We're going live hot mic going right over the border 20,000 more. We train him, pay him for five years and then it all leave. Mr. Buckley, you Oh jeez. Is that different? Sorry,
I didn't know we had check presentations tonight. Didn't know override. We didn't pass. Oops. Sorry. I stole your pencil
one of your pens. Thank you. I got to sign these. Otherwise, I'd be happy to give in my pen. You got these two. No, he's going to see this. So, all right. We uh we are uh we are we are
live live and we are recording. Call this meeting to order. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. Okay. Uh, please be advised that this meeting is being broadcast live on YouTube at the County of Plymouth YouTube channel. It is also being recorded uh for distribution and potential playback to the various local
access channels. in Plymouth County and it is my understanding that almost all of them are broadcasting this now which is nice. Uh first item on the agenda we have burn grant check presentations to the city of Brockton and the town of Plymouth. We have Chief Perez from the city of Brockton and Chief Flynn from
the town of Plymouth. Happy to have you folks here this evening. Uh the burn grant is something that I think we're proud to be able to do on behalf of both of your communities. Um Frank and Nancy in our office do all of the real leg
work for that. So uh certainly we can't take any credit for it, but every year uh we're dutifully filling out the information to get these uh get these dollars in for your communities. So um I don't know if anybody has anything to say or add.
If not always on our our list, aren't they? Yes. Yes. Yep. So um All right. Well, without further ado, I think you can have uh Chief uh Flynn and then we'll have Chief Perez. How's that? Or we can have Chief
We'll let you guys arm wrestle. Make sure I get the right one there. Thank you. Get in for a photo. Come back here. We'll um you know, as I quip, our records go all the way back to the pilgrims. So, we need We need
something to prove we were here. Yes. that we did something. Excellent. Thank you. Thank you very much. And you got two checks for two different years. Appreciate you very much. Thank you for being here. Thank you. Over $30,000. Correct. Great. Great. Thank you very much. Thank you.
Team is fantastic. And you had the longest commute to get here, too. For a change, right? Exactly. and Chief Perez, we had almost $150,000. This is two years worth of work uh
predominantly digital radio upgrades. Great uh for the city of Champions. Fantastic. Very good. Thank you. And I appreciate the the long-term partnership and Frank's assistance. Thank you. Thank you. We appreciate you. Thank you,
Chief. Thanks for taking a ride. It's really good to hear. Okay. All right. Next item on the agenda. We have minutes for June 5th, 2025. Motion. So move. Second. All in favor? I
executive minutes exceptions for November 9th, 2023, January 4th, 2024, April 4th, 2024, April 25th, 2025, June 6, 2024, and June 20th, 2024. So moved. I believe I was there at all of them. Well, the rule of necessity
will allow you to motion vote regardless. Uh motion by Commissioner Wright, second, second by Commissioner Hanley. I assume that these won't be released until all matters pertinent to them are settled or all matters settled in these uh all matters are settled all matters are settled in these chair.
Okay. Uh we look at them by annually and anything that is cleared and is not in litigation or discussion or contract negotiations we uh clear those executive minutes. Perfect. We still have a couple of outstanding ones from recent but um
these are all uh for public consumption now. Very good. Okay. Uh motion and second being made. All in favor? I. That's unanimous. Okay. I'll entertain a motion to approve CPS form. Cheryl Meakin uh promoted to full-time for
program. Tia Quinn promoted to administrative assistant and his Lynn Reynolds retirement and uh department head index compare and Eveino techare correction of typo. Do I have a motion? Uh so motion commissioner
rights second commissioner Hanley Mr. Basler. I just wanted to state that uh Tia Quinn's uh promotion is effective August 13th uh which is the day after Tammy Career uh is uh retired. Thank you. Okay. All in favor? I
opposed. None. That's a vote. I'll entertain a motion to accept and approve end of vouchers. Motion motion by Commissioner Wright Commissioner Hanley. All those in favor? I that's unanimous. Make a motion to accept and approve payroll votes. Thank you. Motion
Commissioner Wright. Commissioner Hanley. All in favor? I. Unanimous. Motion to uh vote in county employee vacation carryover. Second. Mr. Basler. There's a motion in a second. Yes. Um no, they don't have to read that. Uh I just wanted to clarify that
all uh personnel follow uh the uh procedures and protocols of our policies in vacation uh uh turnover. There is one person that does follow the procedures but has a very high high number because she's been on workers comp. So she
hasn't been able to utilize any vacation. uh she has uh 276 uh hours um on carry forward. Uh but that's all that is within policy. But that's why
you might have noticed that big number. Uh everything else is under two weeks and within compliance of policies. Okay. All right. Any discussion? All that being said, motion and second being made. All those in favor? I motion to vote and declare items from the registry
of deeds inoperable uh of no value and available for disposal. Oh, I think I did. I go ahead. Correct. I would have stopped you otherwise. Yeah, I know. I was like, did I go one ahead?
Yep. A regular meeting held at the Plymouth County Commissioner's Holding at Plymouth on the 26th day of June 2025 AD. voted to declare the following items as surplus. The items are inoperable and no longer usable to pl county registry
and will be disposed of as presented. Mr. Chairman motion by Commissioner Hanley, second Commissioner Wright. Any discussion or questions? Hearing none. All in favor? I. Unanimous. Okay. Motion vote. pricing for 2026 vehicles uh decreases from Colonial Motor Group
Dodge for the uh commissioner's vehicle bid. At a regular meeting of the county commissioners holding at Plymouth on the 26th day of June 2025 AD, voted to approve the addition and pricing of the following vehicles manufactured by Dodge Chrysler Jeep Motor Company to the
current Plymouth County Municipal Vehicle Bid. Dodge Chrysler Jeep number 2023-2026 awarded to Colonial South Automotive Inc. GBA Colonial Chrysler Jeep Dodge Ram 42 State Road Dartmouth Mass. Uh the
2026 Dodge Durango PPV AWD V6 2BZ-V6 for 41,327 and the 2026 Dodge Durango PPV AWD V822Z-V8 for 44,327.
Very good. You have a question. I just wanted to ask these are significant double-digit decreases in the cost and again we as we talked about last time the uh incent the Detroit manufacturers are incentivizing
uh cars again because they're not moving uh as as quickly as they used to and the inventories are built back up. Right. Okay. Motion by Commissioner Hanley and seconded by Commissioner Wright. All in favor I that's a vote.
Okay. Of course, I put that over the agenda. Uh, ARPA, Treasurer O'Brien, I didn't know, Chair, if you wanted to take the register out of order and then we ar appreciate that matching this evening. You didn't get that.
Well, obviously I did. Good evening, commissioners. Uh, as you know, we had a presentation in Navan earlier this week. Went exceedingly well. We're grateful for the ARPA funding. In fact, the commissioner received a nice and appropriate round of applause for your hard work and efforts.
Um, we're continuing to get money out the door. We have a few more presentations that you folks are aware of on the schedule. We have one bill in front of you today for the administrative costs. Uh, and then we'll see if the money's getting returned. We
did get word today that two communities are not going to spend all of their money in one particular uh project. The returns will be minimal, but we have a mechanism to reappropriate that money to towns that might have space if that money comes back and it's appropriate.
So, we'll keep you posted on that front. For you, Mr. Chairman, just a question of the treasurer. I'm sorry I wasn't able to make it to handover today. What was the amount that handover received today? I can defer to the chair because and again this was kind of a
$492,32.79 or I believe a handful of Yeah. Yeah. more than one submission. So that was a combined total. That's why I didn't have the number right off the top. And you were able to do that before the July one. We did before the end of the fiscal year. Um I on behalf of the residents of
town, I want to thank you for doing that. Welcome. Yeah. So I know the was very happy to get the checks. Yeah. Thank you. Thank you. And I will note that we do this at the pleasure and for the benefit of every resident of every
community in the county. Yes, we do. Uh so you do have one vote in front of you on ARPA. Take that vote. We can continue to move along. Pursuant to the terms and conditions of the American Rescue Plan Act, the Plymouth County Commissioners grant dispersement of funds held and administered through the Plymouth County Opera Program as follows. Payment to
County of Plymouth in the amount of $38,780 for administrative support. Second. Motion Commissioner Wright. Second, Commissioner Hanley. All in favor? I. That's unanimous. Okay. I did have one question on ARPA. No, before we get into
opa. Well, we're in ARPA right now. Okay. Is it on or is it on something else? He had mentioned about um when he asked you what the price what the amount was. Yeah. That was paying. He had said that there was another set of um monies that was coming in that wasn't being
used maybe. Yeah. So we just said so as you folks know we put out all the money, right? Some of those projects are two or three year projects, right? Towns that don't spend all the money need to return that money to the county. That's correct. and it can be reortioned to those communities that submitted
overages. But I thought we already did that. So we did, but towns are now finding out and this is going to happen. So don't forget this program runs until 2027, right? It's going to run until March of 2027. Okay. So we expect we expected this to happen when money comes
back in. We have another vehicle to put that out because why the number one mandate I have is not to return any money to. Absolutely. So the very clever rubric we came up with was this overage obligation so that if monies came back we had a place to send the money because
the rules were very obtuse and that they said that every dollar had to be obligated by December 31st 2024. How are you going to do that? How how are you going to spend money if it comes back? I think US Treasury was expecting
that if money came back it would go back to the US Treasury. But what we were able to do was obligate above and beyond the amount that was available so that money came back. We had a place for it by the deadline unless they have they moved the deadline back. Right. Yeah. So I that I can't see that happening at
this point in time. In fact, there seems to be a Well, when you say move the deadline back, what you I thought you meant that they moved out. That's not going to happen. Yeah. We're still in a fairly good place. Um, again, because we obligated all the
money by the death. Okay. So, we're in a good position. I think better than most. Other counties in Massachusetts followed our lead. Uh, and so while another governmental entity anywhere in the United States gets money back, they have to send it back to Detroit. Okay. We
don't because we have this additional allocation here. Okay. I thought originally it was December 26, but no, it's it was December 31st, 2024. Okay. But that was to have it obligated. See, and Yeah, I know. And I apologize
because sometimes it's difficult to explain because the rules are arcane. You had to have it obligated by December 31st, 2024, but you didn't have to have it spent until December 31st, 2026. Right. Okay. So, how do you deal with a
situation where your cost of your project is X, let's say 150,000? Yeah. You do the project and on December 1st, 2026, you get a bill for $140,000. Right. Right. Now, you have $10,000 left over. Right. That would normally have to
go back to the US Treasury. But what we did was we created additional obligated approved applications that you folks voted for on December 31st, right? That we could spend that money on those applications. That's right. I remember
that. Yeah. Okay. So, that's that's the situation we've allowed ourselves to be in so that we can spend. Okay. Good. It's a not many people figured out a way to do that. So the advantage and this is why
very grateful for administration of this project because we thought of things like this. In most instances that money has to go back to so one state got $25,000 back. I think that had to go back to US because they have no other place to put it. They didn't obligate it
as of December 31st. Can't obligate that. It's too late. Okay. Great. Okay. A question with that. Sure. I don't mean to ask you this off the top of my head, but it's coming off the top of my head. So, in those instances where money is being returned,
what do you say to a community who has cost overruns that have nothing to do with the obligation date, but now have a shortfall in what they had estimated? And I can tell you this firsthand because I do a lot of public work that these tariffs and unforeseen conditions
are out there. So just say as an example, there's a million-doll project out there and then when you go to execute that contract, it comes in at a million too. Does a community then have to come up with that additional 200,000?
And if they can't, do they return the million? So the the answer to the first one is yes. The answer to the second one is no. So to explain it in a sentence, if they have the overage, they have to cover that differential, but they do not have to return the million because they
spent it on the project. Correct. So it doesn't have to go back. Okay. But I do believe there will be situations where that happens. Absolutely is. And towns are going to have to figure out a way to to pay that differential. Again, the advantage of the rigorous part of our program was we asked them to consider
all of that. So all of them have signed contracts. Now, I know that there could be overages above and beyond that, but so far what we're seeing, we haven't seen a single overage yet. Doesn't mean we won't. We've only seen people come in under the contract. So, we do have
contracts within our oversight team, the professionals. Would we be able to seek guidance from Mince Leven or whoever the appropriate oversight would be on a shortfall to give guidance maybe to those communities? Because I can tell you firsthand it it's happening. I just
went to a purchasing conference down at uh Sagamore and I brought this to the inspector general's attention that I have jobs that I sell into the public domain that have cost overrides that were unforeseen. Now their projects are bonded. Okay. Now, how do you as the
inspector general allow a procurement to then continue because these are unforeseen conditions? And that was one of those ones that he wrote it down and they're gonna hopefully provide guidance to member communities that yeah our team wouldn't be the appropriate ones to ask because ours is other related and no I'm
just saying in respect to the projects that are out there are experiencing cost overrun. So all those OPA eligible projects are going to be subject to those conditions because it's market rate, market value at the time of bid. And when you go out and estimate a job
based on, you know what your process was, you come out with a figure, you give that to the bonding comp company and they issue that amount of credit. Now if it is cost overruns, what is the guidance that we would be giving would be your your contracted
amount? Well, your contracted amount is safe. Yes. That's basically, but we should not give guidance above and beyond and should not. Okay. Not that is not. No, I'm not seeking additional funds. I'm saying if a community abandoned the project, what happens
then? That's the question. Well, so if the That's a different question. If the community abandoned the project, they have to send the money back, right? So then but does does the Plymouth County clause then kick in on redistribution of those funds if it's returned in that
manner? Yes. Okay. That's the clarification of Yes. But it wouldn't go to that community. No. No. Go into that pool of applicants that were previously obligated. Correct. Okay. because we have had some confusion from a community that was under sent the money and wants
to apply it to something else or more confusing an ARPA project that they started with their own ARPA money. They cannot do that with our money only be for projects we obligated that you folks on prior December 31st 2024.
Thank you. Yes. Again, credit to our program for thinking of these things because a lot of people hadn't anticipated some of these challenges, but we did. Thank you. Even if they somebody for
you, I'm sorry. Sure. Uh if a town got money, which I think we might have had this happen and then they changed the project to something else, they had to return it to us. Yes. Yes. And we absolutely had that happen. Yes. Y I know. Okay. And the reason we did is because that's what the law says. That's
right. Again, I worry about and this is I don't want to confuse the issue, but in case you get asked because a lot of communities ask us these questions, they may have done that with their own money. And so unfortunately, I do worry because they're not supposed to just move from project to project. Right.
Right. So they shouldn't. They shouldn't. We don't let them. Right. And so that's another advantage of our program. We make sure everybody follows the rules so that nobody gets into any situation where they inadvertently overspend or right inadvertently don't
have the money they need to Well, you couldn't follow the paperwork if they did that all the money. Yeah. And that's the benefit of the paperwork we Yep. Makes sense. It does. Good. Okay.
Thank you. All right. Thank you, Treasure O'Brien. uh register's report, Mr. Buckley. Or did you have more on ARPA? Well, no. I was just gonna do the treasures report in between, but that's fine. They called you steps. Yes.
That's why I was going to have you go first. We should maybe reorder these. Hello again, everybody. Coming to another end of a fiscal year, three or four days. Yeah. Um
so we recorded about 3,500 more documents than last year. Um small increase but significant. Uh we're coming in at about 500,000 higher than our estimates as we
mentioned before and um continue to move forward. Other than that, uh, looking to close out the year and give out the final check at the end of June and put the fiscal
year in reverse. Very good. Yes. Any questions for the register? I do actually. So, John, would you say 3500 additional? Yes. Okay. And was that mostly um actually believe it or not more mortgages than indeed borrowing
mortgages rather than refies or straight mortgages? Um well they had to be ref because they weren't purchase mortgages. Yeah. Uh so respect to that you had uh unfilled positions last year and the staff you had remaining were all of your
people able to take their requisite vacation time, sick time and personal time or we going to be expecting some sort of extension for the allow carryover. So nothing in addition to that. Okay. All right. Thank you. Certainly appreciate the effort of
everyone um turning that uh surplus. Looks like that's going to hold firm and um it'll mean we won't have to use stabilization to plug those gaps, which I think is a uh Thank you. which is a good um which is a good thing. I think
it's it's put us in a position where we have uh a good structure in place that allows us to maintain the operations of the county. And I think we're in far better shape than a lot of our friends in municipal government. So I give thanks
to the register, the Okay. And everybody else that uh worked very hard to get us to that get us to this position. So, all is good. All right. Uh Mr. O'Brien, Treasur's report.
Mr. O'Brien, Mr. Treasur, I just wanted to follow up on your comments. You folks deserve a lot of credit for the fiscal responsibility uh that you have exercised over the last 11 years. Uh and as we travel around and see the
challenges that towns are facing and we certainly uh can sympathize and empathize um one of the advantages of what you folks did in 2014 was project out 10 years and say we see these challenges coming. We need to make decisions now to
put us in a position today and you see the result of that which is we've eliminated the structural deficit. We have resources at our disposal. We've made hard choices, but good choices to put the county in good fiscal shape. This is of a lot of credit for that. It's hard as the front face of the
group, as the executive branch of the group to put aside some projects you want to do or face some of the challenges to be fiscally responsible. So, a lot of credit is is deserved by the three of you and some of your
credits. Thank you. You know, I just I just wish other towns um look would look into the same, you know. I mean, I think that they are really struggling uh what they're doing and how they're looking forward into, you know, what
they're going to be looking at. Um I just really thank you because you twisted our you made us stay in uh grateful form here and I'm glad that we did. So really the credit as I was trying to say is as the credit is really
goes back to you. Thank you. And and I think the chair and I had a couple meetings today. I think towns are beginning to realize that they have to plan out five, seven, 10 years one year. We're starting to maybe see a little bit of it. We hope. It's a you
know it's a message I try to deliver wherever I go. Yeah. But we at least said it. Okay. I handed out the uh April I'm sorry the May report for the Philadelphia web trust um simply because
it's just incredible how successful this program has been and uh we had another great month single month performance is 3.62%. Uh our annualized return over five years is 10 29%. Um so that's each year. Now the market
has rebounded and done well. Uh but that's over a fivey year fairly rocket rocky period. The average seeing is about 7%. So you're 300 basis points above that or we are collectively with that performance. Uh and that
is a significant benefit to us. So to Plymouth County, uh, of that resource that we now have, $3.99 million, um, I can tell you that 972,000 of that is earnings in interest.
So almost 25% is earned since we started this program. Uh, so again, I know the employees and the retirees appreciate that. sometimes don't get recognition for those kind of decisions, but we're in great shape and
great performance and uh we have 34 members and hopefully more coming every month. Okay, any questions? The only other thing the uh deputy treasure apologizes that he could not be here. Um, the first thing I'm supposed
to do is double check with you back notes so that I don't miss anything. Uh, to make sure that you received an email and signed the Northshore Community College contract. Yes. I only got an email alerting me that one was coming, but never received. Was it was not part
of that email, right? Not from what I could tell. I received an email like a docuign document. Yes. Yes. I didn't know. We we I received an email informing me that I should expect an email for my signature. I never received an email for my signature. That's the one I received. Okay. So, you have not received a No. All right. I will report
that back. You should have. Please keep an eye out for it. Just a reminder, you did vote to authorize that to be signed, right? But the deputy felt that Northshore Community College got ahead of itself and sent the emails out. Maybe they've caught it. They won't send them out, but we'll get either way. Good
news. uh through a lot of effort uh we will be presenting to you or I will be presenting to you a contract with me to join our parking program. Uh they will become our 45th member. They are the fifth state agency. Uh I have three
copies that need harve signatures because every party will need one and so I would ask you to do that. But we had a mass maritime surrounded uh so we're very glad to join the program. So, I'll give this to the to the chair and if you
folks could vote and sign that, that would be great. I will entertain a motion to move. Second. All in favor? Indicate. Yep. I absolutely still correct. Um I don't know who the deputy was dealing with. Uh you could
look and see who's signing on that contract. Uh Rear Admiral McDonald. But I do believe you would the real admiral record. Um they were very excited about the program and envision some not only significant cost savings but some
revenue generating to be able to turn it around quicker. Having paid my fair share of fines down there. I'm I'm now glad that Oh, shame on you. My son went I could have given you my parking space. Mass maritime. Yeah.
Okay. That's all I have unless there are any questions. No, I think we're good. All right. Maintenance and administrator, Mr. Basler. So, for our um maintenance report, chair, um just highlighting two
of the bigger projects we have going on right now. 32 Belmont Street uh is uh running a couple weeks behind. We wait we're waiting on security screening for the rear uh back alley windows. Uh but that should be done uh later in July and
uh that project everything else is working out great. It looks amazing. I'll have pictures of the completed done uh project at the uh at the at an upcoming meeting. The second is Brock and Superior Court session one. The full renovation ceiling uh walls, rug um
along with HVIC and some electric upgrades uh starts uh tonight. Uh so uh that's going to be a three-week process. Uh the superintendent's doing an amazing job with the team and uh that this is a energy procurement uh energy improvement
procurement under 25A uh and will be paid for through uh our monthly billing based on the savings that we're making uh each month. So it'll uh our overall bills will stay the same, but we'll get this uh improvement all paid off. So
phenomenal uh stuff there for the administrator's report. Um I want to hand out uh we just received yesterday our updated uh policy
uh our updated policy uh in uh premium uh renewals. So uh we have um total uh policy increase of about 10% over last fiscal year. Uh the great news is that uh we foraw this. We
actually thought it would be a little bit bigger increase based on our conversations with our team members in the other counties. Uh they're seeing 15% increases. We were lucky. We have a great partner and uh we were able to to cap it at uh the 10%. Uh but uh the good
news is our our budget covers this amount and we are in good shape there. We'll proceed with uh renewing. Our new year starts July 1. So uh this is a big project that Tammy does a great amount of work on and uh we now have all the
the binders completed for us. Well, and given our claims history, especially with the flood, this is Yeah, this is great. Yeah. One of the challenges given that so for those that know insurance a little bit, we have a 215% premium um uh
search charge, right? Uh because of our claims over the last couple years. So, the fact that we're still in the general profile pool and that uh it only went up 10% is a huge win for us. And uh again uh we we work with Hillb Group uh out of
uh the Cape. They're a national firm. We go to other firms to make sure we're getting the best pricing and Hill comes in and absolutely shatters that pricing uh each and every year. Great. And we thank Tammy for her effort on that too. Yes, I will. Uh next is um we did have
our county administrators meeting uh a week ago Monday. Um each of the county administrators uh we actually hosted they came here. Uh that was probably the crumbs although that was I thought I wiped the table. Uh but we had um uh our
focus points were courthouse rent contracts and project financing and logistics along with some other uh uh minor points that we discussed. Uh all the uh administrators were here. uh unfortunately John Cronin was not able
to make it uh due to a lastm minute emergency but uh it's a very value added uh group uh that gives us a bunch of great ideas that we can immediately turn around and start implementing. So uh that was a phenomenal meeting. Uh next is the update on hiring and training of
our administrative assistant AP uh human resource information system. So that is Tammy Korea as uh you saw uh in today's CPS forums and and we knew from before Tammy uh retiring after 25 years of uh
backboning our organization. Uh she is um last day is August 13th uh and uh I'm sorry August 12th. And then uh Tia Quinn, who's a current team member and has been with us almost five years, is uh joining our team to take Tammy's
place. I'd like to thank the treasurer and his team. Uh they actually have uh had the pleasure of working with Tier over the last couple years. uh she is a high highly qualified uh very intelligent uh woman and uh we're uh the
treasurer uh was excited that she had this opportunity to to really uh uh take this new position. Uh I know the treasurer and the deputy treasurer are going out to backfill that that position with uh with uh with the hiring process
as we speak. Uh Tammy has memorialized a lot of her job in uh in uh manuals and cheat sheets that are going to help the organization quite a bit in her absence, try to take care of the historic knowledge that she's had. Uh next is a
update on job description of the hiring of the county assistant administrator. So at the last meeting uh the commissioners asked me to put together a job description uh which I did. uh you have it in front of you along with I just also included my job description uh
that I was hired under 10 years ago. Uh at the end of the uh assistant administrator's job uh description and this is the way I envision it. Uh it's a draft uh looking for your comments. Uh I put my responsibilities that will be uh
that'll be left uh when the assistant administrator is hired. So, uh, it it's quite a bit of stuff alto together. Uh, luckily we've been able to keep, uh, all the, uh, fingers in the holes in the dyke and been able to get all this done.
But, uh, I realize that I have been a choke point over the last couple years with the great amount of projects and, uh, programs that the county is doing. This is a great investment in the future in being able to offer better regional solutions uh because it'll give us more
horsepower uh to to look at more options and also to assist the commissioners in their programs and ideas uh bring those to fruition. So um I give that to you. Um I just g I just got it done today. I apologize I could not uh get that out
earlier. Uh we had quite a quite a week. Um, but uh if you want to take a look at that and get back to me uh on any comments, thoughts, changes you'd like to see, I think the under uh the overencompassing thought is that the assistant administrator uh is here to
support the commissioner's policies and goals through uh reporting to the the uh administrator. So uh as always, we are here to serve the commissioners and uh hopefully you see that in the job description. I broke out uh specific
duties as to what I would envision. Uh these duties I came up with as duties that are easily bundled and uh uh can we can manage and measure uh the assistant administrator's uh execution
on them. Uh so um I think that's the reason why I came up with the the mix that I did and again that's a draft and is uh readily available uh for discussion individually or uh just send me comments and I can uh
uh bring uh institute them. Sure. I think this is very well done. Yeah. Yeah. Very well done. We'll review it. um you know get if you have questions, comments or concerns or things you want to add or subtract get them into Frank within the next couple of weeks, right?
Because I know we have the holiday next week. So y can I just mention one right now under min minimum qualifications say bachelor's degree is preferred. Can we edit that to include must have bachelor's degree public administration
degree preferred because I think uh when you look at your next bullet there minimum of five years supervisory experience you know you're going to be hardressed to have people with both of those qualifications. So it to me a
minimum should be a bachelor's degree but uh public administration is a preferred degree. That's that's the only thing that I see the the reason why uh uh the reason why I did the uh preferred for the um bachelor's degree is the
third bullet on that list which says experience in education uh can add up to basically trump the first two bullets. Um now experience and bullet two are the same. So that's not going to trump two.
Um we see I see in a lot of the MMA meetings and a lot of um other meetings quite a few experienced uh administrators that have come up in because of they may be a little more uh
a little more uh senior or experienced. They don't have the education. They never went back on the education degree, but they have phenomenal uh skill sets um and uh great um experiences. So, um but I I understand the point and uh it
wasn't meant uh my thought was don't limit a high quality candidate out of the pool just because they don't have a degree paper. Again, it as someone who's actually going through the process of interviewing, um, it should be an economic minimum and not a bachelor's
degree is preferred. I think the minimum requirement should be a bachelor's degree and public administration preferred because that's specialized. I'm not disqualifying that you can't still um do the combination of education, but I don't think a high school degree equals a bachelor's
degree. Just don't don't I agree with that. Are the other commissioners uh okay with that? Yeah, I mean I I noted that I I wasn't gonna add the public administration to it, but I did I did want the preferred I I minimum bachelor's degree,
right? Um I'm I'm agnostic on adding public, ironically, I have a concentration in public administration. I'm not applying for this job, nor do I intend to. Um, but I don't know too many people with a public administration concentration, but I'm I'm ambivalent to
adding it. I we can add it if So why you put a salary range? I would just put bachelor's degree, take out the preferred like that's the minimum. I I agree with Commissioner Hanley on that. And I'm I'm agnostic to the public administration component. If Commissioner Wright wants to add it, then we can add it.
Well, on that issue, Miss Jim, so where you give a salary range, an entry- level person with a nonPA would be someone that would be on the low on the low end. And if we don't have to train someone to be there because they have been predisposed to public administration as
a concentration, then you'd be able to maybe attract a higher quality. So, I mean, we can add public administration preferred. Perfect. I think bachelor's degree and and experience tells a lot. Yeah. you know, I mean, yeah, I mean, they qualify to be hired is what I'm
saying. Yeah, that's all good. Obviously, we'll we'll there's a timet, Mr. Chairman, on when this is going to post. Yeah. I mean, I I, as I was saying before, I think given that, you know, we have July 4th, next Friday, I I might, you know, with appribation, if you
folks, well, put on the three of us, this is the first I'm seeing of this as well. Uh, I would say, you know, no later than July 11th. Have any comments or additions you would like? So that way, how about posting on July 11th, Miss Chim? And if you recall in our last
meeting before the budget, I had brought this issue up on the need to get Frank on July 1, the brand new year, the money was subject to appropriation, which we agreed in theory without a vote that if that were the case, we would be able to
advertise as soon as possible. So for me it's about the advertisement. Whenever we hire is up to us, but at least get it. For this part, we need to advertise. That's the only thing. No, that's what I'm saying. So can we advertise it sooner rather than later? I mean, we can
because the date certain for hiring wouldn't be till whenever we decide. Yeah. I mean, you can get I'm just looking at a calendar. We can get, you know, again, it's the summer and I do want to discuss a July 17th meeting about maybe moving that because I have a
conflict now. But, um, you know, if you can get your edits in on this document, I I mean, I I've taken a quick look at it. I I'm sure I probably have nothing to add or take out with the exception of what Commissioner
Hanley asked and I agreed with. Um, I'm I'm ready to go as is, right, with that amendment. So, that's fine with me. I just would rather get the talent pool out there because other MMA people uh I'm sorry, other advertisements in the MMA marketplace.
So, the only thing the only thing to consider is obviously we're going to advertise this job description. I think the last thing we're going to want to do is bring somebody in, interview them, hire them, and then decide we want to start adding things, right? So, I I I agree with the urgency, but I also want
to make sure that and I'm fine either way if if the if the two of you want to Well, you and I are in agreement right now. I don't know. Yeah. I mean, we can we can I'm generally okay with posting this as it is, but this is the first I've I've
seen it. Um, I think my overall point, I'm not an employment specialist, but if we post this as it is, we hire someone and then we realize we may have missed something. Um, now they're on there are going to be ungraded non-union, we're certainly able to open up, but they might want more money or they might, you
know, claim that we that that's all. But I mean, I think it's straightforward. So if you know Frank wants to summarize it, I can summarize what I think this is, which is more or less supplementing and doing everything that he currently does,
right? Uh for the most part with some specific petition it's petitioned off and petitioned it off purposely uh so that it's measurable against delivery. Exactly. So it's it's it's a little better HR tool than right than uh you do
whatever I want you to. You're right. I was obviously oversimplifying, but um I I if if there's I personally don't have much of a um
let's say desire I I I don't see myself personally any need to go through this and make additions or subtractions. I did put some edits on the notice of vacancy because I think that definitely is I do bring it up based on that's what I was hired at. Right. Well, I figured
that out, right? So, Mr. Chair, so just uh so the the administrator made a comment today that you've been so busy since this month that was up until today that he was able to actually get to this. And I don't think there is anything in here that would prevent us
from hiring someone that even if later additional responsibilities come up if there is these is a generalization of what may or may not be done but unless it's contracted there's no obligation to even abide by that. This is a something
to measure the people's interest. They're going to look at this say well I don't know if I can do this that's the other thing. Yeah. Um but the only thing here that would have to be amended would be must have a bachelor's degree. I don't public administration would be helpful to get that more qualified
candidate. But yeah, you know, in my opinion, if you can't get to the work of this now and we agreed at the last meeting that once it was appropriated to get it out there as soon as possible, you know, I'm ready to make it unless you're not ready to make it. But I think if we made the motion tonight to at
least allow you to post it, we'd be getting that much ahead of the game and getting you help sooner rather than later. Yeah. And I I have no problem either way if that's going to end up being a motion. Treasury. Yeah, thank you. I just had a thought. I know Frank
is and I thought wanted your opinions too because you know he put that together and I I think you were just about to ask him you know were you looking for input from them or do you feel like it is where it needs to be? Were you hoping there would take the
time to have some comments? Well, the wisdom and sage advice of the commissioners is always welcome, but uh I I put a lot of thought into this and and I think that you know, and you can tell it's six pages. It's not, you know, it's all encompassing. Yeah, it's all encompassing. It covers and it covers
execution and deliverables. Um and it's particularly portioned out so that someone can be measured by it. So you know we know what the deliverable will be and and again it won't be me down the road but when you
when you know after a year but you'll be able to find and and measure this person and it just I included my end uh from when I was hired just to show you the level of improvement the organization has undergone and that's in all
departments um over the 10 years. Um, so I'll put it in the form of a motion, Miss Jim, to allow it to be advertised and to get the process started and then we can then come up with a process of how we're going to do the management of it. Who's going to interview? What are
the Well, we already did that. Yeah. A few weeks ago, right? So, that part's also voted them, right? But then we didn't It was between me and Sandra. Who was going to be No, that was on the other one. That was on for this. It was myself, the treasur. So, you you did the on Tia. It was on volunteers. I I just didn't get that
memo. You were here. Yeah. No, I you But you hadn't committed to it. She didn't commit to it. I think she ended up I I never got I was unavailable the day that she did commit to it. So I was not She ended up doing that. But yeah, that's fine. We're already settled on the hiring team for for this position. So So
what do you want to I guess I'm a little confused. Just want to made a motion to post this post this with the must have bachelor degree language. All of it. Yeah. All of it. Yeah. And that's fine. That's motion by Commissioner Hanley. Do I have a second?
Um I I I guess I go along. There's a lot lot there. I was looking at this this other one. Uh the notice of position vacancy. Yeah, that I think Frank I thought that you were posting this. I didn't realize this was just for
comparative purposes as you can tell. I show you where we've come from this. Okay. So that was 10 years old one page qualification to a six page. You're giving me a 10y old that was to show you what what you hired me. So there's a moment we're hiring which I will point
out was an excellent hire. Yes. Absolutely. Everybody is is criticizing this. It served its exact purpose. And I'll just amend it, Mr. chairman to get it in all of the normal uh advertisements like MMA marketplace and
all the professional magazine line. Right. So the motion is motioned by commissioner Hanley, second by commissioner right to post job description with the one edit uh to drop preferred off of bachelor's degree and add public administr. So it would be bachelor's degree, public administration preferred. I'm sorry. One last thing.
Sure. If you want to put a deadline on when those can be received. Um, when do you want to do it is the question. Do we want to make that a hard and fast rule of of a vote or do we just want to July is a terrible terrible time
to hire? Why don't you just wait and see what comes in? You know, I mean, so so then you would add until filled. Until that's fine. Yeah. Thank you. All right. Motion. Yes. Motion by Commissioner Hanley, second by Commissioner Wright.
All in favor? I. And if I could check um um tomorrow I'm taking my last vacation day of of of the year that I needed to take. So um mandatory uh yeah a mandatory take it. I'll lose it. Um but uh if there if when you read it this weekend or or over the next couple days
if you do see something that I missed or or or you'd like tweaked, just let me know. Yeah. Um next is um we do have next commissioners meeting scheduled for Thursday, July 17th. Yeah. you were looking at that. Yeah, actually I have I have if I could share I have
one uh item before that. Okay. So that just came up uh at uh yesterday's uh yesterday uh meeting. So uh the the Central Plymouth County Water uh District Committee. Um I I think I had mentioned it a little before. They uh
have purchased a $66,000 boat dredge, hydraulic boat dredge. So, it's it's basically a 4-in hose vacuum cleaner that'll suck a bowling ball and put it a thousand yards downstream.
And um it's a highly specialized uh uh product. They also bought a um uh air cooled outboard engine so that the mud from the uh dredging doesn't screw up the engine. That's another 17,000. and
they uh bought a 15,693 thousand uh 15,693 mobile trailer for it because of their organization structure and because they don't have insurance. Um they have asked if the commissioners
will accept it as a as a as accept title as gift for us to use uh in conjunction with like our dredge but in conjunction with the department of marine fisheries being the primary um uh operator of it.
They will keep it on site. They will keep the maintenance of it. uh we will we will take title and insure it and we'll get reimbursed for the insurance for it by the CPCWDC and an indemnification and indemnifications uh
through anou. Exactly. So um I just wanted to bring it up. uh they met uh they voted to do that with your um approval and uh I'm I'm hoping that you uh do do would would say yes to it uh
and accept uh allow me to finalize theus for indemnification uh for uh liability waiverss and then accept the equipment so that we can um then get it down to DMF uh to get working for the fall uh dredging season.
This is another arrow in our quiver. It's a highly specialized machine just like our current John Deere long reach, but it's going to satisfy a lot of people's needs. It helps the fish uh the
anadimous anadimous fish to get into and out of the lakes. May I into a mischie point of order? We instructed the treasurers to stop using MCAST words when MCAST was voted off. I believe he should be fighting. I think
he should be censured. That was a Georgetown word. That was once again confusing the public. Thank you, Mr. Treasurer. So, I'm sorry. So, this is going to benefit us with and add to our our dredge, right? And give us
$110,000 worth of equipment that we don't have to pay for. Why are they can we accept that as a gift? Are we going to house? Well, there's obviously procurement steps that need to be taken. I don't think they will each vote to do it, but yeah. Yeah. So, move, M. So,
it's a it's a great win. I think that's great. I think it's Yeah, I think win for all parties. And who who put it out or who has it? Uh, it's brand new. It has never been used. It's um we they just bought it, but because they changed
chair Yeah. uh and they changed a couple of uh appointed elected appointed officials. They're looking at it a little differently and because they don't they don't have insurance and because they can't get insurance because of the source of funds. Well, they don't
have number one, they don't have a mandated annual budget and but more importantly, they um don't have a way to an organizational structure to get insurance because they're a state created um quasi organization that was
created in 1964 based off of 1890 laws. So, the insurance agencies don't understand what they are and they they're not they don't they won't even they're not recognizing them. Yeah. So, But this is a win for us. Um, and it ties the two organizations further
together for a win-win. So, this would be an an absolute plus for our pawn management that Exactly. As a matter of fact, I talked to the treasurer about different ways that we might be able to work with the CPC, WDC. They need additional help. Thank you. Uh, for
things like grant management and um other things like that. And we we have potential uh time availability from uh an ex a manager of CPC of the uh of the pond management. So it could be a bunch
of wins in multiple uh fronts. So would the recommendation be to memorialize the use of it as well? So we will motion uh if you want to to authorize me to finalize the the utilization. The CPC
already has anou with Department of Marine Fisheries in the state. We then would create a three-way for the liability um indemnification that I'll work with Shannon on. And then the utilization um uh DMF can use it in
other areas outside the county, but it has to be approved in uh it'll be it'll be the eight towns the seven towns in one city in the central Plymouth County Water District will have first shot at it. The Plymouth County, the other 19
communities will have second shot at it and then it'll go to the the the rest of the state. much the way you handle the disposition of the dredge by that need. So to commissioner Wright's um point in with respect to the other communities,
can we memorialize that so that we are in that ranking? Yes. Yep. Absolutely. That that will be in the memo here. That's one of the the first points. So is this something that Joanne also she's in that program too, isn't she? So Joanne Zbunt is in OCPC. That
has nothing to do with any of this. Okay. She happened to be a commissioner at the uh a CPC WWDC commissioner at the time of authorizing its purchase because she recognized the value but she thought it would just be utilized by them. Yeah.
Okay. Great. I think and I think that's something that we should advertise or you know with a statement or something out uh in the local papers. So in the fall I'm going to do a road show. I did one down the Cape last uh last fall. Um the Southshore does not have as strong a
harbor master association as the Cape and South Coast do, but we'll we'll be communicating with um and David Gold has been uh a great help from the town of Plymouth um head of environmental affairs and natural resources. He's been a great resource and have recommended
us. Uh that's how we got our excavator dredge at uh Jenny Pond. Great. Can we put the July parade? You want to You want to take driving down Jesus? Why not? I'll drive behind some colorful vehicles and not parade
before I'll drive 100° weather and humidity and exhaust blowing in your face. Mr. Chairman, I'll put it in the form of a motion to authorize the administrator to fulfill the contractual obligations that we just discussed. I'll second that. Motion and a second. Gladly
second that. I I And that is unanimous. Okay. And I'm interested in the further the I think you probably need a vote to accept a vote to accept. So movement second. All in favor? I unanimous. Okay. Very good. Excellent. All right. Uh next
commissioners meeting for Thursday, July 17th. I have a conflict. Uh we could do I mean I could do what makes sense. Do we want to do the 15th if it's keeping it that week? If not, we can move it to the 10th or why don't we
leave it to subject to the call of the chair, Mr. Chairman, because there may not be a need for a meeting. Uh sometimes unless we've got OPA business to transact. Well, the 31st we have the county meeting, right? So, um because uh
Commissioner Hanley and Commissioner Chair Valenzola aren't able to make it, we asked uh and actually um Commissioner Mitchell uh actually came up with a conflict. They're looking at new dates now. Okay. So, the 31st is is off off
the calendar. We can leave July to the call. I I I would like us to get a meeting in July, I think, for just regular business so that way things don't totally down. The usual cycle [Music] would be. Yes. Just requires 48 hour
notice. You can post it. The 31st would be the regular cycle also. Do you mind just do it? Oh, but you can't do the 31st. We don't know. I thought I No, I'm I'm the national I mean primarily Tom. Well, we convene so we
can execute the business of primarily OPA. I mean, when we have to have these mandatory ones so you can get them out. I do always appreciate the opportunity with people and vouchers to have one meeting a month, but I leave that to you. You guys are very good about coming and signing things when we need it. So,
it's subject to the rule of the year. No. All right. True. So, we will cancel uh is that in in sync with the It wouldn't be, but it doesn't matter. Well, we'll cancel the 17th and we can leave July
subject to the call of the chair. Uh August is scheduled for I think we schedu Oh no the 14th. The 14th. So that one plan on especially if we skip July. So plan on August 14th.
So as the summer goes in we usually take a month off anyway. So yeah we we try to I my belief has been the last couple of years although to Commissioner Hanley's point we had ARP for the last couple of years. Yeah. that taking the whole month off usually
uh well it just puts us at a three-hour meeting the next month. So the work doesn't necessarily go away but Commissioner Haley makes a good point. We had ARPA back then. We don't really have ARPA now. But anyway, so the 17 Yeah. And we'll if things start to
percolate and the administrator and treasurer feel we have a full agenda, we will call one in July. All right. Just not New Year's again. I don't think we'll have to do that. All right. I will entertain a motion to enter into executive session. Motion so moved.
Motion Commissioner Wright. Second, Commissioner Hanley not and not to adjourn. Not to return. Um not to adjourn. We will adjourn eventually, but we will not return to open session. Yes. By roll call. Commissioner Hanley, Commissioner Wright and Commissioner Malenoli. Yes, we are in executive
session. Still still hot. Yes. You're going to send out those