indivisible andice first item on the agenda is the adoption of the agenda I move to approve motion by Monica second by Julie har any conversation all those in favor say I I
those opposed motion passes uh there is no rec nition presentation or correspondence uh the next item is public comment and we have Matt kada signed up it's
not you were signing in weren't you yep we got [Music] you okay moving on to information principal's reports uh I sent my report in last week so you should have all that I don't have a lot to add um the biggest thing is
Summer Academy we did last two weeks at Summer Academy uh Monday through Thursday 8 to noon and uh that in job we went very very small so uh good job to them and yeah I think the rest of it's all all of my
report you awesome board report everything's in there just um we're ready yep bring them on yeah there's not as many updates in a
very good um I included some uh updates to the handbook they really mainly all just wording recommendations from msba put an example in there that they suggested and I think this is going to be consistent with the policy
recommendations obviously uh as an example student um School sponsored Publications should now be all School sponsored media things like that so nothing that would really I think change what we do but just wording that's going to update both sides of it
uh we hosted two sessions of Summer School uh through HED through their ALC program overall that was a that was a success who Mr breit kelp and M wolf ran ran that this summer so thank you to
them uh and as we talked about at the end of last year we are uh going to be working with hfet on on an option probably for one maybe two periods during the school day here at PM it wouldn't obviously be a full day ALC like they run in
Winona um and that's just working to provide you know alternative space kind of a different Pathway to gaining some credit for kids that might need that specific circumstances I put the three new staff that we currently have coming back in
are coming in this year we're still looking for a few positions um have Mr anger also ask me to just provide a quick update we talked about this at a few board meetings last year on enrollment and and so forth I
would just reiterate again that when we have discussions with families that are moving in and out um we focus on the ones that are moving out or choosing a different um schooling option the large
majority of that is a different option and not necessarily another um bricking mortar school so we now have a number of kids that are going full-time to our ALC so they are still technically our students but they're going to school um at the alc in Winona
um and then also a number of kids are choosing online for the flexibility maybe the job um other things that are impacting their life um so that that that's where most of that majority of that comes into play for us
Jo can you go back I so you said you're working with h for ALC for part of the day is that for this coming SCH thank you just I mean this is when I read it that's the first I heard about this start talking to you um is that will
there be students from other districts coming here or those is that serving with our students uh it's a possibility I would say with the way we currently have it set up I would say not likely um when you have an ALC a student has the need for that and
is able to get there you're U you need to take them um so as an example our ALC that we usually use a full-time ALC Winona anyone who gets referred there or as an interest in going there um doesn't
matter what home District they're they're in um hours how we're going to run it at least to start with is two periods in the day they're not together it's not like they're all their first and second or sixth and seventh so it is possible if
there is room that we would U and someone wanted to join it they could probably not likely um the way we currently have it set up and will that eventually be a cost
saing busing the AL the potential ALC students that would normally go to Winona or is it it goes to the alc um HED will take some of that funding but they willay for teachers that that are that
are running it for us so I wouldn't say it's a cost saving or or a cost for us thank you for answering my question how many students do you expect well that's kind of what our meeting is on Wednesday to determine
that number thank you and how you [Music] um like build are yeah I think it's in his report the only um hicup we've had this summer is working with mdh on
uh I think we had to put some false ceilings or something in our storage room our dry storage room um which again is dry storage but it is a requirement um they just have had some problems working getting those approved we'll
probably start the year without those in place and have to do them on a break or something pretty minor but unfortun uh Community ad report is also attached you can still there if youd
like well this um so you're still looking at uh 23 24 fiscal year which we continue to bring back until the audits been presented which we are scheduled for at this point in next month we'll bring
them in September we're on track to wrap things up um however I was literally just booking some entries as it before I came in here tonight so we're not done um so this Revenue that you're looking at here that is a little misleading because it doesn't show you at the bottom there you
it looks like wow we're that's that's lot of extra Revenue um we have not adjusted yet for a declin m drop because we've been waiting for some some final reports from the state to confirm that so this is a work of progress um however I feel good about saying we meet our
budget for revenues or expenditures too we're wrapping those up so he set to they're set to come in next month um I don't know if there's any questions on that report I do want to address a question I I had regarding some um funds but if there's any got any questions on
this I can that okay um so Community Ed uh this is a great question that was the treasures reports that you get each month I always give you the previous month and then the current month or the month that has just finished so for this month you're really looking at how we
ended July and that comes right off the V statement we're reconciling directly to that but the treasures report is that's our cash that's not budget that is cash that's what we're looking at and if you um were able to look at June versus July there there is an increase
in community aded but there's an increase in every single one of the funds um so that's many different factors involved number one we're wrapping up audit we're getting final numbers um and this is the time of year when we get in another ly check from in
May June we get in ly from the county and those are significant dollar amounts so those dollars are coming in and that that's cash that's added to that balance and then we distribute that amongst the different funds so that's a piece of community ed um increasing I think there
might be some concern that did the the general fund add to community aded like we've done previous years and that absolutely did not happen this year that's not what's going on here at all um so that was a piece of it the levy dollars we also you saw the increased numbers for School Readiness for
ECFE ECFE serves and I might have to have John jump in here but ECFE those students also are served by School Readiness a portion of the day correct and that does get booked into Community ad they they get to see that Revenue I get a report um at the end of the year
literally every kids hour and then from that we're B to poose that Revenue into that fund um this year it was $20,000 higher than it had been previously so that that definitely helped out um that those numbers have increased that's great news School Readiness numbers have
increased in fact these are questions the Auditors asked too that's part of what they do here why is your Revenue up so much in this and then we give the justification for that and I am just actually going to read what uh Katie gave for number increases um this is for School
Readiness and Sack the revenue increase for Sac was due to increased enrollment by nine students over last year as well as two policy changes including no refunds given for cancellations and a new to day week minimum usage requirement for all families so a change in policy has really made a difference
there for the revenues and School Readiness the revenue increase to School Readiness was due to a tuition increase as well as an enrollment increase of 11 so um our revenues are up there but again if you look at the other all of all of the revenues are up um and that
is again based off cash now the time of the year is okay well we just brought all those Levy dollars and and now when we make our bond payments here coming up in February you're going to see a million dollar decrease because we're paying that so depending on the time of year it's not to say this is just going to keep going up and up and up um it's
it's the timing but does that kind of explain the question um I um I didn't pull too many things together just before I came but that that's what's happening there um anybody else has any yeah okay all right and and in interest
interest we did great this year I hope those rates stay I don't know how I I feel like we're a year in longer than we were supposed to be but we'll keep taking it so um that's that helps when you have a cash balance and then have interest rates at five and five and a half percent on the just the regular
savings and checking so those dollars that was another 12,000 itself that went into Community yet and that's typically more like so another increase yeah we we do distribute that out amongst the different funds according to the cash balance throughout
the year that's an actual spreadsheet I supply to the aitor so that's how we calculate that other than that we're plugging along and uh we should be wrapped up here by the end of this month so sounds good thank you
Jan report uh just a couple things like Clark said um you know we are definitely getting ready I'm looking forward to it was nice to have some the little ones in in John's area and see some kids in the building and bring it to life but looking forward to the the start of the
school year and having our new teachers back we've got them um August 20th and the 21st and then uh all staff at the end of the month so just spending some time with the principles to really make sure um I understand what we're doing
and uh we have it as scheduled out and if you're new the district um you can understand what the work sheet or the workshop sheet actually tells you to do and where to go and what to do um but excited to this time next month we'll be talking
about the start of the school year so that's exciting um still working very closely with Bluff Country I don't know if you guys know officially that transition happened um and Cara's still very heavily involved um which is good for um
PM transport our new provider um we are making a shift back so the big change that's happening other than the ownership is um under Bluff Country they were using different software in past years to um track and and do their
student transportation information we've now moved back into JMC we've got them set up they're working very closely with the secretaries that's where fam's information is going to be um
in regards to what bus route are you on what time you get picked up all of that so you just be aware if you're a family and wondering about busing you're going to get information from us but it is sitting in that jher employees but um I
still think they they do a wonderful job so appreciate appreciate all they do um John talked a little bit on enrollment and I know Darren used to have enrollment on his agenda every month don't plan on doing that I am
putting some things in place um that allow me to really see what we're doing at the building level so John has his his own enrollment at the building level Mike has it Clark has it um I don't necessarily have it so what I'm doing is
pulling together things that I've done in the past that make me feel comfortable at the district level um understanding our enrollment both in and out um migrant um students and families that's a little little curve for me still got a little bit more to learn
there um we still have a a fairly large migrant population um so you know how have we dealt with that in the past um but I will in September bring some things in regards to enrollment that I would plan on I would say probably
quarterly bringing to the board um and again that's just more information than this sheer numbers your numbers really don't tell a story in my opinion but I'll give you for instance U the secretaries are back now with our principal so they they got up to speed
on one of them and it's just a very simple sheet that allows me to see the ins and outs of students and people are far more mobile than years and years ago um we have 56 students new to our district and we have 24 that are leaving
our district that's just before the start of the school year which is common to see most movement throughout the summer um third grade is a grade John you know and I are looking at right now I think that last year when we set the
sections for that class there was 101 in there there's 109 in there today um but seven of those students um happen happen to be uh migrants so that's another thing that's going to impact us seven is
an amazing seventh uh in third grade in uh Clark you have some in six grade like a very big group so so again we're monitoring it but whether we're going to do something or not you got to be determined because I need to understand how long are those folks here what does
that look like that that could be a problem that solves itself I I had a chance to meet with um Bill zelsdorf he is the new principal at Emanuel Lutheran so I met with him a couple of things we work um with the the bral school on title dollars they're
entitled to some T title dollars and then the big reason I like to get to know them and make sure we're connected I've got all his information like cell number um they use our transportation so sooner or later when we have a closing or something happens being able to make
sure everybody's in the loop is extremely important but um he also shared that um he's new but in the past he had seen some hex programming going on um there and I wasn't aware of it but I reached out to Clark and Clark
understood that and was going to connect with them so they may choose to have some of their students go back into those exploratory classes which which would be great um just yesterday um or or Friday got a
call from Amy Jordan do you remember Amy I think she led your search the last time so I've got a call with her on Wednesday we'll start just the initial conversations of our search this next time establish some timelines roughly to
bring back to you guys but but keep that on on your radar and then uh lastly I'm excited tomorrow Mike is um doing some work with the Bulldog ambassadors that's the group of students that work primarily I think with our ninth grade
um but a great program but U Mike talked to me about a week ago about possibil of expanding that program including some work with youth Frontiers um they're more into leadership um building characters
um associated with leadership just a quality program um so Mike has a piece of that I believe infused into the ambassador program as well tomorrow yep they have a so they often do something
with their eth grade uh students uh they also have something called character Academy and they have uh they come out a couple of times a year and you can pick the topics they have I think six different topics that they can work with your kids on um and it's focused on older kids so um we're going to use that
with our Bulldog ambassadors but we're also inviting the leaders from other organizations NHS um things like that in our High School uh to just kind of give our student leaders a little more um
more tools kit and kind of expand how how they uh work with with our school community and I would say I've done some of that work I've been involved in it but definitely uh Trish shindelar and and Paul arwald are the ones that do all
the heavy lifting for buldog Ambassador great program yeah otherwise like I said just excited to uh start the 24 25 school year uh I see there's one committee report here nothing to add nothing to add to it
okay I know a lot of the Committees have not met we've had I think some of us have had inquiries from community members asking about uh curriculum committee and the
mshs committee any updates on those like when they will be held at all or actually we might have to have a conversation of just just to be honest with you Darren's gone right so I'm here I have no iide luckily Monica brought it
up uh last month in the meeting and that was on my radar otherwise I don't even know who called the Mee and confers so I'm still trying to understand our processes if I'm the one that's supposed to be pulling these meetings together okay I guess I need that direction and
also I'd like a conversation on our committee structure trying to understand that what what's the purpose I'm familiar with a lot of our committees but I'm not familiar at all with like the MS the Minnesota State High School
league where I my I'm used to a rep which I think Stacy is and that's about all I've ever done in that realm so okay we would have to have a little more communication on what we're doing with them and then who's in charge of actually
calling a meeting that sounds good maybe the board members can serve on those committees and reach out to Eric can schedule some time I know the policy committee we've talked about setting a date we need to be that there's some policies on here
but those are just language very small changes but there were some policies that we in general um okay very good uh consent agenda motion by Jake second by Roger
any conversation all those in favor say I I those opposed motion passes uh governance uh no Personnel uh acceptance of donations
Foundation I move to approve got a motion by Monica Julie Hart whisper down here before you wrong a second by Julie uh any conversation all those in favor say I I those posos
motion passes adult lunch price increase and we know the official word there's some index we've got to keep chasing um so whether we want to increase it or not 2024 legislative session model policy
Updates this is a huge list and um that's why we subscribe to msba to um keep track of our policy so these are what they call nons subma changes so basically a statute or something or a cleric
just something very very minor within the the policy has changed but obviously it changed so you do them in one swoop and then Mara's got all the work to go in and update them and I think Jak and I were just
chatting about this with Julie Hart here these are not these are changes in things like statute this one um somebody noticed we didn't um designate who the person should be in this policy so I recommend just using the word
superintendent not my name because then you're going to have to change it down the road so we just updated with who actually is assigned move to approve I'll second motion by Ron second by Monica any
conversation all those in favor say I I those opposed MO passes Eric you sent information out to all of us correct so um basically we're we're entering an agreement so that we don't have to go to Probate Court over
this um will um I'm seeking board approval rather than just sign it as your superintendent I feel it's something board should approve um had conversations about it but nothing formal out that's really
great call for snow removal bids second o by Jake second by Monica any conversation all those right not all those in favor say I I those opposed
motion passes uh the last item within the agenda here before board comments uh [Music]
is so I well with the transition with BL country and some mines that we've had what to talk about it any interest in it and finding out what that look
like the district outside of the district find a person so from a discussionary standpoint I thought see if members that anybody well I agree I I think we need
kind of knal down what the duties are with the i' exploring what is the current time aot for our director um so when this was requested to be on the agenda I did meet Scott just first of all I wanted him to
make sure he understood was talking about the time and all that and then he did give me the history so in the world of pen it is always been what it is it's been a different person but you've always had someone who has taught um for part of their day and then um then the
ad I think it's been two hours um sometimes there's an overload depending on what the high school needs are exactly but that overload varies year to year um but otherwise it's been um two hours of teaching and then six hours
summer hours at all um he puts in a lot of time and effort on his own accord which is great but that's an anomaly that in that world there there isn't but I certainly could gather for you um local schools and their situations with
ads just off the top of my head I can tell you almost everybody probably does have a full-time I would say we're not the norm by any means to be able to be doing what we're doing but if you'd like I can get you the most current
data and a struggle to get drivers ders I that's that's our main struggle with Transportation often whether activities yeah I think it's definitely worth the conversation um knowing that
schols our size have somebody dedicated on like still I think we're still waiting on second St of not I'm not clear on that for our spring coaches I'm hear two things
so just and um the other thing on in my concern as far as getting things done perhaps doesn't have enough time I don't know um is the activi I haven't heard anything about
that Ron had an [Music] email well so off the top off the top of my head right now um I have we we have three uh math full-time Math teachers at the high school and then uh Mr platum
also teaches uh two math classes I think first semester this year and then he'll be teaching three math classes uh second semester I have another teacher that's on a full year overload in the math department and and then another teacher that's on a one semester overload um and
then obviously we have to look at you know it's not just anybody's teaching anything like what the best to teach this class so forth we try and make sure have as many teachers that can uh or multiple teachers teach a course that's not
always possible um but so right now we have uh one two three at least four if I'm thinking maybe five off the top of my head semesters of overload so I mean we're it would put us in a hard spot I
don't know if we'll be able to get in the past a lot of times when you're seeing hiccups if you just keep doing what you've always done you're going to get to what you always got um if we change our processes a little bit um and make sure that that communication is
happen happening um that might resolve itself too so I we can look but I also want you to try to keep an open mind of um well how do things go this year and I'm hopeful that some of the processes we put place people are going to hang on
to because they're just very beneficial for everybody any other board members that okay I appreciate the uh I think everybody appreciates the discussion and thinking about it all of the different
perspectives uh board comment com I'm just gonna read what I wrote okay okay um I would really like to move forward with updating our strateg uh in my opinion it would be wise to do now and have it in place before we hire new superintendent in this way we will
know what our community values and the direction they want their school to go we can then use the Strategic plan to hire our new superintendent candidate that has the a candidate that has the experience and skill set that is required of our strategic plan as I see it if we hire a superintendent first and
then update our strategic plan we risk hiring a person who has perhaps very little experience in the areas that have been identified as is important to in so I'm open to thoughts people so your thought process on it
is to do strategic planning with the intent of hiring the right person okay I like the idea of having a template uh maybe not a full pledge plan because new superintendent can offer a lot of
great you know ways to modify that yeah I I I think a template would be great you know I think our goals our purposes mind that idea yeah and again the original
strategic or the latest strategic plan uh sounds like I think Monica you were involved do you remember how long ago I mean it's been a while we've been we've done multiple [Laughter]
ones don't know how long it's been we did one under Bill and then we did one under um Gary okay one under Gary was brought in we brought in the facilitator um bills was I I I'm was
thinking we didn't use a facilitator was bills we didn't maybe on our own do you remember yeah I don't remember fail yeah I don't think we had I think the
thing you do a facilitator I always you do a facilitator I always use msba just because they're in the school business maybe somebody has a better idea um but that list um when we got on at at Lake City was almost a year out so if you
wanted to do strategic planning right now you tell me we're going to do update our plan we want to go with msba first thing we should do is get on their list and we probably you you might be able to do that with the new superintendent um next
year and I have a another organization that I very impressed with it that I've been just communicating national school and for them $7,000 I don't know what
it would be option yeah and back to jul point though you guys went through the search once so some of the stuff that you can do on that is first of all at a board level you can fill out um questionnaires basically that are you're able to drill
down into what type of superintendent you're looking for someone very strong in finance um you can also open that up to your public and they can take the same survey um to again see if your your ideas align with
your Patron's ideas of what that superintendent should look like so I don't think we need necessarily need a strategic plan to help in that hiring process but we might might want to take advantage of all of the opportunities that msba offers us in the search and I
don't know if he did that last time yeah did have a survey yeah when we did yeah we did it but not this last but the last one it was within the window of time yeah with your contract they
suggested that Marsha do you think you can find I I can picture the woman who facilitated the one we did on when Gary was here yeah um and she was phenomenal that was really we had community members we had teachers we had the administrators
School Board it was really well done um so Marsh maybe you can see who that was or who we went through because that was really well done I sure can and do you think was that contracted through msda I remember facilit I can't remember I thought she was self super up I want to say it was I want to say it was probably
through sou service cooption we had the same person when I was a principal um I don't know if Southeast still that's a great Point Monica if they still offer that service no I don't think that we do but I can check because we just did our strategic planning and we we went
through another organization so but I just remember this she was really really good I was very impressed with that we just went through that same thing with h that person think but she was really did a
great job as well but it is nice having that facilitator though it just really makes the time more meing just get you get so much done espe if you get the right yeah I think the value I mean the conversation part of this is as we
select our or set our timeline for the search for the superintendent I think obviously the feedback that we get what we did with survey maybe we should do some iners you know go to each of the communities and meet in person
with Comm members rather than surve you know just try a different approach on list saying we have to use them but if you and I can talk to Gary at Southeast service positive too to see what he has
to say as far as I'm pretty sure that we don't have provide that service and I didn't follow would get the contact H is just a point of reference to I have heard name in my do you like that approach of doing
the strategic planning to kind of choose your superintendent or as a superintendent or as a superintendent coming in would you rather be part of the process I guess in a perfect world to be part of the process because now you're going to ask me to do that but I still
think it's important if you keep it as a living document I've gone through as a principal a teacher a superintendent a strategic plan and it's over there on the Shelf collecting dust and nobody even knows what what what it was about
we got a new mission statement out of it um so it really boils down to what are you trying to get out of that and how are you going to use it because if you're not going to truly use it on a day-to-day basis I I think it's money down the drain
but in a perfect world Monica I would rather um and maybe to Roger point we just at least could start the process of roughing out a template of here's because uh some goals I know it's renamed now but the five goals that I'm updating with the principles if we could
do those um right and and and Well we'd be in great shape so when I look at you know and I work with our principles and our staff those really are my focus um it it isn't like we don't have a strategic plan nothing really would
change for me right now if we had a a strategic plan that was more detail any other com Clark I took a few emails text message today about the fees 46 S8 building can
you just kind of touch on them couple parents called you know on top of the list of pencils and rings of paper and then a list of you know you could just kind of touch on the 4 six fees are very minimal overall the
78 fees are a lot we do a lot of extra things for the students a lot of field trips um it costs a lot of money students that cannot pay families that talk me we never um exclude those and this is this is
just Eric this is not your deal but I'm just not knowing how to I'm just I'm frustrated when board or in committee board members give a
directive and it seems like if I don't write it down and follow up then I might not ever hear about done forward on it and I'm just making I don't know I just like I don't know what to do with that because it's
not my job I don't think it's my job to make sure that done yeah I'm just throwing that out there and as we've discussed before and I share with the entire board Roger and I are the only ones still to meet and we
will but I I have nothing to do with pass exactly you know exactly you can talk about it all you want but all I can tell you is I'm looking out the windshield not the reir so um I'm big on action items I try to clarify to tell me
um if I have a directive it will be done um as far as the past I can't tell you that's where I need some clarity on these committees yeah and more so not just who's setting the meeting but um there's nothing there's not any
documentation of what's their purpose um some of them I I know they're out in every school district and some of them are very that help [Music] yeah and then my other thing was did you
to get you have an update for data from last at all no the thing so I'm learning more about our data and I did um I think Clark shared it with me the last presentation um that the data coaches
did for you guys it was actually a very nice present a lot of information um so when they're back um here and and available to me I want to have a discussion with our data coaches of it really doesn't sound like we value that
that presentation and I think there's just too much information in it so I'm thinking we could move away completely from that presentation and maybe incorporate something that's got less information but more pertinent
information as to what's going on um with the current year MCAS are great to look at but that's a year ago and then what are we going to do with it it's poos more to so um I need that time Julie to be able to have that discussion with them and make sure that something
remember those are teachers they are paid an additional stien right not a very large one but they are stien and then seeing if that would work out for them and helping them along with the principles of what are and you guys having some input what do we want really
want to see here um I know you brought up fast bridge and there's some information there um you know what else what what else could we do on I like the idea of the beginning the middle how we're doing and and the Finish Line um so what would that look like and just
doing it a little differently well in me as we discussed last time it goes beyond just I mean we can look at the assessments and the n and all of that but as the teachers continue to tell us and we're listening
is that the student as a whole speak different message sometimes so for example if we have a lot of students who are scrubing with mental health issues in the classroom with attendance and all of that then how can we make decisions and put things in place to help in in
those instances you know yes the test scores might show one thing but what what else is going on with these kids kids that we can you know make decisions about and I think that's the key it's not just the test it's it goes beyond it's the big
picture at that very high level and I might not necessarily know what those other factors are but that's what we need um you know the the data coaches and others to be able to provide to us but I just want to say that the marching
band I think has quadrupled in size they did an amazing job in milville yesterday it was so cool I mean like it just went on and on so kudos to that grou to our summer
program lot of activity going on one last item move to adjourn motion by Monica second