yes sir Oh god meeting Tuesdays Quick roll please Chairman John Cooper here Vice Chairwoman Caroline Gonzalez Let the record show that Vice Chairwoman Gonzalez is absent from today's meeting
Member Salah Perry here Member Adam Thompson present Member Julie Keenan here Member Kim Lair let the record show that member Kim Leri is absent from today's meeting Member Debbie Robinson here Member Janet Applefield let the
record show that member Janet Applefield is absent from today's meeting Thank you Okay first up uh see we have no minutes Uh comments from John Public Any comments sure Oh you did sign up
Lorie Simpson I do have the sign up So welcome Okay Um I'm here to talk about the drum circle which I know originally you didn't even include that in your plans but uh the c the citizens advisory committee had been talking about doing a
drum circle for a while and we thought why not do it during the centennial oh I forgot my address 5006 Sunset Boulevard Port Richie we know where to find you And um so we were thinking we should do it during the centennial And I found a
guy that will do it for us His name is Ishmael Delgado and he does these in Palm Harbor and Duneden on a regular basis It's a familyfriendly thing and they do drums and tambourines and everybody just gets together It's just a fine a fun time together for the
community And we thought of doing it at the at the um waterfront park And originally this was going to be scheduled for the 17th on Saturday but we're going to be going to the waterfront park on on Sunday on the 18th And I was thinking we should switch it
to the 18th because everybody's going to be going there anyway Why not keep it on the same day and have a reason for people to go not just for a half hour of fireworks but he he'll do this for 1 hour or three hours It's a he he originally he didn't say anything about a price He just told me today he wants
$150 which I'm willing to pay for myself Um and I'm willing to set this up and provide waters and stuff for everybody I I have 20 chairs That's all I have but we could if we told everybody to bring their own chair And if they have a drum bring a drum or a tambourine If they
don't he's going to provide extra He's also going to provide uh other drummers that would come and help perform So it is going to be an entertainment And I have I can show you on my phone if you want to see what it would be like So we So it's already I think it would
plans I think it would uh hurt the Johnny Cash part though It's going to conflict It would conflict with Johnny Cash part but it also we have it set up for the Centennial Festival which is that Saturday for because it's a golf it's a it's a parade with golf carts
also but it's also you know the children's festival It's also the drum circle So there's a lot of event happening that whole day as well And uh got crafters vendors and stuff coming as well Food truck So it's I mean the whole weekend is a big celebration Okay Cuz
all I heard was there was going to be a a parade and that was it Oh no no no Okay No it's a I mean I'm fine with whatever day you want to have I just thought it would have been nice to have it before the sunset and then before the fireworks but and I'm fine if you don't
want to have it at all too I can just let him know It doesn't matter to me Really like the drum circle I know Caroline really did She was her and I are kind of working together on the festival part Um she had a meeting So So yeah he's fine with going either day But did you
have somebody at the drum circle them They didn't um we didn't ask for any there was no it was not supposed to have a budget It was originally I thought it would be free but he just told me today that he normally gets $150 and I said well I'll cover that for the one hour or
the three hours the up to three hours If you don't if you only want him one hour though he'll only do one hour So so I don't I don't know if this ne that's the right place to talk about it but I think since you're hearing all that entertaining questions back and forth on that I So if we talk about
Saturday and Sunday um Saturday we have the parade and we've also got um that's where the booths and stuff will be set up for park for the vendors and and whatnot Um now I'm assuming the drum circle would need a large area to do the
drumming and and all that which in my mind would be better served to not have all those vendor tents and stuff there which would impede that I don't again I don't know how the layout's going to be I don't think it's No she's Caroline got that layout worked out So well where was
it where are you thinking the drum ser i think we'll probably need an area like this big around the you know similar to this That's what it shows on the video anyway Okay So not not a huge amount of space It's hard to say because it's the first time we're doing this event you know so how many people even know some people don't even know what a drum
circle is but a lot of communities have them Yeah In Asheville I went to one and I didn't know what it was at the time and um my kids loved it They were younger at the time and um there were like 200 people there It's a big deal It's kind of a hippie thing but it's not
a religious thing It's not any kind of weird thing right so I'm sorry Go ahead You go first Well so um for me just looking at logistically it seems like it would be better served to have it on Sunday Um
and kind of what I I would think would be you'd have the concert which what was what time is that supposed to start now 6:00 to 9 So he Oh 6:00 to 9 So he's playing till basically sunset just one 15-minute break but he was gonna entertain from 6:00 to 9:00 and then we just voted on last week to have the the
DJ back up in between So I I'm gonna have a DJ there then we're going to have the enter you know concert and then the drum circle And then the thing is they didn't have much entertainment for the festival So why that's why we thought the the drum circle was going to serve more for the festival on on the Saturday
um because they were going have like a DJ you know play some music but the drum circle was going to be part of that entertainment for the festival Okay So that was I wasn't sure if that So the the Johnny Cash concert set 6 to9 already He's already agreed to that So
and basically that concert folds up the fireworks start Is that Yeah Well we have to look into that because I got to this is a little bit different than July because the sun will be setting a little bit you know will be setting a little bit earlier So I think that my the last
time I checked was about 10 after 8 was going to be sunset So maybe about 15 minutes after that but then we can launch the fireworks and he can finish up or you know we'll work we're going to work the logistics as we get closer But um yeah it was he was he was scheduled
for three hours one way or the other with just one 50-minute break Okay So he's and that's Sunday And we were going to have uh we've got we got several vendors that we have to
look over and approve Um I just had a conversation with the development services today Um we're going to try and cut off those applications by the end of this week So then we can go through all the vendor applications and you know make sure that we don't have doubles or you know of of vendors there So we
separate that and then like I said then we also have the you know with the firework contract was completed today So that's that's moving ahead without any um and then uh like I said then we have a DJ in between in between the before
and then afterwards So in case the all depends like I said we I got to work out logistics with all with everybody but um because I got to coordinate with the firework guy what time they want to launch and the fire department work that out So then I got to talk to both both the gentleman performing for the Johnny
Cash show and the DJ So there's still more logistics to work out But that that will work as I get closer to the to uh to May Was is a DJ supposed to play during his break yeah during the break and then announcements um beforehand before he sets up because I mean I think
we're gonna I got to see what time our start start time was I think our start time was six o'clock for the for the festival Okay So then on Saturday what time are vendors going to be there in the park
uh we change it to we change it from 1 to 9 So they'll be they'll be in the park around like 11 but they'll be set up and ready to go about 1 until when well 1 to nine 1 to 9ine Okay that that works out good then Yeah we start at 6 p.m So yeah the drum circle we were
thinking of having it at sunset which would put it about 8 8:15 somewhere in there Does it always start before sunset or start at sunset i think it would be good to have 7 7 to 9 I mean if I tell them three hours we could do 5:30 to 8:30 Something like that Would that be a
good time yeah because that'll be put us right after the parade because we were talking about o'clock the 5:30 start for that I think I think the benefit of having on Saturdays we could do the longer one obviously Yeah Whereas if we were if it
would if it made sense to do it on Sunday which it kind of did to me at first because you have all the people there If if the if the Johnny Cash concert was ending earlier and we had some time before sunset that we could do that maybe an hour but doesn't sound like that's possible It's Yeah We've got
the festival set for from I mean um the centennial day from 6 6:00 to 10 um 6:00 to 10 at night So um and he was scheduled from 6:00 to 9 So with with a break Okay So I definitely don't want to compete
with Johnny Cash 8:30 is probably more realistic as far as to 8:30 That way the parade will be done and there'll be back in the park Yeah Yeah I do kind of like the ability to have it a little longer Yeah Yeah Okay Especially first And then does the city own any chairs i I can come up with 20 chairs We can tell
people to bring their own chairs but I didn't know if you if you had any more I could grab some and set them up These are the only chairs Folding ones that we I don't want those outside Those unfortunately we don't have like a bunch of folding chairs I didn't know the things I was always curious about like why we don't have like like sets of
them You know maybe look into buying them but we don't have folding chairs or anything like that This is it So we can look into rent We can probably um I can uh we can call Coastal uh Coastal Rental and see how much it's going to be to to rent chairs which it's should be a
minimal cost Yeah I mean we have budget available Yeah I can bring that back I can I mean we could put on the flyer to bring your own chairs and then I'll have I have 20 chairs I could come up with I have 10 garden chairs white garden chairs and I've got 10 folding chairs Yeah So bring those and set them up and
then have How many people would you expect to It's hard to say I don't know You know I want to I'm gonna try to tell everybody to come But does the guy have a way of advertising Okay Yeah If once once you get your flyer I'm gonna he's going to spread the word to all his people too That will
come up from Penllis County Pretty sure it's done Flyer's done The flyer flyer's out It's not out front though That one That one's not out front It's on the It's on the website Facebook Yeah The fire is finished and it's actually on the website now So okay Okay
So and it's okay if I bring a cooler of waters and everything for everybody right no no alcohol I know but there uh there'll be food trucks in the park too right be option Yeah The um we don't have the drum circle on the flyer though right uh give me a moment
Look here No Drum Circle was on that flyer for Saturday Oh good Okay So it's already on there Yep And it's sunset Okay So I'll tell him 6:00 to 8:30 on on
Saturday on the calendar The 17th it is Right Is that the 17th saturday 17th Yes 17th Okay 6:00 to 8:30 6:00 to 8:30 Does that work for And I'll bring 20 chairs Tell everybody to bring Bring a chair I
mean some people bring their golf carts I would think too Yeah for sure So I mean I'll look into renting chairs as well and see how much that comes out to and then you can just double check and see what you have and if there's a shortage you know I don't think renting chairs going to be a problem Yeah I think most people are used to bringing
their own So is there any questions anybody has for me on that i think he answered them all for me So okay All right then We're set I'm I'll book him All right Now is he does he um is he bringing drums or he's bringing a bunch of drums and people that play
drums too Okay So they So it'll be an entertainment thing It won't be just one guy And he's bringing extra drums for the public So if you have your own drum bring your own drum or tambourine or whatever But if most people I don't think have drums I did buy several for
us Yeah But he's going to bring instruments for other people to participate as well Cool I'd probably recommend to to scope out the area um that's near the dog park Yeah I think that's kind of where she said
yeah there's going to be more shade there than doing up She's already she's already drawn up a basic plan Um but she get she had a last minute meeting today Cool Thanks for all your hard work on this I think it's going to be a fun time Thanks Lori Thanks for coming Thank you
Okay any more comments from general public okay Uh come back to committee business Item number one Centennial Events budget discussion I'll pass it over to Oh sorry Can the record reflect that I'm here oh yes Let the
record show that uh memberfield has arrived Does she have sign papers for that guy give her a paper like to sign his name or anything He's coming Volunteer Oh uh do we need a vendor
have a packet for which for which um probably uh he should Yeah he should definitely do either volunteer Well well we're paying him now so it's going to be a vendor So um yeah he should fill out Well so we'll have we'll have something for him to
fill out fill out a vendor application or something but we'll take care Do because she said she's gonna pay for it Do we do we want to just take and pay that there's no reason she should pay that She should Is there any objection to covering the I think it's $150 cost
no Any objections no No We probably still have it in the budget Well I mean even the budget that we have So okay So it's already covered So you don't think I think more What was her name i was
I know you would chairman what was her name lori Simpson over check Yeah Okay So I'll pass over the Centennial Events budget discussion to you You got
some stuff for us uh yeah good afternoon First off uh oh turn this off First off uh we are working with Walmart to get a $1,000 They give us $1,000 donation We have to fill out some kind of grant information that's taking a little
longer So we can anticipate that coming maybe Um second off um I did add a part up here for the t-shirts and challenge coins that we sold We sold one t-shirt and actually we sold three challenge coins so for a total of
$45 Um and then today we had one other person sign up for the fishing um uh tournament Um so that was that went through today So we have that but everything else is in you know pretty much the same uh on here So no real big
changes Okay I see there's two two fishing tournaments on here Yes that should be three That just I just uh Oh so that Yeah one about right before I got here Yeah So it actually came in this
afternoon Okay So so there's three signed up now and the um yeah um and then no more I haven't received anything on any expo or anything like that So and so we got six and can you tell me
who signed up for yeah Donald Williams I thought we were last meeting we were up to nine on the business expo That is nine Yeah there's nine on there I see six and then one flash I don't know Oh the 50 I put the exo 53 down
there Oh okay There's another category Yeah So we have 10 then right uh no you have you have nine And uh what's the flash caroline has one more The flash is there There was three sold during the Flash and then he had six So that's nine
Well there's a business expo flash one third item down and then there's the other expo 50 which is three Oh 10 Yep No So I'm sorry I should have took that out I added that Expo 50 So it's duplicated Yeah it's just it's duplicated when I added when I changed
that So the the names at the bottom There's nine That's all that we've had Okay Coming in So and then everything else So mayor's bought four That's still accurate Um well I'm gonna take the one out Uh Lori Simpson that she's Yeah So we're get
that paid out to her Okay Yeah Nothing on the golf tournament I did I did share that out in three golf tournament groups out on Facebook So hopefully that'll yield some interest I the cuto off was yesterday
So is there any chance to extend i mean I can I mean she'll give me a few days grace but yeah the I got to give him a number you like very quickly and sometime in the next few days So I tried calling Ryan He did not get back
with me Well how many were we supposed to have 10 at least I think Yeah he's planning on 25 I mean yeah we were planning on like 25 at least but I mean the one guy that I have he ended up having to have heart surgery Yeah that could have helped me pull a few more
people but and yeah Well you think just the price was a little high on that you think no I mean that's a very very reasonable price No $100 for golf and and lunch and prizes That's extremely reasonable
Is there anything upcoming that maybe we can go to and hand out flyers or do something like that to try and promote this i don't I don't know of any At the CHCO and all that Yeah Chazco was dead too
Did was Ocean Honda gonna have a team um I have not heard from them as far as having a team Um I'm I'm actually still I'm still trying to get confirmation uh on the mayor's ball as well but they haven't reached out about having a team I can I can ask them again uh tomorrow
morning But was that I think that was comp to them though That was that would just comp Yeah So that would come out kind of team Yeah I put a team together I mean I was planning on it anyway but um obviously
we don't uh we don't have any signed up right and it's the 28th correct mhm And the cut off was yesterday supposedly for the to get a number because they have to know whether they can stop taking so
they don't take any golf for that day or they have they can take it from here to here or they only take it for you know whether they need to know how long to close their Can you Is there a way to just find out if he can allow us a few more days yeah So we can make one final push Yep and just say "Look you know we
have we have to call every single golf course." And well I was you know like I said I pushed it out to those groups That's where tournaments go Um prize money on the flyers What's that did we put prize money on the flyers we
did Yeah Uh maybe that wasn't enough And it's a free car the whole nine yards I mean it's not pulling anybody Like even when we were talking to people at Jesco you know they were like "Oh this is pretty cool." And I was like "It's even a free car Oh that's neat."
I don't I mean I expect not to make a whole stuff So we are going to meet again till the 22nd which would be the Tuesday before it That's probably That's probably too late Yeah that's only six days They need at least probably 10 days
call them and see what they could do for us And we paid we paid what 150 to 200 bucks 200 Yeah But u because it's just being able to get the the word out you know advertising is
I didn't I don't think the chamber has done anything Well it's it's on our website It's been pushed out Yeah just like trying to put out there not carrying it around to a bunch of different places and put it in restaurants and all kind of stuff
So yeah Um well what do we want to do on that well I I I still think that um if you can if you want to pose a call to them in the morning Yep and then relay that information to Ashley to get back
to us like what is the what is the the latest deadline that he can grant us and um that way we can at least communicate via email through the clerk um through the clerk they're pretty
flexible I mean I would definitely give they'll definitely give us a couple more days so I don't know if you're going to be able to hear anything back in a couple more days so and also the the golf course itself has been pushing it and stuff too but I don't know if you've even gotten
any phone calls or the about golf I have not gotten anything about golf I've had people call about the fishing tournament and the other ones but not golf No It's definitely been out there Okay Well
um well anyway if we had Honda you or your team if we have one from the city and three Yeah Yeah I think what's the chances in the next three or four days getting six more teams together and that's like I said those people next
couple days respond at Facebook those groups When is this your post uh it was uh Sunday Well I think I did one I did two Friday or Saturday and then the other
one I got I did yesterday So but 10 to one You probably didn't tell them that there was you know because we didn't know I I didn't I forgot the deadline was already passed So so I think that if you if you go back on those they'll definitely give us at least a few more days If you go back on those groups
tonight and say last chance to sign up kicks and then I figure you know if they grant us a couple more days you know um maybe by the end of this week I mean we'll have to put something out there like Friday
or Saturday and just say "All right we'll let's try that." Like I said um we if uh if we don't have enough we just come back We canceled on the 22nd Yeah I like you know I hate to cancel another event but we don't have enough we don't have
enough Yeah Okay When I go to Cypress I can't even find a place to park There's so many people that are golfing Yeah Oh it's not a golfer but it's just being able to come out on a Monday Um and tournament tournaments are a little tougher Usually they're more like a
business like the business shuts down and they go out and have a golf day You know it's a little harder to pull together this kind of event Should we go there should I go there try to hand out flyers to some of the golf places People that are golf Yeah If you close to the
golf course yeah take some flyers over there I mean yeah just have to ask cuz some golf courses are review about that for another golf course because we're technically promoting another golf course So most of them are okay with it because it's a city event but some of
them are like I don't want that Um is Well I another question came up about um like the event bright and there's all the events too that um is out there Is is it possible to get our events on those do we do we do that i don't know
if there's a cost or not to Eventbrite I think you said there was no props to put it on there I thought I don't think there all events either I know all events reached out to me when the bowling tournament was happening Um I guess I found it and they wanted set account and I kind of went through that
process but then it it talked about um a city login or something that so I didn't know if we already had something but all events and event bright you know do check the all events as well Can we get a um a press release to Pat maybe that might help I don't think it's going to
help at this point from a they're a week out from do the next paper Yeah No but I'm just saying even the stuff for May Yeah You know the city's going to go celebration with this mayor's ball I think definitely if we haven't ready to push that out to
I mean I don't know I think it's just it's it's a particular type of event Um you know because the car show is taking off I mean it's it's really taking off Yeah Uh where one thing with a car show is because he has all those specific
contacts and he knows these people are going to show up in this area and so you know no matter what day or time it is that's also a Monday too and that it's I mean it it's there's there's no cost you know for the for the patron for the car
show you know I mean they spend a few bucks at the you know for the vendors stuff like that hang out for the day you know Yeah I imagine if we put a free round of golf everybody we'd have a lot of sign up right i think Matt would probably sign when it's normally if it's a free round of
golf you probably sign golf No I don't play Oh you'll play Well there you go There's there's number two on my team Do you play no I play I do but I'm not good at it Yeah but I mean that didn't he kind of he kind of told me I had to So
I went out went out and bought me a new shirt I ditch you that Yeah tank top Yeah that often Tank tops Okay let's let's try to p I'll push that out to these groups again saying we need if you know we're in uh danger of canceling the
event if we don't get signups Maybe that people jump on it Hopefully by the end of the week we have a few teams So okay Anything else on budget no I'll I'll update this and send it out
to everybody One second Um I have I have a request for some funds since we have some funds Um the only thing that I need for our um fishing bags is some snacks So I need to buy like two or three boxes
of like granola bars and cookies and chips similar to what you bought 250 300 What do you need i don't know how much they are What What have you Have you already spent the 400 that's in there or
Oh and that's the other thing Yes I ordered the um measuring sticks They're supposed to be in tomorrow but I don't know what the price is yet Okay So we haven't paid for them at your me invoice for those I'll get an invoice for you Yes How many did you order because we
ordered 15 How many teams yet so far three Three And not for lack of trying Yeah I'm thinking she might get allowed in the day of Yeah could Yeah they're going to get up in the morning go straight there I've had several people
call espe there's two gentlemen that are trying to gather teams Um they're part of I guess the fishing tournament world and I told them they have until the captain's meeting to sign up So they're they're trying I told them they have until then the day before but we have to
have 10 teams right and I'm sure you talked to people as interested I can't see her not having 10 people Well do you as far as your the bags of stuff you got what we how many you got planned she's
got a lot of stuff Um how many am I going to make probably about 80 80 Yeah because I'm going to give one to every fisherman person Okay Yeah It's going to be like a lot of walking around the table let me tell you Well I I just wonder since we since we don't know how
many we're going to have or whatever I mean we can we can invest in some snacks but we are we just going to be buying snacks for event that may or may not happen I don't know Do you need snacks i do That's the only thing I have left I have water Normal I
guess at a fishing tournament they give them snacks Yes that's what I was told I've been to all of the sponsors I've gotten all the stuff from them And um so got water from the Waw Was and
that's why I'm late cuz I was over talking to Deon Well how much you think you need i don't know how much those boxes are You can go to Sam's Club and you know box of chips for Yeah I would say you can you know 200 bucks would get you a variety of like um dry dry goods
like crackers granola bars things like that So um and you can buy the large boxes like you know So uh 200 bucks should be more you know more than enough to cover 80 80 different um 80 different bags And what I would do is that I would
have the bags ready and and make I wouldn't make all 80 I would make maybe 50 Yeah Make about 40 to 50 Yes And then see how they come in you know and if you start getting more than you know but um that that should be more than enough to cover What was what was
her budget set at 400 200 Yeah I I make a motion to increase it to $200 and make it 600 I I mean we paid $150 for drums I got no problem getting people some snacks and we can always eat them at a council meeting I guess Well and that's what I'm saying
You know we you know town hall meetings right yeah They're obviously not going to go to waste Well we got the swearing ceremony around the corner so we can bring them there right i mean we plenty plenty of time to use snacks I got a motion a second I second the motion Uh
thank you Any further discussion any public comment see put the vote on favor say five by saying I I Opposed Motion carries Congratulations You got another 200 bucks in there Thank you So what do I need to do well that's what I'm ask I I don't I haven't had very many receipts
What's on here is the only receipts I've had I know we have $1,800 for the whatchamacallit but we kick I kick back to you I got I got stuff that I got to send out to you So like originally like I I I mean I don't guess it's a big deal but like if as much as we can we need to
buy it with city either city credit card write a check or let them invoice it so we can pay for it like that I mean I don't I mean it's it's probably not the most uh fiduciary thing to write everybody a check right i mean you know when you're
spending $40 here and $50 here It's just I mean I'd rather if we if if it's possible we can pay purchase it one of our credit cards or even get invoice like the rulers You just send me an invoice we can pay it like that Okay Um but I mean I I think things are going to happen You know you have to go to the
store or whatever and that's that's perfectly fine But do we have a Sam's account city no we don't have Sam's account but um we bought from Sam's before you know food because not taxed anyway and they'll honor our tax exemption anyhow Um do you
have I mean do you have a preference or can we can one of us pick up the stuff that you need yes you can If you have a preference of snacks just let me know what they're going to be Okay Or Yeah if you don't mind picking it up that would be great And it'll be ready by Friday Okay We can do it We can do it from
Walmart too You know do the curbside pay for it and have her she can just pick it up if she wants Yeah we can work that out We can pay Yeah I I And I don't mind to cut checks for everybody you know especially like if this if you wanted to wait till the very end when it's over If you had spent you know $600 you know you give me I write you one big check but
like peacemailing it I just you know you already spent some money I have not I've only ordered the measuring sticks and those are supposed to be in tomorrow That's all I did You paid for those i did not How are they coming in tomorrow i haven't had paid for Oh the the captain
who's helping me awarded them through his store Oh gotcha So he's invoice He can correct Great Well I can probably pay I can probably pay for that tomorrow with a card too Yeah I can I can write a check for the invoice whatever they want to do Yeah Yeah If you're going to get if you're
going to get this tomorrow just call one of us and we'll coordinate getting you paid the uh the sticks and then we'll see how much we're left with Okay All right Thank you Hold on a second I just got a message about the golf tournament
Yeah if she wants you send Alissa I can have Marie just do something It's just easier to pay for a card check I don't know if this is a scam or what but
looks said he wants to sponsor our golf tournament That's kind of strange Okay maybe they're listening Yeah Um it looked kind of weird but um okay Anything else on budget good
Okay we will go on to item number two Discussion on time capsule plaque I pass it over to you S I guess Yeah Okay So this this picture is just one
of many many ideas for a new plaque for the time capsule We do not have to go with this Um I'm I'm just looking for ideas on what to order Um because I'd like to get that done as soon as possible
Um so the um you know as you can see this granite plaque this particular size is similar to the size the one that's already out there Um I was we I was thinking of going with a material like this thinking that it might last longer
um similar to what they use in cemeteries Um they seem to last longer than than the metal um you know metal plaque But I am open to any suggestions I just um I'd like to get this ordered Um it's probably going to take a few weeks to get done
Um so I just kind of want to get a basically a general direction on which way to go Um this one particularly like you could put your information in there Figly put the Centennial logo on it um you know and say something like you know
you know May 18th you know 2025 city centennial time capsule you know something like that so uh just wanted to get everyone's thoughts so I can you know proceed with a proof or or something like that Yeah any objections
to move forward on this type of black is this laying flat on the ground yeah It could it can actually it did one of two two ways Um they will we can either mount it flat like the one outside right or they they do make stands for them and
put it on a you know small stand The only thing is I don't know I I'd have to research on the stand because I Yeah exactly I was thinking the test of time if the stand isn't um you know a solid metal it can break and then you
know have to figure out something you know 10 years from now you know that one out there you know has been flat in the same spot since 2002 Um I think if we just do it the same way we won't have any issues and you know hurricanes have come by this and that high wind it's
still there um it's just really faded and like I said it's just you know because of the you know the metal and I think that they used at the time that's why I was thinking of going with a granite type of plaque um because they seem to last longer out outdoors but um like I said I can I can look for metal
if you want or go with this is there um like uh things remembered is there a charge for how many letters you get or how many words or anything like that basically They just uh they go by the size So this particular size is similar
to the one that's outside which was about $116 Um and it has room to put the logo on there and then the lettering I can what I want to do is that if it's okay to go with this kind of plaque you know the material I'll get a proof done
and then show the committee the proof hopefully by next week because I can I'll send an email out tomorrow morning and get this moving so I can get a proof and then we can look at the proof and see if you know if we want to make the you know the words bigger or anything like that So and then my last question
is what about colors is this the only color no they they have different I think they have a lighter granite They have different colors of granite Um so I was going to go with something similar that would you know that would match the logo and you know
and actually be able to be read Um they have uh they have dark they have like a lighter silver granite you know So um and like I said I can I'll have them create a couple of proofs and we
can go from there Yeah Any objections on move forward and getting approved no Nope Okay All yours All right Okay We're still working on what we're going to put inside
Correct We have till the week before the 19th Yeah The Monday before Right I mean as far as what I mean I I would figure that if every you know everyone was at least going to do a
letter or something like that that would go in the you know capsule and um maybe like the la last capsule each you know each each council member provided a small item you know that had a little history to it like you know one cell phone and you know things like that So I
mean there's plenty of room So um you know I think of you know couple page letter or however how much you want to write is is fine So and then something like that but anything else on time
capsule Okay move on to oak business Um I do have one thing that came up Um there was a question about the fishing tournament and kayaks Correct Um so let's So the right now the the layout
is it's $150 per boat with two people or four four Okay And so the question was can you just have four kayaks for the same cost or is it per kayak or whatever so what's what was
your thinking on on that um four four together is perfectly fine They don't have to stay together Well see so that's I'm just thinking from a from a person on a boat perspective If I've got four kayaks getting the same entry fee they're able to spread out They're
actually you know if they all stayed right in a pod that'd be one thing But if they're spread out they have an advantage right you got four people fishing wide right exactly
So that would be the only thing I'm fine with that If you would want to say have the requirement that they have to stay together that's that's fine Does it and I guess another thing is the kayak with one person fishing from it
could have a reduced fee I don't know if that'd be fair or not either So if they want if they want to have one person fish in a kayak Mhm you turn maybe just one person they don't have three people because they
have a disadvantage because they only have one person and they can't cover as much area because they don't have a motor and stuff like that So but they have opportunity for the prize if they catch the big fish Or maybe you just you use the same entry fee but you only allow two kayaks in a team
because then you get they're slower moving There's only two as opposed to four So it kind of balances it out Again I don't know It doesn't matter to me to be honest and I don't know enough about it to comment on because right now we don't have the ability for I guess a kayak to enter
right we don't have what we don't have the ability for a kayak to enter What can't you fish from the shore and be in the tournament too or is it you got to be in a boat no you said not you personally but it was made known that you can fish from the shore That you have to go out in a boat Well no I I
don't think that was the case You can fish from the shore but uh obviously you're better off to be in a boat because it expands your area and fish but I mean you could fish from the dock and may land in the winter right no I didn't know that But I don't know if I
don't know what what you all been done logistically I think it's boats traditionally That's you It's a would be a a voted event Correct So um I don't have a preference one way or the other I was like Adam I told the
guys at the kayak they had to pay the 150 Did he seem like he was okay with that did he say okay with that i told him he's like who terry Yeah I think anybody else have thoughts on I
mean I'd be okay with two kayaks I mean if they stay if they say they stay together um you know and any boat can hop up on the shore and fish the shore if they want I mean it's really catch red big red fish out on you know along the shoreline anyway They're going to be
a little further out I mean there's that random chance you would but it's extreme on land or in the water don't matter to me because once again it's just going by the measurement you know of fish If if someone thinks that they have a spot on land that they're going to you know catch it from you know get a really
large fish that's that's their you know they want to pay the entry fee you know they Exactly that's up to them you know which it kind of it kind of restricts that person fishing off land you know a boater is going to have several times to go different spots Whereas a person on
land you know maybe one or two you know two or three spots at the most but you know it's going to be harder for someone fishing on land And if that's that's their choice and I got no problem with that The the kayak thing I'm I'm just a I'm I'm a little confused on if if it's
a fourman team Well it doesn't have to be a fourman team It's mains Okay So boat one entry fee you could have four people fishing Correct Okay So we're saying that if if someone just showed up one person
um they want to go fish on their own they would pay the same entry fee or because it's up to four Yeah In either one or two but they still have the same chance You know they could throw that run in and or you know well the diff the difference is is let's say you have four
kayaks Let's say let's say you open up four people four kayaks same fee They could literally be in four geographically located Yeah places it's an advantage where the other four is they go around but they all fishing together off the same boat So two would
be a little less inhibitive So I think if you open up kayaks if you that would make sense to me if you reduce it to two Okay you're probably going to get hit with this on that day on the day of probably better meeting the night before
and the captain pretty much said all the ground rules that who who's helping you he's going to explain all that Yes he ground Yes But I would say you cannot do a motorboat and a kayak like you they wanted like uh husband goes out on the
boat and wife goes out on the kayak The no I would say because then he's got the whole advantage of being able to go anywhere and she would also have the advantage of getting back be two separate entries Yeah that would be two separate entries Absolutely Right And
really at the cabinet's meeting I'm assuming maybe they talk about rules and so that's what Yeah And so obviously the the the other tournament members would need to agree with that beforehand that methodology I think
almost like bowling like when we exactly and they they lay everything out and hey I want to change this one change this Everybody agrees So I think from a committee perspective we don't really care how it goes off as long as it's as long as the
people that are in the tournament agree to it If they want to agree that four people kay can pay one fee and I think that's that's everybody agrees on that It's their they're the ones paying they're the ones at stake for the prize Yeah If you got 25 30 people there and
the majority of them vote to say you know one kayak a piece or however then that's fine I mean to me I like I said I don't I'm not concerned about the ground rules I'd rather No that makes a big difference because if you have four people um for paying 150 you can't just say "Oh
no now we'll change it." So we have to make a decision here as a committee to say I'm saying I don't want to make a decision at the committee level that that the people in the tournament wouldn't like right because this is something that wasn't really advertised I guess right i I didn't have the rules
to to to post out So so that's what that caps means for is to kind of have a vote of the the people in the tournament on certain things you know No I think it's the other way around I think you go there and you say you just find out what you're doing These are the rules for this tournament You know they all the
rules are different for different tournaments Someone was telling me that he was in a red fish um tournament where the winner was determined by the number of spots on the tail So
Um I I think we go there and say these are the rules not ask them for their input Yeah I would say up to two kayaks if they agree to stay together I think two is fine for an entry but I don't think four kayaks would be reasonable at all Right So I think two is fine If you
two things make sense to make sense So Ashley so if anyone calls about kayaking so two two can be a team I I am not here the rest of the week Just just so you're aware But also to the point of kayaking two people can go on a kayak on the
kayak So if you have two kayaks two two per That's true too So you do a tandem or you do two individuals Yeah Just two boats Well on a kayak will allow two people right and two two boats Two kayaks And
two for me They can be together Well do you want to do two kayaks of tandem so then you have four people They're still at the same disadvantage because they're only those can only two different So I would say from a kayak perspective you can have two kayaks correct for a for entry and they
can have four people if they're two tandem kayaks correct or they can have three people if it's two in one right you get two kayaks Just two Just two How many people you can get in your kayak up to four You want to extend this to just say vessels because I mean you know it's you have people in Sea Dudes you're
going to have people on jet skis I mean I don't know I mean people can fish however they want to fish So and then and then let's say they there's there's a there's people that bring in two small two small boats I think I think maybe we should just say no because they still have motors on them and even the seed do
I mean the seed do can go faster than most fast boats So you know those I would say that just you don't fish on this unmottorized jet kayak fishing is a thing So it's but two unmotorized boats would be I've
seen people fish on that would be my thing and that's pretty normal for fish all the fishing tournaments I've been in so motorized one vessel unmotorized vessel two y okay
that you can have up to four fishermen in any of those configurations that sounds Me and S going to row out our johnboat See if we can land a few Oh I'm going to man the
table promote other events We can have Ed be our dedicated rotor Rotor Actually uh I could do that I bet you could Sell shirts Okay Sell shirts You can sell shirts Well we can talk about that as Yeah So
so that's the only thing I don't know if it's ter So does that cover that stuff Okay Okay Any other old business no shirts So um we do have the shirts all you know I mean if we can for now that we have um
one of our tournaments coming up I think that we should have the table not only promoting the events but I guess we can we can sell the shirts and the coins at the table Um I know that the the the the event that you guys just went to when we advertised them but now that this is
actually one of ours I think that we should we should man a table and do that Um I don't think it'll be a problem as long as I can work out something um with Adam for like petty cash or something um a minimal amount to at least cover for change Yeah But um I I think we should
be able to do to do that and man a table to promote the other the other events that are coming up and to try and sell shirts because you know at the fishing tournament we may you know whoever shows up may want to buy a shirt at that time So I would have to try that and see how
it goes I would say the captain's meeting and the tournament ends the next day Correct Yeah Yeah Just one thing One thing What one one thing and pay cash Yeah Just one Okay I can do
that I I did get a a picture from Matt that guy on a jet ski with a big old red fish Actually it's a red fish It's a uh I think it is a red fish actually Yeah it is a red fish So so on a jet ski So anyway I accept your apology
He actually looks heavier than a jet ski He's he's got quite an outfit I got to tell you So I stand correct Fighting him Did it pull him off the jet ski while he was fighting it i did not know that was a thing Are we are we distributing shirts to the
members or do we need to buy them i because I obviously need one for Saturday Yeah Why don't you tell everyone tell me your size now and I can go grab you one um are they big they come from they'll small medium
large What normal shirt do you They don't run small though No they don't run small What are they so uh large Are they 100% cotton how do you know they shrink I have to go Let me go get Yeah Thank
you Is there any other old business okay And then I move on to comments from the chair and committee members I'll start uh with member Keenan Nothing at this time Member carry two I'm sorry One
Sorry today to be one today Thanks Um uh so just following up um the the mayor ball mayor's ball invitations the were mailed out today So they are out Oh good The digital ver the digital
versions the digital versions will be done um by tomorrow So they'll they'll get them electronically by tomorrow everyone And um we've already sent some out electronically because they have like an online form you have to fill out Um those were already sent but the other
emails will you know uh will be sent out by tomorrow So they're all out Um like I said earlier the firework contract is completed and done Uh the fire department is already talking with the vendor to set up for that um for the centennial event Um I'm just trying to
think of any other updates that I that I had to bring up I think that's all I have for now Okay Member Thompson I'm good Thank you Mfield Yes sir Okay Um Oh sounds like she got a lot First of all um S thank
you very much for getting the flyers up at at least Nick Park I didn't see Waterfront Park but um that was one of the things that um the captain complained to me about He's like "You have no flyers up at the park." So they are So I'll tell him that
um the at EMC we had a lot of interest of things just to report back Uh but uh CCA said they were going to post the the flyer for fishing on her website and also Salt Strong said they
were going to um talk to their members I talked to someone yesterday from the Gulf Harbors Fishing Club and he was going to send out his our flyer to his members So um trying to get interest I also went to
the Johnson Invitational after EMC and gave out a lot of flyers there and um they're also um they were also going to announce our tournament at the at the end of their awards ceremony
So let me see here Uh I need the check that big check the checks with the um markers and a banner And I need
um what else do I need do does Ryan want us to put anything in in the bags to advertise for him or anything i don't think they have anything Okay Because I have from all the other sponsors or the
sponsors who wanted to participate So you're thinking he's a No I can ask him I I don't think they have anything to Okay What do I put in there and I have to talk to you S because there was a concern the fact that they needed some type of dedicated post to a
Facebook page and I have no idea what he was talking about Who needed this is the Captain Bill Rutherford from this is to post a fish pictures No to post the the registration form because he said nobody
knows about it The event is created on Facebook The registration form is on the line right that's what I told him But he said all he says he belongs to all these fishing clubs and nobody All he has to do is all he has to do is go to the city Facebook
page and he can share that event to wherever he's member of Okay I don't know anything about how Facebook works I don't have the event on Facebook Um just like the golf one I shared it out to some groups that I signed up for for the golf Okay Um any fishing groups or whatever out there all you got to do is
go that share the event and it's the same event So it's if somebody interacts with it on group A say "Hey I'm going I'm interested." It all updates across the board It's share the event Okay You can share post as well but actually
share the event It's it propagates that event and any interaction with it updates the the main page where the event is Okay And I have and I asked him yesterday um where the postings go for
the people who are the entries you know when they're submitting their entry for their their picture or their video I don't know where those go So he has to let me know about that Yeah I don't know how that works either
Is it do they text him in or they I don't know I I don't know if it goes to his phone number We'll probably have to discuss that at the captain's meeting because right you know they're you know anyone who's going to register or head out that day is going to need a phone number or you know something to send
those and he'll we have like a passcode a password so that um nobody cheats So we know that they won't know the password until the captain's meeting So um we know that they actually they they couldn't have
fished you know last week and caught these big fish and they also won't have our measuring stick which has to be in the picture or the video also Oh and I need um stickers for to put on those as well
Okay When do you get the stick tomorrow I can get it tomorrow Yes You want to know like the size on it okay Um I'll have to look I'll have to look at the sizes Uh I think that I think that is all Okay Thank you Do they keep the sticks or we
get them back no they keep part of the entry fee Part of the entry fee get weather measuring stick Member Robinson Okay I don't have anything either So is there anything else before we close i
get a motion to journ I'll make a motion to adjurnn Okay Who got s got second all in favor signify by saying I I.journed