United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Please silence your cell phones or electronic devices and then I
will make the announcement that we are back in here because um you can't switch paper on the door according to the Minnesota Open Media Box. So, >> so we're back where we originally said we would be. >> So, now are there any additions or
deletions to the agenda? >> Do not believe so. No. >> Okay. Then I would entertain a motion to accept the agenda as presented. >> I'll make that motion. >> Any questions, comments, or concerns? >> All those in favor?
>> Opposed? Motion passes. >> Pencil or work. Thanks. Next, we're going to do the consent agenda. Consider the minutes of the previous monthly board meeting. Uh cash flow including investments, monthly bills paid, monthly bills paid in the
activities accounts, the donations, which I don't have a copy of in front of me where there are donations. >> That would be lovely. >> There is a donation from the Pillager Husky Booster Club for $4,34. There is a donation for $80 from
Pillager Auto Sales and that's all I have on my back. >> Thank you. Okay, perfect. Thank you to them. And also we have the personnel summary sheet. Somebody like to make a motion to accept
the consent. >> I'll make that motion. >> I'll second. >> Any questions or comments? >> All those in favor? opposed. Motion passes. We'll go to special board reports with possible action and start with
curriculum, too. >> Oh, I skipped right over that. Sorry. >> Hi. We have visitors. We should let them talk. >> We're just here. >> Yeah. No, I went to the consent agenda and skipped from >> I mean, I'm always here. I just
>> Perfect. I love it. >> You don't want to say anything now? >> No. Correct. the fact that I give you a chance to talk in the families and say you had a 30 minute spiel you want >> 30 minutes. >> Thank you for coming.
>> I thought it was >> I'm racking up my time every time. >> Let's start with curriculum. You're rolling it over. >> Oh, cool. Thank you for rolling. >> I don't set which one we start with, just so you know. >> I'm ready. We got it. We did have a
curriculum meeting back on October 7th um with updated reports and I'm actually just going to turn it over to Ryan to go over a couple of things that we went over at our meeting. >> Yep. We did um we looked at MCA scores
from last or last year and we looked at fast bridge data for our district goals for this year. The MCA report will come out with I'll call it the world's best workforce report because that's what it's done for like over a decade >> now. It's the comprehensive achievement
and civic readiness report which will be in November and so it does it rolls off. >> So we will do that report in November because we'll do the meeting uh the five to 10 minutes before the meeting. I think we'll do that report and then um
we'll do just our regular curriculum report after that during the school board meeting. So we did that. We talked a little update on uh staff development and uh continue our discussion around PSO CIS and that led into some conversation around strategic planning.
So what I gave you guys is I just gave you copies of a few things and then I'll send out copies of the PowerPoint as well just so that you have it. Um the first page is district goals. So we set
district goals based off of this year's uh fast bridge data in the fall. That worked really well last year. And so we did that again. We did draft over the summer during the DT meeting. And then from the DT meeting, we took that how did we do starting the fall? And so we
put that into our data. The goals are really that first column. That's the goals for the district. the by grade level is the roll up. So it helps each grade level know approximately how many students they need to move from into
that proficiency piece. Um so we're doing something very similar to last year and we had a lot of success last year. The Did you have a question? >> No, I have I have a couple comments. Um, the next couple of things in there, I made a copy of our current strategic
plan that is was a five-year plan and is coming to the end >> and we did a lot. >> We covered a ton >> five years ago. >> Yeah, >> that's what I was going to expand on a little bit. We did spend quite a bit of time on it's time for a new strategic
plan and what does that look like and >> um getting getting the ball rolling on that since this one is five years old. Yeah. And so Mike talked a lot about the um as he looks to possibly that retirement piece moving forward um new
person coming online, this might be the time to look at that strategic plan as well as an align. What I put together is a proposal to collect some of that data in terms of what do we want that strategic plan? The proposal that I put together here is not the strategic plan,
but it's the what do we want that programming to look like? what are those things that we need uh moving forward we've had a lot of conversations around PSO CIS online school lot of those things I've been at a couple of workshops over the last uh month and I
look around at all the schools around us and they're all trying the same exact things and so it is that time for us to look and really say what should programming look like here right what uh benefits our community our students gives them the last leg up and this is a
chance to pull that pull people together. So looking at pulling together community members, parents, students, teachers, admin, anybody that should be part of that that discussion. So that is one copy and then the last
two are just we had a staff development day today and so I just made a copy of what that day was for teachers. Next week we have it's listed as a staff development day but it is conferences and so we have conferences elementary
and middle school have conferences beginning at noon and go till 7:30. The high school conferences start at 4 o'clock. Um they have professional development up until 4 o'clock. So from noon to uh 3:30. That's all I know.
>> Anything else? >> More to come next week. >> We call it kacker. >> You call it what? >> Cacker. >> Ker. >> C. That's wonderful. >> Doesn't roll off the tongue like most of us work for us. >> Let's rethink that.
I will say it's taking off. It's taking off across the state >> because I go to more and more meetings and it comes up and they call that I'm like, >> "Okay, guess this is what we're going with." >> All right, then. Next up is facilities. That's this next big packet.
>> Just have one quick thing. >> Oh, yeah. >> Have you guys ever discussed what you were going to do about AI >> in within our schools? >> We have. >> You have? And like that's something that's on the curriculum planning and all of this craziness. That's another big reason why strategic planning everybody needs so that we can stay
proactive and >> I think we're always going to be catching up with technology. But >> Right. Yeah. >> For a couple years they were they were trying to avoid it, right? >> And that's just we need to teach kids how to use it responsibly. >> Yeah.
>> Over. It's there part of that same everything that we all AI is part of that conversation >> because it's going to be used in industry. It's going to be used in in the public and private sector
>> but it is the question of like are we using it appropriately? >> Are what skills are we gaining? >> What are we learning? >> What are we learning? Right. And that we're not just copying and pasting. >> Oh, right. For sure. Yeah. No, it's been a huge talk in our family. So I just talking about it as well
>> that are and tell it to do things that Yeah. No, I've taken like six classes on >> it's wild. Get ready now. >> Shocking. >> All right, you guys. >> Anything else?
>> Any other questions for curriculum? >> My brain's a little fuzzy today. Sorrow's not doing me well. So, all right. Then if nothing else for curriculum, then we'll go with facilities. >> We talked about a lot. We did meet on October 1st. Um, our first part was
talking about Lakewood. They did offer us $50,000. I think at this time in regards to not sticking a name on something, I think we're going to hold off on that. Um, we're probably going to take it as our own and see what we can do. We did meet with W.
We did review other schools. We Holly Peacqu Albany in the packet that you have is multiple different layouts of um weight room facilities. What's other people's look like on the sheet that we were given Holly was 2,800 square ft,
Peacock was 4,900 square ft, Perum was 2,300 and Albany was 3600 ft². So trying to be comparable moving forward. So we did look at different layouts to see what we could do for working. Wol did create a plan. We do kind of have a
tenative plan. It'd be about 3,800 square feet. Part of that is outdoors currently at the point. This is an open area. Um we'll needed to come up with some other options in regards to that area as it's not going to be just left to grass or weed and turned into
something else for us. Um we would like it to be more useful space. So he couldn't meet today, so we're meeting tomorrow or later on in the month. So moving forward with that, we are working on that plan. So we'll talk more about
it tomorrow. Um in regards to the wait room about money, when we looked at this, I don't know, months ago, money was actually better now for financing. It actually didn't change. We increased the dollar amount. It was about 2.7
million at this point. Um the cost didn't change at all when we were looking at the two I think it was like 2.1 or 2.4 from last year. So if we go >> was it 2.4 the last time? >> 2.4.
>> So looking at the 2.7 it would be if you had like a residential home that was 400,000 be about a $36 per year tax increase. That's just a tentative plan at this point. So I think going forward we try to like move forward with getting
something approved within this calendar year to get started. But there's some parts of it that's we still need to work out. The other issue is too is that we could do this through a lease levy, but there also with the lease levy, this is also in your packet about how much money
we can take at the capacity per year and it would be a 20 year term. So that's another thing that we have to play with as well. So we're kind of tight at the capacity of that moving forward. So that's another consideration of how much money we can take. This also does
include that we would do um moving band and we'd have two other rooms that we do have funding for to do because there's certain money we can use for the weight room, certain money we cannot use for old or buildings that are
rooms that are already here. So that money is set aside to be able to do. We would possibly start the wait room first and leave the two rooms functioning as they are and hopefully not to disrupt school if we can. So that's another thought on that. More of that to come.
So does anybody have any questions about the weight room facility at this point? >> Did I see something in these packets about wrestling room? >> That's that three. I think we had about 300,000 budgeted for this room that's
right down here. I think is currently choir room. And theno room. >> The choir room would go into the wrestling room. The choir would go, >> the current weight room, they would go there. >> And the choir and band would be right next to each other >> and the wrestling room is still the
wrestling room. The old choir room. >> The old Well, they're not using it currently. >> No, they're currently not using fire room. Yeah. But they all keep calling it the wrestling room. >> It'd be a multi-purpose multi-purpose gym >> is what that and the mats would that
little room >> fire room would become. that and the mats would stay in there would be the goal. >> Okay. Ultimately the goal we would would be to this would if everything falls into place and works then we could have this up and running
2027 school year. >> Yeah. >> It fall smoothly which is right in time when we ch when we change the conference too. >> Yeah. Two years away. >> Yeah. Yeah, because even if you go and get to
approval before the end of the school year, they will need to go out for the levy and they'll have to go out for bids and they'll have to do public comment >> as well through the state >> 8 to 20 weeks. >> So, we'd hope to start in the spring summer,
>> but yeah, >> there's that part piece of the puzzle, too. >> So, that was that part. You guys good with moving on? And ours was 3,800 square feet. You said >> correct. But that was correct. But
currently that includes the outdoor area that we need like some adjustments that need some more figuring out of making it more >> on the schools you mentioned. Wasn't that like second largest? >> Correct. >> I mean Peeka's a lot larger. >> Yeah. At the current point is
>> a lot of that square footage is outdoors. So if we don't enclose it's good. >> What's the how what's the square footage inside? I don't know what they they didn't put it in that box that they did. It doesn't have numbers on it. So, I don't know how many square feet. It looks like a lot. >> That'd be nice to know. >> So, this this square footage includes
the courtyard. Yes. At this point, >> I guarantee it does. Yeah. I don't think so. >> You don't think so? >> You sure? >> Yeah. I asked them to >> So, kind of nice to know what's my indoor square footage, what's my outdoor square footage. That's I don't think and
you definitely want it to be like >> we will we'll verify that. I don't think >> I ideally I would suggest to the the facilities committee that this be enclosed and just made a part of the wait room. We can figure out how to get natural lighting. I was walking
around the school and looking at other options we've already have in place in within our building of getting natural lighting into >> into rooms that are enclosed, if you will. Um because we are a Minnesota school and >> the more usable
>> the a courtyard outside one. How you going to get a lawn mower in here to maintain this courtyard? >> That was the comment. >> Our our maintenance staff is already pushed to their limits because uh so like why would we add one more thing for
them to monkey with? And um and we're a Minnesota school. I mean yeah this fall was spectacular has been spectacular but this is a rare fall. I mean, usually we have snow come November, you know, hunting season, we have snow normally. Well, and in an enclosed space like that
outside and in an enclosed space like that, there's really nowhere for if it falls off the roof or anything. >> It's just going to stay there till May and school will be out. And what's the point? >> I did it. >> I did just look at the drawings and the
difference between the 3,200 foot option and the 3800 foot option is where a wall is into that courtyard. >> Yeah, it kind of >> the the 3,800 does not include the outdoor space. No, the the drawing is only the in interior space. >> Correct. >> Yeah.
>> And another thought I had was if we did make this enclosed, come down the road. Let's say we need something for a classroom, you know, like >> there's still enough space to do something in there, you know, if a teacher wants to get creative and do
something within that space. >> W is looking at at options, looking at some of those things. One of the things that was brought up is the grass on the inside. >> It won't work. And but then also a surface that's that's permeable that
water that won't go through, right? Um so just to enclose it, the cost would go up considerably. >> We're going to have to watch the budget >> of how we get the funding for it. >> Yeah. because it's going to cost more to do it, but it's going to cost us a lot
less over multiple years of just trying to shovel out snow or trying to get more in there or >> Yeah. The big thing, the thing to ask is just what happens with roof lines, what happens with structure >> um in terms of what we can support. >> Yeah. >> That piece of it.
And I also want to point out as our school grows, our teams grow and to get a whole football team, let's say in in a weight room, >> let's say we got 105 kids in there, if we're going to need a big room or our classroom, let's say we've got two gym
classes in there at one time, and that could possibly be 80 kids in the near future at one time in there. You know, I I don't know. I'm just thinking of like let's not let's not waste space if possible with this >> and Robert can help maybe have this
conversation as well. Robert is is said that he could come to November's board meeting. The one thing to consider is that we we are reaching capacity on lease levy, right? So, we will start to get to the point where we won't have any other dollars that we can use lease
levy. So, then your options start to become >> in your budget. >> Correct. Either going towards your fund balance or going towards that option of going out for a boat. So, it's just something to consider, you know, as we're going forward. So, let's talk about it more. We'll get
we'll bring more good information at the next meeting. Those are great questions. >> So, I'll bring all that to him when we meet. Um, also, I think in your packets, I'm not 100% sure with the ones that you guys got, but they did a beautiful job
outside of the softball field. >> Softball field dugouts. If anybody wants even the playground, we did a lot. It's done. >> They're getting there. Okay. >> There's concrete. There's wood. >> The um students are doing the dugouts and it's doing a beautiful job. And then
we have the batting cages that are going. The grass is looking beautiful. So just up on that if you want lots of pictures. They're beautiful. So that project those projects have gone very well. Irrigation is fixed.
>> Can I ask a question? I was asked if there is a communication for students that can't speak and are having speech issues, which would apparently cost very little and we should be the first school to do it. >> What does that entail?
>> Apparently, it's some small board that they would Yeah. that's got buttons you can push that has like a swing on it. So if the child can't speak, >> but they can tell the person that's with them,
>> they want to go to the swings >> by speech. That's all she got. She ask me why we're not including that and because she asked her school and they said no and she said that pillagers should be first and then we'll copy. >> Okay. >> Well, I throwing it in there for
>> Okay, I'll write it. >> I like it. I don't >> as someone with a child who can't speak. I like it. Okay. Well, >> I was gonna ask if you don't mind, but Noah has a a form of communication because Earl helps him all the time and Earl talks about things they discuss. >> Um, but a lot of kids don't have that. I
mean, they're about $8,000. If you don't have an insurance plan that can cover it, >> you know, just do it. >> Okay. Okay. So, there are students who can't. We have students with helpers who can't bridge that gap. And this maybe could bridge that gap.
>> Even even ones that are just speech delayed, not even kids that have a severe handicap, just ones that just can't get their language out and they can just push the button. Grace uses one in her classroom. She bought off Amazon.
>> So just think about that >> for all. >> Sure. I mean, it's not something no one could use, but a a child who is ambulatory could use, >> right? >> Yeah. >> So, just >> Okay. I got another thing. I got it written off.
>> And then we have a track shed restroom policy done. So, the bathrooms are open during the seasons when kids are out there for sports. >> Oh, wow. >> So, it got sent out to everyone. So, if anybody has any issues, you just let me know. But there's a good old policy and hopefully everybody's on board. Who got
that? >> I didn't. Oh, did you send it out though? No, >> it's a procedure. >> I procedure for >> for the staff that are here. So >> I want to read it when you're done. >> So there's the policy that got reviewed at
the meeting as well. Hornshell mowing contract is up in 26. So at some point that'll be a budget facility agreement coming up. Uh we continue to weed whip fertilizer. We did go out with hot coal. So they're doing the top dressing,
seating, fertilizing, spraying we are currently doing ourselves twice a year. Um the football field and fields are looking beautiful at this point with all the amazing rain and services that we put on the grass and out there. It's
looking good. Going forward, Rearen continues to do the snow removal. We do it we do do the snow removal RSL for 1 inch or less. And then Brian's not here. If anybody was out at the football games or outside recently in the dark, there
is currently lighting around the concession stands. >> Yeah, they look great. >> So that was added. >> I actually got there two more that are going to be added to the back of the scoreboard. >> So that people walking to the other side have a little >> Perfect.
>> So that was a nice addition for the donation. >> We did have a discussion about scoreboards, sponsorships, and the huddle app and moving forward on that. So >> those are getting that process is getting worked on. I we did talk about
the elementary prayground and I think pictures of >> I think that was about it. That was a lot. >> Yeah. Questions anybody has? >> No, I have a comment maybe and it's kind of a question. Do we know why we planted trees other than to be lovely around
when we did the new baseball field? Cuz the kids are still playing football >> and they're destroying them. And yeah, I had to yell at some kid that was probably 110 lbs, which is not a large child, but those trees, you can't climb it. >> I almost feel like we have a picture. I
did see that the other day. I'll put on a note about maybe putting we'll have to probably put fencing around it or something. >> I mean, it is >> or make it or I did like the lights on at the because you can't get rid of the little baseball or little football players at the football games. This is
tradition, you know. I did like that they light lit up the baseball field and then the kids went over there. So maybe we just if we just start telling the kids you can't play football here because they're throwing the ball and it's hitting the trees and they're hitting the trees and there was a football stuck out of the trees. >> Yeah. There was even a dad over there
just ripping on the tree. I was like >> the football was stuck in there. So >> yeah, he was trying I'm like but um >> the tree. >> Yeah. And then the kids started to climb up it >> or just >> talk about making the kids all go to the
baseball field >> or we relocate trees. >> Yeah. Right. >> Well, I was thinking us verbally telling the kids to relocate is a lot cheaper than relocating. >> 1300 kids on an everyday basis to retell them every day because >> Yeah. >> No offense camera, but a lot of kids
don't listen. >> Yes. And there's no >> actually depends. >> All right, everybody. >> That actually didn't take as long for facilities as I thought it may. >> It's looking good. We're moving forward
on more stuff. We're getting there. >> It'll be interesting. >> Activities. >> We did not meet. That was too >> He's not even here. I got to talk.
>> Uh, next would be personnel. And we did meet. Let me get my pocket in front of me. Uh, know what we talked about. There we go. All right. Uh we did go out to bid for health
insurance this year and we are moving our health insurance to from Medicica to health partners uh because it was a decrease which is unheard of right now in these times because everybody else is
going up approximately 12% just on average. If you're paying personal insurance you're going between 22 and 32%. So the fact that this is not is phenomenal shock >> and we also have a a lock for next year
of it can only go up a certain% >> which is awesome >> which and it's good for budgeting also. >> Yes. >> Yeah. Health insurance is expensive. Uh we also then discussed the 2025 2026 teacher seniority list which we will be
approving. I would make a motion now actually since I brought it up to approve the teacher seniority list as presented. Is there a second? >> Any questions or comments? >> We didn't have any of that, did we? We
used in the packet. >> Oh, I like my board. Yeah, it's on page 51 at the bottom of the packet. >> I believe it was all approved by the teachers union and they all got >> Can I just say it's very impressive that
they got teachers? >> Yeah. It is impressive. Each one of them was my teacher. >> Amazing. >> They just as young as some of the I mean when I had old teachers in high school. [Applause]
These ones do not. They're >> looking younger. >> Yeah. Great. >> And then 15. >> Any other questions or comments on the teacher seniority list? All those in favor? >> Opposed. Motion passes.
After that, we talked about uh open positions and staffing issues. Um for instance, ProStart. No one as of yet, unless somebody applied last week has applied for that position. So, if you like to cook and you want to teach kids,
coach them to cook a good meal, >> knock yourself out. >> Uh the robotics advisor has been filmed. >> Uh the FFA discussion, we are waiting for a hire for our egg program, which was the next
thing we discussed was the new egg plan. um and the greenhouse. Right now, we have a long-term sub and we're hoping that we'll have somebody by the second semester, but we also do have a plan going through.
>> She's I just mailed her the contract. >> Nice. >> Perfect. >> What is going through? Because I see on here that there's a secondary egg teacher. I got the previous email from Mike in regards to our What's going on? >> Somebody left. We had a teacher just
resigned and resigned. >> He did resign. Yep. Okay. So, this >> and then that one >> coming in on the second semester >> because she's not quite graduated yet. She's graduating now. >> Currently student teaching. >> Okay. Okay.
>> But is licensed in egg or will be licensed in egg and >> y >> had a great conversation with her. Very excited. >> Yeah. >> Yeah. Yeah, she sounds like great hire and she's from the lakes area so she >> hopefully it works out.
>> But we also with the greenhouse, we got a really we have a group of community members willing to come and work on the greenhouse as well. >> Hey, okay. >> I got a wild plan. >> I want to hear it. And I don't know if this is the time and place, but
>> it's still coming together, but I think it's going to be cool. It's going to be good. >> Okay. But that's the reason we have not the new egg teacher will discuss whether she does an FFA >> right >> program again. Uh then we discuss the um
our superintendent um resignation and retirement and his plan for that which uh then led us into a which will be coming in the next few months just FYI.
and then a plan for his replacement and a proposal from MSBA, which is who we've hired in the past to uh do them. And >> did you reach out to them? >> No, Mike did. >> Okay. >> Nope. Um
>> I remember he used that before. Yes. Good. >> Yep. It went I thought it went very well last time. Um he gave me a price list. I thought that was >> we visited with them at the conference last February too and it just looked like it >> and I think
>> the structure is very good. >> There's a copy of the contract. >> Yeah. Okay. I knew there was I seen a price in it. >> So >> okay. So somewhere in here somewhere >> it's the last three pages
>> last pages >> or last four pages not the last last >> it says page three at the top right corner if anybody wanted to know >> that one must be different than the one I got from my >> and it's page three at the back
different >> um H3 at that and the cost is somewhere around >> 12 $12,000. >> Well, plus all these fees. >> Yes, but >> we the last time I want to say it ended
up being very few in the fees because we did very little >> extra >> about what they gave us. We didn't have to. But some of it is, oh, you want this person to be interviewed and adjusted and but that might be different. Yes, it
might be >> with this. I guess I'll read through it, too. But >> Yep. >> And we're not this today, >> right? But when the time comes, can we as a board be like, "These are the qualifications we're looking for. This is >> and then we say this is what we want."
>> Yes. They they actually meet with us. I think it was individually on what we want and we filled out like they have a >> question for and then they go through the applicants that come in and narrow it by
qualifications that we wanted the majority all wanted and they'll do uh community meetings. They'll have they have people that have their community members input. Um, we had staff input last time.
>> There was the committee was I think 15 people that were in some of those meetings if one time or another. >> Good job. >> Something like that. >> Yeah. Yeah. >> It's in the service agreement. There's >> the handout will go give some examples
there. also gives a list of schools that have studied to >> and and that's one of the reasons like said we went to the meeting last year at the Minnesota and it just trying to go through it yourself. It could get biased, it gets this, it gets that and
it's just it >> they do such a good and professional job at it that we give them everything we want and they narrow down and they get the advertising out. So it opposed to school districts or superintendents that >> we might never reach on our own or
>> I would say fair and thorough to where it's like you might visit with them at the conference last >> and we were already saying earmarked dollars. Ear dollars. >> Yeah. And Mike has put that in the budget. >> Yeah. >> Like just ready to know this cost.
>> So that will be coming up. Um there will be a time coming for that. Uh we also are starting the process for an RFP for the food service contract. Um then we we're just starting the process so there
wasn't really much else to discuss on it. Um then we discussed the schedule C. The contract negotiations are up this year because they're done every four years. Um then we shared contract negotiations and
costs from other schools or and spreadsheets and insurance language moving forward. So we >> and that's your 11 by7 sheet like we do compar discuss also >> like I can say ditto ditto ditto. We did
a lot of these same things. >> Yeah. So kind of which sometimes we should just have a group work to think about that. >> Yeah. Was that repetitive? Yeah. >> It's not usually so much but that was >> so
>> yeah and other than that I think that was about all personnel did. So does anybody have any questions >> for the personnel committee? [Applause] >> Then we will move on to policy. We just have one
item. It's in the this the board book. >> Um it is just policy 707. It's what happened was is we um forgot to change this when the state told us we had to
change it. It's just verbiage from the state. Um I don't know. Do you want me to read >> change from like disability to disabilities? >> Right. It's it's real. It's just yeah wordy. That's all. It just says resident students with a a disabilities.
>> They took >> or they took a out. There's a slash. I was like that doesn't make sense. But anyway, um and then took out whose disabling conditions are such that student cannot be safely transported on the regular school bus andor school bus route andor when the student is and then it goes on. I think believe we've
already been transporting >> students who need a little extra >> help in the band vans. So it's just us catching up. That's all it is. >> Policy following practice
>> then. Anything else from policy? >> No. Otherwise, no. We didn't have a meeting. >> Any questions for policy? >> Budget. >> Budget. We met October 2nd and Missy is getting ready to present to us. >> Are you going to go audit first or are
you going to go >> which one you want? >> Yeah, I will first. >> Okay. Going to go through our audit information. >> Yeah, >> which everybody might have in front of
you. >> That's a staple packet. >> Oh, you get a ring. All of us here, you want a fancy one? >> I like couldn't resist. >> These are also preliminary because the
we waiting for um for a single audit. There's a a federal ruling that they're waiting for to be able to basically say yes, nothing else has changed on the federal guidelines, so you can move forward with your audits. >> So,
so it can't be official. It's still preliminary. >> We can approve it as is. >> Yes. >> But if there were some instance where there was a change, then we'd have to come back and discuss it. >> But our auditors had said that they
didn't see that happening. So we're going to go um so just to start off with that. So they we met on I think Becky already said we met on October 2nd. So they presented they auditors were here. We
again received the unmodified opinion which is a clean opinion which is exactly what we want. So here's a required communications. So the audit went smoothly. They have a positive working relationship with us. Um they did not know anything unusual in
our recorded transactions and our policies or treatments of any of our expenses, revenues. Um so some significant estimates for we do have a new gazsby which is the gazsby 101. So that's compensated absences. So now we
have to take they have to record on our books what we have. So any of our staff that are on on staff that whatever they have in their absence balances they have to >> so vacation PT any sort of balance we
have to convert that to a dollar amount based on their salary for the year and that has to be recorded on our books. >> So >> Wow. >> And we'll get the pay and you'll see that coming up. So, it's just going to look a lot different than
previous years because of that Gazby ruling. Um, internal controls. So, they did their audit adjustments as they saw fit at the end of the year, which is pretty normal. Uh, segregation of duties. We
always have a lack of people. We just don't have enough people for duties to get segregated out. So, and that's very common for our size of a school district. That's that's very common find not really a finding but and then they
prepared the financial statements on behalf of the district which they've done since I've been here since since before I've been here. uh Minnesota legal compliance. So any of our contracting and bidding or depositories, conflicts of interest, our public indebtedness, claims and
dispersements or UFRs compliance, they go through all of that stuff. Um and they found no instances of non-compliance noted and then we met the criteria again to meet the single audit. So we also had we have our big audit and then we had to do
a single audit based on our federal funding. We should not have to do that next year because they raised the threshold. So based because our ESSER funding is done so we just have title and food services. So I don't anticipate that being more than a million dollars
and we so we should be under that threshold. >> So this year they did child nutrition. They also gave us a clean unmodified opinion on the schedule of expenditures for our federal awards. Um there was one
compliance question. There was a month in our student claims where a number was transposed between uh lunch and breakfast. So we we have to appeal that with the state and get that corrected on that end. But that was it was just human
error. Okay, pupil units. So, this is just an analysis of our kiddos from 2021 to 2025. So, you can kind of see that we're still trending upwards. And then this next page is our general fund, the trend analysis and the
budgetary comparison. So the striped ones is our 2025 budget and the blue is revenues, red is expenditures. And you can see that our so this is what we budgeted. This is actual. So you can
see that our revenues, our blue came in a little bit higher than expenditures and our expenses actually came in about 56 lower than what we budgeted. 56,000 lower. Pretty >> spot. >> Yeah. So then you can kind of see down here.
So here's 2024. We came in about 800,000. Again, we came in 800,000. So, and we'll kind of in the next couple pages, we'll go into this. We'll take a little bit of a deeper dive. So, this is what we budgeted. We anticipated being a short hall of 179, but we came out
ahead, >> which is great news. >> Like way ahead. >> Way ahead. Okay. Okay. So, let's >> dig in a little bit. So, here's the revenue analysis. So, again, you can see the green line.
The green lines on here are what we budgeted. The red is what we actual were actual numbers. Blue is last year's numbers. So you can kind of see your revenues based on local taxes, the other local revenues, state resources, federal
resources, and then any other sales and conversions. Um, so here you can kind of start telling, okay, so we budgeted 153 for state. We came out with 158 and then we were a little bit higher in
federal resources and then higher in local revenues and higher in tax levies. Um, I'm just going to look at my notes here. Yeah. So the state sources were about
428,000 more. The majority of that was sped. So that was 338,000 was the special ed revenue and then 77,000 was in genet aid. And that could just be kiddos moving fluctuating throughout the year as well. And then this is based on
that's student activity accounts. Okay. So now let's look at our expenditures. So um just I just want to note on this regular instruction these amounts do include the state student activities because the student activities is under
board control so it has to be reported in our statements. So this is where you're going to see that is in the regular instruction. Um this exceptional instruction this is our sped. Um, so again, blue is last year, red is actuals for this year and the green is the what
we budgeted. So we were about 50,000 below in budget for salary, benefits, and supplies. The admin and instructional support is the admin was down, but the instructional support was up. So if you
can kind of see our red here, actually, wait. It says instructional support was up compared to last year, but that would be pupil support services. I have the brown one circle here. The pupil support services is up. So, which is the money
that we spend on our kiddos on our pupils. Okay. Next page, we're going to go through the cash and investment trend analysis. So, of course, we came out a little bit ahead. So, our cash is trending up. You
can kind of see where we dipped down. This is where we spent money out of our fund balance for the athletic projects. So, that's why we had dipped down and now we're trending back up again. Coinbalance classification. So, this is where you're going to see what we have
in non-spendables, our restricteds, our assigned and unassigned. So, we have the purple, which is our unassigned. So, we're up about 798,000 in that department, which is exactly where we want it because that's what we can we can choose where to spend that.
It's not restricted to a certain pot of what we can only spend it on. >> Trying to explain the different buckets of money to people is really difficult. >> It is. >> It is. It's painful. >> Well, but if you've got money in that bucket over,
>> right? We wish it was terrible. >> Yep. Yes. Okay. So, let's go to the next page because that's what we really want. >> Our unassigned fund balance as percentage of the annual expenditures. So, last year you will see in the 2024
we were had a fund balance of 11.8%. So, because we had a good year this last year we are at 15.7%. So, we are above our policy which is the 8 to 10%. Which is it's a good thing. Especially when we got a plan.
>> Yes. Or our state government doesn't get their act together with the federal government. We might need some money. >> That is why we have the fund. >> Yes. >> Yes. >> Okay. Now, this next page is just going over some of the highlights of the
budget. You can see our food service. So, blue, the dark blue is our revenues. Red is our expenditures and the light blue is our fund balance. Uh the purple is the change in the fund balance. So you can see like here we dipped down
food for food service. That's because we are above our threshold. So with food service funds, we can only have 3 to six months worth of expenses in our fund balance. So for quite a few years now, we've gotten a letter since I've been here that says, "Hey, you have more than that. You need to spend it down." But of
course, it's very picky about what you can spend it towards. very restrictive. >> So >> yeah, I can find >> but you can see we have spent it down. So we are doing what we are supposed to be doing. Um community service, we had a good year there. We had a change in the
fund balance of 97,000 to the good and then debt service that's money in money out. Basically you got 19,000 but a fund balance of 388. Okay. So, this one you can it's just a show of
our cash trends within different departments. So, like our debt service you'll see is pretty much straight across. The building construction, you'll see it was high back in 2021 and now it's we've flatlined there because we don't have any projects going on
right at the moment. Food service, you can see our trend there. And then our community service, you see they're both kind of trending pretty stable. Um this is just showing our assets. So the blue is current assets, the green is
capital and non-current assets. You see the changes there. And this is just showing our liabilities. So you have our current liabilities, our debt and non-current, the net pension liability, and then the
net op liability. Um the so the compensated balances are going to be in this debt and non-current. So that's where they're going to be located in the AP payroll. Um about there's a and then I just wanted to note also with
the net opal liability there's about 1.1 million in the trust fund there. So that's money that we can spend towards ret when teachers retire and they get there's a some contract language in there that we can use that money to pay that out instead of dipping into our
fund balance. This is just looking at our long-term debt outstanding. So, you can kind of see the blue is our principal, the red is our interest. So, we're paying more on our principal than our interest. >> That's a great
and kind of it for the for the audit. >> Nice job. Would somebody like to make a motion to approve the audit? >> That motion. >> Would somebody like to >> now? Are there any questions or comments
on the audit? >> Nicely done. All those in favor? >> Opposed? Motion passes. >> Next, Missy's going to go right into first budget provision. Okay. So, you have those packets in
front of you as well. So first couple of pages or the first page well cover page the second page that's just who we are all of our information. Um we bounce now to the next page. This
is kind of this is our highlights for our first revision. So you kind of see where we had some general fund savings um with some revenue adjustments of about 49 grand curriculum adjustment. We did we were able to adjust that because
the literacy program that we were going to go with is not exactly what we were looking for >> and so it's going to we're do doing a cheaper option this year until we find what we actually really want >> piloting this year so we didn't use all of those
>> and then uh cost increases so some salary changes lane changes that happen on September one just buy whatever you >> eventually we're going to need every class to do it Um we did end up adding a 16th bus route which was about 82 grand. Um there were
benefit in 403b changes that was about 110,000 and then FMLA costs of about 176. So now we have our actual fund balance for last year which is you'll see is the 15.7. I have a projected fund balance of 16.6
six, but we are looking as of right now and we're still getting preliminary numbers, right? So, as of right now with all the budget pieces and I'm showing a deficit of 266, but that could change again at the second revision. So,
>> are these that new program last year? >> I will talk about that coming up. Yes. Yep. >> We really like that. >> Yes. >> I know. Me, too. >> It's a great spreadsheet. >> It is great. Okay. So,
first provision. So, that this is just the revenue. This is just our breakdown of what's local levy, what's coming in for state aids and our federal aids. So, obviously, typically we have most of it coming from state aids. You have about 2.5 coming in from your local levies and then that remaining 130 grand is coming
from our federal aids, which is our title program. Okay. So, now we're going to look at how our expenses are broke down. This is breaking it down by program. So, you can see that the majority is accords to our teachers, our staff, which is who we
are. That's what we do. Um, so the majority is there. We can see our special ed. we can see our pupil support, our buildings and grounds, um district support, administration, votech, which is our CTE courses. Um so you can kind of see how that's broken
down. And then this is another breakdown for expenditures and it's breaking down by the optic code. So the main difference with this one is it kind of combines your salaries and benefits. So you can kind of see what's going to our salaries and benefits, what's going to purchase services, what's going to capital
projects and etc. And then this is just our summary page on the back that we typically have there. Um I did not make any changes at this time to community ed or food service. I'll look at those at the second revision, see if we need to make any changes there. Would somebody like
to make a motion to approve the first budget revision? >> I'll make a motion. >> Somebody like to second. >> Any questions or comments on the budget revision? [Music] >> All those in favor?
>> I opposed. Motion passes. >> And then I did just have a business manager report update. So, um I just I did put in there about the audit which we just talked about levy. So, we met on October 2nd. October 3rd, they came out with a new levy run. So, you have a new
levy sheet in front of you. Um, so it was at I believe it was 5.25% when we last talked about it in September. Now, it's at 6.01%. So, you have that in front of you. We did approve in September to take the
maximum. So in December at the truth and taxation hearing we can choose to change that or we finalize if we're taking the maximum we just take maximum. So but in November the little yellow sheets should come out >> six like six >> depends on the year. I was just gonna say we somebody showed us a chart last
meeting and it was like four and then six and like >> we tried to keep it I want to say within two or three points a year because one year we did actually it was a negative and then the next year it was 14% or so to keep it
>> as level as we can. >> Yes. while still making our needs. Yeah. >> Um, next, the title grant application, we were approved in on October 3rd as well. So, that's renewed annually to support our title staff. Enrollment as
of day 30 was at 1317. That's how many bucks we have in seats. This is down from day one, which was at 1326. I I think we just had a lot of kiddos this year that there was just not a communication that they were not coming and so we had some movement there on the
first day of school budget. We spent 12% of our current year budget in the first three months of our of our new annual budget. This is down 1% from last year. So So we're doing good. And then we talked about the first
budget revision. And then for the projection model, Ellers is going to start pulling numbers and doing those in November. So I'm not sure if they'll have it ready by the November meeting, but they will be starting to work on that in November. So I will have something to report back. In December,
probably more than likely December by the time we get that back. So >> any questions? >> Any questions for the booster club? the budget committee. Don't even blind about it.
>> Um, anything else from the budget committee? >> No, it was just repeats of everything you mentioned. >> So, we're good. >> Thank you. We'll move on to other the C County Children's Initiative and the agency agreement.
I believe we do this every year, do we? >> Yes. >> Yep. So, I would entertain a motion to approve the C County Sherwood Initiative in our agency room. I'll >> second. >> Any questions or comments? All those in favor?
>> I opposed. Passes. Next. Superintendent report. >> Yes. Mike wrote down some things before he left, so he knew he was going to. >> He would. He very detailed. >> I want to know if he's watching.
>> Hi, Mike. Yeah, you should all say hi. >> Um he just he wrote down a couple of things, more announcements than anything. Um we didn't have school today. We had a PD day today. Um there is no school next Monday. That is conferences as I mentioned kind of
earlier. Uh parent teacher conferences are the 27th uh which is Monday and October 30th. Um the elementary middle school on Monday it's 12 to 7. um 12:00 to 7:00 or 12 to 7:30.
>> 7:30, right? Um high school is 4 to 7:30. High school has some professional development before that and then their conferences begin at 4 o'clock and then Thursday the 30th um everybody is 4 to 7:30. >> Um November 7th is a professional
development day. That is on that Friday, November 7th. Um that's typically our uh digital professional development that happens on that day. And then we had grandparents day that was on October 15th. Um >> I heard it was a huge success.
>> Yep. We talked to a lot of grand that were leaving crow. It was a busy parking lot to get everybody to keep moving. That's the comment I got is could you split it up like do some in the morning and then do the other half in the afternoon so that I can find a parking
spot that I'm not parking at the churches. >> Yeah. >> Go to the classroom. >> I should rent out my driveway. >> The other argument is I've got a grandchild that's you know second grade. >> That's a big piece is we have a lot of grandparents that hit multiple
classrooms as they're going through. soul. Um, I ran the bingo. I just It was probably the best bingo that they've had ever. >> Greece. Gos. >> Yeah. >> Probably called this number. >> Yeah. Um, the, uh, we had a great
homecoming week. Thank you to all staff that made that possible. Winter sports registration starts November 3rd. >> Awesome. >> Any questions for Ryan? Fill in >> Mike. I I can
But we should just be able to ask them right now back with answers. >> Exactly. >> Good. >> Any questions? Good job. >> Anything else from the board? >> All right. Then I would entertain a
motion to adjourn. >> I'll make a motion. >> A second. >> All in favor? >> Right. >> I almost wanted to keep it. >> I almost forgot that. We almost
always >> I'll be honest.