Please. John Cooper here. Andrew Butterfield here. Janet Applefield here. Caroline Gonzalez here. Brook Mayer. Let the record show that Brook Mayor is absent from today's meeting. Steve Shard
here. That's it. Okay. Thank you. Um, first up is comments from the general public. We do have one that's not signed up. Did you have anything say during comments? Wait till the agenda item. I didn't know how you wanted to address it. She is um interested in joining. So
I kind of put it there. Okay, perfect. But it's up to you. Awesome. We'll wait then. Um, see no else we'll bring back um to comments from the committee members. Um, let's start with my left. No comment. Steve, anything? Um, I'm just here on
behalf of our radio group. We have Tits 106. That's the little microphone. You're live. It's good now. Okay. Um, we're a local radio company. We have three radio stations up in Citrus County and one station here in
the Pasco Hernando County area. Hits 106. Our whole position in the market is being local. We are all about Pasco County, West Pasco, Hernando County, and um when events happen in the area, they're good for us. They're good for
business. So, we like to be involved. In the past, we have reached out under past administrations to the city of Port Richie and never really were able to establish a relationship, but we think we can bring some things to the table and being a resource for ideas, for bands, for promotional ideas, things
like that. So just excited to be involved. Awesome. Jan, anything? Um, no nothing at this time. Just glad to carry over from Tananiel. And anything? Nothing right now. Okay. Happy to be here. Um, I don't Yep. I don't have anything. Well, other
than um what I'll tell you. So, obviously our first thing first few things we have to do is uh go through and select our our officers. Um I just ran the meeting just to get us started. Everything's open on the table. when we get down to that committee business. So, moving right along to committee business. So, number one, first up is a
selection of a chair person. So, we need to obviously have somebody to run the meetings and I'll open the floor for motion and or discussion or nomination. Mr. Mayor, I'd like to nominate you as the general person.
Okay. Is there a second? Second. Okay. Motion a second. I kind of figured that might happen. So uh do you accept I I I accept that. So is there any further discussion? Any comments from the public? See put the vote on favor signify by saying I.
I well I probably abstain actually since it's for me. Yeah. Any opposed? All right. Motion carries. So item number two is selection of a vice chairperson. So obviously in in my absence we'll need somebody to uh to chair the meetings. So open the floor
motion or discussion or nomination. Mr. Chairman, I nominate Caroline Gonzalez. Okay. Is there a second? Second. Okay. Motion a second. Any further discussion? Any public comment? Seeing none to put to the vote. All in favor
signify by saying I. I. Opposed. Motion carries. Welcome vice chairman. Thank you. And uh next up item number three, selection of secretary. Um so secretary's up role obviously is to take the minutes start the meeting off. Um obviously Ashley normally does that but
when the committee is meets in the evenings or whatever um we have our own secretary and she'll uh she'll get with you and show you how to start the meeting. So it's uh online and then you have to provide the minutes if you what what's the time frame for minutes normally by before the next meeting.
It depends on your how often you're meeting but at least by the next meeting. Okay. Okay. So, I'll open the floor to motion discussion or nomination. So, and luckily you can't be dual rolled.
So, that leaves uh you guys over there and over here. Um I nominate Janet Apple. Okay. Is there a second? Secretary. I second. Okay. Motion second. Do you accept the nomination? Um no.
This isn't Ashley going to be at our meeting? No, she won't be. We have our own secretary going forward. There's this this committee has their own secretary like citizens advisory committee. I will not be here. Okay. Um, do you want to do it?
Well, she's not on committee yet. I know, but eventually. I mean, you could you could you could take it for now and resign and we would have to fill it. Okay. Potentially I could. Yes. Yes, I I I defer. So, there might be a path for you to get out of that.
I defer to the um to the recognition of Kim on the on the committee. Well, yeah, we the council has to appoint her. So, Okay. We ain't secretary now. Like I said, you can always resign and we'd have to fill it in. Okay. Are you Are you going to take minutes for today?
No. No. Okay. So, yeah, you at least do it one time. All right. I'm I'll have to get a um a format. Okay. The good thing is it's a very very light agenda. Yeah. Okay, that's fine. So, okay. Any further discussion?
All in favor signify by saying I apologize. Caroline Andy Andy. Oh, I'll get them. Yeah. So, you do have that information. This is for me. It's habit, but I'm just
writing down so that way going forward I know who the members are. But I I will get with you. Okay. And share. Okay. Let's do that. Very simple. And they're recorded now, so it makes it a lot easier when you go back and have to listen to the meeting. Okay. Got it. Okay. Thank you. Okay. I think we voted, didn't we? We
voted. Yeah. Yeah. Yes. Okay. So, welcome. Okay. Next up is uh our final item number four, opening statements and direction of committee. Um, I know we we had comments already, but I'll I'll go back around just in case there's any
additional opening statements that uh you guys had. Um, and then um I can take it from there. We have a discussion on the the direction. So, let's start with uh Janet, you have something else or um No, I'm good. Okay. Steve, not Caroline?
Um I did want to mention um TJ Lombardo has been after me for the car show. Yep. Um, so now that we have this committee, I just want to make sure that we can still do the car show. Okay. It would be October Saturday, October 18, 2025. Okay. If that's something that we are
possible, it's going to be car show and trunk or treat. Okay. So, if we do decide to do that, if I can have the contact for the Walmart um main person, then I can contact the person. Okay. Set it up because he needed What was the date? October 25th.
October 18th, 2025. Um, Steve, I'm assuming you guys would would be a part of promoting that and stuff. Yeah, too. Um, is it that date work okay for you guys? Yeah, I think that date is fine. Okay. Um, it's a Saturday.
Let me look at the city calendar just to make sure that we Oh, it's Saturday. I believe it is. S is there any issue with that? You think from a staff perspective of October? I think we would probably need the the
trash cans and the cones and stuff for whatever. Can I Can I Yeah. Yeah. I was going to say we wanted to set Oh, go ahead. No, no, you go, please. I wanted to set some ground rules. events can happen in the city that would have nothing to do with the city
government. And then there could other be events that are completely initiated and run by the city and support and then there might be other ones that are somewhere in between where somebody has an event, they need to get a permit from us to use the park. But uh and then we tell them based on their
anticipated number of attendees, how many security officers they may need to hire, how many trash to to contract. It doesn't mean like our public works just automatically does support or our police does. Absolutely. They they might be
asked to and they could they could pay our our folks to do that, but they may also do it simple way. So, can you expound on that? I think is that you wanted to talk about kind of the boundaries? I think I think what what we're what we should do um and what the events committee should do is um if
TJ is going to put on this this particular event um just basically you know let him organize everything from A to Z the Centennial the Centennial car show was was a joint effort but if this is something that he's going to put on and especially being on on Walmart's
private property then he should coordinate with that with Walmart and make sure that he handles the traffic and and you know the the traffic control the uh litter control and everything like that. So that way Walmart will be satisfied. Um that way it's there's no
expense to the city and you know if the events committee is going to have a a tent there or participate in that way. Um I I think that would be the better direction to save from the committee itself doing a lot of labor intensive work for this event. Um and then I I I
personally think moving forward in that direction will save the committee a lot of leg work um you know by selecting selecting vendors to go ahead and put on a specific event and let them basically organize it and then if the committee itself is going to promote something at
that event then they'll be like an offshoot from you know an offshoot from that vendor. Um that way they're not really city related events. They're they're events city can participate in of course, but that way um that way uh it saves us a lot of leg work on staff
and on the committee itself from having to do a lot of labor intensive items for all these events. So I think that going in that direction as opposed to what we did for the centennial because of what we had for you know time timesensitive stuff would be a better direction to go into.
Yeah. So so from a honestly I would as a minimum any event that we put forward would be obviously hosted by the city of Port Richie. We would be like the host design designated, right? Um as far as what how much we get involved into that
would depend on the event. Um, so speaking of the car show specifically, um, obviously we we have had a relationship with TJ for the centennial and he pretty much did everything, but we did from a city put out cones and and kind of did the
traffic thing or whatever. So is he obviously you've had some conversations with him, I think, is and S, let me ask you this. Would you would you see the city being able to do the similar type things for because like he did everything he took care all the
money and all that really the only thing that we did was provide that traffic um control devices the garbage whatever are you are you suggesting that we would not do that maybe he would need to contract that with somebody else I you know thinking well because it wasn't just about
show the police department was there that was overtime that was paid for um the public works personality over time that was paid for. Let me so obviously if there's an event that's going to be in the city it's going to be uh the only the only difference would be we were going to
provide it or we're going to uh charge them to have it offsite off duty officer to be there whatever but obviously it' be probably our officers doing it because it's inside the city limits. So, well, it it all falls on the, you know, what what does the committee, you know,
what does the committee want to want to charge themselves on doing? You know what I'm saying? It's you can you can have events in the city and just have the vendor go ahead and organize it. And then that way it the, you know, it cuts a lot of leg work when you just have the vendor, you know, because the vendor
himself is going to make a great deal of money. You know, TJ himself made a great deal of money on that. and we should get something for and save him a lot of expenses that he normally would have paid if he went anywhere else. If he if he did the car show right over there where Pam's restaurant is and used that
parking lot, he would have gotten his own he wouldn't got he would have gotten his own trash control, traffic control, paramedics if need be or anything else if he did the car show at the mall. Same in which he has it's the same situation. He he takes care of those items. So I I feel it doesn't it doesn't fall on the
city just because of location especially being on private property. If you're going to have the Walmart parking lot that's not even our property where I can see if it if there was a if there was a an event at the waterfront park then because it being city property and being some sort of joint effort uh maybe
something would have to be made in between. But um an event being done on private property should just be that that relationship between the vendor and and you know Walmart itself and in that way like I said the events committee um basically just worries about what what
do they want to do at that event? Do you want to have a tent set up? Do you guys want to provide t-shirts? You guys want to you know you guys going to do something like that? And then that way you're keeping your responsibilities down to a minimum and letting this vendor do you know do the leg work because they're going he's going to be the one making the money. And if this if
this car show goes successful, which I see no reason why it would, especially you're going to have the radio station promoting it, um, and then the city promoting, you know, and our participation will be the city promoting it as well, just saying, "Hey, you know, you know, to everyone there's going to be a car show at Walmart." I mean, that
that's doing him a lot of um, a lot of leg work that he doesn't have to worry about. Well, keep in mind too though, so at least in my in my mind, this is a city of Port Richie car show that we're actually having him put on for us. It's not it's not like he's coming to us and
say, "Hey, I want to do a car show in the city. Um, he wouldn't necessarily come to the committee to do that. He would just, you know, he talk to Walmart directly and do that." So, if you're going to go in that direction, you're going to start. So then we're going back to what we did with
Centennial and just relying on staff to fulfill the leg work on these events because and to me that's that was one of the detrimental things to the Centennial was staff was was was
basically posed to accomplish a lot of the leg work and that's that to me we just don't have the time for because you know if we you know one or two events is one thing you know if you This is, you know, if we're not, we're only planning X amount of events a year. We we don't know what we're doing
yet. But I don't personally, like I said, it's up to the city manager, but the thing is that post staff to have to handle paramedic response, uh, you know, to have someone on staff there, fire department, police department, and
public works. And every time that we do this because we just title it as a city event, I I don't you know the thing is that it's a one-sided deal where you're you're you're having staff spend money and time to fulfill these these
obligations and responsibilities that need to be done for every single event. and being like, you know, is you're having you're having a vendor come in who's going to make themselves a great deal of money. Let them take care of those things. Yeah. Well, let me ask this. If you
think about it from, let's say, he does his car show outside of the the events committee, right? He goes, he contracts with Walmart and does that. If something happens, who's responding? Let's see. That's his responsibility to make sure someone's on
Well, no. Well, I mean, if if I mean, I don't I don't think there's technically if Walmart wants to put on a a car show in their parking lot, he he puts it on, right? There's no law that says in order to put this on, you have to have, you know, fire, police, or all that. I But
if something happens, the people that are responding are us. And so, you know, and I guess if we're involved in the planning process or whatever, we're kind of doing that. Um I we can't we can't have a couple ways right we could provide that just as
if we want to participate in event and it's you know we'd be the kind of the people responding anyway or we would we would let the the promoter know that um we would need so much to cover these costs or whatever
I think we might want to define I'm sorry we might want to define different events like is it a city sponsor sponsored event or a city supported event. So the city, we may decide we're small, we don't have a lot of manpower, so we're
not going to do a monthly signature event, but we might do two or three or four signature events a year. I'll just make it up. A tree lighting at city hall, uh Fourth of July fireworks, the city birthday celebration, and the
trunk retreat. That's kind of roughly one per quarter. So that probably the backs I think we do. If those were city sponsored events, then we would have the liability. We would provide the trash service, we would provide security, but any other events and some of those
events might be city supported events. And then we have a forum and it's determined that people ask for city support. And if it's a city supported event, we may they may pay our police or our fire to support and they they pay those bills. Whereas a city sponsored
event would be we'd be eating. we cut doing it out of our budget. Does that does that make sense how you uh track what we've talked about this offline? I know it does make sense, but one of one of the other proposing problems and especially now that we you know this is the first day we've got this committee
off the ground is that we really need to discuss ground rules for for events which we don't have. We don't have an events. We don't have an events ordinance. Nor do we have a true application or a fee schedule for you know how much
is it going to be for x amount of officers per how many people is going to be at that event. These vendors should know these things. So when they when they when they plan these events for for us, you know, or for themselves, if they need city, if they need x amount of police officers to maintain a 500 or a
thousand people, they know that upfront. If they need to have two or three paramedics on staff for the entire event because of x amount of people, they should know those fees up front. That way, that way moving forward, you know,
no matter what they do within the city, that vendor knows how much, you know, how much it's going to cost them to put on these events. That was, this has been a this has been an ongoing issue with the city that we don't have any of these things in concrete to move forward. as opposed
to Newport Richie, they have a they have an application, they have an ordinance, they have all this information to, you know, to provide their vendors whenever they want to put on an event at States Park or or somewhere else within Newport Richie. So that that's another thing
that, you know, I've I've implored to previous city managers. I've implored to to several, you know, council people, and I implore this committee to also think about that the these rules and and whatnot should be set. So you're basically no matter who you bring in
here to the the podium to put on any event throughout the year, they know the guidelines ahead of time and can and can follow them. You know, it's to me I think that's very very very important. But I I just what I don't want to happen is, you know, and and like I said, we
come, you know, the committee can come up with all these all these events that they want to do. This is another idea. This is another idea which will be all great ideas, but is it going to be the city staff that has to accomplish all the all the leg work and tasks that are
the inbetweens of of making sure that these events become successful. And that's that's one of my that's one of my major concerns because it's you know you're going to you're going to constantly be you know like I said we'll have to have you have
to have police public works you know all maintaining these you know things at every single event and I really think that we should consider this as we move forward this this because of time if we need to we we need to do a you know a
joint effort together that's fine but I'm just imploring this this committee and the council and city manager that we need to really set in stone what we plan on doing for the spring for the summer
you know are we going to have like x amount of events and then and then them every year we're going to repeat them you know and how can we build better on them I really think that that's something we should really really strive to do and at the end of the day you want to make it less work you you know you
you want to kind put the work on the people who are going to make the money from the event. I mean, because at the end of the day, no matter who's holding a car show or who's holding a flea market or who's holding a uh, you know, a craft fair, no matter what it is, that particular vendor is going to is going to make money because they're making
money from each table that they sell, each food vendor that they ask to participate in, they they're they're going to make what they need to make to have a successful event. So, and I don't think that it should cost the city and the and the and the labor of our
employees to to fulfill that. I think that I think that if we if we just we help them along by promotion, we help them along by uh things like you know items like that that are not not going to cost a lot of time and effort and
labor intensive work. I think that that would be beneficial to everybody. So, that's my that's that's my thoughts on that. But in this in this particular event, so we're not pushing for time, you know, because we're talking about October. And once again, it's only about
a month and a half away. We have to, you know, organize. You got to plan, you got to organize, and you got to set it up. I think in this particular something to get it off the ground as long as we communicate with, you know, with our city staff that we could probably get it off the ground, but I I
strongly implore that we we really try and as a committee, vendors, searching vendors out, promoting that, promoting sites for them to do stuff, and letting them come and presenting to you, this is my idea. I've
done this before, just like TJ has. and it doesn't matter what the idea is, you know, I want to do this and then let them present it to you to you as a committee and and let them let them do the leg work. So that way that way the committee the
committee just participates in organizing um and not really and not really getting involved in the labor labor intensive part of showing up first thing in the morning, having to set everything up, making sure everything is organized. Let the vendor do that work. let them let that vendor do that work
for you, you know, because they're the ones at the end of the day that's going to make the money. Yeah. And I think that, you know, it it it shouldn't fall on a committee or staff to to open the park or open or be or be at Walmart at 8:00 in the morning and
stay there till 6 o'clock in the afternoon while the vendor left and we're still there finishing up. I mean, that that's my point to that. You know, the centennial was a different situation, but now that if you're going to go forward and and do stuff for the
city, that's great. But once again, think about think about the what I said and and and what direction you want to go in. And like I said, you can have as many events as you want, but put it on that person. Make it your mandate to reach out and like to Tampa, to St.
compete, bringing people up here and letting them put on stuff up here and them paying their fees and organizing it and just doing it accordingly. That's what the events committee should be doing. You guys should just be reaching out and pulling people to pro, you know, to put put on events for the city, not
not putting it on the city of Port Richie to to host, organize, clean up, provide protection, provide medical services. No, that's that should be on that vendor. ad vendor who who has made a career of making money and letting
them do that kind of work. That's that's what you should do. It I I I tell you this is what all the other other places do. They invite these people in. They promote. They say, "Look, we've got we got we've got someone that does a radio station. We have an active website. We have Facebook pages. We we can, you
know, we have, you know, we have people that will do some flyer work." Fine. But getting, you know, staying away from the actual setup and breakdown. I mean, in the centennial for the centennial members and in that committee, there was a lot of work that was done by every individual. Sure.
And that should be cut out. That that needs to be cut out and put on the person who's going to be making making the money. No. And I and I 100% agree. Um, and let me let me let me read the whereas clause
that kind of defines loosely what uh the council's direction for was in the committee. So, it's the third one down. Whereas the city council finds having Port Richie event committee to plan, organize, and promote events throughout the city will promote the city's amenities, bring residents from outside
the city to to the city, and promote pride and camaraderie among the city residents. So, it's very loose, but uh going back to the the the action to to plan, organize, and promote. Okay, obviously promote that's that's the easy part, right? Um plan, organize. I think,
you know, we don't exist just to wait for people to approach us that wants to have an event, right? I mean, that that may happen as as they they learn about this and this is how they kind of interface with the city from event perspective like the backpack, right? Sure. That's a good example. Um, but there
there are going to be and I think that's what our our our role is here is to come up with uh a core set of events and maybe ad hoc events here and there. Obviously, let's use the Fourth of July as an example. We do that every year and
so obviously we there's not a lot of of uh and we actually put that on. So that's something the city puts on funds, you know, for the uh buys the fireworks city sponsored. I'm just trying to make up terminology. The city sponsor versus state support. Yeah,
we're completely our Yeah, it's nobody else helps us with that other than we hire a firework vendor obviously to light them off, but everything else is is done in the city. But now some of these other things like the car show of that, you know, it's it's still an event that we want to have
in the city and we want to do, you know, it's such a it's such a well attended event and everybody loves those car shows um that we decided kind of early on that we probably need to do this at least once a year, if not twice a year. And I my kind of thought was let's do one in the fall, let's do one in the
spring. And um they're really easy to put on because you got folks like TJ that they they just take it and run with it. It's uh really pretty much hands off. He he gets all the the uh the folks to to come out with their car. He takes
the payments. He buys the trophies and puts it on. He hires all the different um the DJ there to to run that. He has the booth set up. He has food trucks. He he does the whole thing. He's an event planner for car show. Um but there are things
services that are needed. If somebody faints out there, obviously you call in, we're going to respond to it because it's within our jurisdiction, right? Um, you know, if it's a if it's a big enough event, I would imagine we have staff on 24/7. I would imagine our fire staff
would probably be maybe out there um instead of sitting at the firehouse waiting for a call come in, they would just be there because the statistically something is going to happen that would need fire services from a least like a a rescue support or whatever, they would
be close to the the majority of people where something would happen. But and that's just they're already on shift, right? They're on shift, but they have if you're if you're going to designate them to be at that event, then they have to fulfill bring in other people to fulfill everyone else in the city. They
might have a cult. So, that's the thing is that yes, there are yes, there are people at the firehouse. Yes, there are people at the fire uh at the police station as well, but those police officers can have three accidents that they're working actively, but if you want someone at that particular event, then the the police chief and fire chief
are going to have to bring in extra personnel to cover that event. You still need staff to cover all your other emergencies that go on throughout the day. Yeah. Which are either city related or joint related as we constantly do. So that's that I understand you're
you're you're looking into that that yes, they're already are they at the firehouse? Yes, they're at the firehouse, but in order for them to be at that event that the people at the firehouse still have still had to be there. So you're still taking one and replacing with another. It's it's all semantics. Well, my my thought from a
fire perspective, if if a fire was to come in or whatever, they would they would leave the event and go respond from there. But while the event was going on, they would instead of be sitting at the firehouse waiting for something happen, they would be close to where something might happen, and if they need to go somewhere else, they would just leave. I don't I don't think
you need fire department presence at a car show event the whole time. But, you know, if it's going on and that nothing else is going on, it's it's good exposure, you know, and they can respond from a call there. Now, police, we've
got only three on per shift. Um, maybe one kind of hangs around the area. Um, just regular shifts. You got two other ones that can do respond. And obviously, if if we have something major, they you don't necessarily need police there, but police a little different. And so I
could see where the event planner TJ in this case would need to hire a couple off offduty officers um to to actually be there at the event all the time. They don't have to be state forces. They could be pass. I mean there's there's options, right? But the thing is is that, you know, that's why I urge to
have a set of rules in place because if you're only going to have a car show with 300 people, you may not need it may not require x amount of paramedic or x amount of police officers. If you're going to have 500 or a,000, then it's a
different scenario. So, by setting these rules and letting this vendor know upfront, how many people do you Hello, TJ. How many people do you have will be at the car show? Oh, I'm going to have 500,000 people. All right. Well, you need two officers and one paramedic on
there. This is the fee schedule for them. How many hours are you is the car show going to be? Oh, it's going to be six hours. Okay. Well, this is the rate for six hours. Plain and simple. He knows it up front. He factors it into his cost and that's it. It's just done. And we don't we don't have that now.
No, we don't have that. So, I guess my question would be why do we not have that? Because nobody ever has vents here. I asked about that and it was surprising we didn't have something and Sal and I have talked about getting this off the ground. We can start with Newport Richies and our own purpose.
So I think we need to put a fee schedule together. Go ahead. Yeah. Yeah. I wanted to share something. We did a lot of things since 2005. I worked with the main street organization in downtown Newport Richie and we went through a lot of growing pains with Newport Richie and it used to be that everybody that did
events there did it on the back of the city. So they would do their events and as he said they would make the money, they would have the great turnout and the city had all the expense. There was a city manager, John Schneider, for a while that had convinced everybody the city was broke and going down and and all these other things. And at that time
they came up, they still call it theou program, which really just stand for memorandum of understanding. But what it is is when you do an event, there is an understanding each street closure will cost X dollars. if you need. And usually when we did events there, we needed two
parks and wrecks guys when it was on their property because they had the keys to the water to be able to access the hoses and all those things. And I think for a good event promoter, they understand that that's that's a cost of doing it. I will say at one point though, the fees got exorbitant and it
was counterproductive to try to do events there because the fee schedules for an event that would have 2,000 people could be four, five, $6,000. there's not always that much profit in the event, especially if it's something tied in with a non-forprofit, a charity,
some type of a fundraiser. The other thing is is from my perspective, there'd be some two very different type of events. If we did a Veterans Day for the city of Port Richie, to me, that would be a city event because you're saluting
veterans. It's meant to show pride in the city, bring people here, and all those things, but you're also not going to have somebody else getting fat off the profits from it. And and I think that, you know, what he's saying is is I think along the right track if you had a schedule that they knew this is what
it'll cost me. And I don't know if you call it an access fee for the fire department. Like at the city of Newport Mitchi for a while, they got crazy. They said, "We're going to move the fire engine and put it up on this road for eight hours because it's a direct path." Well, that was like about four blocks
from where the fire station was. So, to me, that was an exorbitant cost. And it meant that you pay thousands of dollars to have a fire truck set four blocks from where it was before. But I think if it's reasonable, you'll do well. And and the more you work with promoters, you'll realize that there's some good ones and
a lot of not so good ones, you know, and the what the not so good ones don't want to pay any fees. They don't want to participate. They don't want to have any responsibility. So, I think what he's saying just sounds like it makes perfect sense. Some places, like you said, you're right. They they have a they have a fee
schedule. Well, they'll they will have x amount for the for the truck to park at this spot. It's going to cost you it's going to cost you $150 each hour while that vehicle is sitting there. Police will do the same and stuff like that. St. Pete, Tampa, they they do that because they get that money. And
especially like Gasparilla or or an event like that. Yes. They need to position cars, barricades, and things like that for large massive events like that. So, of course, their fee schedules do cover those. you know, when you do something at the state fair,
right, you have to have x amount of people there for the thousands of people to come and go. The good thing is is that that's not what we're talking about here. We're talking about hundreds, you know, maybe a thousand if we have a peak that high, which would great, but what we can do is that present something and
then of course as the committee bring it down to the bare minimum at least at least the bare necessities of what we need. you know, couple of officers, maybe a paramedic if need be. You're right. You're right by saying that. Will we will we may maybe need one, maybe not. But we can set these parameters to
see how big these things get. And at least these vendors know the bare minimum to cover at the very least the overtime the overtime that it costs to a budget to a city budget that we're already, you know, we're in the process to to keep down. So it's, you know, as
to um to cost the citizens less. So by doing that and putting it on the vendor, it's just it's just like I said, we could do the, you know, we could look at these these fee schedules, say, well, look, we're not going to need a vehicle. We're not going to need, you know, these things, but yes, we can do X, Y, and Z,
and then and then at least start with that. Start with our own building block. And then as we move forward in the in the upcoming years, you know, coming years, we can see where our trials and tribulations are and say, "Hey, maybe we need this now because, you know, these things are starting to get crazy."
Chesco Fiesta years ago, many, many years ago, was nowhere near what it's like today. But today, they have to have fire, they have to have police, they I mean, starting and then and they they go on their their service is cleaning up till like 12 12:00 1:00 in the morning.
I see carpets uh you know street sweepers and staff cleaning the roads after after Chazco Fiesta but that that took time to get to that popularity and then that amount of people but I really think that we should have something basic and start off with that.
Mr. Chairman S are you are you on this committee? Not yet. I've been advised to sitting in I'd like I'd like to propose since this is an organizational meeting I'd like to propose the following um and it can be a
motion if it needs to be. Um I would like to propose that we do three things. One is um if Sal's going to be part of this group that he can bring to the next meeting some um
fee schedules from other cities of same size or not same size that we can um put together and make our own since obviously we don't have one. So once that's in place then we can move
forward. I would like to also um ask the city manager um if he could also present to us a list of the quarterly or not events that you're thinking about to share and maybe we can
add to those or not. And then if other people, the third thing is if other people have other events that are not going to be city sponsored, if we're going to use that terminology such as fishing tournament, car show, other things that we can kind of intersperse
in that in our calendar um and maybe put together a temporary or some type of initial, let me use that word, initial calendar, um of events so we know what we're what we're talking about, Right.
So that I would propose we get all of those three things ready for the next meeting. So So because there's no sense going back and forth. Everybody's got some really good points here, but we don't have anything concrete to work from. Yeah. No, and I agree. And one thing that is to clarify because obviously
there's there's two ways to look at this. Um does city not want to work at all these events? Right. regardless of compensation or not because I I kind of got that sense that uh you know it's one thing to to uh request a fee schedule
and we get the money for it but if if you're saying that we don't want to do the work doesn't really matter if it's paid or not then that would be it would be on that there wouldn't be that easy transaction with that promoter to work with the city because they'd have to procure it from whether it be pass county or Newport Richie you know they
have to get their own so I guess what is the are we willing to work we just want to make sure we're compensated for it. We I think like the city manager said if there was x amount of x amount of events throughout the year that was city designated that like the fire like the
firework but you know you have staff forget those come out other events that that are not that we're not putting well as long as long as their overtime is is is covered they'll they'll work but that's the thing is that it shouldn't come out of the city budget to cover those things and it nobody ever said that it should right it
it's not about not wanting to work and wanting to work it's about that if you're going to have staff there, then the the city the person putting on the event where the city is. Yeah. You have an individual you have an
individual vendor putting on that event. Let him do the work. Let him let him understand like any other vendor in in any other city or town know that these are my expenses. You know, it's we your your help as an events committee is
helping getting helping this vendor getting, you know, getting that promoted within the city, telling all all your friends, your family, promoting, you know, have you have someone here with with a with a radio station. That's a lot. That's a lot to give to a vendor. and knowing that that potential is going
to make them come and want to do events because knowing that they have a committee dedicated to promoting that for them is going to help them a lot. We shouldn't be we shouldn't be designated to to uh to doing the leg work, you
know, on the city's dime. That that's that should be compensated by that vendor knowing that these are their expenses to put on set event. just, you know, if they're going if they're going to pay if they're going to pay the the the plaque person or they're going to
pay they're going to pay the, you know, um anyone else if they pay to help them put on an event, then why should why should the city be compensated for that? That shouldn't just be a free a free I agree. So that to me is it just should
be considered as just as much as TJ is going to pay his plaque person or someone who details the cars or whatever it be that he has on site to help help put on that event. This is just another thing. It's just another expense that he needs to be aware of for the centennial.
He didn't have to worry about that and that was good that you know good for him. But but if we're going to keep doing this, we we shouldn't consider taking it out of the city budget on a budget that we that we focus on keeping low in the first place. And then these are these are costs that were not
budgeted um that we're that we're not doing that. So that's just something to think about as you move forward. What do you want to do? Now, if you're going to get back into sponsorships again, um you know, maybe those monies can help
offshoot some of those services. But those services, if you get sponsorship dollars, then then whatever promoter you have, you let them know that say, look, we're sponsorship dollars and cover the
overtime for one, two, three, four services, so you won't have to worry about them. That's right. And that's what you do that with. So then that way the promoter says, "Oh, so it's going to be taken care of." Yes, we're taking care of that with with this and go forward with that.
That's incentives to bring in to bring in more people to do more events. But it's it's all going to be a wash. You know, you're going to the city the city's budget won't be affected. The vendor won't won't be affect be affected. But until we have that getting off the ground, we have, you know, we
don't have that much sponsorship dollars and stuff to work with. But until all that starts happening, I I really think that, you know, the vendor should be aware of these fees and what possibly they may have to cover. But if the when the committee does end up having a great amount of, you know, has a great pot to
work with, then you could be like, okay, well, X amount's got to go to cover two officers, one this, this, and that. we'll take care of that and re and and and basically compensate the city's budget. We shouldn't, you know, we need more information. I mean, this
is a blind conversation without So, let's let's do this. If How long do you think that staff would need to put together a fee schedule for events? I'd say in three weeks, if let's say we met again in September, we we have
something to draft to guide. Well, do you want to do you want them to draft it or do you want to get some other like they can they can use other cities or whatever, but at the end of the day, we know what our costs are. So, I think what we really, you know, I mean, does it pay to look at some of
the other cities as a committee versus just the an idea of what you need to have in yours? Yeah, I don't think that's a bad idea. This building block is right next door to us. I'm in a meeting between New Paritchi and Dun Eden. You can take a look. You could take a
look at what they have and then you can, you know, say yes, yes, no, no, yes, yes, yes, and go from there. I I can tell you right now, Newport Richie has had their trials and tribulations. They've had their they've had their mistakes. They've had their, you know, uh, you know, what can we do
to improve? They've been there. They put on major events. That's why I'm suggesting let's look at some other cities and bring it bring it back and let's as a committee, let's I don't know. The committee needs to opine on no the city's rates. We don't I think how
how do we know? Okay. I mean I think the staff needs to come up with this fee schedule. There you go. Okay. That we will and they're presented to us. Just like to add that we have so few field staff. You know we don't have a separate public work I mean uh parks and recck department public works utilities guys do everything. So if we're doing
we're trying to get more events. Uh, I think having a a format where they they apply and you say for an event this size, you're gonna rent this park uh for the approximate expected crowd size, you need this many EMTs and this many police
and then they can go hire and they can hire a cleanup crew or they could offer it to the city. But, uh, I wouldn't want the city employees doing every Yeah. At the end of the day, they might want to enjoy an occasional event or enjoy their weekend, not uh not
every month to be. So, I think we're saying the same thing. Do some research on other cities. I feel like we're we're going we're being way too worried about something. It's it's really simple. The goal here is not to spend a lot of city money on events,
and it's never was the intent. The intent is is to make sure events are happening in the city. And so our role as committee is to figure out what events do we want to have in the city. And I'll use one that we we put on. It was a major event. It was very costly. It was a mayor's law. Okay. So if we
want to have that going forward, um it would be my thought that we would hire a person to put that on. We would help from a fundraising perspective or whatever, we would it would be a it would be a charitable event and so money would go to charity. But after everything was covered, the city didn't
pay a dime for that, right? it all came out of sponsorship money. Um and that um you know whatever was left over would go towards some charity to see produc but we would have we would pay a promoter um to to do that. We you know and and we did that. We we paid for a decorator to
come in and decorate. Um obviously there's a lot of work that we all did outside of that but um you know and there could be some volunteer if if people like to do that or whatever. I'm not saying that but we we had sponsorships. We paid for most of the stuff done. We really didn't do anything
to show up and it was all there other than some ancillary coordination efforts. Right. I think you guys did a lot of work. That's not what I heard. You need to be careful of what you just
said because I speak for every single person that worked at that worked not only at Mayor's bowl but every event. It's a lot more than ancillary because I can tell you that right now. Those are those are fighting words. Let me clarify. I'm talking
right now. I'm talking about the mayor's boss specifically. Her me I don't I know you were walking around with your hat and you know you know hi. Okay. But a lot of us did a lot more than ancillary for the fact that I was there like 8:00 in the morning till
10 10:30 at night before you know as the last person was leaving. Right. So, I know what I did and I know what everyone else did and it was not ancillary. So, please what do you choose and I'm gonna but the thing is is that they the thing is is that I I want
people I want the committee I want people to have fun. I don't want it to be, you know, work extensive. It shouldn't be that. It should be the it should be the work of the person who's going to put that on for you. And if you can if you can get sponsorship monies to help offshoot that, that's great. I
think this is a two-prong situation where you do two things. We will go ahead as staff, we will go ahead and provide um a list of a list of rules and a fee schedule. And at the same time, what the committee can start doing since now that you're organized is by the next
meeting come up with events that you want for the city and each of you can just come up with ideas from from every person. Um and then we can take that we can make it almost like a workshop meeting put them on put them on a board and start saying just like we did for
the centennial committee and start selecting what you want. So we're we're we're we can do more than one thing at the same time. And now and then at the third the third thing is we actively work this car show event. Get TJ in here for the next meeting. See what he needs.
if you need the contacts for Walmart, we'll get that rolling right now. So, right now, you have three three things that we can work simultaneously and that's the the staff obligations, the committee obligations, and then having having him here at the same time to work
that particular show right off the bat. That's that's a great start in my opinion. So the fourth thing you could start considering is who you want to start approaching for sponsorships and getting that building up and start doing that. So well before you before your sponsorships
you got to have some get the events. So that's what I'm saying. You can do the you can get the list of events first and then that way when you walk to the sponsors and start talking to them and say look we're going to put you on this banner because we're doing this and this and this. These are these are the five to eight things we're doing for this year. You know what do
you think? of course, but it doesn't hurt to also think of who you're going to approach as well. So thinking thinking about that and keeping that active with the committee is very important. So then so then you you have that list of people that you know you're going to talk to. You know, you you've you've had you've been the boot on the
ground since Honda's changed ownership. um you know the the the the development in the Cody River Landing uh several restaurants and businesses throughout the city that you may say hey I I've already been talking to you know 10 you know 10 15 businesses this is who I think we should talk to. So there's
there's a several prong attack that we can only already work on between now and the next meeting. So that's where I think is a great start and to move forward on. So, so let me let me clarify. I don't want to make you angry.
So, I was saying, believe me, I I know you and your wife specifically put on a lot of work. Everyone did every You guys, you and Amanda, too. Yes. Everybody, forget about me. Dunked a lot. The Well, of course, now I just kind of
walked around with my hat on, I guess. U but anyway so when when I'm talking about the mayor's ball obviously invitations were done we had Janet at the desk taking tickets and all there's a lot of that's what I meant by ancillary stuff right so we we facilitated INC the whole thing there
was a lot of stuff that we all did but I guess what I was talking about that the majority of the the big work like setting up all the decorations that was all we paid for that um all the food they delivered all that that spart they did all that So the the the heavy
lifting stuff, I mean, not that our stuff wasn't heavy lifting because it but it was it was nothing like those things that we paid a lot of money for, right? So um but it was a lot of time to do that and you know we we came up with the the the the program and and did all
that. Totally get it going forward on something that a person would would do that as well. We wouldn't be doing that um unless we want to just, you know, want to volunteer and there's nothing wrong with that. And a lot of times that is volunteers that does that kind of thing anyway. Um because it's a
charitable event and so you're you're giving your time so that you don't have to spend money to have somebody do it so that that charity benefits. So and that's so that's kind of what I get. By no means did I say you did do it because I know just speaking for me I'm speaking
for everyone that was in that committee because I'm a big advocate about that putting on work. So there's no question we all bust your wife you your wife. I mean I speak for you too. I mean it's just you know that that was no short feat and it was actually historical for the city because the city never the city
has never had that many events in one year. No and in a short amount of time ever. I mean I you know when we set up everything for the the historical pre you know the historical um event that we had you know they they did one or two things a year. You know it's and that's
just been common practice. We set a strong precedence with Centennial. That was very very big. The 75th was just that one day they they you know they they opened up Park and they did an event at Waterfront Park. That was it. You know it was like everyone just
barbecuing and you know getting hot dog bonds and that that was just basically it. People brought their own dishes and that was great for that time. But for the hund we set a very strong and very big you know uh you know precedence like I said keep using that word I'm sorry
but we did for that that event and and I think going forward we can we continue that momentum. I mean I I I would love to see the city have more events and stuff for people to do but I I just don't want it to be at the expense of of in the hard work of a few people. I think the people that put it on should
enjoy it just as much as the people getting there. Believe me, I want it all just to be able to show up in advance and enjoy. That's exactly my point. That's it's not about saying that staff won't do this or won't do that or it's about the money. Well, my point is is that at the very end of the day, I I would love to go to
something and watch watch the Johnny Cash show from front to back and not and not be busy running around making sure these cars are being parked in a particular spot or making sure that, you know, the the you know, coordinating with with someone on the phone and making sure that the fireworks are going
to go off and then running over here because we're short on, you know, short on t-shirts or something like that. You know, it I want that. I want everyone to enjoy it and especially the people that are putting it on should enjoy it. So that's that's that's my point to all of this is that let's let's the person
making the money take care of that for us. And what we can do is as what you can do as a committee is those those sponsorship dollars and those connections that the mayor has and and committee members have help them that way. But you know we should all enjoy it
too. You know that's the whole thing. work of a few. Mr. Chairman, I we're all done with the Centennial Committee. It was wonderful. We had a great time. We did a lot of good work, but we need to move forward. And so I'm
going to propose a motion um that at our because we need we need to keep going. Um and so my motion is that um for our next meeting the staff will prepare a fee schedule for us to um take a look at
that. Um, at our next meeting, we can, as Sal has suggested, we can have a workshop where we can set some dates and some specific events that we want to do for the rest of this year and possibly next year. And also that the city will
sponsor and then also bring to the table um some city supported events. Why don't we break these up? You want too long of a motion. So, let's take the first. I got a motion forward to come back. I have three motions. A motion for the fee schedule. Let's start. Is there a second for that? Second.
Okay. Motion second. Any further discussion on the fee schedule? Any public comment? Seeing none, I'm bringing back for a vote. All in favor signify by saying I. I. Opposed. Okay. Motion carries. Second motion. Second motion is at our next meeting we set it up as a workshop as Salva
suggested where we will plan events um for the city to um sponsor that we know of that we want to do or city supported. Yeah. So at this point so for either this year and or next year.
So motion on for so one of the items on the agenda for next uh meeting would be to um brainstorm on what kind of come up with an event list that we're going to kind of yeah we can do like the big calendar that Ashley had for us and just just to clarify that's that's that's wonderful.
According to the resolution the the agenda is coordinated through the city manager. So if there's things that you guys want on there, obviously he sits on this board. Coordination and items on this committee agenda go through the city manager. So just so you're aware,
where's that? The city manager sets the agenda. The agenda will be post city clerk will prepare the agenda for each meeting at the direction of city manager. Yeah. Which of course is the direction of this committee. you guys will have conversations and and if you guys agree
and consensus with Right. Well, well, she put a motion on the table to to put that on there. Yeah. No, no, I know. I'm just I'm just saying as you're aware, he will set the agenda. Perfect. So, if we have like an agenda item that we would like to add, we would email Mr. Butterfield.
It goes Yeah, it would I'm sorry. It goes to city manager and not used directly anymore. It won't it won't go through me. I would propose directing it to or at a meeting because he's on this committee and there's sunshine. Correct.
So, you can't directly contact him and discuss items that you want. Kind of like what you did with me with Centennial and you would you said you want something so you would email me directly. You can do that and I can forward it to him but you can't email him directly and say I want this on the
agenda. You can talk about it in your public meeting, but you can't send him a direct email saying you want this on the agenda. So, if after the meeting, we can go ahead if we have an idea or something or say, "I forgot." We can send it to you. You could send it to me. I wouldn't discuss it because that's sunshine. Correct.
So, we have to be careful with that. I know he's the city manager, but he's also on this committee. So, we have to be careful. Actually, thanks for bringing that out. And I would ask, would it be better if I wasn't? I just attended uh the meetings and I I appointed somebody else in mystead be here or let you guys f
you have opportunity to put a design on because that gave us more flexibility. I mean I you have the opportunity as well as as mayor Hoover has the opportunity to appoint a design for your seat on this committee. So then I could just be in my one role
as city manager. I could attend and that might that might be that might be something to think about. That's like getting two for one. what that is like you're thinking. Uh so should I resign my seat? No. No, I'll just find a designate. Yeah, you'll you'll find a design. Sounds like that'll
you don't need any council approval for that's already in resolution. He might be in this room. He's avoiding your stair. I don't know if that's going to go. No, he's not. It might be somebody else. Um but yes, thank you. Yes, you as well as Mayor Hoover,
Chairman Hoover, um can appoint as if they so choose. Okay. Thank you. So, yes, your motion is on the table, Janet, for workshop style. Yeah. Thank you. Yeah. Um, is there a second meeting? Second. Okay. Motion second for discussion. Any
public comment? See that? Put a vote. All in favor signify saying I. I. Opposed. Okay. Motion carries. And your third item. Well, my third was to have the city supported um events, but we can do them all at the same time. And is that terminology? Does that work?
I think that's Yeah, when we put the list together, then after we get a list of events, we can pick out which ones would be city supported, sponsored, whatever. Yeah, I appreciate it. And then just to clarify, because I I own the agenda, I can take all the motion and put them on there,
but I could also take other input or other things I think of that should be on the agenda. Yeah. Okay. If I may add, yeah, you can do whatever you want. You're the raise for the chairman. You're the city manager. council. So,
um, so one thing I do, um, want to kind of somewhat finalize is the car show because obviously that's something to do in October. So, is there any objections to moving forward with the car show um on October 18th?
Any objections to that? And then I would I would just recommend we consider it a in our new terminology a supported event that we weren't it wasn't our car show. It's we but we provide support as requested and some cases paid for. Is that so
kind of where our conversations led us? Yeah. So I I get the same assumption. Is there is there any any objection to this not being a city sponsored event? So that basically what that means is that the vendor case TJ would be responsible
for all that and he would have to abide by the fee schedules and everything else that everybody's understanding. Okay. Doesn't Veronica have something similar to that? Like she was telling us that all of those vendors came to the
She was a track when he was actually No, no, no. But I'm talking about at the at the um car show. Not at the car show, the waterfront park. At the waterfront park thing, she was keeping track because she said there was things that people had to pay or do or
the food trucks, the inspections, stuff like that. Well, we don't have a fee schedule, per se. That's what you're saying. So TJ would have to get that once we Well, so let me ask you that, S. Yeah. With the Walmart,
are we would we still have to do the inspection? We don't do anything, would we? I think he would have to get liability insurance up different situation because that's on private property. We hands off. So that's a hands off thing. We don't have to do anything. So TJ, sorry.
I'm sorry. Yeah, TJ cuz he he told me he goes he reached out to Walmart and Walmart told them that we had to reach out, the city had to reach out to them because I'm assuming he stated it was the same thing as we did before. But if he's sponsoring it, like if it's at that's his event,
then he can directly go to Walmart. He doesn't need our contact. Well, I I think Walmart probably doesn't want to just have him. They need to understand it's the city's hosting it and we would like to host it on their private property and this is the vendor we're going to use. We're still it's
still a city event. We're the host, but we're just not we're not uh we have somebody running it for us. So, that's a city event. Do we do we have some kind of liability arrangement with Walmart?
No. Because it's it's it's Yeah. Do we say let's say if Walmart put on a car show? They would do that on their own. You know, they would and actually actually they they've actually done that. Not a car show, but they've had other um tents
set up for um uh who does that? I've seen I've seen dealerships put up tents. Works. Oh, they have a lot of the car dealers. Yeah. the car dealerships go ahead and set up on that parking lot to sell cars. They have to go through Walmart to do that and that's that's between them and us. We have nothing to do with that whatsoever.
Well, obviously Walmart is has an expectation we need to reach out to. Right. That's my question. Do that and like I said we'll we'll we'll as part of the you know between now and the next meeting that contact will be made and I'll include you know Ashley in that communication. Right. So my other question was just to clarify,
was there any was there any insurance relationship that we had to create for that centennial? No. So if somebody would have got run over by one of the cars, TJ was covering that that was between TJ probably had insurance that Walmart
is. It's Walmart's property. So that's the thing is is that and I and I was I made that aware to Walmart that you know in the event that that happened that they would have to you know they it would be on their insurance. It's their property, right? Which I'm sure they probably he
had one and he had a co that he had their name on it. Okay. So, one thing that you need to do as part of this fee schedule is a requirement that whoever is going to be um a vendor that they make us an additional insured on their policy, which is no additional cost, but
it protects the city. Yeah. But I do we need that. It's not a big deal. It's not a big deal for them to go ask their insurance company that that the city of Port Richie wants to be an additional insured. So, it just protects us. So, even if we get sued, we still have that
protection. So I think a primary job that we would have as a supporting role not not a city sponsor but a city supporting I guess for names we probably would need to be on I don't know I was going to say promoting events like putting it on our
website uh asking our our partners in media if they can advertise the event talk about bring people to the city but we wouldn't be the sponsor of this we We we're right. We we would want we
would want on the advertisement city port Richie would be on there. We want we want to know we want people to know it's City Port Richie car show. Yeah. We're we're not putting it on with our hands, but it's we're hosting. It's an event that the event committee has
reached out to TJ to put on for us. Um and so yeah, I think from that perspective, even if there's really if it's on private if it's on city property, obviously our liability is is really low. But I guess if somebody got hurt and the advertisement said see Port
Richie car show they'd come after us and probably would not hurt since there is no charge. So go ahead and put the do it. So in that in that fee schedule that would be one of our requirements is that we need just a co and that way we know house is an additional addition. Yeah. Right.
So the uh are those two separate events then the car show and the trunk or treat or same the car show and they're giving out candy as well. Okay. So, yeah. So, who would reach out to Walmart to on that date? Is that something you could do?
I have that information. I can I have I have So, if if you could coordinate with with TJ so he can get get it booked and everybody's okay with it happening and then they we can start letting him do his thing. Tell TJ that you're going to contact him. Yeah. Well, the thing is I don't want to
feel like I blown him off before, but the thing is we we couldn't get this committee off to ground. Yeah. kept telling him I can't do anything yet until the committee decides we're doing this. Yeah. Okay. So, just so he understands, you know, he was he was trying to get this off the ground about a month or so ago. But I explained to him, I'm like, well,
the committee hasn't formed yet and decided on this. They had to decide on this first before we move forward. But yes, now that we're now that we've met, I'll reach out to him first thing tomorrow. Okay. Okay. and obviously let him know that um there'll be there will be costs associated if he needs police, fire,
whatever public works for traffic wise and we'll we'll we'll have those by next meeting. But and do I tell him to come to the next meeting so he can speak to us if he wants to if he can. Is there anything else from the car show
perspective you think you need to discuss? No, but I know. Okay. Okay. Yes. Okay. So, what you've got the date of the car show was 8 18 18th of October 18th
and it's Did you get a time? No, we don't have a time yet. Okay. So, that's yet to come. Okay. So, for for next meeting, we'll we'll get a fee schedule and we'll have a uh we'll have a event planning type uh exercise to put some events together and
um we may hear some more about the car show as it as it comes up. Anything else we need to discuss at the next meeting? Do I need to sign a roster or anything? A roster? Yeah. Do I need to sign in? No, no, no. I did have a suggestion. I think an
important thing might be to figure out what are the events that are important for the city to put on and then build around those. We've we have we're in a three-year relationship with the city of Everdis with our stations up in Sidris County and we do promotions both in Liberty Park, which is their large park
area and their downtown where they close the streets. They make it an entertainment district and bring in live bands. It's been very very successful. But um they got to the point where there were too many events going on too often and it it became a burnout factor for
everybody. And I mean, I don't know that we do it today, but it seems like if you just went, you know, through the calendar year, I mean, you know, when is the city's birthday? If that's one you want to do, for sure. The 4th of July is one you want to do for sure. I'm sure um
Veterans Day seems like it would be a good match. And if you come up with five or six, then the question would be, what room do you have for other events? Which ones do you want? The other thing with a lot of outside promoters, the car show doesn't need alcohol, but a lot of other
promoters do. Alcohol is what helps fuel a lot of their profits for the event because vendor fees might be 250 for a little schnitle truck to set up or something, you know, but um the alcohol is a question as well and I don't think Waterfront Park allows alcohol. Correct.
So, I mean, those are some of the things to look at, but I I do think the my opinion, again, for what it's worth, is that the the ones that are going to do the city most good and give you the biggest bang for the buck are the ones that touch the heart, the things like Fourth of July, Veterans Day, city
birthday, all those other things. Yeah. And I just wonder how many of those there would would be a year. I mean, you know, we're going to decide. Yeah. Handful. I'd say every other month. I've got a rough list just to I've done the same thing. Kind of went through the count in my head. So in May I put car showcity
birthday. Uh in May, school's out, summer safety, hurricane prepfest, fourth of July, scallopfest. I hear this is a big scallop town and we don't have seem to have any official connection, but somebody's doing something in Scallop. Yeah, Sun West has done this. This is their second year. They have done a whole
trunk or treat car show, then Veterans Day, that's up in November, then tree lighting in December. So that's like eight things out of the 12 months and I that would be more than I think we could do on our own. But as we get this going and we develop partners and that might
be something like that might be about right every every two months month and a half. Yeah. Well, let's let's uh let's bring that back to the next meeting. We'll go through that a little more detail. Um do anything else, Steve? No, that's pretty much it. I mean I you
know the event things are it it's it's a challenge like I said because for promoters especially the city gives them weight like the reason that that you probably would like the city to deal with Walmart is that's more influential for Walmart you know and then sometimes the devil's
in the details like who does the cleanup who who removes the trash but this one's very different because it's Walmart's problem it's not yours if nobody cleans up the trash that's on Walmart you know but obviously TJ would if he ever hold the vin together, he make sure it was cleaned up. So the one time it gets
abused be the last time it is allowed. So um on the alcohol, glad you brought that up. Um do you know s if are we able to have alcohol in waterfront park if the council decides?
I know it's a council decision to to open that up to that, but I don't know if that particular park restriction out outright. I don't get I don't get Can Can we Can we get a different on that because I'd like to bring that back to council because that's something been floating around for a while about
alcohol for certain events. I'll ask them to make sure. I'm 95% sure that in in the reporting that we do to FCT, they've asked for two things. They've asked for a stewardship report, which is basically the condition of the park, you
know, any any improvements done to the park. And then they ask for a revenue report and they've never asked for like specific vendors. So like we've had several numbers of vendors that could have been could have one of them been a beer beer vendor probably. You know
more of a local I believe it's more of a local concern. It's a city concern. It's just it's a police concern. Um I I I don't think there's any specific restrictions and I'll email them and ask them that. Um yeah, just check to make sure that I
would I would say that uh if as we go through our events, if we if we want to add u an alcohol venue, then we would uh then we would put that on agenda to go to council to approve that for the event committee. Event committee would basically say, "Hey, we're we're we're
having a a Johnny Cash concert and we want to have a beer tent." Um I I think like I said, it's I'm 95% sure it's not a state issue. I think it's a local issue. Okay, good. consort with, you know, your your your emergency services city
manager and stuff like that. You know, you know, are we, you know, that that becomes a family-friendly slash, you know, what you're inviting when that happens. Some people are responsible, some people are not. So that it just only invites that um and but uh but I'll check and
confirm that with the state. Just know so if it if it's something we want to entertain, we we know we can or can't. Um yeah, something else. No, I'll talk to Nancy tomorrow. Okay. Um, any other directional state? I
think we got pretty good handling going forward. Anything else from anybody? If not, we obviously don't have any old business um because we just met. Oh, yes. I apologize. Uh, we do have uh
Laurel Canoe. Cano, welcome. She's Oh, yeah. Yeah. Yeah. That's right. From the uh uh restaurant. Yes. I I I kept looking at you and I I thought you looked familiar and I the name sound.
Okay. Good evening. My name is Laura Cano. My address is 11210 Gnome Avenue uh here in Port Richie. I um I live here and I work here. I'm a local business owner and a
realtor and I would love to be able to join and help our community grow. Okay, perfect. If um do you need her to also send an email? She did. Okay, you got it. So, she did um she uh we spoke and I expressed her coming
because the meeting was coming up. I I told her to come and express her interest. Okay, you guys. Yeah. And so, um, now you said you live on what street? Uh, Gnome Avenue. Gnome. Okay. So, that's out that's outside the city limits. Obviously, your restaurant Cancun Beach is inside,
but this committee allows people. Yes. I'm just letting her know. Um, so here's I'll read the uh uh the actual thing where it says it's your event planner is encouraged. Otherwise, if the council if they if
they feel behind production member of the committee, we can do that. So, We'll definitely consider you. Um and and um is there any questions for Laura? Okay. So, somebody want to make a recommendation or council just so we can
add that. I So, I recommend Laura to be Okay. Is there a second committee? Second. Okay. Motion second. Any further discussion? Okay. All in favor signify by saying I opposed. Okay. Motion carries. So, we'll make a recommendation for you to be on
the committee to council. Um, I'll be there for that, too. So, I'll uh make a matter of fact, I'll be the one making that recommendation. So, I uh and our next meeting is Huh. Um, that's Yeah, I don't think we do it then. We do
it following Tuesday. Tonight, Tuesday 26. Yeah, that's our next meeting. If you want if you want to come, you don't have to. But we'll re basically after the after council actions that Ashley will reach out, let you know and then she'll get you set up on let you
know what next meetings are, what have you. We're not past the deadline for that. Ashley, that's part of I I can put that on there. I don't need you to put it on there if you can. I can do it. It's up It's up to you. I I take me very long to add that item to the agenda. If you want me to, that's
fine. I can either way. Can we just cover it in committee business? If you if you just print off the email and leave it on desk, I'll cover it in both either or. Thank you. Um, so the only other thing that we need to probably do is figure out when we're
going to meet. I think we wanted to express my interest for doing as well. Oh, did you submit an email? I did. Okay. Yeah, she just did. So, I'll um put that. Perfect. So, we need a We don't need a rep.
Do we need my name and address? Yes. No. Yeah, I'd like to know. Yes, please. Kimberly, 7230 Fireside Drive is proper for our secretary. I recommend Kim to the committee.
Is there a second? Yes. Second. Got a second. Motion. Second. Uh any further discussion? Any public comment? See put to vote. All in favor signify by saying I. I opposed. Okay. Motion carries. So we'll recommend Kim as well.
Um next meeting and said next meeting. What would would you guys think of is it enough for do monthly? Is that or do we need Well, they need enough time to get scheduled together.
I would say with scheduled a month out. Yeah. and and on the on the next we'll just uh we'll schedule them as we go until we can find what what works for me because obviously Brook's not here so we don't know what she can do. I know she can't do Tuesdays.
Um and so does the five o'clock time frame work good for everybody? Four is better. Only today only. Okay. Four does not work for you. Four
is not five is good. Five. Sorry. That's fine. Um and how about um instead of Tuesday, a Monday or Monday? Mondays. Monday at 5. Bad. Bad for me. I have court.
Uh Thursday. Thursday. Thursdays at 5. Thursdays. We do have the what is it? the first Thursday of every month at 6 p.m. the citizen advisory committee meeting. So yes, I do. September's September's a little funky because we
have um budget stuff. So for September and I got to get with CAC September 4th is taken. September 18th is taken. So the 11th the 11th and the 25th. Yes. So the 11th let's see. So that would be
one, two, that would be three weeks. Is that enough time? Yeah, we can go by September 11th. September 11th at 5. Okay. So we'll we'll set the next
meeting September 11th at 5. September 11th at 5. And you'll send out a calendar. Okay. And just one other thought is when our first event after the car show might be because Veterans Day is a good opportunity, but probably a lot of
moving parts. The other thing I found out about Veterans Day is a lot of veterans organizations are committed elsewhere. So, it's not easy to get the speakers and the color guard and all the other things you're looking for. And just a suggestion that maybe the December event you're talking about could be what we focus on for the first
city event, right? I don't know if the city has ever done a tree lighting or if that's a good idea. I think that's a great idea. Probably be here the rain if bad weather got chambers already. Yeah.
Just change the size of the tree. Okay. Get a little bigger. Yes. Well, I know the city of Crystal River. I met with their city manager yesterday. They rent their tree. They rent the tree for their tree lighting and I can Her name is Audrey
and I'll try to find out what the cost is and who they decorated too. Does it decorate it too or they just I don't I'll find out. I mean, it surprised me when she said we rent the tree because Iness had the LMAN group donate $10,000 towards the tree and they
bought a permanent $25,000 tree that they have that they put in storage and then bring out. But I didn't know you could rent a big Christmas tree. That's really nice though. You don't have the spinx. You don't have to store it. Exactly. You know, if you live up down the river during Christmas, sometimes you see
those big lighted trees that they make. Those are actually I heard. So yeah, maybe. So you can rent anything these days. Any any anything else we need to discuss? If not,
have a motion to journ. Is there a second? Second. Okay. Motion second. All in favor signify by saying I. I. All in favor signify by saying I. I.