I call this uh meeting of the July um 22nd 2024 school board meeting to order Pledge of Allegiance if you're willing and able please stand I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation
under God indivisible with liy and justice for all got mic okay moving on to approval of agenda additions are 3.11 approved 2425 contracts with s wwc and then there
is a deletion of 3.2.1 approve mou with Southwest Health and Human Services do I have a motion so moved second second it's been um motioned and seconded um any questions any
discussion all those in favor say I I motion passes public comment none okay um presentation none okay consent agenda um 6.1 approved minutes of the regular school board meeting of June 24th 2024
6.2 approved minutes of the special school board meeting um July 18th or excuse me 11th 2024 and 6.3 personal report action required new Subs contracts resignations volunteers um do I have a motion to
approve these items so moved second it's been moved in second in to approve the consent agenda any discussion any discussion all those in favor I I I motion passes moving on to financials review of budget year to date
Jackie okay this is actually for f year 24 still currently atops 97% we'll still be getting more FIS year 24 bills are starting to slow down and I'm sure we'll still have some more that are coming in I won't be able to do a 20251 until the
September board meeting until I run the first Clos of the books or else everything's combined and it won't make any sense perfect so that's where we're at there okay 7.2 Treasures report for June 30th 2024 okay current cash balance is 10.1
Million last year was 9.4 million is good any questions for Jackie I need a motion to approve the treasures report move second it's been motioned and seconded to approve the treasures report any
questions any discussion all those in favor say I I motion passes um approved 2023a bonds treasurers report okay this is for the additional Bond money um we have 2
2,794 267 in that account okay any questions I need a motion to approve so moved second it's been motioned and um seconded any questions or discussion all
those in favor say I I motion passes um 7.4 approve regular bills any questions on any of the regular b or the yeah regular bills I had a few okay um did we get new did we get new
lawyers the pton was approved yeah okay did I miss that somewhere it was in the beginning organizational meeting at the organization oh okay and then um on page eight Belle weather media
LLC I'm just wondering what that is those are library books library books for the elementary school yep there must be a whole lot of NFL team profiles huh cuz I'm like I seen that and I'm like what is that okay good good with me um
page AGC networks just cuz I I don't remember seen these ever on here before so I'm just wondering what they actually are $6,700 where's that thought I saw Josh in here what was the name of it again AG
it's something with technology ACG I can't tell you for networks incorporated it's coming out of Josh's budget so and that's out of that's on page 18 18 oh right at the bottom AGC we paid them before what does AGC Network do for us was
6700 IP phones in the building IP phones in the building all the phones in every class phone systems oh okay good to know I got more 20 page 22 fallet School Solutions I'm guessing
that's it says C attached so I was just wondering what C attached was I guess page 22 you said yep that I know what that is that is um the inventory system we use in the library in the library in the
library thank you and then the last one is on page 23 it's the very last one light speed Technologies I'm guessing that it says C attached so I was just wondering what light speed technology that's usually for special needs and it's usually a how much put that would
be for to put a hearing at par system in a classroom okay and then I see that we must have like done lots of software updates because there was a whole bunch of money dedicated for software is that right yeah there's T typically there yeah what are you referring to well
there's a whole bunch like um I didn't I didn't write any of those down um was it yeah I there was like 13,000 15,000 they they just said said
technology so I was just or software and it would just um page 17 region one Information Services yes that's our Synergy system or student support system okay that was one of them and then there was I mean there was a whole
bunch but yeah and when it's depending on Frontline Technologies I that substitute calling system and our time clock and our recruiting Human Resources online application system oh good to know theist that's on there
that's a 15,000 that's an instructional software that's yeah I seen that one so I I was just assuming that it was all sofware I'm like Oh we must have got like lots of updates those are annual ones annual ones yeah yeah okay thank you that's all I had any other questions
good question sorry okay do I have a motion to approve the regular bills so moved so a motion in second and to approve the regular bills for um well approve the regular bills all those in favor say I I I um post same sign motion
passes um 7.5 approve High School activity bills any questions on those so there wasn't very many this time okay just need a motion to approve the high school activity bills so move
okay second M motion and seconded to approve the high school activity bills um any discussion all those in favor say I I I pose same sign motion passes board Forum board reports and
updates the policy meeting we went through lots of policies as you can see um I that's the only meeting I went to though I think negotiations had a meeting with we started the first negotiation with the
custodio and Paris so the two educational support contracts okay okay any anybody have anything else moving on to administrator's report Clint well you see my report attached
just a few things to talk about um just a quick update on the property damage we're moving forward to get the concrete and the block structure to replace that was damaged due to the arson fire that occurred we've been in communication with the attorney um seeking some
restitution I know that um our insurance has stepped in obviously but we have a $10,000 deductible so we're hoping to recoup that as you can see and um I have don't have any other updates for you other than that at this point in time so um waiting to see and and have asked us
to be apprised of any changes or updates because again that's something we do expect um obviously we're getting to a point where we need to start talking our strategic plan we're looking at some different solutions for that and we'll bring forward a couple of ideas in terms
of some partners and um Roofing we uh we had tremco out and they have reviewed our roof um I don't have a report they will be in at our August meeting is what we're expecting to provide an update on on their findings um what they have
discovered just at a high level there's some flashing areas that are in some pretty tough shape um around some of the air handlers there's some some facade issues some of the things that you heard about previously from tremco where the um oh I the wicking strips that are are
through the wall to help Wick away water some of those were tarred over so there were there are a number of little things and some big things too that need some attention so we're hopeful that uh that we can after hearing the report from tremco get on on a path to get the
project bid and get things moving um we had the air handler replaced you saw the large crane that that certainly got a lot of attention in town and and it's uh good to have that done um and the cell phone policy we've already started to communicate I know it's kind of somewhat
contingent upon our final actions tonight but starting to communicate that information out and and I think uh I think there's going to be some positive feedback I'm fully expecting as well that there's going to be some push back but um I think that we'll uh we'll be ready for that um some Title 9 training
going on and then I just want to uh take a moment to express on behalf of the district and the school board um our condolences to the darvo family um that's always a tough situation and um we know that she was an incredible asset
and participant of our school district for the last several years and again we uh want to express our deep sympathies to the the entire family and the community as a whole so um those are the things I wanted to share thank you I thought the newspaper article was good
too very good so okay um let's see here moving on to discussion items isn't there usually principal or you're not doing principal Accords okay usually don't summer time perfect okay discussion items um activities
Transportation discussion 10.1 so you see a couple of attachments that that Rick has provided and again these are just for discussion right now um and as we look at these um one of the
things that that Mr zolner and I have talked about is creating a more standardized process and procedure um since this was the first year of of moving this direction um we just recognize that there are some places
where we have to become more standardized and here's the expectation so um that's something we're working through but uh and and part of it too is the discussion about Equity are we going to have issues down the road with different
sports claiming that there's inequity between one activity versus another and those are things that we'll have to monitor and manage down the road as well but um Rick compiled this information and had it ready to share tonight and again I don't know that there's anything
to act on but if there's feedback or thoughts reactions that you have will certainly take those and when I talked to Rick he kind of wanted us to have a direction that we're going in just because he wants to kind of have it done before the fall Sports start which I kind of agree with I think it's
important that we start the year off you know because otherwise we're going to start to have problems when basketball starts or when volleyball you know whatever starts down the road so I know he would like us to discuss it and kind of decide what we want to do with it um
as far as the this goes does everybody understand what it is this is the the first line is the total miles that the trip is the next is the motor coach cost so like the first one it would cost 14275 the yellow bus cost would be four
one talk $450. when you get charged for the yellow bus they charge The Layover so it's actually $52.50 you just wanted to make sure we know that whereas with the coach there is no lay of cost so the real his real
cost here is what the real cost of the motor coach versus the school bus that's the difference and then the sport PD is what you know each sport paid to offset the difference and after I think about that varsity football I think some of
it's equipment they' have to take two buses for no my question wasn't uh football it was the basketball qu then I'm not sure about that no it's just discussion items that I yeah I'm not sure about that um is why are they like on the I'm down at girls and boys basketball
Fairmont um they have the one charter and he has two buses yeah that I don't I'm not sure he was unable to make I guess I don't understand why there'd be two buses we have this activity bus how's that be inz um tennis golf it's been used a lot in it's been used a lot
small that's a great question that's what we have it for is if there's 10 kids I know golf tennis cuz that saves us a heck of a lot some basketball even like younger kids have used they've and actually the varsity they actually the boys varsity they took it up to Marshall
like over the holiday cheerleaders have used it I know so what what is the question at hand well be there was some discussion about how much motor coach is costing us versus school buses because there was a
difference in so so the differences in price CU it used in in negotiations the motor coach last year went up tremendous so we says well we're going to be selective then this was to Mr lud on which ones we use it for okay so and he was fine with that cuz he just says it
costs a lot to run them buses and and we got that so then we says well any certain ones you you use it because of a distance thing kids get back late it's it's but then so so now then if they want to use it other this the actual
sporting pays the difference yeah but now I see they added in two school buses so that difference is very small now compared to one charter and I don't we need to investigate the seating and all that and and just cuz there's two school
buses now the cost that the sports has got to pay is very minimal so so how many does like a does a charter bus hold well that's a question for mik we have to invest that versus a school bus thought was
40 40 charter bus two is there much difference between the two the only spot would be is your equip yeah which football there would be one a lot of people well I mean if you technically I suppose if you have three to I mean I don't know what's considered full on a school bus is it two to a seat
or three I would say two high school kids kid is I'm just say capacity want in there sometimes capacity is different than right what our bleachers all supposed to hold how many seats right that you'd have to be like this I mean usually when they go to double header
they don't take three teams either correct or correct um they take not not the girls because they don't have it right so it's two and three then is that right and then I don't know like for boys basketball this year I don't know if they'll have a ninth grade team they'd have to probably bring up eth
graders which I would to have a freshman team and sometimes it depends what other schools have too you know they're going two and two then they and it's well it's all in discussion you got to get a plan and I do agree with RI wanting to have a plan so all season long you don't have
everybody coming up to why are they doing it this doing it I mean you need a standardize thing standardize yeah and what his this is what his thoughts were cuz I asked him like what would you like as far as you see what would be your standards that you would want it based on and his were if it's a state Tor
attorney definitely take a charter bus um sections um and then he said or 70 plus miles one way away that are section games 70 plus miles away he said those he would also um think that we should
use it and then um if activity or the sport offset the cost and then varsity only he said there was one of these that were B Squad and he said that should have never happened the B Squad football he said we're not he said even though it's over the M miles he goes I'm sure
that's why it happened because there was some there's some discrepancy between the old policy they don't need the space either they don't need the space and that's what he said that shouldn't have been done you know he said that's he did admit that's he acknowledged not sure why so that would be his criteria that
he would like to go by so I'm guessing all of these are the ones that got the triger bus not all of get yeah they did these are guessing that these are all like these all got charter buses these all got charter buses so how many girls tennis he said to me there are um this
year I thought he said there was 30 some but they go to Morris and then they load that bus and they go to Benson that's why it says Bon so they're actually going to two and he goes it just just it's that many miles and so and that's what the manav videoo laca parin is too they go to the manav videoo first play a
match and then they flipflop with whoever is at the other school and then they so they end up a big day in yes so they have it's the mileage thing cuz I asked that too I was like it's great discussion yeah M so that is the deal with those two whatever's on here is what they use a charter for yes these
are every instance that was used and that second 824 or these should be 23 23 that 819 24 should be Char a Tyler for one place I didn't seen that one 45 M seen I don't know they have to take
all of their their equipment props and equipment I bet I bet so too yeah that's a good question but you know just little things like that I mean $500 here $1,000 there do does ludolph have a enclosed trailer
have enclosed trailer we got we got a they they have one because the golf team uses in okay a small one yeah we have one they pulled it with the our suburban suburban yeah how about the little bus
though I imagine you can I don't know I don't know if it's got it does not on that the school the activator can you hit a trailer to a school like a bus can you put long load on it the football teams do a lot of that you see you see them sitting on here it's a school bus
with the trailer yeah so this just something we need to evaluate then I mean I agree well in the difference in cost so all of these things the difference to the school district is we're trying to keep cost down too yeah that's it's a big thing yeah and yeah and and that cost will only get larger
correct right and so I think yes it is important to establish those benchmarks here now yeah I I guess I I agree with the the state tournaments um I support I I would also say too um if if you're reaching a
distance of 100 miles one way um that's probably a better buffer I mean 70 m it's only for sections games though sure section games of 70 plus miles is what he said so I mean it's not so it's like to wind them or wherever the section
game game yeah so I mean you're you're talking about a few game I mean it's not like like two well it looks like here two last year well I mean just so everybody knows that's what it's section games but cuz the whole miles you know if it's
just a regular game I don't think he was thinking that they should have it sure yeah basically you got Redwood in yeah St James yeah from the distance ones yeah a lot of them you are and then only Varsity is was the other
thing which I agree too I mean really you got a pretty good handle here the only one that really questioning is one I everybody else is pretty much I think yeah I think there's three of them the one act and then the two yellow buses on the second of
February and the 26th of January while we're counting two yellow buses versus those are the well the thing are the numbers enough that we have to do the two buses versus one motor coach can do it I mean we at that fine line with a number I one motor
coach maybe the activity is bus do we want trailing Suburban something well I think the one question is do we want activities Sports to be able to offset the cost cuz that's really what we're talking about right with that with that two yellow buts bues versus cuz they were getting with just one yellow bus it
would cost the activity a lot more money mhm right so that's what I'm is that I mean first we I suppose we need to decide if that we want to do that because that's going to well I would like to know what the the discussion is between how many a yellow bus holds
versus a Charger yeah how much are we okay what's the capacity yeah the difference is there where's the F line with what we're doing the actual capacity not the three per the actual yeah you're not going to make most if you put three Aiden in in there one
Aiden is more than enough you know what I mean if you're going to ride 100 miles you want to be comfortable right right it's late at night when they when they get back and you just got to have a fair standard document why we do right well
how about I we find out that information we bring forward a recommendation for official board action at our August meeting there will be some games before that AUST a end of August I thought he probably a couple it'll be I thought
he said there was football game too or something I don't know if it's home probably but that's a way of Blue Earth yeah the same which they'll need they'll need a trer for bus for that anyway because it's so far but not necessarily if it's se you know I mean that's the question you know but the football has always been
different because of all the gear but then do we do we pull this trailer thing and and that's the thing we to me I feel like we can yeah it has to be the the sports are different uh when when you take into consideration the gear and the equipment
sports are different um a 30 a 30 team basketball team if that's boys girls b Squad whatever that is there's not that much equipment versus 30 football players with all their gear that's a we're talking oranges and apples here
yeah because the charter you throw all the gear underneath yep yep coaches stuff I mean all the safety gear I mean it's quite a bit more than a basketball y things aren't going to be equal right from a comfortability standpoint it's just going to be the way it
is but we need to have a standard right soone one sport ask why is this yep I say we investigate it get some answers before okay for the flowboard or I don't
know if the activity I think Brad's the activities person though cuz I know we tried to beet with him but he's gone so we just do the full board we can just do the full board yeah let's do that and get a recommendation
brought forward okay that we can act on okay all right very good discuss on that um that's just a discussion so yeah first reading the middle school high school handbook 10.2 these are Works in progress um there are a few references to some policies that
uh we'll be acting on so again that's why I say it's somewhat of a work in progress I don't know if um Mrs Ortman you wanted to speak to anything in particular about the handbooks uh I know she worked incredibly hard as as well and worked um with both Kathy as well as
Deb to bring this product to you and and again um there may be some formatting things that need to be tightened up a little bit but for the most part I think you get the idea as you look through it you see some of the highlights with the changes some of the striketh through with the
deletions um Poli policies will all be updated after after after the meeting this evening that's why this first reading so I do apologize that you didn't have enough you know ample time Del to look it over and pour over it last week was a
little bit crazy with all the things that we were going on that we're going on at school and so I got behind on this so I do apologize um just a few of the basic changes we're obviously the schedule we're moving from the Block skinny to
the seven period day and that is going to be on I just had it P four I just need to we took some things out we added some things in and so it doesn't look as pretty as going to at the end and that's F that's fine this is just like the B
the basic need of it um um I took the advisement of Dr Willard and um just tried to use as much of the model handbook as I could just so we stay in full compliance with the state of Minnesota so if there's something in
here and you think gosh why do we put that in there or why is it worded in this way um that that's something that I I can probably change not a lot of policies are changing for us it's just a lot of um a lot more there very very
wory very um some things we didn't have in our policy um handbook that we needed to just to stay compliant but our attendance policy is not changing it's this it's the same it's just a little bit worded a little bit differently our cell phone policy
is for the most part the same with slightly different consequences we just haven't been enforcing that cell phone policy at the high school level at all so it's not it's not a which I shouldn't say everyone a lot of my staff were doing that very dently but um as a whole
you're able you have been able to text your kids and they'll get back to you right away and that's what we're trying to get away from now so obviously the cell phone policy is a little bit different um otherwise um okay graduation requirements I want to talk to you about that you may look at that and think oh
my goodness we're watering down our curriculum we're watering down our requirements it's 21.5 credits um I I really just just want to get back to what the state requires so for some reason we had a magic number of 59 I
believe it was at one point it was 44 um we've never really changed the number of instructional minutes in a day so having having these numbers just sort of fluctuate we're going to have 59 credits to graduate what does that actually mean
one credit is worth one period high school geometry you take it all year first period That's one credit high school English you take it all four years one period one year all year long four times that's four credits so it it's just to simplify
things so Ellen and I are going to work on going into the system and figuring out how to move this around the kids that are already in high school and have already received credit we're going to be moving that around does that make sense okay can I ask a question yeah why
did we ever go to this PO schedule when was that go is that is that what it was from what I understand it was it was the co year where um they were trying to minimize the number of students that were in the building at one time and specific days so they thought it was maybe a better idea to do a block
schedule where you could have a class or a double class so instead of a 50-minute period you were there for like an hour and a half only for one semester though so and seems like it's been a pain I mean we just negotiations I mean
just all the that you're this one with a skinny and a sh just seems like very confusing hopefully this simplifies everybody's Lev I that's my hope okay I hope I hope I can report back in September no it's just yeah yes Co was a different situation it was a different
situation and we couldn't have everyone in the building at one time and I think they did what they had to do you didn't want everybody passing at the same time so exactly right you had to change the schedule up so different that's right and I do want everyone passing at the I was wondering if that's when it's started I it absolutely was that's
that's I wasn't here but that's what I've been told so what is the requirements for un I mean Minnesota's requirements for 21.5 the ours are 59 right but it's not real like 40 I remember being bed off
with more College the way colleges do their credits no no it was no and I talked to Mrs douas about that and in even ifying this for next year her thought was let's just
uh Let's do let's call One Semester like one so let's let's just keep geometry you're taking it all year so for first semester so from September to December or January she was thinking that you should get one credit for that but the state of Minnesota is saying you get a
half a credit for a semester and then you get the other half credit when you're done with the class so it's one full year one credit I don't know why we want to mess with that um math because it's already there so what if someone has enough credits to graduate and they're only a junior
now I don't think that's going to happen are we going to change their credits because they're going to getting it it's going to change okay so students that are let's say um Juniors I'm going to go back into their transcript and change everything back to what we're doing
right now which is four credits for English how is this going to get portrayed to PE families because we I mean when they changed it to 59 we got a letter that went through it all about why that it was going up I think if you all of a sudden they look at their kids parent view and they see it's down to 20
you're going to have a lot of phone calls I mean we we need to you know make sure that because I know that there was an issue there was a big issue when it went up cuz people were very worried kids not being able to graduate absolutely and I don't know exactly how it's how it's been done but like we have
students coming from FW and South Dakota does it this way I I would think most of the Minnesota schools do it this way too so kids were coming in that were not able to graduate because of their credits and that's just not true right it's almost like we have to translate
another schools yeah um where other schools have to translate ours where it's just simple take a class for one year it's one credit y so they could potentially um students need four years of English they need Senior English and the junior English sophomore and freshman so as far as graduating early
we do have it in our policy that we would allow students to graduate early if they had met all the requirements I just don't know how that would be possible if you need a full year of English in person well if you're changing the if you're changing their credits it won't for sure yeah but I think we need to be really
careful about that people understand what we're doing right I will have to I just I just worry about the parent view thing like their the student view yeah I will put that in I will add that my um presentation when I meet with parents at open house
yeah and kids that are Tak college courses are they I mean you get more than one credit semester in college so how does that you get credit for that so you get a credit here at the school you get credit you get college credit College
calculators that let's just use the three for example but because of the one hour one year that's the one credit year yeah so some of those students that are taking college courses along with a full schedule here in Pipestone they'll
end up graduating with more than 21.5 credits we'll have kids that graduate with 26 27 for sure okay and that's okay because they if they take the the Dual credits um they will avoid having to take some of
those when they get to College they go um aside from that the other change was and we're going to talk about it the attendance so never mind we'll talk
about it next are there any and I apologize again that this was not given to you in a timely fashion it is just the first reading so if you have concerns at all or questions from now until next month I would be available to visit with you and explain things further
okay any more questions on the first reading of the med school high school handbook want's bring it up next meeting also okay moving on to 10.3 first reading of policy 503 student attendance again this is a policy that
we spent some time going over um and as you view the policy you'll notice that there there's I don't know if we have real significant changes in the in the policy language per se
[Music] um one of uh so the policy the student attendance policy is the same as it always has been except for we are taking away if a parent calls in for example and says okay my child has a medical
anything medical situation is gone today for medical we are going to take that parent word for for it instead of requiring a doctor's know so we're not in violation of HIPPA or fura or um making any sort of unnecessary assumptions about a person
when they're gone and so that was brought to the policy meeting the committee meeting that we had uh a few weeks ago and so I did take note of that um just as parents parents and board members um having those dual roles had some concerns about that piece so there
will be less you know badgering students about their doctor's notes and things like that it's going to be if a parent calls in or emails uh the attendant secretary that's that's excused excused it just is unexcused is really just skipping class or we can't get a hold of
the parent the parent hasn't notified us about why their child is gone that's an unexcused absence if a student is unexcused for any part of a day on the day of an event let's say a tennis match or a football game they will not be able
to participate in that if it's unexcused so if they skip first hour and come in second hour they don't get to participate unless their parent calls in and says you know what they were at an appointment or something along so it'll give us it'll allow us
it'll allow my staff and I to spend less time sort of chasing you know the notes and the doctor's notes and and things like that so I think if parents know they can just send an email to the attendance line or make a phone call we will accept it and they work they're the parent/guardian
we want it to be more user friendly for the parents and then we discussed if it got to be excessive AB absences then she would have to have a meeting you know I mean Administration no matter what it is even if it's a excused absence if you're missing because we kind of talked it
well and we talked about if it is a a long-term medical thing we need to you know find out how we can help you know I mean as keeping the teacher or students teachers up to dat not necessarily that we need to know we just want to be able to help if absolutely that's a really great Point
too yeah so we're we're just trying to be more understanding and just you know respectful to the families and and the students and once it gets to 10 we're just going to try to avoid that number of 10 for one semester as much as we can
and we do send letters out after 5 after seven as they're getting close to 10 so right so that's really that's really the only change there for um we don't have any so the the actual handbook did have some suggestions about reducing a grade if they miss so many days and uh as a
team we decided that that was not appropriate for our school so we are um we're sticking with what we had there and then kind of putting more responsibility on the parents to to contact us that's really the only change there for that policy okay any other questions about
the first reading of policy 503 or comments no and again with this as you go through and you go home for the next couple of weeks if you have any type of question and you want clarification I'm definitely happy to visit
with okay moving on to board action 11.1 resolution accepting donations we have a donation from Christ the King for $100 for the wellness room which we are much appreciative of um do I need a I just need a motion to accept that donation so moved second
okay it's been motioned and seconded to accept the donation from where was it again first CHR the king Christ the King excuse me Christ the King for $100 to the wellness room all those in favor say I I I those posos
motion passes 11.2 approved 2024 2025 little arrows preschool handbook any questions it's short and sweet yeah was there any changes on that I just seen the names on the front names page or whatever those okay do you have
a motion to approve the little arrow preschool handbook for 20242 school year so second second motion and seconded to approve the 2024 25 little arrows preschool handbook all those in favor say I I I oppose motion passes moving on
to 11.3 approval of the 20242 Elementary handbook any questions there do you have anything to highlight J very small okay there's no questions I need a motion to approve the elementary
handbook so moved second okay it's been motioned and seconded to approve the 2425 Elementary handbook all those in favor say I I I post motion pass
11.4 approve the 2425 activities handbook don't think there's much changing no there wasn't so I didn't see anything else anybody have any questions regarding the activity handbook what did you say about the
attendance first like I I see that there was an attendance up here for activities that's why like um page 10 what did you say that there was an an unex cubed or this one says students must be in school to start up the second hour that's what you had
that's old that's old that's from that's our old policy and and that could it didn't really make sense because they could they could literally just skip first hour and be at school at 9:37 and still get to participate so that will need to be changed that I'm saying because if you're yep then this needs to
be changed I did not confer with Mr Z on page 10 or p n p page n uh J yep that is going to be they have they can't they cannot be gone for any unexcused time during that day of the
Event Y that's what we need to change it to Y unexcused unex unexcused excus yeah sounds good just so they just so they imch I'm just thinking what you what scenarios you're going to have is that a parent's going to pull a kid out for a haircut and they're going to miss 40
minutes and come back and that's going to be un excuse and they're not going to be able to play for the day correct okay make that very clear but I thought if the parent called in then it was shouldn't if they called
in with a reasonable excuse there's a list of excuses like illness or dentist appointment or haircut is not an EXC previous go get it down on a Wednesday when you get H early
yeah what you do you just got to set a line but it would definitely be something if there's question here with some parents would definitely be something to go over in your at open house absolutely that's what I'm planning a PowerPoint focus on it a lot because there been enough of that that
caus compation and I just use the haircut as it sure because I know it's unexcused but yep they used to you know right away in the morning get in for haircutting there at school at 8:40 and that was why you can't t Tex because then they could always figure that out if they could get
out that day so now you won't be able to use your phone so you won't know you are do it in between classes there you go yeah do you do you want to state that with a motion dapan so that we approve
it with that change just to be very clear on what's excused and not well and we got to we have to change that it reflects the so that that the board polic said it sorry
okay that unex any any absence of unexcused will be you won't be able to play right yeah basically stating that it reflects the intent school policy y
okay so do I have a motion with that change to approve with that change can I just say so moved so moved second all right wonderful it's been moved in seconded that we approve the 2425 activities handbook with the change to
attendance and being able to participate with unexcused absences um and miss ortman's going to make sure that gets changed sorry um perfect so all those in favor say I I those POs motion carries
um approve Heartland Colony lease for 242 25 this is the one we do every year this is an annual agreement that we have with them for the school placement Services y okay any questions and it hasn't changed correct
just the dates just okay it's been a good working relationship and administration makes regular visits out there and maintain a positive working relationship with Jerry and his team do I have a motion to approve the
colony Heartland Colony lease for 2425 so second it's been moved in seconded that we approve the Heartland Colony lease for 2425 school year all those in favor say I I those oppos motion passes approve Federal title
representative and homeless liaison Jennifer maritz so this is just one of those Federal requirements that we have identified an an individual in our district that serves as a homeless liaison and more often than not some of those issues tend to surface or present
themselves at the elementary level um and we know that there maybe be kids uh that are older that do some couch surfing if you will moving from one house to the next but but um often times our little people are the ones that are most adversely impacted so just think
it's appropriate Jennifer's named accordingly do I have a motion to approve so moved second been motioned in seconded that we approve the federal title representative and homeless lay Zone as Jennifer maritz all those in favor say I
I those oppose motion passes 11.7 resolution approving School District number 2689 long-term facility maintenance 10e plan do you want me to talk about this do yeah go ahead you can start and I'll
fill in wherever is needed go ahead basically we have to do this every year and what it amounts to is we get a certain amount of ltfm money each year so one of the spreadsheet shows the revenue we're going to be getting and that one's titled long-term
facilities Revenue projection the other spreadsheet we have to write down what we're what we plan on spending our ltfm money on and that's on the 10-e expenditure report and then we need to send it to the state and we have to do this fiscal year
25 which is already set through fisc year 34 so Dr Willer and myself and Len sat down and discussed this I I I just told them what they needed to give me I didn't determine what we were
going to spend it on there you go yeah and and as you look at it um obviously taking care of our infrastructure our building envelope there's a lot of this that goes into that we know that um we built into the plan some eventual carpet replacement
for example you see in this room the bubbling and everything um again just maintenance that needs to occur over the course and it's a little simpler in the initial 3 to 5 years as soon as you start extending beyond that 5 years
it's pretty hard to know it it's difficult to know but um we have a comprehensive list that we'll continually revisit and maintain accordingly and this is our plan right now and this isn't necessarily what we have to spend our money on it's just a way to determine the ltf that money
correct right basically what they want to see is that I think they just want to make you aware of what you're receiving and what you planning spending it on there's also one of these sheets I had to determine what's it beginning fund balance and ltfm what the revenue expenditures are and what the ending fund balance is they just want I think
basic they want you to be aware of what you're spreading out they don't want you to see like a $350,000 deficit in your ltfm funds and they want to know you have a plan right I mean that you're not letting your facilities just fall apart and that there's an effort because again we know
how how expensive facilities are so it's the more you can put into maintenance and upkeep and caring for them the the better off you are in the long term so and I think that's in the interest of the taxpayers obviously need a motion to approve the
re resolution long ltfm application so move second okay it's been motioned and seconded to approve the school district number 2689 long-term facility maintenance 10-year plan all those in favor say I I those
oppose motion passes um 11.8 approved policies do I have to name them all or what do you want me to a whole bunch of policies I can read through them but yeah just policy numbers are good yeah y
policy 102 equal education opportunities policy 207 public hearings 418 drug free workplace drug free school 521 student disability and non-discrimination 532 use of peace officers and crisis teams to remove students with IEPs from school
grounds 602 organization of the school calendar and school day 608 instructional Services special education 621 literacy and read act 722 public data and data subject requests I need a motion to approve these policies if
there aren't any questions so moved second okay it's been motioned and seconded that we approve the policies listed under our 11.8 all those in favor favor say I I motion
passes um 11.9 second reading of policy 406 public and private personal data 410 Family and Medical Leave 413 harassment and violence and form 506 student discipline and forms 507 corporal
punishment and prone restraint 507.00 514 bullying prohibition 515 protection and privacy of pupil records and form 524 internet technology and cell phone acceptable use in safety
policy and forms 534 School meals policy 601 School District curriculum and instruction goals 603 curriculum development 708 transportation of nonpublic school students 806 crisis management policy are there any
questions on any of these policies do I have a motion to approve move second it's been motion to approved to um approve all the policies listed under 11.9 all those in favor say I I those post motion passes 1110 approve
the mou with Sue Valley energy and Su is here this evening if you have any questions I told them I didn't anticipate there would be any but they are prepared to answer any um so what you see attached are the um documents that were referenced at our
last meeting where we discussed this and um the agreement has been changed to reflect those items that that we had discussed so um again that's why we're recommending approval and moving it forward and then this is just based there's approval based on the city
allowing yes correct and the last that I've heard and it looks like Jay has some feedback on that as well so he needs three different motions that's why I asked oh gotta okay sounds good three separate motions okay so thanks again for having us School Board Dr Willard
Deb uh thank you for all that and just as a Cooperative reminder Sue valy we like to partner with other co-ops like aleno power that's helping us with the solar rate actually got a special guest Gabe from um um Missouri that's kind of shadowing me this week so again
cooperation among cooperatives to help our members in a lot of different ways so the three different requests that we had to the school board at the special meeting that we were requesting was the updated uhou with the landscaping rock that was included in section number 2 b
letter I that was uh in your new updated uh memo that was the first request for s for signage and then we have the l Grant application and that really allows us to receive money from our power supplier
eleno to find Finance the solar array project and then the third request would be signage of the SP FasTrack application and that was in the last uh
attachment and as a quick reminder um as the board is familiar with the city's moratorium on current solar I did visit with the city admin last Friday in preparation for this meeting and uh the city admin uh is just saying that
they're still in research so that they uh so the city can recommend to the pnz commission and giving kind of some best case scenarios this is from the city side is that they would have a possible approval by August 14th pnz would then
make a recommendation for full city council possibly early September depending on how Labor Day falls with their first first reading and then second reading would could be occurring on SE September 16th we both all felt that that's a pretty optimistic timeline
giving um city government or any kind of government however what we're really trying to ask the school board today is just uh really focusing on those three different documents that way we have the time we are continue to talk with the
city they're not uh against solar they just want to do it correctly within City Limits and that's really what they were trying to expressed to us it does kind of change a little bit of our timing when to order equipment when to get it installed when we can have it operational our hopes and hope is not a
business plan our hopes is to have it at the end of this year to get it uh into the queue and everything so we can have energy generating as of 2024 however again our our main priority is getting those three applications
signed by the school board tonight any questions and I can stand by is this going to move forward if it's not approved by the city and say it goes into 25 I have talked to our po fer L it is possible to go into
2025 it just adds another layer of complexity to the whole situation with other forms getting in the queue that type of thing but our our thought would be depending how the school board decides tonight we could probably even start to order equipment as soon as
possible so we can get that delivered and again with u we had fog recently so I don't know how that affects our our freeze uh and snow uh but if it's an early Frost that could also hinder things but our plan is to try to get everything into the ground before um
before the fall obviously before freezing but there is a little bit of wiggle room if we do have to punt into 2025 I didn't know if there was certain credits that are available in 24 but not in 25 no I think it's just it takes a
little bit of time of the revenue generation that they can provide and again just add some more complexity with forms to fill out good they have any other questions regarding the three documents that are attached can they be addressed in one
motion or do we need three separate motions um well I think if the school board is okay maybe one motion to sign all three documents it's how it's being presented my my whole thought with with the solar plan um I wish it was bigger
and just the sheer dollars of it I I'm a little concerned as far as really just putting this kind of smaller field on our ground isn't going to do a whole lot for us and and does
that just or are we just creating more hurdles for ourselves for that small solar field yeah I think he addressed that at the yeah do you want him to address that oh yes please address that question sorry I
didn't know I had to do that I was thinking about so with the currently updated mou even from when we first had the original mou we really tried to address um uh that the school board wouldn't or the school district wouldn't
for any type of costs the reason why it's at the 20kw level is because it does satisfy the in some of the interconnections that we need to provide to help our power supplier and I'm were you here at the I
was not I missed that last one gotcha um so even at the 20kw to get it ordered to get it installed is Len's Grand applications at $260,000 if you start to scale energy
production up you're obviously going to incur more cost with that so that's why we really landed on that 20kw number to Just satisfy what we need to continue to have at that location to satisfy what we need to have with the selfless power
pool so anything larger again adds up exponentially too and then the size of the field we knew that that footprint I don't know if we want to go much bigger either but I don't think the footprint
was really that big back there that's wasted space anyway it is wasted space it could be double that not affect anything it's just the cost I me you're looking at a half a million dollars to whoever wants to put it in there I was just thinking for us to dedicate that
ground for however many years there's not much of a kickback to it but on the same token I think it's important to show students what's out there for energy and you know go ahead goad
discuss we discuss that that they come in and you know have things like that do with the solar power and those type of things which I think is important that part of it's important trying to educate kids where I was going and hopefully you get some benefit out of that by having it in your backyard that's where I'm
at yep go ahead I mean to speak to your point it's having solar on your facility is not a get rich type of thing especially in in our area right where we actually we could have higher electricity rates and then your paybacks would be a lot quicker doing it that way
but just solar it can be a fair cheap energy source to get back into the grid you have to remind yourself that what it takes the cost to get it back onto the grid costs a lot so that's why um I forget the actual number for energy
production is it 1.37 cents per kilowatt hour and that's our voided cost rate because you have to remember you have to get it from your solar panels out into the grid to being able to use so that's why it's at that
1.37 cents per Kow hour again not a big money maker for any long it doesn't cost us anything it's I mean my you're not going to use we have no skin in the game really other than yeah and and to your point that's why we
rewrote theou so that the school district was not U seeing any costs onto it so with not much return we didn't want to not much return any any liability that we're going to have and and I saw some of the numbers from the wind turbine and that did generate a lot
of electricity it was a lot bigger with the cost to repair it and to take it back down down there was obviously significant cost there too any other questions I can't get back up right I need a motion to approve theou
with Su valy energy that includes all three of the documents correct there's three yes all three documents do I have a motion to approve or what are we thinking so moved yeah okay um
all those in favor of approving the mou with Su energy say I I I those opposed I okay motion passes 11.11 approve the 2425 contracts with
swwc so the first two pages really sum up everything that you um see in the relationship with the service Cooper operative um they base it on child count so you see that at the very beginning and then you can see the different
relationships that we have with the service Cooperative there's something in particular you want me to highlight I can but like the environmental health and safety pieces um they come in and and do a lot of environmental issues with us to make certain that our indoor air quality you're meeting standards and
help us out with things that may come through with like the fire Marshall's report and those types of things um we know we have the relationship with um technology with Josh and and uh that's certainly something very valuable and we
appreciate everything he does as part of our relationship with the co-op and and the work that he's continued to do um the bulk of what happens in the service Cooperative relationships really lands in those special education services and you can see um how those numbers are are
looking and and what's going on with some of those numbers um it's just one of those things that when you think nearly uh well little couple hundred thousand shy of a million dollars of special education related
Services tells you how intensive and significant special education is so again um those are often times federally and state mandates that we have to follow through on and they provide those Services um and continue to provide the support that our principes and our
teachers need to help out accordingly and like I said that's really the bulk of where the expenditures come from when you look at the total being just a little over a million dollars and 819,000 of that or excuse me um well over 800,000 of that coming from special
education services you see where the bulk of the responsibility lies so was there any reason why there was such a huge jump in their membership fee from last year to this year I mean it's pretty
significant I don't know all of the rationale behind the difference um I didn't know if there was extra services available or added and that's why it increased so much but I I don't know the specific answer
to that question asky I'm sorry I can I can research that out where is that at happen it's on page two right under educational Solutions it's the third item from theot so why is the cost less than last
year social work here social worker okay because we used to purchase a social worker Services through the co-op okay where is that where is the membership piece I don't see that what page you say it was on two
two it's underneath all the special 12596 to 29890 basically dou I don't know the answer to that question my can't X stupid I know they
have contract and they had big health insurance I I know there big so I'm guessing passing it on to the end user yeah I'm guessing that's and there unfortunately isn't
much we can do unless we find any no it's just a it is huge it is huge this a big agreement I mean it's we're looking for it here it might explain in the contract and it's it's again some of these things that are
necessary just because of those state federal mandates and for those that don't know um Minnesota special education mandates do exceed Federal mandates so there are higher standards that in Minnesota in Minnesota than
other states around us have supered not in this situation oh here yeah I'm down here that's where Minnesota often times will see students right across the line that have some significant or more intensive
special education needs will come across the state line because the number of services are so much greater in Minnesota than they are in States like I in South Dakota and I know we need I know they do a great job I questioning the well it is that service a big amount
it's a big differ she do I have second second it's been motioned and seconded that we approve the 2425 contract with swwc all those in favor say I I those opposed motion passes I need a motion to
adjourn the meeting so moved second it's been motioned and seconded to adjourn the meeting all those in favor say I I I those oppos meeting is adjourned