of the United States of America and to the rep for it stands one nation God indivisible liy and justice for all welcome everyone February 18 202
meeting Mr yes sir I'd like to make MO amend the agenda under the administra at IMG for the closure of second stre and third Aven fores FES we a motion to amend the agenda to
add item G to the administrative portion a second we have a motion in a second any other discussion hi excuse me Veron hi Brandy move on to consent agenda which
includes few items we have our January 21st 2025 regular City counil meeting minutes February 4th 2025 work session meeting minutes resolution 25-39 approving the 2025 budget amendment and resolution
25-8 accepting donations MO consent agenda a second Bon hi Brandy hi and David is I public input do we have any correspondence no
written correspondence nicebody wearing so I do have red shoes on why you wear red hoodies that one all right let's move right into Administration get the ball rolling here
which is resolution 25-10 authorizing the write off of uncollectible debts something that we have to do every year essentially these are accounts or bills that are owed to the city the city
every time unfortunately we're unable to do so usually it's from pass water someone who sold their house full list was in the pack [Music] toal motion second any other discussion
questions Del hi B hi Brandy hi thank you moving on to Item B which is request from the Chamber of Commerce to rent the CR building during the offseason wave rental
fees this is something the council has been approached by the chamber in the past we've been able to work with them yes so um there's two things before Council one is we typically don't rent theary building prior to First so we're
asking permission to do so and then second we're asking for fee waiver theal fee with taxes are about $17 the request from the chamber to rent the creary building during offseason way the rent opion second a motion in a
second and this would be uh the chamber uh when they do this typically it's when they do the that so there's always chance with the weather that toilet might not be available so they are aware that so we
appreciate their work on that Del I Colton hi Vernon hi Brandy hi and David is I we are going to move on to resolution 25-11 which is approving the orderly annexation agreement with
and Shar yes so this is something that we've talked about um and a few of the past work sessions we've also um when I say we I mean our city engineer engineer Craig Bren and I
have been to multiple p and Township meetings to discuss the agreement before you this is the final agreement after a few discussion back and forth with the town board uh it is essentially an orderly annexation agreement for
approximately 400 Acres on the northeast side of town uh the properties are all located between 195th and Highway 52 um essentially all the way from City Limits and goes up to
4 um just to clarify entering into an orderly annexation agreement does not mean that land is automatically annexed to the city so the property owner would have to petition the city to be annexed um in which in city limits by uh passing
the orderly annexation agreement the township doing so as well uh this look this just makes the process easier if the land owner did petition the city to be Annex we could do it by a simple resolution instead of an annexation
by I'm not sure I do um mayor and Council just very very briefly just s us an opportunity to mention what these orderly annexation agreements do and what their value is I just would pull out three three items
from the agreement that you had in your packet the first is sort of the big picture why do we do it cities have the power to Annex Township abing Township Le by law by Statute um and we can do that by ordinance without an agreement but there are limitations on how much
land we can do that way and there are other limitations on when cities can do that and so order the annexation AGS are used uh to to not have to worry about those statutory limitations that allow anex more in another land than than the statute would allow so that's the first
thing that to understand the second is and I'll just tell you I learned this myself last week we had a conference among City attorneys in the state and somebody from the office of administrative hearings the state office that handles annexations aim uh to that
and presented about order the annexation agreements you'll see in in paragraph four of the agreement it's titled consideration by the director that's referring to the director of the office of administrative hearings and what that paragraph says is that uh we're telling
the state to do this annexation when we ask for the state to do it um it doesn't happen until we ask and then it goes on to say that the office the the state office doesn't need to weigh in they don't need to dig into the details here we've worked that out and I'm pointing
that out because the office of administrative hearings now has said even where a city and Township have an orderly annexation agreement unless it contains this language they're going to open up a full-blown hearing you're going to have to have lawyers go to it it's the whole it's the whole deal so
it's good that we um as a matter of course have always included that language in our orderly annexation agreements with our abing townships uh and then um uh reimbursement which is paragraph nine uh you'll see the
reimbursement amount there this is reimbursement to the township if we go ahead and Annex land for the lost property taxes the property taxes they won't get on that land and you might wonder about the amount $495 an acre understand that um this provision is
common in all of these orderly annexation agreements and it's intended to replace loss property taxes not just for one year not just for the year of annexation but several years after the annexation and so that's the reason that that amount is a little bit more than maybe you would expect to see because of
course property taxes on land in the township aren't $495 an acre but this is intended to replace it over a period of years so I just want to point those things out those are common in all of our agreements and I'm happy to answer your questions any questions from the
council and I would I would emphasize and reiterate too uh what our city administrator had mentioned the collaboration between the in the city on this projects and keeping those Avenues of communication open uh between the two
governments which is has paid divid so we appreciate the I appreciate the city staff uh being able to work along with our city engineer on so I did have one question that i' like to ask in regards
to the 4% for next year starting on the 26 I mean does that increase every year 4% or is it fixed to the market or how does that work yeah um as I understand the agreement gra state as well but I think it's 495 for 2025 and then it would go
up by 4% annually that 495 would go up and I mean I think to be blunt about it that's a number that's intended to stay a little bit ahead of inflation wants to make sure that they're covered against inflation and you can anticipate inflation being two two and a half 3% so you know that's a number that they've
picked and we closing to agree to to make sure that they C depending onl so that would be for any of the land that's not annexed that we designated business well I think it's I think it's contemplated that an annexation if the the project underlining this that we
maybe we'll talk a little bit more about either in the next item or later in the future at Future meetings I I think it's anticipated that that would go for in 2025 it's h so there shouldn't be an issue about but if there was say 20 acres or something that been there that
would continue on for right so to the extent we don't inex all of it once not may may that 495 was modeled after we uh have several or the annexation agreements with
Township and so that 495 is where we are at currently in Township with build I just want to understand that if it wasn't all an AC it continued on so thank you yeah you have it just
right move resolution 2511 approving the orderly annexation agreement [Music] with I'll second have a motion and a second on the resolution any other discussion from Council Members
questions hearing nonea hi hi Bon hi Randy hi and David is I which will bring us to item D which is requested through The Joint power agreement with ship so the
continuation so bear with me I will try to use as little AC acronyms as possible um so before you is a joint Powers agreement this joint Powers agreement would be with P Township uh in
regards to the parcels that we were just discussing the indexation so we have a development company Ryan Companies who is looking at uh potential development on the northeast side of town uh to look
at that develop development to see if it's possible they must complete a um a which is a alternative Urban areawide review essentially what that is is um environmental review and on the past we've got environmental assessment
worksheets um because of the land area is larger it's a marent process and so uh because these lands are within the township the township would serve as the um government entity that would oversee that process because we have an
Orly annexation and if this development were to occur uh and those lands would be annexing to the city the city would like to oversee that a process and so what this agreement is is it's essentially a power sharing agreement
with uh P Haven Township or excuse me Pine Island Township so that the city of P could oversee that process I'll um to approve the joint Powers agreement with the second motion second and just for
the public as well to be aware as our city administrator expain up this agreement is a collaborative approach between the city and the and the township um so the township is included the city's included in in these conversations so it's a very
transparent process with that which I appreciate our city staff working with our attorneys and getting this working yeah if I can just one one quick comment about this um uh you all
will be extremely important in reviewing the AAR that the developer puts together then ultimately get submitted under oury the develop puts it together but but to be clear engineer I mean a big reason why a city would be a better rgu than maybe a
Township is if You' got a non in effect an on staff city engineer this is going to be pretty engineering KY um these reports there's a lot of technical stuff in it that all of us won't know as much about as Craig so that's a good reason why a city will be potentially in a
better position to do this than the so we we'll be leaning a little bit on Craig here to tell us what the I'd also like to add that just before you tonight is just to enter into the joint Powers agreement there will be many more hearings down the road with um
kind of the nitty-gritty details of what that 8r entails and in fact we have a special council meeting scheduled on March 4th um at 6m which where we will um have further information about the aov thank you we have a motion or second
any other discussion Elena hi hi hi hi and David is hi thank you everybody for your work on that we are going to be hearing a request from pop op for the Arts asking
for a wave on the rental fee for the Chief Building during the summer concert series they provide entertainment for music appreciated in that group W the rent feed for the CR building during the Su concert series
second have a motion in a second they were able to provide the dates of their concerts for the public to be aware they do concerts Bulls at GAC and then off Main Street ataw park so we appreciate their work with that
D hi colon hi Vernon hi Brandy hi and David hi moving on to resolution 25-12 which including the contact for Beed prepayment this is a continuation from
our conversation at the workshop in 2024 the city entered into a contract for lead um with um Pat wal for 22 Acres on the north side of town um we have made two payments on that one for
2024 one for 2025 uh we are asking that we uh pay off the contractor needed so we do have a clause that there's no P for prepayment and so that would be paid in full we' be making two years worth of payments toing
$240,600 and asking that we pay this on 250 fund uh just to clarify these are funds that received for the excess right of way land that the city sold to Prairie Island and so we would not be
using to make this move resolution 252 approving the second a motion in a second on the request to be able to pay this contract for Beed
off any other discussion questions you want I do not thank you again thanks staff for their work on this and thanks to the Walters for your will to work with the city Dela hi hon hi Vernon hi
Brandy Hi D will be I this big need to the city so thank you mat we have item G which was added this is a had a discussion regarding road closure
for cheese fast who wants to explain this one than take it if you want perfect thank you council member um this is more of a public safety issue than anything um over the years we've noticed that the the traffic is not following the
designated detour route the Public Works has been setting up they've been trying to shortcut in front on the south side of land legs and um this is will enable us to I talked to all the business owners in the area that I could get a
hold of there were a couple that I don't know God was able to get old of or not but they were all in favor of it and they highly appreciated what the public works department has been doing in the past too and it would just close the uh
Street down by the east side of land Lakes on Second Street and Third Avenue there so that would be completely barricaded off so the only exit route is back through Main Street and following the detour run and I would just be
during Cheese Festival when set up the detail any question question this will be an action approval for the Second Street road closure for chiefest second Motion in a second and I out of the out of this
conversation the only part I would have I would have a request is public works or cheese fest communicating with Landes and egg Partners on semi TR just to address whatever needs they would have because they use Third Street quite a bit for on
Friday speaking with land lakes and partners they're they're aware of what this is this process would be so just want to make sure that they don't get faulted for issue that the cars SL
right speed bups any other discussion from Council otherwise I appreciate councelor Paul bringing this to our attention and being able to have a conversation with it public works any questions or
concerns Perfect all righta hi hion hi hi David will be by thank you everybody for your work on that we're going to move on
to that wraps up our Administration portion of the meeting we're going to go out Planning Commission listed under there public works and Engineering perfect legal Bob I got the memo I'm
sorry I'm not wearing red wearing it Spirit Council um and I I don't think I have anything to report Elizabeth would tell me if I did but I don't think I have any report so I'll stop talking uh we move on to
claims claims have a second second will be I which brings us to Department reports we start administrator we've been busy getting
ready for 2025 we've officially kicked off our bonding request at the state capital for the Sanitary District we have four or five days plan already a meeting by state
legislators and then um yeah we have our city audit next few week so we'll go get yeah was there any with the uh with the delay up there do that impact our
groups so it's it's definitely a un situation this year uh up at the state capital with a power sharing agreement and now those agement have gone away um some some committees are still honoring them so not really we're still scheduling
meetings with legislators um who haven't really heard his whether there will be a not if you recall last year there was not when we wanted to have one one year this
yes hi everybody I'll keep it brief so we get out of here in half an hour wouldn't that be something um my main thing with the library right now is one t one title that's where my brain has been for the last couple of months and I am happy to report it's going well we had our book club discussion this morning about the
book The C peeper by Diane Wilson that is a selection this year and last week we had a really nice presentation on Pine Island before Pine Island um we had about 25 people come to that that was with chrises at the History Center so that was really kind of a neat
presentation uh we were supposed to have a a program last night yeah Monday but we decided to cancel due to the cold cold weather um we were having it hosted at the United Methodist Church and they canel their events if it's a closed school day so we decided to follow suit
on that so stay tuned for that being rescheduled um otherwise this Thursday we've got white um someone coming from the the lower Sue agency his name is John Robertson I wonder if he's a relation um but he is the tribal historian out there and he's going to be
talking about the US Dakota War that'll be at the History Center our author will be in town on Thursday next week on the 27th Diana Wilson is coming um and she will be speaking at the Methodist Church at these are all at 6:30 at night we
also have why treaties matter next week at the United Methodist Church It's a poster display I think there they've got 30 different posters that kind of talk about the history of treaties in the state and uh so that'll impact both the Dakota and the OJ
Nations otherwise U talking about the legislature I am going up to the capital myself on Thursday this week for Library legislative day there's a lot of different issues that are impacting libraries um and actually some national stuff that might be impacting the way we
are able to provide services hopefully next week or next month they have a little bit more information and actually do a little bit of a presentation on that if there's time at the this meeting and other than that I am working on my annual report already as well so wrapping up 2024 we've had a really good
year um last year and look forward to that continuing any questions for me outside projects outside projects are going well we um got a grant completely for all the plants for our pollinator garden and right now we're just working
on getting an additional grant for some of the other things like our path and our peaceful and our our pollinator Garden sign and that kind of stuff so everything's going well you you might have said it too with with your outside projects and you have a Master Gardener
that's helping and then you have volunteers that are yeah we are partnering with partnering with the uh Olstead County Master Gardeners I and Kim Olen has taken up helping us out directly and she's pulled in different
uh volunteers through that program so in April to may we will be installing the garden we also have the roots and choots Eco Club at this High School who are going to be helping out so it'll be really nice intergenerational project um and we'll also be having a couple of other programs through the Master
Gardeners about pollinators pollinator Gardens we're doing our pollinator Garden is around the theory of keystones and soft Landings of the plantings so we'll be talking about that as well so there's a lot of different interesting things coming that way so warm
weather's hopefully soon so thank you very much thank you so much Works awes job again keep things got a bun people all excited about the count 11 work so oh yeah oh
mercy that love okay e we have anything from you fire department things are busy as usual got fire schools coming up uh Sheriff soft Tucker everything going swimmingly right one
perfect anything else console that wraps up our updates fastest we had about a year thank you everybody