Flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I still want to sing of America. >> All right.
Please turn your cell phones to silent. >> Uh, are there any additions or deletions to the agenda? >> Madam Chair, there are not. All right. Then I would consider a motion to accept the agenda as presented. >> Motion second.
>> All right. All those in favor? >> Opposed? Motion passes. Visitor comments. >> You got a special section. I'm going to guess you do too. >> Thank you for coming. >> Consider the consent agenda. the minutes
of the previous monthly board meeting, the monthly cash flow including investments, monthly bills paid, monthly bills paid and activity accounts, the personnel summary sheet, and the donations. We'd like to thank all the parents that and families that have been donating yarn to the elementary art room
and all the other supplies that they've been donating and thriving financially. the booster club. They uh gave a donation of $5,196.75
for multiple different requests that they had been asked for. So, thank you to all of them. >> Thank you. >> Uh can I get a motion to accept the consent agenda? >> I'll make that motion. >> I'll second.
>> All right. Any questions or comments? >> All those in favor? I opposed. >> Passes. Special board reports with possible action. >> We're going to start with you, >> Madam Chair. I have Chris here. In your packet, you also had a survey that Chris
is going to share or talk about that we sent out to our survey on students and anything else that he'd like to share with you. >> Should it be the green one? the survey. >> We don't have that one out. >> Is it added in? Is that
>> It's in the book. Our board packet in here. I seen it. >> Okay. >> Oh, I didn't print it. No, it's in your board book. >> I did not make I did not print a copy of this one. I'm sorry. >> Should have clarified that, but it was in your board book. >> But he's going to share with it anyway. So, the survey was something that uh
that we take care of through L. We do it with all the schools that we're initiated with and it kind of goes over the students response. The food gives them a quick uh I think it's a 12 question survey that they answer on the phone um through a digital service. Um quick and easy. Um I I had put a a
challenge out there that if I could get onethird of the student body that eats to do the survey, I would have ice cream. We did not have ice cream. >> Oh, I'd rub that in. >> Yeah. make it >> just have a big big gallon of ice cream
out there and be like you could have had this a little bit short this year. I guess in the past they gave out cookies to to have them take the survey right when they get the cookie and I might do that next time. We have another one coming up in the spring to to kind >> but the information we got was pretty
pretty uh incoherent with what I what I had. So it wasn't wasn't too off the wall. And at the same time, we also had a a get together with a student uh body that kind of talked about food as well. Okay. >> Um so with those two things in mind, I made a couple changes to the menu over
the course of the next two months. Um last month I wasn't here. Your meeting was a little bit full, but so that's the other board report that I gave out this time. Uh kind of explained some of the changes that that we made. um updating some of the stuff that that the students weren't liking, putting things that they
do like in. Um we have uh some yogurt parfets for breakfast in the high school now um which have been going three times a week and the kids have been really liking that. Um we've been doing about 70 of those a day which is pretty impressive. That's good. >> So um I continue to update the menu every month. Um tomorrow we're having
National Pizza Day. Um so that's going to be fun. Um, we had a big uh vote on what the kids wanted to have for pizza. And I had all kinds of fun choices, but they wanted pepperoni. >> That is the number. Today is the national pizza day. It
>> is throwing it out there. >> Yeah. We didn't do it today cuz kids were here. >> Yeah. >> I moved over. >> But dill pickle pizza did almost make the list. >> It's so good. But so far I haven't heard anything bad
um from the student body. Um I think things are getting a little bit up there. We've changed our bread um back to the pan and cold bakery. So it's fresh baked at the beginning of the week. It's a little bit softer, a little bit easier for the kids to like. And I I think the burgers and stuff have gone up about 10%. >> Okay.
>> Because of that change. >> Okay. Good. >> And that came from our meeting. >> Yeah. >> That we had with the kids that they didn't really like the bread. >> They used to like the bread better or something. I remember. Where was the bread coming from? >> Um, so when I started, we were getting the bed frozen in through Cisco's. Um,
it's one of their big bakeries and it was a conglomerate thing. Um, prior to that, um, I guess two years ago, they'd be getting it through Panic Gold here in Brainer. >> Um, and I just switch back to that talk talking about Jessica, we made the decision through LA to get back onto
>> and it's a little more costly, I think. Isn't there a little bit more cost to it? But >> it's it's um, >> pretty comparable. It's not it's not >> not huge. It's not a huge thing. The costling is is very very minimal compared to what we're getting. So, >> nice. And the kids are eating it. So, I got >> it. It is in is seeing an uptick.
>> Nice. Good. Good. >> Milk. You want to talk about milk? >> Um milk. Uh we are looking into doing the um dispenser milk for the high school. Um so the kids can get a glass of milk um rather than just the cartons and use the cartons for the elementary. Um we're kind of uh moving forward with
that prospect to go through and and do all that. doesn't seem like it's very expensive. Um, and we use Prairie Farms and they're more than happy to give us dispenser milk. So, >> it tastes better. It's fresher. It doesn't stay in the cartons. >> So, you actually have the dispenser and
then we'll have a separate one. Kids can go up and get extra milk. >> Talking about >> Yeah. >> extra glass of milk day or they have a separate thing they can get more. So, >> yeah. So that the other other schools that Ellier has, they do it and they have a
lot less waste and garbage. >> I have all the cartons >> and the glasses that they have are washable. >> So we'll have glasses. >> That would be a little bit more dishes for us to do, but that's not a big deal. Um >> saves us money or gives kids healthier
choices. I mean I mean it's not saving us money, but I get what you're doing. >> I'm trying to get healthier choices and better tastes for the kids. That's the whole goal. I like it. >> And you're going to find kids that love milk now. Find kids that could care less. So I think if you can do a fresher option, how cool it be? >> Very cool.
>> Any questions? Anything that you're wondering about? Anything mixins with the milk? A little bit of chocolate. >> We have chocolate milk. >> We have chocolate, but we mixing stuff in. They're very conservative. >> How are you going to work that for the kids that >> you're going to have to have the straws
for this? It milk a dispenser. Isn't going to come out chocolate? >> Yeah. Yeah, they have chocolate ones. >> Oh, you're gonna have a premixed challenge. >> Okay. >> I was going to make a joke about a chocolate. >> I thought it came from where it was
going. >> Thanks, Chris. >> Thank you. >> I actually didn't think they'd put that bring it out of the dispenser. I thought you'd get that from the cartons. >> Full of sugar, right? >> Why are you getting it? It's >> yummy
protein. proteins in the white milk cube. >> Yes. >> So, personnel meeting, we met on the 29th. >> Uh, first we talked about this food service contract. Um, we are going out
to bid in February because we do that I think it's every two years and it's summer. >> So, we assume you will be bidding again. Great. Uh, then we discuss schedule C contracts. uh negotiations and comparisons.
That's on a whole different paper right here. I believe you all did you all get a copy of this? >> Um we are going up in some areas. Some areas we were doing fine. So we're trying to stay
competitive. >> Yeah, that's >> with everybody else. Yeah, I've not Yeah, I haven't shared that with the whole board yet because I haven't met with the teachers yet. But >> okay, but that's >> we're in the process of negotiating comparable. Yeah. >> Um possible additions and proposals
get added every two years and then Mike gave us his recommendations for that. Uh then we discussed the school calendar options for school year 2027 2028. We received three options. It looks like the teachers have now voted it down to
one option. Correct. >> Yes. And that'll be under >> that's on tonight's >> approving >> approving. Yep. >> Yep. >> thing. Um we discussed district employee contract negotiations and gave our
recommendations for that. Exona tech support contract. Um, we got a quote from them and all both agreed, I believe, that it was a great offer and take the quote they
gave. >> Yeah, it was a 2% a little over 2% increase for >> the next four years. >> Next four years. So, it starts next year. So, very very minimal, >> very minimal increase. >> The last one was 4%, wasn't it? >> I don't remember. That was four years
ago. So, >> I know. But I'm just thinking that it is a better deal. >> I don't remember. I'd have to I don't remember what external was. >> Yeah, I don't remember for external either. >> Yeah, >> if there was. So, but it was a really good reasonable offer for >> very good >> 2% increase for the next four years. It doesn't go up for four years. So,
>> yeah. >> So, I can make a motion. >> We have to do that. >> We have to. >> Yes. I can make a motion to accept and approve the Exona contract. Okay. I'll second. >> Any questions or comments?
All those in favor? >> I >> opposed. Motion passes. Um see then we did a staffing update um for high school and high school registration
and went through elementary numbers and whether we will have to reduce sections or not and >> it's kind of still up in the air. >> Yeah, just kind of an FYI where we're at
today. We'll know more in March after >> so >> and other than that >> I don't think we did anything else. >> No following along. >> All right. Then the only other thing I
would say uh we have on the agenda is an update on the process for the superintendent search. I have been in contact with Lee. He um has given me list of the final questions. He will be releasing them
to you guys soon and then um they have met to narrow it down to six for them on their recommendations and then we'll get together at what is it? >> February >> 18th when do they send those their recommendations? >> They'll do it the night of the 18th.
>> They so you should go through and look for through yours. >> No, you each of you should and then they'll >> we'll discuss >> kind of discuss it from there. So >> Gotcha. I I thought for some reason I thought I sent it. >> Okay. Thank you for the clarification.
>> So, and I believe other than that we're that was it. >> The only other thing I'll add to that is the 25th and 26th are the nights you're going to interview. >> Yes. >> And um we'll discuss we have some meals and stuff lined up for you guys. >> Okay.
>> We'll have some questions at the end. I think for Becky for gluten-free and stuff, but other than that, we have meals set up and then you got the two dates reserved on your calendar. Yes. The only thing we don't have is uh how we were doing the contract so that we had that done. >> So we were ready.
>> So we were ready with the contract. >> We need a time to set up. I think >> I thought we were doing meeting about that on the 18th. >> 18th. >> See that's what I thought too. But none of them got an invite to the 18th. >> Not to >> I don't think we're doing it during the time with Lee.
>> I haven't gotten a calendar invite. That was just the date that we discussed. I wasn't doing it before that meeting. >> Or maybe we were doing it right after that meeting. I think >> maybe is it after? >> That'd be fine. >> Oh, after is fine. You just couldn't come >> before. >> I couldn't come before if we haven't
made a decision. >> I thought we were doing I thought we were doing it right after. Great. >> That way if we had questions during the work session, >> but that's going off memory. >> You could reach out to Lee, I guess, Sarah, and ask. But for I thought it was
>> I thought it was that day also, but I thought it was before. >> No, I thought I thought it was after. >> I think I Yeah, maybe I I don't know. Maybe want to clarify. >> In my opinion, I thought it was just a personnel committee that >> Yeah, because that's >> that's right. I think it's just the personnel committee that's going to do
it. Correct. >> Reach out to lead. Let's get >> You were doing that after, I think. Maybe. >> Please. >> Yeah, I will do that. >> Yep. >> All right, that's it for personnel. Let's move on to curriculum.
>> Uh so we did just meet um to go over the um the curriculum and I'm actually going to turn over some of the agenda items to Ryan um before we get into the school. >> Uh so you have a copy of a summary from
the meeting and then I did give you a copy of the staple packages the presentation so you have the as well. Um just some of the things that we covered. Uh we talked about the remaining staff development days or day. Um the calendar
piece will be next on the agenda. Um and then we talked uh I would say for quite a while on the fast bridge uh winter results that >> you don't know that you need that one. It
was their second >> just in case that we changed it. Oh, you didn't >> Well, he's passing out. It's not that extra. >> Um, so the summary piece is just a shortened version of the the staple
packet. So, um, as I mentioned, staff development days, we talked a little bit about that. remaining things for the school year. The calendar will be the next on the agenda for >> one thing I just want to go back to on the staff development. One thing we touched quite a bit on is that raptor
alert training dur um during that training they'll all the staff on the new system will that also is part of the piece of the reunification >> process how that can work. So >> yep um and I did talk with staff a little bit about today giving a preview
to that just I know that we talked about even the community as well. Also, we're working on communications to start going out. That is coming. Uh, Raptor will be in later this month. Uh, finishing up setup pieces around the building. Um, the third one on there is the
Fastbridge uh winter data. We look through that. Um, in terms of kind of looking at trend, you know, overall for reading, we are seeing a an increase from where our students were last year, but in terms of this year fall to winter, we see it kind of flat. and we
have some grade levels where we're seeing really nice progress and others that we have some concerns that we're digging into. Uh in terms of math, um again looking at that trend, the trend from last year to
this year, we're seeing overall the entire district up. Um but um looking at a positive trend of about 3% from the fall to the winter right now as a district as a whole. We talked a little bit about high school
registration. Uh the guide or just the timeline and that process um in this next month we will go through high school registration. So we'll have numbers in terms of requests from students and we'll start to look at that in terms of staffing for classes and
courses. Um and then in terms of pilot and update and the pilot uh our elementary teachers the arts and letters piece um we have we're halfway through and so we're looking at work samplings right now from that pilot and then we have another one
we're comparing to which is called converge. >> How well do we like arts letters because I've looked at the books and not a fan >> in terms of a long discussion. We did have quite a bit of a discussion around it in terms of the process around
teaching. It really uh shows a lot of merit in terms of how we should be teaching the literacy block. Uh in terms of some of the books, certainly some feedback from from that. Um the work sampling piece is the next piece that
we're looking at. The emerge curriculum is another one we're comparing to in terms of what that looks like. So >> it just the stories were it wouldn't made my kids want to be like oh my gosh I can't wait till we get to the next page
like >> but were they learning to read with >> my kids were excessive >> and that's the question that we had asked about this pilot part to your point is that >> are they gaining ground because there is
areas within the grade range that we need to make sure we're gaining ground because >> we're not where we need >> Well, if we're flat though, then we're not gaining. If we >> maintaining, >> we're just maintaining. We're not gaining. >> Absolutely. >> We need to do better.
>> Yeah. >> I'll move on. Maybe it's that curriculum. >> Okay. >> Not everybody's teaching that curriculum. So, um All right. The other one is the math pilot. That was grades five through eight. Uh inter uh that is through amplify. Um with that not seeing
huge gains in terms of the alignment with like our fifth grade and that part they there has been some positives in terms of some of the application pieces that are in there but overall has not been a what I would say a great pilot.
So, we have been working with a guy, his name is Chris from the state of Minnesota and resource and we'll continue to look at some other resources with that one. Um, number six on there is uh we're going to we've been talking about a
three-year-old program for quite a while, kind of expanding our early childhood options, um looking at three-year-olds and that um we've got some numbers together. We've surveyed families and so we're looking over the next month to come with a proposal um to do a three-year-old option.
>> Is there space for >> families? Uh it would be some moving around a little bit. Um but we think kind of utilizing another smaller space with the specialized space that we're using. Okay. >> A three-year-old program is >> more of kind of that you 10 to 13 kids
that are in that section. So a little bit smaller. Um but we do think that it's doable. So >> during our curriculum meeting, we did start running out of time when it came to this topic. And so they've asked that we could re go back to it so that we can
have much better information at least back on the agenda because it it feels >> I feel like that's a high demand and 13 spots, >> right? >> Currently the kind of the thought
process on it is to run it similar to school readiness. So there'd be two sections of it, a Monday, Wednesday, and a Tuesday Thursday. So it kind of mirrored that same view. So there'd be 26 kids. >> Yeah. >> Um the yearbook, uh we have a elementary
yearbook, we have the high school or the all school yearbook, and kind of looking at just surveyed families. We surveyed families in the winter. That survey is still going, but we just kind of looked at some of the data where um we were at with that. looking to
do do we want to continue with having all the elementary pictures and stuff in the high school? If we reduce the pages, would that have more kids take advantage of it and purchase it? Um, and so we sent out again today. >> What was the answer on the original one?
>> Um, so there were 89 responses so far. Um, I would say about 75% were more to the we just buy the high school when we're at the high school. you don't buy it at necessarily at the elementary level. If there was an elementary option, you would buy that. Um, but that
they want the elementary in the big book. >> It was it was like 13%. So, >> yeah, some of those little kids look up to the older kids as role models. I was surprised that they wouldn't want >> it comes to cost. And it's just looking
at I would say more like >> they're they're starting to get pretty crazy in terms of the cost. >> Well, and there's more than they treat. >> So, it's still by almost $7. >> Oh, they went up a lot then because I think last year it was 55. >> Yeah, I think it
>> when I bought Jack. >> So, would they save a lot just to have an elementary? >> Well, the elementary one's like 14 or 15. >> Yeah, the elementary one is much smaller, but >> paper. >> Yeah, >> it's not hard cover. No, it's a paper copy. Yeah, >> it's a little It's like a magazine
colored cover. >> And the survey the survey is still open, but >> as a print on this the question, if we could continue to offer separate um yearbooks, which would you most likely purchase? 36% said only the elementary when my children are in elementary.
About 49.4% said only the middle school high school year was when my children are in middle school. um and 13% said they would um put you for >> we'll collect some more. We sent out today kind of get more of that and then
we're also working with Jopson to figure out what kind of price would that be. >> Yeah. The high school one would be less than 70 >> because you have less pages. >> Exactly. To see if there is a significant upgrade.
>> And then the last thing we talked about was the DT agenda for the spring. just went through some agenda items more to add to that as well as we >> Yeah. >> very nice. Then uh anything else for Ryan?
>> Thank you. >> Thank you. >> Um and in your board book packet um we do have an action item and that is um adopting the 2720 school calendar. >> You don't want to talk about it first. No, you're not.
>> I'll make a motion to pass the >> the calendar. >> Then we want to talk >> then we talk about it, right? >> Yes. Then we talk. >> Okay. >> After I get >> I'll make that motion. I wait for a second. I'll second it. >> Thank you. >> Now, what would you like to say?
>> No. I just want to uh point out that the calendar that is being presented the school year in 2027 would start before Labor Day. Um just so you are aware and the reason would be is because Labor Day
is later in the September 6th and it is now an option where historically they have another >> and teachers picked this one. This is the one that >> the teachers wanted. >> It was >> Yeah, the teachers overwhelmingly picked this option. >> It was option number three.
>> It I mean it's only I mean Labor Day is very late when I looked at the calendar and it it was a calendar choice that gave a nice >> little break every month >> and then everybody was still out by Memorial Day. >> I say and it gets about almost a week well we start a week early but we're
also out a week early it looks like. >> So compared to the other ones. >> Yep. So, >> and there's little breaks all like there's like a little break >> in spring. >> Yeah, >> there was another option there that was like >> like no days off. So, that looks like a good time.
>> Days off are definitely spread more evenly >> in this um >> any other questions or comments on the calendar? >> All those in favor? >> I opposed. Motion passes.
>> Anything else from curriculum? That is all for today. >> All right. Thank you. Policy. We did not meet. >> We will need to meet in March. I have some policies to update. I think I'll let you know. >> Okay. >> We'll set that meeting in March. But I
got some work to do. I just saw the email that came through with about a thousand policies. >> Please don't say the word thousand. It's too much. Well, there's like 990 of them that you could just do without having board, you know, but then there's like >> that reminds me of the very first year I
was on the board and they literally gave me a stack that's all >> and I was like >> thank you. >> All right. Nothing else from policy then. >> Correct. >> Activities. >> We did not meet Madam Chair. >> We will need to meet once again right
away after middle got it away in March too. all dates in March 3rd. >> Okay. >> Uh facilities, >> do you want me to do the action first and then have >> I would say talk
>> I would say I don't know if Dave needs to talk. I mean he sure want to but just make >> so facilities we met. I would like to make a motion on approving Noran as a construction manager advisor for the fitness center.
>> Second. >> So, >> how did we choose them? How did we land on Noran? >> So, we currently have Wol Norson we've worked with with the CTC center and things went very smoothly. We had who else was in the past?
>> Uh, well, Noran has always been in our suits for >> who was the uh who replaced which nor has always been our builder and or our CMA >> to supervise and over book the job. >> Okay. >> The goal has always been to stay low
obviously they have to be is to be from local also. >> I suppose Dave you can speak to that too. The nice thing is is they're looking would do like one package. Here's your package. Norison is going to go out for multiple bids and have
multiple package options of how we can move forward versus just like one that bold would pick. So the nice thing is is that Norson and W will work together. There is things that both of them do, but for the price that Norson is offering to do the job, we would like to
move forward and have them pretty much supervise the job, get the job done, >> all the bids, that kind of thing. It did come back at a 4% service fee and it it's around $107,000 for that which we would pull out of the unreserved fund.
>> So >> you're looking at a you know a couple things. You're you know you're basically doing a $3 million project. So for $100,000 you're can here's the sum of things. It's the most economical. Um you get to select your build partner rather
than hire the cheapest bidder. The cheap bidder gets there by assembling the cheapest cart of characters. Um, it's not always a good recipe for the best quality or a schedule. You be able to keep on track and getting, you know, when you have a CMA, they they get the
people lined up to get there and get the project done. Um, to start with the project, they start with pre-construction services. They do reviews, they help with the budget, they help build the interest with the right subs and suppliers and accurate scheduling. So, you're going to probably
get better bids and you're probably going to get a better You're going to get better contractors who bid it. >> It's going to be more efficient. >> More efficient >> for that service. It's $100,000. >> Correct. >> Yep. >> Okay. >> Above and beyond the 2.7 million that we budgeted. It's not part of
>> But it's coming out of the unreserved. It's not coming out of like our normal >> No. Correct. >> Okay. >> Yep. >> I know Dave, you're welcome to add anything that I missed there or >> No, I think you covered it well. You got any any questions? trying to answer that. >> What I got out of the meeting is that they'll keep things on track. We already
talked about purchasing steel, getting things in line >> to get things rolling before things get to be more expensive as the do job gets started and drags on or hopefully gets moving that we kind of have things in play. So, we'll Northtown will work
together. And I think the nice part is is Northtown's local. will likely be on a daily basis once things hit the ground versus somebody that is from the cities that is not supervised. >> Dave would be part of it and then Adam uh >> Elm Adam who also was the building
manager for our our project when we did the auditorium. He was here on site every day and >> did a great job there. So very happy with Dave and Adam and our past. If W is not doing this part of the job, doesn't
their bid go down a little bit or they're getting paid the same whether they do this or not? >> Correct. They get paid the same. They're not doing it. It maybe you can touch on how does that affect them? >> Well, the architecture wouldn't be doing
anything with the actual construction other than architectural duties during construction >> and answering their questions. So we'll answer questions from the suits the sub >> the builder comes out and they're not here every day with the builder >> and if there's something questioning
that the architect in they're going to call but those were if we weren't hiring nor those are all things W would have to take care of and they're going to do it >> not on a daily basis not not on a daily basis like CMA would be here Adam would be here every day correct
>> right or W would be >> yeah I I agree I'm just wondering why if we'll if it's in their contract to do it, why their bid wouldn't go down. I'd rather have one than the other. But I >> I could ask, but I think they run a flat
rate, don't they? >> Yeah. Typically, >> architects run a flat rate. >> I think we got a percentage on the construction build from W and it was 7.5%. And it was on the construction the building contract from the beginning is what I got. >> Right. Y >> and but that was in this the 2.7
>> correct >> that's their fees are covered covered in there. So >> they get paid on the project the 2.7. So >> um okay so >> any other questions or comments on
>> you? So on that so that kind of we talked about Noran they came we did meet with >> W >> just want to finish the vote if we >> there's no other questions or comments on that side I didn't know if you had other things to talk about with >> yes I have more but not on that
>> okay specifically >> all those in favor >> opposed motion passes >> okay >> now >> now we're good now you can do >> as much as you want to do >> so was there as Well, February we were talking about submitting to the state.
When we met January 20th, it was not submitted yet. So, >> it has been submitted it to the state. >> Okay. >> For project for review and comment. >> Okay. It wasn't there at the point, but now it has been done >> that Sarah came and signed it. >> Okay. >> The review and comment. >> Okay. Perfect.
>> I got some. >> Okay. Today, maybe. But um in your >> audits commission >> so everybody's got their plans in regards to it's the 2.7 is the
preliminary pro project. Um so we went through that um get the so what happens is it'll go to the state to get approved then we will start to have meetings about how it's going to be. We haven't had work session meetings on like
>> layout >> layouts exact plans. Those kind of meetings will come once we start to once we get it to move forward. >> Have you changed things on this? >> No, I have not. >> Was there always two vestibles? >> Yes. >> Yes. >> One for the school side, one for the
exterior outside. >> One for the kids to come in from the school to the wait room from the >> from the So people from the outside should just get in. Oh, I forgot to ask. Why did we This is semi- new. What? What? Why is there a
little jaunt here now? >> Window was always >> the window. >> Keep that one window in that classroom. Otherwise, you lose that light for that one classroom. >> Okay. >> Yep. And that would still all be turf in
there. window, >> but but nothing has changed in regards to the choir room timelines. The nice thing is is I think in the packet that you that you guys all have on the end is the draft of the timeline and it's old
sounded pretty on point that that draft was going to stick with it. So, in regards to the fitness room, we're hoping that in early of 27 things are buttoned up and done. And then the interior
for like the wait room, that kind of thing will be done hopefully before school starts at 27. >> The remodel happens in the summer of the two rooms so it doesn't disrupt school.
summer 20 >> inside the 27 >> inside the 27. >> So that would be >> choice on this yet. >> We haven't gotten that part. >> I haven't had a work session meeting for that. So in regards to property taxes,
those fees did not move. So the that part is the same. Anybody have questions on that? Because then I was going to jump to the 10-year plan. So more to come. We'll get things approved, start to have work sessions on how it actually looks, have Noran to
help us along the way locally. So, that'll be perfect. And then we had some just typical maintenance things. We went over the 10-year plan. Um, we're working on lighting. We're working on door frames, the usual
floors. We had a boiler replacement that was very expensive. And then we had some roofing top units that are on hold because we had some other because the boiler came up for 200,000 >> and then my question was for you Missy
is that starting on this facility improvement we had the 100,000 but as of 2028 it stopped and then back in 29 it went back down to 35,000 versus >> 100,000 all the way through >> 100,000 all the way through.
>> I'd have to look at it. That's something I was going to ask you about cuz that continued to fluctuate because I think we were going to cuz that changed right from the state that you could increase. So the goal is to have $100,000 for roof systems going all the way through.
>> Yeah. There's an extra $100,000 that we could take for the roofs and it and on the on Robert's 10-year plan, it only goes through 2028 and then it switches to 35,000. So I didn't know what I forgot why to ask you what that
>> why did it >> for two years then it's 55. >> Yeah. So I don't know why that was unless it was just a mistake or what >> but it sounds like those things need to stay up there so we can stay up on the maintenance of the >> and I don't know if there was a certain amount that you could stand or not. I
don't know. But and keep in mind that is an extra LTFM that they gave you permission to do. Now >> you can you have the LTFM but you also have the roof LTFM you could take just to set aside for roofs which we >> took that time. I think that's a great
idea. So we don't have to bond again for it or do another referendum where like we did a few years ago. >> There's LTFM for other things like boilers, lights >> and they didn't change that dollar amount. They just added >> they added the ability because the larger schools had the ability to do
that and and we lo we lobbyed well why did just the 30 largest schools be able we have roofs too. So that legislative session created that to well now all schools can lease levy that roof piece and it's a number formula based off of the age of
your buildings and and I don't know why it went from 100 to 35 in one year. >> I don't know but that's what it is but >> yeah I don't think I firmed up on that either. So in regard we the last thing that we talked about was just um the health fitness center rules and
etiquette. Um, none of this is set in stone. There's options in the board book. It was just a good start. Um, I'd say as things go on, we can have sessions about that and what works better and pricing. And >> I just wanted to put something >> for you guys that I know Sarah had
talked to me several times about the community being able to use it. >> So, I started I pulled some things from other schools that have a familiar fitness center that the community uses and I just put some things together as a rough draft. So you had something
>> to go with next year. So it wasn't >> Oh, we were going to do that. >> We have nothing. >> So we had So there's just some some things that I met with John and John and I talked through through some things and I stole it from some other schools. So don't pat me too hard on the back, >> but I changed some things that I thought
fit for us a little bit. And you know, there's some costs in there for FOBs for families and how much you charge a family and who can use it 12 and under versus whatever. So, it's just a rough draft and so it's there. So, moving forward when if somebody comes to you as a community member and says, "Oh, you're
building that for $35 a year." Yep. But this is what you can get along with that as part of your membership with your family for something. So, there's some rough drafts. It's just something to start with. >> And when are you going to work? When you say that's a rough draft, that's just going to be something
>> next year sometime. as we continue to do the construction build, then it gets ready to open. I mean, >> I would say when it opens, you'd have it all in place. >> Just being mindful that this is a community. >> Yeah, 100%. >> So, we'll have to discuss like
what works for everybody on that. >> I The rules part was probably the nicest part, like the ages and the rules and those kind of things. So, we'll firm up on times and that kind of thing, too. But that was pretty much it for facilities.
>> Does anybody have any questions for facilities? >> All right. >> Sorry, I had one question. Are the plans the building plans set in stone? >> No. >> No, we haven't met on any of that yet. >> So, we just have to get the state to approve it first and then we're going to have
>> a rough draft that you send to the state for approval and then they'll meet with different groups. They'll meet with these people. They'll meet with weight coaches. They'll meet with coaches. Probably have a kid group. >> There's only so much you can do, right? I mean,
>> right. We have a budget. We have to stay within our budget. We're approved for that. But yeah, >> there'll be different things like colors. They pick out colors and >> TVs and TVs and how many of you know some FFN things and such, but >> yeah. >> There's not a whole lot you can do with
it. I mean, >> just what's going to be stuck in it. The hard the hardware is what it's going to be. But >> yeah. >> No. So So the structure >> there's no changing the structure at this point, >> right? >> Correct. >> Right. The structures >> how it hits the school.
>> What I see here is what's >> correct. >> There's no changing that at this point. >> Right. >> What walls because that's what gets approved from the state is >> right. Because you sent it to the state and now Okay. >> Yep. Yep. >> Getting rid of the little >> Oh, the jog.
>> Yeah. Yeah, I don't like the jog, but it's okay >> with the window. >> Mhm. >> Your teacher would appreciate the jog. >> That person, >> I'll send you a podcast on natural light. I'm not going to take >> appreciate it. But >> I don't know if there was
>> um but that's also to take that jog out. You're talking another >> couple hundred thousand. >> Curious though. Well, we could have a discussion about that because when I was on the facilities committee, we didn't have that jog in there and your price didn't change.
>> You went bigger. You're bigger now than it was. Our first time was 2.4 million. You got bigger. You didn't have the other window. >> We added a window in the other room on the one wall. So, it's gotten bigger. >> So, you're right. You didn't have the jog in, but you got bigger. You added
the jog to get more space. >> That jog wasn't there. I see what you're saying that the jog pushed it out farther. >> You got more space in there to create that jog. >> And we're keeping the window. >> Yeah. Yeah. >> So, it it you're right. It did change
from the first time, but it went from 2.4 to 2.7 because you made it bigger. >> Okay. >> And then that's what created the jaw. You got more space, which is what you guys wanted. >> Okay. >> You wanted to make it bigger. >> Yeah. >> So, we got the jaw. >> You got the jaw to make it bigger. >> We have a window
>> and a teacher has a window. But if you wanted to take away the window, right, and make that job go away, now you're talking >> I was just you couldn't do any more money because the LTFM the lease levy wouldn't >> we can't change our budget. That's what
I was curious if the job used up. >> I wanted a roof, but I I know I'm not getting >> any other questions for facilities >> or for budget. >> No, that was facilities. I was trying to move on to budget. All right, let's go to budget. I'm done. >> Budget we did not need.
>> But you have a business manager report of Missy. >> Just a short one. Yeah, short one. >> Very deep >> for Brian's sake. >> Yes. The second budget revision is underway for this current year school year. Um that will be presented at our
February budget committee which I believe we are studying that tonight. Um and then that'll be reported at the March school board meeting. And we're also working with we've got the tenative projection model from Randy, but I'm
waiting to get the most updated information from our second budget revision to put in there. So that way we have the most up-to-date information for our projection model to get that presented. And then we'll begin on our 2027 official budget. So that'll be very
in a very preliminary stage from March until May. And then that'll be approved in June. um current budget so far we're just over halfway through the fiscal year and we're at 48% of our spent expenses. >> So awesome. >> Yes.
>> Does anybody have any questions? >> All right. >> Thank you. >> We have to approve a resolution for Freshwater LTFM and that was in our >> Yeah. in your packet. Um, this will it's a it's a lease levy or a long-term
facility levy for Freshwater, but we don't get charged anything on it. But since we're part of that co-op, we did it last year. It's not going to affect our tax base. But since we're part of the co-op, we still have to sign it and then prove that the co-op can do it. Doesn't affect our taxes. We don't get
charged anything. It's a zero, which you you looked on that, you saw that. Yeah. >> So, it's same thing we did last year. It's just they're going to take their member districts and they get some money from the long-term facilities. >> Okay. >> So, I'll make a motion. I'll make a motion to approve that resolution for
Freshwater LTFM. Is there a second? >> I'll second. >> Any more questions, comments, concerns? All those in favor? >> I opposed. Motion passes. >> And Sarah, when you get done tonight, we'll have that. I need you to sign
that. Okay. So, in case I forget. Yeah. >> Okay. And then the act item number three, budget committee. If you could stick around after, look at a meeting the 16th to the 20th of this month. >> Okay. >> Anything else from budget? No, that's it.
>> Awesome. Thank you. All right. Moving on to other the 2020 strategic plan document updated. I hope it's updated at this point. Six years out. >> So I went through it again and you're going to take one, pass it down. um
went through with the admin team and just double checked to make sure what things we put check marks by things we felt we accomplished. Uh plus pluses by things that are ongoing and minuses by things that we didn't feel we accomplished. So we felt we pretty much accomplished almost everything on the
list. Not that it's completely done, but it's ongoing. and then um >> so the reason I shared this with you because it's this is up >> right >> so um the next item brings us up to discussion on teamworks I've I've sent I
gave you a handout for teamworks I reached out to several school districts and asked them to give me some feedback on people that you've used for district strategic planning and overwhelmingly a lot of them used MSBA BA. Some use Teamworks, some used a couple others. Uh
had lots of good feedback from the people who use Teamworks. The issue with MSBA is it's not done in person. It's all virtual. Um this one's a little bit more money. >> Uh but they'll it's a one to threeyear um accomplishment that they set it up to
go. They don't like going as long as five years because it changes so much. So this is a three-year document. Um, it'll be about I think the cost was a little over just a little over 30,000, but we can pay for that out of our strategic plan or I'm sorry, out of our
staff development. So, it wouldn't be an extra cost to the our budget. We would budget it out of our out of our out of our set aside for staff development, which we would have staff in on it and meetings in on it. So, I've uh my
recommendation from from the board is that they can come and speak to you, but Ryan and I met with them. Um and uh some of the things that highlights from that uh they supply all the tools for implementation. Um they assess the reality. We work with a vision. They map
our plan. Uh they have strategic planning teams of 15 to 20 people. The board develops a three-year governance plan. So, they'll meet with you as a board separate as well. Uh they also then set up for f focus groups. Um they're all in person. Um
Minowaska, Sock Rapids, Pine River, and I can't remember who else all came back and told me that they felt they did a great job. >> So they all hired the team. >> And how many times do you meet with them if you're 30,000? You know, what do you >> Is it a one day kind of?
>> No, it's several several It's several different focus groups. They'll come up different times. They may meet with you only twice as a board. >> Y >> because they'll do one board with you and then they'll do one with teachers. They'll do one with different group a community group and then they bring you all together and then so I'm not do you
remember how many times you said >> it's in the outline topic. It's a number of times the focus groups could change depending on the number of groups that you want. Um, but it was quite a few minutes
>> and I remember like a a long Saturday sitting here. >> That wasn't strategic plan. That wasn't Bruce. >> No, that was the superintendent search. >> Oh, >> something here all day. >> A long time >> when you hired me. >> Yeah.
>> Yeah. We had Bruce Miles who did our last two and he has since retired. He still does it some, but I felt like >> a fresh fresh. >> Yeah, I think he just kind of regurgitates the he just regurgitates it on you after the second time for the first time even. So, I think bringing
somebody else in and I like the three-year plan for you um because five years gets a little long and it changes so quickly, especially technology and such. >> Do you have any idea price-wise this is? >> Yeah. 30 roughly 30,000. Well, MSBA was only I think
>> 14. I say it was 14 or 15 was kind of the base price, >> but then they only >> You and I went to this class. >> We went to this one with MSBA. >> I thought it was Becky, but I knew I was a >> and I think that was a rough number
with them to get a quote, >> but they don't do anything in person. Everything is virtual. >> Yes. >> And several schools didn't like that. They said it was very >> impersonal. >> Yeah. So, my recommendation would be to hire them and set it up for next year so they can get it on their calendar to
work with you guys with the new superintendent and and such. >> Would somebody like to make a motion for that? >> I'll make a motion. >> I'm confused what this is. >> Strategic plan. >> Let's do our motions and then second. >> Okay. Now, we ask all those questions.
>> So, I guess my question is with the motion. I'm seeing that the estimates and there's a range from 26 to 42 >> depending on what level you take. We would take the highest level which would be the 30ome,000. >> The highest level and what I'm looking at is 42,700. >> Um
the comprehension >> and so that's why I'm asking what the motion is if it's for >> the comprehension,000 or for the 42,000 >> comprehension 32,000. So that's the middle one. No, that's not >> Thank you for clarifying that, sir.
>> And what do we gain from spending this money? >> You get direction of how to operate as a board and where do you want to go with different things? >> How do we make good for people looking at our district >> and >> so the handout that I gave to you there Sarah or Bridget that gave us the last
five years that we tried to follow that as a board as to what we wanted. our goals. >> It's our road map. >> Gives us what direction do we want? Like like we built the middle school, separate middle school. >> Uh it was on there when we did the auditorium. Those were things that we used to kind of guide us in decision
making. >> We've had one of them since before I came on board. >> Okay. >> So it's Okay. So this isn't something new. It's something that we do every few years. And this is a nice tool to hand to people that come to our district or that say, "What are you guys doing?"
Okay. >> Give you guys the direction we're doing a good job. >> What are we name? >> What do you want as a community, >> right? >> Yeah. >> What are you doing on your >> I'm just making sure that it's the 32
and I'm I think it's a very good thing to do and I think it's very necessary for our school board to do it. >> Any other questions, comments, or concerns? >> All those in favor? I >> opposed. Motion passes.
>> Superintendent report. >> Um, couple things. Uh, I already talked about reminder of the meeting. February 18th, Bridget, you're on >> I'm traveling, so pull over. >> Right. So, I'll send you that. I'll make sure I send you the link before that.
>> Um, >> we have meals planned. Remember Bridge or Becky? That's going to be >> February newsletter went out last week, so you should have gotten that. We're still trying to push GMC link out to families that don't live in the district, which would help us save some
dollars on that. And it's a link that they could bring it up on their phone versus printing them and mailing them and then sending them out. It would save us a lot of money. So, we're trying to get that versus having the paper copy. Everybody that lives in the district would get the booklet, but eventually
we'd hope to have everybody, if you live out of the district, you would just get it on a link unless you requested maybe to have one mailed to you. So, we'll see how it goes. I'm just trying to reduce some of the cost. Um, speaking of which, the next newsletter, Sarah, with a
cover, I'd like to put your uh all school >> reunion on the cover. So, if it's something that you want to change on that versus the ad that you have in there, just let me know. We have a whole media person that's creating stuff. >> So we just we'll put that on the cover
for the next one this in the May. >> Um tickets on sale for well daddy daughter dance. We had over 350 of them here parents this last week. So that's about 100 more than we had last year. >> 350 couples. >> 350.
So role model. >> No I think that's 350. So that's 700. >> Oh wow. I've seen a lot of pictures of a lot of >> I think it's 700. They actually did in the gym versus just some of the commentary >> and the PTO took that over. We gave that
to PTO and now that we have a really organized and functioning good PTO. It's a good it's a good thing for them to do. >> I heard it. Very good. >> Yeah. So, they took it over for us. Uh tickets on sale February 10th for Spotlight on Sound for kindergarten, first grade, and second grade concerts.
um finished snow days week last week. So, we had lots of activities. Uh and then the last thing I have is this Friday is a student day on the calendar. That's a snow makeup day. So, that's all I got.
>> Anything else from any board members? Any questions or comments for Mike? Then I would entertain a motion to adjourn. Although Brian will be disappointed. I'll >> make that. >> I'll take it. >> All those in favor? I Who's on budget?
>> Well, I should yell at Sarah, >> you're on budget, right?