Can I have a roll, please? >> Sure. Uh, chairman John Eric Coover >> here. >> Vice Chairwoman Caroline Gonzalez here. Secretary Kim Lucari. Let the record show that Kim is absent from this meeting. Member Andrew Butterfield >> here.
>> Member Laura Cano. Let the record reflect that Laura is absent from this meeting. Member Troy Peterson >> here. >> Member Amanda Hoover >> here. >> Member Atlanta McDonald >> here. >> Let the record reflect Amanda's for us.
And member Christina Fitzpatrick. >> Yeah, she may be joining via Zoom. >> Okay. Let the record reflect that at this time Christina is um absent from this meeting. >> Yeah, that was Atlanta that was on virtually Amanda. the other a >> I said Amanda I'm sorry Atlanta
pushed Amanda Amanda >> okay thank you um so we have no minutes to approve so let's open up comments from general public I have no public here and no public online so I'm going to bring that back to comments from the committee members uh I start with my left vice chair Gonzalez you have any comments
>> um no I'll discuss uh our committee this committee >> member >> nope I'm good >> okay member Peterson No, thank you. >> And member Butterfield? >> No, sir. >> I as well have none. So, we'll move right on to committee business. Item number one, holidays event discussion,
close out 2025. So, obviously we had uh our holidays event. Um it was a was a great event. We could have used some more people. Uh but it was weather was not very u cooperating. Um but uh we did have a a good event. Um, other than that
and um, looking forward to obviously building on that going into next year, but obviously city hall is looking great and uh, we had lots to participate from a vendor perspective. Um, do you guys have anything you wanted to add about that or >> Yes. >> Go ahead.
>> Um, I have a vendor UB Foods which was the lemonade stand and the gentleman is asking for a refund. Um I know we didn't have any I didn't see anything in the policy of um listed on our application form that hopefully we can revise that.
Um however he was a no-show. Um he did use several um business excuses and then ultimately he just decided not to come to either three. He was scheduled for all three >> days and he did not come to either. So
it was $50 for him because it was a beverage vendor that he was going to have lemonade. Um, we did or I did tell other vendors that were going to sell v uh lemonade they that they could not because we already had a vendor for that. Um, so I don't know what the
committee would like to do on behalf of that. If we would like to refund um or credit him for another event or >> so if you could expand a little bit on till he paid and was ready to go. He's
going to be here Friday night. What was the reason he didn't show for that? >> So, I will tell you quick on the wrong. So, December 5th, which was our city
lighting up. Um, he said he gave me a call. He tried to ask where would he be able to set up. He didn't see any grass. So, I responded, um, hi, sorry I missed your call. There is no grass at city hall that you would be able to set up at.
And then and I had sent him previously the day of um the day of instructions previously. >> So he did he said yes I did call earlier so I could have an answer on what to do. I had asked where I would be setting up previously before I paid for the event. That never came to me. I don't think I'm
going to be able to use my setup because I have a blowup to be staked in the ground. I don't believe any of the locations that you guys are going to have grass unfortunately. >> Um >> the park >> the park. So, I did tell him that the park has um >> grass.
>> It has grass. He He also put I'm sorry. He did put, "Hey, I just checked the flyer. The ice machine that I go to opens at 10:00 a.m." And then he texted me this or emailed, I'm sorry, at 9:16 p.m. December 5th. Um, "Hey, I just checked the flyer. The ice machine that I go to opens at 10 a.m. Would I be too
late? This seems like a huge inconvenience for some reason. I think I may just have to ask for a refund. it's going to be way too early of a setup for me, unfortunately. So, I I responded um in at 10:55 p.m. So, tomorrow the
6th, the event begins at 10:00 a.m. All vendors must be set up at that time. However, on Sunday the 7th, the event begins at noon, excuse me, and setup begins at 10:00 a.m. until 11:45 a.m. I have you down for both the 6th and the 7th. Would you like to be a vendor for just the 7th?
And then he goes, "Okay, how much would that be, Ben, if I'm only doing one day? I've given 50 for three." I said, "The fee remains the same." And then he writes, "Okay, that's okay. I will just take the refund. $50 for one day isn't going to make any profit. Guy
at the front told me two days, 253 for 50." I replied, "I'm not sure who you spoke with, but the vendor fees have been the same since the marketing of the event as advertised food tents beverages are $50 for three days, two days, or one day." and he replied, "It was a guy on December 7th. There was a guy at the
front desk, the one that took my payment, but that's okay. I'll be there Monday to collect the refund." I wrote to Veronica and then I explained to her that we had to discuss it at the events committee. Um, she stated normally they do not give refunds. So, I wrote to the
gentleman again. Um, I said, "Good morning." In December 8th, I said, "Good morning. This is an item that has to be discussed at our next events committee meeting. the city will not be able to refund or do any action regarding this matter until the events committee has decided to how to proceed. And then it went on so on that he wanted to know when the meeting was. I told him at that
time we didn't have it scheduled >> and then um he said that we didn't have any refund policy and I explained that we have to decide it as a committee. So >> one second that's Christine. >> Hello.
>> Hello. Yeah, you should have like Ashley sent it to you. >> Okay, we're in the middle of the meeting, so I'll I'll let you. >> Yes, you can be joined. Oh, and get thoughts on that. Um, so
obviously it's it's not normal that you would provide a refund um that it was is out there. here was, you know, you're paying one fee for the whole 3 days or one day if that was only once you want to do the same fee. Um the obviously had
some issues sound like um so I would be cognizant of those um but also want to be cognizant other people paid and you know they're not getting a refund and so um I don't know. So, I'll leave it up to
you guys to >> My initial >> My initial thought is, >> you know, just to give him an opportunity at the next event. >> That that that was kind of what I was thinking too. Maybe just give him give him a credit that next event he would
get to be a vendor tech for no charge because he's already paid. So, we could we could address it like that as well as opposed just a refund. Just give him a >> Yeah. You know the next one would be what the seafood festival would be talked about if you want to use it then or whenever you want to use it
>> right in my opinion um I'm hesitant to give that to as a credit because of the way the the it was no notice I did tell other people I had literally a gentleman call me Friday in the morning saying that he wanted it was wicked lemons um from Tarpon Springs and he wanted you
know to sell lemonade and stuff and I told him we couldn't because we had this >> so I don't want >> to say yes we'll give you a credit and then he'll never show up. And then we have the same issue with the lemonades. Um my initial was, you know, no refund, no
anything. You forfeited because you did not show up any of the three days. But then as this was our first event as a committee and everything and then we didn't really have any policy, just refund and then you know they would have to apply for another one
and and they wouldn't get first choice in that sense. Um, that's just my >> my thought seeing with all the vendors because I dealt with the vendors and then for me it's so that they so that we give another business an opportunity to show up as well.
>> Well, he was in communication with you about um obviously he couldn't do the uh here and you he was he's planning on coming on Saturday, right? I no he said the ice machine he gave after he explained about the um city hall which I
was never to prior I wasn't notified prior that he could not do it here. >> Oh he he wasn't he was no show on the Friday. >> Yeah he was no show on the Friday and then that's when he wrote the email saying that he had called and then he saw that you know there's no grass so he doesn't think he can do it at all. And then I said well on the sixth we have
grass you know the sixth and the seventh there's grass at the park. Then on this and then he gave a late email on the 5th saying that you know the ice machine place opens up at 10. Well, I sent an email to everybody and it was even posted in our um need vendors stating
that setup begins at 8:00 a.m. You must be ready at 10:00. The event is from 10 to 5 that we had. So saying all of that, I mean again I'm I don't want to go back and forth with a citizen or a vendor. Um but I think uh we had you know an e a
medical emergency that gentleman you know his >> him and his crew still performed all three days. Um we had people with issues that came in with one day didn't go for another. I mean nobody else has requested refunds and um this one was to
me it wasn't a you know we'll give a refund because there was some issues. We were rain or shine, >> right? >> And it was a forfeit. And then it it was after the ice machine, I said, "Okay, you can come on Sunday. I'll just get the refund." And how first the question was, "How much is it for just one day?" >> Right?
>> And then it was I'll just get the refund on Monday. So I'm not saying no to the refund. I'm just saying that my my opinion and I go with whatever the committee decides as a whole. Um it's it's just not to have at another future event in that sense. They apply like everybody else, you know, but they don't
get preference as a as a vendor in that because we did lose out on having another vendor selling lemons, >> right? I mean, that's to me that's probably the most compelling part of the argument is that some there was somebody that was turned down because >> I had three.
>> Oh, three was turned down. Big big Al's main squeeze which was a a food vendor for the for Sat. They were there Friday and Saturday. They could have sold lemonade and and I said they couldn't because there was a vendor already selling lemonade. And then we had Wicked Lemons. And then I had another inquiry of another lemonade
stand. >> Yeah. So I based on that it it you know they they secured a spot for them. Uh they chose not to use it. That's somewhat on them. Um and and like I said, we had the the
the barbecue guy pulled down the park and and had issues that had to go to hospital and they continue to operate. So um and I know that you know there was uh I don't know how well all the vendors did. Um but I don't know that um you
know there was they maybe got their money back. I don't know. So I I think I think short of um that I don't you know it's tough you know obviously you don't want to you don't want to just take somebody's money and and and not provide the service but
they were kind of in full control whether they showed or not. So I you know and like I said since we since we did have others that uh weren't able to do that because of that I would kind of lead to no refund. Um, again, I I I do like the credit idea. If they do want to
come back and they commit to it, and again, um, if if they're going to be the lemonade vendor and we're only going to have one and they commit to it and they don't show them how to turn other ones down, you know, then we're going to be in the same situation. And so we need to make sure if we do provide a credit that
uh you know he understands that um you know if if if there's people in line he's going to have to put a deposit down or something that he'll get back if he shows we'll give him the credit because we want to give him the opportunity to do that. >> Um >> or we have we allow another vendor one
more that sells lemonades as well. I mean, >> you know, that that brings up a really good point because now you had two vendors that couldn't sell lemonade because the one guy and I'm thinking, you know, we we really want to cater to
these vendors the best we can, the best we can to get them active involved. But if I got two guys that are selling lemonade, I'm thinking, okay, maybe there's going to be a little bit of a decrease in price now. they're trying to, you know, get business. You know
what I'm saying? I don't think it's that big a deal. Um, you know, if you have two people selling the same thing. >> Well, the thing is, if you know, if you got, you know, a huge event where a lot of people are there, it's probably not that big a deal. But if you only got a,
you know, a small amount of people, you're competing against each other for lemonade. So, >> that's true. And I understand that. >> It's a short window of time. It's not like they're having all week. It's, you know, so that's that's kind of the the rationale. So, um you know, like I said with that the fact that he did um commit
to that and others um weren't allowed to do that. Um I think I mean from my perspective I think the best we can do is we could you know offer him a a credit for a future event where he wouldn't have to pay the fee or he'd get that $50 if it was $100 and you know I don't know if the fees stay the
same but obviously whatever you know we got 50 for this time. If it's the same he's free if it's 75 he pays 25 or whatever the difference is. Um, but I think we just credit him with that. Um, that would be I think probably the most
I'd be willing to to do in this case. >> And that seems fair to me. What's your thoughts? >> I can make a motion. >> You can go for it. >> Uh, motion to give the vendor in question a $50 credit toward a future event. Uh, but without exclusivity this time.
>> Okay. >> He's not the only lemonade guy in the game, >> right? Okay. Is that legal? >> Um, the right terminology. >> Lacking. >> Is there a second? >> Lacking exclusivity. >> I'll I'll second. Okay. Motion second. Any further discussion online? Any
further discussion? You guys any comments on this before we? >> Uh, yeah. Well, yes, actually. I was just and I may have caught the last end, but when a vendor comes out, it's also really expected for them to bring their following and in hopes that they would
bring their following. So if there was a medical emergency or they had to be hospitalized or something like that, I would consider a refund. But >> yeah, >> other than that, I wouldn't be expecting a refund as a vendor. >> Yeah, that's a good point. Like I said, and and I obviously if there was
something something like that, definitely would change the the decision. I think obviously if you have medical merch or something like that, that makes some sense. You have any anything you want to add or you good? You're on mute.
>> Oh, hi. >> No, I think doing credit is probably the best way to handle it. >> Okay, perfect. All right, so uh open up public comment. We don't have any public here, so I'm going to come back for a vote. All in favor signify by saying I. >> I >> opposed. Motion carries. So if you I
guess you'll reach out to him, let him know that. I will >> and honestly apologize to him and explain the situation and and how you know nobody else got a refund and like I said we we really want to hopefully he'll join us for next time and he'll do that no charge.
Okay, next up. Anything else on holidays before we >> um Yes. I just want to discuss the events like as a whole. >> We got that snacks I think. >> Oh yeah. Is that what it >> It's on there. Anything else on the holidays? I >> Oh, no. No. Yes. On the holidays.
>> Yes. On the holidays. >> Yeah. >> Yes. But after her. >> No, you can go. I have >> just the feedback I got and I brought this up at council last week uh was that uh we before we have our next big event in Waterfront Park, we need to figure
out a temporary or even someday a permanent parking solution. So when there's no parking in the park, uh we don't have anything readily accessible because the geography has changed down there. So that's something that I know council address staff is looking at, but
just wanted to raise it here that that would that would be an issue. Let's say the next big thing we have currently scheduled is the fireworks in late June. >> Well, the the state food festival will be next. So even closer probably that's probably April, >> March. We're going to discuss that
probably March, April. So, uh, one idea I heard was we could work with Walmart to see if we'd have people park at the Walmart parking lot and have a shuttle down. >> That's a good idea. But, uh, there may be other ideas. There may be other land nearby we could, uh, we could rent and have a hop on hop off shuttle go back
and forth, but just something that I think we're all aware of needs to be addressed. So, >> yeah. No, it's a good point. We definitely need to think about that is especially with the seafood festival because the hope would be that would draw quite a few people and we need to have some kind of parking plan. >> Mr. Burk's property might be just clear for lot and he's off so we might be able
to like rent that from him for for a weekend event or something. >> Yeah, >> but again that would be a short-term thing while we figure out a long >> term. Yep. 100%. >> Yeah, that's all I had. >> Okay. Anything else? >> I do. >> Go ahead. >> Um so I did want to discuss and I know
Laura and um Kim are not here. Uh Laura Kim and I we were moving everywhere those two days or three days. Um we I believe that we should have an assignment for each committee member so that we can have because there is a big group of us now. Um and we have like
okay you're going to do parking or obviously we can alternate during the day but have people assigned to specific roles so that one person is not the one going all over the place. Um, and all of us takes something like if I'm with the vendors, me and someone else could be
with the vendors, then the parking, then um, whatever we're doing. If we're doing the table, if we have a table or whatnot, and we're selling things, just so that we all have an assignment so at our last meeting before the event, we all know what we're doing, what time we're going to get there, how we're
going to work it, um, and and so far with that. Um, also the site plan, floor plan for vendor space, this is more like the seafood one, but for future events, if we have the pavilion,
if we have it, let's say, for example, we're going to we're going to have like a little stage area, but then there's other side of the pavilion, have it with vendors that are indoors, like indoor that they don't have to bring their own academy. They can sell there. maybe raise that a little bit more for the pricing, but we could have vendors up
there as well. Let's say they're selling jewelry, permanent jewelry, or they're doing face painting, anything like that. >> Um, >> well, I think the reason also did this last time, something like that is because we had a concert that was going to utilize that facility and church as well. >> So, but yeah, it definitely something as future events if we're there, we could
probably use that covered space for for that, >> right? For other things. The refund policy for future events, we'll figure that out. no refunds. You know, we can even put that in our in our um vendor form obviously. Do a new application vendor form because that was a little bit complicated. Um the complete
application deadline, how to wear make a payment. Um what are the other things? Sponsorship forms. So we can have sponsors also. Um, >> so on on sponsorship stuff, we do have a sponsorship policy and we do have what
we use for the centennial and what we use for the fireworks. >> So I think we could probably just >> use that same template and morph for whatever we're going to be doing. >> Yes. >> Um, also um we were thinking like to have a tent
for the events committee, have our own tent um have tables and chairs enough for all of us. like let's say all of us are there, we all want to sit. Um and maybe we can have some shirts done with our names or they don't have to have our names at least or we'll have a badge or
something so that we can be identified. >> Um it was hard like you know so people and sometimes when I was talking to them I would forget to say my name and they're like oh and I'm like well I spoke with Caroline. I'm like oh I'm Caroline you know. So just so that we can have something that we can look and we can see us all there and we're like okay you know there's Troy there's
Amanda there's you know Laura. Um, so something like that. And then also I did want to mention like Saturday with the event that we had the other event. Um, I my suggestion is just to have city events and no other event. Um, and the
reason we tried it, I don't think it was as successful as I thought we wanted it to be. Um, there was a lot of issues with parking, a lot of issues with people coming in and out. Um, people were driving mean while we shouldn't have been driving. And I just think that when we have a city event, it's a city
event. >> Um, and and that gives us with parking and stuff, we'll have more control over that. >> Um, also as a vendor perspective, as I saw people started packing up at a certain time because the event was over, then our people started packing up and
and that's just as a as an attendee, if you drive in and you look and you see, you're like, "Oh, every it's over, you know, and it wasn't. It wasn't over. we had like three more hours. So that's just my my suggestion. I don't believe we should have any other events except
the city events. >> Yeah. And >> that we can definitely look at that. I mean obviously we were kind of a scheduling crunch this time. So um >> correct >> we worked with it but I think it uh >> you know as we go forward if it makes
sense if it doesn't then we can modify that based on dates. What what was the uh I guess the church perspective from that with you guys having the event? Did that impact you guys? >> It didn't impact us at all, but I
believe it impacted the event. If we hadn't been there, all them people would have been there. >> Yeah, I think that uh >> you know, so for sure they added that was the line share of the folks was with when you guys were there. So again that was >> but also free food was given a lot and a
lot of people ate and then they weren't buying from the vendors. So we did see that it was minimal that was purchasing from the vendors and that I got feedback from vendors and it was a lot of things that it didn't it wasn't something that
as a city you want you want more you want vendors to participate you want vendors to not you know vendors speak with each other. So what you want is you want vendors to come back because they sell. Um so from a vendor's perspective and a city's perspective, I don't think
I mean I understand people came, but it's not >> if you have free competing with paid. >> Yeah. You're going to go get the free. >> Yeah. Well, well, the food was always a a a point of contention. Obviously, we we were concerned about that. And I think it was I think you guys probably
did minimal. I think it was hot dogs and so you know but it's still obsact. >> And as far as free go free food goes I mean we had minimal hot dogs. We didn't even have half of what we normally have but the
>> a lot of the people that got free food were actually vendors taking cases of Gatorade and you know >> Yeah. And that that's that's okay. It was given to us. It was free from Volunteer Way. And uh so I watched
vendors and the other thing I didn't even notice until afterwards, we're all bummed out about popcorn. You know what that pallet of boxes was? Caramel popcorn. >> Oh wow. >> You know, and I I'll watch the vendors
take take a bunch and because we had to get rid of it. Yeah. Otherwise, we have to haul it all out of there anyways. But >> well, I I think I think definitely in the future, obviously, we don't we don't want to we don't want to mix >> folks giving away free items when you're trying to got vendors that are paying to be there to sell things. So, I think we
need to be I mean, be be cognizant of that. >> Sure. Completely understand. That's why we we asked about it like we didn't want to step on any to tried it and then I to I don't think it worked. Um, and then I can't speak for
the ladies that are in here, but the one we worked the event and we could see the difference. >> Um, another thing we had was like Ocean Honda or I don't know if they're Ocean Honda anymore. Honda >> Coast. >> Is it Coast Honda? >> It changed to Coast. >> Coast. >> No, it's it's Honda. Port
>> Richie. >> Yeah, Port Richie Honda. >> Port Richie Honda. Okay. So, Port Richie Honda. Um, they brought a vehicle. We were never notified that we're going to bring a vehicle. So, we were like, who's whose car is this? We found out that it was for your event, but they also didn't pay a fee or anything. So, we're telling
people, hey, you got to pay even if you're nonprofit or anything. And or not nonprofit, but you have to pay if you're there. But then Ocean, I mean, Honda Port Richie just came and showed off their car and we have people looking at the cars and stuff. It's just something that
if it's a city that the city controls and we have more control in that than having others, you know, and and it's just it we have to remember that we're the city. So, there's certain things that have to stay within city parameters.
>> I was wondering why that car was there. I knew nothing about that. >> Yeah. They had donated, I think, money or something like that to your event and then that's why they were there because we were trying to figure out and then like she's like, "Where do we park the car?" I was like, "Not here." And then even with Culver's, Culver's was mistaken because Culver's was for you, but also for us.
>> So, and then Culver's also I don't think they made a payment because they said they had never made a payment. >> Yeah. >> So, it's just a lot of issues that if we don't if we have just a city event, we have more control in that. >> Yeah. Well, I mean, so, and these are all good points and I I think it was a learning experience obviously to try to
do that, but keep in mind that we were kind of crashing their party really. I mean, the city was taking over and doing that event uh that we traditionally ever done. They've done that every year, >> right? But I don't think your your event because when we chose the dates, I don't think that event was in the books and the because we checked the dates on the
calendar. I don't think you guys had applied for that date, right? >> They they were in the process of doing it, but that that was >> but they weren't applied yet. They hadn't received the >> You guys do kind of same weekend pretty much every year, don't you? Around that first weekend in December. >> We use We usually do. I I'm not sure on that
this year. I think there was a reason why it was a little earlier this year than >> I think usually it's a little bit later and there there was >> because of scheduling with uh different somebody cares stuff. I think it was scheduled a little earlier this year
than normal. >> Yeah. I mean it was it was you know it was we made do with what we had to do at that point. So >> going forward I think it's you know I I want their event to be successful. Correct. I want our event to be successful. If it makes sense to do something together, great. If not, we
can keep them separate. But going forward, obviously, we can we have the uh flexibility to be able to schedule those together. But, you know, we we didn't kind of crash them and and they and you know, because they've been doing that for how many years? I mean, long time. So, and we're just trying to we
was trying to pick the best weekend we could had to fall in the same way they were trying to do. So, >> I agree. I remember going through the calendar looking at nearby communities and trying to deconlict and I I didn't know we were going to have that conflict till it was already set. >> And I'll be honest, I wish we would have picked a different weekend now. No, you know, hindsight because it was a a rainy
>> Well, yeah, we didn't notice that it was going to rain all weekend, but >> rainy day in the middle of a drought. >> Yeah. >> Uh but you're I think you make a good point. The the food vendors invest a lot of money up front to prepare a truckload of food and so we have to be respectful of that because otherwise you don't want
to get a reputation. Oh, don't go there. I went there and lost money. So, >> yeah. >> Right. >> Yeah. Thanks for bringing that out. >> And had it been a really nice weekend and we had more participation, it might not have been as bad, but because you you couple all these different things and there was uh some free food being
given. Yeah. >> It it probably more impactful than it might have been. And >> like I said, that wasn't the issue only. We had terrible parking issues. >> Um it was a lot. And so I think as a city it's too much having two events at the
time especially with staff here something that we can't handle in that sense. >> Like to point out even if it's a city event it doesn't mean the only the people on this committee have to do it or only city staff do it. >> We could get an event so successful that we hire an event put her on her like
that TJ didn't he originally said his wife was going to run this for us but >> yeah there's there's people there's people that do events. Did you have something or Christine, I'm sorry, you got your hand up? >> Yes, sorry. Um, so a couple things. One was the free food. Another one was the
timing. One with the free food. I think it's great to offer the free food to the kids to get the kids to come out, but maybe just offer the kids the food free to the children or during a specific short time period just to help get them
there or the family to help get them there. And then also I know it was you guys were competing with um the city of Newport Richie at the same time because they had their entire holiday weekend at the same time. >> Yeah. And they had snow and carolers and
Yeah. We was >> on the 5th. >> It was a it it was it was a scheduling nightmare >> and they hadn't put theirs on the calendar until after we said we were putting ours >> and we had scheduled it already and then they went ahead and did it. >> Yeah. >> There was a lot of stuff involved. >> Yeah. >> Go ahead. Sorry.
>> Go ahead, Christina. and and also that I know they have their book parade and then their Christmas parade every year and sometimes it may be good to overlap things for example and I keep I I've told other people this as well for example when they have the chance of
fiesta coming up this year what about someone doing a 5k race or a fun run even if it's in Fort Richie and then they jump over to Newport Richie later in the day but try to piggyback because there are tens of thousands of people that come to
Chasco from all over to um participate in that event. And I think that'd be a good time to have people come down to the city of Port Richie, see everything going on and also try to do a fundraiser. >> Yeah. And that was kind that was kind of
our rationale on the Saturday was why we shut the market down at 5 because the boat parade was going to start there at the waterfront uh next park at 6. Um but uh again it you know it was kind of totally separate. The rain obviously people were just kind of lining up and
they were doing their own thing. So I don't you know we definitely need to try to um piggy back off one another to a certain degree. >> But being a fact that we're kind of you know we're small and and they got a lot more following. They've been up and running for a lot more time frame with
with events and whatnot through the different entities over there. Um it's it's tough to even if we do throw something together to get people to move from one place to another. I I think someday that that'll probably be more plausible, but for now I think we probably the best we can probably try to
avoid uh that overlap. So that >> Yeah. Yeah. >> Yeah. It's even if there was a five pay rate. I know I've done one go starting at skill dogs going down old road going wrapping around and then coming back
for kids or something. >> Yeah. Now something like that most definitely we could coordinate um with them and and we'll look for opportunities for that for sure. And another thing I would like to mention also um I was thinking instead of having like three days maybe we could
have it since we are small and we're only you know we're just so we can get out there having the event instead of a three-day event like a one day event but maybe two if I would say one day make it from the morning to the evening and then wham bam because it it does it is tiring
and and then you have you give people options like oh no I'll go tomorrow and then something happens tomorrow they don't show Yeah. >> So, you don't want that either. Um if they say, "Oh, no. I got to go today." Because that's what it is. It's today, you know. >> Yeah. No, I think I think hindsight on
this um you know, we we had the light up at that Friday night. It should have been the Saturday event and that was it as opposed to going on to Sunday. >> Um and and really unfortunately we had we had quite a few vendors on the Saturday that didn't return on Sunday.
Yes. Because Saturday >> didn't really show that well. So, if we would have had the concert and stuff on that Saturday, which again, I don't know if you'd have been available, >> right? >> Somebody else, >> that would have been nice, too, because we did have a lot of vendors on Saturday. >> Yeah. >> And we also had a lot of vendors that did not return. So,
>> you know, it's just tough to try to figure out on an event the type of participation you're going to get. Um, you know, some of these little larger events, at least the ones that that I've gone to, you know, I know it's going on Friday, Saturday, Sunday. I pick a day I
go and it gives people some flexibility. But um you know for us I think our size and starting now I think we probably do need to confine it to one day two day maximum depending on the event >> and then also like mark it from way before. >> Yeah. >> Like that's why like if we're doing the
secret thing in March mark it from today. >> Yeah. >> We we I think we brought out the the signs like three or four days before and it's just we're learning. Yeah. It was good. Again, we're the rush was is we
were trying to put something together for Christmas. >> Um, and we did the best we could and just coming off Centennial, same thing. Centennial, we we were kind of late to the game on that. We really scrambled to to do that. Um, you know, we're we're doing the best we can and it's we're
learning as we go, but hopefully as we we keep moving down this road here and like I said, now we start talking about the future events, um, we'll do a much better job of promotion and whatnot. I'm doing I'm taking the takeaways and uh I owe the council a draft policy next time
we meet >> for uh to to capture some of these lessons learned having a refund policy whether it's no refunds or >> more complicated than that sort of thing. So >> yeah, >> appreciate you bringing everything out. >> That's good. We have to discuss the good and the bad.
>> Anything else on holidays before we move on? >> No. >> Okay. So, next up is item number two, 2026 events discussion. Um, obviously what we need to do now is is probably set some dates. Um, and and of course, first and foremost is the seafood
festival. Um, I will bring up that uh obviously the chamber has started their their monthly markets and obviously they're kind of our um they're working with us on future events from the vendor perspective that uh they carry the insurance. So they'd have to deal with
that on on some of their vendors. Um the uh the community market on the on the chamber side is going to be the second Saturday. Is that correct? >> That's right. >> Um and so I I kind of looked at the
calendar. Um and and one thing we want to make sure we do, we we we decided we're going to do four events, one per quarter roughly. uh we want to make sure they're spread out long enough so that we're able to, you know, work on those, close one out,
and then go on the next one. Obviously, I think we need to start promoting the dates well in advance, but we do need a little time frame in between to to to work that upcoming event. So as we just
start off the Christmas event um so my thought was from the seafood perspective was to target the March time frame and if you look at the March 2nd Saturday that the chamber's going to
have is the 14th >> so um I think it would be good that we maybe use that weekend for the seafood festival and that way the chamber that's it coincides with their second second Saturday market and they would just
repurpose that market to be part of the seafood festival. Um and there just be some more stuff going on from the city respectively. What's your all's thoughts on on that and it gives us when's Easter? That might be a factor.
>> Sunday, April 5th. >> Yeah. So before Easter April >> and it's not too early in the year you I don't know how the fishing works. Um, but I think probably the mid-March is a is a pretty decent time for the fishing tournament.
>> Yeah, we still have northerners that have houses here. Um, they're still they'll still be here until they leave. >> And if you if you hold that thought for a minute and you think the next the next event would be the mayor's ball if again if we're going to have that
around the city's birthday, which is May 18th. Um, and that's kind of where we we coincided with Centennial. So, we want to kind of keep that on that day. And again, that's something we can move around because then right around the corner is July 4th, which is our >> that's a lot >> independence. So, if we had if we had
this in March 14th and then we tried to have something around birthday in May, um you've only got two months there, but then you've got another two months almost to the 4th July. And actually, I think we set that we're going to do the
the Sunday before the 4th. >> Yes. >> 28th. >> 28th >> because Newport Richie does the the Saturday before the 4th. >> So, we do the next night. >> And we're the next night. >> That's right. My July 1st idea was rejected wholesale. >> Not that I'm bitter.
>> Right. >> So, uh just kidding. >> So, yeah. So, actually July 4th was on Saturday this year. And so basically the Newport Richie would do theirs on the 27th and ours is set for the 28th of June. Yeah. So that's our Fourth of July festival
which is already set by the city. >> Right. June 28th. >> June 14th. Uh that's right before St. Patty's Day. I don't I don't think there's any conflict with >> Yeah, that would be on a Tuesday. >> Tuesday, St. Patty's Day. So >> if you love to fish, fishing on March 14th would be good. I can't think of any
other conflicts. And so that puts a really aggressive schedule there with those three events. So maybe it would be, you know, unfortunately the city's birthdays in May, >> right?
>> So maybe maybe we actually move the ball um in between July 4th and December event. >> I had thought of September in the middle. I love >> too as it cools off, people dress up and and whatnot. >> Yeah, there's they're looking forward to
it and gives us time to really have >> and we want to make that a real nice formal fundraising event. >> Correct. >> Um are you guys kind of thinking same? Does that make sense? because the next thing we'll dive in and
try to set these dates. >> Atlanta, Christina, >> I think Atlanta, we lost Atlanta. >> We lost Oh, I'm sorry. >> No, I'm still here. I put my hand down. Um, I was just double checking spring break for public schools, which is a couple weeks after, which is Easter. So,
I think that weekend in March would be great. And then, oh, wait, also, are you going to tie into St. Patrick's Day? Because isn't St. Patrick's Day. >> It's the following Tuesday. >> Yeah. >> Following Tuesday of what?
>> Um 14th is a Saturday and then the following Tuesday >> 14th of what? >> The 14th of March. Uh St. Patrick's Day March 17th. >> Oh, I completely forgot about that till now. >> Yeah. >> Um you mean t of that for the seafood festival? >> I I I don't think we'll have any
conflicts on that. Like March 14th and the 17th. >> When is St. Peters Day? March 17th, which is a Tuesday. >> A Tuesday. So, it'd be the weekend before St. Patty's Day. >> Yeah, >> that's what I was saying. I just was bringing it out that I >> It's still a good weekend to do it on. >> Yeah, because I think people
>> are coming out drinking, >> right? And I think people are celebrating St. Patrick's Day on St. Patrick's Day. That's what I usually see. I don't see that they do it like pre before. >> Yeah. >> Okay. I mean, and and you know, since it's so close, maybe we could see the
seafood festival. Maybe have some green beer or something. >> Yeah, exactly. I think there's opportunity there for sure. >> Yeah, have a leprechaun. Yeah, >> I just realized that. Um, and then >> games. Yeah, >> you are looking to switch or are you planning on keeping it May 16th, 17th
weekend? Mother's Day weekend. >> Oh, is that Mother's Day weekend? >> Probably the 10th. >> I could be wrong. >> It's usually the second Sunday. Mother's Day is May 10th. But is it on Friday night?
>> Um, probably. The We did it on a Did we do it on Friday night? >> We did it on a Friday night. Yeah. >> Is it Friday or Saturday? I'm sorry. >> Well, it was it was on the Friday night for the centennial, but does it it doesn't have to be on a any particular day going forward. I I mean, I think probably a Saturday night would be
better for that >> because otherwise, you know, Friday people are scrambling to get home from work, get changed. So, I'd rather do that on a Saturday because again, I want this to be a real a large fundraising event and actually I want to talk about um possibly doing it with tunnels tunnel
towers um for our next one and make it basically the mayor's ball honoring first responders. Um but we'll get to that. But I think what the point I'm trying to make now is is that you know original thought was to keep that around the May time frame. I think it'd be
better served if we push that out and make that the third event of the year as opposed to the second event of the year just because it otherwise we're we're really tight with >> with the seafood festival and then um fourth of July right around the corner from that >> and then both of those the seafood and
the >> planning or just people coming to the event. >> Well well the planning perspective yeah I don't think that getting the people is is a problem at that point. It's just more the the planning. Yeah. Um, we want to make sure we have plenty of time to to get ready for these
>> and the the Fourth of July and the seafood festival we can fund raise for I mean we get money for our mayor's fall. >> Yeah. >> In that sense >> that's true from a fundraiser perspective is we ask for stuff. We don't every two months we don't want to go back to the well. >> Yes. Exactly. We want to increase not
decrease. >> And we want to have it like the the first one that we had last year for this year, right? >> Yeah. This year >> it was this year. I don't even know what you were in. Um, it was amazing. We got great feedback back on it. Um, and we
had what was it? The the 1920s. >> And I mean, we we set a bar there. So, we got to >> keep it up. Yeah. >> So, you got to pick a nice theme and and really go out for it. >> That could work nicely because you're basically advertising for someone that
sponsors you all throughout the year. still won't be sponsored from now until are you looking September, October? >> Um, September probably would make the most sense, I guess, since since July >> and then we normally do like a car show
in October. We can do like the Halloween. else. Well, the soon I put the car show on, but I was >> right. But I mean, that's something that it then you go into like the season, the Halloween and the stuff and people are going to have parties and it it dips into this the the holiday.
>> I think sometime towards the end of September. >> September. >> September's good to open up. I think open up >> 19's nice. >> Yeah. And obviously September u tower September 11th is it's kind of so
I think At least for this next one, that's for sure. >> You could literally have a September 12th, >> Saturday, >> a Saturday, right? >> Friday, September 11th. September 12th is um a Saturday. And then you have Monday, September 7th, which is the day
the same week, but on Monday, it's Labor Day. >> Yeah. >> So, it would be great. >> Yeah. And I will I will tell you um that they're willing to to help with that event. Um, tone towers. I got some contacts there. Um, they've already kind of >> I have some contacts.
>> That's right. You do as well, Dan. So, I don't know if they if they put on anything around that particular time because it's September 11th. I imagine they probably do. >> Unless they have a 5K race. I don't know if that one's in Trinity in September or October, but it's close to that time
frame. I just know um one of the Rotary groups also has a Rotary has had Rotary Gay that month that's very popular. So maybe offset it with theirs and then invite the different Rotary groups and chambers as well. >> Yeah, I think if we
>> they weren't in a >> Yeah, I don't I think as far as setting the date in September might be tough now. I think we need to have a conversation. But if we kind of just tentatively plan September sometime in there, that's where we're going to kind of tentatively put the the ball and um
then we can start trying to nail down a date soon with and get get those guys involved. There's another thing too which I need to talk to Nancy about because our I don't we don't have the >> mechanism for the the Yeah. Right. the donation policy or the the fundra to
support a nonprofit. >> Yeah. Um, and I know she's working on that and I know it has to tie into how it helps the city. Obviously, we've got veterans and stuff in the city. Um, so I don't know how that needs to look from a legal perspective. So, I got to have
those conversations, but um um we'll definitely we'll definitely plan for September. Anything anybody opposed to September for the mayor's ball? Okay. Um, so let's let's try to lock in the the uh festival, the seafood festival and
fishing tournament. And again, do you guys think that uh that March weekend is good? March 14th and 15th? >> Yeah. >> Okay. >> Are we doing two days or we doing one day?
>> Well, so that's that's debatable. Um, you know, you're gonna you're gonna have a >> activities. >> What's that? >> I was going to say, what kind of activities will there be? And will there be activities for kids? Yes. >> Or bounce houses or games or
>> Yeah. So, obviously, um, seafood festival going to involve some food, right? And, um, and obviously we can we can add stuff for kids. There's going to be a fishing tournament coupled with it. Um, and so that that takes people that are participating in the fishing tournament out of commission from the
early morning till 1 2 o'clock and whenever they finish up to do the weigh- in or whatever. >> Um, >> and where is that held? And so you could >> well they would uh somewhere down Nick Park we probably we we launched from the boat ramp and I mean last well this year
I think last year but it's this year >> it I think it they weighed in at Whiskey River um and we we did well I know we did we did it there at Whiskey River um and and it worked out good and I think it was around 1 or two o'clock when we
did that. Um, so if we were going to try to do one day, you know, the fishing term will launch in the morning. Um, we could, you know, stuff could happen in the park around 10. >> Can we weigh in in the park or No, it's
not. We don't have >> You could. It's not really a wein where they actually bring the fish. It's more of a um they submit >> pictures and the the stats. >> Okay. Because that would be nice to bring, >> right? So that could you could happen at the park for sure and we could announce those winners at the pavilion.
>> Um >> I would I would say if we did if we did confine it to one day that that would be a long day. >> Yes. >> And so we go into the evening and we shut down at 9:00 or something like that. >> I think you could even shut down a little later with the bands and stuff
have live music. >> Maybe even 10 or even 11 or something. So >> 11 said they're going to have bands and music. >> Yeah, we would have obviously music at least a couple, you know, and maybe we could have a rotating
slate where have somebody come in for an hour and somebody come in for an hour and another hour and maybe have a maybe a headliner or something at the at the end or something. >> Yes. >> Um all all up for debate obviously, but uh I guess trying to just figure out to
set the schedule. Um it, you know, I could see this growing into a two-day event sometime, but let's I think lessons learned. We focus on a have a big Saturday >> and and we can I mean, and have kids have things for the kids, but the moms
like the shopping and the vendors and stuff and then have something for the dads, too, which is like the fishing, the bands. I don't know if we can add alcoholic beverages or something to it. Um, we'll discuss that, but have something for the entire family so that everybody knows >> Yeah.
>> has something to look forward to. But definitely, Christina, like bouncy houses. Um, I believe it was Adam that has the basketball. So, I know there's another gentleman, Ben, that had like a foam party thing. It's a foaming. I mean, it's just things that we could
have like a kids center, kids zone. They go have fun and do something different. >> I don't know, maybe the petting zoo. We can do that one as well. like >> something. >> I know that one bounce house company has like the dummy tank and the cotton candy
machines and things like that. >> And then are is there going to be a beer truck with a nonprofit serving doing and then someone doing the tickets? >> What? I'm sorry. >> What was that again, Christina? >> I was asking is there going to be a beer
truck with Budweiser or something that serving? >> Yeah. So, that's something that we need to discuss at council to see if we can open up that event for alcohol. >> Um, and so that's something we can bring back in our first meeting in in January to see what we need to do to do that.
But I I would I would say most definitely we need to look at having uh some kind of beer tent or something in in the park there. But again, that's >> why nonprofits can pull um permits for that once or twice a year
that and they can operate the um the beer truck. >> Yeah, you actually were at the at the was it Chazco or did you were you were doing something with the beer there at one of those tents at some one of those festivals? >> Yeah, I think Sartoma had done it that
year. >> Yeah. Yeah. So Sarto So yeah, I think I think we need to we need to look at that for the seafood festival. Hey, what do you guys think? >> I know your thoughts, but uh when is
>> Yeah. Um is that >> I'm trying >> is that in March or April? Chesco, >> that's what I was trying to figure out. >> It's in March. And I was looking up. I actually screenshotted the weekend. It's later in March. It is March 20th to the
28th. So they have three parade and then the following weekend is the boat parade. >> Okay. So >> So we're we're in advance of that. So we should be good. >> We're the open. >> So we could be the pre chasco. >> Amanda and I just looked at each other. We're like
>> there you go. We're setting up the party. >> I think we should have that. Um it brings crowds. different crowded vendors, shopping. >> Does anybody see any issue with that 14th of March to lock that in?
>> Yeah, March, I would say the 13th to the 15th if it's a three day. >> Yeah, I think I think we're going to focus just on the on a big Saturday. So, start early in the morning with fishing tournament, go all day, all evening, and then see how it goes. And obviously, if it's if it's really good, we can look at
maybe expanding it. >> Yeah. >> Next year, >> see how much we get. Um so March I make a motion to have um the seafood festival and fishing tournament on March 14th 2026 on Saturday long day
from the mornings to the evening hours >> like 11 p.m. >> And we'll start also planning that soon. Is there a second? >> Can I just talk about budget before we you know start voting for things that are going to cost money? Do we do we
know where that's coming from? Well, I know we we we had seven. I don't know what we spent, but we priced >> Yeah. >> two or >> we need to update on that, but I don't think we spent half of that. >> Um, so we should have a few grand left to
>> So, if we're counting on volunteers not hiring an event putter on her to put on our event, >> I know that the Chamber of Commerce is going to be helping a lot on that when there's just their volunteers. >> Yeah. and that we're gonna actually ask for some some sponsorships for that too.
So, we we should be able to help fund that >> sponsor, >> but >> from a city perspective, obviously, we're going to have to um bathrooms and >> yeah, there's some expense there obviously, but >> the tent >> we'll have to for future years, we'll have to build it into the budget. So
some of the >> well we we hope to be sponsor driven so that >> again so hopefully we won't have to okay >> do that but obviously the city does budget some for Fourth of July >> um which we should be able to tap into for that but as far as these other events I think you know
>> we we ought to be we get some sponsorships for a seafood festival I believe >> yes >> I'll second the tenative date of 14 March for the uh >> we're going to lock that in >> we're locking it in second okay any further discussion Any public comment?
Seeing none, I put the vote on favor signify by saying I. >> I. >> Opposed. Okay. Motion carries. So we'll we'll lock that date in. >> Um so we can if we can start working on a flyer or whatever to kind of get that
out in in circulation so people are putting on their calendars. Um, obviously we'll we'll need to get with council on or get with staff on putting a a sponsorship packet together for the seafood festival. Um,
you I don't know if we want to have uh as many tiers as we did for the centennial. I mean, you know, we had several tiers. You know, I don't I don't know we're going to need a >> $20,000 sponsor for that. I think we we probably
>> if we did. >> Well, yeah, it would be great. But >> yes, but I understand. Um >> so maybe by the next committee meeting we could take a look at that sponsorship packet so we can start getting that ready to go out. >> I thought we had it here, but I don't I
don't remember. I don't see it here. partnership opportunities >> and again we might get lucky. Mr. Burke's project might be in a >> park ground. Maybe we could uh come to
>> So we had Oh no, we had um the centennial presenting sponsor 20,000. The turn of the century is 10,000. The roaring 1925 was 5,000. Aaron Richie business booster is 2500.
>> Founding family sponsor is a thousand and then Centennial supporter is 100 plus. >> Do we change names for each event or we just keep the same names? >> Oh, we probably >> change. >> Oh, we change names. >> Yeah, probably tailor it around the event. >> Like the whale sponsor.
>> Yeah, the whale shrimp, you know, the tarbon. >> You play with that. >> And somebody would say it's not a fish. The whale's not a fish. I'm really a secret. >> Our mascot is the pelican, right? So we one the big one could be the pelican. >> Yeah. So we on the next meeting if we
could uh start getting the sponsorship stuff >> okay >> solidified so we can start asking for that. Um and then we can um we obviously need to um talk about a resolution for rout
a beer tent or something at council at to for the 14th for the seafood festival. Um and and maybe and maybe there's a uh something that Nancy needs to look into as far as because because I know that that Newport
Richie and I think they just did it the other night or whatever. They just there's a quick authorization for a wet license for a certain stretch of street or whatever they're going to have the event on. They approve it, it's done. Um we may not
have the infrastructure there to make it that simple. So, we may need to put something in code that allows council to do that on a per event basis so we don't have to go back to the drawing board every time. So, if you check with Nancy and see what what's involved in that. Um,
>> okay. >> And there may be a there may be a park restriction that we need to look into as well. Um, I think it's I think it's always been people's assumption that you can't have it there. I don't think that's the case. U, but there may be an approval that has to go to SCT if we're
going to do it. Um, I I think we can if council approves it. Um, but uh they may need their and I know they need a either a 60 or 90day window um to let them know what's going to be happening there. So, we probably need to
notify them, hey, on March 14th since we're with already in 90 days. They should be okay with >> a little bit of different, but >> notify them that we're going to have that and just have maybe S ask questions about if we're going to open that up with the alcohol if they have any issues
with that. >> When I say alcohol, I'd say beer only. I don't think we're going to do anything more than that. Yeah. So, even that >> I don't want I don't want to use alcohol loose fence. It's very tight. I think we
we would allow a beer tent of some sort, >> maybe certain hours. I'd love to get known as the kid-friendly city. >> Yeah. >> Well, again, and you know, I'm not a drinker myself. Um but people uh you're going to draw more
people to your event if you're going to have that. And it's >> that associates with seafood and fishing and everything. We are a waterfront. >> You know, it's it's something I think would would help the event be successful. >> We won't mandate they start at 10:00 a.m. >> Right. Right. Like like the
>> Yeah. Like the lemonade. >> Yeah. You can do it a little later when the band starts. >> Yeah. It's a c a certain window when it makes sense. Obviously, it's not all day >> after 2 p.m. or something. You can band starts people lunch after the fishing coming in. >> Yeah. I think anything in the afternoon.
>> Yeah. >> Makes sense. afternoon or something. Yeah. >> You want to keep the dads happy, keep them there with the kids and the wife, >> right? >> The whole family unit. You want them there. >> Spend it and spend it and >> Exactly. >> Um, so yeah, you could
>> Yeah, I've got that back. >> Nancy, you got the nonprofit, the wet license, adding the code, getting with SCT. So, I got and the sponsorship package. I think I got all the takeaways. >> Okay. um and maybe run by Frank as well is
what um if if we are going to have some kind of beer temp or whatever if it's going to require additional resources. >> Okay, we'll do um >> um I want to know so I can do the for
the vendor flyers like the vendors um we're doing the no refund policy. >> Yeah, I think it's standard price. There's no refunds. no refund policy >> outside of you know >> unless we move we cancel the event or something. Well, if we cancel the event
or if if there's um you know circumstances that would warrant that a medical emergency or something or you know >> death of the family or something else that we don't want to hold people >> right case by case basis but >> no refund >> in general no refunds you can't just
change your mind >> and we're going to keep the same amount of um I know Chamber of Commerce is doing the vendors who don't have insurance but like food trucks and things like that it'll be the same amount $100 for food trucks uh beverage or food tent is 50 and then
um >> yeah I don't see any reason to change prices you guys >> under 50 and 25 >> okay >> and honestly they so I know that the chamber obviously is has is instituting if you're a member of the chamber
they're they're waving that so >> yes >> um and obviously you're you're going to have I mean the ch is is the chamber just handling the the non-insur non-insured or are they going to handle all the vendors?
>> The chamber can handle all the vendors. Um and then that takes off the load from the city and the chamber can work with Veronica um dealing with applications what they need. >> It from my perspective it it takes you know takes staff time. So if the chamber
handles the the vendor aspect of that and they collect all the fees to do that and they just they just pay the $90 fee or whatever is required to do that or you know we work something else out. But if um you know let that go to them and
we don't have to worry about it and then it's all the insurance goes through there and obviously we're having an event there too so we've got insurance on the event stuff but we the vendor aspect of it we don't have to >> be concerned with. >> Yeah. list for staff. >> Yeah. And that's way we don't have to worry about booking the space and
chamber hands all that. They've it's you know they've got a a website that people can register on and and whatnot. It's you know it takes all that out of city fans. >> So do we make a motion on that so that the nature nature coast chamber of commerce can take over just the like
take over the vendors provide that? >> So and so >> there for full disclosure obviously you working with the chamber. Correct. >> Um I do the IT work help for the chamber or whatever. So I you know I there's
obviously on these vendors and stuff there's there's a $1 150 or $25 fee that gets paid and all that. So by pushing this off that obviously benefits the chamber in a certain aspect. It benefits the city. We don't have to deal with it and but we don't get the income from it
either. So, um um I would say probably you abstain from making that motion. >> Okay. Yeah. >> Um >> I'm not used to that. >> Yes. Um and there's probably a form she's going to need to fill out if that's something we and maybe we need to
run by Nancy or whatever, but um just because there is there's a there's somewhat of a conflict there. and and maybe the committee again I what's what's your all's thoughts? Do you have any other thoughts on that? Are you guys okay with the chamber handling
that aspect of it? >> Uh I just don't know about the pricing. Are those the the numbers you throw out? Are they uh kind of standard? >> It's kind of standard. Yeah. 100 for a food truck, 50 for a food vendor, and
then 25 for it's I mean >> it varies. I mean, you can get a lot. I mean, Amanda looked at a vent down in just to do a tent down in Tampa was like a couple hundred dollars. So, it just depends on where you're at. But, I mean, around this area, those the small community markets that I know Cheryl
does around the area. That's kind of the the standard. >> That's true. We're we're we're just kind of starting out and trying to grow. So I don't want to keep anybody away that >> that >> and it's receptive. I mean we had 39 vendors for holidays on the bayou. >> Okay.
>> We had 39. So it's receptive. >> It's not a it's not a too high barrier. >> No not at all. >> Good. >> Um another thing that I can suggest like if this the committee doesn't want all the nature coast chamber of commerce to
deal with the vendors just they can deal with the vendors. There's always that arrangement too. >> And then food trucks would go with the city. Um so because they have to get inspected and everything. >> Mhm. >> So that can be >> Well, he's still going to have that. And like I said, there needs to be some kind
of service agreement for the inspection whether it's that $90 cover or whatever it is to have those inspections or maybe it's on top of that. Again, I think that's stuff that needs to be worked out >> because I know Veronica said for each for the food trucks when it's a city
event, it the fire um inspection is weight. That's why I think it would be better if the city has also food trucks. >> Yeah, that's definitely an option. We could parse it out or we could do >> Yeah. At least for the seafood festival,
I think if because it does we want to benefit the city as well to >> right >> get monies coming in um for sponsorship like for the events and stuff that we're having. >> Yeah. But again along with that there's there's work on the city side to be
done. So it's you know >> and >> is it worth is it worth it or not? I I don't know the answer to that. I guess maybe it's question for staff. >> Let me talk to staff one day. >> Yeah. Um but like I said that the the chamber can definitely handle the the
non-insurables or not non-insurables, the non-insured. So they they they provide their CI for those the tent vendors that don't have that or whatever. Obviously, food trucks, food vendors probably have that and so, you know, they could submit that to the
city and but again, it'd be a it'd be a partnered effort where the chamber would take some, others would come to the city, but somebody from the city would have to deal with that. And you have people that, you know, get make sure that they understand. I think we had somebody come in here that they didn't even know what waterfront park was, I
think, was the >> Yes. Um, we had that issue also with holidays on the bayou that um, some city staff really didn't even have any information on holidays on the bayou and it it made a vendor so hesitant that she didn't even leave the money here. So, it
was something that I had several vendors actually saying that staff didn't know what it was, what was going on. So, um, two of them gave us the money and then we paid it here and got the receipts. Um, but yeah, so staff can be known
maybe like they're just in a meeting or something brief like, "Hey, this is what's going on." Um, and then who would be, for example, if Veronica's not here like on Fridays, who would be assigned to that as a staff member so that we can say go to, you know, Chelsea or someone
that we would know who would be handling that, Veronica and someone else. >> Yeah. Let me let me give a staff. So then um for the flyers, for the vendor flyers, then we we're not doing any now. We should wait till January to
find out who's doing what. >> Well, I I think I mean, we want to get the word out that we're having this on this date. >> Okay. >> And um you know, you don't necessarily have to have the vendor information on there, >> right? Yeah. We could just do a flyer
that we're having it on this date, >> right? >> Start promoting it. Is that what we want? >> Yeah. I think we should move as quickly as possible on that just to get that out there. Hey, and it could be as easy as mark your calendars for this. More details to come, but just something out
there. Just a preliminary thing to start advertising. Hey, the 14th of March is seafood festival in Port Richie. Okay. >> Um details to come. Then we can start pushing stuff out as we as we get it. >> And that way when we ask for a sponsor or whatever, they can see, hey, I saw that, you know. Um I'd like to be a part
of that. Um, >> save the date. >> Yeah, the save the date type thing. Um, >> save the date. >> So, I think the next meeting we need to obviously cover the sponsorship packet. We need to cover how we're going to do the vendors. Um, and again,
really, it's up to staff and we can we can probably work something out with the chamber to, you know, to provide some back to the city since the city event that they're helping with or whatever. we are kind of coupling with their second Saturday event which they they're going to have every month here. And I
guess from from my perspective, you know, you can you can make a little bit of money on these events, but the the the purpose is to provide that uh provides something in a community that grows community and encourages
participation. It's not necessarily about making money. um you know, we're we're going to be expending some and so we want to we want to offset that. And so as we look at going forward when we have these um like prices for what we're going to charge for if we had a promoter
or whatever, what we uh police, fire, um utilities, whatever those things are going to end up being. Um from a vendor uh brokering perspective, maybe we have something in there where they we get so much per vendor that they bring in or something. So we're getting a share of that fee to help defay our costs. But
again, if we aren't, you know, if we don't tie enough staff time to deal with that, you know, maybe it's it's good for the chamber to do that and they can continue to grow the business community out there and the city can focus on city things. Yeah. You know, I can I can I can see it many ways. >> Um,
>> so it' be like city supported and city sp city sponsored. So like say for the car shows we have two annually city supported then the city will be there supporting but that vendor TJ or whoever would be the car show person putting it on they would have to go through the
city they would have to say okay I'm going to you know give this much to the city the the police barricades things like that there's fees to it >> um so that's different >> yeah s and I are working on a fee schedule right now taking ideas from Dun Eden Newport Richie and Zephr Hills but
we >> those are be our city reported. >> Yeah, we're trying to pull together a policy and a rough fee schedule. So, I'll I'll ensure we have that ready for the next meeting. >> Okay. Yeah. So, if we talk about those two things, um that's that's probably
enough on the seafood festival, I think, for now. And obviously, some of this stuff will play into future events as well. >> Um, anything else on the seafood festival? >> Just we're just sending a save the date announcement. announcement, get it out there, let them know it's coming.
>> Okay. >> Obviously, the chamber will be involved in that, too. So, if um you want to on that March event, how >> we do it, >> tailor that to coincide. Um and we'll work out the details how
that's going to work later. >> Um moving on from that would be the Fourth of July event, which we've already said is going to be on the on June 28th. which is this Sunday. >> Do those have vendors as well
>> or >> Yes. So, we would have vendors in the park. Um, and obviously that's a that's a quick quick one because people are showing up getting ready to watch fireworks. Not like it's all day thing. Okay.
>> Um, and obviously, let's see if I go out to June here. So the the second Saturday market that that the chamber is going to be doing be on the 13th and so that's you know two weeks later is the 28th. So >> right >> I think we >> I think the city that would be something
that uh I don't know if we want to have an all day and then fireworks at the end. Um I would say probably not. It's one it's hot >> thing. So, I think we focus on let the city actually do all that because it's
just and I think it's just you have a couple food trucks out there. >> Um, minimal vendor stuff. >> Focus on the fireworks. >> Yeah. >> Um, we we get a couple um >> Is there any vendor that sells like neon sticks like that?
>> Light up stuff for kids or whatever, but you know, you're not going to have crafters and all that. >> I don't think we should more food. Like hopefully the the community market that the chamber's going to be putting on, there's going to be two weeks before that there's the opportunity for that. So, let's just focus on the fireworks. Yes. >> Putting on a really good fireworks show, having
>> some um some food vendors out there. And we can start a little bit early to hopefully get some people getting there and maybe eating some some dinner before the fireworks. Um but I think we we lock those time frames in as we go forward, >> right? >> But that should be a fairly
straightforward event. We've done it every year for the past several years. So staff's accustomed to it. Um it should be minimal other than >> has preferred vendors list too, right? >> They do. >> They should. So they reach out to those
for boom on the bayou and the >> Okay. And we talk staff about that, get their feedback on how they want to do the food trucks for the food trucks, food vendors for the Fourth of July.
And maybe they maybe they'd rather keep that hands off and and the chamber could help with that as well. >> Yeah. >> Supply vendors. >> So, but I think that's something that would be easy enough that the city could do if we want to. >> Um and then and Christina, you don't
forget to raise your hand if you want to jump in there. Um >> or just say anything. >> Yeah. And so that that puts us at uh going on to the mayor's ball. Um >> Okay. uh July, August, so September. We've
already said we're going to kind of just I'll do some conversations with uh Tunnel Towers. Obviously talked to the attorney and and see what needs to be done for that. And hopefully by next meeting I can have um some more information on that so we can start to set that. Um and that's going to be
that's going to take a significant amount of work. Obviously, we get decorators and stuff and also we need sponsors and like I said, depending on the level of involvement that Tunnel Towers potentially can do for us. Um, and I know uh Crown
>> GMC and that they're big Tunnel Towers uh folks as well. >> Yeah, >> sorry. I have a few contracts with the local tunnel and towers to see if it's going to go directly to our local
um our local sponsors because they had their ribbon cutting today. >> Yeah. >> To open the community center and everything like that. So, and I know Jenny lives there and I know a few others and I know Chris
Cologne and several others that advertise specifically for tunnel towers and they actually host the the 5K race in Trinity and they have another one in Clear Water around that time as well. >> Yeah. >> Yeah. And like I said, Atlanta has some
contacts as well and so I think we start to reach out to those and kind of tell them, hey, we're trying to schedule this in September. What what works for you guys? I'll talk to the Towers folks and see what works for them. Then we'll we'll try to lock we'll try to lock that September date early in January um to
possibly February. Get that solidified then we can start you know rolling that ball does a lot of their events as well. >> Yeah. Yeah. I think we're get lots of help with that one for sure. So >> and then then finally obviously is the
next Christmas event would be in in December and again uh couple with the chamber if we look at uh so we have the ball September October November December the chamber second Saturday is the 12th
which is the second weekend in December. Um, do you guys know Christmas in a park when you would probably do this? Way too early. >> But but but I should write that down and make sure it's not >> so Well, so that and so on that event
and we don't have to get too much. I just kind plant some seeds here. Obviously, we would have a similar I I like the the light up city hall um concept and having that little thing that we did. Um although it wasn't hugely participating,
I'm hoping it will grow and then maybe we can even do more lights and stuff in the future. Um we don't necessarily have to have that at the same that because I guess what I'm saying is is if we wait till the 12th to have our Christmas market,
um you're almost halfway into the the month and Christmas right around the corner. You know, maybe we would light up city hall either that first weekend on a >> Yeah. >> on a Friday or Saturday night or maybe even the last weekend in let's see
November. >> What I would think >> Yeah. If anybody thinks about this, but like with Newport Richie, they would probably do a December 4th >> and then the 12th will be their boat
parade and their 19th would be um what is it? The the Christmas parade. They do the golf cart Christmas parade, boat parade, and they do they're doing their light up >> and their lineup. Yeah. So, I don't know if maybe that's what they would do. Um
>> well I think I think what we need to do obviously is be reaching out to those guys and try to figure out and so we don't we don't set day same time frame and >> actually we they probably would have the fourth and light up the fifth would be the boat parade and then the 12th would be the golf park
>> because that's what it would >> well Thanksgiving weekend is going to be the 26th 27th 28th 29th >> is it >> right and so the weekend after Thanksgiving is the fourth and the
fifth. So, >> I'm quite sure that would be the date they would probably do. >> What date? I'm sorry. The >> Well, the 26th is the Thursday. That'd be Thanksgiving. >> So, they would do the fourth, the fifth, and the >> I would think that they would probably do the same thing for I mean, they're not going to do a Thanksgiving weekend.
>> No, the weekend after, which would be the fourth and then the fifth, the boat parade, the fifth. And then the 12th will be the golf cart one. >> The 12th will be the golf cart one. Their golf >> their golf cart remember >> they have a golf cart parade. They had
one now um on the 13th. >> Well, they just had their their actual street parade. >> Yes, that's what I'm saying. The street parade. >> That wasn't golf carts. >> That's not the same one. >> They're having the golf cart. >> Oh, they have I think it's this weekend. Okay. the golf cart. >> Yeah, I think we had something else going on. >> Yeah, but the I'm sorry. The street
parade they had it on the 13th and the boat they had it on the 6th. >> I think the golf Yeah, you're right. I forgot what the golf cart was. I thought it was on the safe, but you're right. >> And I don't remember what time the parade started. It was Did it start in the middle? >> No, I think it's at night for the
lights. >> No, maybe you're right. Yeah, I know they started shutting streets down early, but >> um well, so that that would impact obviously our our market, >> but we can do it on Sunday
on the 13th. We can have holidays on the by you on on a Sunday, one day. >> Yeah. Yeah, we got we got 12 months to >> or on the six. >> Okay. So, why don't we why don't we look at um >> Yeah.
>> See what Newport Richie events are going to be >> what are you having your event? I >> I don't know if Main Street or who put those on if it was actually the city, but I'll find out. >> Find out. Yeah. >> And then we can kind of see and we'll try to find a a weekend. Obviously, the
chamber tently's got that Saturday because it's second Saturday. >> Yes. >> But that might be something that the chamber may want to consider as well what all goes on. >> Well, if it's during the day, it doesn't matter. I mean, >> it helps. >> It helps. Yeah. But if they're closing stuff down over there and traffic is
>> it makes it hard to go back and forth. People want to get there early for the parade. >> So >> yeah, something to think about. Okay. Anything else on 2026 events that we need to cover tonight? >> No.
>> Okay. I think we got plenty of stuff for the next agenda. You do a little leg work. >> Um Okay. If nothing else, any old business? Okay. If there's no old business, I look for a motion for a journ.
>> Motion to adjurnn. >> Second. All in favor say by saying I. I. I.