please rise for silent invation by amen amen I pledge Al to the flag of the United States of America and to the Republic for it stands one nation under God indivisible and justice for
all call councilman poy councilman G here councilman green here vice mayor grubs here mayor St here right we've got a quorum item four public comments on consent agenda items only
anybody wishing to comment on consent agenda only thank you all right we're going to go to B item five world intis day which will be February 22nd let's hear from Ken and Cat Atwood welcome thank you Mr mayor
council appreciate being being here thank you again this is the second year um that Port Orange has jumped in and showed their support for all the families that are directly or indirectly affected by en sephtis as you know we were diagnosed
two years ago two years 3 months a couple days Ken could probably tell you to the minute and it's just a disease that is not known and it needs to be known my personal marker is reported medically V ho to have less than one
person in a million and you know it's me so we decided to if this was going to be my lot in life and I had to give up that seat then we were going to go down swinging and that's to raise awareness and just to tell you how far-reaching we
are so proud of these efforts just today we were out driving got a text from a lady in Georgia who said somebody told me to look at your page we have a Facebook page called team Atwood by the way we can put that on the page web page I'd appreciate that um that's nothing but education about this disease and
points of contact and what the latest information is and uh we have had four or five people reach out through that so when the cities jump on board like that last year um vage County actually made World News Network and I'm very very
proud of that because no other county in the United States has ever done that um in the in sephtis organization so thank you so very much out of the 16 cities nine were on board last year and no discredit to the ones that weren't they're lot smaller places we have here
but we're doing it again this year so we driving here we got a call from uh Katrina at the running elements and the city has approved we're going to do a Port Orange catwalk and it's going to be on November 8th we will get you all the information
you need as soon as we get the in writing from the city but she did say it was okay to mention it so um and it's going to be as you know I used to be that is no longer in my future so we are going to make it for every ability if you're pushing pulling walking
wheelchairs on a ro a scooter we don't care this is going to be a celebration for everybody that crosses a Finish Line we are going to have a starting ceremony and a Finish Line if you take two steps and cross that Finish Line you're a winner and we're going to celebrate you and they're going to put the Finish
Line uh balloon arch facing the river so that all the photos are going to have the river in the background and everyone's going to feel like somebody that day and the reason we're doing that on November 8th is because let me get out this because I'll get it
wrong the big thing is it's anchoring this is that we have the world renowned doctor coming here to Belia County with Halifax's help to actually educate our doctors ER Personnel nurses whoever is going to go to this they're scheduling
that right now because we we just got done with the world of self lest conference and the biggest concern that everybody had there no matter what en sephtis that they had it takes five to six doctors to figure out that they have to see before anybody gets in the
ballpark or what it is and that's the biggest problem that they're seeing worldwide and we saw people from all over the world they all said the same thing it's taking too long for people to get diagnosed properly and get treated and the longer you wait the longer
things take uh damage so we got to come down here he's really excited to come down here we want him to come to vucha County and that's what we're doing so that will be somewhere around that same time frame probably on the Friday of the 7th so we're working on that we are um yeah so for all the medical professions
be you can tell your friends and we'll put it out we'll be very go figure I'll be very vocal about it but we're going to have a open invitation to all the medical professionals around the area not just neurology and it's not just about autoimmune en sephtis which is mine um all the autoimmune diseases
which are much more common you know lupus and Hashimoto and St um so we want everybody to to benefit from this but my specific marker that doctor Ken's talking about is the doctor from the UK who actually found this strain not in me
in the world and he is now my doctor so it has been since day one actually so we're every time I've made a call about this conference the first words out is this cannot fail we want it to be a recurring annual conference here in vucha County they wanted it in Orange
County and we said if you want our help we got to do it in val County so hopefully it'll bring revenue and hotels and meals and everything else here too and the benefit of professional um education medical education so that's what we have thank you very much well
don't go away all right Council any comments for the outwoods Sean yeah just um turn this on I'm sorry uh thank you for all you're doing and uh we spend a lot of time together every week and at
Rotary and miss you and your ability to serve our our city but you're doing it on a different level we're very excited about so keep up the good work I'll wear my red thank you thank you yeah it's it's a whole different level as far as what you're bringing to the county and
the city Beyond uh where you said on Council I mean having National and world coming together for this event is beyond special so thank you Jason thank you I guess one thing I forgot to mention mayor is that this Saturday the reason
we're here is world and sephtis day and that there's a global campaign hash R for wed um and any anything you can do wear red wear shoes ties dress your dog in a red vest I don't care put something and put a hashtag red for wed and post it on
Facebook tag me that's how we got World News network coverage last year that's awesome so I'm going to be reading a proclamation here in just a second and invite Council to come down and take a picture with you guys but before we do that barely I've got a pen that's exploding on me but before we do that
cat I just want to I want to brag on you a little bit and and thank you because you have allowed all of us to have a very unique insight into what you and Ken have had to endure and go through
and not everybody does that people get different illnesses and and and and and they become very personal and reserved and that's totally fine if that fits them you you have taken this as almost a personal calling to help educate people and make people awar aware of things
that even a lot of doctors misdiagnose and they don't recognize and and I just think that you know you deserve a lot of credit for the bravery and and and what that takes to put yourself out there like that and become a source that now
other people can can look to and you can provide that information and guidance so I just think that's really special um you know when you look at the numbers what are we like 340 million people in the United States now and you're only talking 20,000 people that are impacted
by this year which is a lot of people but on the grand scheme of things it's a pretty rare thing and so um to have somebody like you that can attest to this that's been through this and and when I say you you know what I mean right you and can absolutely it's a family ISS you guys have gone through
every step of this together and you guys are just incredible folks so thank you I want to thank you guys for that so like to read we did vow from day one with that reason we would took that public is because we don't believe there's 1 million people we believe that many people misdi I was misdiagnosed as an
epileptic for the first year and it certainly is not epilepsy so thank you for recognizing that all right so let me read this Proclamation for you whereas in sephtis is inflammation of the brain and whereas entis can strike anyone anywhere at any time and at any age
resulting in a serious and sometimes lifeat threatening medical emergency and whereas intis impacts an estimated 20,000 people in the United States and 500,000 people globally each year and whereas entis leaves survivors with an
acquired brain injury affecting not only the diagnosed individual but the entire family and community at large and whereas the 501c3 organization in sephtis 411 strives to improve the quality of life for all those impacted by en sephtis and whereas it is an
imperative that there be greater public awareness of this serious health issue now therefore I Scott ster mayor of the city of P orange do hereby Proclaim February 22nd 2025 as in sephtis day in the city of Port Orange and urge all
citizens to join me in this special observance coun [Applause] Co like said been telling for years prove
it you guys let's here we'll back be [Laughter] sorry were your eyes open yeah did not blink lat still okay and also in addition to this I wanted to ask the city manager if we can
I think last year we did some the sign and the red lights in the lake if we can do what we did last year in recognition of this day we'll be happy to do that thank you very much as well that would be wonderful thank you okay moving on to item six in the
consent agenda can I get a motion to approve the consent agenda motion to approve the consent agenda I have a second a second have any resolutions on there or no y can you call the rooll councilman
uh Gart yes councilman green yes vice mayor grbs yes mayor stillner yes 4 public participation non agenda look like I've got a couple of them here how about Chuck Helman first time speaker just
kidding each week you get cut 30 seconds can we cut somebody else Chuck Helman uh sugar force uh first of all I want to thank the city the council and code enforcement because they came in last week and they hired someone to clean up the hoarder's mess
and they did an excellent job despite the fact that he was arguing with them and fighting with them and throwing buckets of water in their Direction and stuff like that or we hope it's water um so I want to thank you all for staying on
this and but he's still there he's still allowed to be there so I'm still here okay and you know uh they did a great job and they took abuse from him while while they were doing their job and I
didn't think that was right because we know he's going to bring stuff back and we're going to need these guys again right so hopefully they will come back and do another excellent job um you know it's F it's funny cuz I can show
pictures of the mess that was there and you know they say a picture is worth a thousand words and I show these pictures the friends and there's three words what the is going on you know so hopefully we can stay stay on him um he's been
building fires over there late at night you know supposedly it's in a grill you can't see it at 2:00 in the morning he has a fire over there you call the fire department they come over you know and we thank that the fire you know I thank the fire department for being there
whenever I call so you know we just it's it's just unbelievable that he can keep doing you know uh at least two nights a week he's sleeping in his van there you know we know he's got no bathroom facilities you know so let's get him out
before the summertime gets here cuz I can show photos I can't show you the smell you know it's only going to get warmer so you know he's you know you know you you know we we have our patience and you keep are doing well with that and and
you keep thinking this for our patience but as the patients go lower the blood pressure goes higher so you know don't let up stay on him and you know hopefully I won't have to come up here get my three no no no no you got to keep we're going to find other reason yeah
yeah yeah no oh I can find something complain about okay we don't have to complain you come see us the plan so so no you know but but like thank you for you know doing what you've done so far but don't drop the ball now you stay you
got to stay on this guy um we know he has problems but we're getting there they they don't have to re across the street from me okay I got you all right thank you no worries Chuck Melissa Leon Captain hi Melissa Leon I brought
pictures for you guys I give them to you yeah you can just give them right there to the clerk there's two pictures for you thank you um so I am here today just State your my name yeah name and address for the uh I'm Melissa Leone and I live on
Peninsula Drive in Port Orange uh I am here uh to express some concern for the Port Orange boat ramp uh recently I was down there a few weeks ago and the uh docks have been removed
from the ramp a couple of them and it's not really the busy peak season yet we coming into heavy boating season here and maybe next month through August and uh the first nice 90° weather day we had in one of those photos you can see the whole the boat ramp is full we have a
very very popular boat ramp and it's uh convenient accessible has nice amenities for everybody uh except the docks to kind of use when we get a busy weekend day in there there isn't really enough room all of the voters who are trying to
access the ramp and I'm just expressing a concern that we're coming into the height of our season and I'm not sure when the ramps will be replaced and I talked to some fellow boers who told me they spoke to some of you guys and it doesn't sound like they're stated to
come back until August of this year which would be the end of the Boating season and that will potentially breed you know some fights and a lot of uh mischief and ARG thing problems to be had at the boat ramp if that continues for the season because it's such a
popular and convenient location for everybody that I I I would hope that the ramps would get uh replaced much sooner than that being that uh we're a boating community and that's kind of all I'm here to talk about not to mention the
the one boat ramp that is accessible if there's a boat tied up there it kind of uh leaves that ramp unus you know that one station unusable and uh I see a lot of I foree a lot of problems going on at the ramp if uh it potentially doesn't
get addressed a little sooner so just kind of here voicing my concern for that and that's all I doesn't even take me three minutes to mention so stick around though we we're going to make some comments and we'll give you some info okay thanks a lot so hang out all right uh was that all on just
those two all right council member comments let's start off with Mr grubs so Chu your vigilance straightforward it's what needs to be done you're doing a good job and patience wearing and things of that
nature don't worry about that keep coming keep doing I know what you're doing and what everybody is doing inside sugar forest and what the Matt Jones and his attorney of staff is doing is trying to get through the process and that
process is arous at at hand so uh um you're great advocate for sugar Forest thank you that's all I can say I mean that's what it takes sometimes to uh get through these processes
uh this Atwood has already left but uh November 8th I've already put on my calendar up here hopefully Council will join us for that event for the walking portions of that with Miss Atwood that will be fantastic that uh she's come
forward and has gotten that on to a National stage for Valia County lone Port Orange so hopefully my fellow councilman and mayor will be there for that event also to mark your calendar for that um I've been out of the loop
for this uh past couple of days uh with health concerns and yall know that segment so I'm not going to get into that uh I'll be ready to do that walk though with her when no issues so that's that's the good news of the night for me so thank you anything else that's it all
right cman green I have nothing tonight nothing no i' uh I met with staff and just the few concerns I have uh staff's looking into for me and again you know the big issue moving forward like I talked about is is going to be code enforcement and and where we're going with with code enforcement in the future
kind of thing and and staff is uh we're working we're working that uh working that through as to you know where we're going and and what the vision is going to be and we'll talk about that I'm sure as we as we move forward yeah I just would like to speak on the
two items that were brought to us tonight uh and I don't know if that's okay to ask a question in reference to what is the ordinance and allowing someone to sleep in their car in a lot is that permissible I just don't know the
answers to that question you know I know he owns part of the property yes so the we do have an ordinance on using your vehicle for human occupancy um because it's on his lot I mean we're we're using the code
enforcement procedures um as I think we've discussed in some of the other meetings those have been ineffective uh to an extent I mean we we've already maximized uh what we can impose uh via fines so um that's why we've taken a new angle here to uh bring it to the courts
and and force a sale so we we think that's still the best route solution to the issue um so that's why we're we're putting all of our effort into into that outcome so if I understand it he can park there tonight in his vehicle and sleep
there yes tonight he can priv property okay I don't know how that can be if there's not a certificate of occupancy on the Block there's no house there's no certificate of occupancy I I just don't get that one but you
know is that something that this uh Council can change for future potential issues yeah we can we can look into amending the the code that you have now um you know we'd want to research that a little
bit but yeah we can certainly I would be interested in us researching that for uh subdivisions and you know if he had five acres and he was out there you know maybe but he's he's basically 35 ft
from another home cooking on a grill out of his car and then who knows what what he's doing like you said potentially uh using the lot for his services and I just think we need to look into tighten up those rules if
they're if it's allowable okay thank you if there's not a certificate of occupancy on there you shouldn't be allowed to stay there I don't know I'm not I'm not an attorney well that's what I'm saying so uh in reference to uh this right here with with the docks and you
know I know that uh the the uh North ramp had a loss of a walkway to the dock and that got repaired I used it this weekend I wasn't aware of the other side in that condition um so not knowing I'm I'm
sorry way I'm not trying to put you on the spot here but I didn't get a chance talk to about this because I didn't realize the issue is because I never used that ramp for many reasons but uh what's the status on that and who's responsible for it is it the city or is it
the I know it's Department of Transportation owns that property and we kind of manage it I know if mayor wants to you want to go through your part first and I'll whatever you want me to cover anything else nothing else we're going to get into the boat ramp all right very good thank you all right so the um the boat ramp is getting ready to undergo a very significant and
substantial project in fact this portion of the facility will be completely shut down for a considerable amount of time um that that has already gone through design permitting and is in Contracting um so we'll be putting out a lot of information this the most popular boat
ramp in probably Central Florida it's it's heavily used not only by residents of Port Orange but by a lot of others um because this fac so there used to be floating docks that are attached to this that were destroyed during the during the
storm there are other aspects of this that have prohibited us from being able to put back some of the temporary fixes um we are still actually looking at options for Navy some temporary stuff but once this gets shut down it's going to be shut down for a pretty considerable amount of time right it's
like 6 to 8 months it's pretty it's pretty we'll get at least yeah it's pretty significant so what we what we don't want to do is have to shut the whole facility down and so what I've asked the city manager to do is to look at the North Side ramps um a
lot of boats can't launch there because it's very shallow at low tide so we are looking at an opportunity to piggy back a short dredging project that would dredge out a temporary um Channel if you would that would allow you to use that set of ramp
of boat ramps at low tide and still get out into that main channel that cuts to the north side of the causeway Park so that the facility can remain open is it going to be busy is it going to require a ton of patients they can definitely attest yeah it will require a lot um the
project was initially slated to try to commence in May meaning they would shut down all of the South Side I thought that was a horrible idea because May June and July are definitely really really busy and folks that are pretty skilled can still launch
boats there once it's shut down nobody will be launching on that side for a while so that by pushing it back to August 1st keeps that open longer and allows us a little bit more time to get the north side set up so that we can get better access in addition to that I've
started reaching out to other Mayors throughout East Luchia County to let them know what's going to happen here because that's going to inundate a lot of their facilities too and there's not a lot of them out there but you know Orman has one Holly Hill has one South Daytona's got one Pon Inland has a small
one new samna so forth and so on so it's it's got to be done and it's it's tearing up all that concrete and there's there's a lot of aspects we I'll let you weigh in here in just a moment on some of that but it's got to get done it's it's old um it's got to a lot of
wash out and a lot of problems and but we got to fix it and get it fixed back right so that it's going to be in great shape for another 30 40 years uh and build it back better than it's ever been that's the goal um that is going to require definitely some patience um and I mean it's
there's I was talking to somebody they said they referred to boting season and I said this is Florida WE vot 12 months out of the year you know if it's an 80 degree weekend in February like uh C Leon's talking about the the it's the ramps are full you know things are going to be full so whatever we can do to try
to make it as good as possible and as user available then that's that's the goal to do that but the project still has to get done so you want to you want to speak to it a little bit and once we get some more information definitively we will absolutely do our best to try to
get that out in the voting Community you you've covered it fairly thoroughly we have been looking at temporary dock for for the peers but we can't find one that fits so we have gone as far as trying our vendors asking asking the county if they had any so so far we hadn't been able to find anything temporary to put
in place between now and when we start the construction you are correct after having conversations we we believe we're going to start the conversation in August or start the construction in August they're going to Coffer Dam it and close it off and work on it from there if you want more detail on the specifics of it so Susan who's running
the project and Juno who's also been assisting or here to go into any more details on it you you've covered it fairly thoroughly I don't know if you want anything more on technicalities I mean if if they want to speak to it they're welcome to speak to it I mean my my my my goal would be get as much information out as
possible maintain the facility open which is what we're working on now because the last thing I'd want to do is completely shut the facility down and I don't think we need to do that but I want to make the north side ramps as userfriendly as can be possible for as many of the boers and I'm sure even on that side it is going to be limited I
don't know the guys that want to launch 35f Footers that that's going to be for them you can't it's too St but you know you could definitely launch the 22 25 and 27 center consoles guys are doing it already on the right tide so you know if we can get three and a half four feet of
water there on low tide to get folks out into that channel then that those those two launch areas on that side stay usable and that's going to be quite helpful it's better much much better than the alternative um and then get get the project open and do it as soon as
possible Wayne and I had a discussion my my expectation would be that nothing is closed unless it has to be closed which means they're doing construction but when they go in if I understand Wayne they're ripping all that concrete up all the way up to the flat portion right
correct and then and is that going to become concrete as well where it keeps getting washed out in the pavement or will that stay concrete you want to look at one of these guys that's actually running the project hand should they you have to ask him you have to ask the mayor I'll let you touch face with with them you can talk these guys are great you can meet with them even junor re
city engineer happy to answer any questions along with um so yes the answer is up to the concrete all the way up to the existing asphalt all that comes out all that has to come out yes sir is is the concrete portion going to get extended to where the asphalt's always getting washed out yes so the concrete gets extended and
the the slope of the ramp is actually softened a little bit too so it makes it easier for smaller vehicles to launch okay good did you want to weigh in at all specific question Susan Vol parks recreation director I I don't I I just
like I said once we have have all the definitive information I want to get as much out as we can possibly get out so that I can tell you we open the bids on Friday Friday the bids are open then that will come back to you guys to award that work um and then we kind of go from there and set we've set the date as
starting no sooner than August 1st okay mayor just just inkling to the ideals starting August 1 we're already going to have problematics with the heat of Summer and everything else taking it to September 2nd after Labor
Day because if you got that major ramps all closed during labor day you you're creating fights and Nightmares already what's another 30 days we're probably going to have to rebid it if we do that because it's already was already structured to be bid so you'd have to start the process yeah and the concern
was the concern was initially that it could take up to eight months so as you rotate that now you start getting back into the spring season so it's it's a it's a tough it's a tough call because it's it I'm sorry you can't speak from the seats it's a it's a tough call
because no matter what if it ends up being an eight-month project you know you're going to it's going to be tough I I get what you're saying good it's not going to be three months in winter it's going to take longer then then the question would be then Juno can you Cofer Dam half the ramp so you can have half the ramp open while the other half
is being done so we don't lose all of it so we we looked at that option and it causes multiple issues the first is constructibility um to construct half of it and then you would have to get that half completely complete and ready for traffic and then you would have to start tearing out the other side and then you have the issue of joining those two
pieces of concrete together with a coal joint and then that's where your failure Point's going to be so myself and the design engineer highly recommend against that and additionally even if you were able to do it uh constructionwise practically with traffic control down there to have a contractor down there working with a a crane um setting um
piles for the dams and stuff there's just not enough room to keep traffic in and out with one ramp and have the contractor room to do work safely okay but we are trying to be sure as part of it though that the pedestrians ability to get to the bathrooms and get to the fishing dock that there will be an area
through there where you can park your car and walk and you can still use that part so You' be able to use the northern ramp as we talked about hopefully with the with the dredging to get some bigger boats out and then pedestrians you just lose the southern ramps for the six to8 months okay and if you don't mind we
need some blue barrels and plywood if you don't mind hanging out in case Melissa has any questions for you um you if you guys could talk about that and certainly you're welcome to call me anytime all right thank you guys City attorney comments nothing tonight nothing to
weigh in on city manager just update I sent you guys an email earlier Tim staff Community Development staff had proactively trying to go to the communities that have had some of the bigger hits from the hurricanes and where we've had substantial damage letters sent out out so they proactively approached colony in the wood to try to
help there were about 200 homes in there that got substantial damage letters on the 50 FEMA 50% Rule and so they were going in there to help them with what can you do here here's how you get the county staff agreed to show and help as well so we were working together on trying to help them through Elevate
Florida hmgp whatever whatever was out there to assist in helping them comply uh so that's happening Wednesday they've done this before they do two meetings one at 3: and one at 6 so you get the daytime people and the nighttime people so our staff and County staff are there
to help go through the process the HOA also ask uh County staff to come so their their engineer and their uh Matt reinard I think is going to be there so they're going to have they just wanted them to come talk about the drainage infrastructure in the area so the county
owns the and maintains the ditches to the north side of the colony in the woods there's a private ditch that goes sort of perpendicular to it following the path of Clyde Morris so there's a bunch of infrastructure in that area that's County maintained so we just wanted to make sure you were aware one the meeting's happening it was
structured to be if you own a home in here let's help you with how you can can get it elevated and find other sources of funding to pay for it but it sort of morphed a little bit into having a County council member there to talk a little bit about the drainage infrastructure I just want to make sure
council is aware of that I don't think there's anything stopping you from going if you'd like to attend that meeting so at 3 and six o' so anything else that's it all right question Wayne so do who's our point of cont do we have a county guy that you
talk to about issues within our city I I talked to the county manager myself we our staff through throughout the same level so our engineering staff talks with Ben Bartlett who was in charge of all of their infrastructure so we we try to keep at the levels that they're at
and so like we've talked about anytime there's a question that comes up and it's a county maintained ditch or a County Road or a do road we try to have our counterpart speak to them we don't just say it's not our job we call that agency and say we have citizens in our community can you help them with that so
we we're trying to not leave them hanging but proactively try to get them connected so somebody goes on our fix it site or and says you know I've got a I got a a ditch problem at 705 herbit Street like we talked about yesterday we'll come to find out it's a county ditch so what do we tell our residents
we don't do we just close out the ticket and say it's done or it's not ours and it's done or does that get forwarded to somebody it gets forwarded to the county there are times and and and we get thousands of these things so like sometimes we may not fill it out as well as we should to make sure they're aware
that we have done that because the answer should be it's been forwarded to the county this person this contact uh so so they know who it was that it got sent to instead of just cold hoping somebody calls them right we have a really good relationship with them I mean we have done really well with when
we were working on some data you saw some of it the other day that shows all the ditch Main maintenance in the city and look and you look at it it's about 45% of all the open ditches in the city are maintained by the county about 45 by the city and the rest are combination of state and private uh and so we we can't
solve the problem without all working together so but I I can get the point too where you don't want to send somebody somewhere without some better contact so if we ever if you ever hear a complaint that we didn't do a good enough job in the C click fix response let me know but that should be what
occurs is it isn't a city Canal or ditch we can't can't maintain it but we have sent this to the county person this is the county office we sent it to with your contact so you know who to follow up with cuz it was eye opening with that map to see how many ditches in P orange aren't ours a lot of it's not ours and
it's a lot of are in these flood prone areas and you sever of them are mosquito control so they don't have a real system of maintaining mosquito control the way they would have drainage did so what is um what's the County's version of C click fix they call it something
I don't they have one they have one but it it might be good if you guys figure what that is let us all know too because what we can do is we can also let those residents know hey go on this County site and and and put that problem in their database also because they're just trackable too so not only from having
staff do it but that would be good too yeah I just don't want to say well it's not ours and it's done and it's not followed because it's still in our city so all right and they have been very responsive so when we hear where they're coming to meetings we we've we've worked
together really well so and we hope to continue that because I think the best way to success is to help each other take care of this problem okay good thank you way anything else good item 13 citizens advisory committee for the TPO I don't see Bobby tonight Bobby is
unavailable to be here tonight all right so he owes us one well yeah I think we probably still owe him but um item 14 fire pension board member appointment uh Jim Reen who uh has served on the fire pension board for quite some time his
term has expired after 20 years of service so thank you Mr Reen um but we have a position that needs to be filled on that and we have a new applicant Stan Schmidt who has some interest in that everybody get all that information in
your uh your agenda packet and also Chris Taylor Who currently actually already serves on the board if I am I reading that right right he already serves on the board um but has an interest in possibly switching to the fifth member position
so this is an appointed POS this is the position that the council appoints to the fire pension board you guys all know how that works do you want want me to have Wayne give you a cap recap I'd like to hear I'd like to run through one more time please you want to run would that be you or Robin or on the fire pension board how it's
set up for the bo I think you've got it that that was there there are you you appoint there's I don't if you can get Robin can do it yeah hi Robin Fenwick assistant city manager so the the police and fire
pension boards are set up as a five member board and this is by Florida statute um four four members are um I'm sorry let me back up two members are appointed by Council and typically that's one of y'all um and then two
members are um appointed by are are elected by the members in the in the plan and then there's a fifth member that those four members select and appoint so this is for that fifth member position which is selected by Council
which is selected by by no I'm sorry y'all got me confused so the fire the fire department points one person two I'm sorry two positions right Council appoints two and then those four people appoint one which is the fifth member um
so you're Appo you're appointing one of your two because Jim Reen was that person right okay gotcha gotcha and the other person that we appoint is one of the members up here correct all right one which is currently and there's a fifth person
that's appointed by us or is elected by the by those four members that already serve okay and that's where Chris Taylor serves right now so Chris Taylor was he was selected by those four to serve correct and now he's asking to be voted in by the
council does that open up Swit to the different Swit positions all right and then that still leaves a position that we have to fill or they have to fill they have to fill okay so if we were to appoint U Mr
Schmidt then he would stay on the on the board as well as elected by the four that were there correct okay all right yeah you you technically only have one opening so so then but if we appoint
Chris to the one position then those four have to elect someone else correct to fill Chris's position correct let's it's like moving here to here but I'm choosing and then they're choosing gotcha I get
it man clear is mud it's Chris here all right thank you Robin you're welcome Mr schmith did you want to address Council before we make some recommendations nominations and vote well I didn't really have a sermon
prepared for theight tell us a little bit of why you're interested in being on this Mr mayor council members city manager um my name is Stan Schmidt I've been in this town for 37 years uh had a small
business uh CPA firm for quite a few of those years just recently retired and uh this one of those things when I was on the serving on the school board I served on a similar board that was Statewide um we were the Florida School
Board Association was a little bit unhappy with the uh with Florida retirement system and so we set up a separate entity that was competing with them and I got elected to be on that board and eventually end up chairing that board so it's something I've had a
little bit of experience with and I thought if I can help out I'll give it a shot that's it very good appreciate it is Chris Taylor here any questions have you had any psychological evaluations
Rec no okay just checking all right I guess Chris isn't here tonight so it's going to be uh back to council I can open this up for nominations so how how so are we nominating one or the other for this position we're just filling one
position tonight so if if like councilman G indicated if we were to vote in a put Stan on this Stan will be on the board and Chris Taylor will stay on the board yeah five if you point Chris into this particular seat right
then that means that group now has to find someone else and that won't be Council making that decision that'll be that group gotcha okay I got a question and I guess it's going to be to stand or maybe city manager knows are you still on the come back up stand if you come
back up are you serving right now on the Planning Commission yes okay does that create an issue are you I mean and if it does are you willing to vacate that position for someone else to be put on it really
hadn't thought about it um the way it was presented to me was that it it didn't matter it's in two entirely different subject areas it's it's two totally different boards and the scheduling the fire pension normally meets during the week during the day and the Planning Commission meets at night
okay I mean one of us are on one of those pension boards and we serve too right right right exactly all right good point good point anything I say I think we have a great cap uh applicant you know Stan
having a CPA background we would be as a board member for him to be on it it would our pension board in the CPA couldn't ask for a better person to be able to see the numbers clearer for
Council when they come forward to us so I would go ahead and nominate Stan Schmidt for the position I'll second that any other nominations any other nominations to be made I supposed to ask three times any other nominations to be
made all right hearing none we have a motion to appoint Stan Schmidt and second all the rooll um mayor ston can can I get us to make that effective at the next meeting I just I do want to touch on and that's a that's a good point there I just want to confirm that
we're not creating a a second office there I I don't know the answer to the pension side I do know that the Planning Commission does in fact uh it is defined as an office holding so can we just make that effective at the next one so I can have a second to weigh in on that yeah effective at the next at the next city
council meeting you have the date for that March 4 March 4th March 4th yes can you amend your motion I can amend to make it effective March 4th to have St Smit appointed into the position on March 4th
hearing no issues from the city attorney second call the RO councilman G yes councilman green yes vice mayor grbs yes mayor skner yes 40 thank you Stan thank you Stan I will say having having been
on some of those ion boards for quite some time having folks on there with a background in accounting and finance and stuff like that is always proving very very beneficial so you have to buy your own tabs and sticky notes so Stan yeah all right this brings us to the public hearing portion uh item 15 second
reading of ordinance number 20 25-06 Mr attorney you need to reread that ordinance yep an ordinance of the city of por Lu County Florida amending chapter 2 Article 1 to establish a new section 2-5 designating the City
attorney as the city's registered agent for purpose of accepting service of original process providing for codification repeal of conflicting ordinances severability and an effective date do I have a motion we have motion to approve uh ordinance 2025 d06 second
second any comments on Council any comments from the public back to council last chance any comments call the Ro councilman G yes councilman green yes vice mayor grbs yes mayor sner yes
40 item 16 first reading of ordinance number 20 25-7 amending chapter 74 an ordinance of the city of por B County Florida amending chapter 74 articles 8 cross connection control section 74241 to update references to
the revised cross connection control manual mending 74 242 to update references to the for administrative code and providing for the immediate disconnection of prohibited cross connections amending section 74 243 to update references to the current version of the American Waterworks Association
manual amending section 74247 adding the list of conditions that require cross connection control protections amending section 74 248 and 249 updating references to the revised cross connection control manual along with establishing the frequency of Maintenance testing and inspection
amending section 74252 updating references to the Cross connection Control Ordinance providing for codification repeal of conflicting ordinances severability and an effective date I make a motion let's put it on the floor I I make a motion for ordinance
2025 d07 second tell us about it clean up work right Council Mr attorney city manager Steve Parnell public utility director I believe Mr Jones pretty much summed it up right there um this is the uh cross
connection Control Ordinance that was put in place in 2010 by Council we have not uh made any revisions or updates to it in 15 years so mostly it's an administrative cleanup as Mr Jones mentioned uh we wanted to put some um
language in there that we're referencing the most recent manuals so we don't have to go back every time and change the manual and then change the ordinate ordinate so we have language in there that we refer to the most recent um we've also um our manual was adopted
before the Florida Administrative Code went in in 2014 so our frequency was more frequent than we needed um so staff looked at why we were testing a little more than we should so we've backed that off to test every other year on the residential side um that resulted in
about a $80,000 Sav savings operationally for the field Ops division um and then we just had a lot of clarification ation in there just cleaning up um some items that weren't clear um and some housekeeping making sure everything in the manual was in the appropriate
place so if you have any questions I'll try to answer Steve you're telling me it's a clerical error that saves us $80,000 for clean on well like I said we had put this uh this was adopted in 2010 and then 2014 is when the administrative code went in
place so we were just a little ahead of the state and being a little more aggressive so we're just backing off to follow to follow them line by line we're saving money now okay no I'm good good one one quick
question for you I'm notan to put you on the spot the the the newest meters that we use at individual homes and businesses is it possible for water to flow backwards through those meters at all yes it is yes you can get a negative read so yes that is possible got it okay
all right I had somebody asked me that question a while back and yes and we run a report daily and if we see a negative read um that triggers the staff to go out and take a look and see what's going that means there's probably a line break somewhere else and the pressure is pulling backwards is that the back check's not working everybody's got a back a back flow though supposed to be
not not everybody um only where there's a Second Source uh if you have a reclaimed service you will have one but if you just have a portable Ser service with nothing else on the property you are not required to have one really this this U update here gives us the U
ability ility now to put a device on every um connection if we deem necessary so we we didn't have that before so cuz we have to follow our manual letter by letter and we didn't have that before CU that's how you contaminate the line by water going backwards right it's
not a good thing yeah yeah inter yeah anybody else up here no anybody from the public wish to speak all right back to council oh I'm sorry Robert you're almost out of my eyesight over
there even with the bright shirt welcome mayor council members Robert rehagen 1425 Dexter Drive Port Orange uh my question has to do with um talking about the owner has to register with the city
and also that they then have to have written permission required for the city contractor to go on the property and my my question is you know if if this has to be registered
um why does this not run with with the deed in other words when somebody transfers property um you want the new buyer to know that this this uh cross connection is there and it's their responsibility to maintain
it and so why would you need I can understand and the city would want to um make appointments with the owner but why would they need to have to have written permission because just simply by registering should be uh
effectively um permission to come onto the property to do this function thank you thanks Robert thank you Robert anyone else all right back to councel anything else J no all right call the
role councilman Gart yes councilman green yes vice mayor grubs yes mayor sner yes 40 item 17 first reading of ordinance number for ordinance 20258 second good evening Council Penelope crw
planning so the proposed amendment is to modify the meline commons PUD Master development agreement to require the developer to install rapid flashing Beacon signs and a flashing stop sign um as safety improvements at the Sugar Mill
Elementary uh parent pickup and drop off driveway at Charles Street uh in lie of installing a 6ot privacy fence between between the Pud and the school so um there's no other changes um to the requirements of the MDA just that um in
2021 when this MDA was being reviewed the School District staff at the time had requested that the fence requirement be added into the MDA um it is not a requirement of the Land Development code but the developer went ahead and put it in the MDA to to appease the school
district um during the construction of the subdivision though it was determined that installing the fence would actually impact a protected wetland in a conservation area in the Pud um so there were some discussions that started to happen between the developer the School
District staff and our staff um also at the time we were looking at some of the safety improvements in that area and so um it was a consensus that the school the current School District staff and and bu County staff no longer required or felt the need for the 6ot privacy fence they felt that um once the
construction kind of went went along and they saw the tree preservation and the buffers that were installed and the Wetland preservation area that that was sufficient buffering as well as their existing 6ot chain link fence that was remaining was going to be sufficient um
buffering also um installing the six- foot privacy fence in addition to potentially impacting the Wetland could have created a safety concern as far as blocking visibility from the perimeter into the school um so there was a mutual agreement to no longer require that fence um and in lie of that to provide
these safety improvements these signs um that have already actually been been installed in the area down there if you've been down there um however because the fence requirement was added into the master development agreement we have to do an amendment to remove it so staff is recommending approval the Planning Commission recommended approval
as well and he to answer any questions you may have anybody have any qu question I think actually I think it's a good tradeoff uh I looked at that site and and again the the Natural Area is fine the School fence is good and I think
this getting getting more safety in front of that school is imperative and this is a good tradeoff for suree so good job on that yeah I actually like the idea that the chain link fence is there and you can actually see someone on the other side of the fence opposed to there being a solid white vinyl fence
and you're not knowing who's behind it especially next to a school with all the crazy things going on um one thing I did want to point out to you someone did bring it to my attention that on this uh rapid flashing Beacon sign not the not the the actual red stop sign but the yellow signs with the arrows that the
arrows are actually pointing in different directions than the actual sidewalk is so I went by there and I'm like that's kind of weird the arrow is and on not this particular sign that you have on the screen but one across the street from that is pointing in a different direction than actual sidewalk is so maybe someone can go out there and
address that yeah we'll have we'll we'll take a look at that outside that I think it's a makes very good sense I have to go look at that myself now yeah I I had noticed that the little things we hear about yeah for sure well that's
that's good Cy anything it's a fantastic tradeoff um having the Dual fence didn't make sense to begin with but seeing that the Wetland mitigation in the conerve area being protected that way have not impacting it it's it's a fantastic thing
but then having contractor come in and put the lights in for the school district yeah hands down yeah I agree it's a it's a great thing I agree anybody from the public want to speak to this nobody all right back to councel
anything else guys are good call the rooll councilman Gart yes Council green yes vice mayor grbs yes mayor St yes 40 regular agenda item 18 approval of major special event request for bike week 2025 for the dogghouse bar and
grill located at 3400 South Nova Road good evening penel Cruise planning um so similar to um the other Bike Week special event that was um agenda item that was on the consent um this event will also go the duration
of Bike Week the only reason that this one was pulled out of consent and put on regular was at originally um we thought the intent was for them to have their vendors also stay open until 2: a.m. the code has a limit for events to go to 11: and then if you want any kind of outdoor
activity Beyond 11:00 p.m. you have to get Council approval that was the only reason why this was pulled off consent and put on regular agenda the applicant is here and has stated that they are going to shut down the vending and at 10 p.m. so um normally this with that being
said it would have normally been on the consent agenda it's the same event they've been doing for years out there um there's standard conditions that they'll be required to sign as well so so the vendors will not be open after past Accord and the applicant is here to verify that but that's what I was told
okay staff is recommending approval so in in the past have have we had many complaints or what's the record on this I mean I know this I don't know the historical record um we did check the the previous events
last year and there weren't there were not any violations or complaints right okay thank you and there is new ownership um now but they have staff that have run the pr previous events and like I said they're here if you any question same ownership different management maybe but why don't we speak why don't we let that applicant come up and say
hi it's always good to hear from a business owner welcome thank you David Marite for the dog house yeah we have agreed that was kind of a misunderstanding when we filed there was a times of operations for the overall event and there wasn't a
special time for the vendor to close but we have no desire to keep them open later you know our outside entertainment ends at 10:00 and there's no reason for them to stay open everything moves inside the building we try to keep the noise down and stay inside so there's absolutely no reason to do it and we are the same owners we been there seven
years okay any questions what time the music stop 10:00 10 o00 outside right we still do some entertainment inside right right but we've always done that since the day I've taken it over we've stop that and I mean even the Chief came up and talked to us tonight so he has very little complaints we do stop at 10
though very good thank you no nothing at all I'm good very good have a safe uh event thanks for stopping by right anybody else from the public wish to speak to this item all right back to councel can I get
a motion for approval of the special event request I'll make a motion to approve the ma uh the major special event request for bike week 2025 for the Doghouse Bar and Grill at 3400 South Nova Road with with the conditions wrapping up outside at 10
p.m. there's conditions in the yeah I think that with I would clarify with revised conditions that the vendors end at 10 p.m. with revised conditions that the venders end at 10 yes it's going to be cold
anyways I'll second all in favor sign by saying I I I those opposed that's is 40 if it's cold if it's cold they sell jackets and sweatshirts it's raining they sell rain gear
Council committee reports First Step shelter it's on me so um first step shelter did not have a meeting uh this uh particular uh month um they did have an their meeting got moved due to uh
attendance issues with the uh City attorney uh they uh will have that on the 24th which I'll attend uh they did have their annual banquet the basically the uh city of Daytona Beach mayor's Gala and had about 400 people there it
was a fantastic event and uh I've only had one meeting with them so far and know and basically it was to make me the MC of that event so congratulations fun stuff but they're doing great and uh they had a family Who
provided a $30,000 match last year and they moved it up to $50,000 this year so there's a lot of support for firststep shelter I have personally been out there and uh and it's it's certainly needed um in reference to um Port Orange South
Daytona chamber Commerce uh 12 new businesses were at their new member reception uh this past week which is excellent uh so their membership's growing there's a lot of new businesses in town and some businesses that have never been a member of the chamber
seeing the value in it and joining so that's always nice to see had a ribbon cutting for Astro Roofing which build built a beautiful building down on US1 which we like to see Redevelopment down in that area so you ever get a chance to go through there it's an excellent uh piece of work that they've done third
generation family yep y family keeping their business in the family uh in the city so love to see that um we do have a couple events going on uh with the chamber uh we have the mayor's dinner and that's uh February 26th and that's
going to be at The Shores Resort and Spa and that's where we honor uh the First Responders for the municipalities that are members of the chamber so Pon Inlet Daytona Beach Shores uh Port Orange and South Daytona we recognize there are officers of the year and their firefighters of the year and some other
additional Awards so it's a a nice event the recognize the people are serving our community and they have what called an eye opener breakfast and that's uh Friday the 21st which is these things are also open to the public uh it's a $25 launch in and uh the keynote speaker
is Dr James fure and he's the district 7 medical examiner for blusa County and he's going to be uh talking about accidental lethal overdoses and critical efforts that are on your way to prevent overdose so there will be a a panel of
people there uh from the different services that help people navigate through uh the recovery efforts and and drug abuse so looking forward to that and that's all I've got anything else um on to touch based on that with new
businesses and Redevelopment in the area if you guys want to make a notation there'll be more coming out on this but it looks like uh March the 19th which will be a Wednesday morning uh will be the ribbon cutting uh for the catfish Commons project oh excellent that underw
and I believe they are full with all new tenants yeah so or they will be by then as I'm told so um that should be a pretty nice event uh I believe it's going to be at 9 or 9:30 in the morning there'll be more coming out I'll make sure you guys I'll get a chance cuz that's a that is an incredibly great
investment in a Redevelopment area that needs to be done there and they did an amazing job that project turned out really really good it's interesting when we see them on paper at least for me I can't you know you see it on paper and you and you're trying to visualize okay what's it really going to look like
that one really turned out really nice it fits the area very nice it looks really nice at that intersection so pretty excited about that I think that's a a great thing so anything else to come before us tonight then have a good night