mam CL I have please chairman John Eric Hoover here Vice chairwoman Caroline Gonzalez Carolyn can you hear us Carolyn think she took it off M hold on oh hold on what is
this Caroline can you hear us yes can you hear me yes now I can thank you so much thank you member Sal Cary here member Adam Thompson present member Julie Keenan here member Cheryl
Taylor here member Kim lary let the record show that member Kim lary is absent from today's meeting member Debbie Robinson here member Janet applefield here thank
you okay first up is comments from the general public I do not have any signups and I do not have any public so that I'll move on to comments from the chair and committee members let's start out in the virtual world I'll start with uh member gonzale or vice chair of Gonzalez
you go first we have a set of minutes as well it's not not on not uh you want to when you want approve those four comments or for yeah should be first item okay um it's up to you but
normally that's first do we need to amend the agenda to do it or they're attached in the agenda I don't have them on my agenda sheet are they ATT they are attached I apologize for that they're not on the
cover okay y um so let's um hold on a second let's go ahead and approve those minutes so look for a motion for the approval minutes um make a motion to approve the minutes from last meeting second okay motion second any further discussion all in favor 6y by saying I I I
motion carries okay next up comments from the uh chair and committee members uh we'll start with uh Vice chair Gonzalez you want to go first yes I don't have any comments right now okay thank you moving on to
member Taylor how about you no comments right now okay thank you uh member Keenan not this time member lary too um I had the clerk print up a s enal event list that has our new dates
um the names of the events the times locations and subcommittees um I just want sometime today during this meeting to make sure everything is okay um just so we can post this information and move forward with it so in case anyone has any comments on any of that I just want
to make those Corrections today okay did we want look at an hour real quick just if you want to that's fine let's go just knock it out real quick um obiously February's done uh uh car show 12 food truck Magik the 13th
well times car show 12 10 to two is that right Cheryl that again uh Car Show April 12 10 to two okay yes okay and then food truck night April 13th 400 p.m. to 8:00
p.m. correct okay both those are ocean and we got the fishing tourament Saturday April 19th from 6:00 to 3 correct at various locations in Whiskey River restaurant uh the golf scramble Monday April 28th from 8:00 am to 2: PM Seven Springs that is correct um on that
I did there was a a flyer that was sent out that uh I think Kim had sent to you everybody D fly a draft Yeah she has we haven't mass produced yet yeah I responded back to Ashley on that but the times so when you just when you talk to
the uh the golf thing 8 to two would be the actual tournament we'd start golfing at eight yeah but the T tournament's about 8 to 12 because it's a shotgun and then the the buffet or prize time is probably only going to go to about one or two okay but so I think on the that
original flyer it was like a checkin was from eight to nine or something so we need to make sure everybody's well you can't get you gota yeah I mean that'd be like 7:30 then yeah we probably have uh do you want to say 7:30 to
two sure well I mean as long as you put on the flyer check mean I think you leave at 8: a.m start time check in no later than 7:45 I I would just say start checking at 7 give an hour for check
in golf starts at 8 similar what we did for the bowling tournament check in starts at 7 okay which I guess you probably put the time on there seven too that's what I'm saying I think just so everyone because you you you know people if they think
it's 8 o'clock they show up exactly like five minutes to8 yeah so I just changed it to 8 seven from 87 uh business expo Wednesday April 30th 3:30 to 7:30 yes okay thank you uh then may we've got
the kickoff parade May 10th 6:30 p.m. to 8:30 p.m. that sounds right Walmart parking lot it was G to be from 4:30 to 9 p.m. okay 4:30 to 9 all right yeah I had a comment about 4:30 but I wasn't sure about it so that's going to be 4:30
to 900 P p.m okay and to 9M so the parade is not starting at 4:30 right it's just kind of preparing for that and then what what time will the parade actually start um yes the parade should start
like 5:30 I was it an hour if half an hour to an hour the par should start from 530 it's only going to be um the route would be like half an hour so then the event should be
um I would say the break starts 5 or 5:30 depending on how many um people we have and then um who are participating in the actual pre and then it should be from 5:30 or 6 to 900 p.m. at the
Waterfront Park we're going to have the drum circle and I'm trying to get other vendors out there okay so you want to just say start time 5:30 or 6:30 let do that start up the at 5:30 and then 4:30 set up
4:30 set up 5:30 start yes okay and then mayor ball May Friday May 16th from 6:00 to 10: Smart Manor that's right yes okay Centennial
Festival Saturday May 17th 9:00 am to 2 PM Waterfront Park yes okay and then Sunday May 18th Johnny Cash concert fireworks installation in Times Capsule and all the other stuff
6 6 p.m to 10 p.m Waterfront yeah so I may have something slotted for the same day at here at City Hall for the Time Capsule but I'll include that later that'll be later on you know earlier in the day Shar you have a
comment okay okay so I think it's everything okay good all right anything else nope that's all I had member Thompson member Outfield okay member
Robinson okay and the only thing I have obviously we we've had the bowling tournament this past Saturday it was a uh i' call this a semis success just because we hoping for more people but we did have nine teams so we almost had 10
lanes which was our original kind of thought process we was hoping to get more than that but um the uh we had did have nine teams the just so people know that we paid three places since we had nine teams I gave the the uh uh Team
captains the opportunity if they would rather V for like Place one and two or just first place instead of doing three places since there was few teams and they all opted to stay with the three three payout structure and so we paid first place $200 um second place was $100 and then
third place was $60 uh for a total of3 $60 payout 540 went to the um bowling alley for the lineage so a total $900 what was brought in and distributed so but it was good everybody had fun it
was there and it was a a good event like I said it's uh be nice we could have some more participation but you know we were able to have tournament so that was good okay and that's all I've got on that Mr chairman related to that can you um explain because I'll have this same
issue for the fishing how how uh what the attorney said about the payu I know was Matt coming back in okay well if he comes back in let cover it in Old business we'll we'll talk about that because U he was supposed to be finding out from the attorney on those things I'm not sure if
she got back with this or not um okay moving on to committee business item number one Centennial events budget discussion I will pass that to member Thompson for his update um yes so I put in uh the History inheritage Day Tour which was, 147
8 um the the 8339 was the only expense I had for the bowling tournament I'm assuming that's correct that's for the medals yes I guess yeah there's nothing we spend anything okay all right so um
on that topic so we bought the medals we got an email from the metal place apparently they they uh uh book The Wrong medal so we got a higher class medal the ones we were supposed to get were supposed to be about a dollar a piece they charged the dollar we paid for it but now they're saying that
they're actually $3.49 a piece or 389 something like that so um and because they sent it to us after the bulling tournament we gave them out and they're like me you already used them what they're willing to give us is a $25 credit on it and a 20% credit on our
next order so I think it come out to be close to $300 and then $25 off of that then we paid $80 so we there about $150 is that is that Tru the ones that we got were actually better medals than what we ordered that so he's saying that they just put in the
wrong I I don't really know what we ordered but we don't we don't have any charge huh we don't have any charge she said this is still the same this was the same price1 one $19 each you turn your microphone oh yeah
please when did you talk to her this morning okay well they sent an email the the CEO sent an email which I can I can cat should have printed out and sent it but he sent it and said that whoever uh originally purchased it when they put it in they put in the wrong metal so we got
a higher value medal than what we originally were supposed to get which was supposed to be a dollar so he said we owe a difference of 349 when he says they put in the wrong medal would that be us yeah they no it wasn't it wasn't because I was on line with the lady and
we did it together online and when she when I called her um on Friday um she said that it was the right metal but they sent the wrong metal that it was the right metal what I put in I put a laurel Reef which she's not she's not saying it was our fault he's saying that
whoever processed it on their end he said it was their fault yes it was and they they put she they put the wrong metal in yes um so we got a higher class metal than what we had originally purchas or asked for which was a dollar medal so this one that we received was
349 and he wants his difference of the 349 and what he said he would do because of was his fault it was $25 off the entire order and then 20% off a future order but he wants us to pay the difference so have we already paid the invoice for $83 we did 89 something I'm
gonna call because I didn't get 339 no off I think that's on them yeah I mean heend inv Voice or anything but he did you know state that he wanted his money the difference no that's their fault so um he did apologize though I'm
sure he did um the um call I don't I don't think we should pay $300 for I mean no offense the metals are nice but they no no he's not oh he he's want to actually bill us for the to pay the difference oh no the lady said the same price the lady said
that this was also the same price the 109 okay so hold on a second so I was so we paid $89 so he wants to bill us more with a 25 20 or $25 discount yes yeah he wants us to pay he wants us to pay well this is from CEO I don't know who you talk to I'm just telling you I got an
email from the CEO and he said that the medals we got were the wrong medals the ones we received are $349 Cent a piece and that to because it was their mistake and he's the CEO and he's calling himself to apologize that he was willing to knock off $25 and give us a 20%
discount on a future order well so when you say that I don't hear in that commentary that they're going to charge us$300 some dollars for them he was just making us aware sounds like to me make us aware that the medals we got were actually $3 medals but he but
nonetheless he's going to knock off $20 so he goes he's gonna give us $20 back and we're be in for the way I understood it was he wanted us to pay the difference and he was going to take $25 off of that that's what I'm get I didn't case no way I didn't receive an invoice from I can't even believe they would even ask that to be honest with you so I
if he was just I mean at this point if he was just going to call it even you not you know we there's no skin off our back I don't know why he give us $25 but yeah he he clearly said what we supposed to get was supposed to be a dollar the ones that we received are $349 they're a better medal and um he's will to take
25% off these were also $3 and something but it was on clearance these were also good medals but it was on clearance for one9 and that wasn't even the one we got that that one you've got there that's a different picture right yes that's why I knew it when I got it when you opened it
up I said what are these numbers here yeah I mean he I haven't received an invoice from him or anything like that he that's what that's what the email was so I so are you supposed to call him back I didn't I didn't respond and I I don't plan to unless y'all want me to I mean he didn't come out and say Hey
you owe me200 more dollars he didn't say that at all but he was I mean the context of the message it was a pretty long message he said that and then he's like I just wanted to apologize this was our fault and that's why I'm willing to offer you the $25 it doesn't seem like Fault by the way here's your bill yeah
so the lady told me today that she was offering a$ 25 um off our order and 20% off the next order just wrote it down do they do a challenge coins just out of curiosity do we want
to deal with them well I think I think um Vice chair um Vice chair Gonzalez already has a a line on some coin she got an I saw that that and and um uh Jackie handville from PD sent me the information for the challenge coins of the company that they used how much were
they we're going to reach out to that out well it's 20 if it's 20% off the next order that's could be substantial if it's if they do that kind of thing well he probably one his $150 well that that's yeah yeah I mean to give us that 20% I mean I'm not I'm not gonna you know he he hasn't sent me anything I'm
not going to not GNA reach out to it or anything like that so you know unless you guys want me to but yes the way I took the email I think we I think we got to respond back either way and I think it's as far as I'm concern our transaction is
through right but do we again we had we ordered something we got the wrong thing again it's 90 bucks so it's not a big deal really but um see you may respond back and be like
we feel like we're good or you calling back and say hey do you guys challenge coins just avoid the whole maybe we should start that conversation yeah I'll em back hey do you guys do challenge coins we interested in that I'll do that and then if he says oh about the other thing you still me 150
bucks for that then we'll talk to well yeah we're not in no way shape or form are we paying more for the wrong item as long as we're all the same anybody object to that no yeah so I mean saying our transaction guy has done
with that we got was you I still have the box if anyone wants more you know to look at them themselves I can go get them but they were zinc plated I mean yeah I took my home and hit my cat with it it works good get off the couch out got off the
couch I mean it's the police listening 6333 Ridge Road Finance director office anyway um so Alto together so far so far in this we spent 2,000 what's the resolution well I think I had more conversation about for now we paid we
paid for them and we got to work that out yeah so uh I will I will email him back and just ask him if there's challenge points and if he responds with he you know we'll deal with that but if anything if we can give him more business I mean I consider this particular transaction closed that's an
error on their end if we can give them more business to you know to help them along maybe they did make a mistake and you know they're they're a little desperate and we can provide them more business either challenge coins or if you want to have some sort of something for the fishing tournament like a trophy
or we can provide them more business but this particular transaction I considered closed I just who who did you speak with do do you know the name no but um I might call it am Mar well when you say close I mean I I think they they gave the wrong medals we should get some
something back if not all of it OB we use the medal we had no choice so we kind of forced on that so but we don't want to pay more yeah if he was saying we get we can get a break okay if we get 50% off or something or we get you know if he's willing to do something on another order we may use if if if it's
something we're going to be doing obviously if they get us 20% off and we're not going to use them that's really nothing right so but have a conversation see what see what they offer because we do have some other needs obviously all I'll call more but uh we we really feel that if this stands
alone that we should get the money back because we didn't order these um we didn't use them so obviously I it would be right to not you know get a full refund and keep the thing although that that would be ideal that would be ideal if a good business would do that especially on some trivial amount like
this but um they were nice I mean they worked out um they weren't what we ordered but they we had something to give out so you know I'd say 50% off at the least makes sense um but if he's like will work with them on something
else decent discount maybe that's a somebody look at I will I'll call tomorrow and come back on our next meeting so is the intent to return the ones that we didn't use no we only got five something no because we put the um we put the sticker on the back oh you
you ordered 60 right yes okay we gave out 45 there was CU there's 19 no sorry not 36 we gave out right that right 94 94 is 36 yeah so we've got 14 uh 24
left we he some I I yeah I don't have an official count but there should be it's probably around 20 give any extra and we can't use them for anything else because they're bowling so they do got stickers on all of them yeah yeah grab
no well if the committee want you know if everyone wants a momento I can go get them and you guys can all take one I thinking everybody might want one you know that's fine um you know we put one the Time Capsule just gonna say that put it in the Time Capsule um so we'll have
a few left but I mean still I mean for for what we paid I think it was a you know was a good idea every everyone wife was there my wife was there everyone that got one was happy you know so so I couldn't thank you guys enough
both of you you you're welcome pulled my pleasure so um so I can uh stop talking I'm horse 37 we we received
$ 39,7 in cash we spent $2,410 71 uh we do we did receive $75 for the um business expo um so right now we're sitting at in the bank $ 37,3 6429 plus we have remaining uh we did
receive $500 for ver ver Consulting um and that's it any questions on that yeah I'm still trying to figure out what's the Whiskey Joe's 2500 that's still in transit evidently um I'll follow up on that well
they we did receive their rent payment so I know they got checks yeah this it's coming from California corporate or something so I mailed it last week supposedly so it should be here any day um okay I see you spel pory right now that's good thing I did fix that
business expo is uh is wrong business expo SI that's okay oh jeez Adam Thompson all right I do have at least you do I do have a match in in counting not not spelling I just
mess okay anything else on uh budget no I'm done I'm embarrassed can you um can you modify the events and yeah so I I didn't have this list and I'll be honest I didn't take any notes when we were talking about last time but yes once uh now that I have this list I'll go in there and uh fix these so they're
they're correct on there because some we did away with I'll fix that correct thank you you you did get business right on that side by the way so so one I should get a metal I'll get you one and a
sticker any questions I wanted to make note that member Kim car is on oh hi Kim she might she's on there but she might not be okay so I just want she's partially when I had a free moment okay
can we amend the role go ahead Caroline was it so yeah did you uh add Ken to the meeting know how many um vendors have signed up for the business expo so far so we've already received
$175 I don't know if anybody's signed up I've gotten a lot of questions and um they've asked for information and signup sheets but I have not received anything back okay thank you you're
welcome um and before we move on from budget and whatnot because it's kind of the same same category as you did you figure out how to take in payments on the stuff with QR codes and I know you mentioned that there was a direct payment thing
that you guys direct payment uh he was working on a were you able to do the QR code yeah she um member Kim has um member Kim lary has put the QR code on the on the fishing tournament draft and
do have a QR code um and it has a direct link so yeah so this one once we get these moving we can start and that's why um I wanted to get into that when we start talking about um maybe maybe a number four um I'd like to get everyone's information on these
separate events as soon as possible um it may take uh Kim a little while to formulate Flyers but if I can get all the basic information posted on you know posted uh on every event on on the calendar and um on the Centennial page then at least people will know all the
particulars which I have that's why I went through I wanted to go through this list I wanted to make sure all the locations and start times and everything is correct so um the only question I had was for the Whiskey River restaurant um what time is that going to be like what
time do you want them to be at that restaurant for either is it is it sign up or like weighin are they doing both so the captain's meeting is at 7 o'clock okay so sorry the captain's meeting is at 7 o'clock and on Friday and then the
weigh is at 3 o' precisely I've been told that you don't go a second past and it's on so C me is night before correct and then day tourament corre starts at 6 from where they're at and then okay weigh in at
3 is it actually weigh in is it a photo and um I think it's both uh to be honest I'm not 100% sure of the procedure but I was I was told that they have to just be there precisely at 3 o'clock okay because depending on the size of the red
fish if it's outside the slot you can't you can't keep it you had to release it so you you couldn't bring it in and weigh it I don't think yeah so they apparently they they're given measuring sticks that they can measure on the boat and then take it's not technically weigh in it's actually just you bring back
your your photo pictures your catches right but I guess they call it away and right trying to use the right terminology um and on the flyer it had a picture of a red fish well actually I think we had the
wrong fish before but I think this is this is a red fish on the wrong fish yeah that yeah that was the wrong one by I'm not sure if that if that is that a red snap or a red fish that it's a catfish oh this one
I can't tell if it's it's it's on the um no it's on the email from Ashley the um look at the updated draft um but we might want to say actually on their red fish tournament okay oh it's a specific it's
only red fish yep it's only red fish two two what was the two red fish you said two something two two red fish two red fish oh you you can enter two yes you can enter two cor just go by why would you enter two
by the way I thought you would justce your biggest one or then the captain meeting it might be a combined combin L and weight look real quick at this from fishing tournament fly he it looks like a red snapper
that's a red snapper that you got on there actually okay so yeah red fish is not quite so red so Kim can you change that to a red fish and it has it has a little kind of black spot on the tail but it's not really
red can you snag that picture asley is is Kim still on the call I can I can change it I just I honestly I didn't know where I think you were really close that would be two of us you got hate for
effort that's for sure thank you thank you I'm I'm having Eric send me a picture of an actual red fish yeah even though he looks yeah thank you they're not really red I think you had a red snapper on your flyer that's okay though okay um if on the QR code going
back to that if you um uh can you go to the website to get to it or is it a phantom link I have not put the QR code on the website but but I will very soon
and the and the uh because I want to kind of if I could see that flyer that's what I was just gonna do I we look at that real quick just I was gonna try yeah if I can actually get the link here youing right to
it yeah right there must be more to it billing D it work not get to it here sh like okay SL nonu oh
there we lost Ashley hey can I share yes5 uh put it on my tab okay see if I can might not okay I can't really zoom in on that
but you can't see so basically when you click on the QR code it takes you to different things now there is there reason it has build permits business license on here well that these are just all the other items outside Utility
Billing so we we can use this for for things okay so they would basically click City events yeah and on my phone I selected City events is the thing I selected and when you select City events it just highlights it in there right
service description that's you like bowling or Expo yeah so fishing would I fishing tournament or bowling or whatever that was for this isn't going to pre
prefill um how pre code specific to like I'm sure golf same yeah so there's there's a lot of extra information on here um invoice number and yeah I mean that's going to
be confusing is so explain is this part of the service we already have or something that they gave us yes yes which was no charge okay we could take the invoice number line out if that's confusing so that can
come out anything else can come out but obviously everything in red is necessary so like all the credit card information billing the address all that's necessary um do under City events could we list the events mayor's actually put the charge in there
or no so uh I mean what what we I mean I'm assuming we these are defined at City Level under service description we could go ahead and ask them to do a drop down for that see if they'll do that but it's it's but they're always going to be there I think right yeah they'll always
be there afterwards well you could probably remove those categories from the payment yeah we can we can ask for a drop down for those things what on the non-utility items you have you have these have bized City events deposit golf cart blah blah blah right so under City events you got City events
a006 could you list more than one thing under the I'm assuming you can normally you wouldn't have a category with only one item so I would I would think under City events we could say here's our 10 events and their cost structure when you click on that and maybe maybe it
wouldn't prefill but at least it would have mayor's ball 100 for ticket in the description or whatever and then they go down here and they would just that's probably how it links to the accounting program though and there's no there's no quantity on
here I when I try to do that from my phone I don't know if you're using the computer or not but if you do it from phone ites a little Bently and there's more options oh is there I'm on the computer see
what no that's good information cam thanks a good developer would expect the same behavior on both but so drop down City events when I when I do it on my phone I select C advance and it doesn't do
anything different what are you seeing cim you wouldn't let me select City events from the desktop but it let me select City events when I tried to do it from my phone oh was letting me select them on desktop too and a phone oh okay
it um it doesn't on the phone when you click on the field it shows them all when you select one it just shows the one in there on the desktop it just keeps it highlighted yes yes okay which I'm assuming is selected okay uh we're getting there on
that but uh we'll have it done by the end of this thing is there um the end of the end of the events yeah we'll get it around there that's good idea um is is it possible if if maybe Matt this question for you is
it possible if I maybe come in one day and work with on this so we don't have to go back forth is that okay with the committee if I work with Adam on well since he's Committee Member I guess we yeah good is there any issue with that from a Sunshine Law
thing listen I can um we we can so we'll make it more user friendly I'll have we'll call tomorrow we'll get the drop downs I don't know what's possible but I mean this is this is it's better that we now we have we go right to this which why don't you just put him in contact
with the company let him talk directly to the company yeah I get a link I can probably ask him questions and I can then report back to Matt okay with that yeah yeah the record show connect them with your email yeah
but um the the idea is much better and it's if we have to use this this would be do more doable than the other I'd give that an A+ I would okay on another point so because when you see when somebody goes online they're going to see that drop down list and they're going to know it's
for other items so the city as long as you fill in those red ones and everybody would know I mean that's pretty common knowledge that the red ones are the ones you have to fill in and well that one doesn't pertain to me that one doesn't pertain to me so and we on the Flyers it should or at least on mine it had it
noted make sure you fill in your um name and event that you're and that was just a quick note next to payments and stuff so this yeah that just clarifies it I mean
I what you're saying that's kind of the thought behind it was it's very it's user we can use it for other things usable for other things we didn't I didn't you know I thought cluttering it up with with other things but I mean we can we can do that if we can take them off I don't know only other thing I would add like he was saying is quantity
yeah but I think people would understand because there's other items on the list well maybe that's for something else as long as they fill in the red ones and you not obviously you wouldn't have an invoice number correct we can take that out that's not so under City events if you do the drop down then you don't need
the service description and the invoice number then since you're gonna be talking to them right and and so I don't obviously they they did this and they've slammed all the other stuff in there because we could use it for other things I wonder if it would be one two things if we could create another link with
just city of vents in it and then another link that has all the other stuff for later the City events well we may have City events going forward but at least from the Centennial events we can deprecate that after May right and
so for the for the sake of of of less confusion if we could just do it through May with just the Centennial events and then we can look at doing this for this other stuff going forward that'd be great we're running out of time to get these out so I think you should do one
of two things when you talk to them is if you're going to keep I would keep a City events thing open because I assume that even after Centennial we're going to want to do other things in the future and having this already set up now trial and error going forward in the next year and the year after that it'll be very
easy and we can always send them to the same spot so we can one of two questions is that ask them if they can just do a separate portal for City events and then leave like the deposit and um deposit and all the other icons as this portal
and then just create a separate one for that way you can manipulate that any way you want yeah we just leave this one the way it is because this this sub page is non UB for non-utility building building I'm assuming they could do the same portal with another one centenal events and then it would be
specific for that again I want to see if they could actually put the events in there and as we click on those if it would pre-fill somebody's information and if there's quantity the talk to them and see what can be done and and then hopefully we get that streamlined but it's it's it's better way better than it
was so AB thank you actually was so oh thanks so okay Adam is there I pick the phone one time he did you did okay let me stop sharing here next up is the number two
number two discussion update on mayor's ball for May 16th um who's who's taking that one is that you Cam carine oh carollyn it's either one of us we're both on okay floor is
yours IEX K thanks buddy um there should be sorry guys I'm in a I'm in a literally in the middle of cornfields in rart Georgia so I'm sorry my phone keeps
cutting out okay um there should be some drafts for everybody to take a look at um there's an actual flyer for the mayor's ball um there's an invitation for the mayor to actually send to people
like DUS arais and the people that were the dignitaries that we had discussed um and then there's a mockup of the ticket um so if we wanted to go go through that again they're DRFT they're
not we lost cor cor will do that to your phone can't we lost yeah I know I'm sorry this is actually the flyer for May what's the next one so this this the
flyer let see I guess the back side of the flyer yeah that's the invitation isual invitation okay and then the third should be theck up of the tickets on invitation need apostrophe s on
mayor's yes I know okay um but that look looks really good what do you guys think it's all right so I just need to change the font um what what the issue was it was putting the apostrophe like a good two
above the yeah like on the first one yeah I got you um on the Fly should you also put uh 750 per eight person
table we decided to give a discount for if you bought a whole table yeah yes I can absolutely do that yes so yeah add that um do we need Ocean Honda on there also yes Ocean Honda oh it's on no yep Ocean
Honda is on there presented by Ocean Honda Kim did you hear that yes yes I just didn't put it on there because I yet because I wanted to make sure that we were all good yeah and obviously We'll add a spot for
the QR code for the payment site um once that's solidified so this this is the ticket here both sides yeah yeah they did a great job excellent
job I guess I'm gonna put a generic barod on the ticket so it looks a little more official um but that that was like I said it's just AUP draft for everybody to just take a look at no looks looks fancy
it's very 20s any comments on that um goad no I just um as soon as soon as you um work out the payment uh payment information we can get this I'd like to get this out as soon as possible yeah so I I will say
that I had a phone call yesterday um from somebody wants to get two tickets to the mayor's ball um and so I told him we'd be discussing details and getting that information out on how to pay for that you know today so um people are seeing I guess on a calendar or something
so Kim are we gonna talk to um maybe a printing company for these tickets um you know are we gonna do some sort of like yes okay yes I was either gonna talk to who
um who does the printing for the city um and also space AG does printing like like that was going to be doing the banner so it was either going to be them or who and I mean obviously we can get free quotes but um it was going to be whoever you know whoever could
accommodate us in a short time frame to get them out pretty quick what's the difference between the two tickets Kim other than the front and back front and back oh gotcha okay thank you oh she put an e in Richie she a piix
it yes do we need I know it's going to make it look tacky but how a QR code or some other way because of you're going to link that to the drop down say that again are we gonna have a
QR code on fers yeah on the Flyers yeah it's G to look tacky though on there well not if you picking a gold QR code okay you should be able to do a gold C code I think you had a capability okay blend in with the flyer
yeah they look really nice Kim thank you do you think just a quick question I did the invitation a little bit differently just so it was a little more formal but how do you guys feel about the way the invitation looks do you think that it should be consistent
with the flyer or are you okay with it being separate or I what is everybody's thought I like it consistent with the flyer um but that's just aesthetically the way I I I mean I like how the flyer looks I
think it's um I don't know how to say it's just it brings more attention to it I believe that's just my opinion on that the flyer tends to lead more lend more toward the 20s theme like the art deco style yeah yes
that's what I was trying to say yeah so you are you suggesting that the the invitation the same border yes that it mimics the flyer yeah so you want the yeah I like I said I was just trying to give you guys some ideas it
didn't have so okay is that an easy switch Yeah it's a border and did you hear that they said is that an easy switch yes yes it is okay any other comments on the invitation who going to
be sending those invitations out they'll come from the city from me I think right the the formal the formal invitations yeah yeah I mean we'll have to have to we could populate a a list and they probably
should come from directly from from you probably with a small letter or something like that yeah we proba put together a letter to put in there with so you send a letter with that also yeah yeah give a little more context and what what's going on rather than just here's
a flyer come um can we I know we talked about attendees um dignitaries I don't think we mentioned Sheriff Nako did we no no if we could add him yes we can add him
okay comments okay looks good thank you cim do it up okay I do have a comment um regarding an idea that I just thought right now um
since we are having um inviting dignitaries and other people that may not be from here local um I was just thinking about having a maybe speaking to a local hotel I can do that and see if they would offer like a room block or
something that we can have available to people who are not from in town that are coming let's say for example we want to invite some of our family and friends that are not from here and they need to stay somewhere if we can have a room block what do you you guys think about that to have a what a ro it's a great
idea a special discount for yeah that's a good idea that's a very good idea I is what's is there is there normally a charge for that or they just they probably just do it for the business probably right I I'll check on it um I know just for for like our
wedding they charge some there was one hotel that did that said if they fill it or if they don't they charge you another hotel didn't and we chose that one and the rooms got filled so I'm going to see what I can just just an idea let me see if I can work it out I'll pick a hotel
or several hotels to see what they offer um and if there's no charge I mean that's no harm no F yeah so if there's a charge that's a little different but um it depends on the hotel yeah and I I would uh I would suggest reaching out to the Henda I can get you I can get you the
owner's name for that and number um and see again I don't know how many rooms they have but so so we may need other ones but that would be a good one to if they do as a choice whatever they want to stay a little more highend um right especially if if some of the you know
like some of the the like Rick Scott and Governor santis if they if they do end up coming they probably want something like that to stay at so yes okay perfect thank you okay Caroline can you talk about your email that you sent about the challenge
coins yes give me one second go to that one um what I did was I just have I'm still asking for other folks um I do have that s gave me the information for the city of Court Richie's um Police Department
who they use for the challenge point so that's just a quote that I received I'm still looking at three I believe three other companies did you say that one that you sent was that was that was one the police department used can you repeat that I'm sorry did you say the one you had quote was that
the one that the police department used what' you say about the police department the one that I I got was from the police department um it's Thin Blue Line that I originally asked from okay I thought you said something about it was something about no no I sent her I sent
her that so she's gonna contacts okay yes yes just sent it to me today so I'm gonna ask um goodness I have the email hold on one second right here okay so that is just an idea so you know
how how what the quote is for the challenge um challenge points from that company I do have a 15% off coupon that they sent me so that will be included um but we would look at more of the vinity of 100 depending on
how many guests we have for the mayor's Hall but right now I'm like the minimum is 100 so it would be $689 each plus the 175 M Fe yeah and the good thing about that though is if we do have stuff left over
that's something that is a Keepsake that uh I'm sure we could leverage um yes I was trying to find that email did did you send that to today Ashley with that was last week oh
last week okay new customer message I had a hard time finding it too asy dated on February 2 is February 19th it says new customer
message February 19th oh that's a proof yeah it was sent to us on what it says February 19th at the top it's sent on on February 25th message on February yeah so today
it came right yeah with you all but I was thinking discussing it next week of the design of what you guys would like I was thinking of having the Centennial logo in the front right and then when you flip it then you would have the like the mayor's fall
information um some that extent but I'm not sure I do have one and I'll bringing in I have a challenge Co that I was given at work um that has a little stand that that bu are extra um but it was very
nice and also I was speaking um actually my boss and he said that he went to a Governor's B and he was in New Mexico and what they did was they gave and this is another idea just maybe we can give this to if digitary Com or anything like that it is a
framed um it's framed like the the logo of the Centennial and then you have the ticket with it so it's frame and it's it's like in a plaque not a plaque type of thing but like a frame like a picture frame but nice and they gave that up too
so I don't know if that's an idea that we can do as well to commemorate it so right now we're we're basically looking at $1,800 $1,827 for 300 coins right at 609 each is that is that
what we're looking at coins but are we getting 300 coins was the PD quot 300 or $3 a coin though yeah so when so the $6 a coin seemed High to me $7 coin seems even higher because when I if you just do a
Google search on I think they they range anywhere from three to 10 or something camea would have said but so yeah it's the amount of points that we're going to we're going to order but I'm still still doing my search that was just the firstar quote I got that was a preliminary preliminary so I'll look at
others um what with your experiences what do you think should be the the amount for the coins I've never ordered these I don't know what is it that they should be well I mean it probably going to vary everybody's different I just I'd get a few quotes to see where they're all coming in at this one seems a little
high per coin but you know maybe it maybe it's right on it'd be nice to know when the police department did theirs what they paid how how long ago that was we can we see what trying remember what she said it was a couple years ago
yeah we to see what the other ones come back as we got a little bit of time obviously it's going to take some time based on what they said it takes 4 to6 weeks um so we need to make a decision relatively soon to make sure we have them it but yeah maybe get the rest of the
quotes by next meeting we can make a decision okay perect thank you you go back find the police department order can you where the chn yeah I can give you that on how many they ordered what the price was I give you the company
name okay anything else on mayor's ball okay it number three selection of Centennial Celebration Banner let's see who uh is this you sound we basically uh just wanted to see
um took everyone's ideas um Kim created a mockup of a second Banner want to see what everyone thought if we like that we can go forward with it and then that would be our general Banner for all the events uh number two is the one that was
sent to us by uh space first one is cams yep I like cams and I kind of like it with with both logos on there too actually looks looks good um in between celebrating and 100 is is
there a little black dot there or something looks like is that supposed to be there like a little black dot I thought it was on my screen for a minute but no I got the same so yeah it's I don't know if that's it looks like if that's the center point Tim do
you see that you there yes can you guys hear me my phone keeps cutting out yeah do you see that centered black dot that's in between celebrating and 100 I don't yeah it's on it's on one the packet I don't know how it got there but
just I just pointing that out but it looks really good you guys thoughts last time I like it good with it now is is this um I guess this will be elongated how big how big a b are we
talking um what do they make um they make 8x4 6x3 so probably just do a do a 6 by the size for on the you we did both we did 6 by3
and 8 by4 8 by4 Reas the reason I asked I don't know if this is a if this is sized proportionately to whatever the banner size would be so when they when they blow it up it doesn't distort it they I don't think they'll do that they didn't do that with the boom on the
volume up so they shouldn't have any issues with this the second one sure I would think they would be able to resize it they can resize I just if it's um you know it's it's better to give them something that's a proportion of
the actual size so when they do resize it it stays looking the same otherwise you know as we resize it if they're stretching it long say your height is is um proportionate but your your width is not they've got to stretch the width out and then that then elongates your
circular BL goes instead of moving them I don't know what you know obviously if we got the original artwork they're just going to resize it and it is what it is so I'll emphasize them that we want it as we we want look at just like this and if they need to space it out they we might have to re reformat something so
let does size it doesn't distort anything but other than that I this would I would go with this one be my opinion yeah suest eight by4 okay there you go thanks Kim looks good excellent thank
you you're welcome okay next up is it number five subcommittee event updates do we have any subcommittee event updates we kind of talked talked a bit about fishing tournament did you need
anything else on the fishing tournament that uh oh yes the did Nancy opine back on the prize stuff for fishing and uh golf Bowlings is accepted in the uh statute oh
true you have my we did we did find a couple bands uh one of them was $20,000 20,000 20,000 John Cas no 20,000 hold that cover the fishing stuff first thought we were
done oh yeah one out of time I don't know if she has responded back on that but I didn't know she talked to you she copied you on it oh she did respond maybe I did see it then Thursday okay what you
say Thursday was the 20th short answer no right we talked said just use the general money you have from all the events
uh put the prices out there so I'm I'm G read this so everybody it applies to the golf as well here we go thank you man um in follow up to my February 13
2025 memorandum addressing the Centennial bowling tour and I was asked whether entry fees charged the participants of the fishing and golf tournaments can be used to pay cash prizes question posed can the entry fees collect Ed for the tournaments be used to pay cash prizes to the winners of the tournaments short answer is no entry fees cannot be used to pay a valuable
personal prize it's like bowling tournaments golfing or fishing tournaments are not exempt from the state Florida's gambling gambling statutes um and it goes on and it points out some different things um and so basically the way that prizes would have
to be done is they would have to be set whether by sponsor or the city or somebody posts prizes and then so they aren't ATT directly to the entry fees so you charge entry fee you give a prize but they can't be connected if that
makes sense so we had $40 of the entry fee going towards the prize fund can't do that on the other ones well how do you do that without I mean like say our costs are 280 that's exactly what do we do with how do we charge them
400 well I don't think there's a problem charging 400 you just can't do you can't tie that residual to fund the prize but what do you do with for example um the bowling tournaments use this as an example $40
that was for the prize we had nine entries so we had $360 in the prize pool we distributed $360 that by Statute is gambling except at bowling tournaments it's accepted you can do that for bowling okay so you couldn't you couldn't take that 400 from
280 which is uh 120 and put it towards prize you can charge 400 but you put a prize out there not knowing what you're going to have entry fees covered whatever let's say first place gets a th000 second place gets 500 third place gets 250 so there's uh 1750
in prizes you may not have the entries to cover that that's okay you may have more entries that cover that and that's okay my my understanding as long as you set the prize and it's not attached directly to that it will offset it in the end potentially you're going to get some of it back but it's not calculated
based on that it's it's it's a set prize amount is that your assumption too so as long as I don't do it by percentage as long as I say like it's 500 for this one what you need to do is establish a prize fund right you committee say we're
gonna we're going to appropriate out of all the the budget we have this set prize for each of these events okay so the ones that sent was sponsor because he's sponsoring some to too so
so we talked about Ryan was want to sponsor a golf tournament he can sponsor the prizes so he can say I'm giving $55,000 to be used towards the prize fund and you you can give it up that way that would be a lot easier and then
we could just charge like 300 per team and then if you covered that that would make it it would all work out well that's one way to do it if you get sponsored because right but I I guess
that sponsorship idea needs to be finalized so that I can kind of come up with a prize finalization yeah well we can we can talk about a prize fund from the city perspective as a budget item okay
so I can make an exact budget based on this Assumption of a certain amount of money yeah okay what's the minimum that you need per team just a 280 280 280
coverage calls remember applefield do you yeah I'm just reading my notes of what I was told okay and so I don't know what what a typical because I've never been fortunate to win one so I don't know
what a golf scramble tournament normally pays in prizes well typically a lot of times they for charity and whatnot but TP like Virginia has different laws so in Virginia um it depending on whether you were M municipality or whether you were
private or whether you were um public so if you were municipality you could not give cash but you could give whatever prices it didn't matter so it just depend but typically it was rounds of golf and golf gear plus a prize for the
big one and then a little less and a little less and little less you I wonder too maybe ask Nancy as a followup if you don't give cash but you use that cash to
buy the prizes does that absorve that's where that's the question but either way we can easily establish a this is first priz this is second this is closest to the pen and go with that yeah so I would say
if you can find out and your your husband May no he they probably do stuff right scrambles if you maybe say what normally prizes are when they have a full course or whatever it if it's a thousand for first or that's what I'm basing it off of yes so and that depends
on the level of tournament that changes every single tournament yes yeah and this is the best ball tournament we're talking about right scramble baskball so find that out and I think we'll we have to figure out how to handle the prize fund but we can't tie
it to the fees gotcha same thing on fish tourament if you could figure out what's what's normal purse for a tournament or whatever then we can figure out what we need so um I was told typically $1,000 for first plus some type of prize of
trophy or a picture or something free bass boat all kind of stuff I just free bass boat yeah yeah sometimes they do you know sponsors they give away a boat um and then 500 or 300 but but my question is is is her answer only apply
to municipalities because my understanding is is that's how fishing tournaments run is that they gather how much money they've collected and then pay out it's run through the this this is Florida statute applies across the board it's not just municipalities so whatever they're doing
is is incorrect there's there's stuff that goes on in in the world that uh is technically against correct so but as a we can't do that do that we could we'd be in big trouble for it so yes so so I'm going to go with what I was told is
is typical is $1,000 for first 500 for second and 300 for third okay and then some type of so you're $1,800 prize budget what was yours, 500 it varies on which any TR you know I
will say this which could have lended itself to why we didn't have as good as participation we hop for in a bowling term is because we didn't post so nobody knew what the purse was you know if if you put out there that first place wins $1,000 then you kind say okay
I'm PID 100 to get in I could win 10 times my money I'm interested in that yeah or if I pay $100 what am I getting for it it's if you don't know that it probably prohibits you from entering so if we do Post prize like that probably get a better turnout so will the entries
still offset the priz fund budget they can because I mean we set we set them as we're supposed to right but then she's still going to collect entry fees and then yeah because anything well depends if you if you're still collecting extra
money right but if you reduce it down it's G to cover your cost then yeah you're I just I mean I just I mean paying out ,ll
this is a a community celebration I mean it just that's wild to me I mean that is kind of fun you know I've played a lot of golf scrambles for Charities never got $1,000 dollar for winning I mean never now again Florida maybe's
different well if you figure your team's paying $400 to play in a tournament you're getting your money back plus5 lunch that's so it's well you're not getting $1,000 not everybody only only the winner would get that right but
again if if you're doing it again the ones that I've played in for charity you know we weren't playing to win right I mean the prize it was you know we were giving money to charity a lot of places rode it off because it was a charity
event well we we can we can approach it that way too and we don't have prizes we discharge $400 and it's for we charity to send it to though well the we're we're nonprofit so technically
the city is a charity as again money could go towards the the yeah fireworks whatever there's still a lot of money to be so there's that too but again you know we pay $20,000 for well that probably that probably
opens you said the ride off a company could sponsor team they're getting tax writeoffs because it's they're not getting anything for it my current estimate is like 2,000 and that but I mean by the time you pay for physical prices it wouldn't actually
be a ton of cash realistically and I'm not trying to be negative or Debbie Downer but realistically how many teams do we think would actually participate I what 25 but I'm hoping for
minimum of 15 uh but I'm I'm thinking we could we'll get 20 I'm hoping for you think 20 you think 20 teams of four are going to do the golf scramble that is my hope if we can get
it advertised yes and I and I okay is that a realistic number yes and I'm only and I'm not I'm not I'm I'm glad that you're being optimistic don't I'm not trying to but I just know that we only got nine
teams and we were scrambling around to make the ninth team at the bowling tournament and that was only $100 so that's kind of where I was going with that and we advertised the heck out of that bowling tournament yeah the only so I I just think we need to be a little
bit more realistic about the golf yeah kin I and I totally agree with you there although Golf and bowling are different there's a lot more people that play golf and do that probably than Bowl um but again get the price um like my neighbor
for instance plays golf every week I'm sure he'll get in a tournament with four with three other guys so I I think you know I think it's a different sport it's a different thing it's it's um well we probably probably be well better receive than a bowling tournament but I you
don't know for sure another point to make so when when they're playing the tournament the cost for them to have Golf and lunch is probably less than $100 a person it's going to be 100 we have it set at $100 a
person but if we can bump it down to the 300 or whatever that's less than $100 a person where most of the time you go to play round a golf that's a $100 around you throw a couple beers they're going to normally pay 120 per person I would say around a golf there's probably
around they're a deal yeah it's uh they're really getting a deal and so they that's why most people jump on the tournaments and that's why a lot of golf courses don't want to do them especially this time of year I had four golf courses that told me nope we can't do it
it's it's the wrong time of year it's we're too busy yeah so and you do get on one of the par 3es you get a chance to win a car if you hit it in a hole so there's uh I mean there's there's a lot of incentive and there's other they normally have other thing closest to the
whole different things yes we got longest Putt and Clos free rounds of golf I think they're donating for some stuff right so there's I don't you never know until the tournament but uh I I would hope to be better than bowling but your your points well taken Kim I was I
was a little disappointed in Bowling Tournament turn out I would say that just so everybody knows we had nine teams but one team was put together the last minute two teams were sponsored well sorry that one team put together last minute was actually the police team we had one police members show up we
kind of made that team happen so those are two sponsored teams so that's so you at the nine you've got seven left one team was s's team so take that away six teams one team was my team I didn't bow on but they had a sub in there for me
that's five teams left uh friends of yours was another team right so that takes it down to four family of app Fields it was a so if you take that away had two maybe three teams organically built out of that so
by far it was it was an event we put on for ourselves um okay so I have a couple more questions so um to Kim's point so realistically uh the captain who I'm working with said we should get anywhere
between 10 and 20 entries I'm hoping I'll go with the low end and say 10 so that would be and they're 150 if they register early so that's $1500 almost to cover the priz money
although he said a lot of people sign up at the Captain's meeting um but okay so if so how are we going to pay this money then if we can't like what the same issue you had a budget item the city will post it or the sponsor post it or
come out of budget come out of the budget so so we can have checks or however to present because I thought at the bowling you said we couldn't the city couldn't present money so how I do that can't present money so for us to put up the prize
money I guess we can't do that right check huh check but that's that's cash we could pay cash check but still I mean that's still cash this instrument of cash unless check is considered different I
don't know maybe it is I don't remember I we could pay cash prizes if a check is not a cash surpris and I would think it would be considered that but I don't I don't know well we were we were talking about
you know yes you really because ad turn your microphone on please so what you're looking at you know when you get audited and stuff like that is you know this is everything that goes into the general fund is general fund money so whatever you take out of the general fund is
general fund money so you know you're you're writing a thousand check to somebody for a you know you know I mean it's not imposs it's not illegal it just but I thought that was the whole issue at the bowling alley that we
couldn't pay money for people at the bowling alley well we so we we handled the money outside of that correct so it didn't come through the city right so now I'm asking so now what am I supposed to do but again that that covered the prize fund and it's an accepted item
from the statute perspective so there is no it's not gambling this is if if you have if you have e fees you hand outside the city you can do that but you can't you're going to have to get a sponsor to do them the prizes so so what she's saying
is that with Whiskey River then host the the tournament and basically they would all the entry fees would go through Whiskey River and then be paid out by Whiskey River is that is that is that what we're talking about or is that the option as opposed to the city
issuing a check no because the money has to come into the city for for the tournament but that's why we're setting up the whole payment site yeah we just need to make sure I mean I'm just trying to find out how how I pay my money out and second the second part of my
question is is now can I also give and Julie might have the same questions can I give a trophy or can I give some type of prize we could definitely give trophies right mam that's yes well if
she sets a budget um I mean whatever her prize fund is and then we just add a little more for whatever trophies May cost and include that in your final budget then we we agree upon that then that's where we cut from we come from the sponsorship money to buy the trophies just like we did the medals or
or something else so that's not problem trophies actually yeah but priz money is apparently so if you can get some clarification how we pay it how we can pay out the money please I think because of time
because we you we have counseling very shortly actually it's time to set up um I think as an agenda item I'd like to um put both prize funds on as items so we can lo them in and then um just get clarification on how we can distribute
and set back next meeting so it's done Nancy's not here is she all right to finalize uh because I know Tim put out a mockup flyer for the golf tournament yeah and we need to get that out and I
need to be able to print that and make it final did you look at that like you have any changes on it I did not okay um but and I can't even find it on my phone so um can we bring it up the golf fer
the golf fer yeah uh that was I don't have access to my that was uh I do it's an email um Kim would you be able to add the prize amounts onto the fishing flyer you sent it out to us it was days
I sent it out but it wasn't today no I know I can't it's not showing up on my emails at all it came from Ashley it did I remember seeing it come across my phone but it just I don't I didn't see I didn't see a golf did you send it golf I sent it to everybody yeah it was a draft
a golf draft 20 yes I've got it let me share um but the so the one thing was I need to find we need to get that out as soon as possible so we need to finalize a price which means we need to know do
we have a sponsor do we not have a sponsor so looking at it right now the thing is is that if we're going to have a prize fund we have to put that on fire it has to be on the F so that would promote that um and then we'd have lock in what we're going to what what per
what we actually going to tell per team you know because like she said if we're going to get the prize fund sponsored then we don't have to tell them 400 per team we basically just got to tell them whatever it is the cost to golf because you know what I'm saying so
if if we're going to get the priz fund sponsored then it would only be 280 per team you know whatever the minimum is you need to cover Seven Springs so um I I think between now next week I mean this is a great it's a great draft
um but I we need those last couple of items so we can push this out yeah so we do need to change Kim we do need to change the time on there because the golf itself is from 8 to yeah that as a placeholder I I just made those times up I used it as a
placeholder because I wasn't 100% sure on the time so I just made that up as a place so you guys could take a look at it and let me know the exact time yeah and you got to put something on there about the payment how they pay and who they send their check to and all that kind of stuff that would be the QR code and everything once we get once we get
that established that would go on there that cim you got two T's in Trinity just FYI okay sorry I was apologize okay so came on the fishing one so we just have to change the
picture to a red fish and um and if you can add the prizes 1,500 and 300 well do we want to wait till we no I'm going to go with those because that's what I was told or wait for what well we gotta figure out how to fund them right I mean I know you want them
that but if we if we can't if the city can't do it then we're GNA have to get some other methodology to well we have $37,000 well $177,000 the city if the city can't post cash prizes right that's the question so okay we get that answered we can then
we can move forward next meeting we can proove that all right so on mine and I'm going to yeah because I want to get mine out as well I'm going to go by the club this week have lunch so I'm going to go to the pro shop and I'm G to because he's given us discount on merchandise as well so I'm going to make up if we just
use merchandise along with the rounds um and I'll have a plan so we can go by that we and not use cash prizes at all but and then my second choice so then next week we will have a chance to be able to vote on that and finalize it get that out
because we've got to get it out next week as late as possible can anyone please send any of these ideas that you just mentioned that needs to be on these flyers to Ashley so then she'll forward them to Kim and we can make those
changes even even the prize fund idea we can still put it on even though we need disc a placeholder we start to discuss it she'll just place it as a placeholder doesn't make it permanent just puts it in the section of that Flyers so it's ready to go if it's so we'll mock up
we'll mock up th5 something but not I'm not saying that that's what it is I'm just saying that's will be the placeholder and the same thing for yours so include those in your emails and in that way we have that done um because I'd like to get all these flyers done like you know that's what March is supposed to be for right it's supposed
to be push out month so um you know even for this centennial celebration we we going to have to do a flyer for uh the final May 18th one and get these all out but um and we'll be I'll be working on that with Kim you know as soon as possible but any changes that you see or
need please let us know as soon as possible can I recommend too for the fishing tourn the event non-cash prizes look at different things kind of like what Julie's doing maybe it' be fishing equipment things like that that coincide with the tournament on what maybe that
dollar amount you would want as a prize fund but for first prize they would get this second and so on my understanding is these are all cash things they fish for money well they all the other ones do but I I think
that EV I think that if we you know say that hey you're G to get a you know thousand a gear fishing gear I think people would be just as excited for that as they would for money just as a as a backup as a back
just the other question to ask legal or to clarify if we gave a gifts or certificate to yeah ask the same question is a b Pro Shop certificate that's so what I'm reading is the expenditures on this has to meet certain
regulations if you're get out prize money from what I'm reading you have to the there has to be a provision in our code allows for prize money and stuff like that so you'd have to do that so anything over a certain amount of money I think it said if you're doing anything up to 5,000 it has to be regulated by
the Department of Agriculture But ultimately for us to expend any money out of our general fund it would have to be uh they would have to be a provision for it and also it has to be budgeted for so like you know like spending money to buy pipes you can't do that without
the board saying that so I mean I would get clarification from Nancy but I mean it's possible if you guys vote on making those recommendations as long as it's an expenditure but I'm gonna be honest with everything I'm reading I mean there's nothing that directly says that you can pay pay prize money out of the general
fund we can't throw party we can't give each anybody a bonus I wouldn't I wouldn't I wouldn't in my mind think that you could take money that is in the general fund and do that unless you were doing it in a separate account like we were putting money in a separate account a trust fund and use that money that
isn't appropriated in some way everything that comes in the journal fund is appropriated in some way we have the money that in that is appropriated in the City events there's nothing in there that says there's price so we have sponsors that have provided to this right so for instance $20,000 Mo contra
mhm um it's a general sponsorship they didn't say I want this much to go here this much to go here right we should be able to for instance from the I would think it's a question I gotta asked but I think from the from paying up the price M Adam can we can I know that I
mean obviously Nancy's our legal the city's legal council but can we ask the auditor their opinion on that because the city gets audited typically twice a year is that something that ask them that they would be able to provide well they they couldn't give us any legal
anything I mean we can I mean if there's a they're out of they're out of New York as well so the Florida statue is a little different but I mean the thing is is like again I I I don't uh uh I don't have the legal background to say yes or no to I know that you know from what I'm
reading I can't find any statute that says that the city can do that everything what it does say is any expenditure out of the federal government but the problem is is we're taking this money even though it is a donation we're taking it to um to um sponsor for our our City Event uh
expenditure line which in that expenditure line I mean there's no provision inside our code that says that we can give out GI but again if legal says we can do that we can write a check well if we if if if Council needs to entertain a resolution or whatever that
says that City sponsorship money and we have a sponsorship policy maybe we just add in there that out of sponsorship money we're able to expend cash prizes for the events being sponsored something like that I don't know ask Nancy but I can't see anything here that says that
we can that's my thing I just I mean I don't see we'll get to the bottom yeah but legally we pay her to make those decisions for us so if she if she says yay her n to it then that's the way it is I mean this needs to be number one on next agenda so we can get either that or
it has to be turned into a charity event then obviously we'd have to update the QR code based on whatever you're able to work out as well for the rest well for the for the payment right am yeah because obviously we're we're still have event just with the charge is maybe
cheaper to get in it's just a for fun thing or whatever so we have yeah mine would be 300 instead of 400 fishing to be that they spend a lot of money on fuel it's I get it so yeah I mean you could do it it would be easier for us to say we'll we'll fuel I mean it's easier
to say that I just the thing is is you're you're looking at a couple different things I mean you get you know everything we do is is public knowledge so if somebody comes there and says oh you gave you gave John Smith ,000 you can't I mean you know you can sit here and S day long well it come out
of $20,000 from whatam call it but you know it's it's just one of those things I don't I don't know I I don't I just don't find anywhere where it says we can give out prize money uh in the state statute but again uh I'm not a legal expert we'll get the Bott yeah
legally you can a lot of times just other nonprofits you can separate the sponsorship money has its own separate complete account and then the the city has its money so we would not be able to take any City money
but we might be able to pull from the sponsorship and that's what clarify like if you you might you're coing sponsorship money with general fund money and it's it's right and we we might not be able to even May F that's possible too yeah that legally that might not be okay it's sponsorship money
and the City money shouldn't be together maybe I don't know that's the clarification I think we're going around we need to move we're not a nonprofit I mean that's the thing too so you can't use that we don't have a 401 seat we we the fire department does but we're not a 4013 seat so it's not like you can argue
that fact that we're a nonprofit no we don't pay taxes and stuff and we technically can't make a profit but we're not at 4013c we aren't what are we we're a we're a municipality then we can't do it as a we just don't pay taxes I thought
still some of the stuff we give out you know if we grants and and things like that I mean it's not it's not covered or that so the fire department has a 4013 seat so when they get donations 501c3 yeah to adjourn I got a motion to adjourn I
got I just I I just want to make sure that it's clarified by next week yeah we will I got motion to adjourn is there a second I will second that okay motion a second um it's it's non debatable no so we've gotten two emails
that have that we got like a month ago that haven't still not been addressed um I asked to put them on the agenda here um and they're on for old business I know we need to go but they should be an agenda item this person who offered to um do entertainment and they've even
written secondary emails and then also um this Captain who wanted to do Charter so I think we need toit respond okay I got a motion a second all in favor 65 say I