean we we really appreciate everything and and maybe you can just give us a quick little background on it um on the
commercial Club you you mean or on what you guys are going to be doing just an idea of what you're you know the funding so the pi area Commercial Club is obviously we you know we're raising funds because we all want to make this better Community businesses and
CommunityWide schools whatever so um these events that we put on freedom Fest is included we do like the walkin wings now we do rock roll and stroll you know we do some fundraising um and we're just trying to find a place to spend that money um
so there are a lot of different projects we talked about one of them being you know a possible Bandshell maybe down at the park um lots of logistics and details have to be worked out there um as far as a big project um but we were just looking to start spending some
funds because we we just we have enough that we'd like to start seeing something yeah so we so we had talked to him as a park board and um they they want to give back to the give back to the community so part of the reason why they're doing all this is so they can
donate funds uh back to the community and actually they helped us with the trees uh done at the golf course the new trees uh this spring too um so they're doing a lot uh so when you see them doing all these different events they are uh not only bringing business into town but they're also raising funds uh
for us so um I I was we all got a packet of different things that they're suggesting and I did actually look through it you guys and kind of have some ideas um so um they have different little animals and slides and things like that and I really
like that like kind of a cabana idea andos to Sarah Funk um the community ed director she put a lot of research and time into finding some of those things for us and even you know the smaller things short term that we can start doing you know right now so if you guys
want to look at I kind of got some ideas you guys and if you want to we can I mean uh I can just let you know what I was kind of thinking and then if we're okay with it I can just give Paula this or I can get it give it to Sarah or whatever works for you guys yeah Paula Eric Sarah yeah yeah whatever it's fine
yeah or there's I could give it to would you give Amber too so the first page there's a couple little dinosaurs and stuff on there I think those would be really nice um then they have um a Gaga gag go Gaga game thing which and some of
these things they would like to try to get up before uh down there before um October Fest so then the the community can see some of these things and the GaGa ball is something is that where you can take it what would be in the clubhous it's round it's that wrong gated thing so it's going to be in the
park it could be taken down in like in the winter time right absolutely so it wouldn't be up there all winter and the weather wouldn't take care of it and then they have uh a like a shoot basketball hoop thing with shoots and stuff I did like that uh the the little
Cedar uh mountain climber I think was would be really nice um then if you see on page before they got I call it a cabana I think it's really cool sail shade or some something or yeah it's it's something for on the beach be right on the beach yep and then the shade is
kind of nice because unfortunately we're going to be losing some trees down there between Oak Wilt and uh Emerald ashb so that Cabana will provide some shade I think for the for the children and for the parents um as far as I'm concerned um I'd like to have everything but I
know we can't have everything we could probably skip the the caterpillar thing and then also um that tunnel but I think that water thing is kind of nice they could have that in the water we did like a few of the water things yeah absolutely and then there was the basketball I know that was something
that um we had talked about too we did I think we uh Zach kind of gave us a little input on we're afraid that the basketball was going to go over the top of the dam so we kind of canceled that you're right I forgot about that but the rest of these things I kind of highlighted them you guys if uh I can actually just give him the Amber right
now if you want and then you could just talk to s if these work for you guys and and like I said our budgets you know between 10 and $15,000 we're looking to spend so if there are things in there that you would like to get right away I mean we'll we'll get on we thought about
updating the at the park rate there like some of the swings oh uh the one thing we talked about was that pathway too to uh that because it's real the granite is really sharp when people walk across the dam and I know we had a couple ideas on
that too like maybe a rubber like a rubber thing was that what it was Amber well and that also was on we talked about that last week at our commercial club meeting and it that's kind of one of those projects we don't really know where to start know do you City County
um so with the dam would I mean where you if we put a a rubber you know we're talking about Tire I think if we put just something over without structurally touching anything I think you can do that right I think if we were going to say let's dig out some of that I think we'd have to get that
approved I'm not sure that we're right you know whe that we' want to open I think we would just you know it would be nice to be able to put you know take a stroller across there or you know I me just certain things um so yeah that definitely so you I would think you
would I think we'd all be okay with that if if that's one of the things if you guys want to come up with something you can run it by the parkboard and I think we can work it all through the park board right and we'll have to research costs and things like that on that too obviously that's a little bit bigger than than you know what we're talking about tonight it is and then the the
last thing I guess just for me personally and and we're probably okay with it but I know I talked to uh sir about that slide back there I think maybe you looked at it you thought it wasn't it was still in decent shape but if do we do have any kind of money I'd like to have that since it's cracked and
stuff but if I totally I we appreciate everything that you're doing Amber we're not expecting uh well and we're just trying to spend some money so yeah well that's if you I know you guys looked at it but but you could talk to Eric AI but that slide back there is cracked and I
just do I mean if it was up to me I think you'd like to have it probably fixed to down well because it's got a because it's cracked yeah eventually it's going to have to be replaced yes well and even I know you know at the park the the equipment is you said flood plane but you know there's still a lot of people that use even the equipment down there if you would ever be
interested in well hey I you know replacing some of that I know Sarah was going to put uh put that pickle ball court in in the basketball whatever happened so uh she talked to Matt ping the Head tennis coach and we can he said we should we should and could just paint
pickle ball lines on the tennis courts the next time they're redone oh so instead of fabulous you know it's it's a better surface and it is you know they have to worry about you know trying to figure out the the area that we were looking at when we were at the park
board meeting so um I believe he's of course behind schedule with the weather as well but she had somebody lined up to come and paint pickle ball lines on the tennis courts and again she had talked to Matt ping and said he had said absolutely go ahead and oh that'd be great cuz we get like
two pickle ball courts on one One tennis court so so that is in the works whenever she can okay get that done she is in contact with somebody that does that work fantastic good okay so Amber I can just uh do you need to V do you want
do you want a motion to say that that we are okay with what you we have written down mhm are there things you have you have circled or you have marked that you got Mark we go through them again for her I just circled and kind of highlighted them a little bit there's like two things I don't have on there
but so I'm not so sure about the Gaga pit what's I guess to me it goes on the grass yeah and they play like dodgeball or something it's almost like a dodgeball okay and are we supplying balls for them to do that they're getting at like they're checking
it out at the club house yes we would have they would have to check those probably in and out at the club yeah but that can be set up and left through the fall I believe and then it's real too easy to move if you have to move it when
I know um somebody has one that we it gets used for grad bash every year how Sher maybe or some so I mean it's it's obviously portable you because it's it gets taken in and out of the gym every year for that so so for sure the
dinosaurs you got to have those Jack and then the GaGa ball pit and then we're thinking the water one and then the Cabana M and these and the Cabana or that that can be I got the those are both I have highlighted to
both I just didn't know if we were potentially looking at fixing some of those swings cuz the kids use a lot of those down at that Park yeah we what we're I think real generally and Donnie tell me if I'm wrong I think we're at some point we're going to have to renovate that whole thing and that
wasn't kind of we're not that point we got to deal with it kind of because it's in that flood plane area too and there's different things there's it's kind of there's a lot of Dynamics involved with them and originally I think we had even you know asked can we start on some of that equipment and then I think it was
the it was I think it was the actual Beach area that they were wanting to get something in first before that right just because it when John had said flood plane then it kind of yeah and we didn't quite know where that was going to end up with the new nine if we had to use go put parking in there even or other stuff
you know we're still trying to figure the kind of the parking aspect out and I'm not sure about the Cabana like how many like how big that is or how much it costs but to me as a parent I almost feel like the two Cabanas would be better than that Gaga pit thing I just
well and we can do I mean again there there's there are funds here that we're trying to spend yeah just we do two of them that I think initially actually we did talk about two of them actually we did one on each side kind of thing would be right and then um I think Sarah's
last email was um there are some trees that we maybe will lose so then in a few years maybe we'll do a couple of them right okay I'll put I'll just put two I'll just put two on here I'll just that can maybe be something for next year maybe we just start on the the other things first but I'll Circle those too
so then I got them kind of highlighted and circled but okay that that's my only feedback is like as a mom I'm like oh the Goa okay I guess that's kind of I mean I don't know I have a seven-year-old and a maybe I'm lame I'm just like I don't
I'd rather them play in the water instead of hitting each other with balls at this point of the game well they can still play the water they don't have to go play in it I'm actually surprised as as much as I'm down there how many Teenage young teenage kids are down there at the basketball courts and um no
I think G I definitely think would get used um you know again depends on the age and depends on yep maybe I'm just not seeing the vision cuz there's only the pictures there and I'm like I don't get this you can Google it you can actually Google it and watch it
but okay so let's we get a motion so I'll make the motion that that but we want to say that we approved for the commercial Club to buy whichever they're looking to buy and and install okay is that what you're ask is that yeah I don't know how how do we want to word
that we just we just need your permission to spend some money so if you guys are great so you got so that's what okay can we get a second I'll second okay thank you Jackie uh all in favor say I I opposed U motion carried so here you go I'll just give you the list Amber
if you if Sarah or somebody's got some questions just give me a call we'll get her figure out thank you so much and we do really appreciate what you guys do for the community Amber too thank thank you so much yeah okay so then we uh let's see we got
the treasures uh report hey you're up looks like the ending balance of June was 4,270 57130 okay if I can get a motion to approve Treasures report I'll make a motion to approve the treasur report
Jackie makes a motion I'll second it Donnie seconds motion all in favor say I I I opposed a motion carried okay as for claims it was 97,3 7359 okay if I can get a motion to approve
I'll make the motion Donnie makes the motion I'll second Jackie second the motion all in favor say I I opposed a motion carried okay so now we have Department reports first we have the chief of police Eric good evening everybody good
evening Eric I'll just start out with the police activity for this well for this last couple months um calls the date is 642 for June and July was 167 calls of service as we all know School uh the resumed today not classroom but Sports so
school's becoming a busy little topic again and then I'm going to throw two ideas out there that I believe that we need to discuss at a workshop sooner than later Laura knows about them because I've been I've been discussing with her the first one is called the pedler ordinance it'd be a peddler
solicitor or anybody that wants to go around and sell door too the city of PE has we have the fee schedule in place but we found out that we we don't have an ordinance in place to combat if somebody wants to come in town and sell whatever they might want to sell on Main
Street First Avenue so it's something that was way before Lor's time was before my time way before your time just something that the city implemented these the fee schedule but yet we don't have the ordinance to stop somebody from coming in and selling product here in the city appears and I found that out by
dealing with um I was question on through the county I did homework through the city lawyer she guided me the right way she uh came back with the ordinance the policy that we need so have that ready once we need to move forward but I think it'd be a very good conversation at a workshop just so
everybody's up to date with that any questions reference to that ordinance we send it out to us right before the workshop so we can take a look at it absolutely yep yeah I think that 100% would this also support like those that are like the ice cream truck and that kind of thing no it would and it's just
something that we thought we had and when I was called out on it I just I'm I'm glad I reached out to Susan a lawyer first and she reviewed it and she says you're good to go on the fee schedule but we don't have the ordinance to put in place if we want to say no it's not right so the the benefit of an ordinance is if somebody wants to do it
they come in they fill an application we get to see who they are we can do a quick background and then we know the vehicle so if somebody does call we can tell the taxpayers this is who they are not to be alarmed because it's not going to be somebody by Fly by Night looking to scam or steal from our from our
citizens yes those tacos Margarita Dr okay and then then the other one that is is coming up sooner than later is we all know how we put the moratorium on cannabis seven eight months ago and Piers was actually for a small town was one of the really one of the first ones to do it Morrison County is going to
enact that I believe coming up pretty soon in the next week or two their next meeting to put a moratorium on until January I spent the day Friday just was one hour of a webinar through leag of Minnesota cities discussing and listening to how this is going to impact back to City of PE it's it's another
topic that we need to put on the table discuss especially for Planning and Zoning that if we are going to be forced to have one because we can't say no unless we do the right things but we can't stop it and then we need a place in the community that we would allow them and right now we don't have that
implemented in our policy ordinances to do it so it's just it's another thing that we need to discuss I pulled a bunch back from the city of Becker sent me all their information how they have done it so again I have modeled policies of what we perhap can look at in case we are forced into a corner to uh do something
for the city appears no those are good I I we at the mayor's meeting last week uh we had Matt lah there and he basically said the same thing he said we need to make start making some decision and I reached out to him had a long conversation today a very good conversation and he just said for the city to be patient there're he's going
to be sending out literature to every Township and every city of how they're moving forward to give us guidance so that we're all on the same page together then he believes there's going to be something with the city administrators and some of the law enforcement there's probably going to be a monthly webinar just so that we're all together Marca
Colony going the same way and that we don't have somebody that maybe is going a different direction that could prevent some you know difficulties maybe for the rest of the community so so do we want we're we're very we're very good at it right now to be honest with you should we set up a workshop before our next meeting is that is that what you're kind
of thinking I don't think it has to be that quick but I think here sometime in the next two to three I'd see in the next two months it's got to be a conversation point for sure just to prepare yourself because right now we don't know how Mar Count's going to move forward I think once we see that literature that's going to help us guide
how we want to move forward to do what's right for the city appears so may maybe when he gets that then you tell us and we'll SCH meeting right after or Laura whichever say to Laura once you have that let's do it let's get it on thereis County's doing it the next few weeks
they're just going to put the moratorium in place and then they're doing the discussion points of how they're going to because the small cities and all townships can fall under what Morrison County is doing if we agree to do so and then Morrison County because of the population they have to buy law allow
three retailers within Morrison County but again three retailers that doesn't mean there can't be there's 13 different vendors that could be allowed it's only three retailers there could be more to the plate than just a retailer to it so there's it's actually a circus behind it
so but I think once we get guidance from m Mr leblan the county it's going to let us know how to also move forward in the same manner so I think if we just be patient for a little bit we'll get some guidance and go on long as we've got something in place by the end of the year we should be 100% yep and then the other thing that I've been working on
and uh um City administrator knows about it is we had a meeting with sourcewell referenc to funding and different programs that we can go after so the last two weeks I started writing different applications not only for Public Safety I wrote one for the morson
county ceral it's a bill I get every year to cover our record management and our private data I was granted that $2400 I wrote another one for Oracle records Oracle records is going to be our new records management that I already put money away for law enforcement I've been granted that
$3,588 I also did one we know the expense of axon body cameras it was like 3540 Grand they awarded me my yearly payment of 5,680 three so I wrote them three and then I spent Friday writing one for the city for Pro Source we were
granted $113,000 today from Pro source and then also wrote one for Mr gaffy to cover the striping and what we do to Main Street and we awarded that $77,000 on Friday also so it's sort of cool what what sourcewell has done I know that the
money's get it's not getting tight but the deadlines are coming so I took advantage of that and just Tred to get them done sooner than later so we could get that funds and so we awarded almost $31,000 for different payments that we make that now we don't have to take out of you know a dedicated couns General
general fund so I thought was pretty cool but it's a blessing to have sourcewell in our region you can go to maax County they don't have it there is no there is no sourcewell it's we are blessed because we are in region five to have these assets available to us to spend so I de thought it was very unique
and Amy with sourcewell is unbelievable we met with her last a week or two ago and she just it's so she puts it out there and they make it very friendly to do and it's a it's a great system so I thought that was pretty cool that we got awarded that $31,000 for different bills that we see we can't guaranteed it every
year so this is all going into the next we have to submit them bills by June of next year so it's it should all be taken care of but we're pre we're prepared to do it so any questions for me I just say thank you so much Eric we're we're right in the middle of doing all our budgets
for next year so that really uh that really uh helps actually it's just it's cool we have Source wheell it's amazing what it does yeah if you think about it if you actually think about it $330,000 is about uh shoot that's like a a 5% Levy almost on the increase on the
levy so that really does and there's so much more that we can go after it's uh bunch of them are more dedicated I actually spent a day Friday writing one for next year ready that I'm going to go after starting of June 1st of next year I don't want to do it this year but I already have the application done I have my wording all ready to go just a matter
hitting submit and I think you said you you actually talked to scoop cuz I think the fire Hulk can have access to some of that stuff too they know about it because it's Public Safety Public Safety fire and police are in the same budget and then government services are on their own so then they can also go after it too and there's a number that we can
go to it's 20,000 so we met 20,000 for the city with Pro source and then gaffy and then I'm I'm a little short yet but there's other plans maybe that I can still go after to recoup some of that other because the Pro Source bill is was it total of 177,000 toal so I can still
submit what on my side for also to cover that so that's my goal this week to see if we can get the rest but it all depends if the funding is still there because it's there's a lot of people going after it no that's great thank you so much some opportunities too with the golf course coming internship opportunities we could get reimbursed
for just something to think about with um with a golf course coming maybe some help from superintendent aspect too he could they can internship with that partnering and different things like that so they will pay I'm trying to think one source $15 an hour $15 an hour
so um and they will pay5 $15 an hour so uh that gives us an opportunity maybe for an internship maybe somebody even in the clubhous that's trying to learn restaurant management same with like EMT trainings too so CPR and first aid EMR
they do a lot of that stuff as well just reimbursing those costs pays for all our First Responders every year we take that every year just kind of nice nice to know it nice great well thank you Eric so then we got Laura you're next I believe yeah
I just I'm going to start right away with the requests of seasonal employees are most of them are going back to school clubhous there's about six spots that are going back to school so I'm looking to get approved that we just reopen those position to be able
application for Clubhouse for Clubhouse y okay so I would approve I would make a motion to approve reopening the clubhouse staff positions finish out the year I would just um put that there the it's just open until filled oh there you
go how about second okay all in favor say I I POS the motion carried Laura and then the other one is due to unforeseen circumstances at the in parks department I would like to request that the golf
course grounds crew seasonal reopen I'll make a motion to approve the reopening of the seasonal grounds crew makes a motion I'll second it any second a motion all in favor say I I post motion carried Laura I just have a few updates
um reminder that the election to fill out your candidacy if you want F thank you ends tomorrow at 5:00 P p.m. um Brad daylor he completed his pesticide training as of Monday and will be going
up 50 cents an hour um Source well uh Eric did go over the 20,000 that we're going to get reimbursed for um there's also a $2,000 boost fund that we're going to try and go for and there
is a $50,000 match fund that Eric gaffy is actually looking at getting a loader bucket bucket for his loader yeah um to that we will have to match 20 5% so it will be $12,500 front plow for loader there just
got to finish my notes um the last part is our comp hours are getting close down there um I know we can't go over comp so I I kind of need to know what we want to do for Brad and Jim cuz they're about to hit their
240 hours so I mean we kind of I mean I touched B with you a little bit on it this morning when I went to renew for my um ballot for myself um and how we kind of how I thought it it would go as they'd fill their bucket and then from
there on out we if it was approved you'd have to bring the the approval to us for overtime if we felt that it was necessary which I think we gave approval for overtime um prior and then we would just pay it out every week instead of it going into comp time and so that's kind
of what my thought process would be with especially being down a guy it would be they' fill their comp bucket and then we would just pay out over but Brad works on only on the new course right for more or less I mean for the
most part and Jim works on the old course for the most part or does Jim now working with the new nine I think it's kind of mixed now with how it it goes help me today um do ditches on the new nine so Jim spent all day almost on the it's really just where Zach needs his
guys is they're kind of intermingling I think right now as long as we're keeping track of where we're allocating those hours so that we're making sure that we're budgeting that the right way on their time cards new or whatever I would say that it would be at your discretion for that but once they reach their 240
we would need to just make sure that we're paying them out and then we're just being responsible with those hours which I know you're downed guy so it's not like you're saying I'm not trying to inflate anybody's hours or anything
so um but that would be my suggestion is if we absolutely need to have those hours until we can get another position filled then they would fill their comp time and then it would just be paid out as overtime in a week I I don't have a problem with that my my goal I mean our
goal should be to get that golf course so it's ready to open uh next year so we got to spend some some extra overtime I I don't have a problem with it y we're so we're close to finish it so that would would be my my thing just pay out the overtime
once they hit their comp time hours you okay you okay Tomy Sarah so how do we do it you want to make a motion I'll just make a motion that um it's up to Laura's discretion with overtime once they reach their comp time however then they would just be paid out their overtime hours on
their corresponding paychecks and then we it'd be nice to have an update to on how many how the hours are being paid over to I would just add that to your weekly update every two weeks okay um could I get a second I'll second s
second the motion all in favor say i i i oppos u motion carried that was all I had for updates okay so the next we have is Zach the perk superintendent evening Zach good evening
mayor council I have a few things to update on the new nine and then um I did get an application today knowing that we were going to be posting um Steven fighton and I think he'll work out from what I read on his thing he has
a uh some experience in landscaping and stuff so I'd like to start him at 1650 and then after uh 80 hours with Laura's approval he goes up 50 cents to 17 total um if everything's working out
um I told him that he'd work um up until November 1ish depending on the weather if there's still work to be done and it's approved by you guys he'd work into November helping trim trees and stuff like that too but um so yeah I I mean I don't have a
problem with it I mean it works works for me and then we also have to trim trees might have to knock a couple of them down I think too huh maybe for a parking lot or something I mean you never know you know for next year yes I was just yeah talking about the new nine there's some dead ones that got killed
with their Roots being damaged by the Dozer and stuff and some that just figuring out that they're going to be in the way slightly and so so can I get a motion for what was the gentleman's name again his stepen fighting Stephen yes
I'll make the motion I'll second all in favor say I I I oppose motion carried Z I'll do it as and then I'll give you guys an update um 17 and 18 still have a few wash outs that we're working on trying to get those fixed um we got a
roller from sers that we're using to roll Fairways and stuff we got about fiveish holes done give or take um it's working really good on some of those small little ones that when you're driving you can feel the the washboard effect and then after we rolled it it's
a lot better oh great and it's making us find the ones that are just a little bit wider that it didn't roll down and then we can after we're mowing it we're starting to mow some of the fairways down to a trim mower height which is an inch and a a quarter so we're mowing
about four and a half Fairways down to that height and then that's showing all the spots that we didn't get and the gaps and all that so now last week we spent after that rain it was too wet to go work on some of those bigger wash outs so we spent that week filling all those smaller ones in
because it was drier there so that's where we're at with that um sod I know there's been a discussion about trying to get S and stuff we're still trying to line it up and make that work we got to get enough prepped make
sure there's not rain in the forecast and so we're going to try getting a a pallet or two and see how much we can get done in a day or two with the guys that we have I don't want to get too much because if it sits on a pallet more than a day and a half two days it starts spoiling on us it'll start heating is um
is that a special grass um Blue Grass mix is what we have in our Fairways um what we've been calling around they have a Bluegrass blend I think it's a little different than ours we're going to seed overseed it with some of our seed so that hopefully it'll
come up you might notice it for a few years that it's a different color um but I think over time with our seed in there it'll whatever does good in our climate with our Golf Course will kind of take over um but it'll hold it from washing
away and get something to grow and then you know put some of our seed with it um and then I got an excavator excavator today we had a drainage that was clogged that we after the third time of it
flooding on 13 green um and I was gone the first time it happened so I didn't realize it happened till last week them guys told me about it um there was a drainage that was clogged with pck and stuff so what happened when it got installed I guess I'm not sure exactly
so we had to dig up about 40 ft to pull it out clean it out reput a new one in and we got that done today and then being ah had it there's two other spots we found that needed drainage on 14 Fairway and 18 T box and I figured that's the time to you got before this
rain comes Wednesday we're going to get those in the ground and then we can seed over them and get those back so I think that's everything I have um there's any questions for me I I have one uh we were
asked that when we redid number four green we peeled that off and then we made it so it's not as steep yep and they the question was when we did that it was because then we could um mle those
greens how do how do he word that mle shorter so then they would be faster right now they said all of our greens are really slow because of number four and they were told that and I don't remember this but when we fixed four
then everything was going to be mowed thinner to make them faster the question that we got that I got asked was did that happen I said I don't know um we used to roll a mo at about 155,000 I did bring it down to
145,000 okay um 165,000 is an eth inch okay so we're just under an eighth inch um so I did bring it down a tenth um to see how things are doing I can bring it down a little bit more next year um the lower you go the more chance
is for kill in the spring everybody says how nice our greens look part of that is because we grow they're a little bit higher so they're healthier and all that less chance of disease so I can bring them down and see how things go just so
that you guys know that it could cause side effects or more maintenance and spraying right by doing that the the goal would be then on the new nine you're going to mow it at 145 you'd keep them the same right yeah I would mow them exactly the same the mower but I can spring I mean to do it now this year
I can I could change it but it requires resetting that mower up um if you guys want me to I can well what I'm going to do is I'll get back to that F and say look we did thin it we're went from 165 to 145 155 to 145 155 I start out in the
spring at 165 just that first cutting you don't want to go too fast too quick so that's what I have a dirt mower is what I call it because it mows all the worm casting off and then after I mow a week or two with that then we mow them at one um 55 for the for the first month
and then after that I put these reels on and we mow it at 145 so I could go down to 140 135 and or maybe go down 5,000 set a crack and see how that goes and you guys tell me if you want me to keep going or the good part is I can honestly
say yes we mowed it smaller that's all we need to say it wasn't a lot he didn't say you know is it down to a 302 or whatever he just said I thought we're going to mow shorter and I said I don't have that answer I gotta ask you do I got to ask
Zach so I have it he will be told that no problem that's all we need for at this point yes it is thinner or shorter okay great thank you Zach thanks for all your work out there too give an update on the new cart from Texas oh sorry yes
that new cart from Texas we did get that one so um I'm doing the same thing I did with the other one because they use more ethanol down there and I think it's sat a bit carburetor needed it cleaned I put a half a tank of good gas through it I did put some seafoam in it we're going to run another tank through and then
I'll probably clean it again it's working to run around it just doesn't want to stay idling so but I want to make sure all the bad gas is out before I do too much cleaning to it so yep but other than that it seems to be seems to be working just fine and it's nice having a another cart to not have to
manage who's picking up brush and you got to wait till that person's done with that cart before you can do that so you need to go do this and great no that's great makes it more efficient deal so I appreciate that thank you Zach thank
you uh then we have I believe um the council a council updates um I I have an update but if does anybody else have anything I don't think I do no sir um I just want to do i' kind of been chatting with Laura I wanted to recommend that
she go to the clerk's Acy Bridging the city and Community um just with her starting to also be monitoring a city clerk it would be nice for her to um that was kind of my update I didn't have it attached in
there but um wanted to get her to go to that they're having one September 12th and 13th in Staples through sourcewell um so it's $250 for her to go to that um I'd like her to go to see if this is something that something that Dion should be able should be attending as well potentially next year
um but just from that um lodging isn't included but um with staples being that far there was something in our packet that had that in there so yeah so I just didn't know if it was but just wanted to get that kind of approved for her to go I have no problem with that that's
probably a good idea y I make a motion that she be able to attend Sarah makes a motion second Jackie second motion all in favor say I I I um is that sir do you have anything at all are you is that it Jackie for you
that's all I had um I was just going to kind of get uh everybody caught up on on a couple of things so the the number one thing is that we started our budget our budget talks so uh Laura and Sarah and K actually doing a fantastic job I'm just
kind of watching them go to town but uh so we've figured out what our uh our expenses uh were for working on for last year so we have a really good grasp of that so now we are going to uh look at
next meeting what our revenues are going to be and then based off of that we're going to come up with a levy a levy number that we can that we can make an announcement on um a couple of uh couple of things um that we're kind of looking
at is we have to budget in um about 26 to 30 uh golf carts and then also uh another more uh for for Zach too so those are one of our challenges working that in but I think it I think it it's going to work out and then also other
challenges is working in uh a health care so per per Donnie and Gary we want to make sure that we we're budgeting for this stuff so every so we and and like last year we want to have a a balanced balanced budget um and obviously we all
know anything can happen but we want to go into the year of the balance balance budget but everything's actually I think is looking really well um the positive is we're not going to have the expenses on on the new n golf course which should help uh should help building expenses
done yeah the major expenses are done so we can I think we know we can grow grow our um receivables and also uh do some uh things that we should have we should be doing um and then um
that should be that's I think that is it yep that's it for me so then we are so the next thing uh Laura do you got anything else I'm all done you're good okay so what we'd like to do you guys is we're going to have to
uh close the meeting we're going to give Laura her review so um I'll make the motion to close the regular council meeting okay I'll second so second a motion on fav say I I to reopen the the
meeting okay uh I'll okay all in favor say I iOS motion Carri I will make a motion to approve s uh to approve Laura's um performance review with the
increases per her original employment offer I will second uh all in favor say I I I opposed a motion carried so now we just need a motion I'll make the motion to Second Jack second all in favor say I I
opposed motion carried