meeting. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Madam Secretary Averro, please. >> Chairman John Eric Hoover here.
>> Vice Chairwoman Caroline Gonzalez here. Secretary Kim here. Member Don King. Let the record show that Member King is absent from today's meeting. Member Lauren Canul here. Member Troy Peterson. Let the record show that member Peterson is absent from today's meeting. Member Amanda Hoover
>> here. >> Member Atlanta McDonald. Let the record show that member McDonald is absent from today's meeting. and member Christina Fitzpatrick present. >> Okay. Uh next up is approvements. We have no minutes to approve. Move on. We
have no public. Um so we'll pass on that and then come back to comments from the committee members. Let's start with Vice Chair Gonzalez. Any general comments? >> Um yes, I do have a a question. Um what's our absent policy for this?
I don't know if we have anything specifically, but uh if I don't Has anybody heard from Atlanta? >> I was actually thinking the same thing. Um weached out to the flag of the United States of America and to the republic for which it stands, one nation under
God, indivisible, with liberty and justice for all. >> That's the second pledge. >> Yeah. So, um I'll try to reach out to her and find out what what her status is. Um and then I'll also talk to Nancy and see what I don't I don't know that there is a
uh a policy like we have in a couple of the committees where it's um you got to be excused or whatever. So, I have to check in on that. But, uh I I'll reach out and find what's going on with her >> because yeah, I've not heard from her. She's not been in the last several. >> Yeah. And and as a committee member, I
think a responsibility should be that you are part of the committee, you should be reaching out. >> Sure. Yeah. >> Something. So if we could have that seat with someone else. >> Yeah. >> That would be useful. >> Well, plus you find out she's going to be helping it this too. So >> And what is what I know she said she was helping for this upcoming event and then
are they doing advertising or anything this? >> No, I did not heard anything since last time she's here. So it's >> we did get she did get a a sponsor for it. What was once she turned >> health? >> Um so
>> but after that I haven't heard from her. So um anything else Caroline? >> No. >> Okay. Uh member Laren >> I don't have >> member Hoover. >> No >> member Cano. >> No. >> Member Fitzpatrick. >> Well I would just like to give my son a
shout out. He got a hit a home run. I mean not that one. >> Oh. >> He hit a grand slam this past weekend. Oh wow. >> And the tournament before he hit a home run both days as well. Very nice. >> I am missing his game, so I'm late, but I want to give him a shout out. >> Oh, good. >> Thank you. >> Good for him. Um, and I have nothing
general as well. So, we'll move right along to committee business. Item number one, seafood festival final preparation discussion. Um, so let's open up the floor. Obviously, we've we've got uh what was the vendor count? 70. >> We have 73.
>> 73 now. That includes the food trucks and everything. So, total 73 vendors. But I'm going to pop a layout up here that we can talk about here in a second. Um, and talk about parking and some different things. But before we jump into the layout and and that, is there any other um preparation stuff we need
to talk about? I would like to just put out there that we should probably do a full blast on all social medias, getting in on as many web pages and um pages as we can just because other
than me being here, I wouldn't have not known because it hasn't come across my feed or anything like that. So, I've been sharing it lately and then definitely just do a final push. >> Yeah. So, I I did go out and look at the um there's a Facebook event. And I know Caroline, some of the stuff you were
sharing was just a flyer. It wasn't the event, but the event itself had like 488 people that checked interested. >> Yeah. >> Um over 100 shares. >> Okay. The event did. Okay. >> And I've been sharing it multiple like >> So if you I don't know if you can if you can fix your shares where it has the
event on there that they can click on it and maybe >> I can do that. >> Um >> um it's an Eventbrite. I've been having people RSVP in Eventbrite. I've uh community calendar. >> It was in a paper >> so it's outside. Yeah. Coast News. Did we ever get little signs to put out in
front of the park? >> They are all over. >> Those are deployed today. I think those are all out now. >> Yeah. >> Are there some on 19 as well? >> 19. >> 19. >> We put one on Washington and 19.
>> We put several along 19 on >> We only had so many signs that went out through the city. So, I think we had a total of >> 15 signs. 15 of those 15 signs that were actually distributed all throughout the city. >> These are key places.
>> All key places, key intersections. Okay. All throughout the city. >> Walmart area where you come to the tea. >> We've got uh there's two banners. Are those going on the waterfront park? I guess >> one's going on waterfront, one's going out front here. >> Okay. Up front here. Okay.
>> I think next time maybe if we can push it out and get the signs up earlier. Yeah, sure. Um, are we going to be able to use the LED truck for that? So, >> of course. >> So, um, if you get that set up, we can
probably put that out maybe the >> day before we start saying Yep. >> or something on Friday. >> No problem. >> And then obviously that takes gas to run. So, we'll if um if you can kind of keep track of what that is and we can reimburse the gas on that. >> Hasn't moved since last. It's been a
little busy. >> Yeah. Um, anything else on >> preparations? Okay. Well, let's pull up the map here. Actually, let me do this.
That's a request. There we go. Okay. So, here's here's Waterfront Park. This is without the layout. So, let me go ahead and pull that layout up first. So, from a vendor perspective, like I said, you see the boxes here, get 72 in
there, which is more accommodating. And like I said, we've got some of those are food trucks. And so, um, this far left side, we'll pull that out. So, this these tents will be facing towards the east. Uh, and we'll move those back and they'll be the backs will be to this the
side over here and then uh then we can traverse through the the vend here. This is about 15 there's about three two to three feet in between each tent and the ones that are right close together those. So those are back to back. So the opening is towards the bigger side and
those are 15t spans. So it's about >> between >> in between Yeah, it's 15 foot span in between >> um which is more than enough. We actually over at the um the Walmart we did 10 foot spans and it was fine. So this we had a little space here. So we basically did a 10 and a half space in
between. >> Just just so I can have it visually. So these would be facing this way. >> So the very front ones be facing towards the stage. >> Okay. And then the ones this way are going to face out. This one this way. >> They Yeah, they'll face Yeah, the ones
on the end will face out. >> So they're going to be facing the road. Which far right >> are these fac those? So those are the backs are to the sorry those are uh they're fa they're facing that's a side. So their their front is facing towards
the inside >> this. >> So if they if they you know they can be open on the back side too >> but they're facing. >> So what are we going to do with these with the food trucks right there? >> So how many food trucks do we have? >> Nine. So we have nine, but I did have an inquiry of one of the catfish right now.
>> So nice. Let me see something here. So if we got >> We usually do one, two there on the right all the way to the right and then one in the bend and then the rest of them come up and around. >> 10. >> So when we move this over,
um, we could do one of two things. >> One, two, three, four, five, six. So we take out six that puts us at uh let's see two four that be uh 66 right if you take this far left row
out and if you take six more out puts it to 60 we got nine food trucks >> 10 more sign up >> and we got a total of >> 703 >> yeah so we're going to need we're going to need >> so 63 three. So we have
nine food trucks. I'm going to add another one. So 10 food trucks >> 11 is food beverage 10. So 11 of them and then 53 non-food vendors. >> So if you don't want >> What are we doing with the sponsors?
>> No. So >> they're part of the >> I would probably put them >> and they're in the front. >> They're not in the count 73, right? >> No. No. So yeah. So, I would you want those be up front somewhere? Um, >> so Hidden Creek is going next to us.
>> Let me pull up the map here. So this spot right right here that needs to be open >> for the band >> so the bands can get through here and back into here. All this needs to be available for them to get up here and load and unload. >> This is not handicapped for that day.
This is literally band loading unloading stuff. Right. Okay. Well, you could you could have you could have a tent there or whatever on that concrete pad if you wanted. I don't know what you guys got laid out from. Actually, we probably
>> for handicap parking, but now that we can't I mean, >> well, you can. You just said this is one spot. >> Well, it's not bad to have them. It's not bad to have to load and unload and do what they need to do. >> We We could have the the boat or car
there from sponsors. >> Are they going to see it? all your your >> first thing you see coming. >> It would be nice because this is What is this again? What that is? Is that a sign? >> The flag. >> The flag pole. Oh, here. That's right. >> And we're right. We're putting Diane and Larry right there.
>> Right here. >> Yeah. >> Cuz you don't Do you guys think we could put the like Let's say the boat here. Here. >> Yeah. The boat and the car like >> Yeah. Probably back. >> Or maybe we could put the boat over there. >> Here. Down.
Oh, here. >> Where's the Where was Where's the city tent going to be? >> by the tree >> right here. >> This tree. >> Yeah. >> This one. >> Yep. And then Hidden Creek was going to be right next to us. >> Okay. >> Basically, how we were set up for Centennial where Hidden Creek was or the
dog was next to us. >> Yeah. >> What's here then? You have nothing. >> Well, we we were underneath this tree last time, right? Yeah. >> Yeah. We were over here. >> No, that we were parked there over the tree. We were actually underneath that
tree. >> Under the tree right here. Yeah. >> So, can we put the sponsors like from here? Like all of us sponsored stuff here. >> Yeah. I would. >> And maybe maybe you could pull the boat right along this area right here.
>> And then we can put our tents. Same place we had them through here. So, it will be fine there. >> Well, remember the fence is there, too. So, it depends on how wide it is. >> Yeah, >> cuz the playground fence is right there, too. >> Well, I'm looking at that span has to be plenty.
>> The boat's only going to be >> 10 foot wide trailer. >> And there's no way of putting the boat in place. And just and just so you know, this the sidewalk that's about 10 foot the width.
>> Wait, we're going to have the golf carts going through where? >> Well, I would I would I would push the golf carts >> a lot of >> through here things around. Yeah. >> Well, again, this is going to stay open right here, >> right? >> It'll be closed when a band and that's coming in and out of there, but again, they're going to just pull through there and there and they're going to pull up
to here and then load their stuff, whatever they're going to pull out. There's not going to be anything impeding that. So once um you just send the golf carts down through this path to the G cart path and you take them all the way down and they can park all along through here. >> So we know for sure nobody's going to be in that little area blocking.
>> This area here >> right here. >> Yes. All this is going to be open. >> You can put the boat on the pad >> or you could put like you put the boat over. If we put the boat on the pad, there's enough room to put his tent right next to it. >> Yeah, you could do that.
>> Well, that's probably Yeah, >> as long as they have enough room to get around the boat. >> He needs to have it all the way to the side here to leave as much room here because I have to go trucks. So,
>> and the other thing, like I said, you could also put the the boat over here along the side and have the Honda's car here, too. >> I mean, it's a car. So, >> does Honda have a tent? >> They supposed to coordinate with >> Scott. So,
>> but yeah, I think this area here for for those sponsors that catches has a tent, too. I think it would be I mean just visually you're coming in it'd be nice to see the boat and the car. >> Yeah, you want all the spong stuff right there. >> Right there. And then the other tents
can be right here. And then hitting hitting creek hitting creek would be nice here because if the golfers are doing this, >> it can be right there. >> And then we have >> major obviously it would be next to it.
>> And then And I'll go back down there tonight to make sure a truck can get through this gravel here. >> Patches also nice there. And
is advocate I don't have their information. Advocate help. >> Yeah, I don't know if they're okay. >> But yeah, it would be nice if sponsors here and everything. And then so this is open. We can put tents too. We have room
to put some sponsors there too on the >> And how come we're not over here? >> Because we wanted people walking in >> here. So I just kind of threw this 30 by 60 >> somewhere here.
>> So we can watch also >> just an idea and we're more visible. Yeah, we can move ourselves here. >> And so our vehicle parking obviously all
through in here. How far do we go back in here? Do you remember? >> As much as we could, right? As far as I squeeze people back in there as tight as I could get them. >> Okay. So, I guess we we kind of line them up along this tree line. >> And we're going to have more parking
authority people. So, be able to And we're also doing it on the other side, right? >> And now they're gonna and they're going to open up right here by this tree, right? Yep. Towards the Yeah. by the playground. There should be an opening
two spaces opening. >> All right. So, they're going to come in here and then we're going to line them up along this fence. >> Yeah. >> Okay. >> And that's going to be for vendors. They're parked over there, too. >> Vendors parked over here. >> Okay. >> We're going to put them so they Yeah. They can't get out. >> Good idea.
>> All the vendors that are still going to put them over here, too. >> We have room. Yeah. >> Okay. >> Well, so how so the dog parks here? So, are we parking in here, too? We were going to Yes. >> Okay. And so the inflatables are where do they stop >> here? Yeah.
>> So basically this area here is inflatables. >> So we'll have all this for parking. >> Yep. >> Wait, what's for parking over there? >> This is parking over here. All this all through here around the dog park through here. >> Wait, where? >> These will be vendors. These will be vendors. They're not going to move. They're after set up. They're going to
be parked there all day long. So I'll let it be static. >> On the previous layout, you said there was an inflatable going that way. >> This This area here is inflatables. >> Well, that's not how you had it before. >> It is. This is it. >> Would you like to pull up the previous layout?
>> Do you have that print out? >> I don't have it. The the layout that you did with it. >> You want to pull that up, please? >> It's probably last year. I probably pull that up. I think it's in there. >> Yes. >> No, the other one that actually had the
It might be further down >> right there. Okay. >> Yep. It's showing that that's where I'm putting the inflatable. So, where is the parking >> supposed to be? Right there. I don't know if you heard this, but that wasn't
>> Well, that's this Did this come back from utilities when they went out and measured? I guess. >> Okay. >> Well, that's okay. So, so the >> That's okay. I think what I wanted to do is I wanted to Can you leave that up a moment? which would I think it would actually be better that way anyway
because right here we can put the slides right here kind of blocking out from them going so they'll always have a visual and then I can put the games either in the >> I'm I'm going to come back to this so you see the whole area >> so right here I thought it'd be better
to put the slides right here anyway going this way to kind of block off from that way >> and then even if I had to have a gate here and here but they go in they go up and they down and come out that side and then it'd probably be better to have the long inflatable right here obstacle
anyway because I want to see the visual here and here. I didn't like going this way vertical north and south anyway. >> So again, like I said, we can go horizontal this way and then I can either do the games probably in the middle or on the other side. So I can probably
>> go back. So we have a gate that separates here in the card. >> So which one's the slide in this format? Is it >> I don't know which ones of those are which. I want this slide right here, which is like >> I'm assuming it's that red one. >> There's a tree there and it will go right to the playground.
>> So right here can go through >> this reds would shift over there at an angle. >> Y >> and then this obstacle would come down replace where the red is >> and then >> and that little finger 10 foot somewhere in there. >> And then the games would either go in the middle or on the other side. But I would like to have gates that separate
the kid area from the parking and then if there's a gate >> Yeah. Yeah, let me put some cuts or something along to kind of block >> it. If they were going to rope it, there's a tree like right over there that would go to the >> to the playground. >> Do you have extra gates? >> Do you use those gates?
>> Well, they've got the the bar >> the barricade >> barricade tape. >> Yes. >> Okay. >> Um Yeah, just the barricade so the kids don't run into the parking lot. And then depending on how cars >> when are the when are the flights
getting delivered? um that morning, >> Saturday morning. >> Did we get the waivers yet? >> Yes, it's in the PDF. It's was sent to the city of Fort Richie and I also have a copy. That's all taken care of. >> So, go going back to the the maps. So,
it looks like somewhere along here we can gate that off and we have all this for parking as well. >> Yeah. >> Yeah. I just definitely want to have a separation of cars and >> Yeah. No, you will. It will.
And if you didn't, they're not moving. They're going to form a natural fence, but there'll be there' be a gate there because we're going to have to have some kind of line show to stop stop the front end. >> That's dangerous. >> They're not They're going to be there
for all day. You understand? There's There's nobody going to move those cars. >> They're vendors. >> They're purposely getting They're going to be there before the kids are >> and then it's vendor only. Okay. line's telling them they are not allowed to leave once they're in there. >> Yeah. So, there's no there's no traffic at all back in there. >> Okay. >> And they'll like I said, they all be
parked in that before the kids even get there. This is all before because they got set up by >> 9, right? >> The vendors. >> Yeah. >> They start from 8 to 9:45. >> Yeah. >> Those cars all be set. >> Okay.
>> Okay. So, inflatables. We got the vendor parking over in here. Is is it possible for the um inflatable company to come in at 8 a.m. instead of a 9? Um I don't know. I can ask for them to come earlier because >> they got there early to settle that up. So they don't have any cars over there.
>> Yeah. >> We can't hold off not to park them without that. There looks like there's plenty of room that they could drive off and come back. >> They didn't want to do it the night before. I can ask
>> cuz then it's the night before it's it's all ready to go. You just turn them on. >> Yeah, I can ask. I don't see it being an issue. >> Yeah, that you don't have to get early or anything. There won't be any pressure to get them all arranged and
>> message. >> Okay. >> So, we have how many sponsors? >> Sponsors. Um, right now we would have >> Oh, sponsors. We've got >> one, two, three, four, five.
>> Yes, they're supposed to bring, >> are they? >> I don't know. >> Yes, they wanted to. >> Okay. >> I was going to ask I forgot. I was going to ask Troy to see um they wanted to bring a popcorn machine because we have no pill in person. So, why not?
>> Oh, we don't. Doesn't um I know that one vendor they have popcorn. I mean they bring cotton candy. I thought they had popcorn. Popcorn >> local apps. They do the >> look
of the world >> refreshment junction. >> Yeah. the refreshment >> lemonade and did they have cotton candy or popcorn? >> Oh, yeah. Caroline refreshment junction. They're just drinks, aren't they? Yeah, they don't have anything like
>> but they usually they have cotton candy or do they have popcorn >> you know what we could do? Um, how many vendor uh food food tent vendors do we have? >> 11.
>> Okay. >> Yeah, they don't have any foods. We only have drinks. Refreshment junction. >> Mhm. >> We've got 11. >> Oh, you're talking about Sorry. So, there's 11 food vendors in tents.
>> So, you were talking about those that are going to be on the back of food trucks. If we could put the the food food stuff all together along that line. >> Yes. >> Right there. >> Yeah, that would be nice. And then they >> I was thinking the states just st them all the way up the food.
>> Yes. Yeah, that would be good. And then the vendors >> six. So, we just do that whole section over there of food >> all the way up. >> This here, front and back, >> there's 12 here.
>> Okay. So, then the food trucks on here and then this >> Yeah. So, if you if if we like I said, I'll try to lay out the food trucks once I get the size or whatever. But, um, if you kind of have one that stops about right there, kind of leave it open and
have it starts here. That way, >> yeah, >> they'll be able to go in there to it'd be like another area of food. >> Okay. And then >> I I don't >> these lines. >> What What are they the 11?
>> We have different We have beverages. We have desserts. We have >> So, like I like the desserts, like the packaged stuff, whatever. I put them on the inside. >> Yes. Anything that was doing something like >> food foods, put them on the on the outer side. >> Hot dog gentlemen. >> Yeah, put them on. So, yeah, we would put those those ones that are like
active food type stuff >> there. >> And then anything that's like more crafty food that you take home with you, that kind of stuff, I'd put them on the inside with the other vendors. >> Okay. >> And that should that should lay out nice. and all golf cart parking over here.
And we'll have all this space here in the middle for people they wanted chairs or whatever. And actually, if if they're going to sit in their golf cart and and watch, you can actually have golf carts lined up along here, too.
And what time are they setting up? >> Point toward the stage. Huh? >> What time are they setting up the night before? >> What? Setting up what? >> What time are people setting up the night before? >> What people? >> The rest of every >> the vendors. >> Yes. >> They're setting up the day of at 8. >> Okay. So, >> that's why it'd be better to have the
inflatable stuff done at night. >> Yes. Because they're asking what time is other people setting up? >> 8 o'clock in the morning. >> If they come the day before, what time should they come? You figure if you you got 70 vendors, you have 70 vehicles coming in there
trying to settle us up and next day. >> And when does the park close at night for public and get locked up? >> Dusk. >> What time is that? >> Like seven. >> Yeah, seven now. They're probably going to lock it on Friday early so nobody's in there.
>> Yeah. you know, like the whole >> Well, we I mean, >> well, if they're going to be setting up, I'm not going to be able to be there on Friday evening. So, >> nobody's setting up Friday. They would just But wouldn't they just drop off? They're not going to >> They're going to have to lay it all out.
>> They're not going to like inflate anything, right? Until Saturday. >> They're going to have to put it there. They're going to have to unroll it and unravel it and set it all up. >> So, what's the earliest they can be there on uh Well, >> you can't be there on Friday. >> No, I have practice. anytime Friday.
>> Um, who's going to watch them if it's earlier? >> Who's going to watch them? >> Who's going to Who's going to be there to watch the inflatables? They can't be left unattended. >> Well, the park is locked, >> right? Correct. >> The park is probably closing before
normal time or that date. >> Probably going to shut everything. >> Yeah. Once there's something in there, they'll close it. Because the tent's going to be up, too. >> Yeah, the tent will be up, too. >> Do you I mean, do you need to be there to show them where >> I want to make sure? >> Yeah. So, if you can't do it Friday, you
can't do it Friday. >> Yeah. No. So, it's just Saturday. >> What's the earliest Saturday morning? >> Can you do it earlier Saturday than 8? >> If they can't, we'll figure it out. >> No, I want to be there to >> No, I'm saying we'll figure out the parking if they can't do it before 8.
>> There's plenty of room for them to get in and out. Well, that's even with all that parking like even if they start on the north end and park coming south. >> Keep in mind so so you're going to have >> because you have that driveway pathway that's concrete.
>> So all this area here vendors will be unloading so that they they back along here have unload take their stuff here and start setting up and you guys have the stakes and stuff out right now will be out yet. >> When are we going to do that? >> I'm going to do a Friday during the day. >> Okay. I got to make sure that they hit
the grass one more time with the fire and things. I was out there today and they're supposed to >> I have to have everything set up by Thursday night. Give it to him so they can set it up. >> Okay. Like I said, I'll I'll I'll finish this layout so you guys have it and you can kind of >> I'll put measure. You're just you're
going to put the steak in the center of each tent, right? >> Okay. >> And then the food trucks obviously are going to be in the center. They'll just be right >> around the area. Okay. So, yeah. So, the vendors going to come in here. So, at 8:00, you're going to
have a lot of vendors with their cars here unloading their stuff and start putting tents up. So, you don't your guys need to be there no later than that so they can start setting that stuff up because after they get done, they're going to pull their cars over here and start parking. And
you just I don't know. >> Does it take them a long time to set those up? >> I mean, I know they're big, right? >> Yeah. How long they take? >> How long you think it takes? Like an hour >> roughly. Sure. I have no idea. >> And they're probably in a trailer, right? They got >> Yes.
>> So he navigate a trailer. So So it' be better if there's no cars there. So if you get there early or whatever, that'd be better just so he doesn't have to worry about cars coming out there parking. So all the vendor parking is going to be here and maybe maybe here. >> No.
>> You think we can all in there? We should be able to get everybody over there and then up top between the two. >> Okay. >> And so then guest parking would be all down through here and then I guess along the road. >> Well, we have all of Pasco Way that we
could park. I don't recommend parking people down the hike and bike trail just because >> have them park all along here >> all along there. >> Okay. I mean there's a good we could get a good amount of park cars in there. I was over there today and I love
>> on post as well. >> Well, and Laura, can they still park at Cancun? >> They can. >> That's long walk. >> Yeah, I would uh I would just have them line the perimeter of the whole lot here
>> and stay in a grass. Um, >> we're almost all the way in the grass. >> Here's the concern that I have is if he comes out and I can meet him out there at 3:00 on Friday. I don't know how early, but he said he can be there.
>> Who's going to watch it? And who's going to make sure that no one's messing with the generator and going on the equipment? What time? >> I'm not taking that liability. >> Well, they can lock the park as soon as you're done. We'll close the park whenever they're done. So if they go at 3 and they're done at 4, we will close.
>> So you just let us know what time you want. Park closed. >> I'll ask them at 3 on Friday or 8 a.m. Saturday morning. >> Park will be closed all day. >> Oh, close all day. Friday. >> I'm going to post. So we're going to close it for Friday to do any preparations.
>> So So she just coordinate with you what time they need to get there to drop that stuff off. >> Yeah, that's fine. And I'll and I'll and I'll relay it to public works utility. >> Okay. I'll see if >> Okay. >> Anything else you guys think of?
>> Are we Are we able to use that front in in front of where Gil was for parking, too? That little spot right there. >> Yeah. Are we able to use that? >> No. That Yeah, I'll I'll text Ryan. >> It shouldn't be an issue. Yeah, that'd
be a good spot, too. We probably get >> Yeah, we got several in there. >> Yeah, we could probably get >> I would prefer not to put anybody on this side of Old Post just because of the golf carts coming in and out. I mean, I know that they're coming in and out at a certain time, but
>> which side of post? The >> where you said around the perimeter? Yeah. If people are having to walk from there, that's all. I mean, as long as they're careful, but >> we afraid to be hit by a golf cart.
>> Somebody getting hit by a golf cart or a car getting in and out. >> We aren't doing the poker. >> That's what that comment you just made is my biggest concern with the kids with the vehicles close by. But the only thing with that is they're
not going to they're going to park and not come out where that is. This is this is on >> Yeah. This is people coming and going to be just for the vendors. So there, you know, there is parking over here too,
but it's way >> they have to hike it. It's a hike >> and whiskey still leasing that property. Okay. Anything else? That cover everything. >> Do we have PD for traffic control or
>> Well, fire department is going to be back here around the circle, right? Where they are stage >> outside the park is what I'm going to have. Well, >> probably somebody at the gate. I imagine >> the fishing clinic is there too, right? >> Yeah. Back here. >> Yeah, by the pier. >> That'd be over at noon.
Okay. >> Now, they do have golf cart crossing at is it Main Street and 19? >> They're going to they're going to be coming over between 4 and 4:30. >> Okay. Are you work now? Just officially,
unofficially, generally speaking, is that now approved cart crossing? >> It's No, it's they're going to main it from those times. So 4:00 to 4:30 and then was it 5 to 5:30 I think if you don't want to stay for the cuz Yeah.
>> You had to be out before I think 4 to 4:30 to get over 6:00 to 6:30 to go back if you don't want to stay for the music. >> You said 4 to 4:30. >> Yep. >> Okay. >> 4:30 and what other time? >> 6:00 to 6:30 if you're leaving to go back across.
>> Okay. >> And you don't want to stay for the festival. >> Okay. And then they'll have another one after from 9 to 9:30. >> And that's golf cart. >> Let me just verify that's what he said. >> Yeah. 4 to 4:30, 6:30, 9 to 9:30.
So 44 to 4:30 gets them over to do the things that they need to do on this side of the river or this side of 19. And then 6 6:30 after they get back to Waterfront Park and they they don't want to stay for the music, they they can go back over to Newporty then. And then if they stay, then it'll be another crossing at 9:30 after the the
>> So 4 to 4:30 to get to the west side of 19 and then 6:00 to 6:30 to get to the east side of 19. >> If you aren't staying and then 9 to 9:30 would be the third one if you stay for the concert. >> Well, how are they getting from the west to the east?
>> 4 to 4:30. Oh, that's >> Are you West to east after the after they come? So they 4 to 4:30 they come to the event east to west >> 6 to 6:30 they leave the event >> if they aren't staying for the music. >> Okay. >> And then 99 9:30 if they're staying
music >> it gets over. >> Okay. And then the city of Port Newport Richie even if they don't want to cross at Grant it is approved at this point for Newport city of Newport Richie to cross at Main Street. No, three things already.
>> The golf and marine I think are the >> I thought there was one more. >> Well, they're trying to get three but Main Street had approved yet. >> Oh, okay. >> So, I don't know. >> We could always tell them because I thought >> and I don't know that I don't know that they have their I think they only have one golf I think
>> is the one that's >> but again they have to they have to get they would have to cross the bridge which is not >> technically legal either. So really the grand is your crossing. So they need to take advantage of the floor at 4:30. >> I saw the signs back there. They looked
really good. All color coded. You like that? >> Yeah, that very nice. Nice job. >> So the waivers I wanted to bring up, I heard earlier the um They I keep getting um they take a picture of the waiver. I actually would prefer if they can just send me the PDF
of the waiver so we can print them out. >> I they keep sending me a picture of it and it's just it's not what they you know and it's not it's not legible. Some of it's kind of you know >> fuzzy. >> So if they can just get a digital cop look at it right now. Um he said 3
o'clock is fine on Friday. So Friday someone's gonna let me into the park. Yeah, we'll have staff there the entire day. >> Okay. >> Did you get a copy of the W9? Because they sent that as well. >> Yes, we got the W9.
I'll make sure that someone's there at 3:00. It's not a problem. >> Anything else? >> They're going to try and put an outlet in that spot. that front one. Oh, >> that that spot is a junction box for the fountain out front that you that you took a picture of. >> Oh, it is.
>> Well, we're going to put a we're going to go ahead and put an outlet on top of it. >> Okay. >> So, there'll be Lisa said there used to be an outlet there. I guess maybe when they did some of that >> probably was, but when they installed the fountain, they just they rewired that as a junction to go from to the fountain. >> That's basically what that's being used
for now, but we're electrician just run another outlet to that section to that area in case anyone needs it. So went out there today because we've got you had the first band that's coming in. Not a problem. It's set up whatever. Um the last band
is I think a five piece a lot of equipment or whatever. I think they're going to come around 3 3:30 to start setting their stuff up. Well, that's when Core Scott and Tom are going to be playing. And so um we'll probably get if you look at the screen here, see my
mouse? There's a this front section here. We're gonna drop a tarp top to bottom so that the band can set up behind there. Cory Scott and Tom has this little front part and then when Cory Scott and Tom are done to get out, then there'll be a little dance floor
there if people want to use it. >> Oh, that's nice. >> So, but we'll have >> Why are we bringing anybody on the pavilion? There's going to be a cooking up there. >> Well, so if we don't have to, but what I'm saying is Cory Scott and Tom's going to be there playing
>> and the the other band's going to sit up behind them. >> So there won't be equipment. >> So when they when they're so they pull their equipment, there's nothing going to be there in that little front spot. So if people wanted to get up and dance in front of the band, they could. >> So like the band will have their little bear. Do they have a little stage or just
>> I don't know what they have. And like I said, maybe not work out. Maybe they'll come forward a little bit, but it's an option. But we just because they need to start setting up when the other group's playing. And so that was the best way we figured to do that is to drop a tarp there behind them and that way they're
not interrupting the other band playing and they get all set up. And then when they're done, we take the tarp down. That's uh 15 by 10 more or less. From post to post, it's about 15 and a half, but it would have to go all the way to the post. And then 10 takes it from the
top to almost the bottom. >> So look for something that's 15 by 10. >> Yeah. Yeah. I would get a blue one if they like a tan one or something. Something that >> or >> black. Yeah. I don't think blacks, do they? It' be good to have like
our logo. >> Yeah, it' be nice if we had the logo that we could put behind it or whatever. I don't know if we got any way to do that. But >> so are you volunteering to hold the old logo just standing here like this? >> Yeah. >> Just stand there with logo something, but I didn't make an hour and
a half. >> He wants you to rethink what I just said. >> Take your time. Yeah, >> great idea. And just to confirm, um, we should be there like at 8:00 if possible. >> Yes, 8 a.m. if we can for vendors. Um,
and then a parking and then 10 parking. I think parking is going to be our biggest >> the vendors in the morning. Hopefully the stakes and everything will get going, which is good. I'll I'll handle the majority of the vendors, but I just need assistance when they're all coming
in. I am planning to have um sheets done that says vendor parking or like vendor >> to give to each vendor so they when they park their cars it says vendor >> so we know um yeah I'll be there by eight. Yeah. Thank you.
>> So our food trucks just so I know. Are they all going to be on this side? >> No they're both >> they're on both sides >> even through here. >> Yes. That's like um Holly. >> Yeah. >> Yeah. Like that. 15. I think we start
from the light pole back, right? >> Yeah. >> And then the port >> the light pole is there. >> Yeah. And don't forget the portaotties are going to be over there, too. >> Well, that just goes on the side, right? >> Yeah. >> Um those are going to be delivered on Friday. >> What?
>> Yes. Is the police having that little trailer thing that they um I would assume they might bring it. I'm not 100% sure what what kind of police presence or actually going to have. >> They'll probably have their tent, right? Or less. >> Yeah, they'll have they'll probably I'm
sure they'll have either the tent or >> you know their little that portable headquarters that they but basically we don't plan anything in here that's all police and >> Yeah, that's police. Yeah. >> So where would the first food truck go? >> The between police and portaotties there's space. >> Yeah. So, like last time we had the
coffee truck and we had Kona Kona ice. >> So, that's enough for two food trucks type of thing. >> As long as they're pretty small, they two will fit right there >> in this grass area. >> Yeah. >> Okay. So, so the portaotties are over here. >> No, >> there
>> or here, isn't it here? >> That's the light pole I think you're talking about, right? >> No, but more up the hill. Yeah. >> By the tree. Yeah, like that tree area. >> Yeah. So that'll be the first food truck on the side by the tree.
>> I was thinking of putting um their refreshment junction over there >> like the like the first cuz like Kona Ice used to be there so they're not in our event this time. So put them there. >> Like I'm trying to do like refreshment. I'll play around with the setup.
>> Be 15 foot apart, right? >> Yes. >> I need to know where to start. Uh by the time I mean the uh light go right there, right? >> So the portaotties be over here. >> No, they're going to be up further
towards the tree. >> You So you have >> Oh, the porta potties are So the food truck before the portaotties. Okay, got >> food trucks before the portaotties. >> Oh, so portaotties are going to be in this area right here. Okay. So we get like two food trucks here. >> Food trucks and then we can usually get two on the other side of the tree. >> Gotcha. All right. Yeah. And then um
like Jimmy Coven um Georgia boy. So since he's a smoker, he last >> for Okay. In the back. Perfect. Cuz Holly Holly days I keep saying Holly Dolly. Holly Days. He was in the in the corner like that in the back. So yeah, we'll put him in the back.
>> Yeah, put him on the back of smoke. >> I don't think I have anybody else in the smokes smokers. >> Okay, perfect. >> Um >> I'll look at that list. So, is there a smoking section or is the park what >> for smoke? I don't know. >> I don't know.
>> Smoking smoking. I'm thinking is there a smoking section or are there signs that say no smoking around the playground or the clean outdoor indoor air act or in a park >> outside? >> So, they smoke wherever they want >> pretty much. We've never because even Pasco County has signs up
at their parks about no smoking. >> We we don't. So you can smoke at will I guess. >> Okay. I would I would like the board I'll come to one of your regular meetings to suggest that >> the clean air change.
>> Huh? >> We've never had any enough input to make a change on that. I have a designated section. >> I don't I don't think on a daily basis we get that kind of >> I don't think we've ever clean in in the park >> indoor air act. Now they have the Clean Outdoor Air Act that was passed in
legislature a few years ago. So something to consider especially around these kids. >> Yeah, we look at I didn't uh I haven't thought about that. You know, I've never really seen anybody smoking out there. >> Even the events we've had, I haven't seen a lot of people smoking. >> So never really thought about >> vaping, but not
>> which mostly that's what they do now. Vape. >> Yeah, that's the new thing. Still not good for the kids. Anything else? I think it's all right. I move on to old business. Is there any old business?
Actually, before we do that, let me go to this this uh budget. >> I have not other than the fact that they need Brasher Park open at 6 a.m. >> Yeah, that's done. That's already been notified.
>> Okay. Um I think they're good. PD was notified about that. Um, yeah, I just want to clarify on the on the budget part. The um I just want to make sure that we're they're going to be cutting checks on Wednesday, so I want to make sure I have all invoices. Um, the
banners have been paid for. Um, I'm not concern I'm not concerned about the board of parties because we usually pay them after, but um I know we were talking about, you know, just a little before the meeting about coordinating with the three bands. So, um, I'll I'll coordinate again tomorrow to make sure I
have those. I have I have the DJ's invoice. Um, is there anything else that I'm not thinking of that we need to have a check cut before you? Um, besides the and the inflatables as well. So, I have the invoice for the inflatables, the DJ
inflatable 500. >> Yes. >> Yes. We got 2400 in music. >> All right. Total It was DJ was >> 400 >> 400 and then we had >> 300 and
>> 600 and and >> I don't remember >> we were 100 under budget so which we said 2500 I think I think it's 2400 is that what you had s >> I don't like I said I'm not 100% sure on the >> I think 2400 so
>> so so 2400 500 for inflatables so we're 2900 I saw that the space agent was like $97, right? >> And I mean, there's going to be a couple more signs, too. >> So, let's say a thousand. >> Yeah. Because
>> the sponsor signs I forgot to >> Yeah. >> The we had what's what was the portad body stuff? >> 600 630 or something. 630. >> Oh, shoot. 2400
+ 500 + 630 + 1,000. >> So 4530. What else expense wise do we have? >> That,000 you just inputed was for the banners, right? And banner size. >> Yeah, the 900 plus. >> Yeah. Um, add another 100 to that because the two
banners here cost was 190. >> I'm doing signs so they can be spread out through the park. >> Oh, you're not doing you're not doing banners. You're doing >> like we did for holidays with everybody. >> How many signs? Just a couple. >> Six. >> Six. All right.
So >> right there at the gate when you go in, >> you think or no? >> 1850 per you said you wanted to do. >> Would have been nice to have like hooked on the bayou which is plain so you can use it all the time. But I don't know if
we can do this. You know what I mean? like something that you can have for years. >> Well, she'll buy you banners that do have the date on them. >> Yeah, >> you can almost use them next time if you just got something to put over the date. >> Yeah. >> Just keep taping a new one on on top of
it. >> And it might just be the numbers and you know, >> you never know. It may be the same date, too. Like, oh, >> so anything else wise that we're missing? So, we're at 4630. So, this says we had cash on hand at
4,900. I thought we had four on hand. >> This is what Adam provided down. I guess I like that. So, that's really closer to five, but uh so 4,900. Um and so we're in good shape
because we brought in five, six, seven. Okay. >> Yeah. What why don't you if you can do a do a banner for the front too with sponsors. Give them >> signs or just the banner. >> You can do both if you want. I just
think if you put a banner up the front >> 90 bucks. Yeah. I mean, it's 95 per banner and $1,850 for the yard side yard signs. And those are double-sided.
>> Well, how much are the the individual signs? >> You think do like one per sponsor or something? No, I was going to put them on. >> Oh, one square part. >> Yeah. >> How many you going to do?
>> Six of 18. >> It's like $111. just be do six signs of the of this of the yard signs. Well, we could um if we put a banner up front. Yeah. If you didn't do a I
don't care about signs. We do those two or we use two banners. We do one front. We put one kind of somewhere where it's very visible >> to the stage or something right there on the side. >> Cuz they're going to be there when they walk in.
>> Yeah. >> Cuz the price of the banner is about the same as the six signs, right? >> And you're getting probably more real estate out of it. What do you think? I don't know. I just feel better getting
rid of those signs than a full banner. But that's fine. Not that it makes a difference because it's pretty much >> Oh, it's easier to throw in signs in a >> banner banner. >> Well, if we focus on those sponsors next year, we probably use the same banner. >> I know. I was we can just change
something. It's true. I mean, maybe it can be yearly >> and and it just be bigger. And like I said, I would put Honda 4 and Unreal Marine. two big ones >> and then do uh you know catches kind of in the middle a little bit smaller and
then advocate hidden and then the church same size layout or something like that you do whatever you want matter me but I think probably at least one banner when you drive in the gate I think we should have that next to our hooked on a
bayou banner thanks to sponsors So people even driving by the park will see that. And I guess when are we going to put the banner stuff out? >> Tomorrow. Sadly, >> you just got messaged me late today.
>> Okay. And if you want to do, like I said, if you want to do a second banner instead of the signs, whatever you think's best. Okay, that's all we have in the packet. Is there anything else? Old business.
>> Okay. Um before we adjourn, everybody's going to be there crackadon, right? >> What time? >> 8. Since you're coming on Friday, if you want to come later, you can. >> Um, I'm going to send this to you. I'm
going to email it to save PDF. This is the way to the desktop. >> Tell me if this is okay because I just copied and pasted it. >> You sent it to my email. >> Um, I'm going to send it right this
moment. Let me drop it here. What's the email? >> Mayor at city ofport richie.gov. >> PDF. >> So, mayor. Yeah. Mayor what? >> At city of Port Richie.gov. >> Mayor at city of Fort Richie or Fort
Richie? >> Of richie. >> of Fort Richie.gov. my email here. >> Do you need it as well or is that >> Yeah, copy file. Yes, mary. >> Anyone else?
>> I'll pull up here to show everybody. >> All right, there you go. Sends it. You see what it looks like as the same PDF. Something you go. Oh yeah. Mr. Nate sound
here. Let me see. Looks like it has the minor's names on there. >> Everything's exactly the same. >> Address, the parent guardian's name, signature, date. >> Yep, that's that's much better. Um, you want me to
print these up now so you have them or Oh, I don't care. Um, if you wanted to have your guys's waiver also on, do you just want to >> on the front and back instead of wasting paper or >> conserving paper? We should say
>> I'll see this tomorrow. >> Unless you want them separately. I don't care. >> And did a generic copy of minutes. So, if you want to just copy and paste this onto your letterhead. minutes. >> Did you see it?
>> Yeah, I kind of >> For which minute? For which meeting? >> Today. >> Oh, okay. >> Just typed up while we were talking. If you want to add up to it, um, does anyone have a Gmail if they want to make edits to it?
>> You want to you send to Ashley Mcdana and then she can forward over to Kim. Um, there was one thing I was going to bring up. Oh, did we, um, did you get to move on
by you finalize the sponsor packet? >> Yes. >> Okay. Um, if you can get me that so I can send it over to Coast. They're going to sponsor that. >> Do I have >> If you don't, I'll just make sure I see. Yeah, there's a final one, but I gave
this to Ashley, but I don't know if you have it. I'll get it to you. >> Yeah, cuz Coast reached out. They're going to sponsor if they want to buy you. I think thousand. >> Who is >> Coast? >> Coast. Who? >> The car dealership. GMC, Buick.
I thought there was something else. Um, I guess that's it. >> So, I'll work on the the layout. >> Yes. >> Plug people in. >> Layouts always help because I know it's not like I can't wait to see the states.
I'm so excited. I'm excited. See how it goes. >> Hey, S. Can you can you go get the uh before we adjourn, can you get those signs? Just show each one the signs, the colors, >> the parking and all that. Yeah. Just so everybody else can see them.
>> Want to toot your horn a little bit. They turned out really good. >> Oh, it's a must. >> You do a lot. You need to show it. >> Yeah, they really they really good. And you could use those every year. >> Well, and I purposely did them like that so we could reuse them to buy.
>> Exactly. We might have to get a few more for Boom on the Bayou. But >> the Boom on the Bayou, the parking, but I mean it'll be it's just literally we can just move but we can move it up. >> Yeah, >> because it's less stuff only 12 vendors. That's it tonight. So
>> we can literally move it up >> and we can utilize that whole. We can put the vendors up top and then utilize that whole area. >> We can walk that park with our eyes closed. >> I know. I was just out there today because I was checking the fire ant.
>> Did it work? >> There weren't there were some out there. >> Do we have to wear like specific shirts for that day or does it matter? >> Whatever. >> We do we have like committee shirts or
something saying like so people know if there was an issue they need to come where to go. No, the um we probably talk about that for future stuff and getting the vent shirts. We didn't get them for the centennial. >> No, probably. Well, we have our centennial shirts. >> The I know that the next door they do
for like CAC and all that they've got that. But I don't since we got the new logo. I don't know what they've done for the if they >> No, there's nothing. >> We probably need to wait till we get the new logo embroider. Have we um for the new logo? Oh, they got the Are they going to do embroidery for that going
forward or still they didn't use the round seal? >> I didn't know they were that >> for the shirts and stuff. >> Excited. >> I got to look at the packet that they gave us. I know they had a specific design for the way look on like clothing. >> Okay. >> They provided K provided us with an
entire packet on stationary clothing, vehicles, stuff like that. >> Okay. Yeah. So, once we get that set up, then we can look at get some shirts. >> But we do have a tent. So if anybody has an issue or something, we'll be there. >> So we got golf cart parking. >> That is nice. >> Back in. See how they're all the
different color. >> Back in parking only. >> There's another pink one too that says forward back only. >> Event parking and vendor parking. >> Vendor parking.
>> Look at that. >> Yeah. Very good. So you mean you hold the banner? >> Yeah. While we were talking, I I re I reposted about the uh about the event >> on Facebook and then the multimedia. >> Okay.
>> Yeah. >> So, I went out to about 400 people. >> We've been putting it out a lot. >> And you can do what? Add everyone. >> That is nice. >> And then are we putting sponsors on that? >> No, separate sponsor banner. There's two of those. One goes here,
city hall, one goes on. >> Yeah. No, good job on those. >> What? Oh, no. I see it. The logo. >> Yeah. >> Nice. >> And that was how much? 90 >> 95 I think
>> it should be like familyfriendly free event. >> So So just >> free event. >> Yeah, free event top left. >> Oh, okay. >> Um so
they're local whatever. So 8 foot by 4 foot banner full color like that with grommets is 74 bucks to my supplier. four. >> That's a That's a 6 by3, right? >> I forget what I told you. >> How much was that? >> 6x3 is 90.
>> I said my 8 foot x4 foot is was 74 something. I think it's 50 something for a 6x3. For a 6 by >> this is 3x6. >> Yeah, 8 by3's I think are 50. 8x4 is 70 something. So I know what their 6 by3 is, but so they're kind of high on their
banners, but that but again that's that's a printer cost that I get. So that's they're marking up obviously, but um and the signs I don't those were 18 a piece doublesided. >> Doublesided.
>> Yeah. So I I just ordered a hundred. >> You ordered in bulk? >> In bulk. But yeah, but they have smaller thing. But but 100 is like was like uh >> $4 >> 460 I think >> if it's the same then it's usually in
bulk but if you only do one or two and they're different designs >> well she did like what 15 and 20 or something 15 of course that's probably the minimum bulk of like 20 or something but so maybe that's a decent price I have to look what what single stuff is but but the banners for sure might be able
to get those cheaper going forward because you just send a PDF in, right? >> No, I JP it and then I do the PDF for print or whatever it is and then they also get the >> Yeah. Well, next time if we do banners,
I might be able to send it through there. You guys get >> it's BC online down there and they'll they'll ship it four five bucks. So, we maybe look at that. Have you looked at local reps down the street?
>> They're one of your vendors. >> We've always used face, I think. Right. >> They like doing such a quick turn. >> Well, that's another thing. Yeah. So, it there's a little lead time, but >> Yeah. Special since like I to send her the parking sent to her Friday and
they're done today already. So, >> and I sent them after like at 1:00 on Friday and had them done. >> Are there is it price same as if you give more time or is that like rush price? That's No, that's the regular price. >> Okay. >> Very nice. >> Okay. >> I was not expecting her to have
everything done. I told her the parking signs could wait until like >> closer >> closer, but she she messaged and said they were all >> No, they're definitely good for us. They're good for us. >> A comment. Um I don't know if I had mentioned that a restroom company had
contacted me. So, I told her that we didn't need them for the secret festival. We already had a vendor. however, just to inquire about this um on the bayou. So, I'm I'm finding out, but it is one of those trailers that they bring in. So, I'm just going to see how much that is. And >> yeah, some help. >> I think that would be nice.
>> Mhm. >> Just to see if it's easier, if it's not. Then if they would do something like bulk so that like three events that we have, three yearly events, how much would they charge us? And I just sent you a sign of how much
signs cost from the other places. >> Okay, cool. All right, look for a motion. >> Motion tojourn. Okay, all in favor signify by saying I. I >> what?