Richie committee meeting, April 29th, to the of the United States of America to the stands one nation for all clerk roll please. Chairman John Cooper here vice
chairwoman Caroline Gonzalez let the record show that vice chairwoman Gonzalez is absent from today's meeting. Member Salary here. Member Adam Thompson present. Member Julie Keenan here. Member Kimi here. Member Debbie Robinson
here. Member Janet Applefield here. Thank you. Okay, first up, we have no minutes, so we're going to move right on to comments from the general public. I do not have any signed up. Anyone like to speak? Yeah. Well, um before he speaks, um I think we
were going to talk to him about item three. Do we just want to move item three up? Oh, do you um Yeah, you're talking about item three. You have general comments. Do you just have general comments or you just to talk about the car show? No, no, just because we have an agenda item for you. Okay. Um but if you So, if you want
to wait, we'll just we can probably redo the agenda. Are you in a hurry to get out or Okay. No, back to you. Yeah, it's all right. Okay. Okay. Moving on uh to committee business. Um, we probably go through the first couple and just do it in order. So,
number one, uh, Centennial Events budget discussion. I'll pass it over to Mr. or member Thompson for his update. Can you put it up? Yep. Sure. Give me just a second here. I have I have the agenda pulled up, but
I don't know. I just sent the request. Oh, thank you. Oh, yeah. Okay. Take it away, sir. Um, so not much has changed since our last meeting. Um, we have uh we sold a total of 14 shirts and
four challenge coins so far. Um, I did uh all the checks for the winners of the fishing tournament has been made. Uh, only one has picked them up. Um, and then I also refunded the $300 to Mr. Nappy and uh returned the $100 to Lorie
Simpson. Other than that, uh nothing has really changed on here. So he So that's why he's on there three times. He paid three times. Yeah. So I showed his income because it was a process through the bank. So yes, it'll show once uh once he picks up the check, it'll show us a I'll take it out of our actual line
item. Okay. He paid online. He paid online. Yeah. So he hit the fees three times, too. Yeah. And I refunded him 3% times the Yeah. Yeah. So he got his money back. Okay. Um, were you able to get I just got to number to call for the other
two left the checks to get get contact with. So, we we've been in contact with our merchant service on this whole thing. We're having some issues with the with a couple of the uh online payment portals. I think we fixed them today, but um they're still trying to figure out how to get us the information on
there. So, it's not access accessible to us. You know, when we went there and looked at, you know, you put your address, name, it's not accessible to us. Oh, really? He thought it was when I talked to him. He's like, "I don't know why you can't see it." But he goes, "We'll fix it." But as talking to him today, it still hasn't been corrected. So, I couldn't go on there and find
anything uh you know, for anybody. So, there there has to be a way because all those fields are mandatory when they enter the information, right? But when we see, right? But what we see is all, you know, you just the just the name and then it does come up fish for fishing tournament or whatever the case may be.
Um, also there, um, uh, I'm trying to verify, I believe two people. This G Gregory Smith and I think one other person I'm trying to, uh, track down this other $15 payment for the car show. Are we just going to cut a check to, um, the to, uh, the guy taking over or we,
you know, for the car show entries or return the money back to the to people? Most we can cover that on item three. We talk about car show. We'll go through that. Uh, any other questions on the Yeah, just the golf scramble. Can you take off the prize money that
was budget? Yes, that's right. We cancelceled that event and the prize money from the car show would not be on there either. That's correct. Take those two at the bottom off. So, the 350 and then the uh Well, and oh, I'm sorry. And the one I have it is. So, we did there is a only
$200. We did spend $200 for the car. Yeah, that so the call scramble the only thing I don't know if it's in the one I sent to her or not, but it should only have $200 and that was what? Correct. And that is actually being used to cover but I see down the bottom. Yeah. Yeah, that's being used to cover the force
for that out. And then the what else was there? The car show. Take that out. Yep. Okay. So, I'll correct those. Any new signups for Nope. Just what's on here? We haven't had any uh uh any payments through our
portals for since last week. And you can't get the information off of there, right? Because there was a person that signed up, but we didn't know what they ate, what they're eating. And you know which one that was, David or Nick? Your mic's off.
Sorry. Um actually both of those of those. Yeah. All right. So, uh we'll we'll reach out to them tomorrow. They actually even call them. They'll give you the information on that. we can just, you know, so I'll call and uh see if we can't get information on these two. Okay. I think it's really critical
that we get um the information from the vendors because we need names and addresses to follow up with these people for future events or thank them for participating or anything like that. I agree with you. You know, one one thing
you have to understand is we're working with a very old system and you know, one of the things we're trying to do as a city is upgrade all that. the system is is uh you know it it builds a need for the moment but there's no there's no real it it hasn't grown with the times
you know so it you know when we pull it up and that's what I was trying to explain so when we when it comes over you can put in Miss Applefield and all your information but only thing I see when I go to process it is your name and make like the ones that we have for the fishing term it just said FT on there you know so that's it no other
information is available where did all that information go when the vendor has it the merchant that does the card processing has it. I mean, that worked out really well. I think you devised a really good system with them, but with us not being able to get the information. It's Well, we will be able
to I mean, so it's they're capturing it, so they have it. Yeah, we can we can we can pray at the I mean, I could we'd have to just call every day. Every time we got paid, we'd have to call and ask them. But I think at the end of this, like especially for the fishing tournament, we can get a list of everybody that that signed information
from those from that uh okay uh web ID. um especially if you want to do this in the future. And two, you know, some people on here, some of these uh people that signed up for the fishing tournament signed up for somebody else that you paid for it for somebody else, you know, one or two of them. Yeah. But for me, I only I only see the card
number. I mean, the card name that went on there. So, if you did it, but you're signed up for me, it wouldn't say Adam Thompson. It would say Miss Applefield, right? So, that's been our been a thing. So, that's why I only put this is only what I see. That's the only thing I put on here, you know? So, but we can get it. It's just we have to we can either
peacemail meal it or if you know if this works for us right now we can always at the end of it or right before it say let's get the whole list of stuff can so we can ask for that a bit when we're done. Yes. Okay. It's our Yeah, it's our information. I think we should be fine with it. Yep. Okay.
Um thank you. I'm just for Can you change that budgeted amount to either budget remaining or unbudgeted amount so it reflects what it actually is? Oh yeah. budget remaining.
Yeah. And then um I have to email you. I made a $180 purchase today. Okay. Um to pick up the time capsule and the four signs for the business expo. Okay. So, I'll you can write on your notes now, but I'll email
you the details later on. And weren't you saying something about need more banners or something? We haven't bought anything else, right? No, we I'm I have ordered the the signs
and the banners for the 17th and 18th. Okay. And that's all coming out of miscellaneous advertisement. Do we need the banner for the expo? I have se I got four signs that we got. Yeah. And I still haven't still haven't seen the invoice for the rulers for the fishing
tournament. Oh, yeah. Let's do you have that? I pay with them the credit card, but you pay with the credit card. I'll send you I'll send you a copy of that. I it's in my folder. So, [Music] this might be um this might be an issue
for for a little later, but are we budgeting the same amount for um the car show as um we originally had? No, it should come out. There's no there's no car budget because that's up there. Yeah, he's they
they mentioned that earlier with with golf scramble both of them. Okay. Any other budget questions? Okay. All right. Moving on to number two, finalization of time
capsule plaque. I'll pass it over to Carrie. Um just to let everyone know um on these two pictures know the white the white border surrounding will not be in the finalized picture. Um this was just
me. You build these these are what you would call a pre-proof that you submit. Um you submit a pre-proof and then the professionals go ahead and create a final proof before authorization. So, the white border just came as I dragged the logo over, but will not be in the
final. So, these two plaques, um, one is a stainless steel plate on a granite plaque, um, which I I saw and I noticed and I says, "Let me include this for us to decide on." Um, just because it's, you know, it's stainless steel, it's
also lifetime lasting. It'll be laser engraved on top of that. That will last, you know, pretty much very, you know, very long time. Um, and then the other one is basically going to be a black just a black granite plaque
um with the with the words just engraved into the granite. So, I wanted to just get everyone's feel on this so I could order it and get it here. Um, the the red borders that's just a that's just Yeah, that's just part of that.
That's not going to be there. That was that was that was their area to say drop in. So, in other words, I can't go outside that was just their border, but it won't be in the final. The um what I would suggest as opposed to having all the the
words on top and the logo on the on the bottom is um possibly put city of Port Richie time capsule up top, then the logo, and then below the logo, the date. And it's as well. And I'm assuming this the the logo is gonna be in black
and white, not color. Right. Right. That's Yeah, just it's because it's gonna be either laser engraved or engraved in grant. And then I would I would also suggest that we try to match the font with the font that was used in the actual Oh, okay. And I would suggest taking the th off
for the 18th and just make it May 18 and put a space between the 2025 too. Yeah. All right. So, let me Yeah, that one had no thing. Glad you caught that. Has didn't have a space on it. Another brand deep below logo.
Do we need city of Port Richie twice or if you put the time if you put the logo at the top it would say city of Port Richie and then just under it put time caps on May 18th. I don't know. I'll just I think the logo stands out because they're both going to be engraved in black and white. It's not
like it's in colorful or anything. It's not like separate, but that was just the idea. So, you'd be move the the logo to the top and just put and then put 18th underneath of it.
Good. And then you would have that um writing font and everything. Uh it has considering it's black and white. I don't know. Yeah. The one that's in the ground now has has everything I written here. City of Perici, time capsule, and then the the
date. Um, no logo. So, it just has those three things. But, I wanted to throw the Centennial logo in there because it being a centennial. I would um because the the logo is the logo going to be engraved or is it going to
be like Go back down. Well, there which one did we want to go with? Uh, the stainless A granite. I like a granite. Granite. Yeah, granite. Yeah, it's cheaper, right? It's a little It's a little cheaper than that. I think it would look better for the granite. Yeah.
All right. Um I believe it's going because of the the fine detail of it, it's probably going to be I don't think they're going to etch it in there. I think it's going to be like a Yeah. Which do you think is more durable out of the two? I would find that out is
whether that's going to be etched or not. If it's etched and the only resp. But if it's just kind of a stamp or something like that. Yeah. I mean, you're going to see this. I mean, it's going to be visible on the ground. I don't know that I mean the logo is
small. So, yeah, it's redundant, but I mean I think Well, then it would make that you would be able to make that a little bit bigger because then you're getting rid of one of the lines and then the logo could be a little bit bigger. Mhm. So you're saying just put time capsule up top, May 18th on the bottom, and then just No, just the city of Port
Richie logo, the logo at the top, just the logo. Then have time capsule May 18th. Oh, without that one extra line, that third line of wording, you would have the logo could be a little bit bigger. Oh, he's going to put the third line um
underneath. So it's going to be it would be just two lines of wording at that point. Unless you do, unless you split it, say time capsule, put the logo and put the date underneath. I like the city of Port Richie on top.
Well, it would be it would just be part of the logo. And I I and I agree with you saying too. I guess I I'm thinking more like this as a the headstone. You know, you have Yeah, the logo is really the picture like it's not necessarily I mean it has city rich in it, but it's
it's part of the the logo itself. I think it probably would look better if it had the other stuff reiterated Richie on there like I said in a different font obviously but you know I don't I mean you could take it off it is somewhat redundant but I I
have a feeling that the logo and the the writing are going to be distinctly different engraving. Well that's what I was saying if it's engraved. Yeah. Like if that logo is engraved, do it with just city portrait just the one time within the right. I I don't I think it's going to be
different. It's not engraved. Yes, I agree. Leave leave it both ways. Yeah, that was the difference. I mean, it does. If you look at their flag example, it look like it's all it's it's not engraved. It's all printed. S can can
you get the logo? That's all engraved. They didn't offer to do a granite plaque with a color. Just asking. [Music] It's like a laser etching thing. So, so it sounds like we're in agreement
to put the date on the bottom. The only other question is, and we're all in agreement on the grant plaque. So only other question is do we do we write city of Port Richie or not? Yeah. Yes. And then put the picture in the middle and the date underneath it.
Yeah. Keep it consistent with what it was before. It was just depending on whether it was etched or not. That was my only I mean because then it just be etched twice. Well, let me just So you want to make a motion to leave the city property off
depending on whether it's etched. If it's not etched and the weather's stamped on, I don't know how it comes. I haven't been talking to him. Just keep it on there. I mean, if it's on, it's fine. Either way, either way, that that's fine. I'm sorry. Is it going
to do you know what it's saying in the description? That's what he's trying to ask. I don't think he doesn't know yet. And the granite, I don't think they're going to because it shows on the thing. I think they're going to put the logo on there as a sticker. Not a sticker, but
like a screen, like a laser screen, an edged piece of metal. Yeah. Or something like that. I'll double check with them, but it's not going to be carved into the granite. Everything else, all the wording will be, but not not the logo. What's the turnaround
time? Did they say um 10 to 15 days? So So we probably need to Yeah. Order it. Yeah. I just want That's why I wanted to get it out there and order. Well, unless there's an objection, why don't we go ahead and just leave it to the approach time capsule the logo cuz we don't have really time to Yeah, that's fine. Put the date on the bottom and date on the
bottom. Change the font. Change the font to matches. I was just going to ask you, do we have a choice of font? Yeah. Do do you remember what that was? I'll look it up. Okay. I have to look it up. Okay. Cuz we really should get that ordered if it takes Yeah. like two weeks to get here. So, any objections to to that? No.
See you time capsule logo date on bottom with the different with the font match. We should be good to go. Okay. Okay. Got it. It will look much nicer than the one we have. Yes. That was actually the second one because somebody ran over the first
one and broke it. That's right. Oh, really? That's right. The old building official. Yes, he did. Ran over there. He ran into the tree, too. Yeah. Took out a palm tree and everything out front. He had a He had a medical episode. Oh,
gotcha. Yeah. Was there doing some work there? That he ran over the whole flower bed over there. Okay. Next up, item number three, car show food truck event updates. Uh, if you want to come forward, I'll just turn it over to you. All right. Great.
Yeah. I asked I asked TJ to come so we can get a update about everything that's going on. So yes, go right ahead. TJ Lombardo, 88 Bane Avenue, Spring Hill, Florida. And um mic on. Okay. Hello. Okay. And uh
just let you know everything's moving along. We got uh four uh food trucks serving all different types of entre. We got a barbecue, we'll have a pizza, we'll have a hot dog and sausage. We'll have a Mexican truck. We'll have a coffee truck. We'll have an ice slushie truck. a smoothie truck,
refreshments. Um, I got a bunch of free giveaways that we're going to give out. A lot of the um car supplies type of um accessories, uh, cleaning details. We got AutoZone, O'Reilly's. Then we're going to have some food places giving out some
free giveaways, maybe gift cards like Kurabas, um, Charlie's Philly cheese steak, Taco Bell's giving out free taco gift certificates. Um, cars are no problem. We have no problem with that. Do you have count? A great response. Okay. Yeah. So, within
30 days, we should have anywhere from 200 to 300. Okay. Yeah. We have now uh we have 300 that are interested. What do you need? Uh, well, they they sign in on an event page that I have and you can click going or interested. Yes. So, a
lot of them click interested because that's the first thing they see. So, we have about 300 on Facebook. We're probably about a thousand total and out of the thousand total, probably about 300 or so will be there. Okay. Yeah, I've been going. It's different
the way PE car show family is and stuff, you know. I've been going to all the car shows for the past month, handing out flyers, most of them saying we're already going. Um, a lot of clubs are coming and they bring like 10 or 20 cars each. Um, uh, I tal met with Larry
today. We discussed the layout for the music. Okay. Yep. So, um, we can do that on that grass area if that works for power. Yes. That we spoke about the one we talked about before in the center there. Yep. The thing.
Yep. So, he has he had a uh he purchased a what is it? You know, a generator just in case, but then I said, "No, we spoke about um possibly having power for him, which then he doesn't have to worry about putting the generator on." Yeah. I I have to speak to the owner of that
right behind there, but it shouldn't be a problem because we know who that is. So, yeah. And they have outlets all along the back. Yeah, we were looking at all those and everything. It's pretty easy and pretty accessible. That before the show. Okay, perfect. So, can you turn your microphone on? Oh, he was coughing. Sorry, I was coughing. Um, so
what I what I just said is that I'll go ahead and, you know, I'll confirm with the building that's right next to him so we can go ahead and make sure he's got power. Have you heard from because I I sent um an extended site plan for Walmart. Have you heard from them? No. Talk to that. I just saw what that what
you said. Okay. Because I I've been trying to get in contact with them to make sure they were okay with the extended site. Look at that other little rectangle. I think they will have a problem because it's still an area that they don't use as often. So, but um I'll reach out to them again and get
confirmation. That extended footprint. How many cars can you fit within that? 350. So what? So we should have just 350 14 rows of 12 and 12 rows of 12. Okay. Unless we still have the outer. I just I
didn't know if we should cuz Vesh is right there. Maybe ask them if if we need to have some overflow or whatever. So we have those um where the plugin would be that that other one. There's those single rows there, but I'm trying to maybe stay away from there because of
unless we were blocking that uh throughway. That's where the cars go if they want to go to the end of Ridge Road because if not and they're going between Walmart and Vesh, they have to make the right and make the U-turn. So, I didn't know if we discussed if we would be able
to discuss to see if we would barrier both sides and then make one big square or we because I if we weren't going to do that, I wouldn't want cars to be on that side. Well, there's a through, you know, uh, we we have directional signs. I'll
have to find out through public works because what we can do is that as they are heading towards Ridge Road Yeah. and have them turn earlier before like, you know, before the car show itself. So then they can turn and go around that way. So we can block it, make a complete
square. But right now, everyone takes that road. Yes. to go out and miss. They're coming from like the ham place or what or GameStop or whatever and they're coming that way then they I think we have directional signs that we can use that you know as people are going down that way they'll just go
they'll turn early and go around. So we'll see what we can do. Yeah, because um Yeah, because that's the park the parking lot really doesn't have too many, you know, intersections. Yeah. Well, I guess the parking for the patrons that are going to visit the car. Yeah, they'll be in the Walmart shopping
center. They're going to park everywhere. So, yeah. You know, the other parking lots of the other businesses. And then there's that other parking lot next to where the where the cars drive. There's so our parking lot. Then you have I call it the throughway because that's where everybody goes. Then there's another
parking lot right there. We'll probably get a lot of spectators parking there because nobody from Walmart uses that far, right? That's a long long walk. I want to tell you that your signs are really nice. Oh, thank you. I appreciate I'm getting a lot of responses. I like the signs. It would be really nice.
Yeah, I appreciate it. So, I I know that um obviously with the car show parking there as well as the patrons parking Walmart and then you got the people that are just going to Walmart, right? Yeah. Um that parking lot could get filled. Um
they have they have a parking lot in the back where their um service area is. Okay. There's quite a few spaces back there. I wonder if directing like somebody's bringing a car like a food truck they're Yeah. I can have um kind
of park back there and walk over something approved then. Um so what I do is this upcoming week that's when I start posting a lot of the map stuff so everybody can see everything where you're coming from which direction you're coming from. And then I can also post do a a screenshot of Google Earth
that I can have a spot in the back if you're a vendor or whatever. You got to unload and then you go park and then you have to walk back. Okay. Be you probably used to do it anyway, but be cognizant of Walmart. They're gracious enough to let you use. Sometimes people will bring a trailer with their car because they don't drive
their car from Ocala. So they'll trailer it and then just offload it just for the show. Okay. Yeah. Yeah, cuz they've got stuff in the back that's never even used, right? Probably put some of that stuff just kind of keep it out of the way. And I guess it probably wouldn't hurt to reach out to Vesh to see if they'd be
okay to use the parking lot during that time as well. Now, those other stores anyway. Yeah. So, we can mention it to try to get some additional parking up there at Ves. And those those other stores that I don't know if there's anybody there where the honey baked ham and stuff is. No. Um, next to Vesh.
Where the Lighthouse Pizza used to Oh, well. So, Lighthouse feed is closed. Uh, it's going to be on a Well, because it was some some CBD place that used to And I think they're open on Saturday on a corner. Other than that, though, they're everyone else used to be,
right? Okay. Okay. Like a I think the only thing open there is that Okay. Okay. Right. Now, so there might be some Yeah, there's like 20 spots in there and stuff. Um, I did have some questions if I'm able to get them answered were for the food trucks that
have been calling or sending their information in. Um, so usually they have like a COI on the back on the bottom of their insurance and stuff. So, one of them put the city of Port Richie because they thought because they didn't know what to put because it's on Walmart
shopping center, but it's a city event. So, then they they called in and then they said they shouldn't have had that. He spoke to a Veronica or something. So that was John. So I just That's one of my questions. Yeah. So I'm I'm trying to find out do they have to have anything because it's
private property, it's public property, it's not city's running the event. There's like four different things going on. We've been discussing this all day. So this is a they just want to know how to fill it out so they don't have to get it back and fill it out again and again. Those are my questions as well. So, we
have them filling. Oh, sorry. The microphone. Sorry. Sorry. Okay. So, those were my questions as well. Um, and I flagged a couple things within the application. So, the application that they're filling out is a city of Port Richie Park vendor agreement. Right.
Because it's on city property, this really they shouldn't be filling this out because it's not on city. Correct. Everything here is is geared towards like if you would do it at a park city park, right? Or at a city uh owned piece
of property, right? So the application that they're filling out, everything is city. Yeah. So that's number one. Number two, um the insurance is another thing that I flagged. It's it that doesn't unless Walmart or unless the I I don't
know all the ins and outs of this, right? I'm just working with vendors, but I don't know what type of agreement you have with Walmart or who has with Walmart unless Walmart wants an to do with me. I'm stepping in. So that that's
I guess. So those are some of my questions. Unless there's an agreement between the city and Walmart or the I thought it was him the v I I I don't know who's in charge. We have email authorization from Walmart. I've talked to, you know, talked to their main office. They said it was okay to do. ask
for any kind of insurance. They didn't ask for any insurance or they didn't ask for any formal agreement. They just said it's okay to use the parking lot for the car show and that's as far as we took it. Okay. So, if I need if we need to do something then I need to get with them. I mean I that's just a suggestion that I
would give just to so that the city's not liable for anything should anything happen in that parking lot. That's just my opinion, but I mean you all make that decision, but I'm just collecting these so I need to know. um what I'm collecting and but if Walmart doesn't
want it then we don't need to require that mind putting the Walmart as the COI but they just want to know what's the proper way to I would say it's Walmart's property so I would ask Walmart Walmart and city of
Port Richie yeah so that this way it it so somebody gets hurt they're going to sue everybody that's what yeah so that that was one of my questions as far as that Um, fire department does not inspect on private property the food trucks. Oh. By state. Okay. So, that's
Well, I tell everybody they have to bring their insurance and their health certificate. Well, and that's always good, but because I'm getting those with the vendors as well, but if it's but I got a little confused because I have two events going on there and then I'm dealing with the centennial stuff at the at the waterfront park. So, I got a
little confused with what and I'm asking people for things that I don't need to. So, I'm trying to organize this and understand, but um so the fire department will inspect food trucks at the city park and we'll charge a fee for
those inspections and go that route, but for the car show at Walmart, um it's private property. So, they they're so that's not needed, but they do still need to follow bring fire extinguishers, things like that. But that that's not
equipped with that. I make sure that um fees. So I have someone who wanted to apply today. Yeah. Uh heroes. Yes. Okay. So he wants to bring his food truck. Okay. For that event for the car
show, but gave made a check for $100 to the city of Port Richie. Am I collect Are we Yes. We we are charging a $100 fee. for food. So I have two fees. Uh how I do is
uh depending on what they're selling and how big their how how their items are. So entre and we discussed this before. Entre we charge $100 for food trucks. And then any type of side item or desserts we usually charge $50 which would be donated to you guys too. So
like if someone's selling ice cream cone at $4, we don't want to charge them a hundred. You explain that. Yeah. So that's all I was trying to I don't think she was here. She wasn't here last time. Know what charging. So those are two 150, right? Yeah. So the food trucks. So okay. So then I need to get a
list of their menu to see what it is that they're selling. Is that how I'm charging? Who makes a determin? Are you I make that determination. So when they would call her or whatever. So anyway, we have four entre. That's it. So four be 100 bucks. The
other hot dogs and Mexican. That's it. Okay. So is it okay? So just so I understand. So I don't need to be collecting this vendor agreement. I know that's what I was told to fill out. So I do. Okay. And we discussed this last week about that the car show would be
sending you the information. But because it was on private property, it was it was important to at least have what they were going to have there just in case fire department anyone else had to get involved. Okay. But if we don't need to charge them the fees and that's fine and we have to discuss fees for the other
events as well. So, are you going to be telling me what their fees are? So, I wanted to make it as easy as possible. If everything could go through me, then there's no two, you know. So, that's fine. So, then as I get these cell phone, so then I I have your email. So, then as I get these
applications, you're going to filter them to me and then you have some applications that I don't have. Yeah. So, I just have my family, my car show family applications that I just deal with them like if they're bringing Hot Wheels, you know, just my my stuff that has to deal with me has nothing to do with you. So you don't have to worry. They're not selling no food or anything
like that. The only thing we're the only thing the city's doing is collecting the fees for the victor for the food trucks. And so he's going to tell me what he'll tell you to collect. It sounds like four of them are 100 bucks. The rest of them are 50. Yeah, there'll be four at 100 and four at 50. Okay.
Okay. Yeah, I could. That's why if we can it's real simple. I won't make confused or anything like that. So for the I am telling them that to to bring the checks here. So I mean if you don't want me to do that I can collect the
checks the day of the event and eliminate you know certain things but no you can bring sometimes my head is spinning because I'm dealing with a thousand people and stuff. Yeah, you can bring them here and we can take care of it. Yeah, you and I will communicate. Okay, perfect. Yeah, best. I want it to
be as easy as possible. I have his email. Yeah, I my cell phone would be great. You could always text. Okay. Yeah, it's all good and stuff. That was really all I I Yeah, that was really I was getting a lot of Well, I'm getting qu I Yeah, I was Okay. Okay,
we'll get it straightened out. I have meeting on at 4:00. Okay. Okay. And um one more question. Of course. Is there a fee for the car show and a separate fee for the food truck rally? So, the food
trucks basically. So, cars enter and that goes to him. Yeah. I'm running the show. So, this is you. Yes. So, I don't have to worry. You don't have to worry about any of that. Going to worry about the food trucks and stuff. All right. And then um we started to develop the uh
new awards for the city of Port Richie, which is with your logo and stuff. Nice. And then I'll also be having taller trophies that will do individual events like so I don't know if everybody's going to be there. The actual trophy. Yeah. So, I don't know like if you want to send it to me, I can put up on a screen real quick. Can I email it real
quick? Oh, we just passed around. Um, do I need to do anything except this or this? How How big is this? It's a 8 by 8 in by 8 in. We had one the last time he was here. Yeah, if this one looks good. Oh,
it has. Oh, yeah. Very nice. I'll come back to you. That's okay. You said you said it was about eight by eight. That's what they're going to do. Is there a way for us to get like a separate one like while you're ordering those? I'll pay. We'll pay We'll pay for it. Yeah, I would have to do that, I guess. Put it in the um
cabinet. Yeah, either in the cabinet. How many do you want? Or in our time capsule? Oh, how many? Just one. Just one more. Oh, yeah. No, I did. I got 105. I always get a couple. Well, yeah. We'll just put them along the walls. That's fine. Whatever's out. And then I'm going to do some So, what I wanted to talk to you about too,
depending on who's going to be at the event, is like maybe we can do um a city choice, which means if there's a couple people that are going to be at the event, I'll be like, "Go pick your favorite car." And then we'll give them an award, too. And plus, we'll be doing club awards. The ones that bring the
most cars, I'm going to have a first and a second three-foot trophy. That'll be the for the people that bring the most cars for their club. And then we usually do um very important call. Oh, that's my wife. I'm sorry. So, in Vegas, I'll tell you thing
real quick. I got this commercial. This guy's dancing and it's like, "Oh, this girl's dancing with the guy." He's like, "Oh, I think your wife's calling." He's like, "Oh, no, that's my friend We stays in Vegas. A laugh out of that."
Um, yeah. So, yeah, no problem. We can have something here and everything. Okay. Is there a way like to get like a fire truck or something like for kids or to to to talk to anybody or I just saw the fire truck out there. I'm like, "Oh my god, that's all people at the car show."
Matt, what do you think? That uh we can ask. Yeah, if they're not using it. Yeah, Thomas is the one to talk to. You just never know. You just I always ask things about a police car or our or our city boat.
Huh? our city vote and police car anything. I think the fire truck would be good. Yeah. Um who can check on that? So basically um the other thing was like the barriers
and stuff like that where they'll be all ready in the morning time or stuff. Yeah. Yeah. I talked to public works uh Friday about that. Um we have x amount of barricades. Um, I probably want to get with you, you know, for a final count, see what we're going to need, you
know, take a walk. Yeah. This week. Yeah. If we can go out there, we can just measure lineal footage all the way around. We've got x amount of like longer A-frames and then we've got several several more shorter A-frames and use caution tape. I have caution tape, too, if we need that. Y, but um we
could take a walk or final, you know, do a final like barricade walk and see, right? worst case scenario, we could probably uh reach out to Coastal Rental or something like that and get get our hands on. They're going to be on site. So, y um are you guys going to set that
up the night before? I guess I guess we ask that because there may be somebody pulling with their camper or something for the night or whatever. Maybe maybe some cars in our area that we need to get out of there. Okay. Well, they he usually gets people like 8. I
can make sure that I have a crew come and as long as we're allowed to grab the barriers and move them around, I can have them do it the night before and then we'll be there at 7 in the morning. Yeah. Um I'll call I'll talk to I'll talk to director and see what he if he
wants to do. Um if there's a way if we can have a I I think we might have an enclosed trailer we can use. So then that way I just don't want them walking overnight. Yeah. Yeah. Exactly. Um but one way or the other, you'll have them there either first, you know, very first morning. Yeah. Saturday morning or
Friday night. So the way I usually have it is I usually have um the vendors, the food trucks and come 2 hours before the event, so they're ready. So they're going to be there at 8:00. Um the event starts at 10:00, but I have the gates are open at 9:00 for all the people that like to be the first ones. I like the
best spot. on it. Do we Does somebody need to ask Culver's if we can use their back parking lot for overflow parking? Yeah, we can ask Culver's as well. Yeah, because they have that whole back parking lot by the retention pond that that they nobody parks back there. So, I
think I think tomorrow while while some of us are at Ves if we get a chance to to walk with some car show flyers just to like McDonald's and Culver's and some of the other adjacent businesses and just let them know. I did all that too. You did that already? Okay. Okay. So, it
doesn't hurt to just let me know. Yep. You said ask them and confirm. Did you? Yeah. I dropped flyers off at Culver's. You want to touch base with them or you want us to? As far as No, I I I could do everything. It don't matter. I talked to Culver's. I talked to McDonald's. I talked to Wawa. Um, talked to GameStop.
I talked to the eyeglass company, AT&T, the mattress company, the ham. I just didn't talk to Walmart, you know. Okay. And uh that gift card from Kurabas. So um Kurabas sponsors my events. So they usually give me a bunch
of uh gift baskets which might have a gift card. Maybe you know other things appetizers maybe. I like to get Yeah. Oh yeah. the mayor as well. Oh yeah. Yeah. Of course.
I think the sign locks and stuff. Yeah. That's just Yeah. Yeah. For mine I, you know, because we we discussed before doing stuff, but uh we just do uh free giveaways. Anything else? No, I got a bunch of um
like I said, auto detail supplies from AutoZone, Advanced Auto, and O'Reilly's. Little buckets with different supplies in it. And like I mentioned before, we'll just wind up, you know, picking out of a hat on roach. I got them all. You got them both on red. Yep.
Um they'll just pick a a car out of the hat and they say number 313 with the 87 Trans Am come on up. You know this is sponsored by you know Autozone on Ridge Road and Nice. Yeah. Anything else on car show? Not car show but Mayor's Ball. Yeah, we got that come
down. Do you have Were you able to lock in the two cars? Oh, so yeah. So, uh, 1920. You're not going to really know what year it is because they don't really tell you what years they are, but they they'll be between the 1924 and 1930 because they're all kind of the
same. They're all the rat rods, hot rods, street rods. So, I discussed that with old school hot rods and um, you know, minimum two, I said. Right. Okay. Yeah. Yeah. I just need to know what they're going to have for dinner. That's all. All right. I'll let you know. Yeah. Thank you.
There'll be like a uh they call them rat rods which basically has got like an engine in the front sticking up and it's just like a piece of metal around the cage and um you know people wind up just making those cars. They build them themselves. So what are you going to
have like a stage like you give the prizes? Are you gonna have a stage? So no we'll do all the um stuff that we're talking from the DJ. Oh from the DJ. Okay. Yep. And he's going to have his own like he's got a pullup trailer that
he sets up. Okay. Um that's it really. Uh the weather's looking nice. 88 degrees. Yeah, that's it. And then um to keep those food trucks going, I'm going to post um a car meet afterwards to keep some cars
there. Okay. Um we're going to do a 6 to9. So those are usually my Saturday nights. We usually go like this Saturday we had a hundred cars at kicking wings. Um we usually go from like place to place to like help the help the community businesses out. Um so the one
we were going to have was going to be at Staples, but we now have transferred it to Walmart. Okay, cool. So this way we can get those trucks to stay there. Yeah. Cool. Yeah. Any other questions? Yeah. when you put on a spot, you just
want to make sure you got everything covered. Is that your final answer? Right. That was a good update. Thank you. All right. I'm in constant contact with him. I'm fine. And we still had some other stuff to work out, but Yeah. And if there was anybody like we discussed before that had Oh, everyone
that showed up at Ocean Honda last week, that was crazy. Yeah. No, what during that day or whatever they had like they had a couple cars show up and uh they but they kept the food truck there and let food truck stayed there. So they made truck was there the guy they said he made money
and just hung out. Yeah, he everyone just hang out for a little bit and stuff but uh we let them know um John the guy who runs Ocean Honda handed out the fly well because I had sent them the new date so he made copies and handed them out to everybody. But any of those other people that maybe didn't show up there
or or that pre-register or whatever, if they pull up, it's not a problem. We just let them in. Yeah. The Newport Richie car show and they hand out all the wrong flyers. Yeah. The two We've got two or three. Two.
Two. So, how you want to deal with these? You just tell them to come to the show. That's it. Not worried about it. if we could find out if they gave you their phone number or anything like that or email or the names right before I can give you the names. Yeah. So when they come up you'll already have them. That's
we we we took down that ability to pay but these we had three that get get paid before that. We just let them in before just two. I thought we had one. There's one but still verifying for we have $15. I don't have any information on it. I'm trying to track it down. So I have two
$15 payments. One I just don't have any names to. Okay. Not 100% that it's for the car show. We just don't. So it's a total of two of two. So the one you knew about. Yeah. And if somebody comes up and said, "Hey, look, I paid the city." Come on in. I'm not going to hassle
somebody. Okay. Very good. Anything else? Um I wasn't here the first time you were here. Can you just tell quickly what your categories are for the show? So we have um uh 20-y year interval categories
about 15 categories total. Okay. Um it'll range from like 1900s to 1930, 1931 to 1950, 1951 to 1970, you know, like that scenario. And there'll be multiple winners in every category and a best of show for that category. Plus,
we'll do a people's choice, city choice, and event choice. We'll have mo best uh overall stock. Nice. up to 1999. Best stock over 1999. Best modified up to 999. Best modified over 1999. So I like
to spread it around instead of having 300 cars and handing out three trophies. Sure appreciate that. Yeah. Yeah. So trucks. So yes, trucks, uh, Jeeps, motorcycles, canams. Okay. Classics, muscle cars, hot rods, sports cars,
luxury cars, under construction cars, you know. Okay. Thank you. Yeah, Gulf Side. Yeah, that's what I have. I got a brand new 25 Z06, but um yeah, so they came to an event I just had. I had a a car show in
Hernando Fairgrounds at the carnival and a lot of the Corvette people were there. And then they also came to a free car meet that I just did at uh Kicking Wings and at Steak and Shake. So really nice, really nice family and stuff. Golf side.
I live up in Hernando and I know that Chick-fil-A used to always do one. Yeah, they don't do it anymore. Yeah. 50 and stuff. Yeah. Yeah. That was Yeah. Yeah. Used to be a big one. Yeah. I used to do them at Target in Spring Hill. We used to have a thousand cars every Friday.
Yeah. And then I was doing it at the uh old Sears and then they turned it into BJ's. So they let us know. Did we buy the drone for the building department or fire? Still haven't got yet. So we don't have one. City be nice if we had some drone footage of
the We have drones. So you're going to do that? Oh, everybody. Yeah. Okay, cool. We take care of all that stuff. We'll have a professional photographer there uh taking pictures of everything and then we'll have drones in the air doing drone shots. Okay. Yes, absolutely. We try to do this on an
ongoing basis or whatever. Maybe Yeah. It's not my job. I just like bringing people together and I like looking at cars, right? You know, and I like the, you know, that 18-year-old with the Toyota Celica would never talk to the 80year-old with a 57 Bair, right? That's the whole thing. And now they're
talking, you know, I always get that old. Hey TJ. But cool. Very good. Yeah. Any other questions? TJ? Anyway, thanks for coming. Appreciate it. Great. Thank you very much. Yep. Thank you. Okay. Next up, item number four,
finalization of the business expo. Uh Carolyn's not here. Um I'll go. I got a couple days. Thanks, King. Yeah. So, I am here. Oh. Jeez, we've been there for a while. Oh,
up now. Okay. I was under the assumption. Yeah, we we thought you were We're not going to be here. Well, I'm glad you made it virtually. Hi. Uh so you we'll just turn it over to you then if you want to take take it from here. This This is the business expo. Business
expo. The setup begins at 2:00 p.m. tomorrow. Um, and then it'll be from uh it the setup stops at 3:15 and then we'll go from 3:30 to 7:30 and then they can pick up their their things from 7:30 to 8:30.
Um, the last time I knew we had 13 vendors. Has that changed? Including the the city that's going to put a table uh development I think it's development services. Yes. So develop service going have a table there. And
we'll also have a table as well for the flyers and stuff. Right. Right. We're gonna have a table for us. Development services and public works will have the storm water table. Okay. Cool. Very good. Okay. So, quarantine. Okay. And then um I did have a question. Vash is
asking me. So, Vash is going to provide a complimentary buffet so the vendors can sample their food. Yeah. Nice. Um, also they wanted to know if they can have the bar open. They are licensed. It would be them selling and it would be
for them. Is that something that I can tell him? Yay or nay? Uh, Matt, you're you're the biggest drinker here. So, I would probably say no to that. Yeah, as well. Just liability perspective. So,
I'll let them know because she just wanted to know and I told her I said I have to speak with them at the meeting. Okay. So, no to the bar. They have non-alcoholic drinks. Alcoholic. No, I didn't hear it. What?
Just non-alcoholic beverages. If your mic is not on, she's not. Okay. Non-alcoholic beverages. Yeah, that's correct. Okay. So, I will tell them that just non-alcoholic beverages. So, you want to sample the Shirley Temple, we can. Okay.
Um, and what else? So, we have signs. Yes. Yes. Yes. I got four signs. I got four signs that'll go up tonight. So, I'll put a couple near fashion and then two
on um near Wawas. So, thank you. Thank you. Just going back. So, obviously we're going to have the cash bar at the mayor's ball. Is is there that different than
this expo or I guess this limiting the opportunities? Okay. Plus, it's during the day. I guess too during it's during business hours. Yeah. Okay, never mind. I was trying I thought I might fight for you there for a minute, Carol, but
uh No go. Okay. Anything else on expo? Yes. Go ahead, Carolyn. I have those flyers that you wanted. Where are those for for the expo for tomorrow? Yes, I can put them in the bag. Also,
the expo I have 150 bags. I don't expect realistically to get all of them out. So, I wanted to see for the Centennial Festival. So, I'm also going to be asking some Oh, um I had asked Ashley. Did the the I forgot the name of the
company. Did someone drop off magnets? Ashley? Yes. Yes, they are here. Okay. So, um I could go to tomorrow and pick them up also before the expo. Um but I'm probably
going to stuff the bags with that either there at the expo or um for the Centennial Festival. So, I do want those flyers if you can leave them with Ashley and I'll pick them up tomorrow. Um I'll be there tomorrow if it's okay.
Can Yeah, that's great. Thank you. I'll be tomorrow. So, I have a question. This is Veronica with the building department. I have a bunch of flyers and I know you had wanted to get some information to Ashley, but there's a lot of information that I have to hand out.
You don't need all of that, do you? No. Just anything that you would think that you would want to have inside little bags so people can take home. Okay. We created all information. Yeah. Okay. Because I have folders made with all the information in it, but I also
have some loose paper as well, like in displays. You could do them on your table then. That's my thought. Yeah. Yeah. The the loose papers would be good. The folders, I think that's more of you handing it out. That would be nicer. I don't know. It depends what
information you're trying to get. So, I don't Maybe your business card with your cell phone. Yeah, it's all FEMA. It's all FEMA information. It's it's national flood insurance policy stuff, CRS stuff, uh diff different things like that. Our
business cards, if there's any kids that come by, we have some booklets with crayons. I mean, there's like different things. We have some giveaways. We have pens with the city of Port Richie written on them uh that we can give away, you know, just
little little things like that. Is that okay? Okay. For the bags, it would be more like the the flyers and maybe Yes, that's fine. And your business cards and stuff for the bags and then you can give the other things out. Okay, perfect. That sounds great.
Okay. I think probably on the bags, people people are going to get a bag because there's a lot of stuff in it, right? They may not come by the table and take something. So, if there's anything of of real importance, put a bag. It' be a best way to get in their hands. So, flyers or what have you.
Um, did you want to share the signs with And I'll get I promise you guys bags, what's that? I'll promise I'll give you guys bags. I have little bags for you guys. I'll give it to you guys if I see you tomorrow. So, yeah.
So, S's got signs if you want to hold them up. If you I thought she saw them. Has she seen them? Yeah. So, we got four of these, right, to go out on the corners, I guess. Yep. They'll go out on the corners tonight. Yeah. Yeah. Yeah. We're past that. We're
just I was sharing the uh signs. Oh, okay. Okay. Yeah. Yeah. I moved on from the bags. Um I think we as a committee have to decide who's going to be there to man our Oh, yeah. Caroline, I got a question.
Can you hear me? Do you need Do you still need the Do you still need the stickers, the labels like of the Centennial logo? If I can have for the Centennial Festival, I think there will be better. Okay. Cuz I was going to print them off and bring them tomorrow. I mean, if if
you don't think you'll need them, then just let me know. Yeah. No, tomorrow. No. Um because I thought about it. I think it's better for the ent. Okay. Okay. Thank you. Yep. Anything else on Expo?
My sister paid $100 for those things that she requested. I don't think No, we have to decide who's manning the table, right? So, is there any volunteers to man the table? Yeah, I'll be there. I will. And it's it
starts at um 3:30. Yeah, set up is at 2. Okay. The expo starts at 3:30. the setup we did that too. I will be there uh probably a little bit before too. Um and then are we going to have a table where we're gonna have the shirts and the
coins? Yes, that's what we're talking about as well. And obviously the signups. Yeah, that's what we're talking about. Who's going to man that? So we we've got volunteers. Several people there. We got cover. I'm going to go in there, too. So I can come but I can't come until 3. I
have something to eat. I'll bring it. We'll bring it because I got to coordinate and bring all the other stuff with them and public works. So, we'll we'll bring it tomorrow. Yep. And yeah, we just they just
mentioned that to Adam. He'll bring that. Cool. Anything else on expo? Um, not that I can think of. I think we covered everything. Okay, thanks Caroline. Okay, next up is item number
five, update on mayor's ball attendees and event. Um, Caroline, do you want to kick that off as well with our meeting or? Um, yes, if you'd like. So, um um
Daddy, um Mayor Hubra and Mrs. Hoover and I we met with Daffany on Thursday of last week and it was just to see like exactly where we were going. Um we saw the vendor very good input on things we
should do. Uh we did speak about food again food was coming up. So, we were staff was very nice in letting us try the beastro steak with the green beans and the roasted potatoes.
So, I believe there was an executive decision made that we went with roasted potato instead of baked potatoes. We didn't make a decision. We're going to make that today. So, let me tell you from here. So, the I think we had baked potato down on the the u menu. Yes. She
she had the the roasted potatoes there and we tried them and they're really good and I I was wondering what the committee would think on swapping out the baked potato for the roasted potatoes. One one thing about the the baked potato obviously it's you know stuff to put on and butter and it's it's
it's a little easier with roasted potatoes. Any objections to the roasted potatoes instead of the baked? Roasted potatoes sounds a lot easier. Yeah, it is. And it's a little I think it's a little cheaper actually too and less messy. Yes. Especially if you're dressed up.
So, any objections to making that change? No. And then the other thing that um when we were looking at the food, I think we had chicken marsala as the chicken dish. She had three or four different chicken dishes when she was passing the pictures, which
unfortunately we didn't get. There was a champagne chicken. Is that was it champagne chicken? Champagne butter. It was a champagne chicken. It looked very good on the Yeah, the picture was really good. Send me the email, but let me see if I could just send it real quick. Um,
oh, did you get did you get the pictures? It um it looked really nice. Sounded really good. I don't know if it was an option. Was it like a a butter sauce or something? Um, my thought was is I like chicken
marsala, but it's kind of one of those dishes that you like or you don't like kind of thing. Has mushrooms on it and mushrooms on it as well. That's what it is. And the committee agreed that we were going to get chicken marsal. So, I don't know why this is coming up now, but that's fine. Well, no. So, it's it
was an option. We don't have to change it, but I figured we'd bring it back and and uh discuss it. What do I do about the people that already did some people already I already have people on the list that picked let's check I I didn't know where where whatever it was the
buttery one it was it looked very had a nice presentation to it I don't know if I sent you the picture that day I didn't get it but she's we've already got some people that have signed up for the chicken so we're it's chicken they
already they want chicken marsala so the steak is really Good. Yeah, we've we that's on the menu. Yeah. So, and the potato was the same. Yeah. Which the roasted past is probably go better with chicken marel than a baked potato anyway, too. So, so we'll
just we'll leave the chicken marsal since we've already got some folks signed up for that. Oh, I do want to make a comment, too. Um I know one of our appetizers fried raviolis. I went, again, this is just my first time going to Spark Man for an
event on Saturday. I went and I saw the fried mac the fried ravioli. It didn't look appetizing and it was kind of messy. Uh just putting it out there. Oh yes, but I just it didn't look we had
four. I tried it. My husband did. He said it was fine, but it was messy because it look overcooked. The meatballs have too. We had the meatballs on the meatballs, fried ravioli, hummus, I think. And then the cheese plate. Yeah. So, we can
substitute something else with the fried ravioli. But just the ravioli was just I don't know. It didn't look didn't look good. It looked What was the other option? I'd have to look. I I know that there was um there were chicken wings, spanicopa. I think there was mini kiches and maybe
chicken wings. I'd have to look. Don't get chicken. Well, no, I wouldn't. I think of co is always nice or we discussed about um to have either we were just looking at vendors
of what we're going to do and the I have the paper. I still have it with me in front of me. Um we were seeing from 6 to about 6:50 uh 7 o' people coming in enjoying going around. We want to see how much it is for
um it's a champagne or or it could be cider girl that she has a a skirt that you can put the drinks on. We thought about that. Um we discuss we already discussed about the DJ with the lightings and the photo
booth. Um to have a also um you call that the wrap in the back that you can take pictures from. It'll say like mayor's ball festival like the backdrop uh celebration backdrop in the background. The backdrop. Yeah,
backdrop. Um we discussed the top. Well, we we we talked about the the um the tablecloths. Remember things too. Um we discussed about the center pieces with the
feathers. Uh Amanda for sure is working on that. prices and everything. Staffing was going to give us um some event planners that would have that to see if it's rental cheaper than actually doing it ourselves. Um
yes, she mentioned about the the the centerpieces. There was one that on candlesticks had a lot of white fl feathers. Um they rent them out. Yeah. And rent them out because I guess those feathers get real expensive to try to make all those. So, she was going to put us in touch with some folks on centerpieces that we could possibly
rent. And would probably be better because what are we going to do with them after the fact? I do think if we had to make them ourselves, we can raffle them off and that's what we did talk. We talked about the raffle. So, we can raffle them off
um people can take it home. Um and we don't have to do anything with it. We did discuss about a silent auction and uh we thought it was best to do a raffle. What do you guys think? Because this is my opinion. The silent auction
honestly I've never done that. So for me to go and say oh 15 60 things like that I wouldn't do it. But if it was raffles if you would give me raffle tickets I would say definitely I'll I'll buy tickets. So we were thinking of doing raffle tickets and then have laying out all the baskets or whatever it was.
Let's say I'm just giving an example like a a spa place decided to give a free massage and things like that. We put what the items are and then people can go ahead and put it in a in a in a jar or whatever it is and then we pick them out and we call the number and that's the person want it. That was
another idea. Yeah. So on let me take over there Carolyn. So the um we talked about having some kind of silent auction or whatever and when we were talking to um Daphne she had mentioned the other style siluction they go by and they write hey give you this and it just kind
of goes on you find it at the end and then some people sometimes don't bid on certain things that they don't want or whatever where the ticket style you basically sell so many tickets and then they go and they drop them in the thing and then you have a drawing kind of like a tricky tree kind of sort of um she
said that works out well and then every you know if something doesn't have it, they'll drop a ticket in there or whatever. Um, and obviously all the proceeds for that would go to some charity. Um, I was going to um fill you in on this. I don't know if we have any ideas for that, but um I went to um a
presentation tunnels tunnel tunnel for towers. um they build the houses for vets and stuff and there's a uh a development in Pasco County that that uh something about we do good is the name of it but it's tunnel for towers and all
the houses in there were built for this and that's where they they were given away um one of those to one of the the veterans really nice organization I mean they really do a lot of good for vets that's an idea we could do or maybe we could maybe there's a local charity or something here in the city but they do
do some stuff um within the area. Um, so that was an idea I had, but we could put together these baskets, if you will, that we do the the raffle for. I had mentioned also um Bill Rutherford's uh charity, the vet catch,
where he takes out vets. Does vets, it's called vet catch. It's a he takes them on fishing trips. Yeah. And I like I said, I'm open to anything there. We I think we ought to do something. Absolutely. She she
thought that the um that the the DJ was too much money and that we should try to talk to them to see if we could um she she really thought that well we already have a contract and the deposit was already given to him. She thought that was outrageous. But it's not just for
the DJ. It's the photo booth and the uplighting. She I don't know. She just said it was outrageous and she was the one that uh she recommended him. She Yeah, I know. insane. And I did my DJ. So I did do I called 10
other DJs and he was actually one of that was one of not only was he one of the cheapest, he responded. And not only that, he was one of the only ones that was licensed and insured as well. So there was there was also that aspect of it. Yeah. So I I don't like I said, I
don't know why she brought that up. I don't know either. Especially if she's the one that recommended recommended him. Yeah. Yeah. I didn't know that to the end. She said, "Well, I recommended it." Yeah. So, we're good on that. He was he is a
little pricey. Um but I did at the wedding that I went to on Saturday, um he was actually very good. He played what the what obviously the couple wanted, but then after he was taking requests and I mean he had everybody dancing. There was not really maybe like
maybe one song or something that people were just tired and they weren't on the floor, but he had everybody dancing. So, he is this was the same. This is the same guy. It wasn't anything awkward. So, um it is worth it. He was pricey
also for the Centennial Festival, but I believe we're going with Larry for that. Um Larry the DJ or Diane. Yes, both. But um but I I did see him and and I think I mean now that we gave deposits and everything, I don't know if it's worth
it to go and say, "Hey, you know, can you be cheaper?" Um because again, like Kim said, the availability and everything for everybody and licensed and I mean he was very good and his setup was good. Maybe we can tell him to
dress, you know, to the to the theme, but the setup, he had a clean setup and it was it was very it was nice. So, I just want to put that out there as well. What was the colors that you wanted? So, we we were talking about the black tablecloth, black tablecloth, and gold
napkin. Yeah. So, so they table and gold napkins. Yeah. So, she has all the black tablecloths, the gold napkins, and the the chair she had was the gold chairs. in the boat chairs. Yeah, it matches like the rug. Yeah, they're all their carpeted there
is black and gold, too. So, it looks really nice. She actually showed a picture that they did a a 20s type thing that set up good. So, we we've took care of the potato item, left the chicken as it is. Oh,
sound like the decorations are all good. Um, we got swap out the ravioli. Yeah, gota swap out the ravioli. Um, and then um so we'll proceed on the the the um centerpieces and stuff to see how that
turns out. Whether we rent, buy, whatever. I think there's there was money in a budget to cover some of those if we made them. Right. Yes. So, not no not for the tables. No, and the little dances that are coming. So, like they were saying that the little the
little dancers were going to come and then maybe after they danced and what little dancers. Oh. Oh, yes. Yes. What little dancers? Little dancers. The dancers from Stardust uh ballrooms. I reached out to them and they have some
dancers that they can they can bring. They they're professional ballroom dancers. Um so they can do like 1920s theme. Um I still had to coordinate with them. Um but they offered that they would go and then we would have also Matt who is part of the citizen advisory
committee. He's a member. Um he would do a magic show as well. 30 minute table magic show as people are eating and Okay. So so on entertainment options there was the idea brought up these have the dance exhibition with these folks or
whatever and then Matt could go around table do uh magic tricks. they kind of at Newport Richie Centennial Festival as well. Um, is there I I don't know what all entertainment wise is set up, but if there's any objection to that. When are
they going to perform? I We also have the piano player too from stick uh 6 to 7 when people are coming in. Yes. And so I I assume so she kind of went over how it would run. you have people from 6:00
to 7:00 come and gather and then they would start to take their seats about 6:45 in the ballroom. Um they would we I'm assuming we have some kind of presentation whether I speak um as I started it for you to do opening
there'll be a there'll be a um a section either front mill or in maybe at the end where we do sponsorship presentations. Um, I'm assuming are we putting together little things for the sponsors?
I I know I talked to Matt about it, but I don't know if I brought to the committee. Um, so Newport Richie had these little awards that had the the logo on it. I wonder if I got a picture that I can
show. It's not done yet. I started it. Give me just a second. Did you guys have anything set for that already for sponsors gifts? I did. I did not know. Okay. No. Uh let's talk about that then.
Let's see. Trying to find it. There we go. You said we're allowed to have those two cars, those two antique cars right outside. next to the cars. Yes. They're going to be right outside by like where the sign is right where you
walk in. Yes. when you're walking into the left in that little next to the grass by Spartan Manor [Music] Center. We're also looking for I can't say it
caricature artist. That's another option that we're looking into. [Music] Oh, crud. Caroline at Florida Blue about a year ago that did um character chures.
You might want to touch base with Omar and see if he has that person's information. Did you hear you? Do we have any Do we have any pricing on any of this or No.
Are we Is he charging for the magic show? No. No. So that's that's complimentary. And how much? Oh, so if uh Well, he's already getting the ticket for free because he's on committee. Uh, the ballroom dancing. How much was that going to be?
The ballroom dance. I don't think they were charging us for that. I just have to make sure. Okay. So, like the cars. I don't think they were going to charge us for the cars either. We have to feed the people though. The car people.
Most likely. Yes. No. I We have to feed the car people. Yeah. Okay. So, if you guys look at the screen, so this was at Newport Richie um Centennial Masquerade Ball and they,
you see, they had these little trophies. Um I'll zoom in on one, but they had the logo on it. They had, you know, something the title of there. So, ours would be the mayor's ball with whatever thing in it if we did summer type thing. And then they had the sponsor name. And
and you'll see that there's a silver sponsor. Um, thought I had there's another one on here, but with the level of SP go a gold sponsor there. So, they had the level of sponsorship on there. We don't have to do something like this, but I think we need to put something together uh to
hand out as we recognize them, send them home or something. At least a plaque that they can hang on the lobby office wall or something. And actually, I don't know what was that. They said car show. Maybe we could talk to TJ about those same and
maybe do something with the acrylic or whatever and just put that on the on there. I don't know. That'd be cool. Um, are we just are we will we g to everybody or just the the sponsors? Actual true sponsors, not just the inind or
uh Well, total sponsors we've got 21 I believe. Give me a second. Can I get the account? And I, you know, we could we could do something different. Are those plates for like the the bigger sponsors and
then smaller type thing for the the smaller sponsors? Are those plates? They're um I think they were just cash sponsors. Cash sponsors. Like a plate. I think it was more of
just a a round thing with a logo on it. See, there they have they have this other ones. So, I think they had different levels. They had like something framed to hang on the wall and then these these were
more sit on your desk. So, maybe gold and silver these and they had all the other smaller sponsors a little something different. So, I up for debate obviously, but I think we need to have a a section of the ball where we recognize our sponsors. They're going to be in a
program obviously, but if we give them something do something like the acrylic that says gold or silver, whatever tier they are for those, but the ones that are small like 500 or less and then the in we just maybe some plaque they can hang on the wall or something, right? But you know, just one of
the cheap black frame things that like you put your um graduation certificate or whatever field day winner kind of thing. Let's just recognize them.
So, the way they did it is these were just sitting out in a hallway. They didn't have any kind of formal presentation during the event. It was just I guess they picked up on the way out. That thought it'd be nice if we actually took some time during the program to to recognize them by name. At
least the top two. Yeah. Yeah. And you could present them with whatever we're going to be giving them. What what's the status also? You had thought about um running pictures of mayors.
Oh, so the mention before I don't know if we a slideshow to play in the corners of going through the mayors of all the different starting with first all the way up to current. And I didn't know if we'd get pictures or not. Have pictures. I thought we were
going to run the what we ran that history and heritage day that that we should run PowerPoint. Do you even have pictures of all the mayors? Pictures of all the mayors now. I don't have There's There's several on
that that one, not the not the um the old site, but the one that they did off of that um what's the name of that site? I'm thinking of 5A.org. They they they moved over the historic site. There's there's some pictures out there. Not all of them from history and
heritage day. Let me see if I can pull that up. I think it's here. Yeah, let me let me share again. So this the westpasco museum.org. So they've got some of some of really old that they
have. There's gap and there's intermix within here. So, I don't know if we could get the other ones, but it would be nice to have a slideshow where we even if we didn't have a picture, have a placeholder, have their name, the years they served, just kind of roll through.
Which is that the 5a.org? No, this is the uh west pasco museum.org site that basically migrated everything over from 5A. I don't know that
5A had pictures to be honest. I think they just listed Yeah, they just listed names. So, so there's some pictures out here and I don't know if if maybe the city has pictures in the archives of We'd
have to look and you know that that'd be a lot that's a lot of research time that's going to take to sort through all the paper clippings and everything we have to try and find photographs. Yeah. Short amount of time that we have. So, yeah. So, I mean, like I said, if we have a picture out here, we can do that
and then put the name and time frame. I mean, maybe we can Google each name and see if there's a photo out there somewhere, you know, maybe. Yes. So, let's just take Charles F. Hoffman and see if there's something comes up. I need a head from everybody on the
committee who's going to be there. What you want to do? I don't know if that was him or not. S actually sent out an email, a reminder email to all the committee members um to remind them to make sure that they guys
talk. Please turn on your mic. It's on I did not get an email. You didn't I probably didn't include the Centennial Committee, but I mean, you know, I included all the other boards and committees. Did they respond back? Have we got a list going that uh Yeah, I
have a list going. We have a very We have well few responses, yes, but not a big list. It's um that deputy man just debut man from Rich, right? Just got that today. She just assuming Chalker is going to go, but he didn't respond yet. Did he? Oh, well, we sent out an invitation to him. Vice Mayor just
responded today. Um uh Seth Cap responded, but he can't unfortunately can't attend. Carl Ross can't attend. Joe Paresi can't attend. Yeah. Um, the fire chief from Pasco cannot attend. Brian Corley cannot attend. I don't have
the list in front of me, but that's just who I'm remembering off the top of my head. So, you got a list running list going. Um, I have yeses and nos just so I'm keeping track of everybody who we gave. Well, maybe bring that next meeting so we can go through that. We
should have some more details. what we our budget here so we know what we got. Yeah. Figure out where we're at costwise, right? When does she need the final number of people? Next Wednesday. Did
Mac respond? No. But he'll be there. I I think so. Discussing. Yeah, we need to discuss that. Oh, yeah. the um the lottery thing. Um well, the lottery unfortunately did not get off
the ground. So, we have to think of uh other options um if we're going to include employees or not. Um so, at least department heads, I would think. I mean, we we did have several that
can't can't go. Right. Correct. So, that opened up quite a few of that. Yes. So yeah, I would I would say department heads. Sure. Um so you want to extend an invitation
to department heads and and guest or how are you doing that? Um both them and guest or them. So as employees which say was what we did 50% off
employee the well the lottery the employee would have been free and the guest would have been right. What was our what's our current thing for employees that we have now was 50% off I think was it or was it it was it was only discussed on anything else it was going to be 10
no we had we had pricing for employees at 50% off I thought it was the lottery that was that was free I think the lottery happened afterwards because we did I think we tried 50% we tried 50% first and that didn't we didn't get any responses so then we talked about doing
a lottery lottery. A lottery. And then that didn't get off the ground. So, we're still kind of like in limbo with that. So, really, nobody's coming. Well, no. I mean, we have we have some we have some responses. I mean, um uh like I said, we you know, our our
committee obviously um we have, you know, some some members of council. I expect I expect the other few members of council to respond. Obviously, um like I said, uh Debbie Mans from New Richie will be will be there. Um as far
as our d our dignitary list except except for Mike Moore, our lobbyist, he's the only one that has responded from that list. So, we've only had a couple that declined. We're still waiting to hear. Yeah, we're waiting to see the others. So,
um do we want to can we extend the the cut off time? When was the RSVP? It was supposed to be Friday, but that was just because I wanted to have enough time. So, our stuff we sent out was this Friday the 2nd. Oh, so still this week they can respond. Yeah.
Yeah, you still have this week. She said we're just supposed to have a um said I think it was Yeah, May 2nd, this Friday. Um however, she said that's just for food purposes. So she goes, "You can have it the day of. They just need to know how many we're going to
have so we can they can have enough food." Yeah, she told me. But that's what she told us. So yeah, she said that you could always add more. So as they came in. So
Okay. Uh, where are we at on the mayor's ball, I guess? So, we we need to go through the list obviously next meeting. Mhm. And and solidify that. And then Wednesday of next week is when you got to give her the count,
right? Okay. So, we'll get that next meeting. Um, do we do we have a program? I have to I'm working on Okay. Yes. Maybe bring that next week, too. Okay. And I have the itinerary, too, that I'm working on. Okay.
As far as sponsorship stuff to give out, is there any is there any objections to doing stuff like that? I'm assuming not, right? As long as we can get it at time, I don't see any ideas on on that. Are you talking about the little trophy things you were talking
about? Yeah. I think something to hang on the wall. Plaque for for uh the lower level sponsors. I think we something a little bit more nicer for the for the big ones. Um, we'd have to get this going. Matter
of fact, for the presenting sponsor, I think we ought to really do something really nice. I'm a Honda. Maybe not quite that nice, but I like what you're thinking. Even if they're not done by the mayor's fall, I mean, it's still something we can give a certificate in the meantime
if it's not done. I think that that's probably going to be a better idea. We can always give out we can issue out that at a later time and bring it like you know we can bring it and deliver it to them you know for all their participation and help doesn't have to actually happen sponsors will probably be there.
The only sponsor that'll be there is Ocean Honda. So if we want to do something specifically for them they're coming to the table right well I I actually just emailed her again today to give to give me um her list of people and and what they're going to be having for dinner. I haven't heard back yet. So but They obviously know that they have a
table for them. Yeah. So, I think you could have um a meeting of this committee afterwards and invite all of the sponsors and do a presentation that way rather than drive around and just here's your stuff. I think it would be a
little bit nicer having all the sponsors here. Well, together I'll hand deliver them all. Yeah. So, that would be nice. I'll personally thank them. So, we So, should we do should we do like certificates in the meantime and then order something because I I don't know.
That's a short time frame to get 20. I think what did you say? 23. All of the same thing but just different sizes. 24. 24. Yeah. Which would make it easier for us. When you did the plaque for Tom, what was the
turnaround on that? Almost a month. Oh, is that right? Wow. Okay. Do you think we could get a couple of the acrylics? Well, I mean, those are nice if um just for the top, too, and then just hand out certificates to everybody and then go around with something a little more later because
obviously those are not that expensive. Yeah, that's a good And they've already got the logo kind of that just stands it out a little bit without costing a ton of money. I'm just throwing it out there. So, he probably just changed some of the words on there and we could do that
possibly. And you can get bigger slides. Do you want me to talk to TJ about that? Yeah. Could somebody reach out to him? I'm just saying just for the top two at least. Are you writing because you're going to reach out to? Yes. Okay. I don't see I
don't see a lot of other writing. So, that's why that's why I'm writing. I'll do it. What's his name? So, uh, we talking about I wish he's still here. I would have for and then, uh, uh, River Landing Developers. Okay.
And then we do we have a 5,000 or just we had uh, no no, I'm just 20 at 10 and then we had the 1500 2500. Well, the 5,000 was in kind. We I don't think we ever accessed it was the boat the boat
charter. Um, I think that was 5,000. It was when the city gave 10,000, right? I'll take that. You want an put it on your office? Yeah. If you could if you could draft information specifically for Adam before you leave. Yeah. Finish director of the year. Be
great. That'd be great. Ashley has volunteered to take care of that for you. I'm really looking forward to that one. I am too. I'm sorry. Walmart, right? You swear.
I don't know what I did in my life, but you deserve this. So, Walmart Walmart's been a little It's been difficult. They They won't donate 5,000 until you're inside of you have to do their grant process and Well, right, thousand. Did we have an update on that? We're still working on that. Okay. Yeah. You haven't
uh every time we give them what they need, they ask for something else and just It's almost like it's not worth it though. But but we're still working on it. Okay. No, they should give us something. Parking lot.
Okay. Anything else on Mayor's Ball? Nope. Not unless Caroline has something. Caroline, do you have anything on Mayor's Ball? No. Have we thought about hiring like a decorator just to come in and decorate themselves? Were you just not sitting
here? Was that Did we talk about that? We we just been working on that. Okay. And actually Spartan Manor Spartan Manor does most of that for us. They have all the chairs, the table closet. We just got to come up with centerpieces. Sorry, I was writing I was writing down the budget while you were talking about
that. Okay. Moving right along. Uh item number six, discussion on Centennial Festival celebration events, the vendors. Um so we go ahead. No, you go ahead. Well, I just gonna say last last week there was
a uh some confusion on pricing for the vendors. I know we need to to hash that out. Um so I'll turn it over to you S. I mean I'm fine either way if we're if we're allowed to um to extend the courtesy of waving the fees for vendors
for both events. I mean it's it's kind and we'd have to check. I just want to make sure we have that authority as well to to do that. I mean, um, if we're going to do it for the tents and whatnot, maybe we should do it for the trucks as well. I, you know, to me, it's not, you know, it's it's not a
non-starter. We're not talking about a large amount. How much is the fee for the 100 for trucks normally, right? I don't know, but I mean, how much is it for the inspection? Well, technically, it would be the same fee across the board. That's what we're
talking about. So if not the not the crafters but food truck that inspection the fire inspection. Yes. It' be 100. That's okay. It's included across the board every night. Right. Even the vendors would be 100, right? Even the crafters and the vendors
and technically they should be 100 as well because they would have to be spaced apart, inspected just in case if some of them are selling food or some of them whatnot that you know technically they should. But if we're going to extend for the crafters and the smaller tents, you know, it should be extended
across the board. But once again, I you know, I I just like I said, I don't know if we have that authority as the Centennial Committee to do that. So maybe that question has to be raised to council council um to see if that's allowed. I don't I don't know. Um I'm
just bringing that up. So the doesn't have to that that I'm fine with it either way. We aren't it doesn't cost the city I mean it's our fire department doing inspections right so it's our staff time so it's not like we're paying real dollars out to another company to do something so if we wave
the fee it's just we're beating it on the salary side right is that well I'm assuming that it's not going to be on on it's not going to be a firefighter that's on duty it's going to be
our first be on the weekend. That's right. Right. So, I mean, we're going to be paying someone to be there to do that. So, there's a cost, right? Both days, Saturday, Sunday. Yes. Yeah. So that's what I'm saying is
um I mean or if we want to decide you know on the trucks only because the trucks you know technically propane generators you know you know we can I think the inspection happens
yeah it's got yeah it's got to happen one way the other I'm just talking about the fee itself that's I know they have to happen you know just for safety reasons so you that we can we can streamline it where it's not as expensive in terms of you know it's you
know because I've done this other places inspection happens at whatever the time is so everyone has to be set up and ready at that time so they just walk down and do do everything they're out probably in an hour two hours tops and it's probably a couple hundred bucks I
would imagine like that I'm not sure what the salary is but I mean again it just depends you know if If if we have the right people on duty at the time, you may be there's no cost.
But if we have to bring in someone, then then there's a cost. But again, it's not a couple hours, 100 bucks. So is there any objection to providing that free? I have objection to it, but
not not surprising. Yeah. So, I have one objection. One objection. Any others? I object to that, too. Okay. Two objections. So, my my reasoning, though, is because the money that's collected from that not only is supposed to go towards the
inspection fee, but it's supposed to go back to maintenance of the park and that's based on the Florida Community Trust Grant. So, that's that's my reason why I would say no. No, it it's, you know, I mean, we're eating that cost and we're we're aware of that and, you know, you're right,
he's right, you know, but the the issue at hand is, you know, we're a few weeks out. Um, we have this issue with the with 20 some odd tents and craft vendors and then we have the food trucks and, you know, for for development services
to tell one to charge and then not the other. That's that's you know the inspections have to happen but you know we can't we have to we you know and I think moving forward if we plan on doing more events in the future which I'm sure we do we need to set these standards you
know you know in writing so then you know that that that department can you know basically look at the ordinance and look at the you know look what the code says and says look for this you know this is how much it is and that's that's it instead of having that you know the only thing I'm looking at You know, this
isn't someone coming and doing magic show for us for 30 minutes and we're making them do that. They're going to make money, right? So, it's it's a cost of doing business. So, and it's not a large fee. Well, so on the on the we don't charge for the tent vendors. It's just the food trucks because I mean
everybody it would be across the park. Each vendor each vendor because they're they're selling stuff. It's supposed to go back into the park based on the grant from the Florida Communities Trust. Okay. So, so community markets event we collect a
$90 fee for the use of the park, right? And it she charge, right? She charges per but that's not the city, right? She only charges $20 a table. We're talking about city costs here. We do she gets she does food trucks as
well, but again that's her organization. So if we put it on, if we're only charging 90 for somebody else to do something, why do we You're thinking it wrong. See, we charge we're charging organization to use the park. Right.
Right. And and you're making a great argument for a higher rate. I'm just saying to keep up, right? Um I get that. Um but now it's something is put on by the city, right? And so we passed those
costs of the operation on to the the vendors so they can participate and typically 100. Yes. 100. So it covers that. And problem again is we've pro we've said to some people that they're
not going to be charged where the other people were saying we're charging. So, all right. I guess when we discussed it earlier, what we had talked about because it was originally supposed to be like a market. So, it's pretty much like yard sale
people that really aren't going to be making any money. Um, and that's where it was. We were talking zero cost started. I thought it was like $10 for just Well, I think we started there and then we just decided it just was worth it to just eat that. But the um
and that was just for that one thing and then just we kind of had to combine things and so we decided to kind of keep that free but it never got officially voted on I
is where the issue was there. Um, but the problem is because the that assumption carried and then the people got told that it was going to be free and they're not going to be there if it's not. That was just for the Saturday one. Everybody on the Sunday one knew it
was going to be, you know, that because that was supposed to be the upper scale where these were just the flea market style and little home crafters that bring in like a table that they might make $20. So well I guess different different
styles. What do we have? Caroline, do you have a list of vendors that confirmed and what they are? I've been sending them to Ashley. I do have a list. Um the ones that I spoke with, I sent them the forms and so I guess what
do we have back and I forward them to Ashley. My issue is that my understanding was from that meeting when we changed the the time like Julie was that food trucks were going to be charged but can't like craft vendors and stuff like that were not going to be
charged. So I went ahead and I had told them yeah it's free so we're going to be charging them now. Um it's not going to make us look good but it is what it is. So I think we but we need to make a decision today because we have it already coming up. So, I've
been sending it to Ashley. They the people that I've been sending to Ashley, for the exception of a few, they think it is for free. So, they may back out if we say it's $100 or whatever it is, right? How many is on the list? I have
roughly about 23. Just regular vendors or food trucks? Um, I think it's both, but I think I only have two that are not uh food. And that's for Saturday or Sunday. So we split it up among so that we didn't have
duplicates on both days. So I have about seven or eight for each day. And then I had some car show stuff thrown in here too. So I have about probably a little bit more probably 10 and 10. Caroline, did you is
there any of those uh in the list? Food trucks specifically that you said there's no cost. Oh, in my my list, no, my list, um food trucks, there wasn't any. Um there is one food truck one that I but it was for May 18th
that there were the two something of Soul Foods that I forwarded to Ashley. Um but other than that, I didn't have any food trucks. Mines were just vendors to grandma's soul food. Yes, but they were for the 18th. I don't
know how they got my information. Uh, but they were trying to go for the 18th, the centennial celebration, not the centennial festival. So, so correct me if I'm wrong. There's been no food truck type of
vendor told that uh they could come for no charge. Correct. The food truck food truck type of vendor. No, like the cookie lady, the bread lady, right? those individual cafe right but coffee but they don't sell the
actual coffee made I don't think so um but it's not food truck it's cottage Florida cottage type of business so I'm actually we've got I'm actually coming into the city hall now so I'm here I'll
be there in two minutes okay so we've got we've got two tiers we've got regular vendors and we've got food truck vendors it sounds like there's several uh vendors non-f food truck vendors that have been told free of charge. Yes. Okay. And
there 20 some of them. And then we've got some food trucks. Do we have how many food trucks we have in that mix? Oh, lots. I have 21 poop trucks. Uh 19.
There was quite a few inquiries. I have quite a bit. Yeah. And that split between the two days or just the one? Between the two. Well, we split them up when Sal and I met on Friday. We split them up. Some for May 17th and some for May 18.
Yes. Okay. Yeah. Right now I'm just collecting all of their paperwork. To complete their application. So that's that's what I would and I guess you make a good point. these. So, let's use a
cookie cookie lady as an example. She's going to be selling cookies. Now, they're probably not going to be eaten there. They're purchased to take with you, same as other stuff or whatever. So, it's not really a direct competition with people that are serving up burgers
and all that stuff. It's a little different. I guess the the individual tents probably stand not make a lot of money. Um whereas the food trucks probably would be definitely making money because people be buying and drinking and stuff
like that. So keep in mind that we still have to keep the revenue that those cottage food vendors make. By all means, they still need to report the numbers. Yeah. Yes. Um, so I was just wondering, so if you have, sorry, let's say you have five
people that you told and then did they really sign up and did they not, you know, they're not going to pay, but they signed up. So maybe we could just let them go, but then maybe you can't do that. You can't do that. Well, why would you be mad if you found out that you didn't have to pay
and somebody did? Somebody else did. Or you had to pay and somebody else didn't. That's so that's why the food trucks can be se could be separated out. The question is do we go you know I think why don't we do this? Let's start with the the non-food
trucks. Somebody want to make a motion one way or another. I'll make a motion that we charge the non-food trucks not charge food trucks. Charge the food trucks. The Let's stick with the non food trucks first. Just I make a motion we don't charge them. Okay. Is there a second? I'll second it. Okay.
Motion second. Discussion on that. Okay. Oh, is there any public comment? So, when we say non-f food trucks, just to clarify, we're talking cottage finish tents, cottage venge, tent, table, it doesn't matter what they're selling. So, like you said, either lemonade would
would count as that as well, right? So if they someone is in the tent selling beverages or they're in tent selling a you know cooler full of like ice cream cups that's all okay because of them being in the tent at the table. That's what we're saying. Yes. Okay. Just to
clarify. Okay. Any discussion? Yes. Okay. All right. All in favor signify by saying I. I oppose. Nay. Okay. Motion carries. I also make a motion that we charge the food trucks uh
the uh the uh fee for inspection just the food trucks. Okay. Second. Okay. Motion a second. Any further discussion on that? I'm okay with that. Okay. At the price of the 100, right? The regular price. Whatever. I
mean, it's 100. Okay. Any public comment? Okay. See none, bring back for a vote. All in favor signify by saying I. I. opposed. Okay, motion carries. Does that need to go to council too or um so let me may I ask a question Matt?
Based on that the committee decided to charge food trucks record hunter not issue. The only question is is from the non food truck vendor that we're waving those costs. Does that need to go to council for adoption or or can you council set the uh the ring? Probably
not. I don't know. So, so if you can look at that and we can take it up on next Tuesday. I'm setting up. I hope you sell a lot of stuff. Yeah. What are you selling? Antiques.
Antiques. Okay. Well, I think the important thing is is we want people to be We want We want to have successful Yes. I think this is the way you do it. you know, charging somebody 100 bucks at selling woodworking crap is not and I now we we're going to have because we have a
fireworks now, we're going to have a lot of people there. So, I don't think you're going to have an issue. But again, depending on what you're selling, you know, if you're bringing your um your imprinted mugs and stuff, you know, you're probably going to sell a whole lot of them. Maybe you will, but there are certain things that sell the 17th
and the 18th that have correct the non food and then the vendors there obviously and a good portion of them and hopefully they'll do well but the food trucks obviously they'll pay like they'll make more money the food trucks will I think I think we
need to have a cuz maybe some called um the city and some didn't and I'm sure we probably going to have more show than who have called already. Um, I think we need to record everyone that's there and at least find out follow back up with them and and and get a, you know,
revenue revenue amount either tent or food truck. Um, that way we can do our recording with the state and have that done. Um, and then maybe later on, which I think we're already looking into doing that, is setting more ground rules for for tents, trucks, everything, so it's a
more of a it's more even across the board, you know, whatever it may be. Yeah. So, all of them still need to fill out the vendor form though, right? Right. At the very least, we need to have them fill that out so we can contact them after the fact and get the get that information. So, question
though. So, like the rental, do they also fill out a vendor form like for the inflatables and the dunk tank? They do. Oh, we're contracting with them. That's what I'm saying. At the That's what I'm asking. That's just a Those are rentals from them, correct? Just rental. They
drop them off and come back and pick them up. No, because like if we rented like we're renting the portaotties, we wouldn't have the company. I just want to make sure. Yeah, we do have a vendor though, just so you're aware. It's Oh, sorry. We do have a vendor. It's called Off-the-Wall Trampoline and Gaming
Center. So, I emailed them because I don't know if they're trying to donate something for the event or they're going to house something there. Like, I don't know. They have like a tip that they're going to sell their services. I I I don't know. So, I emailed them just to
get some more information because I'm not This is my first time coming to this, so I'm not familiar with everything. But every Tuesday all the time here there is Feels like Feels like Well, and there's a face painter that
submitted tonight as well. Okay. So, that's a So, you've got about 24, but like I said, Sal and I, we try to split them up. Half for one day, half for the other day. So you didn't have duplicates. But I have a good idea. I have two questions. My
first gohead. I have two questions. One is what happens if I want to be on both days? If you as a vendor, yeah, you want to be on both days. And also my second question is is S and Veronica are determining which
day. Well, what happens if I want to come on Saturday and not on Sunday or um or I can't come on Sunday, but I want to come on Saturday because Sunday is a bigger event because you're having fireworks and all kinds of other stuff. If we had more time to do that, then we
would work that out. But unfortunately, we only have so much time to do this. So, yes, I sat with Veronica and worked out which vendor should attend each event. If a vendor wants to attend both days, we're allowing that. Okay? If they want to say, "Well, we're grabb both days." That's where we're letting them know that they're allowed to do both
days. Are they going to pay as far as a food truck? Huh? Is a food truck going to pay for two days then? Yeah, they're going to they're going to pay for both because I'm just throwing out questions because we these these things haven't been discussed. One time, please. Go ahead. Go ahead. You're good. Sorry,
it's not. No, no, no. She interrupted. I was just explaining how we selected that. So, we didn't just randomly select. We went through their menus of what they serve and that's how we chose. But yes, I'm going to email them back and find out because most of these applications do say May 18th. Yeah. So
changing the date to the 17th may interfere with something else they have going on. But until I get responses and I figure that out and then I will let S know so that he can bring it to you all so that you can discuss. So, we're, you know, I I don't think they're opposed to
having them here. Intent was is to hopefully have them stay for both. I mean, if I was a vendor, I would want to be on Saturday, not on not, you know, or on Sunday, not Saturday when the fireworks returners from Boom on the
Value were getting preference of which they got first hit preference, right? So, because they were boom on the Y. Yes. When when people reach out to me, I I provided them several dates that included food trucks and vendor options.
If and when I sent the applications, I let them know that it doesn't guarantee a spot because there might be duplicates when I send the application. I think it's good that all vendors that that participate in these events should fill out an application regardless so we know
who was all there and just for his um but again I I when people contacted me because I was the main source to filter I I gave them multiple days to put and they put the their specific date on the application of what they were where they
want to attend and we didn't specify that it wasn't guaranteed that they would get it and it Also on the flyer that went out on Facebook, it says it was not a guarantee, but for food trucks, we're just talking about food trucks. We're because crafts is for craft.
Oh, everybody. I think I think everyone who is a vendor at these events should fill out on an application regard. Sure. No, of course. But I have people that like the centennial I've seen that they put May 17th. Are those going to be put for May 17th? Like Lola's books or
something like that. it they spenders that I spoke with that they want to but but they need to fill out an application and actually show interest because I've had a lot of people contact me and ask and submit about interest but have not replied
I've sent you some no I've sent you I haven't well yes the applications yes those have been forwarded okay but anybody who has contacted me that were interested I have sent applications to them but everything that I have gotten back has been forwarded to Brian. So I
think there is a confusion in the sense of because like Julie and I were working on the Centennial Festival. So when I'm telling people about vendors, it's for Centennial Festival which is a Saturday, right? But then if Veronica and Sal are vetting
them and there's like trucks, but they just said everybody. We haven't gotten We've only gotten most of there's only what two or three that are not food trucks. How many are not food trucks? Out of all the applications I have, I only have three that want May 17th.
Everybody else has asked and and nothing has been sent. So if you want me to allow them all to be here on both days. So So the booth vendors that was just for Saturday. It wasn't for Saturday. The food trucks is what was going to be could be both days. That's what we assumed. We don't mean we're going to
we're going to have we're going to have fireworks and stuff going on on Sunday. You don't want all those vendors out there cuz we got we got a lot of people there. I know. So, it's a different That's why we were That's why we're confused. That's why we're confused. Well, and part part of the confusion is because obviously this event was
supposed to take place in the past, right? Started marketing for the 17th with Chasco and with the community, right? Saturday is the day for the tent parade. Tent vendors. Parade and the parade. Right. And the parade. I think we clear things up so we
don't lose sight. So what they're trying to balance between Saturday and Sunday are just food trucks, not not the other vendors, right? So then how do we work that out? Like if I have a list of vendors that I have that have been sending applications and
things, then Saturday's their day, right? So I keep that list and then I just let give them the application for the application and do all the things to do. You just have to put the their date on and then who's setting up because the thing is like I went to the park yesterday and I was looking at all the spots and everything and I have like the
runaways and I guess they have to fill out a application too. The runaway rescue and SPCA. I didn't think about them. I just thought about them right now. I think everybody should they should. Okay. So if you're if you're going to be in a park in a tent, you need to fill out. So there's certain areas that I was thinking that we can put them like you know the dog park and
stuff to have the animals there but then is who's doing that? It's like it's Julie and I doing that like the floor plan and the setup that that was my next question is going to lay out the spots right because we'll know the vendors and we'll be like okay here we're going to have this and we're going to have that.
I don't think what my answer is is is that you guys are in charge of that. It would be you guys doing a layout, but I've been working on the 18th. I dedicated a lot of work time and whatnot for the 18th and the 17th by coordinating with with with her as far
as the vendors. Um these are a lot of you know I understand all the input and whatnot but we are at we we're very close. May 1st is literally the you know tomorrow or today in two days. So we have less than we have less than two weeks to get this off
the ground. Um and there's no site plan yet. And there's you know and we still we're we're still talking about site plans and stuff that should have been done a long time ago. Um well do we have a site plan for the 18th? Yes, I I have I already have I have that I have that
layout. I've had the layout for the I'm actually coordinating right now with the firework person. um the band, the DJ, all that I'm working on. Okay. So, we need we need a site plan for We're not city workers, so we don't understand some of the stuff. So, we need to be told specifically you need to do this,
you need to do this or we assume that you guys are handling it because you work for the city. But that's the problem that we're running into is what more do we need to do? And we will have it in a couple days to you. That's that's where we we just need to know what else do we need to send you and
what do we need to get for you. So, we'll have it in a day or two for the for the site plan for Saturday with the tent vendors. We We've got some guidelines, spacing, I'm assuming, and stuff that we can do. We have something that's been issued in the past that we can All I got was a
photo of you. I think that sounded to me that that's the only thing that I can do and I can put this is what I want for these vendors like next to the dog park and the opening where we're at and then where we're going to have the drum circle things like that. It's just an aerial view. So it's really not spacings
or anything. So what what we need to understand is the number of vendors we're going to have. most important thing is number of vendors because once you have the number of vendors we can go out I'll you know I'm assuming we have the ability to draw lines on the the grass we'll mark off
where each of the the tent vendors will go you know the 10 foot spot because it's going to be you know the same area where your the markets is that's where those are going to go right so again you need to know is there going
to be five is there going to be a hundred so it's just that space where the market is. So, it's like like I the dog park I can't have there because I saw yesterday it was like areas because we're going to have like the drum circle then the DJ on this side. So, talking about the 10
vendors but like special well again we need to know everything and and where you want to lay it out. You saying that you want it over by the dog park that's not a big deal. We can do that. I just get directed and
I can put it. I mean, and I can do that. I just I need to just so I know what I'm doing. Just know, okay, they're here in this area. And then because are we going to have parking inside, parking outside? You got the aerial of the park, right? Yes. Just draw in there what you're
thinking. Okay. You know, we we know where the tent vendors are going. That's that's like games are going here, dunk tanks going here, fire truck. Yeah. Just draw on it what you're thinking. Okay. Okay. I don't know if this will help you, but I have one that
we use for Fourth of July. It's a dry erase map, right, of the park. It's large and you can use it. You know, I'll let you borrow it and you can mark it up and this way when you create your site plan, you can go off of that if that helps. That would be great. Thank you.
So, this way you're not looking at something this big trying to figure that out. But that may help you. It would. It helps us when we're spotting out food trucks, right? and we're laying those out and and we can determine, you know, so that may help you. So, I have it. I could give it to you tonight and you
could borrow it, but I need it back. No, no, thank you. But yeah, that may help you. It's the park layout. Perfect. That would be great. Do we have a confirmed list of attendees for
the 17th? So that way we know because I know a lot of what I've been getting is Yeah. Not not yet because the people that had said yes. Yeah. SPCA and the animal um animal
rescue said yes. The uh runaways they mean I'll I'll send them the application. I haven't Yeah. So there is there is some coordination that needs to happen from food truck perspective with the two days and they're because they're going to park and stay I would imagine. Yeah, I agree. So, you guys probably
need to coordinate with S. You get the food truck stuff laid out for both days or just alone? I I still have to finalize that with with And those have to be on the gravel, correct? They can't be on the grass. Typically, they're on either side of the gravel, right? They
they go on the How about I go get the map so I can show you on the map? The last time we were there, they had like the gravel was where everybody walked and then they're like on either side like of the way. Yeah. Although I don't know how wide the gravel I mean they may have still technically been on gravel.
I'm not sure. I just thought there was some rule or something that they could be on the grass. Is it? Well, because you know depending on you know the fact that they have generators and propane tanks. Probably best not to keep them on the grass
given we have 20ome. What how many we have per per day? Well, and that's the thing. Some are some are saying that they want to do both. Some only want to do one. So the years
And so this way you can get a better lined up around here. Okay. Right. So we space them out because if they have generators they have to be a good 5 ft away from each other. And then we go out there and what we usually do for Fourth
of July is we take orange paint and we paint them spray right so that they know where they have to go. But if this is completely covered and then your emergency services are normally up this way, your dog park is over here in the corner. So, well, you guys don't need to
worry about food trucks, correct? No, we just know where they're you need to focus on your tents within here. The food trucks will be along this perimeter. Okay. More down that way toward the pavilion. Yeah. And then the games would be over
here and then the touch of truck is like right here. Okay. Yeah, normally the fire truck and stuff is down in that Yeah. south side. Okay. And then we would wanted to add a couple tents over by the dog park. Yeah. Is that like that's pretty normal though, right?
Is that what you comment on that? Is that like what we were just so like having the on that front side is having all the food trucks on the side near the boat ramp is having the emergency services and the touch a truck. Um and then kind of that's boat ramp the pier.
It goes out on the south side of the park. Yep. And then the the big open field areas where we'll do the games. And then toward the pavilion is the vendors and then maybe a couple tents over by the or probably a couple tents over by the dog park and the drum circle over by the dog park. Drum can be too.
Oh, drum circles there. Yeah. Is there is there a spacing requirement for tents? Can it be right on top of each other? Food trucks there is a spacing requirement. Correct. Yeah. They just have to have a certain lane to get in and out. 5T. I think it's 5T for the
generator purposes. I double check that. But again, you're good on the food truck portion of the We got space. So, if you guys just kind of get a layout for your what you have. Yep. We'll just block this off. We can't use it. And then we know where we can
go. Thank you. You're welcome. Do you have something else, Ron? Let's talk about parking. Yes. Um because obviously with the food truck stuff there a lot of times during the markets there's parking that goes along the side there. We're not going to allow
any parking inside other than the this front area. Well maybe for very few handicap and then whatever vendors need to park. It's you know so you don't have a ton of cars where everyone is trying to walk and go from tent to tent and vendor to vendor. Most of those cars will come back and
park in the in that small parking lot in in the front. So, do do we need to reach out to Ryan and his group about using that? Have we already done that or No, I have not. I have not reached out. Across the street, it it shouldn't be an issue
um other than probably insurance purposes. Do we have something we can cover that if you ask for it or Yeah, I know we had talked about this. I can tell you for Fourth of July, um,
back before you were here, they didn't do that when when Gill Dogs owned it. And I don't remember what the reason why, but it was parking in Gil in in the old trailer park lot
off 19, which was Gild Dogs at the time. Um, Eric had reached out about getting a insurance right or something because it was city event for the 4th of July and John at the time didn't didn't allow that. Do you remember that? Yeah. That's
no about the trailer park lot across the park. So, so that would be the only thing to keep in mind if we can look into seeing if it's something we're willing to cover there, whatever for parking because we're going to have a lot of people potentially for that weekend.
Well, we've had it both ways, Mayor. There's been um administration and legal has that has allowed that and we have had parking there because it's private property. The city doesn't assume any responsibilities for those properties. Um and we have had it where they
wouldn't allow them and that police were to tow them. So, we have had it both ways there. Um but it's private property. So, as long as the city's not being held responsible or liable for any Right. So here's here again. I don't know what Ryan would. So if I own the property, you tell somebody, hey, can we
use your parking lot for this city event? Hey, great. Are you going to identify me? Because if something happens at your event, I'm not going to be sued because I allowed you to use my property. That's the question that comes out. We could probably talk about this offline, okay? Because it's going to get
into a big, right? I'm just saying just we need to secure parking and that's right. Keep in mind that that that area is not designed for parking, right? So there's issues. So our insurance company is not going to provide coverage for it. Okay?
Because they're going to say, "Is every is every hole covered?" You know, is every tree part? They're going to have requirements that they will not provide us that that writer to cover it. Okay. Well, just again, I just want to have
that question answered before we asked um maybe he was generous enough to allow it since he's a sponsor and all that, but again there's there's some liability there, right? That um you got to worry about if we don't have that parking
becomes a a real issue. Absolutely. Do we let's say that um we don't have that option. Can we allow parking up and down post road in the rightway or no? No, I mean people do for that event. I
can tell you someone have to figure out, but we need to be thinking about that. Walmart. Do we have the ability to shuttle? We have to figure it out. We don't have a shuttle, but because we don't have a
school. We don't have school buses, so that would be hard to do. Kia, I thought, had a shuttle. Is Is somebody going to reach out to to Ryan? You want me to? Yeah, that' be okay. I I'll reach out to Ryan and ask if we can use this lot for the the week.
Another question. Are you going to have portaotties in the park? They'll be there for both days. Okay. Then y'all have covered that, right? That's covered. Yeah. Okay. Good. Okay. Anything else on on the f uh centennial festival and celebration
event? Okay. Moving on to old business. Any old business? No. Okay. Then comments from the chair commanders. I'll start with uh member Robinson. Member Abfield.
Member Lair two. One. Sorry. Member Thompson. Negative. Member Carrie two. No. Uh Vice Chair Gonzalez. No, we were keen. I just had one comment. So, the the foresome for golf did get taken care
of and Yes. Do we tell that? I did. I took care of it with Amber. Oh, you took care of it. Yes, they have an 8:48 tea time for Saturday the 3 and um Dustin is covering the overage because a Saturday time is obviously more expensive. So,
he's covering it and it's just taken taken care of. Thank great. Anything else? Nope. Okay. Anything from our panel down there? Okay. I have nothing as well. Oh, I'm sorry. Thank you for your help tonight. Second
motion second. All in favor signify saying I. I. I.