We will begin this meeting with the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
All right. Do we have an approval of the agenda or any discussion of the agenda? First ask discussion. Discussion. Hearing none. We have a motion to approve the agenda. >> So moved. Second. >> It's been properly moved and seconded.
All in favor signify by saying I. I. >> All oppose. Same sign. Motion passes unanimously. >> Public forum. >> None. No public forum today. Uh we'll move into presentations.
Mr. Steve Humber, you have the floor. Mr. M. of your um facility maintenance funds that were sent last week on Tuesday to fund your project. I'm going to quickly
here share my screen. You can get this to work properly. Okay. Are you still there? >> No. >> No. No. >> No. We're still seeing you, Steve. >> Your words, not ours. I set myself up.
Let me just demonstrate. So last Tuesday, we went out and took bids to fund the remaining $1,30,000 of your referee project that you still have to finish up this summer. And if
you remember members, this was a a new legislation that was passed a year ago, um that went into effect July 1st of 2026, so of this year. So now you can set prior to July, you can't receive the
money until July. So we time it off properly unless we complete your project. Um again, giving you just over a million dollars of that as well. Um the we on Tuesday we um accepted bids.
We had four um submit bids that day. Um and the winning bid was TD financial products at a 3.1 84% true cost which was um extremely good. Um when we looked at it and
compared to what we had told um you know our estimates of what happened we estimated that you have an interest rate of 3.74%. And again it came at came out running to 3.19%.
Which saves your debt service just over $28,000 over the 10ear period of time that these these paid back um over a 10 year period of time. The amount of dollars you receive in your or you will receive in your construction
is1,33,23. So very close to the estimated you know 1 million 30,000 that you need um to finish off the project. Again this paid excuse me over a 10ear period of time. So we will start for taxes pay by next
year in calendar year 2027. Um and uh we're finishing this up with ratifying this bill tonight. So that the resolution is on your agenda as an action item. Um and then um you will
receive all those funds on July 7th, but won't you trust it 70% of those dollars? Um well, the work that they just completed before you pay your rent for that. um but it won't be significant because your work is
happening here shortly and that's the only time to invest those funds. Um but with that I'll stand for any questions. >> I guess the only question I have Steve is as you compare our bond sales to others that have occurred recently in the market um how did we land? I mean
it's because people always ask those questions. How do we compare? So what what would your response be? you're very very complying four bids on a a $1 million project so to speak is very good and the reason for
that is um you know many of the companies that choose to bid on purchasing bonds want a larger amount of money I mean so you're not going to get the very very large um biders um coming in for a million dollars So your um
length of the project and your resume you did very well. >> Excellent. Super. I just want to say thank you for your support and guidance through the process. You and Michael have just been fantastic to to work with and help us out. So, um, again, I don't
know if there's any other questions, but I I want to say thank you and your guidance and support and navigating a bond call with Jackie and I again was uh was was a pleasure. So, thank you. >> I appreciate that. So, we love working
with you and your district. I appreciate that. >> Hey, Steve, can I ask one question? That's >> Can you hear us? >> Yes, I can. I did hear a question. Question. Well, I'm just on the documents you sent us on exhibit A, page
A1, there is no interest rate in there or a maturity date or an amount. Should there be? >> Um, yes, you should have an updated uh resolution and then we can make sure that you get that email as well.
>> I do not have an updated resolution then. >> Okay. >> All right. Thank you. >> You're welcome. All right. >> Okay. Thank you. >> Thanks again, Steve.
>> Safe travels. We'll see you. >> Next up, we will have Richard Dorenzo with Ignite. actually to discuss. Do they have that before you package? >> Yeah, it was part of the attachment um
that's that came with the notice of of your update. So, I guess if you just want to give a a real highlevel overview of what's occurred thus far and um then just kind of giving them a thumbnail because I know every board member had a
chance to interact with with both you as well as Jessica and the development of the work thus far. And so talking about how um how all of it's just kind of come together from the focus groups to the survey results to the efforts that
you've had meeting with board members and how it's kind of culminated to the result that we have thus far. >> Yeah. First off, thank you so much for the invitation and meeting our state boards. It's it's the most enjoyment I have to hear people's story and how proud you
guys are of your district, but still recognize that you have some issues um a lot of achievement around culture that need to be addressed and I just love how candid people work with us. It usually
takes about 30 seconds and then they tell everything. Um there are two documents that that be presented as in the pack I believe. One is that the state requirements about the strategic plan which is kind of a
mandate for it's more increase task force and literacy mathematics and those types of things. But the other one that came from our meeting with the excited that is that centered
based education right. So in those green documents the the two pages that that really take a look at is year one and and to really unpack it what does that mean because with our stakeholder groups
this is the information we got back then this is what we want to see things around internships graduation profile culture um uh communication probably a big theme we heard from every stakeholder
we put that in there um in that year one implementation. But the other one that's really exciting is that we have a five year road map. And so if you really want to create a worldass education system, if you can
give all you then it will be a flagship in Minnesota. Uh and this is this is the work that we do to try to help move educational systems down that pathway. Um but you should be the focus now. Um
questions or comments about any of that. Before I move on, I just kind of give you my my my suggestions >> for the for the board members. The key document page that he's focused on is page 15. If you scroll down, um there's the year one build preconditions, year
two through three implement and deepen, year four through five sustain and refine. That's kind of the road map that he's speaking about is kind of overwhelming. So the very first thing I recommend for boards to do and stakeholder groups is to read the
document carefully and then pass the language to understand what it is because it's not what I have when you do this kind of change to improve schools is you have to understand it well enough not to believe in it but you have to defend it. Um and then and and again
critical in that you have to have consensus super majority every time otherwise you you won't get very far. So the first thing is really understand what does this mean because there's a lot of terminology often I assume and
and then second thing is is my recommendation that is to have your stakeholders not only board members but your staff your your administration students to actually see a proof of concept that's doing this so they can
get a visual of what it's going to look like and I know Jessica has places she's working with that can show you that you were training for that day. Um, so that would be my second recommendation is to get people really excited about it. And
then the other thing I would do is is when we start to move is you kind of kind of action items. But when we start to help teachers be more effective in the classroom, that's where the magic
happens. That's where people get excited and there's enthusiasm. The the thing I highly highly recommend to you as you doctor to kind is is that you you can't navigate the training. Teachers have to run through until you
get to a critical mass. And what what I've learned from doing this for decades is that you need 80% of your staff that means administration certified classified that are committed to going on this journey cuz asking them to do things in a different way. was
kind of scary. Um, but again, the results that I see that you have at Stone, we learn something different and not just doing the same thing. And that's kind of what we do. That's that's the important. So, those are just kind
of some suggestions um that I have. And um any questions or anything else I can clarify? what is your involvement as we move forward?
>> So, I work with many different agencies to help and I more than willing to do whatever you guys need just can I to do to help you guys. So, I do uh in my past work in I train teachers, I train administrators, I train school boards
how to do this. So what does it look like when you have a personalized uh in the classroom? What does a classroom look like? And so I teach administrators. I do walk through. I teach the teachers to day training. They
refer to their classrooms and uh support all the policies and we kind of keep checking items off on the road map and that's what I do. And and your success is my success. I I I just believe that
if you do this with it, it it will change the lives of your kids in terms of success in their future. You really preparing them for the future to come and that's what these things mean. >> So you do that on an individual basis or you do it as like a group of teachers?
>> Yeah. And so usually the way it works is we need 10% of your teachers to get training to start off with. But this this would probably be year two you start that and uh and so we need five days and then what I went to doing is I
come back in the classroom to be the biggest coach and supporter and you know come back in the classroom to watch. But then what I do is superintendent about here's your next step as a leader. just the way they can be play. Then I
give them tools. I give them processes to show them kind of heavy lifting. Um so so we like to do you know and I know a big staff um but we like to do at least 10% to start
with at least 12 to 16 teachers. How many teachers do you have to in your district? >> About a 100 staff total I would say. Yeah. >> Yeah. If you could get 24 at training, that would be amazing. But
we need at least five. So what happens is they start to play with this stuff and there's no accountability. It's it's it's a sandbox process and uh and when they see the results they get the children and the three things that
change is number one is the engagement at your discipline, behavior goes down because you engage kids in a different way. The second thing is that kids have voice and choice and what they're going to do and how they're going to do it and we help create some of that. The third
thing is your academic achievement will go up exponentially. But remember in the district I love this many years ago we at the 18th and 22nd percentile and we're at the 80th percentile major
academic areas because we did this with so that's that's the trick. uh but the beginning stages are what we call the foundational pieces you have to build in place before you can go and the most important one is communication and
culture if you don't have a culture where people are respected and uh a high level of trust then we get into sabotaging uh it doesn't go anywhere. So we we teach you guys how to how to measure that and
we show you the tools and processes to monitor that and it's not how you check and adjust as you go. Well, tonight board was kind of the unveiling of the progress thus far with the intent that if there were any reactions um those could be shared and
communicated with me or with uh the other administrators and then we clearly advance that back to CBE Ignited um with the vision that this final document would be presented for adoption um as our formal new strategic roadmap. map
and design going forward in July. Um and then we would do the unveiling formally with all staff um in August at our back to school event similar to what we did last year for those that were in attendance when we uh unveiled our portrait of a graduate. um it's kind of
the same cadence and the portrait of a graduate has really been central to this whole focus and I know um both Richard and Jessica as they were going through the process with our staff asked a lot of questions of staff and students around our portrait of a graduate and we
have to remind ourselves that that piece is less than 9 months old. I mean, it's really um something that's new and and it's it becomes the northstar, if you will, for this entire work as we go forward and think about our our
operations and how we move forward to really um center that in in our work and the focus that we have within our system. So, um that's kind of the case. Next steps would be considering full board adoption
in July. And really what I do is really look at spend time reading documents and asking good questions about those in the documents. At the beginning I'm sure there's some terminology uh that it might
be uh misinterpreted and so just want to be really clear in talking about >> Absolutely. And if we needed to have a work session around this too, we certainly could. Um, if if there's feedback that's given to Tyler, we want to do a work session just focusing on
this, that might be valuable and and either Richard or and or Jessica could join us and really just unpack this further so that you have a little more time to ask the questions that you might have. So, um, something to think about prior to the formal July meeting where we could really emphasize some time.
>> I think it might be a good idea just because it's such it is such an important >> it is >> document that's going to be we're talking five years and And it's bigger than just throwing some test scores on a board saying, "Well, that's blindly what we're targeting."
Um, which I know was an issue last time when we had our strategic design and plan was uh the the targets became so so far out of reach that before the document was really even dry as far as
the ink goes, um, people were already starting to check out on it. And that's some of the feedback I had as we were going through this process. And you you saw those survey results. I know some of you talked to me about that saying, "Boy, is is this just going to be another futile exercise because people aren't going to buy in and and we need
people to own this." And when I say people own it, everybody, as Richard was saying, everybody has to own this and including our community members, which is why it was so important. We had the survey and and the feedback that we received there and this process, too. So, um, yeah, I think that's
>> I think it would be important too just to know like we can what we can do as a board, what our role is in supporting and where we're supposed to support it, >> you know, I mean, how my recommendation dealing with a board
is that first understanding the documents and what needs to look like. So because it's not that you believe in us cuz you look at this and you read it um you know based on it that's amazing that's really good. This is great. But
if you do a deep dive and say what does that look like in the classroom what does that look like when my child comes home and tells me about their learning it it changes everything has to be voluntary. you cannot mandate this. It will kill it or mandate it. Uh
until we get a mass and 80% as I said has to commit to doing this just it's just moving out but to hear that it's just people exhausted you know we're retaching on them how how to really engage kids in a different way.
Um so that's why visiting uh schools either virtually or face to face is really that's where I always begin this is just let them see and ask the hard questions to the teachers questions of the students ask the hard questions to
the adults and to the administration. Um and then people really say well this is what we want. I mean the reason I created a lot of this is this is what I learned from my children that they know about and I was a special education teacher and I just saw an injustice of
this languism the kids are not engaged in school test weeks later and something else um but when you go into a school that's why you
five it's it's inspiring to see because the kids learning. That's the difference. Right now, the teachers on it and the person on the kid because that's the expectations. But when you do this with all the students get to drive their own learning and we give them all those
tools that need the 21st century that we're going to need in the open society as well. So, >> do you run in situations where you don't get the 80% buy in from teachers? >> Yeah. So some of the bigger districts we
did a really good job to train those teachers first and then classrooms up because we want teachers to see what it looks like in the classroom and I verify those teachers. These 18 teachers have gone well. So teachers look at it, they ask the questions and then uh when we
don't get 80% you do a matrix measurement and we have had districts that is 82% or 87 uh 77% or 72% but in the matrix it tells us that training and so we go back and retrain
and then we go back to 92 or 93%. We've never not had as long as a school board superintendent remain constant. We've never had it go the other way. And that's why uh you know people ask me
you know you know do you guys change over if you continue to it'll be sustainable and an example of that is the ones I worked for 25 years ago are still there strong and exemp schools on that you go to the ones that
I train many years ago cuz it's it's uh four or five superintendent later it's still happening and and that's that's the exciting In fact, in my district, a lot of the board members are students in the system.
That's that's pretty cool. I thought you okay. Anything else? >> You have questions. >> Nope. I think that answers everything for now. And that's the you just have to know I'm
really going to help you guys every step of the way and uh it means it's clear that you guys are successful and at some point we decide not to at least we can have clear benchmarks of what we're doing differently that make an impact on kids.
>> Okay guys, thank you very much. >> Have a good evening. All right, we will move on to number six consent agenda. Can combine the 6.1 6.2 approval minutes as well as a personal report. Any discussion on either the minutes or
personnel report discussion discussion hearing? None. I make a motion that we approve the consent agenda. Second properly move and seconded to approve the consent agenda. It's >> disconnected.
>> All in favor signify by saying I. >> I. >> All oppose same sign. >> Motion passes unanimously. Financials review of your budget year to date. I'll just give my best.
So the budget year today. too easily and squirrel >> we have those moments >> currently at 88% last year we are at 87% so still seem to be aligned with where the budget is
any questions have a motion to approve budget you >> so moved second been moved and seconded all in favor signify by saying I >> I don't have to approve Oh, it's just review.
>> It's just >> Yep, that's zero there. Approve the treasure for you. Find the treasures report. >> Okay. Current cash balance is 8.3 million and last year at this time was 10.7 million.
Any questions on the treasures report? >> Do we have a motion to approve the treasures report? >> So move. >> Second. >> It's been moved and seconded. All in favor signify by saying I. >> I. >> All oppose. Same sign. Passes unanimously.
7.3 approve 2023A bonds treasures report. Current balance in this account is $738,72 that will be used first for the roof and then then I'll have next month I'll have another bank account with the 2026 AONS
on it. This is a 2023A bonds. Tax will be 2026A. >> And that'll reflect what Steve walked us through with our LTFM bonds. >> Yeah. >> When does this account get drawn down? >> It'll get drawn down first.
>> Okay. >> As soon as I get an invoice from Sure. Blackhawk >> cuz there's a date that it has to be used if I remember right. >> That's correct. Correct. >> By September. And that other bond. >> Yes.
>> The oil has it has an expiration. >> Correct. >> Another bond. We have to spend at least 1,30,000 in order for the LTFM to be correct. >> Any questions on the bonds report?
>> Make a motion to approve the bonds report. >> Second. It's been moved and seconded to approve the funds report. All in favor signify by saying I. >> I. >> All the same sign. Motion passes unanimously. >> Was that you? >> Yes, that was me. Sorry.
>> Regular bills. Any questions on the regular bills? Any questions? Hearing none. We have a motion to approve the regular bills. >> So moved. Second. Moved and seconded. All in favor signify by saying I. I.
>> All oppose. Same sign. Motion passes unanimously. High school activities bills. Any question on the activity bills? Hearing none. Do we have a motion to approve the high school activity bills? >> So move.
>> Second. >> All been properly moved and seconded. All in favor signify by saying I. >> I. I. All oppose, same sign. Motion passes unanimously. Board forum reports over the last month.
We had a budget meeting, but we're going to go through that later, right? So, >> yeah. >> Other than that, no. >> We do need to set a policy meeting. >> Can I try to get that out tonight or not?
>> Sure. All the June change of legislative changes came out and I'll need it for the middle school hand high school handbook next month. So okay >> who's on the policy and me. >> Okay.
>> Any other reports? >> Negotiations. >> Yeah, there's a negotiations team here a few weeks ago. We'll have our first um ESP meeting tomorrow night for negotiations.
Moving on to administrator's report. >> Um, yeah, principles and and uh curriculum, I did not ask them to file reports this month since we closed out the school year. So, uh, just a few things to highlight. I I um don't
believe we had had received it in time to give you the roofing update report. I received that at 2:58 this afternoon. Um, but I'll send that out to everybody. It has some images and pictures of what they've gone through and what they've discovered as they've entered into this
next phase of the roofing project. They've been going really hard on that as I noted in in my report. Um, our portrait of a graduate work is moving forward. We have intentionally blocked out segments uh through the course of the year as we roll that out further next year. We did have at the end of the
school year as well um a convening of some staff representatives, the administration working with Laura, our representative from knowledge works to identify competencies along grade bands that will help us recognize how students
are identified in meeting the communicator expectations or collaborator expectations. So, um part of what we'll be doing is rolling that out as well. And then obviously we want to find opportunities to engage our community. So if there are ideas that
board members have that that can help us connect with business partners or industry leaders to come in and share expertise with our students um around the different portrait uh attributes. Um please share those because again I think
it's a great opportunity to really engage our whole community in that effort. um budget. It looks like it is going to be a challenging year. We're not unique in that way. Um I know like was referenced, the the finance committee met. Um
many school districts, if you follow the MSBA news clippings, every day you see a story about a district that's making some tough decisions. the the glass half full for us is we have not been impacted as severely uh in fact we haven't been
impacted I guess at all by the changes with um with part of the funding mechanism around the uh why can't I say it Jackie the >> compensatory >> compensatory thank you I kept saying thinking collaboration in my head
compensatory funding um the compensatory funding some of our neighboring districts um lost a significant amount of money. We were one of the few districts that saw an increase in our compensatory funds. Um but that glass half full wasn't full enough because we
are facing a budget deficit as you'll learn a little bit later on. And I think it's really going to be imperative for us to meet as a finance subcommittee to consider what our next steps might be potentially in July on on the potential followup to the operating referendum discussion if you recall that we had
with Steve Pumper and Michael Hart um a little over a month ago now. I've already highlighted some of the roofing projects legislative changes as Deb noted a number of things that um policy wise have come forward not quite as many this year. Um, I think that was
reflective of some of the deadlock that occurred at the legislative session. Um, and then academic eligibility. We've talked about this for a bit now and um, I have asked that Mrs. Hortman and Mr. Zer put together a task force this next
year that in includes some coaches, some administrative representatives. I know that um, Daphne was part of a little conversation that Rick and I had. Um some questions came up at that time as well about ensuring um all our
eligibility practices are current. So we'll be gathering some information from other big south districts and bringing forward um and we may find that what we're doing exactly what we want to do or may be an opportunity to make some improvements. I don't think that process has been reviewed for at least 10 years
is my understanding. So it's timely that we would do something. Um there's some training that the administrators will be going forward through and we're excited about that opportunity. Um and then the legislative session, one of the big things that is going to take place this
next year is a significant turnover in state legislators um to a point where there are going to be many new faces. Um, I'm hoping that we can have some opportunities to invite our local legislators in to discuss
what's going on. One of the real hot topics that has been brought up on a couple of different occasions is a statewide health insurance plan that's out there right now. Um, and it didn't get a lot of publicity, but there was an
authorization from the legislature to do a study of what it might look like to do a statewide health insurance pool. And it it's titled EGIP, which would just be for education. Um and EGIP is is we
heard a recent presentation Jackie and I did attending um a legislative followup and Kurt Schneider who many of you uh know at least by name um was there and he presented he's the executive director for the Minnesota School Boards Association and he shared that in
testimony he anticipated that this would cost the state in excess of $1 billion and nobody blinked an eye. Nobody nobody refuted that saying, "Oh, that's too much." And and so his concern is that it could actually be more. Um and it would
require us to offer what was the number 80 at least 85% of the cost to of a health insurance plan to every single district employee. um which obviously creates some interesting dynamics when we talk about
local negotiations and all the things that are part of that. So, this is one of those topics that will be discussed pretty widely. I'm anticipating this election season and one that I'm hoping to bring more information to you as a board about because it is a an important
item and obviously has some pretty significant far-reaching financial implications to the state as well. um mentioned already the ESP negotiations. Um one of the areas that we're focused on for improvement next year and it was
partly because we did not meet our attendance goal for our achievement and integration funds. We are putting uh more or less scoreboards if you will um that will highlight in big white boards where we'll fill in um attendance
progress and it'll help us make the data visible on our attendance. So, we're looking at incorporating some incentive programs as well for student attendance so we can encourage and support student attendance in our buildings. That's one of those areas that we'll really be
emphasizing this year. Our new website is u about to be unveiled. Deb's been doing a great deal of work with that with our vendor API. And it's important for the board to note that part of the process of moving to aptagy is to
eliminate many of the different means and methods that our coaches and activity sponsors utilize to communicate with their various teams. I I hear that there's three, four or five different apps, for example, that parents might have on their phone depending on the
activity or activities that their kids are in. And we have subscribed to a function or a feature called rooms that's part of this tool. And we can set it up for each bus route, for each activity, for each classroom activity if
we want to get that granular so that we can eliminate all those different apps. And we are going to be directing all of our coaches to utilize that particular feature. And I think it's prudent on a couple of fronts. One, it centralizes the means for parents to communicate.
And number two, it will help ensure the safety of our coaches that are involved. Because we hear stories, again, if you follow the MSBA news clippings of time to time, there's stories out there where a coach is called out for an improper communication via text or Snapchat,
whatever it might be, with a student or a student athlete. Um, this would help eliminate that because we it wouldn't prevent that from happening, but it sets a standard and expectation of what we expect of our coaches for communications
and how they communicate. Um, that's a feature obviously through this website. Um, part of what's going on as well within the Big South Conference, they're moving to a new platform as well called Bound, which will be connected through our
website obviously, and that will have an opportunity for some communication features as well. But it really will centralize what we're doing to streamline and get rid of all the multiple apps that are out there floating in the community. You've heard the strategic plan updates. So, um, those are the things I just wanted to
highlight and stand ready for any questions. Any questions? Alert. All right. Hearing none, we will move on to new business. First reading of the Little Arrows
preschool handbook, elementary handbook, and the activities handbook. Any questions, comments, concerns in either of those? I had a question on the activities one. I got to get out here. Um,
just page I was on just because there was some questioning around this. Okay. So, it's on page seven. And it says school attendance to participate or practice in any extracurricular activity students must be in school at the start of first hour
and be present in the classroom the remainder of the day. So what does that mean for kids that are not in our classrooms that are not in our building? >> Mean like PSU >> that or kids that are I mean
homeschooled that do activities kids that are at you know >> ALC wherever they're at. I I just you know what is that? I just think that maybe that should be looked at and thought about like what that actually is
saying because this like when I read this that's not what's happening now you know so and not that it's very wrong I'm just saying that I think it needs to be cleaned up >> cleaned up a little bit Yeah, I thought
about what you're saying. Yep. Yep. >> Especially that part where it says be present in that classroom for the remainder of the day. >> Y >> because we do have PSO students, for example, that do leave the building. >> There's a lot of different things that >> like you say the home school students that may participate or ALC students.
Yeah. >> Duly noted. And we know, like I said, attendance is one of those areas that we want to emphasize. So, >> um I had a question on the elementary handbook, and we maybe talked about this last year. I mean, it feels familiar,
but maybe not. Um the page five under the library the um overdue and lost library books keeping the final report card until those are returned. Does that
can we do that or is it withholding? Do kids even really get report cards anymore? >> No, I don't think >> my kids don't get a report card. I mean, not >> not a paper.
>> We talk about this. That's right. Let me make some changes. >> It's all just >> I mean, I don't know. >> I feel like you can always see them on page five. Dr. >> Page five. Okay. >> You can you can see them on different view. We do send home at the end of the year though. >> Oh, like a >> in elementary anyway. I don't know if
they do it. >> I've haven't gotten one for years. >> I do not. >> I I really can't remember the last time I got a report card. Like a print, you know. >> I get them at elementary. Oh yeah, it's been a while for me, but
>> I mean I haven't heard anything about it. >> Yeah. No. Well, it's good to Yeah. >> similar to the attendance on the activities that we're ensuring that we're aligning practice and stated >> expectations. >> I'll make adjustments. >> Okay.
>> And I'm just kind of and maybe I'm not following it correctly on that health and medical policy part. I I feel like >> Are you in the elementary handbook? >> Yes. Yes. Sorry. >> Well, it would be 13. >> Okay.
>> On the actual number in the corner. >> Okay. >> Um >> I think the numbers are off just a little bit cuz I had to put all the line things in there. >> No, I know. And I I I don't know. I just feel like it that just needs to be cleaned up a little bit. I don't know if it was like there's a little extra
sentence in there or I'll look at it. Yeah. just something in there. I don't know. I sort of felt like it was a couple things were a little bit repetitive. >> Are you talking where it starts with a paragraph in accordance with Minnesota that section in there? Okay. Okay.
>> So then like you know went on to the next page and then >> it just needs to be cleaned up. >> Yeah. Yeah. I again it could be kind of how I was trying to read it and not read the line
out, you know. That's hard. Yes. >> I don't know. Like I said, it it a few things sort of felt just a little repetitive regarding >> who was going to administer and whatever. >> That's why we call this a first reading.
>> Yeah, absolutely. And like I said, your eyes on it because Yeah. We appreciate that. I had also the vet text coming out of me. It's number one on page six of the elementary handbook. It says all animals must be healthy, clean, and current on vaccinations. Well, that's to
me pretty broad. There's a lot of different vaccinations. And I think it should somewhere say rabies vaccinations. >> I myself that's page six. >> Got it. >> Cuz that's really going to be the big one, you know, but I think you want to
put that in there. Yeah, because really that's the main one that concern the only thing to be concerned about is not Yeah. >> I just think some people Yeah. >> don't need to worry if they've got the flee and tick or you know, you know what I mean? Whatever. But
>> just thinking about that a little more globally, do you think it'd be appropriate again with your vette hat on to have a vet certification before they come in? I would ask for a certificate of rabies vaccination. Yeah, definitely. I wouldn't take anybody's word for it. >> Yeah. Yeah. Because the what happens is
if if for say that animal 2 days later you found out was exposed to something and it exposed a whole classroom. >> Yeah. >> You know, it would be a bad deal. They'd also >> Yeah. of the district or something like that, too. >> It would just be a bad deal. You know
what I mean? So I guess I would I would say that we shouldn't take people's they we should say if you want to bring your pet in you have to bring or have even email us or whatever a certificate of their race vaccination is what I would say. >> Okay. >> I mean it's all online now and I mean
people can get it pretty >> it's in there that owners well it just says maybe ask provide. I'll just put provide. It's on the bottom of that one and >> expect that if they provide >> cuz some people think too, well, I got my dogs rabies 5 years ago. It had rabies.
>> Yeah. I mean, >> you know, so it's like like, oh, yeah. >> Yeah, that's a good point. >> But it is definitely an important >> Don't want to get in a bad situation. >> Are we are we are we jumping around all three of these? Cuz I have one for
activities. >> Sure. you did that >> um page five where it has the individual participant. I think we need to take uh the word senior out of that verbiage. >> I think it needs to be it it needs to be
a teammate of their choice. However we word it, >> right? because there were some >> I mean, if you have a if you have a young freshman that's going individual to a certain state tournament, they might not be friends. There might only
be one senior and they might not have no connection >> and we want it to be a good experience for them. So, I think they need to be able to choose. >> Where is that? >> On page five, it says individual participants attending state tournaments.
>> I think that's particularly focused in the wrestling area for example gymnastics. It could be track and field. >> Yeah. >> Um I just think wrestling because weight classifications you may not have a 106 lb senior but
>> it could be it could be track where we you know say like Cassie was throwing shot and she made it and she was a sophomore and there was no senior. So then you're taking a senior from a different area of the team >> just because >> just because that's what it says in the policy.
So, are you talking number two under state tournaments? >> Mhm. >> Yes. >> Yeah. >> And what would you like taken out? >> That that word that that where it says senior >> and you could just put teammate
>> or something whatever word you know I would say. Right. Right. That's what you want to make sure that it's clear that it's right. >> And maybe it will be a senior, >> right? >> We we're not going to force them into that. >> Right. >> Do you just get rid of that second statement? >> I was gonna say the second sentence.
Just delete that and then it'll make sense. >> Mhm. >> Delete the whole sentence. >> Yes. Where it says preferably this person is to be a senior who has been out for the same activity. That's redundant because the prior >> Right. It I didn't read the sentence before, but yeah,
>> the prior sentence explains. Yep. I would agree with that. >> Yep. on that same page. Deb under banned um a few paragraphs down chose should be choose in that first sentence.
>> What's the page again? >> On page five, >> no >> parents night and then it says band. It's only it's just two sentences but chose choose is misspelled. under parents name >> under that one sides of B. >> Okay. Okay.
>> Just a small grammatical >> can um the the spacing I don't know if it was maybe purposeful. uh the staff responsibilities and all of that is very much different than the rest of the page. Oh, sorry.
>> The two and three. Okay. >> Of activities. >> Oh, yeah. >> That's probably just me trying to fit it on the page and get it. >> I kind of that way. >> So, you don't want it like that or
visually. I'm like Is it the bolding or just the way everything is smushed? >> Looks kind of cramped in there. Yeah. Okay. >> Okay. Anything else?
That's the next one. >> That's right. All right. We will move on to board action one resolution accepting donations. You get there. I did provide some heat press information that somehow a heat press
needs to be purchased or donated before the before something can be they need something else. >> A vinyl cutter. >> A vinyl cutter. Thank you. A vinyl cutter. Yes. >> All right. Okay. So, we have a donation
of $100 from Christ the King Lutheran, a heat press and graphic design course. >> No, heat press for business and graphic design course. >> Thank you. >> But they need to they need to get a vinyl cutter either purchased or donated
before they can use this. >> Okay. along with $65,622 from the Arrow Booster Club for wrestling hotel rooms for the Matt Boss tournament and $899.99
97 cents through the booster club for compression sleeves for basketball. Like to thank all those gracious donors for those uh donations. Do we have a u motion to accept those donations? So
much second. >> All in favor signify by saying I. >> I. I. >> All oppose the same sign. Motion passes unanimously. >> Garner's proposal for 2027.
Looks like there was two bids. First one by Van Dyke Sanitation. Um, are both moves identical as far as like daily garbage removal, two time a week, cardboard and all other? >> They look like it. >> Yeah.
>> Not sure it happens >> with our current one. You mean correct, >> but that's just my observation. So then dates >> because they just pick up they just dump the dumpsters though, right? They don't go empty all the garbages.
>> Okay, this is this dumpster service. Yeah. >> Right. Okay. >> So my advice bid was $1,542 and pip stone city of pipstone was >> 1675$1675 per month.
any discussion between those two bids? >> I like I think I like to keep it in town. That's my only thing. That's what I was going to say. For 133 bucks, I think it's worth keeping it in our own town. That's my thoughts. >> Any other discussion?
>> Do we have a motion to accept all of those? I make a motion to accept the bid for garbages with the city of Pipstone in the amount of $1,675 per month. >> Second. >> It's been properly moved and seconded.
All in favor signify by saying I. >> I. >> All oppose. Same sign. >> I. Motion passes. Approved membership to MSBA for 2027. Membership cost is $9,196. >> What was it last year?
>> How much did it? >> Uh, I don't recall. I'd have to dig a little bit, but I can find that out. I can find it probably quicker than most anyone honestly. >> Random question. I think I've asked it before. Is it based off of like
students, the size of the school or how do they >> It should say on the bill. >> Yeah. >> Du for your district are based on average daily membership of students served. >> Yeah. >> Yeah. >> There it is. >> Includes policy services subscription,
ISD membership, the board book subscription. what we use for our meetings. MSP last year was 8775. We have a motion to accept or approve
the membership the MSBA for. >> So moved. >> Second. It's been properly moved and seconded. All in favor signify by saying I. I. >> All follow same sign. Motion passes unanimously. >> Next one is approve membership to the
NRA code 27. I make a motion to approve the membership for the MA. >> Second. The properly moved and seconded to approve membership for MA for 27. All in favor signify by saying I.
>> I. >> All oppose. Same sign. Motion passes unanimously. Approve the 2027 budget. Okay. We had a finance meeting Tuesday night, Wednesday night. So I'll just go through what I have. It's in the same
format that it normally is. So, we going to >> Oh, sorry. >> I thought you had your documents here. >> I do, but >> I'll get So, the general fund, I'm looking at a
projected deficit of $1,678,573. The next page will show the revenue and it'll show a comparison between the 27 original budget and the 26 amended budget. And the next page will show all the expenditures comparing the original
budget in 27 to amended budget in 26. I hope to have go back and reook at everything prior to the January board meeting so that if I do have to amend the budget that will happen in January because I'll have better information at that time. Right now I don't even know
the actual student account for this year. So then you look at an estimated student account for this year and then you estimate it based on an estimate for next year. So at least by December I'll have a real student account for this year. So those are better
information. So, I'll go back and relook at everything and and if when you're looking through this, if you see something that you want me to check on, please feel free to email me and I'll check on it and then maybe there is an error somewhere. >> Well, you'll find a million dollars,
>> which be great. >> Okay. But another thing to mention, I mean, as far as the expenses, basically if you add up the salaries and the transportation and the specialized services purchased from the co-op and other specialized services we got to
purchase like Lifescape, that makes up like 82% of the budget, right? >> Which is >> normal. Pretty >> Yeah. >> And K through 12 education is not a good business model. because we can't
politicians determine our revenue and we can't really increase it. We can't be like a McDonald's and say, "Okay, we need more money. We're going to increase the cost by hand." It's not a good business model. But that's just my personal opinion. >> What's that?
>> It's a great I think it's a great analogy. Like I say, look at it if you have any questions. I have all the detail behind my estimates. So if you have any questions, just shoot me an email. >> But we do try to be Burger King and have it your way. Right.
>> I was ever in a business college class and they said, "Which business model would you like?" I would say, "Not K through 12 education." So, >> but here we are. >> But here we are. I'm trying to trying to look through
this. How how do we end up officially for the 2026 >> for the >> for the 2026? >> Well, we won't know how we ended up officially until November 30th. >> November 30th. Okay. >> The amended budget show like a million dollar loss. >> Okay. >> But until the audit is done, until all
the journal entries are made and all the receivables are adjusted, it will go November 30th. >> Okay. In 2025, what was >> Yeah. I'm thinking, okay, this is kind of a guess. $263,000 loss. >> Okay. And was that the first year of the
loss? >> Yes. >> Okay. >> The other year was almost breaking, but the year prior to that actually was funny on this sheet right here. >> Very imperative that our vote goes through. >> Yeah. I mean, that's another great example of why we need to do something
with that levy. Um >> well even if you look at with this is minor even if you look at >> even if you look at the increase that we're paying MSPA that's way more than that's like 56% then the state gives us 2.67% based upon
>> our people. So we received an increase of 267,000. >> Yep. Yeah. All of our expenses go up. We we pay our students or our teachers and staff more because well >> their expenses also go up and so it's
just the life >> bills gone everything's going to be all that even just by being in your house all the cost and they're all going up greater than what we're receiving. Okay. Wish that wasn't the case. Any other questions on one other thing? If you look at the fund balance
percentage, I I also included this in there because the schoolboard policy is anywhere between 25 and 34%. So if we look at the first page of this, and this is conservative, if the worst case scenario happens at year 26 and fiscal year 27, you would still be at
24.39%. So I'm saying you still be within your fund balance policy, but you would probably increase that to 25%. Just based on my conservative budgeting, that's what this sheet is. >> What page is that on, Jackie? >> Um I it's not really
>> It is on four. Yeah, be page four where it's just saying your fund balance percentage estimate. Okay. >> The first one is an actual and fiscal year 24. The fisc year 25 is an actual and fisc year 26 is an estimate based
upon my projected estimate of the loss for this year. And then fiscal year 27 is also an estimate based upon that we're going to lose as much as I said in 26 and as much as I say in 27. So due to the fact that they usually budget conservatively, I could probably put
that 24.39% and up to where where it's within the schoolboard policy. >> Does that make sense? >> Mhm. >> Okay. Then I just attached a copy of the policy. >> Ask again
later. Anyone have any questions on the general fund? Okay. Next one is a food service fund which we have the opposite problem. So we have too much money here. But this is basically set up the same way. We're going to end up with a projected fund
balance of $1,15,000. At our finance meeting, we talked about a few things that I need to check on as far as we just need to check on as far as >> snacks and snacks and whatnot if we can start providing that or where I don't make that decision, but to see if we're
even able to do that at this later date, >> but and we are spending money. We we do have we purchased a new walk-in cooler, so we're trying to spend money. >> Too bad we can't transfer this one. Would that make logical sense? We can
transfer 500,000. This >> would make too much sense. >> Yeah. >> Yeah. >> Because I mean, we can't be the only district that has >> Oh, no. There's a ever since there's a lot of district. Yep. >> And you're spot on, Tammy. That's deals with
the same. >> Yeah. I just Yeah. I just don't understand >> our state. Wonder >> except for Jackie. She's not doing that. >> So, but this actually is run by the United States Department of Agriculture.
We can't even blame the state of Minnesota. >> That is true. You did say that. >> Yeah. That's all. Okay. The next one is community education. That's basically your general community ed is on it's broke up into three areas. Your general community
education, your learning readiness, and your early childhood family education. So the community ed fund balance looks healthy $350,266 at the end of 27. Planning readiness, we we're projecting a deficit of $15,86.
Then we have ECF which we have a positive fund balance of $347,949. I am going to email the state and see if there's some way I can transfer some of the ECF fund balance to learning readiness. It's worth a shot. >> Right.
So, one question that I had on the community ed um and it's around the new soccer league going on in town with all the young kids. We paint the fields for them
and we bill them and and they approach the Legion looking for donations because they're running in the red with jersey with with refs with and there's I don't remember remember the
exact number but it's I mean it's incredible the amount of kids that are participating and I think if and so my thought was since it's a community >> community project. Could the money for the paint come out
of community ed fund? >> Would they have to run it like community ed program? >> Then they have to run they have to run they have to run it in and out with us. So they'll have >> it's just a it's just a >> have to give us some of their money. I don't know how if they want to cooperate with us or how they feel about that.
>> Who's the point person on that Brad? >> Um it's uh Eric Vanderplats. >> We can follow up with him. just don't understand. >> Yeah, that's what I mean. >> But I know we're I know we're helping with the field, but if there was a way that we could
>> not like get reimbursed without billing them >> because they're already running in the red, >> I would just say they'd have to run it like jail volleyball or any of those other things. >> You'd have to run it that way to do, but I wouldn't think it'd be a big deal.
>> It's worth a conversation, >> right? The next one is a building construction fund. That's pretty straightforward. Just projected fund balance, projected interest income, and then the sale of the bonds, construction costs. Next one is a debt service. That's
pretty self-explanatory. That's just the debt we're paying off and we're able to levy everything we need for that. So that's not too much. And then as far as the high school activities,
basically that's I'm saying projected increase and balances. And I just attach these. It'll just show you what kind of high school activities we have. But other than that, say go ahead and look at it. Email me if you have questions. Any other questions?
Make a motion to approve the fiscal year 27 budget. >> Second. >> Been properly moved and seconded to accept the field 27 fiscal year budget. All in favor signify by saying I.
>> I. All oppose. Same sign. Motion passes unanimously. on to commercial insurance renewal for 2026 2027. You see the attachment from First Main Street. That's who our insurance provider is. Um and you can just read
through the different components. Um we have our our different components, property, uh general liability, um the auto insurance obviously works kind of all those different things. There are increases. As you read across, you can
see the year-over-year increase. That's that last column. As you look um part of the saving grace in this, and this is where the benefit of our our roofing project is coming to fruition from the initial projection on rates to the final
rate that we received, there is a $12,000 savings and that was attributed directly to the fact that our roofing project is getting done. So, um, so there's a residual benefit for what we're doing that we're starting to realize obviously through some of these things. But, um, we do have our cyber
security that's part of this now as well. That's something that that is incorporated as, um, we know that that's an ongoing challenge for districts across the country. We hear stories. Um, Rochester last year, I think it's two years ago now actually, that they had a
cyber attack. So, um, not unheard of to see that happening. But as you can see, the total increase overall was, uh, 2.47 under our wind hail buy down policy because of the or no, the yeah, 2.47
overall, excuse me. And we had a 15% deduction or savings in um in the wind and hail buy down. And that's directly affiliated with our roofing. So, good news uh when we look overall at our insurance and as you may recall a couple
of years ago there was questions if we could even get insurance because of the status of our roof. So, this is a good position to be in. >> We have a motion to approve the commercial insurance renewal. >> One one question.
Have we ever looked at like bundling our employee health with this policy? And would there be a chance at additional savings if we if we moved those spends together? >> I don't know if they're into that. I
don't know if these guys even >> we can ask if they're it's a question worth asking. I don't >> they're based off claims. >> No, I'll defer to you Daffhne because you're the you're the resident expert on that. I >> They do. They do do insurance, but I
mean you have to have a company that goes in and has your back on claims. I mean, you're a large group, so you're claim based. >> Y >> and if you have an agent that goes to back for you and says, "Well, this claim is now no longer in the district and we
have another carrier coming in close. Give me another best offer." I mean, they can negotiate, but you have to have agent that does that >> and and we went out for bids for our health insurance. We have to go out for bids. So, we can't >> Okay. I'm just thinking about policy. So
like if a company doesn't >> when I tie it all together if I give them more >> it I get a bigger >> right >> it's a little different with health cuz they're completely different carriers. >> You're not going to have like a secure that does you know a property.
>> Okay. I was just thinking, you know, we just we just given them a budget. >> They have every opportunity to go off for bids and they never they don't I don't know if they offer it number one and they we have to advertise for bids and they don't give us a bid. There's really nothing.
>> Okay. I'm just curiosity. >> Any other questions, discussions? Good question. >> Do we have a motion to approve the commercial insurance? >> Second. >> Move and seconded to approve insurance
renewal. Uh all in favor signify by saying I. I. >> All oppose. Same sign. Motion passes unanimously. Next. declaring wrestling mats as surplus is what it is. They're just time to
declare surplus and and what they envision doing is carving them up and turning around and selling them cuz there is interest among some in the wrestling community for a portion of a wrestling mat to throw in a basement and
ruin sheetrock as they do. Smells seems smelly in my basement, but >> have a motion to declare a rest of mass surplus. >> So move. >> Properly moved and seconded. All in favor signify by saying I. I. I. All >> oppose. Same sign. Motion passes
unanimously. 11.8. Declare books obsolete. Any discussion on the books? You >> have a motion to approve. >> So moved.
>> Second. >> Properly moved and seconded. All in favor signify by saying I. >> I. All post same sign. >> Motion passed unanimously. anou for the teacher on special assignment reassignment date change
should be a one-time option um provided to uh vacate a process in the stated master agreement that was collectively bargained between the district and the teachers association. Um, it would be
just a one-time disposition because there's a request to make a change and that request has come after the stated required deadline in March in the collective bargaining agreement and this was a mutually agreeable way to allow
for that to occur um and provide a path for us moving forward. This has been um shared obviously it was brought forward by the association and reviewed and um recommended to move forward accordingly.
>> Any discussion? >> I get nervous when we makeus for something. Um I think we need to I guess my opinion I think we need to strict on the dates. I mean, um, it gets to be a hard thing because
you did it once and you do it twice and you do it three times, then it they don't forget that. That's my only caution is we have to make sure it's absolutely needed when we do these and MSBA and full disclosure does
discourage boards from going forward to that point discourage boards from entering intous accordingly for that very reason because it is a modification to a master agreement outside of the negotiation process and I know um when some of you have been through do the
MSBA trainings on negotiations during the con convention. Um where they will talk about that very specifically so that is just something to obviously keep in the back of your mind as you cast your vote.
>> I think too just even even moving forward with those new dates of June 30th to me that makes a little bit more sense than the original March 30th date. Is that right? >> So March 1st I think >> March 1st date. Uh the only challenge is by moving it
later, you're getting past what is a typical hiring season. Yeah. >> And you may not have a vacancy and you could end up with a situation where somebody that's in a TOSA role decides that they want to vacate that role and
then we would be essentially bumping somebody that may have just signed a new contract with us as a new hire. out. >> Oh yeah, >> because we would have to create a position for that
>> TOSA person. >> Mhm. >> So that's the inherent risk that you have with that where essentially you would terminate somebody before they've even taught day one in the the district >> potentially. >> Yeah, >> if that makes sense.
>> Yeah. But it's only >> it's only a short period of time where this is because isn't it this is just for >> Yeah, I was going to say this is not just I thought you were suggesting future that that's a caution
future. This is very specific about I I thought you were casting forward. Oh yeah. Yep. You're absolutely right. >> Yeah. only effective until September 1. >> Yep. Yes. >> All right. Very good. Any other discussion? Now that I've confused
anybody, >> I move that we approve the memoring memorandum of understanding uh teacher on special assignment reassignment date change. >> Second. Good properly moved and seconded. All in favor signify by saying I.
>> I. >> I. All oppose. Same sign. I >> I >> I motion passes. >> So Chrissy, no. >> Brad, >> no. >> No. >> Mark, no. >> Correct.
>> 11.10 Education Identity Access Management Board Resolution. This is a resolution required by the state for um as you can see to for to authorizing me to act as the identified
official with authority or Iowa. Um I have to go in and check boxes to authorize individuals to access certain information to provide certain information to the state. One of our main users in this system is Christy
Wineoff, obviously with her Mars coordination and all that she does within the district for student attendance and accounting there. But this just authorizes that role to continue accordingly. >> Quite the acronym of the title. >> Would have thought they would have come
up with something different. Any discussion? We >> have a motion to approve and 11.10. >> So moved. >> Second. >> So properly moved and seconded. All in
favor signify by saying I. >> I. All oppose. Same sign. >> Motion passes unanimously. 11.11 approve mo tool Tolbert and COP LLP to provide auditing services.
I think Jackie and the team have been satisfied with the work that they've done in the past. I think as a board we've been happy with the work that they've done and this just allows us to engage with them again accordingly and it lays out the expectations that they have of themselves as well as our team
and um lays out uh kind of the expectations and the process. So um obviously we recommend do pass. >> I make a motion to approve. Second >> appropriated mo motioned and seconded to
approve uh mobile work and company uh for our auditing services. All in favor signify by saying I. I. >> I'll call the same sign. Motion passes unanimously. Administrative procedures addendum policy 903.
So one of the things that we're starting to do with policies is go through and identify. We've Deb's reached out to um Terry Marorrow who is kind of the expert in in residence for MSBA with policies. He's a trained attorney and he does a
lot of the policy work. And we've asked him to identify places where we maybe need to have some clearly stated procedures or where we need to have identified committees. Um so there's some gaps that we've identified. One of them was um a procedure with in our
visitors policy to the building. And what we have adopted here is clarifying the expectations for any visitor any and all visitors to the to the district on how they would proceed um regarding our entry processes and procedures including
requiring anybody that is not a staff member to receive a pro appropriate badging through um the raptor system. And again this is just for safety and security. Additionally, it adds a layer of accountability. We have had to deal
with some situations in the past where somebody may, for example, lend out their badge to somebody so that a team can come in and practice over a weekend in the gym. This just clarifies all those expectations so that we are are
explicit in our in our standard for our visitors. And again, I think it it just enhances our safety and security processes in the building. And the Raptor system, for those of you that aren't familiar, it's a system where you insert your driver's license. It does a quick little background check
accordingly and gives our our secretarial staff feedback on if they are clear to proceed or not. Any questions? as long as it's being followed. >> I mean, a policy is only as good as the
people enforcing it. So, we need to >> make sure we're enforcing it. >> We have a motion to approve the addendum to policy now three. >> So, move to >> second. Moved and seconded. All in favor signify by saying I. >> I. I.
>> All oppose, same sign. Motion passes unanimously. Resolution ratifying sale of general obligation facilities maintenance bonds. I don't think we need to talk much. This goes back to what Steve Pumper presented at the beginning of the meeting. I think
it uh was a real real strong sale as he shared. Um I personally was surprised that we had four different biders. I thought we'd probably have two, maybe one just because of the scope of what we were putting in the marketplace and then the results again very very favorable in
in the context of everything. So, um I'm just real pleased that obviously I think um Steve and Michael did their part to really drum up some business and support as well for our bonds. So again, appreciate what they've done. And I think we are one of the first, if not
the first district in the state of Minnesota to utilize the LTFM bonding process to do what we're doing, which is is a good thing, too. So good product, good project. And and again for sake of everybody as a reminder this does
receive the egg to school benefit which we can't lose sight of in this conversation because it does um help save our taxpayers when we think about the scope of work that's to be done on the roof. This is u better than doing it with cash because again of the eggs to
school credit. >> We have a motion to approve. >> So moved. >> Second properly moved and seconded. All in favor signify by saying I. I. >> I. >> All oppose. Same sign. Motion passes unanimously.
We have a motion to adjourn. So moved. Second. It's >> been moved and seconded to adjourn. All in favor signify by saying I. I. I. Oppose. Same sign. We are journ.