e e e e e e e firstorder bus will be I the flag of the United States of
America and to the Republic for which it stands one andice February 18 2025 meeting Mr Mayor yes sir I'd like to make Mo to am the agenda under administration at IMG for the closure of
Second Street and Third fores a motion to amend the agenda to add item G the administrative portion a second we have a motion in a second any other discussion
hi EXC me ver hiy move on to the consent agenda which includes few items we have our January 21st 2025 C council meeting minutes February 4th 2025 work session meeting minutes
resolution 25-39 approving the 2025 budget amendment and resolution 25-8 accepting donations AC consent agenda a
second Bon hi Brandy hi and David is I run public input do we have any correspondents no WR correspondents I do have red shoes on wear red
hoodies that one all right let's move right into Administration get the ball rolling here which is resolution 25-10 off the write off uncollectible debts something that we have to do every
year this essentially these are accounts or bills that are owed to the city the city's main area time unfortunately we're unable to do so usually it's from pass water
some full list was in the p [Music] toal do have second motion and second any other discussion
questions Delon B hi Brandy hi thank you moving on to Item B which is request from the Chamber of Commerce to rent the crary building during the offseason wave rental fees
uh this is something the council has been approached by the chamber in the past we've been able to work with them yes so um there's two things before Council one is we typically don't rent theary building PRI first so we're
asking permission to do so and then second we're asking for fee waiver the tyal fee with taxes are about $107 um the request from chamber should we rent the cream building during offseason way the rent of second a
motion in a second and this would be uh the chamber when they do this typically it's when they do the see so there's always chance with the weather that toilet might not be
available so they are aware that so we appreciate their work on that Del Hi Colton hi Vernon hi Brandy hi David is I we are going to move on to resolution 25-11 which is approving the orderly
annexation agreement with and Sh yes so this is something that we've talked about um in a few of the past work sessions we've also um when I say we I mean our City Engine engineer Craig
Bren and I have been to multiple panel and Township meetings to discuss the agreement before you this is the final agreement after a few discussions back and forth with the town board uh it is essentially an orderly annexation
agreement for approximately 400 Acres on the northeast side of town uh the properties are all located between 195th and Highway 52 um essentially all the way from City Limits and goes up to
41 um just to clarify entering into to an orderly Annex agreement it does not mean that land is automatically annexed to the city so the property owner would have to petition the city to be annexed um in within City Limits by uh passing
the orderly annexation agreement and the township doing so as well uh this look this just makes the process easier if the land owner did petition the city to the annex we could do it by a simple resolution instead of
and I'm not sure I do um May Council just very very briefly just sent us an opportunity to mention what these orderly annexation agreements do and what their value is I just would pull out three three items from the agreement that you had your
packet the first is sort of the big picture why do we do it cities have power to Annex Township budding Township B by law by Statute um and we can do that by ordinance without an agreement but there are limitations on how much land we can do that way and there are
other limitations on when cities can do that and so order the annexation Agreements are used uh to not have to worry about those statutory limitations that allow us to Annex more on another land than than the statute would allow so that's the first thing that to understand the second is and I'll just
tell you I learned this myself last week we had a conference among City attorneys in the state and somebody from the office of administrative hearings the state office that handles annexations pain uh to that and presented about order the annexation agreements you'll
see in in paragraph four of the agreement it's titled consideration by the director that's referring to the director of the office of administrative hearings and what that paragraph says is that uh we're telling the state to do this annexation when we ask for the
state to do it um it doesn't happen until we ask and then it goes on and say the office the the state office doesn't need to weigh in they don't need to dig into the details here we've worked that out and I'm pointing that out because the office of administrative hearings
now has said even where a city and Township have an orderly annexation agreement unless it contains this language they're going to open up a full-blown hearing we're going to have to have lawyers go to it it's the whole it's the whole deal so it's good that we as a matter of course have always
included that language in our orderly annexation agreements with our abing townships uh and then um uh reimbursement which is paragraph nine uh you'll see the reimbursement amount there this is reimbursement to the
township if we go ahead and Annex land for the lost property taxes the property taxes they won't get on that land and you might wonder about the amount $495 a understand that um this provision is common in all of these order anation
agreements and it's intended to replace lost property taxes not just for one year not just for the year of annexation but several years after the anation and so that's the reason that that amount is a little bit more than maybe you would expect to see because of course property
taxes on land in the township aren't $495 an acre but this is intended to replace it over a period of years so I just want to point those things out those are common in all of our agreements and I'm happy to answer any questions any questions from the
council and I would I would emphasize and reiterate too uh what our city administrator had mentioned the collaboration between the C and the city on this projects and keeping those Avenues of communication open between
the two governments which is has paid divid so we appreciate the I appreciate the city staff uh being able to work along with our city engineer on I did have one question that I'd like to ask in regards to the 4% for next year
starting on the 26 I mean does that increase every year 4% or is it fixed to the market or how does that work yeah um as I understand the agreement C speak to it as well but I think it's 495 for 2025 and then it would go up by 4% annually that 495
would go up and I mean I think to be blunt about it that's a number that's intended to stay a little bit ahead of inflation wants make make sure that they're covered against inflation and you can anticipate inflation being two 2 and a half 3% so you know that's a number that they've picked and we Clos
to agree to to make sure that they're cut full depending on how so that would be for any of the land that's not an that we designated in this well I think it's I think it's contemplative that an annexation if the the project underlying this that maybe we'll talk a little bit
more about either in the next item or later in the future at Future meetings I think it's anticipated that that would go forward in 2025 it's HED so there shouldn't be an issue about but if there was say 20 acres or something there that
would continue on for right to the extent we don't inex all of it right Mr fting May that 495 was modeled after we uh have several or the annexation agreements with New Haven Township and so that 495 is where
we are at currently in good New Haven Township with I just want to understand that if it wasn't all an accid that continued on so thank you yeah you have it just read move resolution 251 approving the orderly annexation agreement
[Music] with second have a motion and a second on the resolution any other discussion from Council Members questions hearing nonea hi hi Veron hi
Brandy hi David is I which will bring us to item D which is request to approve the joint power agreement with ship so a continuation so bear with me and I will try to use as little AC acronyms as
possible um so before you is a joint Powers agreement this joint Powers agreement would be with P Township uh in regards to the parcels that we were just discussing annexation so we have a
development company Ryan Companies who is looking at uh potential development on the northeast side of town uh to look at that develop development to see if it's possible they must complete a um a
which is an alternative urban area wide review essentially what that is is environment RW and on the P we've done environmental assessment worksheets um because of the land area is larger it's a that process and so um because these
lands are within the township the township would serve as the um government entity that will oversee that process because we have an or annexation and if this development work to occur uh and those lands would be annexed into the city the city would like to oversee
that a process and so what this agreement is is it's essentially a power sharing agreement with uh Pine Haven Township or excuse me Pine Island Township so that the city of P could oversee that process will to approve the joint poers
agreement with the second MO second and just for um the public as well to be aware as our city administrator explained this agreement is a collaborative approach between the city
and the and the township um so the township is included the city is included in in these conversations so it's a very transparent U process with that which I appreciate our city staff working with their attorneys and getting
this working yeah if I can just uh one one quick comment about this um uh you all will be extremely important in reviewing the a that the developer puts together then ultimately get submitted under our name the developer puts it
together but but to be clear you're engineer I mean a big reason why a city would be a better rgu than maybe a Township is if you've got an on in effect an on staff city engineer this is going to be pretty engineering heavy um these reports there's a lot of technical
stuff in it that all of us won't know as much about as Craig so that's a good reason why a city would be potentially in a better position to do this than so we we'll be leaning a little bit on Craig here to tell us what the
say I'd also like to add that just before you tonight is just to enter into the joint Powers agreement there'll be many more hearings down the road with um kind of the May gritty details all what that 8way our and in fact we have a special council
meeting scheduled on March 4th um at 6m which where we will um have further information about the imoving our thank you we have a motion or second any other
discussion Delena hion hion hi hi and David is I thank you everybody for your work on that we are going to be hearing a request from pop P for the Arts asking
for a wave on the rental fee for the Chief Building during the summer concert series they provide entertainment for music appreciated in that group for Papa we the feed for the C building during the summer concert
series second have a motion in a second um they were able to provide the dates of their concerts for the public to be aware they do concerts both at G fact up on Main Street Ben Park so we appreciate their work with
that Dana hi hi Vernon hi Brandy hi David moving on to resolution 25-12 which is proving the contact for Beed prepayment this is a continuation from our conversation at the
workshop 2024 the city entered into a contract for Leed um with um patent Walter for 22 Acres on the north side of town um we have made two payments on that one for 2024 one for
2025 uh we are asking that we uh pay off the contract theed so we do have a clause that there's no PTY for PR payment and so that would be paid in full we' be making two years worth of payments fulling $240,600 and asking
that we pay this on 250 fund uh just to clarify these are funds that the city received for the excess RightWay land that the city sold to Prairie Island and so we would not be using Le to um make
this I 252 approving the contract PR second a motion in a second on the request to be able to pay this contract for be off any other discussion
questions you want to add I do not than you again thanks staff for their work on this and thanks to the Walter for your willingness to work with the city Delena hi hi B hiy hi DAV will be
I for the city so thank you getting that done we have item G which was added this is a council had a discussion regarding road closure for cheese fest who wants to explain this
one I can take it if you want perfect thank you council member um this is more of a public safety issue than anything um over the years we've noticed that the the traffic is not following the designated detour route the Public Works has been setting up they've been trying
to shortcut in front on the south side of land lakes and um this is will enable us to I've talked to all the business owners in the area that I could get a hold of there were a couple that I don't know if God was able to get a hold of or
not but they were all in favor of it and they highly appreci appreciate what the public works department has been doing in the past too and it would just close the uh Street down by the east side of land Lakes on Second Street and Third
Avenue there so that would be completely barricaded off so the only exit route is back through Main Street and follow the detour run and I would just be guaranteed Festival when set up the detail any question any questions this will be
an action it approval for the Second Street road closure for chief second a motion in a second and I out of the out of this conversation the only part I would have um I would have a request is U public
works or Chief's best communicating with Landes and egg Partners on semi traffic just to address whatever need they would have because they use Third Street quite a bit for on Friday and speaking with Landes name Partners they're they're
aware of what this is this process would be so just want to make sure that they don't get faulted for any issue that so I your car slow down right speed bumps
next any other discussion from Council otherwise I appreciate councelor Paul bringing us to our attention and being able to have a conversation with it it works any questions or concerns
Perfect all right Dela hi hi Bon hiy hi David will be I thank you everybody for your work on that we're going to move on to that wraps up our Administration portion of the meeting we're going to go
Planning Commission listed under there Public Works and Engineering anything perfect going legal Bob I got the memo I'm sorry I'm not wearing
red wearing it Spirit Council um and I I don't think I have anything to report Elizabeth would tell me if I did but I don't think I have anything to report so I'll stop talking uh we move on to claims how claims
second second hiy hi will be I which brings us to Department reports already we'll start administrator we've been busy the getting ready for 2025 we will
officially KCK off our bonding request at the state capital for the Sanitary District we have within four or five days planed already meeting state legislators and then um yeah we have our
city audit few week so get yeah was there any with the uh the delay up there does that impact our groups so it's it's definitely a unque
situation this year uh up at the state capital with a power sharing agreement and now from agreements have gone away um some some commes are still honoring them so not really we're still schuling meetings with legislators um we haven't
really heard officially whether there will be a if you recall last year there was not we wanted to have one r hi everybody I'll keep it brief so we get out of here in an hour wouldn't that be
something um my main thing with the library right now is one to one title that's where my brain has been for the last couple of months and I am happy to report it's going well we had our book club discussion this morning about the book The SE keeper by Dian Wilson that is our selection this year and last week
we had a really nice presentation on Pine Island before Pine Island um we had about 25 people come to that that was with Chris STS at the History Center so that was really kind of a neat presentation uh we were supposed to have a a program last night yeah Monday but
we decided to cancel due to the cold cold weather um we were having it hosted at the United Methodist Church and they canel their events if it's a closed school day so we decided to follow suit on that so stay tuned for that being rescheduled um otherwise this Thursday
we've got white um someone coming from the the lower Sue agency his name is John Robertson I wonder if he's a relation um but he is the tribal historian out there and he's going to be talking about the US Dakota War that'll be at the History Center our author will
be in town on Thursday next week on the 27th Diane Wilson is coming um and she will be speaking at the Methodist Church at these are all at 6:30 at night we also have why treaties matter next week at the United Methodist Church It's a
poster display I think there they've got 30 different posters that kind of talk about the history of treaties in the state and uh so that'll impact both the Dakota and the OJ Nations otherwise U talking about the legislature I am going up to the capital
myself on Thursday this week for Library legislative day there's a lot of different issues that are impacting libraries um and there's actually some national stuff that might be impacting the way we are able to provide services hopefully next week or next month they have a little bit more information and
actually do a little bit of presentation on that if there's time at the this meeting and other than that I am working on my annual report already as well so wrapping up 2024 we've had a really good year um last year and look forward to that continuing any questions for
me outside projects outside projects are going well we um got a grant um completely for all the plants for our pollinator garden and right now we're just working on getting an additional grant for some of the other things like our path and our peaceful and our our
pollinator Garden sign and that kind of stuff so everything's going well you you might have said it too with with your outside projects and you have a master Garder that's helping then you get volunteers at are yeah we are partnering with partnering with a uh Olstead County
Master Gardeners I and Kim Olen has taken up helping us out directly and she's pulled in different uh volunteers to that program so in April to may we will be installing the garden we also have the roots and shoots Eco Club at this High School who are going to be
helping out so it'll be really nice intergenerational project um and we'll also be having a couple of other programs through the Master Gardeners about pollinators pollinator Gardens we're doing our pollinator Garden is around the theory of keystones and soft
Landings of the plantings so we'll be talking about that as well so there's a lot of different interesting things coming that way so warm weather to come hopefully soon so thank you very much thank you so
much Works Awesome Again keep the things dra got a bun people excited about the county 11 work so oh yeah oh Mery I love Facebook Okay
Eda from you fire department things are busy as usual got fire stools coming up uh Sheriff's off Tucker everything going swimmingly perfect anything else
C that wraps up our updates fast a yeary thank you everybody okay