Norah, it's not going to put I didn't have this included. That's the AC. I know what it said. 20 30,000. You know, incorrect. Seems like a good call. Going to have to lease a manufacturing
plant. I knew that last now it's sort of in line or closer in line with Yeah. Yeah. totally. Yeah. Thank you. We'll call this month's meeting to order. First order of business will be
the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I'd like to thank everybody and welcome
to our July 15th regular council meeting here on a very warm Tuesday. First order of business will be our consent agenda which includes a few items. June 17th, 2025 regular city council meeting minutes, a request to
approve alcohol for both a private party and employee gatherings. A raffle permit for WGA for kids. raffle permit for Pine Island Youth Basketball Association in a couple months. A request to approve seasonal employees, a request for out
ofstate travel for the library director, a request to approve Michael Estramm as a public works maintenance technician, and South by Southeast temporary liquor license for the Pine Island Classic Car Show to be held this month. We have a motion and a second to approve
the consent agenda. Any questions, comments? Otherwise, Delena, Colton, Mr. Paul, Randy, and David will be I welcome Michael. We will go to public
input, which we had somebody put their name in, but I do not see them here. So, where did Mike? Uh oh. There we go. And uh so we'll just jump in. Anything written? No written correspondence, Mr. Mayor.
All right, let's go right into administration, which is going to be item eight, a request to approve the new water softener from Waterworks Plumbing for the Evergreen Place soften their water. Yes, we got a request from the director
at Evergreen Place. One of the water softeners went out and this was a quote to replace it. So, because it is over the $2,000 limit, it's coming to council. Um, so they currently do not have a softener, water softener
operating. We did replace the water heater last year, so the plumber did feel it was best to replace the water softener to help um the life of the water heater. We have a motion and a second for the
water softener request. Any other questions? Elena, Vernon, Brandy, David will be I that taken care of, we're going to move right along to resolution 25-27, which
is approving um the PSIG application. Yes. So, uh PIG is the point source implementation program. This is a program through um MPFA, which is the Minnesota Public Facilities Authority.
And so this is a grant program where cities can apply. You need to apply and get rated. And based on your need to upgrade uh water infrastructure or wastewater infrastructure, there's two different programs. Um cities can get
grant dollars for that. And so the PIG program is funded through bonding dollars. So although we did not get any state bonding dollars this last legislative cycle, uh they did fund the PIG program. And so now uh we can apply
to MPFA on the wastewater PIG to get our name on the list and essentially apply for grant dollars for that. Part of that application process is each of the cities uh passing a resolution in support of uh applying for the PIC
program. It's not guaranteed that we get the dollars, but we can apply to see if we can get any grant dollars. I'll see if Craig has anything to add or Okay, perfect. A motion a second.
plugging away at this project. Any other questions? Otherwise, Delena Colton, Vernon, I Brandy, David will be I. We're going to move on council to a request to approve the
catalyst website contract renewal. This is our website host, right? Yes. So, uh it actually is a contract to start in 2026. However, we proactively reached out to Catalyst. So, um if you
remember when we first switched websites, it was actually with a different company. That company was to taken over by Catalyst. They did uh honor our contract with the existing company. Um they actually reached out and they would like to have us enter into a contract with with the new
company. Um they are honoring all the same terms and conditions that we had with um I believe it was Gov Office. uh part of our website when they built the new website is with every contract um re-up we get a refresh and so
essentially um with no cost to us they'll give us all the new features that ava that are available so they'll kind of scrub our website they'll apply all those new features that we want they'll update anything that we want for no cost and so um for each year that we
renew that we we get that for the website and so we would kind of like to start working on that on the back end with Catalyst and start uh implementing some of those new features that they have. Like if you go to our website, we've like the toggle boxes and things like that. They're always coming up
coming up with new different widgets for the website. So motion and second and the renewal may also do mass notifications. Correct. Correct. Yes. So, our our mass notification that we do for the city, I
know like pool updates are really popular. We have different categories that people can sign up for updates. We send those out through email, voice message, or text message. They can sign up for what they choose. That's included in this is that uh subscription for the mass notification. And realistically,
the three years we've had that, it's worked flawlessly. So, correct. Yes, they have a built-in um increase in in the contract. Very good. Delena Holton Vernon Brandy
David will be I be nice to be done some work on the library request to approve the library masonary quotes. This is a good read. So we've got two bids, one from quality
restoration and the other from building restoration. And as you can see, one is three times as expensive as the other. So, my board did meet earlier last month and they did recommend going forward with the bedroom quality
restoration and we just needed to bring that to you um get that here. We did uh have $12,000 the budget last year that this year and so there should be plenty of money. It's needed.
It's needed. You have any questions? Yes. So he is actually reached out to me yesterday. Have you heard? He's trying to get the rest of the summer. So we are going to be right into
that. Yeah. Yeah. They did. Um, and that might be something we can request, but that would help with the water. Um, but yeah, just that I don't think that the cap is worth,000.
I'm sure that is And the fact that we had the epoxy on any other questions, thanks for your work on this one, Rachel.
Hey, this is a action item. Councel motion and a second. Any other discussion? Rachel, what would be your goal for a time frame this year? Although Eric said um because yeah, he was trying to get
things scheduled for the rest of the summer. So, I really don't think that it will be approp. Excellent. And um is this your names are is this going forward with that C and what the mission for the
on that just so I can want to make sure that wasn't my initial Yeah. Yeah. Yeah. like a metal cap or something.
We had so much fun in there as a kid though. All right. Um, we made the amend to the motion. So, Delena, Holton, Vernon, Brandy, and David is I. Thank you. All
right, council. We get into a request to approve the SC25 and Fire Relief Association's pension increase. We got two gentlemen here who's speaking. Mr. Shetty is out of town. So, Dei,
he's got the mustache here. In front of you is our SC. Uh this year we are looking forward at the level increase 9200. Uh with that being said, last couple years we've had nominal stock markets uh
step last year with this increase and we're just trying to continue to progress that you for the fire department is all going back to the ones that are doing all the
hard work. So this money um is pretty much for them to fall back on once they retire from the service and want to just relax their family. Um any questions for you guys just based
off of looking at the report. I can. So, based off where the market was at last year and where the market's currently sitting, uh, this last month, you just got to, uh, 1,997,000 in that account. Talking with our
treasurer, Matt Chitty, two weeks ago, it actually $2 million. So, it's continued to grow. And with it continuing to grow, uh, we have three deferred members currently. uh the total liabilities for the deferred average 155,000
and $210 I believe and um with what we have for such a young generation of this department this is going to continue to grow um we have one person right now on the department that would be eligible if he was to retire as of tomorrow be able
to collect his money right then and there from him down we have one guy that would be eligible this fall and that that we're looking at a twoyear by span members that actually feel left at that 50 year mark. Um on
that point being said pretty much once a member retires from the fire department police association whatever their number is that's what they're locked into. So if I was to retire as of right now I'd be locked into the 7800 and I would not
be able to collect that money until I'm 50. So with some of these guys, they might be getting to the point where they look to retire. We want to make sure that everything that they put into the department is actually going to be paid back to them. So that's why here every year that we can possible to increase
this just for those that have put the time in and the effort, they can be rewarded once they retire. Uh like I said, right now we're currently 135% funded. We had fun come in our yearly audit last month. So we
got to look over the numbers with him and then after we got done discussing the audit with him, we actually went into our SC and made sure that all the numbers that we had entered were finalized and everything was correct. That being said, you know, guys
first and then from there right away. So I know Elizabeth has talked about advocate before in the past you know the relief associations we very much wonder the city be liable but um for what has
been doing and how it's continuing to grow very confident with where our money's currently sitting and we'd like to continue where we're at from I'm looking for the economy and all that we don't have.
monthly you know and there's and there's a struggle I where I would say Pine Island is sitting very uniquely right now is you look at the um retention rate of the fire department it'scept exceptional. Yeah, it's it it's exceptional. You look
at a lot of agencies around us and the turnover even down the road from us is extremely high. Very high. Um there's a reason why the retention rate is so low here. I think it's both culture but um the city's investment and making sure that we look at taking care of the fire
department. Um one a few of the challenges that the relief has had to deal with is a significant increase in calls. So these guys and girls are gals are are you know having to put more time in. Um but I would also say get just uh
having the presentation from Glenn listening to how we're sitting and like you said Mr. Paul looking longterm making sure that the city is is protected but also the um likelihood of that happening is extremely minimal but
our it could happen. It could happen. So right themselves for you know the next but I I call question 135% Is that at this
rate or was that was the other liabil that was funed for any roughly 110%. You try to stay right about that 105 range. Um just pretty much not have to come back yearly and
ask for these big increases. That's the hardest thing is we're trying to get trying to get everything back on track just so we can slowly grow as as the years go on, especially with this account growing. Um it's it's one of those deals where we fall back in track
now. Next year we can be, you know, coming back and saying, "Okay, we're going to add additional $200 to what we're asking for this time." Say it wasn't approved this evening. Um so then it's just going to make our steps a lot bigger. And now the reason we're kind of
going for this big jump is get back on track. So we're right back at the 105% team races from there. Um with what we have for roster right now for
our officers to Brandon say there was fire chief just asking making sure that we're not having new fire come into the play that will change the liability of things. you say as of right now we're sitting comfortable. It's better to have a select few guys on the department that
can get the job done than have a whole roster of guys that you're you're putting more money into. And you know, we're very well group of the department and very scenario.
square. So, yeah. So, uh every year, uh the new board, they'll actually um make a motion to have everybody set the positions. I have personally been able to be residency for the last three years now.
So it's given me the opportunity to oversee kind of the whole thing. Um sh he's second year now being treasurer. That was something that was brand new for him. Every year they have the opportunity to actually swap guys around having one of the trustees come on to be vice president or have trustee come up
be president. So with new members going on. We do have one new member that has been on the department for about three years now. He's now a trustee under the league. Uh he's been able to attend some classes. through some of the schooling and we pretty much just try to build everyone's knowledge off each other. So
every meeting that we have, everybody tends to learn something new each time. So we got a very young group but a very strong. Yes. We have a motion and a second on the request. Any other discussion and or
questions from the council? Not Delena Bolton. Hi. Vernon, hi. Brandy and David will abstain. Thank you, Thei. All right, council. We're going to jump right to item F, which is resolution
25-28. amending the wacken sack and sack fees. So, whoa, that was loud. So, early last spring, we discussed uh looking at our whacken sack fees to make them more in line with
neighboring communities. At the time, we had some discussion on whether we wanted to apply this per application or if we wanted to apply it per acre. uh we went back and listened to the meeting and it wasn't very clear during that meeting
what was intended in the motion and so with just different developments going on some of the discussion that took place at that city council meeting is uh if someone I believe it's when we had one um parcel part um petitioning the
city to hook up to water and sewer they're being charged um they had a larger lot and So council did not want to uh charge them the per acre and so at the time we did note that the fees were per acre. However, um
Stephen and I looked more into what surrounding cities are doing and just based on how many developments we have uh around the city along with residential and commercial, we do feel that it would be more appropriate to have the Wacken Sack fees applied per
developable acre um and not uh just per application. Um maybe I have a motion a second. So, council D, especially for those of you that might have not been on council that time, do you have any question just to clarify on
how that schedule works and know was it was nice that uh city staff was able to bring that to our attention. So, yeah. So, get that going. So, um, if not, uh,
Delena, Colton, Vernon, Brandy, and David will be I thank staff for working on that. Uh, we're going to jump into another fire department um, request, which is going to be to purchase an upgraded SCBA seating for
the new engine. Casey John's got this one. I like his shirt. issues over the last couple years attached. Can you explain them? Yeah. The current seats we have are non CBA
seats. So the air packs the seats right now they're all trucks on calls where the air just will not come out of the truck seats guys back up calls getting off the
truck. And so part like all of the old trucks up there all have the SCBA packs. The breathing apparatus that goes on your back is built into the seat so firefighters can pack up on the way to call where the fire department was running into issues is getting on scene
and those packs are in the side of the truck trying to pull the door open. The door didn't come all the way out. It was the packs getting stuck in there which is causing a delay for our firefighters to get geared up when it's time to fight fire. So Casey's been working on this
for quite a while trying to figure out some alternatives. So part Do you want to explain the clean cab thing? Kind of traffic. So that's really push and
pretty well fire. So this big question. Yeah, it's not functional. Yes, I will add that we're requesting the funds come out of fund 280, which is the
charitable gambling account. And so this it would be money that um the fair department has donated to the city. All for the upgraded SBA. A motion a second. Any other discussion or questions for Casey?
If not, uh Delena, Colton, Vernon, Brandy, David will be. Thanks, Case. We're going to jump into planning commission. There's a few um nothing under that. So, we'll move on to public works and engineering. There's a few items for us to look at, including
resolution 25-29, which is ordering the feasibility report for the 2026 street improvements project, something we've been working on. So staff has started to look at a 2026 project uh where we would reconstruct
certain streets uh in the southwest street southwest. So that portion that area also second street southeast so just west of the school. Um we have
looked at that for a number of years and feel like so include that area and um then the other two so number four and five so
the project would be in conjunction with some county projects the county is looking at resurfacing and adding a traffic circle at the intersection so um We've had some ini issues
with the scientific aging infrastructure looking at reconstru and then also um and then the last one which we just had a home about last Friday next year and so with that look
how we can extend utilities out to that little court area and so running with that project. Um those out of those um so um we have an exhibit kind of
outlining the uh highlighting the Mayor again just just a question for I I just had a question for Craig. I I just don't know because I don't know what the council members know. We got some new council members. Have you educated council about where this fits
into the financing process? Sure. So um there's a state statute that's chapter 429 that outlines a process for any projects that would lead to an assessment to the above property owners. Um this is the initial step in that
process. So um authorizing um cost overall timing of the project and not over not overall cost to the uh to the city for the project but also what those possible assessments could be. um
upcoming when we present this feasibility to the council. You'll also call for a hearing. Uh so we'll have two public hearings with the uh with the property owners. Uh the initial one would be the results of we also have
another hearing follow. So um again that's um we could have the initial publicity as uh if if you decide to move forward with the project we'd like to get as Uh yes
for yeah there's certainly be some questions about uh the condition of the of the infrastructure. So that's one thing right service we go through the age of
access. Yeah. Um so the Yeah. So, they'll they'll set up a detour. We we don't have those final plans from that's something.
sounded like I mean on this land here we're doing north you main street there. So that cut off there or you know
so we would not have to go back into that center street intersection. So aroundecessionally stuff All right, we have a motion on the resolution
feasibility report improvement project. One second. Mayor, if I could just The only reason I asked Craig to highlight the process is just that um it's common on these processes, particularly at the first
hearing. First hearing, of course, that's where you all are deciding whether you want to move forward with the project or you want to kill it. You don't want to consider the project right now. Of course, your residents will to the extent you have residents that come, they'll be most concerned about how much they're personally going to get assessed
for that project. Mhm. And those aren't the same question, right? I mean, how you're ultimately going to pay for the project is a decision that you make a little bit later in the process. So, you're unfortunately put in the, you know, this is why you make the big boxes. I always joke when we say you're you're put in
the hard position of having to decide does the city need the project or not putting aside how much individual people might be assessed or might not be assessed because ultimately you'll you'll decide later how much they're going to be assessed. So, uh, just want to highlight for you that that's, you know, that this part of process is you
have to make the hard decision at the front end about whether you want to move forward or not and folks are going to be most concerned about their financial impact. So, and to Craig, his work on this, this is really one of the final big road
projects that the city started what, 20 years ago or better. Um, and this was one of the items that had been brought up here the last couple years that we had to make decisions to to move back a little bit. Um, so thanks for your work
on this and yeah, so we'll get them going. So um any other questions council advis Delena Colton Vernon Brandy and David will be I
that going which jumps to resolution 2530 ordering the plans and specs for the heelrest water tower rehabilitation. Are you doing this one too Craig? So T was constructed in 2005
only system and some of the elements or so. So in 18 assessment of the tower and they violated some of the deficiencies that the tower has along with some flaws. So um you know just looking at the price of
systems like super expensive contractors. So feel like it to recondition that tank there accessor system
isn't correct. repairs. Yeah. You see more sweating. So it'll be very similar to the process. Yes. All right. Any otherwise this will be an action item unless there's more uh
conversation. We think we're about good there. We're good. It just comes out of basic engineering line items. So team specializ
water tower weekend motion a second on the resolution for the water tower. Any other discussion or questions? If not, Delena, Colton, Vernon, Brandy, David will be I that'll be good to doing
preventative work. Good. Let's jump into the swimming pool discussion regarding the slide. But so we did send the slide out a bit. We should see one last Thursday and that
was in the amount of $597,200 from a local special contract. So um being over budget looking to be in that $450,000 range. Um I had a conversation with the vice president there asking you
know to review scope and then also the pricing. Um they said that they had included some items um such as some of the replacing some of the drains and that pool that um that really didn't need to be placed. Um so there are some
items there that they have too much included in that price. U they did come back uh they said they would re-evaluate. They did come back yesterday with a uh with a revised bid of $486 thou,000.
$486,7. Yeah. So that that looked a lot better. Uh the other thing that we uh let them know is that the we have seen some plaster that has been breaking away on the surface of the field. And then also
there's some tile that has So they so they had some repairs done in the spring on that open. Uh so they did include some money there for right because we know that there's more
more to do. So looking at that they came in closer to budget. Um we didn't do this with with received one bid. We did send this out to four potential biders. Um but
one bit. So having them evaluate their bid and essentially change to adjust that price. So, um so we did prepare a resolution 31
that would um um that would authorize the u accepting of the special need contractors amount of 486,77. So, um that's a
11,000. So, so we can do a couple things. You can think about it. That's um I know as far as timing goes, I asked them about schedule. They said it wasn't getting getting
done before it opens next year. Um but u but because it's closer to the budget yeah some of some of it would so like the foundation work this this fall get
that in place and it's possible that the slide could even be installed this this year likely to additional budget. Yeah. So, um for the budget, so we have
so we initially have a little over $200,000 being that we've been trading for. Uh and then we discussed with council at a previous work session that we take the additional funds from bill that
and so uh we do have a little over $500,000 that are left not dedicated to any projects yet. Um and that's taking account to
already paid off land on that takes account. I would be comfortable taking $280,000 difference from those capital unreserved
capital funds and moving that um to the capital item. It doesn't have to be I'm sorry. So it can be an action item tonight. It could be. We We do have a resolution
prepared that I do have resolution prepared that would perform the bid as stated change order. So there is the chance that I mean we're
accepting bid for this but do you feel confident enough to do that or do you know I So they did they did send me their um and so just because you're seeing
that first time to this basically stating we have the advertisement for vehicles posted but we did receive one specialy contractors. So we are looking at entering into
contract with them second there is stadium contract amount would be so that 486. So that would be the contract amount and again that's a change order change.
So that's how we get from there with just so we have a how we arrived at that is more yeah council we did talk real briefly before the meeting I what I understand all that to mean is that there isn't a
scenario where the city will be signing a contract for $500,000 without either having the change order in hand already signed by the contractor or we won't be signing that at all. We'll just have a contract through the 400. But either way, there is no
scenario where the city's signing off on 500 and waiting for later to get a change order. That that's not going to happen. So, sign both of those then back to the right. Um,
um, I think we'll move forward with the rule of resolution 2531. Uh approving the change order bid. Second motion, a second to enter into the resolution
2531 for the pool and the slide. Trying to get this behind us. Uh any other discussion or questions? I would just make a public notice. people are uh there's some people that
misunderstand how this process works and there's things going around. So, if they have questions, reach out to city hall for clarifications rather than making assumptions on how this process works with the pool. So, frustrating, but that's what social
media is. Um Delena, Colton, Vernon, Brandy, and David is I thank you. Get this done. Thank you. Legal Bob, anything on your end? I I don't have anything to report right
here. No. All right, we'll jump into claims. Motion in second on claims. Delena, Colton, Vernon, Brandy, and David is I on claims, which
brings us into our department updates. Did you want to share anything on your end, Elizabeth? Uh huge thank you to Mitch who put in a lot of time piling a lot of information from a lot of people. We put in for a
grant to completely revitalize trail head park with all new equipment. Um it would have the rubber matting underneath the equipment. It would completely be um kept accessible. And we found a few weeks ago that the city was awarded that
grant. And so it is a um about a $500,000 project. And so the grant would cover 50% of the cost. The city would not 50% of the cost. And so we don't have a lot of the details. We essentially just got a letter that said we were awarded the grant. More details
to come, but we are very excited that we were awarded this opportunity to our main parking. Yes. while being accessible. Um the equipment um we had it at a previous council meeting and so um about the
ramps and different things for what to do. So um as that comes we'll have lots of planning in the next uh probably six months to get ready for that. I know we need to work out the site at child park. We may have to um take down a few trees
just to make way. But um the park board is working on kind of a plan on working with planting the trees and we're taking um some of the variables out. So uh yeah, it it's pretty exciting. So I know this is something that is
working on Rachel. Well, thanks foring by I'm waiting the library to get whole training. So she got Oh yes. Not Thomas, but I've got it covered up.
Otherwise, right now, summer reading is on our minds at the library. Um right, we have a a program tomorrow that is reg sold out, but it's free. So it's the registration is full on um coding your own video game. I believe that's through
code ninjas. So that was that's a very exciting thing that you're really looking forward to tomorrow be here. Um otherwise aloha story time is the next big program we have that'll be on the 30th that's in our regular story time hour.
So if anyone has kids and wants to come out, please do. We'd love to see you. Uh we also are having minutes story time and game meetings each week. So it's been kind of fun to see how those are all going on. and just included last
week's picture of story time on your job on my report for you when you need it. Otherwise, this morning the county library directors met with the county just to kind of go over any stats. We try to visit with them every year just to kind of date with library business
and they were very receptive. We had a very good meeting with them. And then otherwise the garden is planted. I've got a peace pole waiting to be installed in my front yard and I've got a pollinator garden sign frame already in. We're finalizing our design for the sign
itself. So, we're really looking forward to those last bits to go in. Um to kind of also wrap that up, we have a paper planes program coming up that's for all ages. That'll be on August 11th. Um, this organization takes invasive weed
fibers and we make paper out of them and inside that paper they put native seed inside so you can plant it. It'll kind of compost itself and make it a pretty thing. So, it's kind of going to be a fun program. So, we invite anyone who is
interested to come by the library uh from 3 to 6 on that day. Um, otherwise I will not be here next month. I am planning a vacation to Atlanta and I don't plan to zoom in. I'm sorry to say um for that and then of
course my training is September's uh council meeting. So I may try to get in on that one but I can't make any promises. So I appreciate your support and I'll answer any questions that you might have. Thank you so much for your work. Sure.
Get going. works. Overlay still waiting on forest and mold trying to work the sand and gravel. They have a sub that's doing it. So they're trying to get them here. And then next week we'll be doing ship
ceiling that I had highlighted earlier. almost done with all our It's looking nice over there on the southeast part. That looks good. Well, thank you so much,
EDA. Just a reminder that our show is July 27. Um, I know the choking hard to get all that ready to go. Um, one thing I would say is that they are looking for a few volunteers, just a couple people there in the morning to get the cars in, get the food
set up, and then a couple people at uh, closing time just to get everyone back out to pick up any trash that might be on the street. So, they're looking for probably four to six volunteers to help do that. So maybe if you know anyone or yourselves would like to participate in
that partic. All right. What's the plan for how they're going to do this? So public works is going to be working to get all the the detour set up and then the the volunteers are going to be
there just to make sure that the cars know how to get in and get out and walk. Thanks. Fire department have anything? Nothing. It's been a busy month already.
Um, National Night Out's going to be August 5th. So, fire department helps with that. That's going to be August 5th from 5 to 7 up at the Legion Hall again. So everybody, the community is invited out for that for food, games, prizes, water,
and nonprofits. So that's always a good time. Sheriff's Office, nothing else. Um, we before we go into close session, pursuant to Minnesota statute section 13D.05, 05 subdivision 3C3. The meeting
will be closed to discuss offers or counter offers for the purchase or sale of real property by the city for Evergreen Place. P number 68427003. I think that's it. So, thank you everybody for coming out tonight. Stay cool.
Do have a mo. We can uh close the meeting. We have a second. Delena, Colton, Vernon, Brandy, David will be. Thanks everybody. Just under.
That's not bad. Quite a few things to knock down. So, I like all the Pine Island shirts we've got up here. It's pretty impressive. Yeah. Yeah. Was that a thing that we coordinated or
I'd rather shirt is Pine Island adjacent I think right Pine Island too. One, two. Pretty