our first order of business will be the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and
justice for all like everybody to our May council meeting. have a few items on the agenda so we can get started right away here uh with the consent agenda which includes several items. We have our April 15,
2025 regular council meeting minutes are May 6th, 2025 special council meeting minutes. A request to approve the updated emergency operations plan. A request to approve the Evergreen Place dishwasher disconnect quote which is an update. A request to approve the
amendment to the farming lease with Mr. McNamera. A request to approve the graduation grade route on Main Street, and a request to approve Zachary Clap as the public works maintenance technician hire. A request to approve Seville employees list, a resolution 25-22,
which is accepting donations. Thank you to the two donations that were given to the city, and a request for the road closure for the early learning center familyfriendly event. I'll move the consent agendas. I'll second a motion. We have a second. Any
Mr. May I have one vision um in the emergency operations plan? I would like that to include council member Colton Wright's information. So that was left out there. So I'd like to
Well, you're going big black letter. So we have a amendment to the new operation plan include council member rights information motion a second and then um pertaining to the pray for graduation city or the
schools responsible for closing the road and stuff like that. Yep. I talked to principal um Mitch uh Schultz multiple times and just like in the past public works will place the barricades during the workday but just so we don't incur
overtime costs and s uh school staff will place the barricades and remove the barricades and congratulation congratulations to that on his interview. Um without any other discussion or questions Delena Hi.
Holton hi. Vernon I Brandy Hi and David is I we'll move on to public input. No one here for public input. Any written correspondence? No written correspondence. All right council here we do these. So I'll read them again. We
have two proclamation. We did have three. We're going to push one back here um a little bit. Um so I'll read these off. We'll do the age friendly first. Whereas the city of Pine Island has designated an age friendly community with efforts to promote a welcoming and inclusive community for all ages. And
whereas the age friendly committee has continued to work tirelessly with Pine Island very home services, Pine Island Senior Center, Dementia Friends, many other age friendly groups to promote the well-being of our older adults. And whereas the city of Pineon supports the efforts of the age friendly committee to
ensure our seniors and older adults have the opportunity to keep Pine their forever home and city. And whereas I'm Mayor David on our community members to acknowledge the important role that our older adults play in the enrichment of our community. And whereas the age friendly volunteers are recognized for
their many hours of work, educational programs, classes, and opportunities to provide to our community members to enhance their knowledge and understanding of the meaning of engaged friendly community. And whereas we publicly thank those older adults who continue to contribute and participate
in our community. And whereas Mayor David Fees will publicly thank the Pinehelm public schools and man public library for their efforts in promoting age friend opportunities. Now therefore I mayor David F do proclaim as follows. May will be declared as older adults
month in Pine Island in collaboration with the administration for community living. It is a time to recognize older Americans contributions highlighting aging trends and reaffirm commitments to serving the older adults in the Pine Island community. respectfully David
Freeze and just publicly thank many of those who have helped with the age friendly initiative and as a work in progress and much appreciate their work. And lastly, whereas the city of Pine Island supports the efforts of our
local American Legion and efforts to promote a supportive community to our military veterans and their families. And whereas the Friday before Memorial Day is declared Poppy Day. And whereas the public is encouraged to wear a poppy to honor the fallen and support the living who have worn our nation's
uniform. And whereas the red poppy is a nationally recognized symbol of sacrifice worn by Americans since World War I. To honor those who served and died for our country in all wars. To remind Americans of the sacrifice made by our veterans while protecting our precious freedoms. And whereas be
remember with respect that the poppy flourish in Europe because of the rubble left by the war. And whereas the pineal American auxiliary leads our local community each year to distribute poppies for the public to wear. And whereas on behalf of the city and the office of the mayor, we publicly thank
our veterans both past and present for their sacrifice and fighting our nation wars. And whereas city facilities will be lit red during the month of May for the red poppy is the symbol of the remembrance for National Poppy Day. Now therefore, I, Mayor David Fes, do hereby proclaim May to be recognized as Poppy
month in the city of Pine Island. In support of our American Legion family, it is a time that reflect, thank and support those in our nation's military and reaffirm our commitment to show support to those who protect the United States of America. respectfully David Fre
may and again publicly thank our legion family for their tremendous work that they do to support our military veterans past and present and to remember those who have gone before us. Um, with that being said, I'd like to invite the
community to come out on Memorial Day and help support our military families and remember those at the community's uh program which will be at 10:45 at the bridge and then we'll move on down to the cemetery.
So, all right, we'll move on to administration which is to uh item A, which is a request to accept the 2024 annual financial report. for everybody a chance to look at that. So, typically our auditors will do a presentation.
This year they are they recorded a short video that we can play through and this is where they go through the audit and explain the different funds explaining um their findings. Um we didn't have any compliance findings this year. Um we always have one finding um just an
internal finding of because our auditors prepare our financial statements which is pretty um common in smaller cities who don't have finance stuff but other than that there's a clean up. So, um, Tyler C, who
is one of our head auditors, will be speaking in just a moment. Right. My name is Tyler and I'm an audit manager at ABDO and I'm going to be making a video presenting the 2024 financial payment audit statement. Um,
the audit presentation is meant to be essentially a high level overview of the audit, some things to kind of get the main points of the audit uh that we feel like you should be aware of without getting too lost into detail. Oh, um, what I'm going to be going over today is our responsibility as auditors as well
as our audit opinion. I'll then go into the results of your various funds starting with your general fund and moving on to the your other governmental funds as well as the enterprise funds and then we'll we'll end it with what we like to call key performance
indicators. So, our responsibility as auditors is to issue an opinion on the city's financial statements. We are issuing what's called an unbodified opinion on the financial statements which is a clean audit opinion. So the opinion you would be striving for in a financial statement audit. Uh we also do
some testing around Minnesota legal compliance. We'll see testing around state statute that's relevant to the city and we also have no compliance issues to note for this year. So overall clean audit opinion no compliance issues. We do however have one internal
control finding that we issue and this is a recurring finding to one you would have seen before if you've uh heard one of these audit presentations. Uh this is a preparation of financial statement internal control finding. Basically what this means is that we as your auditor
not only uh perform the audit but we also draft the financial statements. Technically this is an internal control finding. So recurring finding for the city and probably the most common finding we issue doing these financial payment
audits. So kind of moving into the financial results here. Uh the first graph here, what we're showing is your general funds fund balance in comparison to your general fund fund balance policy. The city's fund balance policy is to maintain a fund for 35% of your
following year's um your following year's budgeted expenditures. So what this graph is showing is that as of year in 2024, your general fund balance is at about 33% of your following year's budget. So something to keep an eye on is just that the city is, you know,
slightly below that fund balance policy at year end 2024. Um, next graph here, we're looking at your budget to actual results for the general fund for 2024. On the left, you're going to see your final budget. The middle of the actual results in the right, you're going to see the variance
with that final budget. Looking at your topline revenue, your revenue did come over come in about $375,000 over your final budget. So, positive budget variance there. Um couple factors in this is small city's assistance aid which was received but not budgeted the past year as well as
your interest on investments is higher than your budget. Uh your expenditures had negative budget variance meaning you spent about $300,000 over that final budget. This is really more to do cap more to uh more capital outlay expenses as well as um economic development costs
um than in that final budget. Other thing I'm going to point out here is that the general fund did transfer out of over a million dollars to other funds. Um general fund transferred out money to the debt service funds and capital funds as well as the water and sewer funds. So um a significant amount
of transfers out but all in all the general fund did increase by about 80,000 $ 1.5 million amount of your year end general fund uh fund balance. So here we're looking at your general fund revenues by type over the last three years. uh your main sources
of revenue being uh your tax levy, intergovernmental revenue which is like grant revenue. So the small fees assistance paid receivve investments and transfers into the fund and stuff like that. So overall not a lot's common here. The property tax levy of course is your main revenue
source in the general fund. Now here we're looking at your general fund expenditures by type over the last three years. So same format of the graph. We're just looking at expenses now. So general government, public safety, public works kind of being your three main departments. Uh overall these costs have remained, you know, pretty consistent. You have seen the general
government and public safety increases over the years. Um the other uh expenses you know the big increase for the from this past year is during the transfer L that I mentioned where you are transferring out about over a million dollars to other funds in this current year in the general fund. So that's kind
of the big reason for that big increase for other now looking at some of your other funds starting out with your special revenue funds. So what we're showing is just your fund balance at 2024 year end compared to last year's year end and how
that increased or decreased. Not a lot to comment on for special revenue funds. Just overall in total between all your funds, your fund balance increased about $57,000. And same format of the graph here, but now we're looking at your capital project funds. Again, you know, change between 24 and 23 kind of that
comparison. The big thing here is your capital equipment fund. uh you did have that Elrone land sale in 2024 which you know that was I believe like $1.5 million. So that's really the primary reason for the large increase uh overall
in the capital project fund balances. Um now looking at debt service fund. Um, so if you're, you know, this just shows your total cash and assets and your debt service funds as well as your year-end liability for all the various um issuances you have for
governmental debt service funds. Um, and then the bottom graph here, this just shows your future 10 years, your debt service obligation for open between principal and interest going into your enterprise funds here. Now the top half of these graphs just show kind of your operating
the you know your operating revenue as well as your operating expenses and debt payments. And then this bottom half just shows your cash balance by um your cash balance by each fund. And then this line here is what we like to call a minimum target balance. Um that target balance
is um half of the following year's um operating cost or I'm sorry half of your operating cost plus the following year's debt service obligation. So that's kind of what fifth line is and this really just shows that the water fund cap has stayed pretty consistently year-over-year and you are meeting and
exceeding that target for homes. Now sewer fund the same story here you know running the operating activities up top and then your your cash balances over the year and that target balance I mentioned before. So again, kind kind of like the water fund here, Stewart fund cash also stayed
pretty critically over year. Uh more enterprise funds briefly, you know, that evergreen fund, which I know that the city has been working on selling that evergreen property. Again, just showing that operating activity year-over-year. The debt has been paid off in the Evergreen fund. You're not paying debt payments anymore. And then
just the cash balance um year-over-year. So that cash balance was kind of below that target balance. Now you're back up above it after the past year. Cemetery fund again operating activity up top, cash balance below. Overall, the funds remained pretty consistent over
the years and has always been above that target balance. Um, something I noticed here, the deputy register fund that cash balance has kind of decreased, you know, significantly over the past couple years. you know, the the FD register fund, which we have a a minimum target
balance, two months of operating costs. You know, you only have about $1,000 right now currently in the fund. So, maybe something to keep an eye on there is the cap balance in this fund. Um, now we're looking at your cash and investment balances by type, by fund type. This is for the whole city
together. So, you ended 2024 with about 11 million um in the bank. And really main reason for that large increase from last year, you know, some positive fund performance for in for some cases, but the biggest thing of course would be that elk run land sales this past year
being the biggest reason for that increase in cash balance. Um so now we're looking at key performance indicators. So what we look at here is uh the black line is the city of Pine Island. And what we're looking at is um class four cities as as peer
groups is class four cities which there's cities all across the state of Minnesota with population of 10,000 or less. And then we're also looking at cities in Goodwill County as well as cities in Old County um as a comparison. And one other thing to note for these peer groups, we only actually have data
up until 2022. We kind of have to look back a little bit to compare you of your current, you know, 23 and 24 data. Kind of have to look back22 the most recent peer group data. So tax rate and tax per capita kind of in a similar story where you're a little bit over your peer group
averages for both tax rate and taxes per capita. Um so just kind of a look there. uh long-term debt per capita. Kind of a similar story as tax rate and tax per capita overall um you know over the course of these last five years a little
bit above your period averages. You know again we don't have future data but looking at the trend you're likely still a little bit above uh those period averages. Uh this graph here is debt service expenditures as a percent of current expenditures. So just kind of
how much of your current expenses are spent on debt service. Uh, one thing we'll note back in 2022, large uptick there because you did refund some debt. We had a lot of debt popped that year. Uh, last graph here just showing your current expenses per capita and
your capital expenses per capita. Again, based on those peer group averages. Oh, current overall like operating expenses per capita. Pretty pretty consistent with the cities in good county and class four cities and then a little bit above the county peer group average. And then
your capital expenses per capita, you've actually pretty consistently been, you know, either at or below the period of averages. Capital expenses per capita, we typically do see volatility there because that really depends on when your like big projects take place and big equipment
purchases. And that is my last slide. So uh feel free to reach out to me if you do have any uh questions about the audit in general and I can get back to you. Uh thank you and have a good meeting. So, I know Tyler's not here to answer any questions. My name is Tyler D and
I'm an audit manager. Um, but if council has any questions about the audit, um, I'll just reiterate two po two main points. Um, again, our expenditures and our, um, revenues look larger than normal because of that uh, $
1.5 million land sale um, for the Elkron, the excess rightway. essentially we took it into the general fund so it counted as a revenue source and then when we transfer it out into the capital fund that counts as an expenditure. So even though we're just transferring between funds it counts against the
general fund. Um and then the other item was the deputy register fund. So that's typically been healthy. Um we purchased the building at 246 next door uh in 2021 I believe now. So the fund went down. um
we've slowly been building that. And then last year with being able to do driver's license, so we had to purchase all the equipment up up front. So that's why that uh fund looks so low. We will get reimbursed in 2025 for that equipment. And so I expect that fund to
bounce back up. It's just as the end of 2024. So we didn't get a chance to get reimbursed in that calendar and fiscal year. So is there any other questions that you would like me to answer for you? Thanks foring
Yes. Yeah. When you go when you go through the um through the audit and you see numbers like that, it makes you wonder. So that's why I wanted to point it out. Otherwise, uh the majority of our funds do um look healthy as usual. So
this will be an action council for accepting the audit. I'll make a motion to accept the audit. I'll second a motion and a second to accept the audit presented. Any other discussion or questions and of course if anything
comes up that you want to discuss on the city hall as well to do that. Um hi Colton. Hi. Hi Brandy. Hi David. I thank you staff for get that done. Um, item B, which is going to be a request
for the Chamber of Commerce EDA assembly permit for this here. Yep. So, in your packet, you have a assembly permit from the Chamber of Commerce. They're hoping to host a car show on July 27th. Um, the assembly
permit um just covers in the event that the crowd exceeds um what we have written out on our ordinance for assemblies. um they are requesting as a nonprofit to have the fee waved for the assembly permit. Um on top of that,
they're also requesting for um permission to serve alcohol on public property. Uh I believe South by Southeast who's going to attend the event um as a chamber and EDA member. Um they also were requesting exemption from
mobile food unit permit requirements. Um, in our mobile food ordinance, it states there is a permit exemption um for special events or community festivals as permitted by the council. Um, they're requesting that this be considered a one time city event or
special festival that they could have mobile food units appear without needing to go through and getting a mobile food unit for this. So, there's a lot of requests kind of all wrapped up in one. So there's the assembly permit, the fee waiver, the alcohol request, and the requirement for
a mobile food unit. Stephen, can you elaborate where was that going to be held at? Um, so it is on Main Street. Um, it's between the blocks of Second Street and Third Street. Okay. Um, they have submitted the permit to Goodw
County um, and has been approved for a detour to be set up around that. And I believe it is I don't have the I believe it's the upper level. Correct. Yeah. I'm just curious why they decided to go main street instead of like park or
something. Yeah, I think as as the chamber they wanted to bring back back to downtown now that they pass and other things will migrate. Yeah. part of the conversation between the chamber and EDA
talking some kind they're starting out with just one this year um in hopes that it goes well and in the future to adding this downtown I appro second motion a second to approve
the permit request including those exemptions. Any other discussion? I believe I see the car. Um item C, which is a request to approve the Evergreen Place purchase
agreement. If you had a little bit of fun with this in the last couple weeks. Yes. Uh Mayor F and council. So, if you remember in February, the city council um approved a letter of intent to sell Evergreen Place.
Alongside that, uh the same uh potential buyers were pursuing a letter of intent and purchase agreement for Pine Haven through um that foreclosure process. And so now we have before you a purchase
agreement. Uh we've gone back and forth with um our city attorney vos and then the buyer's attorneys as well. Uh we have just gotten this agreement back today. Um we're making a push to try to get it before you today so we didn't
have to have another special council meeting. Uh so we are asking to approve the purchase agreement um with any changes that attorneys feels are appropriate. So, the purchase price is blank on the
second page, but the purchase price in the letter of intent was for $193,6172. And just on that point, Mayor, can you hear me? Okay. Yes, sir. Great. Uh just on that point on the purchase price point, um uh I think Elizabeth and I and
the city should have some degree of assurance that that price isn't going to change. The only reason it would be left blank in the document right now is the buyer uh Eden Care or whatever the name of the entity is exactly uh is waiting
for title work on the city's property. Um we believe and have good reason to believe that they're going to find that the title work on that property is clean or is is there are not incumbrances uh mortgages whatever against the property. Um so we have every reason to
believe that the purchase price wouldn't need to change. Uh and I will say uh as Elizabeth said we got this red line uh an hour ago or a little bit over an hour ago. Uh I didn't realize that until 30 minutes ago. Um, but I've been sitting
here going through it as your meeting has been progressing and um the the long and short of the changes um are this uh I think you should approve if you want to approve the sale of the property and I think you do. If
you want to do that, I think you should approve it subject to my review and revisions. But I will tell you I don't think I will have many or any revisions. The revisions that have been made in the
redline document that we've gotten are to address the complication of the ownership of the Pine Haven um uh care facility, not the Evergreen facility. Uh, of course, I don't need to go through the whole long backstory in
that, but the state um has taken over that facility through a receiverhip. And then since then a federal loan, a USDA loan has been foreclosing being foreclosed. And so that's quite complicated uh from a lawyer perspective, from a legal perspective.
And really the changes that are being made here are all related to that. They're not really related to the city's ownership of Evergreen or our intention to convey Evergreen to the buyer. It's all just to reflect the complications on
the other side of the deal. So, you know, and I may I I made some comments. I made some revisions to the original purchase agreement. U they were very minor, frankly, revisions. I believe they've all been incorporated here, but
I just want to line up my red lines to their red lines to make sure that we're on the same page about what I wanted to change. And then the additional changes again to address the state the MD the Minnesota Department of Health's unique role here I don't appear to me to be
problematic. So, um I I guess I have every reason to believe that the document is very very close to, if not final, uh other than we need to add in the purchase price once the buyer is convinced that our title to what we're
selling is clean evergreen agreement with whatever Bob deans necessarily needs to be changed. I'll second. Have a motion, a second to approve this contingent with Bob's uh
review of the documentation and any um specifics that he needs to look at as well. Thank you, Bob. Um no, this has been a long time coming, so I I'm ready to get this ball
going. Um any questions from council? uh the the price in the letter of intent was $893,617 and two cents. Two cents. That is the offer that they made. Then during contingency letter, we had a minimum of
$750,000. So that was over that. Um, and then closing date is not for sure yet, but they are hoping for a June 30th closing date. Council Delena, I hi and Davis is I thanks for your help
on that. Super. Thank you. We're going to move on to item D, which is request to the sidewalk maintenance program. This is a pretty exciting update. So, last month, uh, Todd Robertson and I met with a
representative from Safeep and essentially they're a sidewalk maintenance company and what we can do is we can contract with them and we can really create the program however we want. uh multiple cities
surrounding us use them. They're kind of a company one on itself. They don't have a lot of competition and so it's it's hard to find that company to compare them to. Essentially what they do is they [Music] um precision cut sidewalk
uh to make sure it meets grade. And so if there were any cracks in the sidewalk or it had shifted, they would cut that down um down to a quarter inch so that everything would be ADA compliant and handicap accessible. Uh eventually I
would like to grow this program into um not only a uh program where we're just grinding things out, but if sidewalk patches in front of people's houses need to be replaced um that we can work towards some some sort of program where
um we have the resident participate but the city participates as well. Currently in our ordinances, we put 100% of sidewalk replacements and repair on no homeowner. And realistically, if we want people to if we want safe sidewalks for
people to use, I think we need to uh help out our residents and make it more affordable to have usable and safe sidewalks. I think this is the first step to that program. And so what we can do is we can give them a dollar amount and they'll just go out and do as much
of the the cutting as they can within that. Uh after talking Todd and I thought that just doing here Main Street between um second and third street seeing I'm I'm guessing that they can probably spend that whole budget just on
both sides of the street on that one block. But we thought that would be a good um kind of trial run this summer to see how that goes. In the future, what they can do is they can actually go out and assess the entire city or we can give them a portion of the city and
they'll go out and they'll actually mark every single place that needs to be cut in the future or if a slab needs to be replaced and then we can work with a contractor on replacing that sidewalk. So, this is a very big picture program. uh we we would have to iron out the
details, but I think for this summer, I think it would be a good use of funds to just focus on them uh downtown Main Street. Uh I walked to the bank frequently and I've tripped multiple times myself and um so I I want to make
sure that you know a lot of people visit downtown so that we can try see what the company's about. uh start working with their GIS system to start marking things and to get on their schedule, too, because they're pretty busy. So, they hop around city to city. Typically, we
have a $10,000 sidewalk budget each year. The past few years that's gone on putting in new sidewalks like at the park last year, we put in new sidewalk along around the pickle ball court. So, I would be asking a budget of up to
$10,000 just so then if we need to replace a sidewalk elsewhere, we can pull out some of those funds for that replacement. But, um, I would imagine we can use most of those funds for the safe step program. My understanding is they're doing
cutting only. They don't do like mud jacking or anything, right? Correct. They do cutting only. Uh but then what they would do is when they assess them, if there's a sidewalk that isn't a good candidate for cutting, that's when they
would flag it in the GIS and that's when the city then um they have contractors that they've worked with as well or the city could choose our own contractor. Uh it sounded like they could pretty much cut anything to grade. Um the school used this company a few
years ago. So, if you walk around the school, all of their sidewalks are you can see where they actually cut and they're pretty smooth surfaces. I I went and took a look after we met with them just to see what it looked like and it looked like they had done a good job. They've been partnering with Zroa for
the past three or four years. And so, if you walk down ZROA, you can kind of see what they curve cut, but you can barely you can barely tell, like I said, it's down to a quarter of an inch of ink. So, And I what I when I was reading this two
night talk was this would partner well with when we did our sidewalk by our rock it um Rachel and I were up there for that well that was a warm one but this falls right in line with what
we've been talking about as the Hit and um having sidewalks that are acceptable. So this this fits right to do. So yeah, I know the sidewalk that's technically on our
neighbors. You know, we ramped our side, but we have an inch and a half from the tree with our tree. That's right on Main Street. It is nothing I can do about it on their site.
I think it would be a good program to get started and like just Elizabeth said this is we're going to do a trial in this summer hopefully and see how it goes and grow it. I'll move the request to
approve the side program. Second motion and a second to assume the program. Is that up to the $10,000? Any other discussion from council? questions. Okay,
Elena. Hi, Open Vernon. Hi. Randy, hi. And David is I thanks for getting on this. We are looking at some demo a request for quote from DMV beer stairwell
demolition. Try to take care of this before it takes us. Yes. Um, this is a hard request because you just sat through the audit and the license bureau funds uh have been used elsewhere in the past few years. However, I do believe that it is becoming a safety hazard and
so the back stairs that service both the upstairs apartment and then the lower level, they're they're just rotting out and um it's not safe for employees to go in and out anymore. So, I did obtain a quote from Gaki Builders for
$3,800 and that is for the demolition of the stairs both upstairs and down. And then um he would install just temporary safe steps, just nothing fancy. And then down the road once we have some funds accumulated in the license growth fund,
we can look at doing a more permanent structure. Uh currently the upstairs is not being used at all. You can still access it from the front. So, I'm not concerned about there not being a secondary access since we have no plans to use that in the near future. There's a
for motion a second that any other questions from councelina. Hi, correct. Hi, Brandy. Hi, David. wraps up the administration portion. We're going to jump into planning commission, which is May 13, 2025
planning and zoning meeting summary. Yep. So, I wrote up the summary just to kind of keep you guys in loop. There's no action item uh before you tonight, but the planning and zoning commission did meet earlier in May um and held a public hearing in regards to a
registration for beekeeping. Um per city code section 10.06, 06 beekeeping registration applications can be approved administratively um as long as the applicant meets all the requirements in the code certain period of time passes and it's automatically um
approved if there are no objections um it doesn't need to go before council or the planning and zoning commission unless an objection is filed um in this case there was we send out a notice to all properties within 200 feet of when someone applies for beekeeping permits
um we did receive one um letter of concern from a resident um citing safety concerns related to their allergies. Um obviously the other concern um so the planning and zoning commission held a public hearing to discuss that and
address that with the applicant and the person filing the objection. Um following their hearing and discussion, the application was approved. Um so there is an active beekeeping permit. um
at 405 1st Avenue Southeast. Um the applicant has many years of experience with beekeeping. Um you can have up to two hives. He's only having one. Um so he's kind of trying to minimize those risks. Um everything was in line with
our ordinance in the event that there wasn't an objection, it would have been approved anyways. Um so again, just wanted to loop you guys in so you are aware if you receive any questions um regarding fees in the area. Um the registration does have to be renewed
annually. Um upon that renewal that objection period open it again. So if for the first year it goes poorly and people want to speak out they will have an opportunity. All right. We'll jump into public works and engineering which is a request to approve seal coating quote. There's a
map. [Music] Mayor council. Uh yeah, I got two quotes. One from Bronner Asphalt and Pearson Brothers. Um I am recommending going with Pearson Brothers. They're like
$8,000 less and I've used them before so comfortable with them. But yeah, they came in at $30,651. Was that thought we did one more section of street on one of those? Was this all
that we overlaid? Is there four? No, this is project street. Second street. Oh, okay. Yeah, it's it's five years old. Oh, no. And then down by the crearyy and
this won't happen till after cheese stuff. So, they kind of made it clear. I mean, they're holding their prices. So, but yeah, I'll second motion and a second. And I
and this this goes back several years when we talk about with these street products rather than putting off the maintenance we wanted to invest in on top of this. Yeah. This I mean this is start so just
like with other milling overlays for start so and then we won't get any bill after that later I'm that's why I'm just talking right now it's actually
so deep if it was a little shallower I wouldn't be It was they were down 16 ft right there. So, and they found a water too. Yeah, found a lot of things. So, but yeah,
was a good fix. Keep watching. I feel that bad. What is getting some traffic? So we got a little bit of Thank you.
Hi. Hi. Hi. Randy. Hi. Hi. Um we're going to jump into conversation about the swimming pool and some repairs going on there. Yeah. So in front of you um is a quote
from Horizon Commercial Pool Supply out of Ardan Hills. Unfortunately, we have some maintenance issues down at the pool. Um a portion of the plaster bubbled um and broke off few pieces of
tile and one of the black tile lines. Um so that portion of plaster needs to be cut and replaced as well as replacing like the tile. Um we kind of run around with a few local contractors. Um it's hard to get people in in a week's notice. Um so we reached out to Verizon
uh last week. We got them um as a suggestion from US Aquatics. They're the company that originally designed the pool. They had used Verizon in the past. So they passed them along. We got them in here last week. The plan was to start tomorrow with the rain. We'll see if
that's possible. Um, so we did sign off on the quote just due to the short timeline. Um, but we wanted to get it in front of you for your final approval. Obviously, if you have issues with it, we can tell them not to come, but um, in order to get that pool up and running, we're hoping to fill it prior to
Memorial Day, but that's obviously not going to happen. So, we're trying to get it rolling and ready for our swim and train and open pool on time. Second a second on the vote there. Any questions
on councel? Thank you staff for getting on that. Um I hi Randy. Hi and Davis. Hi, we have an update on who?
Um, yep. So, in your me uh packet of a memo from Craig Britain, school engineer, um, he's been working with US Aquatics, again, the pool designer. Um, the original pool design did include a slide um, at the time of the bond, but obviously didn't happen. So, we're kind
of catch up with that. Um, we've talked about it at some work sessions and agreed upon a fiberglass slide. We're waiting for an official quote um from US Aquatics and their vendors. Um, but Craig has it in the estimated 400 to 450,000 range. Um, we kind of came in
high and hopes that that's not the actual number, but we will see. Um, and then he also lays out a timeline. Um, so we're trying to just kind of introducing it tonight. um hoping to have a resolution authorizing um bids to go out in June, accepting the bids in July um
and then ordering depending on the lead time of the ordering of the slide um installation either in the fall of 25 or early spring of 26. Um so it will be installed for the 26 full
season. So that is where things stand with the slide as great. many many years. Thank you for that. Um, we're going to jump into claims. Bob, you have anything for us?
Legal, excuse me. You know, I I just I want to mention that uh as council members would be aware, the uh session has ended, but a special session will be uh called. But uh what came out of the session um just at the end that I just
thought was noteworthy and just want to mention to you is that um you know we we operated uh remotely of course during COVID uh and that option was attractive to cities um for a variety of reasons and there has been a push to loosen up
our open meeting law a little bit uh to accommodate u council members occasionally appearing remotely like I'm doing right now. Of course, I'm not a council member, but council members occasionally want to appear remotely at council meetings, and it looks like the governor that the legislature has passed
something that's going to do that. Um, and looks like the governor will sign that. And so, to the extent going forward, um, somebody has a conflict but wants to participate remotely, you know, reach out to Elizabeth who can reach out to me, although I bet Elizabeth's going to know all about it. um uh and we can
likely accommodate uh that a little bit more than we have been able to in the past. And beyond that, I have nothing else. All right, claims motion and second claims. Delena. Hi Colton. Hi Vernon. Hi Brandy.
Hi. David is I. We'll jump into department updates. Administrator. Do you want to say anything? You know really I'll kind of piggy back on attorneys. So um with the legislative session ending uh if you didn't know uh
total budget was not passed. And so, Governor Walls has said that he will call a special session when both parties have agreed upon a budget. It is unclear yet whether they will at the same time have a bonding bill. And so, I've heard
both ways that they will not consider a bonding bill in this special session. And I've also heard that that's a bargaining chip that some of the parties will only agree to a budget if that there is going to be a bonding bill. We haven't seen any drafts
of bonding bill. So we are not sure if there is a draft of a bonding bill and if the san district is a part of it, but we've been in constant communication with our lobbyists on that. And so we will play the waiting game to see if a bonding bill is even passed and if it
one is passed and if we're not. So, um, we're it won't put us that far behind schedule. If if we don't get any dollars during this bonding bill or this legislative cycle, it'll only put us about six months behind schedule. Uh, so
we'll we'll try again next session, we, as I said at our last meeting, um, we did put together a federal uh, congressional directed spending. We used to be called earmarks. They now call it congressional directed spending. We did put in a $10 million request um through
that and that has been uh supported by all of our federal legislators. We'll we'll wait to hear if we have any federal. Excellent. Thank you, Rachel. I was getting my report so I gave you
all copies this evening. Um, just a highlight, we are doing summer reading again this year. That's a big surprise. Uh, signups will begin the first week of June. That'll be June 2nd, and that'll run through the summer. Our theme is all about leveling up at your library. So,
we've got lots of different game programming going on. So, I look forward to seeing what all the kids come up with. Um, in conjunction with that, we also are going to be starting to circulate games. So, if you know anyone who needs to check out some games, maybe you're looking to purchase something for
your family or just wanting to get together and do some gaming, come on by. We'll set you up. Um, last night was our last evening for the spring for our pollinator gardens lecture series that we've been doing with the master gardeners. Um,
we've had pretty good attendance. I was very happy with the people um who were able to make it. Um and then we'll have one more program in the fall with Kim Olsen. She's the master gardener who is actually installing our garden and design did all the design and everything. Um and that'll be on the
keystone and soft landing. So that's about the trees and then the vegetation underneath. So we look forward to having that and also installation. She said that her plants were shipped this week. So look for movement on that coming up
here soon. Otherwise, my um main concern this month at the library has been all about the migration that happened with our catalog. So, we moved from one company to another completely different software system. Think, uh Epic with
Mail, um only with a lot more chaotic training, I'm guessing. So, uh we appreciate the public's patience with us as we learn that new system and figure out what we need to bone up on for the knowledge base for the staff.
So that's all I pretty much have right now. Does anyone have any questions for me? Awesome seeing your code on the front page. That was amazing. That was a great article. Yes.
I always go I'm up on the topic. Yeah, there's a lot of good feedback on that program. So yeah, it was it was I'm really really pleased. I'm hoping to maybe continue programming with the master gardeners because they're amazing.
So, thank you very much. Thank you. Thanks. How about looking good? I like that. EVA. We had the after hours with the EVA
a couple weeks ago. So, that was good at Miss Angie place. That wasn't that was good. Was it well attended? It sounded like it did. We were on a call. That's kind of nontop. So, no.
Mitch said it was seemed pretty and fire department's not here. They turn off the burger feed. I think it was a rap. [Music] Anything else? for second.