e e e e e e e e e e e
[Music] is Wednesday February 12 2025 pledge States the for stands one nation indivisible
Mr Clark can I have a rooll please chairman John Eric Hoover here Vice chairman Caroline Gonzalez here member Sal Cary yep member Adam Thompson here member Julie Keenan here member Cheryl
Taylor let the record show that member Cheryl Tor is absent from today's meeting member Kim lary here member W Robinson here member je Janet applefield yeah thank you first up comments from the general public do we have any comments from General Public saying that
I'll come back comments from a chair committee members I start with my to my right with member Thompson um so the only thing I really have is I guess we'll talk about the budget but I I got an updated budget we'll talk about that but also I'm gonna
pass these around these are the the web ID for payments if you want to make payment there's a um an address on here cityport ri.gov you go in there if you want to make a payment from home and put in the six 7669 web ID and you can also do by phone and there's a number on here
to do it by phone using the same web ID so I'll pass these around to everybody so is that is that GNA be incorporated in the flyers I guess is there a link or something um we if you guys want to put them in the Flyers absolutely she she's making the flyers I
guess you want to put them in the Flyers oh you pay by phone as well yeah pay by phone but 1800 number number so you just go to the actual City website and then there's a a payment option on there or something yes it's a it's a web ID they'll ask you
for a web ID and that's what that 7669 is put that in there and it all it does is go in a single bucket so that we can we can account for it that's all and does it attach the uh the pay to it so they'll put their name and information in there so so you'll be able to track
who wasn't PID I guess so what so if I was GNA put this on my yeah what's the actual I was gonna put this on my tournament um flyer what do I write uh you can write uh make payments through the city of Port richie. goov website using web ID
7669 or you pay by phone 844 that number there and then with that web ID number yeah the payment make payment can you say why we get can we do a QR code takes them right to the payment thing on the website it's this yeah we can do that
and that way this scan it they It Go with pay yeah won't be a problem we do bowling Flyers you don't need to put that on a bowling flyer but all the other flyers if have QR code code that way they don't have to write down the web address the actual address to go to the payment site we just
including the QR code and then if any questions you know please contact City Richie so I guess it would take them to how do I and you go to pay a bill or fine right right yeah they'll put their name and stuff us this we and then click here to pay your utility bill online right which is Port richie. billing.net
login and then you just one time payment I guess so if you take them right to the onetime payment with Express pay that's where they would and I don't know if the QR code can pre-fill that web ID or not um probably I not so I would put that
web ID QR code in inant use this web ID yeah because that's that's uh this web idea is just to that I mean you probably could because it just goes to that well yeah probably not I'd put that web ID underneath the QR code yeah I can we make it specific to each event so like
for the for the it's all in so if they uh there is information they can put in there so if they're if they're paying the $75 for the business expo I'd put that in there um and that way when I when I reconcile that out because we have to go in there and pull push it to whatever account when I reconcile that
out I'll know that it goes to and I'll I'll account for it on the on the uh our budget sheet here but yeah if they just put what it's on there they want a sponsor they can say that they're paying for the bowling league make sure they put that in the information um and that's really all they need is their name and what what it what the money is
for and how much what about the first three characters the first or last name on the statement do they put anything in that box I mean they can put I mean no I mean this is like how you log in to make the
payment uh it says first three characters of the first or last name on your statement and then under that is the web ID and then you start your oh yeah yeah so they wouldn't have that so leave that yeah so this is this is a little bit different than how you pay your bill so sorry so they wouldn't have that on here because this is a this is like a dump bin for payments and stuff
like that so we this how we do our golf cart payments oh no but it's it's when when you on this website you don't need that on this one no then how how would we use that to separ out um which would be work for
you um like who's enrolling for the bowling tournament who's enrolling for the fishing tournament who's ening I'm saying in that they should put that so they're doing the bowling they can say hey here's $100 towards the bowling and then when I I I have to physically go in there and put that towards Centennial and then when I put it in the system
I'll put bowling I'll put bowling no I'm I'm talking about entries so if someone's goingon to enter the fishing tournament or if they're G to sign up for the flea market or if they're going to sign up to run on you know to register for that I mean how do we how
do we separate that is there a registration for that well there's a couple ways to separate it one for instance bowling is you know is $100 right so we know what that's going to be so most $100 payments probably made within the next week or so is going to be towards the bowling tournament even
if someone doesn't remember to put their name or information if it's 100 bucks it's more or less a bowling tournament but then we'll have they we'll be able to track that back in contact them if we have to so we can we can go back on that because when they when they put in their information they'll either leave a number or an email or something that we
can backtrack and find them on um but most of our fees are going to like is the what's the entry fee for the fish okay so whatever we get to that as we get closer if it's you know $75 we know that most 75 incoming payments are more or less going to be to that if we have
ones that are cross you know Crossing um we we as a committee can decide well we've got the fishing tournament that's $75 but maybe this other event will be you know it's 35 then that way we definitely know if a $35 payment it's going to that event and a $75 payment
going to that but that's only if someone doesn't put in their information but more likely everyone will we usually don't have that issue when it comes to when they submit it for a bil I'm not as concerned about that I'm more concerned about how do I get a a a roster of who
paid so when I so two things I can do one I I put it on here this will show you how many register or how many you had registered so that'll show us that but also when I when I put it in our system to track it uh there's a note section down there so when I print out the receipt for for these which I'll do
separate I won't add it to anything else I'll I'll put on there you know Robert coppler whatever the case may be and buling you know so I mean that's about as close as I can get to a roster for you as I can so like if if I get five different payments for the one for the business expo one for the uh bowling out
one for the voting I can put it in there and say okay um NY Grace bowling Robert Thompson V Ian that's about the closest I can get it for for that type of thing unless there's some kind of registration that's going to come with it you know I don't know I don't did we have a
registration application that we're for theob for the job form for the job form yeah so unfortunately right now that's the way we can do it unless we because if you're paying at home I can't track you but if you come here I can sign and say Hey you know Adam Thompson signed up for this but if you're paying from home
which is what we wanted this convenience for then that's I can't track that except what they put on the information on there unless they turn in something some other way that right now like going on this website doesn't
work right now going on this it does not work you have to enter like the three digits so like if you just do the 7669 you start a payment please fill out this field I put like my last name start payment it says there's no match in our
database TR it's p against utility database I guess um get well that's not well because we take payments from the uh for golf cart registration on there and a bunch of other stuff it's just a dump what do you put in for the three characters I was told you didn't have to put anything in there
but it forces you to put something in there let me let me let me verify that tomorrow or the lady's already gone and actually what let's see because I'm in the city of Port regie utility bills so it should pull me
up which that's why I'm do do you do anything with these web forms or is that George no but it's not going to pull yours Julie because your that web form the web the web ID different jul okay so I just I just confirm one time one time
one time sorry I just confirmed with utility billing the first three characters is CIT so we'll include yeah we'll include that in the information because the account is a city of Port Richie account so the first three letter three three letters are CIT that works then you put in your web then
you put in the web ID 7669 and then it takes you where you got to go yeah so we'll we'll incorporate the CIT as part of the Flyers and everything else so I I believe um one sec everyone just write CIT on your little note here
that Adam put out and then so you should you should be able to if if whoever did this form and I might be able to find it in the source here but you can pass parameters in that QR code so that when they go to QR code it would pre-fill those two Fields CIT and 7669 and all
you have to do is click Start click next start P or whatever um so oh you're saying so like where where it takes you to where it says express amount that that port in that URL you would put I think question mark
and then you'd have the the the web form name so if it say that say web ID is wi ID I'm not sure what the what the actual form um name is but you should be able to say that equals 7669 and when you scan that QR card it would prefill that in those fields for you okay there's to
be way to do that in your QR code so you don't have to have them type anything in Okay so until I guess the answer to my question is so until we get some other type of way to do this there's you would have to manually go check every
single deposit to see is it for the race is it for the flea market is it for fishing is it for something else because once they go in here they're just putting the mount in and then they're hitting next and then I guess let's see next that's what I did and then it puts
a name credit card so I guess it captures the name yeah with that payment in a detail what yeah I would only be able to go by whatever the the name is on there that's have no way to know what they're what
they're doing the registration I mean they're going to register for events so you have to reconcile the registration form with the payment to make sure it's that's saying right exactly okay registration form we get a payment do they match if they don't we have to call them so you only paid 50 of the 100 yeah
so if you receive five registration forms let's say this week right you receive them and they tell you uh I already paid using the information you gave me you would just contact ad and say Adam I need confirmation for these five he'll say yes they're done and then you you'll know you're good to go yeah
there's going to be a Reconciliation process that maybe we need to see if George or somebody R can go put like a note section in here in this form so that we can you know you can say hey my name's Johnny Smith I'm you know for bowling yeah you know uh because if I'm
if I'm paying you know if I'm paying for it but it's for you my name's going to be Adam Thompson that's going to have to match the card but I'm paying for you yeah I mean you could there's way to put you could probably put a drop down with an event ID in there take one bowling term or two whatever you just put type
of payment I mean type of event and let write it a code I don't know if this was this might not be George this might be the paying you know the paying company that we use to do this but not not saying it can't be done but we'll probably have to get the two of them on
the phone to coordinate but I think if we put either you know a line that just says reason or something that they can just put you know whatever that could because because in the future both um it'll help Utility Billing as well if they just put something that will be like a reason it's a deposit it's a you
know it's a payment something so page here where the dollar amount goes with the drop down for them to select and then they can go in and do their credit card that would probably to are they I know that if you pay your water bill there's no service fee if you use debit if is that the case with it's
$2 here with check it says everything at debit I don't think charges anything but anything other than that it gets charged a fee well you got two options you got pay with credit card pay with check pay with credit card is's a $3 fee on 100 pay with check there's a $2 fee on
100 so this this isn't tied to the Utility side of this go to you know so it's not tied to your water bill it's tied to you know for golf cart registration and deposits and stuff like that so so I'm not I'm not sure if people even want to use that are gonna
get charged on top of it yeah exactly if who if they're GNA get charged on top of for a service fee well I think anything they're gonna get charged I get that yeah so writing a check to us and bring it to us with the registration form be 125% better
right right it's not it's convenient for everybody what do you mean not everybody can do that I mean not everybody can physically come here between so they could put in the drop box right mean there's there's ways to
get uh payment here I mean yeah I mean it drop anything else on that I'm good now well so what do we want to do I mean I can I can create anything we do if you're talking about service fees I don't think there's
any way we can wipe that out unless we unless we cover this well we're probably paying the service fee to process it I guess is why it's in there yeah because it's a independent third party so yeah we don't see that process they do that to process it but I don't think U I don't think there's any way unless we come up with some rule that we eat it at
some some way somebody's going to eat it either be us or it's going to be the if they want to pay online they'd have to pay it it's a convenience right for them they don't want to bring C check or whatever bring cash but I would definitely do a QR code definitely would pre-fill all the things
so it just took them to wherever they have to go instead of typing stuff in okay so well these are all good notes to keep for going forward so we know where our limitations are with this there's a limitation to it right now Ian there's not a whole lot time to be fixing a lot of stuff but we know we'll know
definitely for next year if we decide to do anything else yeah this is easier but this would be cool like if we were taking donations for like Fourth of July we want to buy you like we did last year people would just go in there and just add to it instead writing checks or whatever think be a lot easier to do something like that do we do any
in-house processing of like we don't drafts everything we do everything we do in house is is a or check so because like you tell me there is no charge for using your bank account so we must be processing that inh housee and not using a third party yes we go
through our our bank well our bank charges us we we charges a very nominal fee per check that processes through there through what we handle even our right when you write a check it costs us to from a consumer perspective I'm not paying any fee to pay my water bill so we're just eating that that's a cost of business I
guess okay that that's it member car one good right now thank you okay rafield um I just want to to publicly um
thank member Kim lari for um creating this fish yeah very nice very nicely done so thank you very much um I've started to check around to try and get some uh sponsors for the fishing tournament and also I have secured a uh a captain who's
going to help me run it um with he's going to help me run it oh okay good who's that um Bill Rutherford he's at um Rusty Bucket in new P Dave Mueller mentioned he might be interested in helping out to Great that' be absolutely
great so um I'm gonna start going around to um some other places to uh try and secure some sponsors a place for the captain's meeting we were talking about Whiskey River potentially um so trying to okay move along
cool on that note how the captain fly the volunteer forms so he he acts as a volunteer for your have him fill out a volunteer form okay yeah and then that way you know we you know the city and himself is you know registered as volunteer for your
specific know event I I wanted say that I thought that the kick off was really nice I great job everything was beautiful and um the Time Capsule was like so cool and
I also wanted to thank him for the yes I have some things for today um I wanted to ask how many business expo participants do we have currently I only saw one as of right now I only have the one yes I was emailed another one today and I qued it to you yes I saw that um
I've been checking the uh uh the email admin email and I that's the only one I've gotten so far um I don't know if member Taylor has anyone on the back end um that she's wanting to come but please send them out um you know send them to us and we you know that way we can work
you know we can we can keep this moving um but as of right now basically we're at one and a half yeah so I wanted to make a suggestion to the committee if we can move the date um because it's not going to be great um so in order for us to have a
successful event I think if we move the date um I can check with v what day they have available but it's not going to be a great Expo if we just have one participant um what are your suggestions on that
well start want to start sure well we haven't gone to print yet so that's good as far as the t-shirts so and I don't have a with the events on it so we have I mean besides our flyers and the event the event Flyers that we've been pushing online and what we have out front I mean
we could make a date change that's not going to dramatically throw people off so um we can do it but like I said it's I'm you know that's one thing I was going to discuss on my turn is you know um cut off on sponsors and whatnot because you know we're we're nearing our
second event and um we still haven't gone to print on anything so we we have to either stay firm you know even if we don't have a successful event we might have to just cancel that event move on to the next one but um in this case I I think that we could do a date change
without it being you know too altering to everyone so um I I think it's doable at this time I think though if we really make some decisions after we've gone to print you know that's gonna that's going to put us in a situation because now you know it's it's out there and people been
um you know knowing what these dates are what else I mean because I did you talk to V to see what dates were available I have it because I didn't want to bring that up yet until I spoke with you all um but I was even think I was thinking of moving it and then even citizen advisory committee they said if anything they can
post it in the fall but we can still have a centennial event even if it's in the fall because we're still within the 100 years so uh but I was just thinking of pushing it either um sometime in April I can find a data SP it's during the week so it's should be easy to fill
also with VES because they won't have that many events during the week uh but I just I would like for it to be successful I went um yesterday on Monday I was at an expo um in Orlando humongous convention but they had different things
like lanyards and Swag Bags and things like that and it would be nice if the city can give something to its residents when they participate as well um and you know I would like to put an event that is memorable not just something like we just did it Mickey Mouse style you know
idea well I mean we've only got one and it's it's supposed to be what next week uh yeah two weeks from now two weeks so I don't see can you try to go few Mall you know when they always have their know things that go on in the mall you know it's always pretty crowded just
had one that was um was outside pretty yeah and I think it's also the ease of now with the payment that we can do it online because one thing going up to people and saying when they say how can I pay and it's like oh you have to go in and do this and it's just it loses momentum um I'm saying
personally in two weeks I'm not going to be able to get you know 49 vendors um so if we can move it I would really like that um well what what date would you propose let's take a look at the event
list I guess do you have contact with we could call if we had it like now y i call let's see what calendar says trying to squeeze it in the middle like 16th so right now it's scheduled
for the 26 right which is a Wednesday yes what about what about March why don't we just do it one more month you don't think one more month would help and do it March 26 because we don't we we don't have much in
March yes March okay never mind maybe that's why we don't have much in Mar well so in March we have the 8th and 9th which is the the field day and the flea Fest and then the 22 is a TP Richie wine stroll yeah and there's spring break and
everything so I don't think that ail April I just know like the 18th is Good Friday the 20th is Easter the 21st we have the golf scramble I believe so 2 April 23rd that's so that's the week of the golf scma and the fishing tournament the
16th we don't have that week we don't have anything at all 16th the 30th you could push it to the end to the 30th starts March 28th April and actually maybe that would be good
because when it gives you more time and that's a that's a off week and then because the following week in May is a centenal kick off on the 10th cor right so if you was to look at the 30th of
April April that probably be optimal so April 30th everyone that okay yes that would give you call them and see if they're good with 30th real quick yes and is there another date if she's not available on the 30th 23rd well there's a couple things going
on that week again it does the golf scrambles on 21st and the 26 is the change on the golf scramble I think the break orig date what's we got date change on that I'm proposing to go back to the original
date which is 20th 28th 28th oh okay Carolyn what about the person who's already signed up are they willing to change I do not know um I haven't even spoken to that person but I'm sure they would never know April 30 well just ask
her the 30th 23rd 16th those three Wednesdays and you think you want to have it on Wednesday right yes those are all Ailes yes potentially third she's going to call and see what's
available here yeah we got make decision so hopefully she'll answer and get a confirmation we have to get these shirts to print you know you know we could always put the event list on there not have dates have dates too that way we
wouldn't we won't commit and they' clean up the the amount of space on the shirt too and we could do that you not like that well the only thing is you well it's like we talked about last time most most
concert shirts or anything it's more like a collector's it when you like yeah I remember that it was April so and so when I was there good thank you I was ping because we were proposing to change the date from February 26 um to April we have three dates whichever one you would be available April 30th
April 16th or April 23rd April 30th being the preference April 30th Wednesday yeah um the 16th and the 23rd okay so the 30th is open okay yes yes okay so I'm in the meeting right now
so give me one second let me just ask she said April 30th it's it's available the 23rd there is tastings in the morning so we go with April 30th yeah you guys good objections April 30th for the it's a Wednesday and stuff it's fine lock it in okay Patty can we change it
to April 30th February 26 thank you thank you for answering so fast oh good okay thank you so April 30th thanks Patty we'll be speaking thanks we'll F so she actually said she she said that
was good because she got a lot of work on that day she's like I'm overwhelmed for the 26th so she said the 30th is great perf 30 you right good now we got one sign up for offic at 30th hopefully that's good with him I will I will contact them if um you guys can just I'll send you an email to send me their contact info and then I'll just contact
them okay um I do have more things to say I me okay um so the citizen advisory committee had um a meeting last Thursday and so they requested to send an a list of the events and the dates to all
council members and committees and ask them to volunteer minimum minimum to one event so they can volunteer at least the person to one event if they can do all be great but at least to one event to commit to that so that we'd have volunteers cuz I asked them for volunteers and help um so they suggested
that um they suggested that there was way too many events in such a short period of time so to focus they said like a priority would be the ball and Johnny Cash concert as well um and then what was the other thing they said um oh
they requested if a suggestion for food because for the bound price if it can be beef and chicken have chicken and then another option because they said people are going to like the residents and everything $60 for chicken they said it could have a variety um they suggested a
drink like um like the bar to have like a drink like a SM smoked O Fashion or something for the ball um you mean like Signature Sign drink sign Dr yeah signature drink and then um Linda is
going to be um Linda R she's going to be um do uh donating a cake from right she said Bakery uh they're also going to check on Publix to see if Publix wants to donate a cake for the Centennial but rights Bakery and
then we have um also um member Matt Douglas he's a magician so he said he would um donate for him and I have to get him to make that in kind sponsorship packet 30 minutes of magic show around the tables cuz that goes with like the
time frame too so he's going to do 30 minutes of table magic yes I think I think what I'd like to do is if we can move your information to number two so we can discuss all that may sorry and then also if there's
anything we really need to do especially if we're gonna we need to establish a budget for that event yes so then stuff like that and other things that we need to buy we know we know what we have to work with okay yes um um and see if they
said anything else no that's it that's all I have right now okay never ke all right so we know you need money huh you need money well I I was waiting to hear from Cheryl on what
she was to Mr Burke yes and I haven't heard either did did you guys reached out to the other Golf Course or I have reached out to a bunch of other golf courses um she some of them just immediately said no we're too busy right um it's that time of year um but then I do
have four golf courses I'm working with getting prices and stuff um so timberg Greens in Port Richie I'm sorry Port Richie um Seven Springs in Trinity Wentworth in Tarpon Springs and Meadow
Oaks in Hudson so I have pricing so far from Wentworth and Seven Springs but with that the pricing would definitely get us in that $450 to $500 range per so they were less than is Brook I guess oh
way less um so get us in that $500 range and that would cover the food the the golf the priz is like a whole kitten koodle they want to put name plates on the carts and um they'll run the closest to the pin and the longest Putt and
everything so um and I did talk to John mon he said it's fine he can move the card to any of the courses um so that's not a problem okay [Music] um so I and actually all of them had the date except I haven't tied down one yet
but the other three have the date of the 21st or the 28th available um I was telling them probably the 28th would be the one we would want just they would give us more time to get registration fees and stuff yeah and that was our original date that we had planned anyway
okay um so that one is moving along pretty well so that was Wentworth and and Seven Springs they were the same cost so Wentworth is $50 of a golfer and that included the name plates
and him running all the stuff um in Seven Springs was $44.95 a golfer but then you're going to add a like a small feed for them to run like 200 bucks or 300 bucks for them to run the longest pin and stuff like that so it's essentially the same price
and that what food was it and the food pric is um was it still like Hamburg 172 yeah most of hamburgers hot dogs or barbecue or simple but standard what you would find in a b off square and actually very
similar to the food that was in in it's Brook as well yeah so I'm not familiar with Wentworth but Seven Springs that's the one that's off off little road right it's right in Trinity yeah and I believe they have three
Three N hole courses there are they just one 18 hole I think it's just an 18 hole course I was thinking I had three different courses and I looked at it I'm so confused on which one I played there that's a very nice I did make sure that they were all at least 18 holes because there were there're several
nine where's Wentworth at the one on on um Keystone I think on the right Seven Springs is the closest to us Trinity no uh this closest is kind of a toss up between Meadow Oaks and timberg
greens oh I'm thinking of timberg greens off the little road is it Timber greens is Tim GRE Boulevard New Port Richie I don't I can look it up Ridge that's Timber oh that's timberidge yeah no I'm thinking the Seven Springs I think let me just make sure
[Music] it just off little road I was thinking I've played that's a nice facility but Seven Springs is very nice too they it's a par 72 so that means it's a full length golf course which one uh Seven Springs yeah that's what I'm talking about off the road that's it's Timber
greens how many courses they have as far as I know it's just a 18 hole oh wait nope they have a course and the little course yeah I thought they had y never mind that was one it was 44 something M golf it's $44.95 a golfer
but then they had like a little fee that charge for $50 for running the tournament like a tournament fee so the other one the $50 per golfer included that so they would roughly same and the food was about same price the food is very close to the same too then a couple
bucks a person did they have a you to pay up thing up front for t I don't have the official quote yet so this just over the phone um and also Wentworth was going
to and give us three sets of four rounds a golf for the first second and third give us what now what's it three sets of four rounds of golf so as prize oh okay so and so I would all of them
were talking about what they could offer us as far as that goes so right so I think we'll have a good bit of that as well plus we have plenty of room in a $450 to $500 range because if you're looking at
about 75 to $80 a person that's only like 320 to 350 per team if we get the yeah when I was talking minimums um like Wentworth was saying they wanted like 75 minimum on
golfers but I mean that's that's with set Seven Springs give minum no not yet and then we we don't have anything as front cost but the price the cost the price prices are low enough where you
know we like when you're talking inbook it's 12,000 just for the golf right then you've got 4,000 plus for meals for the golf so when it's we talking 4,500 to 5
5500 for the whole kitten koodle so if we only got 15 teams instead of 25 we're not we would probably not even have to eat much if any gotcha that was the other good side it
sounds like we we definitely need to switch gears on the golf course only thing is I don't know what if he's going to offer like a sponsorship of $10,000 in hisb would be amazing because that's an amazing Golf Course to play and we might get more players so that was why I
kind of was hoping to know what that how that meeting went so that's right I don't know which direction really mean is a inbrook he said on inbrook or is it more or less that he wants to help with the with the city golf I don't he's a member that
hbur and he's not going to be able play in it anyway so I I would imagine he would be okay just assume if he sponsor he sponsor other place too and actually know who this person is so I I I think we we go ahead and because we need to lock this stuff
in I would just move forward with Seven Springs would be my thought right again I don't know Wentworth so right well that was something Cheryl had suggested so I went ahead and contacted them too but I'm
working with Timber green Seven Springs Wentworth and met o the other you're all in Casco County then we'll meet next Tuesday is it we're going to push it to the 28th sounds like we sounds like we at least
make that decision we push it a week out right I think we definitely go back to the original date on the 28 scratch inbrook because of the cost okay and then we can decide finally on uh but we got to are we we just got the golf screen we don't say where it's at
on the t-shirts right so so if we block that that wouldn't affect the T-shirt stuff right no should we even have events on the t-shirts just in case we don't have enough participation for sorry that should we even have the events listed on the t-shirts in case we
don't get enough participation for the events and they have to be cancelled that's up to everybody I have on there but if true probably worst um just the date till April 28 so we're
gonna change golf scramble is there any objections to change the golf scramble 28th no okay oh we're changing that date too yes so golf SC was on 28th the original date we had and potentially Seven Springs but we'll we'll make that decision next week once we get the rest get
but SE the Seven Springs sounds like it's probably the yeah the um favorite yeah and that's it's relatively close too I think it's closer definitely than inbook it's a little closer than inbook it's a country club so I mean it's nice
course yes um all right on the other event um March 8th the field day I got to have a volunteer or I can't put this together there's no way I there's just so many little pieces to it
I still can't even get in touch with a guy from the fire department to get in touch with me right messages I finally got his email so's help with that that one it um she's helping with like getting the food trucks what is it that you need do anybody talk to public works either just
I need a volunteer to like work with me to pull the whole thing together because I mean there and then I don't know about the permit situation I'll help you I emailed I emailed everyone information so but as far as are you doing that because you had said
you were GNA let me know if you were doing it or if I need to try to do that development services does that I I mean I don't we don't pull the perits but what we can do is we can collaborate on that find out what they needan put the information together it's not it's not as big as a deal as you think because it's um
they'll we just got to do a we had to do a preliminary site plan which is very easy like where stuff going to be but that's very easy we've got a map that we can draw on so um I can help you with that uh but you know as far as you know another volunteer um I as of right now
we have no volunteers no one has no one has stepped up so we can volunteer ourselves though right yeah if anyone else has you know as far as the committee but I really understand that we need to let Council and these other board you know these other boards and committees that you know if any of them
can help us um we really need the help because they say we're g to help but then I don't see anything said it last night you know everybody is go Port Richie but nobody has stepped up to help yeah so maybe we can um do something like that just the
hardest because I was expecting to have a couple volunteers that could just pull together some pricing on Reynolds pull together um how the sponsors like trying to get the SW swag bag stuff for the 5K event um the medals the I mean there's a
DJ there's like 20 different moving Parts in just one event um and just having I can only do it so much sure I can't I get did um when you talk
CAC did they like Matt as you do some stuff with the magic he did he volunteer some did he help out some things too he works uh I think six days a week yeah so he's doing the magic after like after his
work um so I I mean that's what he's volunteering on I can see if Lori I mean I can send him an email today and just Lor might anybody else yes Lori was very helpful she's been helping out with the mayor's ball too um she wants to be part of the volunteers
um who else that wasn't in the meeing of that day and then Linda was saying she was going to donate I mean I can I can ask see if they they have anyone um like all my neighbors they work full-time and we're all rebuilding our houses yeah so so plus I'm trying to move back in my
house so it's it's just you know conundrum of different events has made this very difficult and we have three weeks like I work a full-time job but I mean help whatever we can I mean in between we don't sleep no
I'm just I'm just I'm letting I'm overwhelmed yeah and I need help my so I can help for sure I move my events to April um yeah the hard part is like because we can't make decisions right together we
bring it to council though oh no but like we're a volunteer you know we could kind of make some decisions and then this is what we're going to take to Cel Council right um anyway so what is it that we need so that we know what what is it that we're needing for the it's
Field Day right the field day so I I mean I've got the route made but then it's working with the city as far as like who's like is the police going to mark off the
streets are we doing that who takes that I assume that you put the the parade route together then give that to police conect the I will connect you with both both our interim Chief our police chief and then um the you know like the
contact information yeah I'll give you all that and I'll connect I'll connect you guys through email and then explain the situation what you need for field day I'll type it all up in the email and that doesn't take a whole lot of time because they've done these events before so it's not terrible but at least at least they can tell you yes we'll take
care of that we'll take care of that more than likely the police will handle everything on the outside you know they you know you you'll probably have to just concentrate what what's in the park you know so you know in the park they're they're going to handle traffic they're going to handle if they got to rope stuff off you know whatever they got to
put some barricades up they they'll coordinate that on the outside we're we're you're probably GNA have to just concentrate what you're doing inside the park you're G have a couple tables uh the runners coming back in to get some water Refreshments stuff and then and then the other events happening inside the park but I wouldn't worry about the
streets and stuff you're definitely going to need fire department on scene just in the event of an accident or someone gets hurt or um one of the runners become too you know too hot or you know dehydrated so obviously they'll just have to be on scene but so now that
but's see that side of it I wouldn't be responsible for right the city is just saying you're you guys need to be at this event right so now I have I have a call and emails and everything into uh Thomas Quinn over at the fire department
who was the guy that would be handling because they provide a truck for the kids to kind of crawl through and I'm trying to work with him as far as getting the tug of war rope as well as um can they put together like a little obstacle course like a future firefighters obstacle course if not I
need to be able to put together a little obstacle course um I do have a company that I can get the dunk tank I've already got that that's a very good price 276 and which also includes limbo and cornhole um
I am putting out a request to everybody if possible anybody have other cornhole boards that we can borrow ours got flooded so they're not flat anymore this is company you said they had some right they they have one
set that they they just some backyard games together so they're a rental company but I can obviously look at other companies but to keep the cost way down they were 270 and that included tax and everything for the dunk tank is a very nice one
um and some yard games s is there a liability with the dunk tank being in there that we need to ask Nancy about once again if you're gonna have fire department on scene no I mean maybe I mean it's um it's his
idea sorry as long as we have it stationed somewhere in in a in an open area of the park it shouldn't be an issue because as long as Fire's there to you know once again I'd have to get Fire's opinion on it and and see what they what their thoughts on it
but if we're just talking if we're just talking in and out well it's it's only for like the mayor it's only like a couple of committee it's the tank where you throw stuff at and yeah this is only should be about three to about four feet
of water so you you're worried like decides to like if there's nobody around Manning it and somebody decides they're going to get in it we have to have somebody man it there's got to be somebody there which is why we also need volunteers for the event day yeah do
they have a lid I mean I would assum these there way to lock it all it is there is a it's got a fence all the way around except for where you curl into it yeah I think they do have a locks up and you there is like a little gate you can lock it if there's nobody like it's not
being manned yes you can lock it okay so no two or three-year-old could ever climb into it it's not possible okay then the companies themselves in order for them to be insured they have to do that so um so we need cor board for us
tomorrow cor cornhle boards there's uh several of the the restaurants a lot of times they have their own that they have out there that they might be willing to and it's advertising for them right because their names are logos on the boards
you said DJ I know remember gild dogs used to have a cornhole tournament and so I wonder if if Eric I never went to that but I don't know if they had a bunch of boards you may read out reach out to Eric soulan and see regardless he had
some of his own yeah think just for I'll give you his number so he might he might have access to some boards Eric who soan J J janon I'm not sure you pronounced his last name so Jan something like yeah okay I'll get to you afterwards he was he he was own our
Guild dogs and they had a they had a coral tournament every month so I'm not sure where he had his board um so the other part was um and this is not a necessity but it was if you wanted to make it accessible so that somebody could actually go all the way around
there's that one space when you get to the end of the sidewalk where there's a little Culvert there um around Waterford Park M you get you go all the way to the end of the sidewalk like you're headed over toward the boat ramp the little kayak ramp and stuff
um where you can't get through there I mean I can barely right um so if there was like a way to put a board across that yeah but other than that as far as accessibility you can get that why that Park is nice you can go all the way around the sidewalk as long as nobody
parks on the sidewalk as well as in the front proba let SLE know the route where it's at whatever they probably put something together to yeah I just need to know what you know like specifically where
yep and I did send that to um how did you how did you measure just the phone calls really how did you measure the route uh through Google Maps it's 3.1 miles okay it's 3.1 miles which is where
is it going so it starts at Waterfront Park it comes goes down to around the little loop at um Nicks goes down toward catches um and it's during the the morning so there's no not going to be
anybody there go through the parking lot there go back out to uh and go all the way down past Waterfront and you take go to the right in the neighborhood there and make a little Loop and you go down make another little Loop and come back to Waterfront
Park so there's there it's pretty simple Ian it's not like for for a parade it's not easy because you'd have to pass but if you put cones in the middle of the street where there's passing points it's fine so Runners are going to want to know that it is exactly 3.1 as no as you
know that yeah I will take a car measuring thing out there no but what I'm saying is the the people that do the start and finish whether you're going to do timed or however you're going to do it because you can't just have somebody there would a stopwatch reading times um
they typically will map your route and make sure that it's exactly 3.1 I was just trying to look up to see the name of the company that there's a couple of companies that do that um that can help you with that so um they'll have an exact start line exact Finish Line
sometimes they have the banners you know for start and finish things like that they have somebody post like a halfway or something to they they can do that and typically you can have somebody stand there those people like at halfway can be with a stopwatch just reading just constantly reading time so
people know although Runners you know they have them their own right time I mean like this is just a 5k fund run and I mean this is not like a and richm we had the UK crops 5K and and stuff I mean where that's just a massive event where people really AR
racing um so this is more of a Fun Run and you get t-shirt and you know metal get a little shag B so it's it's um but I do I would like to in within the usually within the
number um thing on your shirt that you safety pens with number anyway usually there's a little chip in there that just registers your time when you cross a line um and that's just something we have it's small rental fee for that
so for the the measure at the end oh they rent the uh bibs so it's like a start it's like a starting it's like a swim team starting block so once they push the button to start time everybody takes off and your chip registers when you come back across the line and it
gives that person register to that number like say if you're 27 27 made a made it in 1 hour and two seconds you know and it just registers it as you cross that line cool so that is looking at it's
just making help with phone calls and because nobody calls you back you have to call them over and over and over so what else is that you need what else do you need likeone I mean that's the gist of it yes a DJ you need but she gave me a DJ today so
hopefully and that's just an announcer they'll announce each event um have some music master of ceremony DJ just like you would have a wedding they announc this event's coming up this event's coming up hey the race the racers are coming in you know so that kind of thing
makes them excitement yeah then they would have the speaker equipment as well so we don't have to worry about that anything else as far as that it's just it's so many moving cards yeah um so that is thank
you oh and I I updated it so it say city of Port Richie and I added the Honda I had to get his um the other question s do we have the jot form set up uh yes we created an account for jot
form so we have do we have a URL or something for that well I don't know much about it I created the account for it I gotta dive into it and play with it for a little bit I'm not yet um acclimated myself to to the to the site but we do have a we have a city account
um that we can go ahead and create forms and whatnot so um give me some time to acclimate and look into that but um because like trying to get the flyer with the registration form like go here to register with three weeks left we got
to get some people registered I'm just trying to figure out well and it's just like I said at the last meeting for now if um if we can if we can if if we need to forward them to the admin at City P email getting this out there like if
they can just click on it and go oh here's my registration form and they'll do it in like two seconds well the I could post I'll post the registration form do I have that I gotta say do I have I don't I was I'm waiting for the link to put in there oh okay and
then link from the money payment I don't I can't guarantee when I can get around to doing that but that asking should I just leave it off and well at the very least let's put admin the City Port Richie if we have to change it now but like you said we only have three weeks so right let's go ahead and keep that moving okay and how much is it for
person for the $20 $20 that will cover the shirt is the shirt cost still around that 375 Mark what what the shirt for the 5K oh um the 5K shirt or we're doing the 5K no no we're just doing a shirt it's just a
shirt that we're just gonna get event shirt as of right now it's in the realm of 375 they she did tell me there was G to be a slight price change with the um with the logo being the full size as opposed to the pocket so but she hasn't given me that price right now we're still working on proof because of the
influx sponsors so and now and now that we're changing dates on events that's also you know a change I gota go back to them but we've been back and forth with proof if anything we can approve um a color of shirt and color of lettering so I can we'll get that done today I get
solidify that so then we can move forward yeah but the basic cost is pretty close in the r375 $400 that's $20 will more than cover and even if I need to add a few things to the swag bag it'll more than cover all that and the little medallion hoping it will
cover um the chip reader okay what do you want was it $20 $20 yeah do 25 sure yeah I want to keep it as like a lot of kids want to run the five because of fun run so I wanted to get a T-shirt and metal and and um she
had suggested maybe we just use the stickers get a blank Medallion just use the P Richie stickers for their Medallion um because it's not like a right out of this world okay good anything
else I think that that's it member two just want to thank everyone for um who was able to attend the uh opening ceremony um last week it went really well um uh we had quite a few people here uh both
staff and and people from the city um it went really well uh the Time Capsule all the items have been opened they'll be available for this Saturday for the museum day uh for people to view and uh we very soon we're going to be talking about probably
within our next meeting and the meeting after um the new time capsule and you know what we want to put in it for May 18th so we'll start talking about that um let's see John for mentioned that the city has signed up um I do have a mock
here for for just a basic Banner that the space AG science has given to me this is a mockup of what you know the information I sent them they used they use a template from our Opening Day flyer um we don't have to go
with this we don't have to go with this color scheme this was just basically to this would be a flyer that everyone can use at the EV at the events um they're kind of just looking for direction they're very open to making changes so
no this this wouldn't be like big banner yeah this would be a big banner it's not going to look that good but I mean what about all the other because we were talking about the other sponsors on being on the banner well well so the other sponsors
you got to get to a certain level of payment to be on the I got makes sense yep um just General sponsors they get you know website like that website Flyers you know that's kind of them you know you give or take
answer mostly digital um it all depends on the level of sponsorship that they they they contributed but so my only comment about this would be um I would think we would want it to be landscape instead of portra she she that was the first question I asked her
I'm like can't really look like a portrait we got to do it like landscape she goes well it would be because it's the size of the banner is six foot by by four or whatever size so she understood that what given that I don't know how you do that layout that way on a landscape it seemed like she would have
to maybe put the logo on one side sponsorship and then the Centennial stuff in the middle yeah I'm gonna I'm gonna tell her you could squash this down and elongate it but it wouldn't look right yeah but even if you pick the Centennial Celebration yeah yeah you
could and maybe put the Honda they couldn't format this way yeah no but the color scheme I like it yeah it looks good okay I'll tell her that I want to see a landscape version um I'll email I'll have um Ashley should be back by then I'll have her email to all of us
and we'll be good on that so then we at least we'll have a banner for people to put up at the separate events and um I think for some of our more significant events that we have um the mayor's ball the uh obviously the the May 18th
celebration um maybe one or two more if we want to do individual banners for those because of you know what's going to happen I think that would be a good idea for those but I need a backdrop for the the ball too for yeah okay umam I think that's all we
have until we get into the agenda so I'm good good okay U the only thing I have is um so update on bowling T we've got three teams signed up I know of a couple more that's going to sign up um so hopefully thing about bowling terms a lot of
people just show up on the day of they don't sign up in advance just they come so I you we don't know if we're going to have that or not we on at North sorry at South we gave all the leagues on Wednesday all the leagues on Thursday
all leagues on Friday the flyer um I think that they did that also at at north um so I would suggest pushing that out again this week and encourage them to to sign up by 16th so we know that they're in there but uh we we haven't
had people sign up yet so Kim has been sharing that to uh all the groups to all the groups on Facebook push it on the website I shared it to a couple of the bowling tournament groups out there too so and I also put all the February events on um The Joy FM so they're out
there too including the bowling tournament also make a change on the business expo yes I'll take that down okay um the uh the other thing I was GNA bring up is do we wna for these different events the
winners do we want to have kind of a plaque that we can put in the case or whatever that shows the the winners of the different events on there that we kind of commemorate that something like that an idea that be fine
um what else was there I think that's that's allenda I have a question though before didn't you had sent an email about the bus is that are we going to discuss that in the agenda what about the bus yep to
talk about that okay got it do you want to you want to send me the details on what you would want on the plaque well and I just just something that we would you know you maybe something like this or whatever and then you just have little tags underneath it
like you're seen those employee the month type things where so you'd have a little uh rectangular tags a uh a winner of the bowling event the state this team or whatever just
yeah yeah 5K winner oh you want to do a pla for all like all these events so just one one multiple multiple squares for for all the different events just kind of
commemorate that participation and the other thing I we we talked about uh before was uh rebranding one of our parks at Centennial Park um and I say that would be there would be some signage
associated with that um remember bringing either Nicks park or Waterfront Park or Centennial Park either be Nick Centennial Park or possibly taking Waterfront out just making Centennial Park or Waterfront Centennial Park um personally my recommendation if
we were going to change one of the park names I would recommend the youngest which would be Waterfront Park Waterfront Park Waterfront Park is the youngest out of all of them the other ones are kind of historical yeah um they've been around for 40 plus years well again on those we
would keep the same name we would just add to it but really the two that makes sense is Waterford Park or Nicks Park Nicks Park would be kind of nice because it'd be the focal point of all the Whatever Gets developed down there and it would you know be seen more but Waterford Park is
obviously going to be probably used more in the future as well so it wouldn't be bad to do it there so I'm I'm boarded with the one but I I think either one you you know you don't you know like I said Waterfront you're always going to have events and
right things in the future it's our it's our largest park it's the only Park that we have that we can fit multiple large size events and you know um I think as we you know as we move forward as a city council and everything we you know put
more into that Park and have you know you know other other things so I just with with Nicks Park that that site is the oldest site in the city it was the original area it was the first
city hall um I don't I just don't want to change that name I just I I feel more for Waterfront Park I don't know if you can change it either because I think the if I'm remembering correctly the way it was deeded to the city it has to remain HR
Nicks Park oh so I don't I don't think that it can be Chang changed I'm I'm pretty sure when we had to get grants and things for that many years ago it had to the deeding had to stay the same as HR Nick Park so I think we can double check that but I think that was one of the stipulations of how they wanted that
you know when when they granted it to the city as a as a park yeah well then I said water maybe Waterfront makes most sense so the only thing with Waterfront I know that that I know there's a sign out there that has I guess the mayor and Council that was there when they actually did Waterfront Park so we need
to somehow integrate that into whatever the new sign would be for Centennial Park um we can well and we can always take that information and put it into a platform you know um of all the original council members and at the time that
we're involved um and include that at the bottom of the new sign so you know that you know least you know shrink it down smaller smaller version of you know the people who founded it at that time yeah and then that way we have more real estate to update however we want to do
it hisorical marker historical Mark or something like that so I don't I don't know if we have information on who did those original Park signs throughout the city if we had if there's a vendor in town that did that for us or whatever if we could get a price on what would do to put put that together what would it cost
us again I mentioned last night at the council meeting that there's a we been talking about doing a mural or whatever and we could POS possibly integrate something like that with that Centennial Park um branding as well and there's a that that link I gave last night that
they they actually put they'll do it for you um there maybe a match cost but they're they'll it's a it's an endowment I guess that they they do that for and they include it so is this a suggestion that we we should bring to council just for final consensus on yeah I think
before yeah I mean I'll start we can start getting pricing but I think we definitely need to say hey by the way we're GNA change this thing yeah but my thought was is on May when we actually celebrate the Centennial that we would unveil that new rebranding of that Park oh so we'd have to really get on okay
doct have to approve that as well huh does fct have to approve the name change as well we'll I'll email them and ask them but I don't think I I don't you know as long as we're keeping the name Waterfront in there so they can recognize the park that's that's really their main concern the and actually the
last time I talked to them it probably would help because there's more than one Waterfront Park in the State of Florida and they have a hard time finding so if we we add a little bit to the name they'll they'll appreciate it because the last time I talked to her and I mentioned Waterfront Park she's like U
she was like you know she's like I got about 30 here give me a minute I like oh okay I mean we could be it could be Port Richie Centennial Park or you know whatever to help uh them
designated okay that's all I so I'll jump to the agenda um first up is uh I one Centennial events budget discussion is that that you Adam I mean I can tell
you what we have so we had a couple of couple of sponsorships uh the other day we had for to Port Richie which uh you had already mentioned was a th000 bucks we had uh Hidden Creek Golf Carts gave $1,000 and then Edison private school
gave us 2500 bucks so that put our cash donations to 29,200 with our in kind that we have right right now we're sitting at about 32,2 75 and that's with the $75 have been
cash in there so that's where we're at right now okay questions comments I'm gonna probably add to that in kind because we just received a sponsorship um from Island Paradise Charters um that we are going to discuss later
for you know for The Boat Boat Tours so um that's estimated at you know 5,000 in kind so um the only we had um we had Walmart still our Walmart right um Noe haven't heard from Walmart uh Culver did reach
out to us today but I they're talking about field day so I you know I fed her to um member they maybe donating some uh some ice cream to the oh really field day sounds good so um she's working with
them on that but the Walmart I have not yet heard from so um once again like I mentioned earlier we need to discuss if we want to set a cut off now for sponsorships um in order
to you know complete the T-shirt you know um start printing and going forward with that right now we're 15 total sponsors um between monetary and in kind so yeah I think from from a shirt perspective I say cut off sponsorships
also will take sponsorships all the way up and we could somehow integrate right their their sponsorship in there but it wouldn't be on on the shirt at that point I mean we can always create another one I mean if if we end up I mean if if another big sponsor comes in I know I know one time member Taylor
said she had you know close to you I don't know 60 80,000 you know potential um I don't know what happen with any of those but um if we end up getting any of them I we can make we can definitely make more shirts so that's not going to be a problem
yeah okay um I did send a t-shirt company or we can get into that we get into t-shirts did uh on any events do we need to adjust any uh stuff in the budget mayor's B we're going to talk about that separate item so that about
sleep um so I did forward Adam um the uh the completion for opening day my final budget I'm sorry I don't have that right with me I think I emailed it to it was 8493 thank you 84913 so I was way under
my, 1500 on that oh cool um um my history my history inheritage take two my history and Heritage day budget total um as of right now which I want to I want to go over
since we're talking numbers um I'm at 13 8310 that breaks down as um for the Olympus tour bus is 680 310 uh the wheelchair transport service is going to be 450 um the the tour guide gift card was
going to be 150 and um you know just small snacks and drinks I have at 100 which is probably going to fall way less than that um and that puts me at 1383 10 so I'll be under budget for that um I've called Olympus and I called five other
tour bus companies they didn't have a wheelchair type of transport vehicle so we had to um Captain Quinn help me find a company that basically will just have a wheelchair uh bus that we'll have to follow together I will coordinate we
only have the one tour guide but um I think whoever if we have anyone who needs to use that bus we'll figure F out a way of either via radio or speaker phone to listen to the tour as it's going on so that's that's where we're at right
now okay so if anyone has any comments or questions on on on what I've you know set for that day you know just wanted to let is sign up form or anything for that day um we've got it posted on the website we're basically going to have
tours starting at noon the the buses will be here at 11: but Kim is going to do um Kim and I are going to be doing a dry run between 11 and noon and then it's basically a 50 minute tour so it's going to be 12 one two and three so
we're gonna we're gonna have times out front and we'll have sign up sheets for anyone want to come in um you know during the day so but that's where the tours at we we've maed out a tour where it starts here at City Hall goes completely around the city starts on the
North uh Northwest side um works it way down to the South uh Southwest side crosses over to the east side of the city and then comes back here at City Hall which you know we have I believe it was 13 or 14 different landmarks or
areas that we plan on stopping in give me one second I can tell you and has this been put out to Media has this been put out to Media to Media well sure was talking about we've been shared now we we've shared it to
every group um I've Mass Meed it twice I've we've been posting it on our website oh she had another something I I would love to know what she's got because I don't have access to it or don't know what you know if she's got some sort of you know u i
mean and then also Kim posted to Joy Joy FM Joy FM also knows about this Saturday so um we've we've tried several Avenues um I'm open to anything else if anyone else else has any other ideas
um so okay it is 13 13 stops 13 yeah that's right anything else on budget um so last week we had talked about giving 24 2500 budget the field day field day yep
okay yeah well we had talked either 2,000 or 2500 and I don't think we ever took a vote on it I don't remember we did either um is that still what you thinking yes and is it and I will probably be well under that but okay okay um do have one more thing for
Budget uh last night council approved the firework show um for the May 18th but we're doing a little more research um I've confirmed with the city manager we're going to reach out to um one other one other potential company
um but they at least approved 20,000 to go towards the fireworks show as of last night so um it was 20 right 20 U now this this profit and loss that you have in here doesn't take into
consideration any City money that we budgeted so this is just the sponsorship do we do we want to show that based on our discussion last night do we want to show up so we kind of know where we're at I guess pull in
25 from this keep in mind that that you're talking about the expenditure side of the budget shows 40,000 there's there's a revenue side that has to be right and we don't have that Revenue com we got sponsorship Revenue coming we don't have
any right it was It was kind of conceived that at least half 40,000 be [Music] raised so you say we have 20 not 40 you have
what that what what real dollar amount do we have budgeted for that how many so we were planning on raising 30 and that well we budgeted 25 the prior year
c c this all confused just a little bit so we budgeted 25 last year we spent 12 and a half we still what I get that so we rolled over we rolled over
12 we haven't we haven't expensed 125 because we don't don't roll you don't roll it all kind of goes in a big bucket I get that right all right so scratch that so we budgeted two events cration
cration ju what can we spend 10 okay so we should show an incoming 10 so we know where we're at yeah I mean we can do that yes from city
city sponsorship if you will so we really we really down here 27 it would be 37 plus whatever so we're so it was 32 with in kinds and I I don't know why we're tracking inine on here because we can't spend inine so
different but we I mean if you want to put it that way I mean I could take the in kind out but we were kind of keep track of the in kind as well so when you're so when you're talking about budget wise so like for instance with the what however we're doing the
business expo you you got what5 7,000 for the expo hall so if you ever you wanted to do this again and they're not going to give us but have no I get that I can take it however you want we just honestly as we as we assign values to these things we need to know where we're
at from a hard dollar perspective right in kind is a wash you know we are you know $5,000 for the the use of the hall we're not paying that they're giving it to us so you know it not like we have $5,000 but if you show it 5,000 coming in 5,000 going off for that rental on
there are you doing that yeah so everything comes out so it's going to add the the cash in the in kind then what you spent then it's going to add the event cash that you're going to collect but I can I can take I just we just need to know where we're at so when we throw
20,000 fireworks we need to know what we got left she wants 2, 2500 for the fill day we need know where we're at so with the budget down here with your event budget I mean if you put 20 I I I could take that out I could show this this total funds up here just
cash you know what I'm saying so that when you put your budget down here so like I take this $23,000 out of here I mean I put $23,000 going to show that that's what we so that $31,000 or or whatever it is up at the top there I can take the in kind out of that because it
is showing in there as that total as support or sponsorship you want it just as cash the cash that we received from sponsors as that total up there because I can do that somewhere at the bottom I even know as we've allocated where we're
at because you've got you got the income we've got the budget here so we had 247 on income and then you've got 3,500 but then show the remaining so the total fund so when you
when you so these 1500 not actually that any I can fix that yeah as we do this if we as we allocate this so obviously we can change opening day from 1500 to the actual of 8 890 something whatever he said it was yeah which I did
I did that which frees up that $600 back into the pool right so I'll do is I'll add okay I'll fix that I'll take the in kind out I'll show that we still I'll show the in kind as it comes in or whatever we're going to approve but it won't go into that dollar amount at the top and then what should
happen is every time we do this so like I put in the Spence amount so 849 from the 1500 it should should give you an actual number yeah just give us give us a remaining budget and as you as you put in budget amounts it it lowers the
remaining budget as you put in actual it if there's an actual in there then you would basically use the calculation on the actual instead of the budget amount yes and that would that would I'll fix that and U I'll add a donation of
$10,000 to the city in as well and so we need we need a a firework budget of 20 I have 20,000 in here right so but the only the only budgets I have in here is $1,500 for the opening day $1,500
history what you know which I I I actual spent was $849 so it shows what our budget was what we spent and our profit at the end profit or loss so right now these are only budg I have the, 1500 ,500 and then the $500 for the bowling tournament and then $20,000 for the for
the fireworks so far um yeah but the rest of us we haven't put any money to right so which we're going to throw some money at that's for the mayor's ball and stuff like that now so 25 so if you any objections 2500 to the day
day um Camp Sal objection 2500 field day no okay so code 2500 field day um I might be at like 1,500 maybe less for the fishing tournament because I
just have to buy some prizes and things like that and have to buy the uh the rulers but I might be able to get some donations for that but so I'd rather go high side than well that should be fees should cover that right yes exactly right your 2500 doesn't include no fees
no because that I'm assuming that the 5K will be paid for with the $20 and then we'll need possibly a couple tens um so the 25 that you're planning is DJ that is a hard expense we're not get anything back for that fish tourament I might be
less than yeah so maybe a thousand surprises so you think we're going to outlay a th in fishing turn maybe less maybe well the only thing that I'm that I know of that I have to buy right now are the um the measuring
poles or sticks what I'm not sure what the right terminology is to measure the fish to measure the fish right um they're $16 each okay um and then um the prizes will be divvied up on Entry fees
right so that's that I'm trying to get Swag Bags all covered from sponsors so um I think the only other expense I would have is the prizes that's trophies you know we
should come out of the entry fees right no no no other than the other than the um the cash prizes like if I want to give a plaque or something a trophy for first place also right well the again it should your cost structure you should have the it should be covered in entry
fee whatever you're giving out so only thing the city needs to outlay to for this would be any some marketing material or or for providing something for free I'll have to work on that yeah in my mind I'm thinking it's pretty much a
self-supported advance okay um they're maybe $500 something for incidental stuff or whatever okay but I again I'm not plan it so I don't know yeah but that be but your fee should you should build into your fee whatever the fee is is what's going to cover any cash prizes
any any medallions or whatever you want to give out again should be covered with those fees got it's self supportting okay so 500 for the fishing put 500 placeholder in there for that and it probably would take that much but but that'll give you a little
buffer okay good good on that was there any other event cost we need to update before we move on to obvious mayor's balls um next I think no I gotta I gotta confer with instor about
P that's obviously one of our biggest buds but we're working that right he's got he's got the 20 in there for the fireworks which is but the entertainment I guess is there um the next stage yeah well if we're doing it you
know if we're talking about you know Johnny Cash type con you know conert you know I've been I've been wrestling with that a little bit you know I have to touch back with Adam on that it's going to be kind of difficult because we don't have a Sound Stage or any type of anything set up if gild dogs was there
we could have worked something out with them um we're thinking of something well I don't know that that wouldn't be a option still like I said if it if the property changed hands I think Ryan would probably be willing to let that I I don't know like when he closed down
what he took from like what he took State know if he took components from it does it right well a lot of times the bands that you would hire would have their own sound so and I don't know if that's I think that's probably the r he had that that would kind of help us if that you
know that's that's a fact that property just just change stands they allow us to do that we work out have to work out an agreement or something and we proba have some kind of liability yeah thing in place which I I assume our liability City policy would cover anything at
another property would it me yeah we probably just have to call and we'd have to figure that out add a rer or something I'm sure our our writers usually covers our property but you know as far as extending that to another piece that we might have to do a
separate policy for that particular day um and just do some something separate but we'll we'll talk to them about that but if not we're talking you know there there are other options uh basically maybe a small acoustic um playing band
you know that will go around the festival while everything is going on and a combination of a DJ set up so to have a bit of both so we're we're running options on okay so just a quick comment about gild dog I know that they sustained some damage
from those storms I don't know if the building department has to do any type of inspections before anybody can go in there yeah just to be just to keep that in the back of our minds yeah I don't know what kind of shape it's in either it's good
point okay let's move the next item on here which is uh it's mayor's ball so I'll turn it over to you Kim or both y'all um the one that was in the the
actual item that was in the agenda packet um I made a mistake uh calculating it um I did speak with Spartan Manor the actual fee per person is $50 so um either Ashley or S sent out
the amended one that I updated um for us to discuss about increasing the ticket pricing um because the60 or $65 and I had written down $65 but I didn't have minutes to go back to check and see what we had agreed on um but with the price
being at $50 per person because I did not take into consideration that there is a service charge per person I was only going by food um when I confirmed that amount with Daphne and it brought it up to $50 a person okay um I think we need to consider bringing the ticket
price up to $85 per person or even possibly a hundred I I mean I know that 100 is kind of steep but I I think at least 85 as a minimum okay that question
on um like if Tim and I were to come I would expect to buy a ticket that's what I thought too as a I mean I obviously the mayor is the it's his event um but and Ocean Honda they they're the big sponsor
um and you know you got some pretty big guests on there but I'm not expecting to be this was a recommendation it just it was a recommendation for discussion it wasn't just hey that's why I'm throwing that out there that I I mean I was
expecting to buy a ticket so for the mayor's Ro no I just put it on there for discussion that was all um and I know the mayor and I know chairman has people that he may want to add to this list as well
because there's going to be a there's GNA be several committee members working on this um extensively right um and to not extend that ticket to a to an actual I we're working on several multiple
events on top of this event um I feel at the very least they they you know for for a guest like if we're adding a guest to that that's fine you want to pay for the guest ticket that fine but the initial committee you know Council city manager that's different
that's you know these these these people have all been very involved in this entire thing from start to finish so um at the very least we got to we got to extend a courtesy to to them um and like I said if you know we want just want to
say then the next guest well that that's one thing but but those initial people need to have tickets yeah need to have tickets taken care of yeah I agree there's there's there's no reason you guys shouldn't absolutely pre ticket to the
EV like I wasn't expecting well but I mean as you if if depend on to keep the price down if you want to only do that and then pay for the guest that you bring or whatever then that's something you guys discuss but I would like said I I don't see any problem if that you both
you get you and your plus one so um and I don't I don't think 85 or I mean 100 is steep but uh and I want to say that Newport Richies was 60 around 6
five or something like that um you know and they filled the house so people for an event like this they're you know $100 with entertainment meal and all that especially if we provide more than just chicken um you know it's uh it's it's
not unheard of now obviously somebody bringing two 200 bucks a couple maybe it's becomes a little steep I don't know we can conted the politicians to ask them if they're coming for example you do for one person it's 100 and then for two is 150 something like that that you
can maybe give a special or yeah discount or something just an idea I know like proms do that things like that I know to get people are bu you know RSVP by a certain date or pay by a certain date this is a price if not
it's this how much and I know that some of the nonprofits for Newport Richie offsetted some of that cost there I think if you were to just buy it out right it was 150 per person I know the Chasco one that there is 150 now taking for the coronation
yeah yeah which there were some people complaining about that because that I think that went up from $100 right last year so should we do it at 85 how many guests are we thinking that like we want to have a minimum of how many guest I'm thinking 150 in my and
that was my guate was approximately 150 minimum what was the uh what was the the capacity 400 4 450 or 450 I think because Newport Richie had 385 because they were sold out for their
yeah I think I think definitely 85 I'm just trying to think and obviously as we get closer to this we're going to know what's left from a budget perspective that we could offset that but you know it's and then obviously the price will
change if we add something other than chicken yeah so that price just for the chicken do we have that information about if we went with chicken or beef unfortunately not right at the current moment because the chef was not available to check the food price I was told that the food
prices are changing daily yeah um so the chicken is set in stone but the beef price is not and he has to check and so to to give a choice cuz obviously they got to know how much to make of each
you'd almost have to they would have to in their RSVP they would have to select what they were having correct like a wedding and I'm assuming they would have a per person beef per person chicken and depending on the orders they would have to figure out that cost in the end most people beef that cost would be higher
right yeah it's not she told me that the prices have changed on here for the beef but just have IDE yeah well also vegetarian too yeah I think they would do that one
just right that's not an extra cost yeah did um did they have a a price difference between beef and chicken just the beastro steak which I'm not sure what that is it's probably a small filet is
$31.95 but then you have to add the the fees the chicken was um 23.95 plus the fees okay so about eight bucks difference yeah well see that's that's the issue if you give the choice
price and then what if you get all these people that want beef then yeah you don't yeah you will yeah exactly I don't know if we can like if you want beef it's $100 if you want chicken it's 85 it's like going to a restaurant can't do that not these Ty no unless we just put
a 100 across the the board they have a vegetarian option but the fish because if it's $50 per person just for chicken .95 which is it's going to go up let's say 60 65 for beef and then that's cutting into the whatever extra
that it is for us for the favors and entertainment and everything if we do a fish it's only a dollar so if we offered a chicken and fish fish no man what do you think on this you got opinion the audience yeah you can do a h
you do a huge solent if you just were the entertainment can you sing and dance you know I'd stay away from fish yeah just that's that's a bad thing EV like this you I mean I can tell you their chicken meal is good I mean it's right you were
at the event so I mean it's I would rather keep the cost down and only oh you didn't like it amand yeah L people don't like mushrooms um I wouldn't get it just I mean I've had it several times I've gone there several times it's always the
Chicken St I mean we can we can do we make it 100 okay [Music] 100 am I disagree no so it's $100 chicken or beef what
we're doing everyone always likes a choice so is there a vegetarian option yes it's just the same price the slice gross beef mine too is if how it all outlays in C you know we
take this in this could potenti we have more money than we spent correct correct if it's more than right soe we got 3 people hopefully yeah so $100 per person are we going to
keep it at 100 and then no discount no nothing just $100 per person I think it's simpler simpler okay there's 100 since we're offering two options and you know we need talk about about this but and I don't know if I
can't remember do you remember man did was there any kids at that Newport Rich event with there all adults would it I don't know if people would want to bring their kids but there's probably not a differentiation in the meal no just a per plate basically yeah okay is that something that we're gonna say No
Children Well if they want to pay the take $100 yeah bring them AG like 14 and over or something yeah having a bar though know correct yeah but it's not it's not open bar right and
it's uh the bar is actually in a separate room or whatever the cover there I don't think IL legally you couldn't have kids there because it's not it's a just they can't drink obviously AB these politicians been uh
invited not yet this was just a this was just a draft so we could discuss so let's yeah so let's so any objections to the $100 fee okay now so let's go that and let's uh let's talk about the guest list that are non pay so o o there was I
think that there was two table size there's eight and 10 right eight and 10 there's more of eight eight than T what so what's your thoughts on the table 10 or eight did they might reach out to ocean hun and see how many they thought they might maybe they don't need
that many not yet how many tables of 10 is there she can give a number but I don't think it's that many Kim did she ever say a number to you for the 10 top yeah um I don't remember I have to follow up and I don't
I mean honestly I don't think it would be an option we just say we need this 10 top or we need an eight time yeah well this let's give him a 10 table the sponsor level says 8 through 10 so 10 yeah yeah so it's you know it'll be optional I wasn't sure what what we posted on there yeah there yeah it says
um pay pay to Mission one table at mayor's ball seats 8 to 10 so okay so give a table 10 I mean I give us 20,000 I have a question sorry I'm going backwards but I just thought about it how about if like let's say a company wants to buy a table is that are we
going to give a special discount or anything like that to see how people can buy tables that's a good thought you could maybe they buy a whole table make it 90 a [Music]
person so basic' be 80 bucks discount for a table how much right $10 a seat basically yeah Bas so if you buy a whole table of eight it takes $10 off a person that's fine yeah that sounds good just to encourage people to like
you agree with that I'm justy to understand the ration yeah because to buy a whole table right you're booking eight you're booking eight seats so so your logic is that
doing that you'll get more people there right oh I could instead of like $900 no $800 it's 720 yes is that a deal I would say 700 just to make it
even but 700 again we having beef and chicken if you have everybody beef me so yeah we cost I mean that's the whole thing is I don't mind handing out a you know an incentive discount but I mean I think our costs are covered at
90 and and that might be a lot for the form and stuff too so you know but you gota remember we're also talking about entertainment is going to be a factor you know um it all depends on if we have you know I know that the um C
CAC was recommending you know looking into bands um you know small bands stuff like that that's gonna that's going to run Us Al loan you know between $800 to ,000 lock andand if you're gonna have a Master of Ceremonies which I truly recommend to help run the event that
could that could be another uh you know $800 just for those two those two alone so you're looking at between ,600 to $2,000 for just the entertainment side of the factor if you're going to do anything else on the outside center pieces and stuff like that that's going
to factor in you know another you know $500 you know or more all depending on how elaborate we're going to make stuff so there's other expenses that we got to consider besides the food if we're going to at least recoup from this event because um you know this is going to be one of the um one of our one of our
bigger bigger EXP overall what is the Master of Ceremonies doing I mean what presentations are we making here well you well we haven't gotten into the details yet yeah we haven't gotten down what we're doing but if if you're gonna
have anything you know uh announcements to be made of if you're G to be doing some sort of ceremonial recognition for the Centennial if you're going to make um if we're going to hand out Awards to the committee members or someone else if
if uh if you're G if if Bill ra M Congressman Bill rackus comes he may have a proclamation or something himself that he's going to bring to read so you want he definitely doing that on um on the actual day yeah so I think between Mr Mayor and and the DJ you would have
that covered right but that's what when I mean DJ that's what I'm talking about DJ is the same thing okay that's they basically your DJ is a Master of Ceremonies they pretty much run the floor um you know a formal event like
this you know you also will consider like a small three-piece band four piece band just for like during the cocktail hour like you know during dinner something like that you know you know something to consider but once again we have to investigate prices and and go
forward with that so but these were we still at the recommendation stage so on on this table rather than $10 off you know table's 800 so $100 a ticket eight people that's 800 do you
just want to get a $50 discount then so it's not quite 80 to the committee I'm fine with that [Music] sure start with and if we have to reduce it we'll reduce it but but yeah let's not take off too much and then if we
have to take off we're not getting a big feedback later on we can always talk about reducing it further later on so 750 a table 750 a table okay and or individual tickets eight person yeah yeah so how it so how many tables were 10 we don't I don't know how many but I
don't think we should not that many five that's a lot yeah I want to say it I want to say it was either five or six I want to say five because think five yeah yeah she didn't have that many and she was like 750 divided by eight
see so if I take the $50 discount divide it by eight people 625 so if I take so a table 10 that' be 60 25,000 minus 60
25 so we can make a table 10 940 should we even solicit that because I limit that we'll save that for guest tables okay yeah so table eight that's fine because you probably it's probably a couple tables of 10 anyway right yeah
there's only like one one's going to Honda so okay so take a pricing 100 table table eight available for 750 and so now our guest list for ticket purchasing so we've got Al ocean Han of a table of 10
uh we got Gus and guest Ed Hooper and guest I would include Brad Jagger and guest because he's our representative um city council members and guests city manager and guest obviously
City Clerk and guest and then Centennial committee members and guests is what we have on here so far and then Amanda coover and I are working on getting um Johnny Cash's son I don't know how we're going to do it if
we can if he can be at the May 18th event then we would believe we'd offer something for the May 16th uh ball um I'm also going to try to reach out to his Johnny Cash's daughter okay so if we have anything like that and maybe some
other dignitaries I don't know as many as we can get I don't know that I was going to send an invite to um uh Senor um Scott Senator
Scott and well we could do we could invite the governor as well I mean again I don't know just just at least for at least a form side in have to well so and and and I'm fine with I think we should we should fight a governor both
senators and um lieutenant governor as well we got b rock so why don't we do that so we bu both senators and a governor included on this and guest and um I would assume that if they couldn't come they would send somebody possibly so we need
to make sure that do sometimes you want to yes yes absolutely I would send a formal invite to their office got it we should make it nice though like
put in a nice envelope and well physically yes but on you know through via email and and physical should be both should be both ways yes you know but yeah and it actually should just it should come from you you know out you know it should come from the mayor yes yeah
absolutely so so you figure those in into the thing and ivly with the with the increased be good anybody else you guys think of I we have Pasco County Commission but I don't know that we need to
invite me as far as comp ticket anyway and we've got uh Al oh well so well Jack is our our representative for the area well so actually for both we do have har jger
which would be Brad's plus one obviously so we'd have her covered maybe we add Jack to that as well okay as a paid guest um what about Chopper and Chopper yeah we we could put him on
there too did you have to pay for yours to go I did pay for mine actually oh you huh you yeah yeah well he he had a table and I I think you got a discount on table that I paid for me and Amanda
yeah no Cho so just say give you a discount then we'll give you a discount buddy he's got to come in his gear from last last week what's that the outfit he wore he's got to come in there right if you know I don't know if anyone
watched the meeting but I've got a picture would be posted soon he's got to wear that outfit I mean again if we have if we have the capacity to provide that by all means I mean he's he gave us the paddle I mean right right that was my thought
um I'm sure he'd be he's gonna be there for sure I sure You' be uh more than grateful to accept that okay so what about let put him on there just because it's the mayor ball and and like I said he's he's a very close neighbor what about school board anybody from the
school board like John L or anybody I'm not that in touch with that not sure throwing it out there we don't really we do have a school right it's a private though is it um the Edison private school they're
actually one of our sponsors is School Board pass School nothing to do with that no okay so so we don't really have any any connections to the pass school board from the city perspective I leave this
off okay anything else that um related to that um when are we going to have for the people that are paying um when are we going to start having tickets or signups or registration or anything that somewhere
else have to we had to get through all this get got okay sorry no you're fine um and so we've we already taled touched on the food we're a choice so that in there is everything else on here okay as far as we're GNA add the beef
yeah um just to make mention that on March 1st 2025 I don't remember the time we're meeting it's a Saturday we're meeting with um DNE from SP Manor um anyone who's on the subcommittee or anyone who wants this committee to go we're going to be picking Foods or
making the final touches of the foods tablecloths and colors what March 1 Saturday Okay REM us yes yeah maybe we can send an invite out that'd be great oh I can do that calendar invite have Ashley send it out
okay oh that's right yes um the time is that okay from 6:00 to 10: everybody go with that time on the init yeah I think so invitation we would put what 5:30 like half hour before so can make
it at 6 or we put 6 to 10 5 check in and we have dessert covered potentially right I believe we do we have dessert covered and then the donated cake are
they did the who's donate the cake vice mayor Linda Rodriguez who through who was um I think she wanted to get it from rit's Cake rites Bakery in Tampa R Gourmet it gonna be a big sheet cake or they gonna I think she said it was a sheet cake I'm not sure I wonder if
somebody could make a a stil house cake I'm still working on that but neat that would be very nice K did you have some yeah so I had I had already reached out to somebody um she was going to do some in kind I've used her for another event um it's called dipped by
Demi um she does cake pops cupcakes chocolate covered oreos so she was going to she needed a headcount though because she was going to in kind and then I told her we would pay for some okay um just because of the expense of the chocolate and stuff like that so I didn't want her to in kind all of it um and she's a very
small business and and um I've actually I coached her in cheerleading many many years ago so it was nice to see her go from this to like this nice young business woman so I reached out to her and she's um she's more than willing to do some ink kind for the desserts for that too as well
and she does a beautiful job cool cupcakes yes oh yes yes yes yes just keep in mind too though if we do a sheetcake there is a cake cutting and serving fee of a dollar per person
it is normally $1.95 but um the Spartan is giving us a discount on that as well so just let keep that in mind no I do have a question um it's just random but when we're doing the checking it's going to be we're g to be sitting like I can sit in tables and we
have everybody come and give your name and we check you off and everything right and tell you where you're going okay want to make sure did we want to do assign seats the table but did we want to do like a sign seating or just let them
check in and then go sit themselves I think we well but if you sit yourself a sign seting I think would be more organized because we can tell you where you're sitting people are not taking chairs or moving or one table's full and the other one's empty so we
just I mean you have four people or whatever it is you tell us who your friends are and we'll have a cut off date and that's what it is I have no problem doing that you just have a list you're at table 10 you're table two you're just have numbers in the middle table be
organized I mean obiously our the our dignitaries that around here we all need to kind of be at the same table probably but they'll be like table one yeah and I think those would be the 10 the 10 people tables right yes that those would be the biggest that we'll use and then the other ones we'll just fill them in
as they go um yeah unless they buy a table and they right and then that's different they buy a table they don't have to tell us who you know's coming right figure out yeah okay now these appetizers is that stuff that's in the like door does or this
separate that's going to be like the cocktail reception okay they'll be set out for that that's stuff okay what's our cut off time for um buying tickets we have a cut off date she usually needs a week
before so I'm thinking two weeks maybe if we have to we could probably resell them the same day if we have a lot left over yeah okay so do we put a date or no like on our flyer or something do we tell them a
date we can I don't know should we yes it's week so the saves it's uh May May 1st sure well that's two weeks that's two weeks right what do we need two
weeks or we need let's do it by Friday the 9th reservations for cut off for buying tickets yeah okay is everybody okay with those choices for the appetizers fried ravioli Gourmet cheese
and crackers T meatballs hum spread PE points okay to me so the other options are um chicken drets petite kiche cocktail Franks sweet and sour meatballs uh kilbas
bicopa H breaded fish frite fish bites fried calamari um and then the ones that we have listed here I kind of like what you got here actually me too something to handle like spopo or kich
or something would be easier than the Hess spread because the spread you know everyone's is this is this out or is this walking around with they a little play and I think she stated that she was going to have like two of them walking
around like two um appetizers and then the other two going to be out on a table okay [Music] okay yeah I love it good Greek salad's good or does we want
Caesar is that two choices Greek or Cesar Cesar what's Greek got the fives and uh camada olives and a like a vinegret dressing as opposed to Caesar salad that has more like a I would probably say seizure would probably be
more popular I would too I think only thing I my thought was if somebody has a gluten allergy they put croutons on the Caesar and that was the only reason why I thought
theak you do c no times times off yeah you they could they could have crew times on the side they could grab if you want can SE okay and then the beef that you still get mashed potatoes and vegetables right
and then there's a vegetarian option but they they just kind of whip that up so it's probably just they the option gravy on the mash tatoes or do it come out we can I I don't I don't want gravies chicken Marcel comes with a Marcel
sauce and if it's a roast beef it's going to have a sauce too so you would just I know some people don't like gravy on their potatoes and stuff so good yeah they would just take some of that sauce from I can't remember how they did I don't think they did that I have to we have to find ask them
there's a state okay then we got uh of course the vegetarian option would be whatever that is whatever they decide to yes okay and then desserts we talked about and the theme I guess would be the next right and I provided I don't know if you I apologize if I if you guys talked
about this when I had to jump off the last meeting um I provided a list of the top 50 gala ball themes um the ones that I highlighted in yellow were the ones my top five pick I mean obviously we are in
the Vintage era so I mean the 20s yeah that's kind The Roaring 20s would be the theme for decoration purposes that would be easier yeah any uh any objections to the Roaring
20s so be it I like a nice easy decision yeah well I wanted to give everybody options because you know I wasn't sure if anybody had like a different mindset on you know any of those I thought my I
was kind of leaning towards the Diamonds and Pearls because 100 years associated with diamonds so that's kind of where my mind was I think Amanda was on that same wavelength she was already starting to pick out Diamonds and Pearls that she want I knew I liked her um the favors obviously we what
colors we gos black white and gold black white and gold okay so basically the same oh that's good what we're doing the tree right I'm coming as a tree the tree he didn't work on over inspiration inspiration yeah
inspiration that's what you are you did the Pinterest they made it happen Okay so St un focused here so favors favors what are we thinking um obviously that's not a program or an event layout but
just something that somebody can take home table decorations have you talking about that's favor for each for each guest like something that they can take home that's a commemorative of the evening can we have time to research that and then look at it just so that it can go
with the theme but it's something that we're going to it would be nice if it had something with our Centennial logo on it whether it be a little challenge coins very expensive like can no I mean we could I don't I didn't want to do it for a Gala but we could do hand
sanitizers with the logo on it I mean that you know that somebody's going to use that but it's just kind of not right to sit it on the table that's the only thing that would be cute for the business expo yes like hand sanitizer um I don't know what challenge coins run but they're I mean or Christmas
ornament that is a great idea actually an ornament I was thinking a Christmas ornament that or you could do a one those stemless glasses too I guess you put some
candy you can buy from M&M wine wine um speaking of wine and stuff did we ever find out with Point Distillery if we're able to do the bottle and oh well I I did uh briefly talk to him um
he said that because I my thought was 100 100 bottles he had do anything that small so I don't know if that's going to be how much is this well know we I talk to him but when he said he couldn't do a 100 bottles I don't know that we' it' be I mean we can I still check I
mean we right I still tend to do that but so if you want to do something like um um like M&M's they have um all different types of glasses and holders and things like that and you can
actually get the M&M's printed on yeah so if you wanted to say Port Richie or do whatever and you can pick your colors and um we can put the stickers on um so that's just a thought we something 00 ticket we ought
to put something in their hands that's going to keep in there yeah a little nicer not just throwing it out sure no but something like that like you can maybe do it in the dessert table or something um I know Richie Sun Co did those an ornament I love that for
something I don't remember what event it was but they they sold Christmas ornaments so I can reach out to them and see who did them so we can get a price on those use that and that's something that I mean you go on vacation you go to different things and that's a you get married you have ornaments so people do
use that the shot glass too that you I was thinking of something that just wasn't going to be like thrown in a cabinet or donated to St Vincent to Paul or you know Salvation Army thing we buot open yeah just look at all these
prices did yall not like the challenge coin what is that I just want to know what challenge coin challenge coin it's like you get your challenge coin it comes in a little plastic or sometimes they have it in like a plastic it's it's like commemorative coin right it's commemorative coin right yeah it's it's
that me it's a keep site not if you work for Pasco County they're not the size of a Sil dollar well yeah some of those are large about like this military you would have it's this size yeah they're very popular in military different things on it but on
on child you have two sides of it you could put you know the logo on One On The Backs side you can put 100 years and some stuff on it are we gonna have two favors is that what we're thinking but I like ornament as well because that's actually something you hang on tree that's really pretty we have two have a girl and a guy yeah feminine and
something like an orament and the challeng so this thing says they're around to6 per coin how many oh really yeah three to6 it just depends upon the size and your logo and how many you get well would ornament
run did you price any ornaments not yet I just no but even even so you can have that I mean you can hang on two ornaments of the same family had like the females get the ornament ornament the guys get the
challenge coin and they can swap and you have two two favors my thought that's my thought too no the only hard thing about that is is it you know you got to buy so many of each you got know who's how many you need of male how many female and well no
what you do it no you don't say it like that you just say there's eight to a table so Four challenge coins and four ornaments each table has fight it out yeah they fight it out let's do that yeah they'll figure it out among
themselves this is an example of a Pasco County challenge coin yes that's a that's relatively large one yeah so I can tell you the veteran event usually I don't know what they pay but every year they give put that peteran event on it's the uh yeah with a with a I can't remember
but they every year they give a veteran challenge coin with a year on it I believe my boss does these things for us because I have a little one that they give at work and something like you do something well or anything I can find out the pricing
mons like AER and put Theo oh that's nice good idea now that's more than $6 that's a nice one Oakley did some for his campaign even so i36 seemed like expensive well and two
like than to get that thing hold it in there we have to order M now I think yeah time frame is anyway that's an idea so do a little research on ornaments and um and paper weights too that's good idea paper weights well you
challenge when you really kind of a paper weight challenge might as well yeah oh yeah so those are the yeah this is typical that's police yeah this is what I this is very nice that's right Oak there I think is
it por yeah do we do these These are owns how much were theyed them find out yours desk where'd you get it my desk how come I
that's nice congratulations yeah it's a lucky day yeah wonder what they pay for those those are nice so we probably got a vendor already that we've used for those I imagine maybe maybe they'd be willing to give us an in
kind price usually fire okay so we can research that you guys can take a look at those options and come back some prices see you got a budget of 1,500 on there so you take I guess it was you doing $10 a person I
forgot just because of shipping and I wasn't sure where how many people we to have so I just kind of like rounded up high gotcha okay um in photography off have you so hav reached out not yet no I'm sure he'd be more happy to do that yeah I know he
does a lot of stuff for rotary yeah like he sells his pictures yes I think he probably does it for free and just whatever he sells is what he makes uh entertainment so my recommendation would be to have a
DJ and the reason being is when you get a band you are only limited to what the band can play right DJ playing that right the DJ can play a variety of Music they can play stuff from the 20s they can play stuff that is current um they can be the MC they
provide basically you know more they help organize the event the day of you know and keep the flow moment and they're probably cheaper than yes a band is going to be extremely expensive the other option would be is if we have a DJ
and maybe like a one person playing during the cocktail reception like in that little area that they have yeah Newport reg had a band playing when they came in and then they had they had a DJ sort of he didn't playing music in the in the main Auditorium they had live
entertainment that they they did but just be just for Budget purposes and for the fact that there's more of a variety and people are going to want to dance you don't want to pay $100 and then you're sitting there listening to the same music playing over and over again they want to be able to get up
move around um have a good time so my recommendation would be for a DJ and unless we want to consider the DJ and the one person but I mean we could even make a playlist and just have because I know that the Spartan would allow this we if we had a Bluetooth speaker just
set up playing different music from that era in the room we could probably do that as well nope then you don't have a master of ceremony so kind of almost needed the DJ for that part not out there not during the co the cocktail reception yeah just inside is where we
really need somebody and that was also on the high and just because I didn't know where the committee wanted to go I'm good with DJ I'm good with the DJ I also like though that one person like singing or
something outside right it's classy it's just nice can we get that guy from the fair there a oneman band drums everything I strapped his back did Amanda just roll our eyes she has different ideas he's really talented that guy
she said a lot well there's a lot of like uh you go to like um can't think the on May has the rooftop there the social social social and they've got like a one person that does like acoustic guitar and they'll have like a little they make a little drop beat in
the background and that would be a little quieter so because people are trying to talk and jingle at that point we can get pricing on that Y and that would be cheaper because it's only for like an hour and then they can go do another
guitar and I don't I don't know if anybody knows anybody that might want the exposure I know Lisa Al deals with a lot of musici that they could have a tip jar out there and maybe they wouldn't charge anything to do the the cocktail hour and
it gets exposure to their music correct ask I thought you were smiling she has a lot of contacts too so she probably see if anybody might want the exposure that would uh do it for free with a tip jar
just to get their name out there I'm gonna contact a couple also that I met um at a farmers market they sang really well and they had like different genres and music see if they would like to do that because it was just them to yeah very nice I think uh I
think sh played like 200 or 250 for and that was uh four hours for that gentleman that for both of them they did the last two times yeah so it's just a couple hundred for that and they were good so how long would we need them for how long is
cocktail at least an hour right well 5:30 if we open a 5:30 for checkin you'd have 5:30 to probably 6:30 or 70 hour and a half okay okay so do we have kind of a ball
park budget at this point wait till next week until we know I I mean I estimated $9,500 based on what I had put on the on this agenda item but you said most of it would cover ticket costs right yes yes
um but I wasn't sure like I like I said with the favors I'm not really sure because I don't know if we're going to have to pay shipping on that stuff if they're obviously the city is tax exempt but some of the stuff that you get online if they don't take the tax exempt I mean we have I had to like take that
into consideration so I just like my estimates were higher yeah and then we added some you know some I I had accounted you adding did you have a did you have a guess what it would be not including tickets what actual our cost would be so our cost
would be the favors if the photog if we had to pay for the photographer the entertainment so 2,800 um the 500 and then whatever we're going to pay for the guests that we're inviting that we're comping so originally we added some
people so originally it was yeah we $50 a person yes that was that was with beef that was with chicken that was just the chicken so we could be a $6 person they figure on the high side so just councel counseling a guest
alone is 2100 I'm trying to pull this up 2100 h on for just the guess before we even invited the extra it was 2100 I'm
sorry food so everybody CL 100 yes yes yeah so that's the because I included ocean so right so five
grand six grand roughly yes let you put six objection six that probably cover everything oh and decorations that um can you make it
seven just so we can cover the cost of like decorations seven okay like I said I I just estimated High just because I wasn't sure of like the cost right and obiously the more people we get that eat that
right okay anything else from mayor PA no I think we're good okay mic yeah's do we have an agenda or an order of of what if someone's going to be speaking what what presentations are be yeah we
will put that together you don't need that for the invitation no no but you just said anything else so I'm just asking the question I think once we once we get that out we'll put the program together program that is the word I was looking for have a separate meeting on that once we get some more than
solidified do do you need to um print a program yes definitely we have did you have did you have that cost kind of figured in there no I did not and we can probably print that it's be a booklet I guess well if I can yeah that's what they did they had
it was a book remember the program you handed out last week yes yes yeah yeah kind yeah my idea for the program is having it this is just printed yeah having a little yeah a little booklet type of thing and then maybe I don't know we can get we can sell sheets the
sponsorships or something or someone wants to put a message to someone anything like that yeah to do something or they want to put their names or a picture or something to commemorate that they're there in the program I don't know there's a bunch of AD right exactly ads and
stuff that'll pay for like what is it called play bills that they do that as well in a play Bill like that some DJs includ we can maybe reach out to Rich theater to see who does theirs a lot of people like doing that
we have a company that we use for our newsletters and stuff like that that we can they they do the index cards same company that cards for our survey yes same kind of cards like so do they do booklets though yeah they
do booklets hurcan like that so they basically will take anything 10es so okay can I have their info too for the business expans yeah thank you okay anything else on May
B oh the only other thing is like point of contact do we want who who really needs to be the point of contact just so we can eliminate multiple people like contacting the Spartan Manor or other people well for questions about the mayor's ball and
whatnot probably it's up to you it does I mean I'm fine doing it or if they want to go through Ashley and Ashley pushes them to us that's fine too I think we should we should split it in the sense of who's going to be in contact with spart Manor and then the
vendors and like so you can do Spartan Manor I don't mind okay um and then I can do the the rest of the the vendors and the I mean we'll work on it together but yeah of course the point of contact for Spartan Manor which will be great for me okay yeah that's fine I play
email tag with her all the time like that I know well I I just was like I don't want to be like going behind anybody and it looks like I'm like overstepping so I just wanted to make sure that we you know not at all to clarify who is going to do what that's all yeah I'm okay with that you can take
spart Manner and then I'll do the rest of the and then we'll obviously we'll share I mean I'm not gonna yeah at least at least it's good that we're both working on it that it's not like people are just not doing anything exactly just I'm can I was going to ask
if we could have ticket information by field day so um we can have that available to start um selling tickets we got ticket information today we just I just have to I have to do a draft mockup on it and then you guys can have it for next week so by next week we should be
approve the that and put that out I'll do a draft mock up and really we're not giving them tickets we're just selling it and we're just talking so we can do it anywhere we can sell it anywhere right can we we not want to yes want to do tickets that's do we want to print
some tickets I I mean we'd have to see what the cost is I can do the layout and then give it to the print company if they can print and cut them it'd be nice to have a actual ticket to commemorate we bring it somewhere yeah could we actually do the this is just my idea
because well we can have a day that they can come pick up tickets and then if not we can give them the actual ticket like a will call at the the ticket ticket would be a will call that would be nice a ticket I was just thinking of like for them to pay and we give a ticket so
we'll just do that like P here and then we could have a date so they can come pick up invitations would include send out tickets that would be nice his would include a ticket in there and then they would bring you guys or as they show and sign in we give them the Comm that's
what call type of thing because that might be something they want to keep too EXA that would be nice and that should go in um that can go in the thing in the Time Capsule yes thank you the thing we should call it that the
thing okay anything else all right it number three uh selection of Centennial t-shirt order s I'll pass that to you okay um since the agenda has been made this the uh the concept I mean the um there's several things that need to
be added as far as sponsorships and stuff like that so I don't don't really want to concern ourselves with the writing um because a lot of that's going to change especially the events now I got to change some of the dates I did send them uh ves's logo Hidden Creek uh
golf carts logo um and um and Edison private schools logo they all have those now so they are currently putting the proof together to have all 15 sponsors on there I've instructed them to to shrink the size of the wording thanks to our sponsors I think that's a little too
large they're going to shrink that down a couple of font sizes um I'm thinking of taking the words Centennial event list out and just have the months and dates on there and then obviously our Council and committee members so my main
concern today is just getting what color scheme that we want so then we can I can just go forward with the say say that one thing so you're gonna take off the event list no just the wording Centennial event list I don't know I think we should take it
off just in case yeah wait take which off the event list off Al together no I well my opinion is like I said as far as like as far as a momento and commemorative type of thing I think having the dates and and events on there
is is important for for keep sake I mean most concert shirts or event shirts have dates times on them um I I I'm for I'm for keeping them I was just taking those three words off um it just Happ February March April May and then the list of
events and dates um just so to have a little more room for our sponsors but I mean I personally like the idea of having the events and dates on there like I said you know this shirt is not only just a t-shirt to wear
during an event but also you know to remember down the road and also throwing one into our time capsule you know keep you know maybe maybe thinking of throwing one in there if we want or put one out there a reversing back um in our display case or something like that because you know this is It's hundred
years it's not going to happen again for another hundred so just to give an idea the only thing we would could I can't imagine we would be changing the dates past a day matter of fact I surprised CH I kind of anticipated the golf possibly I didn't anticipate the VES but I don't
think we're going to have more date changes the only thing we might have is a cancellation cancel um but um I think still worked on all these events though yeah I think from that from the shirt aspect if we did have
have to cancel event at least it was it was scheduled to happen it was a lack of participation but we did schedu it so I think I think at the very least it shows what we what we're trying to do um it's it also shows you know what Port Richie is trying to do for this and it's it's
marking that it's it's it's a it's saying look look we tried to do 15 events and go forward with that Adam what do you got what's your thoughts there you got get a thought agree I agree with are you just you just thought yeah no I I read
something sorry did send you a message at money no he don't talk to me other than in his office um what's the determination of the um sponsors because none or are the in kind sponsors on there as
well we were we were going to put all 15 on the shirt yeah the in kind as well kind everybody on the shirt okay because no one's mentioned the ones that I just gave you Tampa Bay Watch they're on the New Concept I I this is old I understand
I'm just I'm just asking every respons will be on there Tampa Bay Watch has also been sent to them yes okay every single one of them because I'm looking at the sponsorship level and nothing here you know like even for the $100 people it just says recognition on the city's so you know social media it
doesn't say anything about being on their shirt so I'm just wondering how much clutter we want to have on the back with list of events list of um committee members and then all of these 15 sponsors but if you can fit it all in
then that would probably be great or maybe just get rid of the months and have the events listed with the date next to them so we've got that's going to actually speak to that so you've got um you've got the the events in the
months and the dates on the side um if you put two columns so you have February March on one side April May on the right side and just put the uh maybe put the date underneath the
event and leave off the months well also I noticed they appear it's hard to see it but appear like instead of having Opening Day Celebrations meet your local government Town capsule just have
Opening Day Celebrations like you should be able to zoom in well they they just basically took this proof right right from our yeah but that's what I was just suggesting maybe think about the naming on there because obiously we're we're trying to describe a little bit more than what we need on the shirt like opening Day celebration right you would
need to put all their stuff in there that's neily like History inheritage Day includes a tour so we don't really need to have so yeah summarize events I could
summarize the events yes yeah I would box the events to kind of break it up a little bit because it looks like just it's just like one big glob of T boxing like break it oh put a box of the
all the events are in a yeah you can outline so it's not just one BL of TS yeah this is this is really good input but I like to really get down to which shirt and what color I like the white like I mean I feel like it looks great
with the white with the white shirt but I know white gets dirty but I the white that logo really pops on the white and then the blue on the back is really nice do we have to pick only one or can we do two we're GNA pick one you can pick as many as you want it just
becomes more Choice than you see you get more extras left over if you only have one color if you want a shirt you buy the shirt okay if you want it comes on a color then we goture out we got to order so many Blues only white we have blue left over everybody like white it's just
I think so too um did the Navy Heather the one that we picked the Navy heather blue is that just it's just showing up lighter yeah is that is that the same blue we looked at before that's not the blue that we picked but I don't know if it's just
showing up lighter on the I think the heather blue is the fourth one that's a heather gray I think yeah that's that's a darker gray dark gray but did you get the one blue I don't think she gave us the blue I think I emailed can you check do you have ACC
pull up your email I think they sent us the hea blue and maybe we can pull that up on the you you said it to me no I thought that like we forwarded Ashley or Ashley or myself forwarded I don't remember seeing anything yeah they're on it's on the agenda this one in the
white can I make a can I make a motion I don't what you white one I think everything the logo pops on the white one you can do that if you like the white one okay one is nice one isce blue one well
I got a motion for the wi is there a second that's why that's because those two colors were pretty much the most popular when we were discusting which is why we picked a dark heather blue which is just not on here and I don't see that email because I
did yeah so so procedurally there is a motion for a white is there a second if you want me to see if I can pull up the heather blue I'd have to go to my computer if you I'm I'm gonna tear something up we pick white anyway all right I did this once before so it it sounds like the motion for white dies
without a second that doesn't mean it might not be resurrected once people paying attention can you share your screen so what what are we looking at okay so let me share agenda pack that's an agenda package okay
yes I don't like ad it was a noo well so was the logo still picked in okay if you could put my screen up there I'm sharing you just said good job okay I'm put water screen
blue yeah we don't have a picture of that one right which is what we had picked during the meeting but it this was the original color from the original email but the they didn't switch it to the head that's what I was trying so here's the
white and then the last one I like the last one there's the blue that was there I think the blue we picked was darker than this it's Heather maybe yes so imagine this much darker blue this is a lighter gray which I
don't know why we got that sport gray That was supposed to be that sport gray and I did well sport gray was darker this is a she told me that that was the sport gray when I asked her I asked her about that one she said that's the sport gray it's just digital the digital colors a little off than the original this one I like I feel like it
looks I like that is this is this supposed to be blue no no that's the hea gray that we picked also the heather blue or the hea gray no we picked both those were the two most popular ones that we like was the heather gray or heather blue
four off the white one is not offwhite is it it's just white to me now up on that screen it has a little blue tint to it but on my screen it's gray it's definitely gray I like I like that one too but the
Heather I think we're in the same spot as last week hea Navy Navy Sor think that's charcoal that was the one charcoal what color or is that yeah I I think that's the head of blue because it looks blue to me it's not blue it's not on that screen it does look a little more but if
you look on it on this the screen it's definitely not blue at all it would it would have been nice if she would have put the color on what it was cor which is essentially this color it's the one that we from the hand out last week let me see yeah that's not bad
in yeah it really looks when you from this right sorry I make a motion make a motion yes I will say this R rich whether it's blue or dark gray I think
either one when it comes out was going to look fine um but this this one's gray which I'd be fine with I think if it was at if this way at Blue it would be fine too color actually proba blue would be smidge better I
think well if that's what it is I I still maintain it's gray but that is he gray that one on the screen is heather gray we could be blind some of us it's it all depends on the screen
that it's on really does I look nice blue you're for blue now you're for blue no I'm not voting on anything motion do look blue on this one yeah but this one it looks totally great
this is definitely totally it looks different right I'm gonna assume this is the blue she gave us I think I think this is because I mean I got it at 500% and it looks pretty blue to me I'm motion all right
so that shirt shirt whatever color it may be whatever color is a darker version one we like are we good with this if it's blue yes what if it's gray
gray I think I think it's we let specify that what's the color Navy Heather Navy just tell her Heather Navy what I will do is I'm with them with them working on the final proof and then the other the other information that you gave me I
will have them say that I want Heather Heather Navy and if there's a heather blue I don't remember Navy we want Heather Navy as the final shirt with the white lettering correct with all with all the changes we
have summarize the events a little more box outline you know I'll make all those changes with all our sponsors and we'll I'll email that out to everyone I should have that by tomorrow okay okay sounds good all right I made a motion I don't
have okay I have S motion Jan second any other discussion all in favor signy by saying I I oppose nay motion carries with one nay the company will I'm I'm gonna talk
to her about what they normally do I as far as size is concern I really don't know but I'll just tell her you know what is the what are the normal amount of you know Smalls to extra I guess 2x will go 2x probably well they have the ability to
uh as we take orders if we have the shirt we just yeah I me we can do that too if we hav't print some maybe one of each size we have initial run of 500 but one of each size or whatever and then we take them to the
events and people can order them we can that way we don't have to I don't want to end up with a bunch of extra shirts have all these shirts I always think small is the shirt that's always around you know I've always notice that like large is probably gonna be cover
most large extra large mostely I think the smallest size we should do is medium and up well little kids you need a couple Smalls yeah kids kids need small so we'll do Smalls but them be the smallest order the smallest size and the
smallest order of them you know what I'm saying yes yes yes we'll order small but it won't be like if we do 50 50 of each or 25 of each we'll do 10 or 15 of small yeah right okay and what are we selling
them for well what's the leag time on getting these off if we if we do a smaller we sell them out we just turn around I mean can engage do them in a week and we can get more in a week yeah if we yeah well the first order like I said they're they're they're ink kinding 500 for the first order so we're GNA see
the most return from the first order shirts so and then after that we'll probably have to you know either up the price of the shirts because right now we're looking at only about three to four $4.50 our cost for the shirt we sell them for 10
15 but then our second order you know we're not going to get that we're not gonna get that second round so how much are we selling them for we have have have all agree on that that sh cost 10 15 10 only
be after was cost what does the cost per shirt normally so what is it after was regularly eight right well I think 10 is low think 15
15 we got other stuff we can be spending money on too so we can $ and if we have any left over we cover how much are we putting in there so like we we don't have anything for that in kind that's good or just the $500 in to yeah for now
unless we sell out and then have to buy more okay anything else on the shirts no we gotta hurry here because I don't have to go um last item is subcommittee event updates which we kind of already had
that I guess right yeah I we'll be here on Saturday you know for for the history and Heritage day so um please come if you can uh we will be here from 11 to 4
o'clock um definitely Kim and I uh and Adam hopefully right we'll see sat don't forget it's satday Adam I leave when it's time to clean up though oh all right I'll be here there'll be snacks I'll be here okay not like
it more press information we'll do that go to The Bowman alley yeah Matt we gota we gotta really vet our resumes a little better for finance director just the postcard thing or did I miss that did you bring up the postcard thing
so last night um I know Council councilwoman Rodriguez brought up about sending out postcards oh yes I'm glad you brought that up so I did reach out um to the printer if you give me a moment I I can't I don't I don't think I
brought the price with me oh actually vot it to you I want was it was it about $1,000 to send out for the uh Vision no well it's going to cost x amount to print and then x amount to um eddm because we just did it for the the
survey oh0 665 plus postage 4 something yeah so it's now that will go out to every city resident um if we want to do that but it's it's going to be $1,000 dollar to
do that I am also working on a couple of other things for the business expo um I was going to use the same email list that we did for the uh for the packet see if you get any more responses from that so that'll be as many City
businesses as I can when's the next water bill go out 15 oh we don't well some of them are emails most of them are emails now anyway right we can we you know we could talk well I we won't be able to do it on this bill the March bill we can do it for but
that's going to be March 15 so yeah we put a note in there we add a note to Bill saying hey Contin celebration that's not until March it's not it's got to be pretty like I don't think we put all in there it's got to be a pretty can you just
direct them to the Centennial page with code that go straight to the Centennial page on the website that has everything there's not a whole lot of room to put like we could put all that on there so but that won't be till March 15th because you know this building cycle just happened
um I'm trying to get more residents to sign up to mass communication so we're working on that as well so did you check on to see if we pull over from our our utility that's what I'm talking contact thing yeah he's confirming that okay so
the only thing with the postcard is I feel like people won't look at it it's going to get toss either recycling or the junk mail I mean I understand what she was saying but to me I just feel like it's and then we have so many residents that aren't even in their homes right now because of the storms so
are they even going to get the mail that's you know and just let you know when those go out they go in they go in that same mailing package that we all get with the fly you know the flyers from different places and and some of the other other businesses that do that
that's that's the day when that will come that where 90% of it goes either in the trash or in the recycling that they won't send it on a separate day it will go in that same pile of of mail that comes to all of us I I I can tell you
that um from experience obviously I've ran for election twice and I've sent out six mailers three for each election and for the first election I've really focused on um voter turnout letting people know that about that and I did not seem to
move the needle it was still that same 400 something that vote so I don't know how effective they actually are um I mean there might be a couple people but it's not gonna for the for the money I don't think I don't think you're really
gonna idea either you're not gonna gain, dollar if and it's you know I did myself so was like 600 so we and we get from those bills we probably get about 150 maybe a little bit more of returned mail to us back to us well he would they just
deliver it wouldn't come back if you address it it's more expensive that's true if just every door and a lot of people obviously not still on their homes and so there's all that so I don't I don't know if it's worth the cost to be honest um do we still have bullet boards in the Parks I know Waterfront
does but does any other yes ni and I was going to ask about putting the fishing tournament Flyers there those are like looks like nobody's been there for about a 100 years well if there instead instead of spending the money on the mail or if there's anything
that we can consider you know if fortun unfortunately if we had more volunteers we can send them out to some of the you know trailer park clubhouses Sand Pebbles Sand Pebbles Clubhouse um Park the park tra Parks you know post
them in their club houses post them in some of their board I mean that's that's a more effective way of getting you know than doing the mail but that's something we can consider I'd consider doing that tomorrow posters around to the
businesses things like that you know um event list you know front and back that's something that we can you know you'll get more traction doing boots on the ground than they're just sending a mail around can we put up huh the bulle yeah
absolutely absolutely we'll and actually I will I will print copies and give them to public works tomorrow I think the utility bill notice is a good idea too just just to know on the utility bill that will go out to
both in city and our residents outside City but you know that that's going to go out to both if we get Ally if we can get the uh you know Sun Coast News obious has their events around or whatever and Tampa Times if we get it in
there she was uh the um Pat Morris was here for the opening day I already emailed her information okay uh on the event list I'll have to update now to let her know um but I gave her the event list and some of the Flyers that we had at that time so but I told her I would
be sending her more information so I'll send that back say there's a couple if you Google things to do and Tampa Bay or things do there a couple places that put events I don't know if event bright event yeah does that but there's somehow get out of those calendars there's also
like if you I know we post it on our Facebook page but if is is it posted on Facebook events yesu right now I have to fix business XO but there's all the February events are
posted I was gonna say um I noticed the chamber hasn't really forwarded any of our information if they could if they can forward it out as well CH put on there yeah and um that's true I don't know if we can you know you could talk to member Taylor about on her site or
whatever you know whatever points she has is also getting it out that way um that would be really helpful um but we've made it events we've posted it to every city of Port Richie related you know Facebook page they others I have it on Trinity chat The Hub Newport iie chat
I mean I've been putting it out there so people have seen it it's yeah it's it's tough to get engagement so for sure okay well we'll continue to push the information out there and hopefully we
get he drop Flyers off of their office do that we can do that do that okay anything else old move on Old business any old business okay if not look for a
motion I got cim and I got second for me all favor by saying I hi hi thany guys think like like they have those Mur mystery type no that
is work right I gotta go I got a bowl thank you'all see you might