of the United States of America and to the repblic for which it stands one nation under God indivisible with liy and Justice please turn your cell phones on silent I forgot I didn't forget my computer my computer's here apparently
it doesn't want to run today so I don't have attachments I'm missing anything somebody call me um are there any additions or deletions to the menu there is under Personnel
[Music] under um approve the Elementary music teacher jent Danielle Jar's step four for vs 46671 and that is an action item any other additions or dele
it all right then I would entertain a motion to accept the agenda without addition I'll second any questions or comments all those in favor
oppose is comments just me I think I'm chrisy forell think I know pretty much everybody Eric left me on my lonesome and Del L driving the bus for the football team for a football Camp so he's gone until tomorrow so I have my
few notes on my posted here but uh I know we're on the agenda for our bus contract and just want to say thank you for the people that we did see and chatted with a little bit at some of the meetings so it was a on our end a very enjoyable experience I know it's always
kind of stressful going into it and we did ask for an increase um just to kind of be comparable with other people a lot of that does go towards our staff you know to keep our drivers we really proud of being able to keep everybody and build the routes not cancelling routes
or combining routes or canceling field trips extra extracurriculars and I'm proud of our clean Fleet and being efficient and that too so um that was kind of all I had so um thank you thank you consider the consent agenda we have
the monthly minutes from the previous monthly board meeting monthly cash flow including Investments the monthly bills paid the monthly bills paid in the activities accounts donations and since I don't have my attachment somebody else thank you
dear Pillager booster club for $ 3,984 uh Curtis Olsen auxiliary post 9073 $100 for baseball and Pillager auto sales for $50 baxer insurance for $500 Cowboys $60 in gift
cards and Zoras $100 in gift cards and this these are from those different businesses and the Heather so they're going to thank them so thank you to all of them and then also include is the Personnel summary sheet can somebody
make a motion to accept the consent agenda as presented I'll make that motion any questions or comments I'll just make the comment at this point every position's full so we filled everything which is good we had a couple tough ones to fill so we're excited
about that I wasn't sure they all would end it that way that's that's great Perfect all right moving on to special board reports with possible action we're going to start with the Personnel summary sheets the Personnel committee which was
me we met on June 4th first we had a discussion about the bus RFQ so that's down farther in that thing and then we also talked about Lane changes for staff and the breakdown of
costs with the current and the three-year comparison uh we did a superintendent evaluation which I have the review for it oh well right here which is Brian and
I met on May 15th and went over the surveys and Mike's job performance we then met with Mike on June 4th overall we gave Mike a positive review with high praise for his money management skills we also discussed the need for some workplace morale boosters and what the board and Mike can do to improve in this
area many other things were discussed but those were the highlights and the three of us came away with ideas for the future and like I said it was overall a very positive for actually put my actually
job all right then we looks like we need a motion to approve the Elementary music teacher I'll make that motion second any questions comments or concerns where' she come from uh marath the Christian
Academy in the city Grove Daniel jars is your name Daniel jars oh jars she related to any of the here I don't think so I don't know that her husband did graduate her husband is
a Pillager gr yes okay so yes I no not at all but I don't know if she I don't know if related to I think they me I don't the other jar teachers here I
don't any other questions or comments all those in favor I opposed passes already did the superintendent evaluation and now the bus contract I would make a motion to approve the bus
contract second any questions comments or concerns mik you want to just I think appreciate all the work that everybody did and uh obviously um there's a lot of thought put into it on both ends and uh you know it's an
increase that we talked about but um we've always had a great relationship and they've done a great job for us and um yeah I just we worked out the contract some the four-year agreement for the fouryear quotes so that's good
for us to have that and and on the table so we have some knowledge on that so I thought it I thought it went very well there was give and take on both sides and I thought for worked very well with us and we are in line with other school districts coming out of it we're in line
with other school district at this point we're we're the first ones to go to bid so we'll have to look and see where we're at after four years it's hard to say because other ones will be bidding in the next year or two so we'll have to do that comparison I guess in
four years why why would we compare ourselves under that I mean what's we need we need a busting company so why could we just like be like this is what our district needs this is what our district is good for this is what foreign shells need this is what's good for for
why would we compare that part of our business if you will to other schools just trying to keep yeah you just want to compare to see where you're at you don't want to be out of line with what you're spending on compared to other districts because there sub contract like La sub contract
just like every we didn't feed sub contract insurance we always have to post it yeah it's you you you have to it's a St statute you have to go up court so then you have to post it I understand it's a bidding process
and other companies that can come in and bid it's just knowledge for you as a board know checks and balances if somebody came to you and said how much are you spending you can say we've done in line to where other schools other districts are at okay it's more for checks and balances for you guys as a
board and myself yeah and it does come down to what you can agree to with them and because every other bus our other every other school kind of looks at the same thing they look at what other schools are doing it's kind of gives a
bidding position for both sides any other questions or comments all those in favor opposed motion passes that was all we had for the Personnel meeting unless I missed anything
no then we'll move on to curriculum we do have a meeting set for June 24th coming up yes very excited I have a short little report
short just highlights towards the end of the year um the big one that we did summer school over the last few weeks we had 167 kids enrolled in summer school so we're up from last year um with those kids and kids that registered for summer camps we over 250 KS each week so
awesome the list of camps are there for week one and week two you can see that um technology we continue just every year to make update and maintain our technology so we will continue to do Hardware updates over the summer um our Chromebook collection that's an area
that we have been improving on we are we got it down to 19 devices that we are tracking down at the moment um but there's a huge win in terms of we're probably one and a half% of our
inventory if not actually less than that so I'm so pretty excited about that that process work really well so we did did the district leadership um meeting May 21st so about a week before school got out we looked at preliminary data where
we at for the year uh we'll continue to do that we're actually doing that this week as well with admin so we'll do that over the summer and that will inform goals towards the the new school year and then we had those two PD days um they were well received um teachers had
a lot of good sessions that they went through and those things will continue into Workshop week next fall so all good stuff thank you anybody have any questions for Ryan are you done
bridg all right so we're gonna start with this stuff we over policy on 13 um I'll just start the rundown uh number 506 was School uh student discipline the rision I'd go back to the agenda and
start with the activities follow the agenda there oh I'm sorry I do that first and then do that so all right then I have to go to my notes where's the activity hand oh the activity handbook um they removed the annual activities award night because we no longer practice that in our school um they
switched up the rotating of uniforms um for purchasing um that was basically it for activ activities handbook there wasn't really much of any change at all in the activities handbook the and I'll make the motion to
approve the activity handbook is there a second and then the got oh God questions comments or concerns all those in favor I I opposed
motion passes continue thank you secondary hand just trying to get you out of here no secondary handk updates um Elementary hand yep you're right secondary in my mind I read that one was really simple too they did some staff updates in the
directory they updated some significant dates for like conferences and things like that they updated the health area um the uh to just have some different verbage in there about illnesses and what you know please leave your kid at home please let your kid come sort of
thing um and then they they included a fee schedule for um children participating in the um activ extracurricular activities so that was it for the elementary handbook would you like to make a motion to accept that
handbook what would you like to make a motion to yes I would like to make a motion to accept that handbook please thank you any questions or comments on the elementary handbook do we have a we have like a CP for families right somebody ask me that
though is it like 300 bucks is it season for the whole year but I don't believe it includes um musical I don't think no it includes musical but it doesn't include
um Community EDS things like summer ball so if it's a sport that the school offers right that's under community at and are those numbers actually in there for the next school year of 2425 schedule we talked about yeah but
that won't be for oh that's down the this is for this upcoming school year only right correct yes yes and they didn't change is that what you're saying no they just he just added it to the elementary school handbook because it just wasn't in there previously all right any other questions
or comments all those in favor now for the High School one there was quite a few different little add-ins and revisions um they updated this directory the they added a policy that
the school May conduct random searches um of vehicles and it may include the interior of kids vehicle parked on the permises um and they have to have Reasonable Suspicion to be able to conduct that search um there was a strike in there of
a minimum of seven class classes they added student Publications have the right to freedom of speech within School guidelines um they changed the eligibility for seventh and eighth grade because of the grading system they changed it or they would like to change
it to be um where you can your eligibility is also based on your non- measurables where if you melt off to a teacher that day it doesn't matter if you're getting all A's you moped off to the teacher and you now don't get to play that game that night um it's kind of at the the
activities director's discretion but they wrote a statement in there that would say something along those lines right so you can you can be eligible based on Behavior not just your grades um they strike the gifted and
talented area in the handbook not because we got rid of the gifted and talented area but because it's just stated elsewhere in the handbook so there was no point in having it twice in there um they added not the word notifying that parents are responsible to notify the school uh when their
students are going to be absent or tardy um taries are handled with by the teacher and the consequences were revised um the age of majority if you are enrolled as a student at the age of 18 in the school district you still have to abide by our
rules as an enrolled student even if you are 18 and living on your own you're still a student here um there's a link now that if there's a uh a discipline complaint you can now go to that link it's in the
handbook um uh they may not be allowed extracurricular activities until previous year suspensions are completed um plagiarism could equal possibility of no credits added hallway pass procedure must be in place um they struck out a
thing about the media center I don't even know why they had something about the media center there must been something back in the day um they updated the inappropriate behavior examples but they're not limited to what is listed in the handbook they again changed the
health and safety the same way that they did in the elementary handbook to State examples of when your kids could come to school and when they shouldn't come to school based on their illnesses um emergency transportation this was also updated in the elementary handbook I should have stated it the
emergency transportation we cannot get a hold of your if you as a parent if we can't get a hold of you it is the school's discretion whether or not to call an ambulance for your child and the parent may be responsible for that bill um if an ambulance is called to save
your child um and then video surveillance may be in use on buses and grounds at all times it's just stated that it's there with both video and sound well I didn't catch the sound but I thought we didn't have bus have
sound the buses have sound yeah okay so that we had just put it in the handbook to state that you're being you're under surveillance or you could be under surveillance at any time so beautiful would you like to make a motion to accept that handbook yes I'd
like to make a motion to accept the secondary handbook for the 2425 school year and I will second that any questions or comments although in favor opposed
passes continue on my dear all right so policy number 506 student discipline these revisions re what come on now first reading new policy the way it's written on the agenda I'm confused I would have went
order of the numbers to that's okay 507 and a half is an adoption of a resource officer policy according to Minnesota law that's what 507 and a half is uh 506 student discipline uh these revisions reflect 2024 statutory changes regarding
reasonable course they change the verbage from his her to persons and they remove the word imminent and they added teaching staff and other employees by the school may not use prone restraint on students um 507 was corporal punishment
these revisions reflect 24 statutory changes regarding reasonable Force they added employee does not include resource officer and they changed under reasonable Force um reasonable Force may be used to prevent bodily harm or death
to the student or any pupil that the student may be hurting or trying to hurt um so that's just the resource officer has the right to do as the officer is trained the staff and volunteers do not have the authority to use PR restraint
that's but that's stated and changed um 514 bullying prevention they changed um to state that the action once we are notified we have three school days to
take action if we are notified of a bullying incident um we changed verbiage to reflect that the school must discuss the policy with all students and staff the school must also provide appropriate training to staff and volunteers to prevent identify and prohibit bulling
Behavior the school must establish a training cycle so they Chang words let to must we have to have this in place um let's see oh and then there's clarification of where and how bowling policies must be posted and distributed
to staff and students and contractors uh we have to have it posted and visible for everybody conspicuously conspicous the word was conspicuously that's the way they say that's the way that the state has us writing it um and then they
just updated the the Minnesota law section of that one and then 620 again 620 was just a formality that updated um credit for learning policy to update to the Minnesota law definitions and statute
statutes um that's it for those should we continue on to the oh doing so well we don't want to ruin your Flo I know I know I know I know all right all right that one I didn't have as many notes on this one this is the one we all right so
three and it's not don't I don't have to read anything this is the second reading of uh policy changes for 310 5106 509 610 and
630 does anybody have any concerns no not yet the third third make anything else from policy beautifully done thanks thanks even with all the commentary which I
don't know if I've heard anybody else get corrected so much when they were on Poli ever so they're all trying to help you no I'm not I'm constructive PR I can handle it all right moving on to
activities we did meet we met on June 11 um both Sarah and I um and then we discussed the opening was activity handbook changes which we already went through on the policy and approved um we were briefed on them um then we've
reviewed the spring participation numbers which it looks like softball baseball track boys boys golf girls golf we're all up in numbers girls track was down by three so overall we have greater
participation over the previous year and then we discussed the uh spring coaching evaluations um as of right now they're all done um and there are no concerns from the school board or the administration moving forward with the
spring coaching um spring participation surveys I do have vill if you guys want them if you want to look through them but pretty much everything was positive there was not really anything negative towards any of the spring Sports
and then we discussed the possible needs for coaching um that's up in the air right now for a C team coach for baseball yes we'll see how the budget falls into play and
yes um that's a good problem absolutely then we discussed the May 18th ribbon cutting and how positive that was under the lights in the softball game um that whole day was special in my opinion with everything that was going on with the opening of
the facility back there um the rmer family were um very appreciative of what we did and how we Rhymer sorry the Rhymer family on what we did um and Laray benefit we ended up getting
$77,000 for Lay for a cancer benefit so kudos for that um Mr Mullen and I gave him Kudos the whole time is he ran that like there was no tomorrow I mean that was a perfect Perfect Day couldn't ask for anything better he he even got the scissors re-engraved on the other side
stating the event and then we reviewed the batting cage update um they looked like they're going to be putting in some new batting cages at some point in time not as of yet but it looks like there may be changes for new and then we discussed the can we
back up on that this fundraiser yes sorry let rephrase it they are going to fund raise it and pay for it they're with their own money so once they get to that stage um when they have the monies that are going to do it on their own both baseball and softball it's not coming out of the school bu so aesome for good catch
mber um now we jumped ahead to the fall coaching openings it looks like the only thing we have right now is a JB volleyball coach unless something's changed since we had this meeting but that's the only thing we have right now um then we discussed what what the fall Sports registration night is going
to look like um I guess Mr M is having a guest speaker come in um Rick rer is that his name I think it is do that sound right s right that's it's going to be coming in and doing being a guest speaker instead of Mr Mullen sitting up there and talking the whole time um and then uh it looks like it'll be Monday
August 5th for the fall Sports registration night um then reviewed the Leadership Council update with the students um we reviewed the co-op activities with Little Falls um the other big change is correct me if I'm wrong this mberg but
we're going from T we're going from bigstone to TCO Lakewood for our um train trainer y they'll be here 15 hours a week correct y um 11,000 a year
and they will be reimbursing or using 5,000 giving us back $5,000 in supplies so we are going to go from bstone to TCO and they're here for what 15 athletic trainer 15 hours a week so we can use them for covering events and
such oh okay they come so like like football gam basketball games are they there to um help the coaches come up with programs if they want this is a kids get hurt inj injuries oh it's not a it's not like the lifting coach thing no
this is the trainer okay not the weight trainer it's a athletic injury trainer okay good yeah no that makes sense yeah all right and then that concluded the activity side of uh the uh meeting then
we moved on to the Community Education update um Josh Smith is not quite there yet but he took the reain on it um he will take over July 1st for the Community Education um leader um we discussed the summer caps update um over
200 students um then we had the spring Youth Sports Community Education participation numbers um we had a total of 330 kids um that participated in the spring Youth Sports community community educ education um participation then we would discuss the
other Community Education offering programs which I have in my packet if you guys are still choose um instead of me running all the way through it there like 10 15 of them um then we had the summer camp updates and then uh update on youth coordinator position postings
did we hire those two we did hire the fall and the winter y yep uh fall and then Katy schaer will be winter you Sports Coordinator which basically means on-site supervisors type
thing and that's all we had for activities any questions concerns and or comments we move on anybody nope we're not there I got one more than I'm going to make the motion to approve the mshl membership renewal
for 2425 school year second any questions or comments curiosity what does that c us not that we're not going to do it oh boy can't thought my it's so much for sport for activity okay it's like maybe
$3,000 I read it once not it's not hug any other questions or comments all those in favor opposed passes anything else from activities no we are done with that
awesome facilities moving on to budget back up the facilities we will probably need to meet in July some point to do long-term facilities plan the 10 year plan don't have a day yet or whatever but facilities will need to beet in July
some point beautiful budget all right Missy I'm just gonna say that we've been moving a very yeah there you you you and Becky are in charge you yeah did you want to speak before she
starts well you're gonna touch on all our budget stuff right what you're going to do on the business manager report I guess I'll just mention that we other things that we discussed at our meeting uh we just kind of update dated about special ed dollars and where that was at
talked about long-term facility maintenance budget capital projects that was had ongoing we also reviewed the bus quote like you had talked about at Personnel we did a lot of things that you did at Personnel no um sometimes I think we should the expenditure of like
Lane changes and staff cost breakdown which I did think this was interesting just of note 61% of our staff are over step 10 on the scale so that's just kind of interesting got a lot of people that are been here a while and good teachers good experience but
also that just affects our budget uh 60% of the staff have a master's degree thought that was interesting to and we looked at the three-year comparison kind of of where we've fallen for the budget of what we're spending on
staff um talked about title budget up upd dates oh insurance we did have a couple changes that happened there uh increased our deductible so instead of being at 10,000
our deductible now for insurance is 25,000 increase what we cover for our buildings what obious no this is building Insurance property insurance our buildings like instead of
paying 3110 per foot square foot right now we moved it up to 350 because of cost of everything cyber limit moved it up to two million so some changes happened
there uh we reviewed all the fundraisers they report to us twice a year to one of the policies to say kind of what who was trying to raise money what did they have for goals and what did they actually raise so we reviewed some of
that and then obviously the budget which Miss's going to go into with our budget book call it yes so I handed out my budget books I got that in front of them so the first main page that I'm
going to cover is the highlights of the official 2425 budget um so we start with the general the general fund savings so we got a getting a 2% gened increase for
revenue for next year so going forward after this next year it'll be based on um inflation but it is still only going to be a 2% or a 3% so based on so next year we get a 2% uh we adjust Ed our
apus which is our kiddos for to 1412 um now just keep in mind our elementary kids so K through six are weighted at a 1.0 7 through 12 are weighted at a 1.2 so it's kind of it's a weighted
average uh the most significant general fund cost increases we I the budget includes the teacher salary rollups which is 2% for this next year that includes the steps and Lanes the new Transportation contract he added
literacy cach and some in we had an increase in substitute cost so that is built into next year's budget just as an estimate and then increased the PSO cost based on student needs so down below uh I have my actual
numbers for the fund balance from the 2223 our fisal year doesn't end until next week to June 30th so I won't have the actual fund balances for that until this fall so 7.9% was our fund balance in 2223 our projected at the end of this
year is 8.05 and based on all the adjustments that I made to the budget we have a excess of 30,40 all right moving on to the other funds so Food Service I updated the expenditures and the revenues breakfast
and lunch will be free again for students next year for next school year and the district is working on spending down our fund balance within the mve guidelines M lets us carry over about six months worth of our expenditures and we are a little above that so we are
working to spend that down and it is very limited to what you can spend that Dollar on um Community Ed fund just updated the expenditures and revenues uh building a construction fund we have none currently and then there's
no other changes to any other okay so numbers so the next couple of pages you're going to see numbers for the general fund so the next page is the revenue so you can kind of see here where in the pie chart you'll see the
majority of our revenue is coming from State AIDS Federal AIDS has gone down now that Esser is going to be discontinued so that is going to be about 1% with lugies at about 14% the next couple pages are your general
general fund expenditures is just laid out a little bit differently um so the next one is by program and you can see in the chart there the elementary and secondar or our teachers they are the majority of our
expenses and then it kind of tailor back to their special ed people support sites buildings um instructional support admin District support locational and other costs following page this is just a
little bit different breakdown by object code and not by the program code it's just a matter of how we report it to the state so object code the salaries and employee benefits in the chart are combined together so that is the
majority of our expenses and then it's purchase Services uh cap expenditures and supplies materials and then any other expenses that's not included in the C categories any questions so far on like General Ed fund general
f okay so moving on to Food Service as I said I just adjusted the expenditures and revenues based on what we were seeing this past year with kiddos eating so majority is coming from federal aid money and then it goes to state aid and
then people s revenues expenditures now we contract with aan so our biggest expense is purchase services and then salaries including like our finance or our food service
bookkeeper and then benefits supplies materials Capital expenditures and then any other expenses that that don't fit in those other categories next is community ed Revenue the majority comes from local
revenues and then the rest comes from State AIDS there and then the expenditures again the biggest expense of salaries and benefits and then it goes to onto purchase services and supplies and matures so that's the gist of next
year's budget the budget committee did receive the full line by line so they do have that um any questions on that no questions for Missy thank you so much anything else from budget I'll just
add to that uh we're to the positive 30 grand that's a little bit lower than we've been in the past I think overall the last few years so just keep that in mind it's a little bit tighter than we've been running in the last three or four years so just just so your a
knowledge that see when you remove Esser funds from it and all the projects we have gotten completed I think we're still yeah anytime above you're not in the red a win anything else you're going to add
just my business manager rep I don't know if you wanted to do your action item first oh let's do the action item I I'm going to make a motion to approve the 2425 budget a any questions or comments all those in favor opposed
motion passes all right okay so we just did the 2425 budget presentation um we're also working this month on accepting title funds so we have to go through this application every single year and it has
to be by June 30th so in order we have to do that application in order to receive the funds which go to offset salaries and benefits of for our title program uh we also submitted the proposed CTE budget for next year's
school year so we submit that budget also annually based on our class our certified teachers that are certified CTE that can teach those classes and then it's based on the classes that they're teaching so there may be classes that they teach that aren't a CTE
approved program so those don't count towards it um so we submit the proposed budget based on the classes that are certified and we can expect about 35% of the salary back that's one year afterwards that we get
that and then we are working towards our end of the fiscal year so June 30th is the end of our fiscal year July 1 opens up our new budget year and July and August will be spent prepping for annual audit which is which
is scheduled for the week of August 12th earlier you said that June 30th was next week and I almost said stop rushing away my because it's two weeks it pretty close it's anything else anybody have any
other questions for anything else no all right then moving on to the superintendent report uh just a couple things um admin team is participating uh today today and
tomorrow at the Leadership Retreat at through Source wall at Grand View so we had a good day today admin planning stuff for next year already uh juneth is a holiday so that is the staff uh for the staff there'll be and the building's closed so that's
on Wednesday so nobody uh will be present here um I'm attending Mesa board meetings at maddens on Thursday and Friday this week I represent region five for that Community Alliance uh group has
finished pickle ball courts which we talked about lot and they have a grand opening on Saturday July 13th they're planning some activities for that day um Mr Smith as we mentioned is taking over Community ad on July 1st he he's
working on a community ed Facebook page and some communication processes uh for coaches and parents I can't think of the name of that as Asia thank you um and the last
thing app y oh no it's really nice they're all using ha so it is really nice each team 15 Subs underne everybody will be uh last thing I have is local law enforcement has been we'll be using our facility today and for the next few
days for some intense training we're glad to help them out they're using the CTC center today and tomorrow and then also some of the gyms and the building on Wednesday when there's nobody here so appreciate uh opportunity to help them
that's all I got I can't wait started with that one they did release it on their Facebook page that they were doing training who's gonna show be like why are all these cops scar exactly anybody have any other questions for mik anybody have any other things they
want to say so we're still having meeting same time July July we're all good yeah we got four of you so that can make it me two three and you are if somebody's not going to make it
we need to let me know so we might have to move that so that's one of4 all right there's nothing else after that then I would take a motion for adjournment I'll second any questions all those in
favor meeting [Music]