called over Wednesday April 9th To the flag of the United States of America for it stands nationy and justice for all Can I roll please chairman John
Coover here Vice Chairwoman Caroline Gonzalez here Member Salicary here Member Adam Thompson present Member Julie Keenan here Member Kim Lair here Member Debbie Robinson here Member Janet Applefield Let the record show that
member Janet Applefield is absent from today's meeting Thank you very much Okay first up we do have a set of minutes to approve for February 12th committee meeting minutes Can I get a motion motion Second I have a motion a second Any further discussion did you get that
salon jumbled Yes the jumbled motions Um any further discussion all in favor signify by saying I I Opposed Motion carries Okay Next up comments from the general public I do not have any signups Um any general public comments We'll
come back to you TJ when we get to the agenda item So okay See now come back to uh comments from the Oh move that to the end now don't we so we're going to jump right into committee business Uh first up is number two Centennial Events budget discussion I will pass that to Mr
Thompson for his update Oh good afternoon So we received a couple of payments uh in for the last couple days We don't have a sheet in the packet right um no I just updated it today Hey I sent it over
to to um you got copies No you want me to go make some copies i can do that real quick Go to the next one We'll come back to this Um well do we need any updates in there i just kind of curious the numbers Is it drastically different than the one that's included oh no There was one
included There wasn't one included I don't actually I don't think there was one included There should be one agenda I got the I got the map Here you go You want to look at these yes I apologize Yeah That way we
can kind of look the numbers I'll kind of go through it while she's making a copy of it So um we have right at this moment we have six business expose at $75 and we have three that that did the $50 expo We've had two people sign up
for the fishing uh tournament uh right now And then the mayor's ball we've had four tickets uh purchased for that And the car show uh we have one $15 um thing Gregory Smith on there So um that's kind
of what we have So right now we have $1,365 in uh event money that has come in Um I think last time we had the 10,000 from um um Cody River so nothing's changed there Um and right now
we're still sitting at a surplus of 9,789 Okay I believe that I I talked to um uh Pam this morning I think while I was gone Um there was some kind of application to come in grant application so we can get the thousand dollars from Walmart Walmart So we're still working
on that I understand Okay Um on the the one car show um I'm assuming they signed up for that based on the one that's not happening this weekend Um it's it's possible We're still trying to locate the information I
can't pull the information up for where they signed We sent an email out to them the other uh last week Um and I I seen Jackie had sent the follow-up email yesterday I believe to find out how we can get the information from it The only thing I see on it is the actual name So
like this one has Greg Smith on it Gregory Smith Um but it doesn't give me any other details like your phone number email address or anything like that Yeah we need to we need to find a way to contact him so we can go ahead and make changes um and let him know that the show that was scheduled this Saturday is canled
and we're um we're trying to reschedule for the 10th for the film So so for May for May 10th So um just as a logistics thing on on that let's say that he says no I can't do that Just refund my money Obviously he
paid $15 plus some fee the fee Um so I I wouldn't refund the fee but I' i'd refund the $15 Yeah So you just lose the fee right well so that would be that would be a problem in my eyes consumer anyway Well
ultimately uh you know the only thing we received was the $15 Now I I totally understand if we receive the $15 you know 1650 whatever it was for him to to uh do that but again you know we can uh I mean hopefully he would be he'd
roll over the next one and if there's a different fee saying he's paid a different Well I'm hoping I'm hoping I I'll follow up myself tomorrow and call the place see how we can get that information through that so we can give them a call A lot of time there's a there's a chargeback process and different things I don't know how the
fees off flow in that and normally if you have a relationship with a vendor sometimes they'll something like that they might wave it or something but I don't you know obviously we do obviously you're the you're the chairman and the mayor of the city if you wanted to refund him the $15 what you that's
totally up to you right now I mean if if he decided not to come I'd refund his $15 out of the I'd like to make a motion to reimburse this this particular person plus their fee and then anyone else that may have signed up because we've done a
lot of swapping you know and changes So this might come up again And I mean we have we have plenty you know plenty of money um in reserve to go ahead and you know um pay fees if we have to If we have to you know pay you know I'm saying the we have to compensate the the city
for the $3 fee that's fine or whatever that percentage may be But um like I like I said the fact that we're canceling events and then trying to reschedule when all these people want to do is participate and at the very least we got to reimburse them 100% So I like
to make a motion to do that I'll second Okay Motion second on that Any further discussion um the only discussion I'd have is obviously this work with vendor to see if there's an option where they wave it or something but obviously if not so cover those those fees and then also with Lorie Simpson for the mayor's
ball We have to give her a refund too because she's a committee member So she should get her fee back as well Yeah One thing on that let me let's let's address that one fee motion It obviously applies across the board Um so I can't see what they paid So you may just do a flat 3%
back I think that's what they charge I mean cuz I I don't I don't see I mean I could when it pulls up I should have brought it with me When it pulls up it just shows me the $15 through the thing So because we don't see any of that fee portion Yeah Yeah If you um if you go on
to do one it'll tell you what the fee is I just check it and see what it is first I think it's 3% I think you're right Um um any further discussion any public comment see I bring that back for a vote All in favor say by saying I I opposed
The motion carries um on the mayor's ball and the committee members Um I saw I I heard some emails went out the committee members that uh there was first first one said it was
free and free and then it follows up with a free and 50% Um the when we talked about I went back to check the the uh the video footage and it was actually free for the committee member 100% for the plus one Yes And we sent that out and that was correct Also has been corrected Yeah I also I talked to
the clerk and she pulled up the video and I said "Let's be 100% because I know I know we went back and forth and discussed it a couple times." So but she confirmed it before I sent the final email out So it is clarified Okay So they know they're they are covered and it's 100 it would be 100% for their
their guest And so that being said what did I guess Lorie Simpson pay for the she paid full okay So we have her one of the one of the things back she paid $200 So she'd get $100 and a fee associated with that $100 Yes
So she'd get half her feedback I guess is where that work out Okay Any anything else on budget um Adam I sent you um I sent you a couple items that I purchased today Um obviously you'll update that on the next
sheet So um I purchased um I purchased the two banners that we ordered So we now have two banners of our own back Oh good Yes So when and anyone has any events or if we need for anything else they're here Um and then all the
t-shirts are in So I paid for them today So they're all paid for and done So you bring in and I'll I'll write it You pass it around Yeah
sure Just hold it up so we can see the Yeah Nice It came out nice Yeah Yeah it looks really nice Mhm Very good So they came in variety of sizes Um small and XXL being the least of the
amount The majority is um medium large and extra large And then uh we got 100 We This is 100 Yep So um all depending on how much you know it's uh what we're going to if we're going to hand any out to any committee members or whatever
like that Um I figured it if we uh at 85 shirts we're about six our cost with the um discount with the discount from the sponsorship is about 650 a shirt 675 a shirt So 675 that's if we that's if we
had 15 shirts we handed out and we sold 85 So if we only hand out a few more then obviously that that number goes down So um right now so we're still in the green for the for the first hundred no matter what we set the price at So he said 10 15 bucks you know we're going to
make quite a bit back So they had what what was the what was their inind uh in kind was 500 total total amount I have to pull up the invoice if you just bear with me 572 Yeah
Uh total total price was 57250 that we paid Um the it was $8.9250 for 85 shirts And then uh 180 for the other 15 which I believe were
the oh for the XX XXL shirts was just a little little bit of a price difference So um the 89250 plus the 180 and then minus 500 off of that came out to 57250 our cost Okay So it's really a 7250 Yep
And so it when you say the cost our cost per shirt if we hand out 85 is so like if we were to hand out shirts to us right you know committee members and you know anyone on council I just subtracted 15 shirts but when you divide that 85 into that amount it comes out to roughly
about 675 t-shirt cost So yeah and so if we if we ordered another round of them that's yeah that's going to go up So do we need do we need to figure out what we're going to charge to sell them i guess that's what that's what we need
to discuss today We had said 15 Yeah I think we did We did it one meeting So if we used the a,000 what was it what was it total 57250 So if we were another 100 we'd be
at 1,7250 right mhm So if we divide that by 100 that puts us at 1072 a shirt So if we sell it for assuming that that's their full cost right that didn't change That put us at
uh $5 we'd make $430 roughly on each shirt right that sound good This run we're going to make we'll make more on that right yeah On this run Yeah So yeah the annex
are four bucks roughly But now for the for the fishing tournament and golf scramble you know they can take the shirts with them put a sign up you know have a makeshift sign How much per shirt and we go forward from there Okay Somebody will make a motion for $15 shirts I'll make a motion
to sell the shirts for $15 Good Second comment See none Bring back for a vote All in favor signify by saying I I opposed Motion carries Um do we want to discuss while we're on
that same thing the uh um thanks of course these are for handing out at the mayor's ball Um I assume we have some extra So right now we ordered 400 400 challenge coins
Um all depending on the attendance of the mayor's ball We'd obviously got to subtract that Max attendance is 400 400 So we ordered like at max attendance was 400 Okay So we probably minus what I've already I gave out a few to committee members and you know and what were they
what were they the cost on the 400 said was it actually invoice i just I don't have that on this sheet I put it all together Yeah I would say about 800 bucks and that had some casting fees and
stuff like that that we wouldn't repay Um so I guess we just figure you said $800 Yeah if you bear with me I can find the actual invoice So two bucks a piece No they were more than that It was 18 It was 1,800
Oh 1,800 and change Give me a minute to uh Yeah it was 1,800 1847 was the total Okay So 1847 uh divided by 400 Oh I'm sorry I think we we ordered 500 coins So
Oh do ask for that Yeah we have 500 1847 We'll divide that by 500 So it be about 369 370 a coin Um what's y'all's thoughts on that $10
$7 $5 I think 10 That's probably fair I mean but I think I think it's I think we could start with 10 Um I mean they're really good coins It's really quality coin Um you know collectors you know people are going to like them I mean I
think they came out great Um both images are really really good Um I think I think 10 bucks is you know fair to start out with and then we can reassess you know on you know see if like we can always when appropriate
um give those away for whatever reason right um maybe the sponsors should all get one whether at the mayor's ball or not I mean so but if somebody actually wants to get one it's not going to participate in this I think $10 sounds good to me Yeah I think and we can always order
more if we need it What's is there a is there a minimum order for those right at this point i think to get the price that we wanted that's why we ordered as many um price because there was a there was a range of prices when they sent that to
us uh to order x amount of coins and I think we were in the higher bracket to get the lowest price Well but a followup I would think they would still give us the the price range that we achieved Well a lot of this is out of the way now So as far as the um the die and stuff like that So that that's 120 bucks right
there for the die set So that'll come off Obviously shipping would still apply So or maybe less because it all depends on how many we order If we order another hundred it's not going to be as much So yeah because actually look like they were 325 a piece Mhm Uh just a coin
Uh is there a motion to do $10 on those if we sell any make a motion to sell them for $10 Okay Second second Any further discussion any public comment seeing none bring back for a vote All in favor signify by saying I I
Opposed Motion carries So would I would I go ahead and advertise this um you know through the website Facebook you know get it out there like that yeah And we now have challenge coins Yeah And if people I would put on there that you get one free if you come to the mayor's ball so they don't purchase it think and then
realize they get one free right but put that clothes out there Yeah sell them If we if we get low we can put another order in Okay Yeah I think it's we'll do some work for that Yeah Yeah We'll talk by consensus any objection to him
putting those out starting advertise And I guess any event we go to with the table or whatever we could probably have those there as well for sale Okay Yep Okay I did want to discuss um I need a little bit more money for the business
expo the budget Um don't look at me like that One second for because I actually had a question about because okay we have we have do we have six or nine signed up for that nine for the business expo cuz I hear it says six
business oh $50 He said there's nine and then I have another gentleman who is going to sign up So 10 So we we've met the minimum Do we have a minimum on that thing is 10 on the business i think we said we're going to have 10 I don't think we had a minimum but I think it was 10 Well that
one Well yeah because the mesh was free So right Okay Um also got have enough to make it worthwhile Yeah 10 is probably a good number Hopefully get a little more And I'm going to try to get all the sponsors and everything to participate at some point Perfect
Um the I did for the pens and the bags because I'm going to have people donate things into the swag bags My total cuz I had to have it um this had to be vector um the logo So everything in total with
the pens and the bags it's $730.50 My budget is $500 Okay So you need another 230 Say 230 Why can everybody be so mean to me is that all you need is the difference or do you need more let's put a little
bit more just in case Okay Um so I guess at 300 three Yeah cuz I could hear 300 but I don't know Whatever you guys want to give to me 300 Can I make a motion to give her 500 and she doesn't use it you can go back to the So
total thousand Yes Okay Is there a second second Okay Motion second Further discussion Any public comment seeing none I put to a vote All in favor signify by saying I I Opposed motion carries I need more money too Um for for
another one Yes You should have told us that before Oh yeah I know Now I want to change my mind That was quiet No Um Julie and I realized we have since we've merged the Centennial Festival and the um the what
the kickoff parade Yeah the parade Um we're merging our budgets Um do we need more we need more So Julie's gonna ask for this one Well the a lot longer Yes it did It got along longer A lot longer
Okay So right now we've got what's committed 1,500 for the kickoff parade and $800 for the Centennial Festival So so that would give us 2,300 and the the kickoff parade 1,500 What's
the 1500 was cuz I was going to cover that band But for now I have the DJ from 5 to 9:00 p.m $995 Now I'm going to try to get a um for example like the gentleman that was I thought he was going to be at the community market the one that was
singing like just a little Oh not the last one but the one before the one before uh singing just something like that during the market Um just to have some music I didn't want to have the DJ there for like you know the whole time So the DJ's going to be from like the parade on to the 9 900 p.m $995 It's
four hours And then I have to find out how much it would be for a person I haven't found them yet Yeah Is that good price yes Seems a little high I mean I haven't signed anything yet I have someone I have someone that may be able to do it
for 100 an hour Really because this is the DJ for the mayor's ball But yeah I mean that's a different situation Um Yeah No I know there's someone that's a formal event obviously Correct Yeah There's other stuff Yeah There's all kind of stuff going on So did you ask Omar
i did ask Omar and it was it was Uhhuh Was he already booked no I asked him before and it was kind of similar So it wasn't Oh Okay There wasn't a deal on that one cuz I had asked to honor the deal I didn't get the deal
Yeah No I I got the no on that one So um I think you should try sals I will Let me see This is including nothing It literally is waterfront park and that's it Hey Matt can you see if that battery is connected good
because it's not moving at all That clock up there Yes I pulled it out Oh that's why DJ Oh my god Sorry It's okay Um so yes So I I mean I can look for someone else but at least I'm going
to need a DJ and then maybe like another form of entertainment um music-wise for the market for the other four hours before 12 to 5 I've been talking to somebody who I've seen before Okay He comes with a he it's like a mobile trailer that he sets up Um and he does
mostly he did a car he did a car show um a couple years back at uh Gy Mall that I saw him at Um and I've I've already received his W9 and I was going to ask I was going to talk to the committee about using him for the centennial day you
know because I have we have Bill Fornis locked in but I wanted to get someone to do the in between Yes You know so I was going to have I'm going to have him do this Um and then I was going to talk about entertainment for the car show when we we start talking about that if that's going to be necessary Okay If that's going to be covered when we get
into that then that's fine But then I'd like to pass him along to you which I'm pass I'm g pass I'll shoot him the date and see if he's available Yes But he's he seems to be very open on dates They don't have a lot booked So but his his rate was $100 an hour Oh great So which is much which is much less And I think I
think for the festival type situation he'd be perfect for it Okay Um because like I said he's already he's done outside events before His trailer comes you know like a covered trailer air conditioning you know with an air conditioner on top Oh yeah If I had could pull up a picture I'd send it to you Larry Yeah Okay You know that was my
event Oh all right So okay Yes please send them to me I'll ask Yeah And then I also got the name of a the DJ that was at the at Chasco too So if he's not available I got his name too Yes please The one that was doing the boat parade
So just and because of the length of time I need to expand the games a little bit Not not a ton So is with the the change in the the costs that we anticipate do you still think you need more budget or um we need to go up to like 25 or 2600 even if we get that at
half Okay So you're you're 1500 and what was the other one 800 So 300 you want to go to what 25 or 2600 So another 300 bucks Yeah Just I need to add at least another Okay couple games We're talking about two different It's the same event
in the Centennial Festival If you want your budget sheet if you kawaii knows let's do it together So we're moving it to how much well that um so right now they have 23 Yeah 23 They want to add another 300 Is there a motion
um motion to increase the budget for the parade and festival Um honestly why dabble let's just make it an even 3,000 So they can stay within budget Yeah that's fine Okay Okay Is there a second Is there a second second Okay Motion
second Any further discussion any public comment seeing none to bring back for a vote All in favor signify by saying I I Do we have a talk about it yeah Hey can I finish vote so any opposed motion
carries Yep Give me Give me one minute I'll vote up All right Just so I'm clear so Centennial kickoff parade and the uh Centennial Festival is coming together We're doing that for a $3,000 budget on that Correct Yeah And this is a this is a flyer Well
actually we want to hold off on that to old business Yes But yeah but there we have one and we'll uh we'll take a look at them in old business Okay Anything else on the budget discussion no because mine can wait till later Okay
Um one thing I ask TJ are you okay on time or you're good okay Because if I I can move your discussion up next if you would you rather do that Okay Um can I get a motion to amend the agenda to swap item three and four i'll make a motion to swap the agenda items three and four
Okay Second because I want to see it shared up close Okay I got a motion second on the amend amending the agenda Is there any uh discussion no Any public comment see bring back for a vote All in favor signify by saying I I Opposed Okay Motion carries So with that we're going
to uh now go to which is now item number three appointment of committee member for May 10th 2025 and then car show food truck night Um I'll pass that actually I'll introduce that myself So obviously we had uh committee member resign and so
we need to first off select somebody to handle that um uh event Not necessarily This wasn't an appointment of a committee member but a committee member to handle the car show and food truck night Is there any volunteers that uh
want to take that on are you looking at me are you going i guess I got that going on Okay Well I I've kind of I've kind of done some pre-work on it so I I'll do it If if No you've got mayor's bow and some other
stuff You got enough Yeah No I'll take I'll I'll Well no Debbiey's too She should probably help with it You want to help with that me and you or do you want the whole thing yeah So I'll help as much as I can help too I'll help I can't own it but I can
help What do we have to do huh you just like you did a bowling tournament at your event to pass out your run point on it I mean I this me and you kind of handle that I've done a lot of leg work We're gonna obviously there's probably not going to
be a whole lot of work Done some leg work I've done some leg work Well that's true I did too Like we've all done some leg You talked to one guy Gosh Okay So um by consensus uh myself
and uh Debbie a run with the car show Yes Yes Any objections okay No Okay So that being said um I'd like to introduce TJ Lombardi or Lombardo Lombardo if you if you can go ahead and state your name and address for the record
Thomas Lombardo I live in Spring Hill Florida Okay Do you actual address Ashley is that good enough 88 Bane Avenue Spring Um Okay So I had reached out uh just a little backstory So obviously when we we went and talked to
Ocean Honda myself and S um we of course we came back and decided to move those events to the 10th of May And so I reached out to uh Al with the Corvette Club um to see if they would be interested in in doing the car show for us because we need somebody to
facilitate that do the judging nine yards and they came they came back with his committee and they they couldn't take that on and he recommended TJ Did you go Thomas or TJ tj T Okay He recommended TJ So I reached out to TJ to see if he would be available to do that
and he is available to do that and very willing to do so Um and so I asked him to come here tonight to kind of talk back and forth with us to see what he needs to do from his perspective on the flyers Um see if you guys are okay with um uh bringing him on board to do that
Again I don't know as far as cost or whatever So I'm going to kind of turn the floor over to you and if you obviously done a little homework on this if you kind of share what you think you need Before we do that I just want to give more updated information Okay So I've also I've reached out to Walmart and they have allowed us to use the back
portion of their parking lot um to do this Yeah Um Ocean Honda has been in contact with me and so I'd like to make sure that we have a finalized flyer to get to them before the weekend um because they said they've gotten a lot of people calling them So right you know all the flyers that you've handed out
and she's handed out and you know that you know gone through the city a lot of people still think that it's happening this weekend Yeah It's actually being posted right now Yeah on Facebook that it's still going on Yeah we've canceled the event So yeah I don't know why it's still Barracuda Lou who's part of the
car show family he just posted it So I was going to text him after this and let him know that that one is canceled Yeah Or at least moved to moved to May 10th and stuff like that Yeah I think the problem is we handed out flyers in hopes that people with with cars would sign up Uh obviously we got a lot of public
interest in attending it but without any cars to show it's obviously can't do that So u I think if we as they reach out or if you see those posts out there or anybody sees posts if they could just respond back and say "Hey it's now going to be on the 10th." Um hopefully
we'll keep people from showing up well over there I I like to just like I said at the very end we could we can get some flyers on so if anyone does show up we can hand them out and say "Look we apologize but it's going to be on May 10th." Yeah And I think there may be uh
the prizes may be different again he's he puts these on So I wanted him to present his stuff and whatever we decide to do from a fly perspective whether we raise the price talk about how the fees are going to be if it goes directly to him they still pay the city and we pay him uh again So I'm turn to you and if you could kind of tell us what you would
expect Sure Um basically I would supply a team to uh run the event everything from um sitting at the registration tables to parking the cars to doing the judges and um basically you know we basically ask for about $20 a car And
then we would have uh our categories are a lot different than yours I would just kind of um request if I can use my um car show categories I break them down a little bit different I make them all tighter Instead of having 40-year intervals we kind of do like 20-year intervals Plus we have a lot of other
ones that we add like Resto Mod or um we would probably do um 100th anniversary of Port Richie Choice Um maybe then we also do people's choice uh best stock best modified a lot of different other categories that I can go over with you with them later on or whatnot Really on
the different categories Yeah because there I can't remember how many words but they all get trophies right yes Your your u um the way you do it there's no cash prizes It's just strict Yeah So what I was going to say too because I know that you had those cash prizes and I see you guys are trying to like move
funds around and stuff I would just like try to see if maybe we could take those funds that you were going to use to give out maybe use those funds to get more shirts or something like that I don't need them for the car show So maybe you can take that money and push it somewhere else that you might Right Well
funds So do you normally uh we don't do cash awards because we've seen always problems when people are starting to have cash awards and stuff So um what we usually do is here like I did the 100th anniversary for Newport Richie and I'd like to do the same thing with yours I would take your logo and then um you
know put it on a nice acrylic plate and we would use these for trophies And then we also give out like two or three foot trophies We'll do different ones like for other types of awards like and then we also do like club awards like because people bring like 20 or 30 cars and we
want to acknowledge and say thank you and we usually give them like really big trophies and stuff but I would be responsible for all that and that comes out of the $20 you charge for the car Basically I I fund everything Okay Um the DJ you're talking about was Larry So I did the Gulf Mall
That was my event there that we had about 1,500 cars Um obviously we had the parking for it so we were able to have that Um for this show here we would isolate you know the area that we're we're able to do I was just there I spent about an hour there doing a walk
around and drawing stuff and and getting ideas and visions on how a car show would be there Um I know the first square that you sent me was that first one but there's also a second little rectangle there and there's like nobody parks there Everybody parks like in the front So I was trying to find out who
we' talk to and say maybe just to expand it a little bit to the second part of the medians so we would have those two rectangles which I I don't think that would be a problem Yeah It was only like one car there said I can either I can advocate for you know for those spots Yeah Or put you in touch with them one
way or the other Yeah But um they were they were very very open to having this and wanting to help out Yeah That shouldn't be a problem Yeah you know if if we move forward um I'll definitely get in contact with you and so we can get that I had a different layout on like where to put the food trucks and
stuff like that where it's real easy and accessible Everybody goes to one spot and that's where everything oh what am I choose cuban Mexican Italian Greek you know barbecue So I always like to try to have you know one of each nationality and depending how many trucks would just depend on how many people I think are
going to be there that day because you know we want them to make money since they're there for the day right and so you and you do you book the food trucks as well I got hundreds and hundreds and hundreds of food trucks You charge them So basically that money I wouldn't I wouldn't want that I want to try to give
something back to the city So the city would get any type of vendor food truck money that would come in that would go to all you guys which would be hopefully a couple thousand more dollars Um but I do request different types of fees depending on what they're selling So for just for me because I've been doing this
for a little bit I hate to charge the ice cream guy $100 when he's selling ice cream for $4 you know So I usually cut them in half whatever And then the people that are selling maybe pastries or slushies or I have soft serve ice cream maybe we would give them like a
$50 uh vendor fee While the people that are selling meals for like $9 and more then they would be the $100 right you said all that you make all those arrangements I can make every I can do everything I got all I got dozens and dozens of DJs Everything from Fran
Hash's DJs Brian Akin He does all our car shows Larry's a gentleman that I'm sorry I don't even know your name but what's your name my name is S S Sal Larry's the one that S met at the Gwall and stuff and he works out of his trailer that he sets up and he's done
quite a few shows for me as well And uh what else i wanted to talk a little bit about vendors Okay So I have a big huge car show family and a lot of people that bring the cars like I'm trying to get
your 1925 right now Uh that's called Old School Hot Rods So I'm trying to find out can I have vendors that have car related items For instance uh Old School Hot Rods She does uh t-shirts that have cars on them Uh
Matchbox cars People sell Matchbox cars Um what else uh tumblers People make tumblers that have just car Ford you know Chevy Um we have people that sell license plates Um we have audio guys We have people that sell air fresheners you
know stuff for the car So I know that I don't know if you guys you probably weren't going to have vendors but I'm trying to request because they're bringing the cars Can we have an assortment of vendors that are just car related yeah I don't think that'd be a problem as long Yes
I've already been I've been for there for an hour drawing everything out where all the vendors would be and stuff So I wouldn't have you know vendors selling clocks you know unless it had a Bugatti on it or something like that Um but
they've was like talking to some of my car show family as I might have an opportunity again to do another hundth centennial party car show and they were like "Oh my god I want to go." So right I might have jumped the gun a little bit by spreading the word
but nothing wrong with that 10% I I do I put in thousands and thousands of hours for an event that only takes you know four hours and stuff You wanted to go to go mom space No no no I think the Walmart's nice Yeah
And the advantage of that is it's in our city It's in the city We bringing everybody to that area is nice and stuff like that Yeah I think we'll be fine with that So I mean the uh obviously the the plan was is the food trucks would continue on past the car show right is
that something that is okay with you or is I don't care It doesn't Yeah I mean do you want me to facilitate that and to work that event as well or or is someone else working the food truck night event do you do that i mean because you're working a show with them there for the
cars as you close the car show down So how it works is once the cars get their trophies they're out right actually the food trucks would But the food trucks is a different event If we're doing two events or something like that they're just stay in there and then I guess then they're just going to stay and hope the community comes by for the next five
more hours And we got a flyer for that as well Yeah And we were just you know we just wanted to make you know we wanted to combine both the car show and and the food truck rally and then that way we understand the cars are going to leave Yeah That way the food trucks can stay and we want them to stay in order to you know to make like a late lunch or
even dinner you know dinner and stuff And totally agree with that Trucks there They'll draw people to say "Hey why don't we just go over here and grab something to eat here?" And a lot of food trucks to make a couple more you know to make more money And the good part about that being Walmart obviously people are doing a grocery shopping they come out they grab something and they're out over there Hey they go walk over
there and stuff Yeah Walmart So I think it'd be good But I'm again we could probably pick that up if you needed to leave or whatever or if you wanted to do that's again didn't know what options we had with you I get there hours before the event begins you know Um I know you
had some times on here I wanted to go over that too So a car show typically is four to five hours Uh anytime you get to that six hour you're really stretching it because what happens is the cars like to get there early to begin with Oh I want to get the best spot You know I'll be there at 7:30 TJ Oh my god You know
and you have from 9 to 3 I would like to shorten the show itself to be from 10 to 3 The cars are still going to be there probably 8:00 a.m right they always get there All the older gentlemen with the classics and they all come together and they want to park together they're going to be like the first ones there Um but I
know you have a nine We can keep nine because it's on there because people are going to come early I think change it anyway I think the event itself should be 10 to three Yeah I can change that That's okay Yeah Um
yeah So no cash prizes You could use that money towards the shirts Uh are you guys allowed to do raffles and stuff no Okay But we can do could we do giveaways like I know the people that run Lowe's and stuff and they always um help me out with my events They would
give me like some car detail um buckets and stuff right and what we do is Yeah They donate it and then what we'll do is we'll look at someone who who probably washes their car and they'll be like "All right number 545 Come on up We got something for you." And we give them something and they just appreciate
something like that and stuff Is there an issue with that it's not a long end up paying for anything right yeah That's kind of like an in sponsorship you know So auctions are those those aren't considered because you're actually
purchasing something Yeah You're you're bidding on something Okay But yeah so it sounds like a giveaway type thing would would be okay Yeah I would just give them out If I get 12 of them I give one every 15 minutes or whatever it is you know Okay Um registration
Um um besides food trucks can we have other stuff also like smoothies ice cream slushies pastries uh freeze-dried candy However no alcohol as it fits Yeah As long as there's no alcohol Yeah Yeah No alcohol Yeah I don't deal with alcohol events Yeah Ever
Every Yeah Everything else I mean however and I'm sure I'm sure you want for the car shows they're not really alcoholics You know who's the alcoholics the bikers right right Want the drinks Anyway you know you're not going to have five ice cream guys You know you have you know you split up right and there's
a difference between hard ice cream and soft ice cream slushies smoothies Yeah So they're not really competing with each other and stuff And we're hoping for a beautiful day that a lot of those uh desserts are sold I think I I had one
point just if you can make sure that the preference would be given to those that are local More Oh yeah Local Oh yeah Everything starts Port Richie and uh out to the Hudson and then the Spring Hill and the Newport Richie Cool
Yeah I won't be getting nobody from Orlando or nothing like that and stuff And then like I said the food trucks I try to do like the different nationalities and stuff and I don't want to overload and stuff because that's usually questions that how many trucks you going to have it's always the first question and I'm sure you're probably going to start getting them for your
ball and stuff like that How many trucks you going to have and stuff So um what else um centennial shirts Oh you have the centennial shirts I had that as a question mark if you guys were making
those Um any questions or anything so from a All sounds great Um from a from a budget perspective what what do you need I just do I do $20 a car and and so you most of my team to run the to run the whole event You didn't need to provide
anything up front You just whatever the registration come in No no I don't I don't get no money and stuff So the registrations go through you yes Okay So so they would sign i do not do pre-registration Um so what I'm learning now is there's too many scams out there So as soon as you put up an event page
you'll start to see that people are saying "Hey give us a call or give us a text for your registration We we still need vendors." And and so I have to race hundreds of them every single day once I put post my event Even if it's blocked and it says the host can only post an uh
uh you know say something somehow these hackers still get in there So what I do is I'll post the event I'll be like "All right guys this is it you know centennial for the city of Port Richie Uh start sending me pictures of your cars if you're coming." And then you'll see my event page will just everyone
will start posting the cars So uh even um um Greg Gregory So Gregory has like a 1936 bucket I think that's the one that uh sent you $15 Oh okay Yeah So I I know
him So he's dealt with you before He goes to shows and stuff like that Yeah And since since you have his P um he's he's got the uh he's got that Okay Since you have his information is there any way that you know since he signed up for originally for I could send him a message via Facebook and stuff Let him
know that Can we give him that price and we can we give him a discount and do the 15 for him yeah of course Oh yeah That we might have that is registered already And he's the only one I think we just keep them Okay As as what it is I don't Yeah Yeah I would I do that often too if
somebody's But I don't I don't accept money but I mean they would just uh So do you collect the money the day of yes we only do it at the gate Okay Everybody knows that Um when they're dealing with my events that there's never never any paying ahead of time and you will only pay at the gate I'll usually have that
the gates open at you know 8:00 or something for the older people that want to bring their car right away I'm usually set up way before that And uh what else on the food truck aspect where you said you don't Yeah You book it and all that Food truck aspect If I had a person that maybe I would be
dealing with on a daily day-to-day basis then I would start forwarding them or if they would give me a phone number I would start giving those phone numbers to the food trucks that I'd like to be there that day as long as it got approved And then they would give you a call and send you your their health
certificate and their license or whatever it might be And then they fill out the they they don't fill out an application until they send that stuff in And do you set the fee or we set the fee no I would say you guys set the fee but I would just like try to want to give my advice Not that I'm anybody but I just been doing it for a little bit
What we've done in the past is I don't know I always say that we can coordinate with you and the people that day And we've done this in the past We we have a flat fee is a is 100 We do that as a flat But if you come up to me and say you know so and so did didn't do really well Yeah Today and they they come up
and they they barely made right money like they they didn't even break 100 Yeah I I get I do that with my family too We'll definitely we'll definitely refund that amount You know what I'm saying yeah We've got no problem doing that And handed people cash before and says "Mike you know some vendors will do really well Some won't." It's what the
people's taste for that day Yeah I'll have a pizza guy that makes a pizza in three minutes That's a Rod's pizza And um it's smoking oak He you can choose different types of pizzas and it's like at 1500 degrees and makes a perfect pizza in like three minutes It's amazing
I I like you know I like everything I hear Um I just want to make sure that you know we we can move forward with this Um what are your thought do you have any thoughts legalitywise no So I
think we just probably need a a motion uh TJ's organization to run the car show food tech night and then he'll he'll get with uh I guess you on the flyer and so you get whatever you want in there or whatever and then he'll Yeah Yeah Just keep going back and forth until we come
with that final one Yeah Yeah I just need to So we need to get all those details on there quick so you get that flyer out Yeah I want to I want to post it tonight Yeah and I already have something minor and then if we want to make some changes and and make a new flyer at least I can start to post
something today So I have about 10,000 cars I have the event banner already made too for Facebook So I can just send that to her Yeah At the very least we can do a combination of a couple things Like she's already got 90% of the template knocked out We can change we can change the the the price the date
the time and then your email your contact information on that And then if you want to go ahead and make whatever you usually make So what I like to do sometimes and then put out all the specifics like all the the categories Yeah I like to do like two or three different flyers and then when people
start to see the different ones oh not everything has to be crammed on one and stuff and it really gets people's attention when there's oh I just seen that Oh that's a new flyer You know and they kind of So you would do all those We just we have the main We would just send it to Kim and just to make sure that it was approved How does it look
and she's oh change this or change that Once we come our final one then I post that Okay You do all by yourself yeah I do I do what Chasco does with they have 30 something people I do it by myself Oh nice So you have parking or I'll have I'll have a team So I have my car show
family Team yeah And I have a team of my car show families that do my registration and help me do my judging and and communicate with the car show family and talk to them and and park the cars So different events I do different types of parking I know I'm just gibberish right now but sometimes I'll
do category parking 1910 to 1930 1931 to 1950 you know like that But then what happens is you get 30 people and he's got a 22 Corvette and he's got a 34 T-bucket and they want to park next to each other because they're friends So it kind of throws those sometimes category
parking out the window So I've I've learned that it's you know you want everybody to be happy as they're pulling up and it's not being a Karen saying right I um I mentioned this event for the 10th and they said that they are open if anything could if
you're going if you're going to contact him or need one I could for I'd like it to be him Yeah Because I you know I've already was in the talks Yeah He's a great guy him and his wife that up Yeah So if if you can use him um you know that or if that's something you want us to do that's fine but Yeah No I could
just text him Yeah that'd be fine Yeah Um and if you're looking for any other types of music or live bands or anything that scenario I have dozens and dozens of them too Um we'll keep you in a rolodex for sure Yeah You know I mean I want to grow with the city and stuff like that Lived in Port Richie at Gulf
Highlands for like what 10 years or something and I wound up moving just to Spring Hill because Gulf Highlands was not turning into a good area So just Cool So is there to let him run with it motion Okay Adam is there a second i'll
definitely second Okay Motion second Any further discussion any public comment dear None Okay Bring it back for a vote All in favor say by saying I I Opposed motion carries So good to go It's all yours Um and yeah this is what happens I
tell everybody to start sending me pictures Come on Yeah you you approach I think close enough I'm doing another one now This will be my seventh one So I'm doing a big car show for the carnival for the fair for Rando County Fair at the fairgrounds So everybody just sent me their new their cars and I made my
next shirt for that event Very cool [Music] And so obviously coord um you need to give him your number I guess Okay So should we get your her contact information um after the meeting
and then um unless you want to leave now no I'm I'm good I'd like to listen and learn and stuff like that I mean does everybody like the awards and stuff like that i mean try to do it because like your pin $10 is great Shirts $15 is awesome And they have to they have to
realize this is a once in a-lifetime Yes You know so I'm not going to make it to the next one Huh i'm not going to make it to the next one No we're not going to be here for that one So after me we'll get you all details
and we'll uh Thank you TJ Appreciate you Okay moving on to uh what was item number three item number four Centennial Festival event discussion parade route discussion Um I'll pass that to you Is it her adult Frey is
too and then we've got uh I'll see Ken here to um to help with the route stuff I guess So I'll turn over you guys So we have three I believe three routes that we have on the agenda Yeah you only share those Um let me pull the website
It might be a little bigger Okay Yes Yeah based on our discussion last week I went ahead and created three maps um you know three routes Um and of course Captain Cotch is here with us tonight to discuss traffic um for each of those you
know routes and other concerns So and then we can verify what we're going to do moving forward Um just on those routes there's three there Captain did you is there one that you prefer out of the three have you looked at all three of them or I've not
had I've not had an opportunity to look at what the routes were Oh okay Okay So this is all fresh for you Perfect So route one is start at Walmart in Wilkins uh Walmart then Wilin Street to Bay Boulevard and then from Bay
Boulevard to Old Post Road Vehicles may exit at Grand Boulevard or Cody Avenue and you and US 19 So basically as they would get to the park they would continue down past where the red line stops and exit out on the or they turn left Right This is Grand Yeah They
turn Is that Grand where the red line is is that Grand post that looks like Grand Yeah So they would So they basically turn left there and they would disperse Okay They don't go into the park Correct No No Okay They
can either Yeah They can either make that right-hand turn and go out to the light or they can head straight down to Cody Avenue and you know head out to 19 Okay And second route then we have route two Vehicles line up along Coons Road then they go down Old Post Road and then
Waterfront Park exit out Graham Boulevard or Cody Avenue Okay And then that route three and route three is they start at waterfront park they go down old post road down Bay Boulevard down Wilin Street and end at Walmart or can exit at ridge So
literally the opposite of round one route one except starting in the park Yes Yeah Which is why I put inside the park itself Is that the exact route they're going to take hard left That was my best guess with what I had Okay
um the one thing with that last route starting in the park It's starting in the middle of the festival So I mean it would be cool if we made a route that they could kind of give us a little parade and then go out and do the
parade but I don't know how safe that would be Yeah Um depending on the kids and stuff running around because it is a big kids event and pets are going to be there too And pets too So I don't I think that's a good idea Yeah
I mean and captain I'll let you weigh in but I from my perspective when we brought this up last time I think lining up along Coons there Fracture Park and then bringing it down OSOT that probably seems the most straightforward less
impactful route I don't What's your thoughts on these so my question would first off would be I'm assuming you're doing this during during daytime Yes and weekend day or it would be a Saturday um May 17th and then we were saying around
4:35 p.m to begin the the parade and depending how long it is um or how many people participate about half an hour to 45 minutes Okay And that was going to be my next question is is do are you anticipating a certain number of of vehicles um so looking at them quickly
my my first two thoughts were with with with route number one and other two with the one you have here on Coons Road I I think your your issue there is going to be getting everybody in there and staged and lined up depending on the volume of cars that you have in there and doing it
Um I think that would be the most direct exiting out of it because it's simply up to the end and and straight out Um secondly I would say the the first route that you had starting up by Walmart and then going down Bay
Boulevard to Old Post and out that way Um that would work well also if you have especially if you have a larger number of vehicles um this way unless they're coming down to that end point they can go up Grand Boulevard to exit out at the traffic light at 19 or if if they want
to continue south they can continue down to uh to Cody Avenue and and exit out southbound on 19 from there So it gives a it gives another egress point to to get out of there Um I don't think I don't think it'd be
too much of an issue as far as the traffic direction at the time the the the places that are going to come to mind First off is probably going to be three spots One one is the Richie Drive uh Wilkins intersection to make
sure everybody eresses out of out of Walmart and gets into the route and then obviously Bay Boulevard and and Wilkins as they make that righthand turn and then Bay and Old Post as well Yeah I don't think Bay and Old Post would be too much of a problem You might have a little bit of a backup Uh the one thing
that that I brought up before on this that concerned me was that stretch of Bay Boulevard You're locking that up with parade traffic and people out there and that's that's the main it's evacuation routes how people get back to all these other residents So that's why I was kind of leaning against this one just because they'd have to be shut down
for a particular period of time Whereas if you did Brasher Park and you're just crossing bay you could pause the parade there for a minute to allow some traffic to go through and kind of stagger it It's definitely definitely doable I'm I'm also a fan of the the Brasher Park
start because you've got the hike and bike trail running all the way down Old Post Road That way everyone can line up along there you know line up along the side of the road and watch the whole parade as it goes down So um there'll be plenty of room for everyone to do that see every part of the parade So the
other benefit to that is less less post that you would need to to man one intersection versus the other two as well Richie and Wilkins is usually a busy intersection all throughout the day Especially on a Saturday you know especially on Saturday with people
shopping Walmart you know it's just a m It's just a constantly busy intersection Yeah The only get out to the Ridge Road light Yeah The only the only problem with the Brash Park one obviously is your neighborhood there as well as the houses along Old Post Obviously they're
locked in until the parade's over Um and so I guess we would probably need to post something there Parade here no parking no no ability to exit or whatever Obviously we'd have emergency services that if something was to happen along I don't know how many people are
on in those homes now anyway from the from the flood but um but definitely back in the in yes Bay if those folks need to get out they won't be able to And Aba Bay has a lot of children and I think they would be eager to join the parade and even watch it right um I do
know because I go through there every day There is a lot of homes that are still being fixed um on that street So maybe there's not that many people in the homes But Aval has I think it's 110 units So it is a lot of people but I
think that they'll be more of a um they're going to want to be part of the parade part of the festivities things like that I think if we have some signs out there you know um you know we put signage out there you know beforehand we post it out you
know show the pray route show this route you know dig you know digitally and whatnot I think the word will get out what it's going to be I don't think we'll have a problem Like I said how long could the parade really last you know yeah that's true Hope they're not long
No Again but even if it's even if it's just an hour depend on you know somebody isn't paying attention didn't see all that and they they go to go to work or they got to go doctor appointment or whatever and then they realize what's going on out here and that there's no
way out So it's uh I post also um since I live there I post on their Facebook They have like an official one and they have just for residents So I can post there and I constantly post the events and things and residents are engaged in it So you'll see them posting liking
sharing things like that So I'll just as soon as we get this done I can just post there I think we definitely need signs Yes signs there Is it possible um especially from an emergency perspective that we could have
um police or fire and a a vehicle down there that could address anything if they needed to get somebody out or whatever that they ride alongside the parade route during that time and get them out We don't have a back any kind of unused back entrance to that at all
do we for the bay Yeah No that would be available now When we had the fire we were stuck Yeah I don't have an officer at their entrance and exit to where if somebody needed to get out they could pause the
parade It's not going to be you know hours worth of parade Pause it for a second Everybody pauses and let them Okay Yeah As long as we as long we just keep that in the back of our mind from a from a public safety perspective that we have plans to deal with I think once we
lock this in I'll be I'll be in contact with both fire and police I mean fire will be in the parade regardless and I'm sure you know we ought to have like a couple of cars available from the you know police department you know especially for the intersection of Bay Boulevard and I'll post and then post
someone for a VA So I mean that's but um you know once again depending on volume and how much we're really looking at I don't foresee any issues I think it'll just it'll go right through And then you know as the clerk just said we can always just stop it if we have to I mean
the pray's not going to be you know it's going to be very slow So well we can stop somebody It won't be a problem We can send a car like you guys but the evac orders that you go around you can send somebody back there 30 minutes before the parades till start or whatever to kind of hopefully clear the area that you're getting ready to shut
down So that might help as well if somebody needs to get out Okay One one other thing that I would just be mindful to is if if you do uh state people in the in the Brasher Park area I don't know what type of participants floats you're looking to
have in it but it's also that narrow roads you want to make sure they're able to negotiate those roadways and not get stuck in the park And yeah I don't think big super big that floats or whatever Um I don't know if I mean floats but I um it's going to be like cars Um people can
be in golf carts bikes walking It's like a neighborhood first time parade I don't know if someone's gonna bring a float but yes The biggest thing will probably be the fire truck The fire truck Yes probably That'll be the biggest thing Yeah But I know you guys know how to drive that so Yeah And I'm sure they can
navigate it I hope so I know Hope so Okay Was it uh So it sounds like to me that um everybody's kind of leaning towards Route Two Any If we make a motion for the route do you
have any issues from the city manager perspective on the route matt thinks it's the best So I think that's that's our stamp of approval right there Motion Uh I will say if I say that that you're probably not being realistic if you think you're going to
let people out of Bay and hold you know hold up the parade because you you can't have someone come out of Lily Bay still have people in the parade because they're going to want to go around it Yeah So there is that
um I don't know if we can use it Captain the the apartments Maybe if they turn into the apartments and they come out back to Bay Boulevard I know that's something too but it's already almost at Bay Boulevard
Generally they're going to be eating up like an hour You just want to make sure that that you notify the resident saying between these hours and this hour when it's going to be you're probably not unless it's an emergency And I'll tell you everyone
that pulls up there once out is going to tell the police officer it's an emergency It's not going to be an emergency So and again you would have to let everything clear the intersection and post office and old posted and bait
boulevard before you can let it out So you're be holding up traitor you know 10 15 minutes till that clears on what's ahead of them So I mean it just it you know it's a good intention but the problem with trades
are you can't have conflicting traffic in there Yeah Well I would I would say that um at a minimum rather than just Facebook electronic communication all that that we actually print up a notice and it gets delivered to every door uh on the
door I would say um posted that on this date we're going to have this shut down from this time to this time That way I can I can also Yeah Right Yeah Exactly So I think as long as we get the notice out you know we'll have a we'll have a couple I'm
sure that be angry but we're going to deal with that as comes Okay So is there a motion for the time 4:35 4:30 to 5 Um no We said 4:30 or 5 4:30 start staging and then
start at 5 Start at 5 Okay I think five is a good time Yep Right It's on a Saturday Saturday May 17th Yeah I think that's probably five And then they all come back and have dinner Yes So 4:30 set up
I'd probably do set up an hour before 4:00 4:00 Yeah Okay Or you can do 4:30 and then we start a pray at 5:30 What do you think i think 4 to 5 Okay So start set up at 4 and parade starts at 5 And is there a motion for route two motion
for route two starting at Brer Park lining up on Cudon's road Second Okay Motion second Any further discussion any public comment seeing none I put a vote All in favor signify by saying I I Opposed Motion carries
Okay And so next up that's all the committee business So next up is old business And we have flyers on here So if you want to talk about some flyers pull the I do have some questions about the Centennial um festival and you can
put the flyer Yeah Um because we were talking about the same thing So I have been getting especially when I walked through um the community market they were asking about half day vendors Half day vendors Half day vendors for the craft f like the craft fair So we were
saying to go half day for the crafts right or the like vendors And then we really talked about we didn't Yeah So um some vendors want to stay the whole and some vendors that I've spoken with not at the markets but just different They want to stay the whole time They want to
be there from noon to 9:00 p.m However there's some vendors that say they don't want to be there the whole time So they want to do like a 12 to 4 12 to 5 I think it's the safety of getting them out I mean they would I don't know whether we could let them pack up their stuff Yeah They're going to pull their
cars pull cars up close to it load it up one actually gave a good idea and then again now having the captain here I'm not sure the setup of waterfront in that sense but if we can have maybe the ones that are half that they're closest to the exit and then they can park their
car and set up right in front of it and then they can just pack up and go they still have to come into the park right so I don't know how parking inside the park or usually the handicap parking is inside the park usually just the designated area when
you first pull into the right is parking Yep Right Very minimal So exactly minimal And then so how are we is that even possible that we can do that because I told them I said you can set up and then but you have to come pick up your
things at 9:00 because of close your tent up and then leave Yes Right That would be fine And obviously we have plenty of people around to watch Right That's what they said at the um at remember that guy said he couldn't take his um right they weren't coming there
He had to wait overnight at Sims Park Oh okay So we can do that too I'm just trying to see so that I can let them know cuz I I told them they can be there at noon They set up and everything but they can't move until we're done Right Would be fine as long as if they want to
do the second half they got to set up early and leave it or if they want to do the first half they got to leave it and break down late right okay So I just wanted to make that clear So they can do it but they have to leave their item or not their items like their their tent
and everything They can't be bringing in the car and taking it out Anybody opposed that okay No consensus Um but just to bring up another point um speaking of parking um is there is there a chance to contact
Ryan if we're allowed to use the um property for overflow parking yeah that's probably going to be needed So and where's his his property if I may ask what's the property the old trail park like lot 19 across the street Yeah across the street on the corner of Grand Boulevard and Old Post Road Okay People
used to park in there Um yes We uh so city of Van has something staff can reach out to him and and I would assume if if we need to prepare anything do we need to I don't know if he's I guess he's having a mode or if we do do anything
for it beforehand Um we we probably need to supply some kind of liability thing to him or something I guess you got you guys can work that out He'd probably more happy to let us use it as long as we assuming responsibility So you guys worked that
out You you got his contact number right okay So I opposed to the the discussion Okay And then for park just making sure parking in waterfront it would be disabled parking and then would use that
an event an event parking whoever's first there usually like the vendors will park in there and then handicap accessible parking is in there Okay So that's what we're going to do Vendors can park inside and handicap accessible and then All right Got it Um anything
else for that no I have anything on the flyer Um I have one thing on the flyer and so the um I'm okay with dunk the dunk the mayor but only if it's dump the mayor and city manager and we shift it
He said no I think that would be more of a draw Sugar Yeah Okay So that's a hard no Is that what you're saying sugar and spice and everything Yeah We could ask council members if they wanted to participate in it Yeah I did want to add if we can add I don't know or like maybe put food
trucks too No cuz just to put that too because we're going to have those cuz I just put and more because it was just getting like a lot to list But yeah right But I like the pet friendly in the front part That work well So it's not
like a It doesn't make it seem like it's a pet event It's just you can bring it if you want Now it doesn't have a code because there's nothing to pay with it No Um but I know Do we want a code it would take them to somewhere on the city website
There's more information or maybe there's not more information I don't know Just thought Well I mean it's just the same as the arrest of events for what i well I have this as an event and if we're good with the flyer to post a flyer on the the event and you know add
more to it now the link to the page yeah card that they can scan and take them to all the events they can say oh there's other stuff too but the food trucks would still need to get a permit yes they can register for free but they have
to contact the city for the permit I've had quite a few reach out to me really oh really oh Good I've directed I've directed them to the um vendor permit application that the building department has to fill that
out um and submit it to the building department Um when when we get somebody call in like that would it be too much to ask them how they heard about it or you know whether they you kind of know where our marketing is actually working um to be
honest everybody today is through Facebook Good Okay So Oh okay That that generated Okay Yeah that generated at least 10 Yeah at least 10 I think the future as we hear back you be nice to kind of keep track of
where where we got the most bang for the buck I shared it to three different food truck groups and some of them have over 40,000 members Oh okay Good That's good That's great Yeah we got many emails um and um a few phone calls as well asking
And then I also let them know that the um apologized the Centennial Festival the food truck car show night um as well as the other opportunities for Yeah There's there's at least three opportunities that they might be able to participate Good For the record I
instructed her to do that Oh wow Wow Thanks to take your crush away Just wanted to just wanted to put that up for the information That's not true Want to make sure we're understood It It appears that
Matt you're not stroking S's ego enough paying attention He's really looking for affirmation Just want to make sure we're listening Everybody's awake now We can continue Yeah If if we can get a proclamation together by next council
meeting for S S Write your own proclamation It's just going to be my name No no other jar The three letters of my name like that big any flyers to has a question Debbie Yes
So um the EMC emergency marine center they're having a 50th celebration um this Saturday from 10 to 2 So my sister and I were thinking if we could set up a table have like um the flyers the table and the cover And I don't know
I don't You think that's a good idea what's the event isn't that during the 50th anniversary celebration of the energy marine center park isn't that during the fishing tournament fishing this Sunday This Saturday this The fishing tournament is next Sunday Oh
that's next That's the thing out here EMC Yeah Oh yeah We're going to that too Um I don't know if you wanted um we'll be glad to sit there from 10 to 2 We get the table and get the um get that a good idea Yeah And we'll sell
shirts You want us to sell shirts have you Have you talked to them to see if they're okay with that that'd be the only So I I would say pending their approval U we crash their event Obviously that's be fine I was ask first
Yeah No Uhhuh No that's a good idea Yeah as long as they're long as they're okay with that I'm fine You know I think we're all fine with it Okay Any objections to that no Also I need three sponsor packages My sister needs that for Advent Health Florida Blue and
Fishing for tournament So you know they fill stuff out you know for the sponsorship packet or participation Probably for the participation No no For like when they she they're going to give her like Advent Health is going to give her like lip gloss and um hand
sanitiz sponsorship in kind Yeah like in kind sponsorship forms like you just Yeah I need three of those and um we'll keep maybe start selling the shirts Saturday Coins too Yeah Oh yeah coins too Okay
we'll try That's a great idea Okay Anything else flywise got something up here April events I want to share about the book that Lori What we had no that was nice I like it That's for
April events and saying our April events Gotcha You did that You didn't do that Adam you did that Wow With the Easter Bunny That's cute I know you didn't spell Yeah
All right Ashley and Adam are not allowed to sit next to each other anymore They keep Adam's sitting right in front of the tree that he did right decorated I did nothing on this committee or ever
So so somebody so somebody explain this What's this just is this going out a list of all the events for April just kind of throw it out there on Yeah reminder for everybody reminder instead of so it's all in one place and I love it
you could probably throw the code on there too I guess sure I put the QR code on there okay anything else on this is there other flyers to I don't think so okay you have something on yes Lori man
yes man um provided this to me yesterday It's and she gave one to you later right um the Port Richie it's a book compiled by Louisis H Charity um of Port Richie Does he have any help me out with this one so he he put together this book I
haven't had a chance to read through it yet but uh there's quite a few things in there and it's uh I think he probably pulled a lot of it from the different historic sites and whatnot Um I I think he was he was wanting to see if there's any resident input that we he get that
he could add to that but I think he wants to put that out And did he want to sell it or did he want to I think it's a donation that he's giving to us and that we can sell it if we want to Can we use them for the mayor's ball to put Well that would be a great idea I was
thinking of that if we can use it for the mayor's ball Um they want to know if we can if we want to add anything to it if anything should be added and if not then he can print it out and then they only samples he want Is this the guy
that showed up to our meeting about eight 10 weeks ago that's Victor No but he would he would probably be one to check He would need to look at that He could tell you Yeah The only I guess um we probably need somebody to vet it I
guess we don't want to find a page in there that say anything inappropriate or whatever That'd be I haven't had a chance to read through it yet but maybe Lori can vet it or I don't know who would bet it
Well Kim Kim would definitely Do you like to read adam can't read so I can't spell Can't spell But no I think it's great Mayor football That'd be really cool Um yeah for sure Yep So he may want to add
stop Does he have it digitally i do not know Yeah if we I'm sure he probably does Lori would be my contact So let me contact Lori and ask He has it digitally So a couple questions I have Um I
I how can we would he may be able to massproduce that so would he be able She said yes that he can massproduce it I'm sure there's going to be an incur We don't want him to Yeah See if there's a cost to do that Cost we don't want him to pay it out of his own pocket Um if that's the case
he wants to donate some I mean yeah whatever he wants to do but I mean all depends on how much that's going to cost Ball ticket in lie of uh that maybe Because I thought that would be a good idea with the challenge coin and the
book That's very nice Really cool What maybe you can even autograph him Be If he's there's ball we set him up with a table and they can they can autograph I know he's How old is he i don't know because he's up there 80s How
Oh wow Oh wow I didn't know that God bless him Oh so you want to point on that yes Yes Perfect Any other old business um I did want to bring out Sorry it's me today
I know you really Yeah Save some for next meeting The business expo the um I would like to do another flash sale No we already have it We already have it done The I could just do it now Yes Can we have another
flash Ashley yeah Um I would like to do it if we can if we're authorized Um begin like tomorrow Same pricing and then same pricing $50 for inside $25 called the last chance flash show Yes And then flash sale show
and for from Thursday to ending Sunday um April 20th And we're gonna let them do Dropbox too If they put it on Dropbox Yeah we can literally use the same flyer right because you didn't put dates Yeah I didn't put any date It still says wash
on it So still cash or check like what that they have to come here and do it if they're going to do it Yeah I did get questions though If they come in here can they pay with a card they can but there's a fee Okay perfect Because I did get that question Cheaper with cash or check Cheaper with cash or check Okay I mean you guys said it that that they had
to pay only cash or check They they're more than welcome to pay via card but there is I said thank you I have nothing Well I don't know Let me check No Yeah sure Yeah Any other open business i have something once you guys did Did you guys agree by
consensus oh flash Yes Any opposed do consensus Is there any opposition no No There you go Okay Anything else anybody else have the only thing I had is the young lady
that's doing the desserts for the mayor's blog She got in the edible images of our logo um today So she sent them to me and it came out really nice So they're going to be on the cupcakes Yeah Oh really nice But she did only No not that not yet But she only she only
did two dozen on the cupcakes because she's going to decorate the other ones So I don't know Do you think we need more there's going to be other desserts besides cupcakes but do we think that we need more with the actual image on it i mean it's gonna more than two dozen Yeah
more than two 24 24 with the edible image and then the other ones are going to have however she designs them Well you could probably just take the 24 and kind of That's what she was going to do She was going to scatter her out Okay Okay Well and I'm
only asking because I wasn't sure Um and She has to put the order in like today in order to have them on time So she's coming to stage it She is coming to stage it Just make sure the mayor has one of those reserved for Do we um do we want to do the ones with the official
logo i don't know I I'd have to send it to her I don't know how quick she can get that back to both doing both both the centennial logo you know to match the coin Yeah that' be a good idea Yeah Do you want me to just do 12 of those or have her do another 24 or however she
feels as best as Yeah Use her creativity i think it just be nice because we have it That's true We'll give you a good idea for that sound Thank you I wrote it down Anything else
um for the um for the centennial uh for May 18th Um we are in the process of locking down Um I'm locking down a couple things We still have to lock down the uh the firework vendor contract Um I would like
to use um uh I'd like to hire a DJ for that which is the same one that we were talking about for the car show His rate is about $100 you know an hour I wanted to have something to offset um the the
actual performance that we're going to have from uh Bill Fornes So I think um you know I was thinking of setting him up setting the secondary DJ up on top of the hill this time and have you know have him have them up there um this time
around So um if if I can get some sort of consensus on that uh to move forward with that any there's enough space that they're not going to compete No there's plenty of space That's why I want to I want to have I want to have Bill Fornice in the
actual pavilion performing there and then going to have the secondary DJ on the on the top hill Top of the hill So any objections no Okay We have it Okay Anything
else no business Okay I got um so Kim I got the letter for the um to go out with the invitations which we need to get that out quickly Um so I thought I thought I'd read through that real quick Um S sent me a couple options I took those and I had another couple and I
kind of put something together So it's uh it's on the city letterheads little mini thing to go with the invitation from the office of the mayor Um the only thing on here says dear honor guest That's it's just placeholder right we do we actually put their name on it I wouldate Okay So April 8 2025 dear honor
guest It gives me great honor and pleasure to personally invite you and a guest to join us for the city of Port Richie Centennial Celebration Mayor's Ball a formal celebration marking our 100th year anniversary This esteemed event will be held at Spartan Manor located at 6121 Massachusetts Avenue Newport Richie Florida
34653 on Friday May 16th 2025 with festivities beginning at 6 p.m The Centennial Celebration Mayor's Ball offers a unique opportunity to honor a century of history partnerships and progress that have helped shaped our help shape that ha that have shaped our beloved city Sorry about that As an
honor guest your presence would be deeply appreciated and and contribute greatly to the significance of this milestone occasion The evening will feature distinguished guests fine dining entertainment and reflections on the city of PRI's remarkable journey over the past 100 years It promises to be a night of elegance camaraderie and
community pride Kindly RSVP by May 1st 2025 to ensure your spot by contacting myself Mayor John Hoover email mayor city.gov or personal cell phone 5029398444 If you have any questions or need further assistance please not hesitate to contact me directly I truly
hope that you'll be able to join us as we celebrate 100 extraordinary years of the city of Port Richie's legacy together Let us mark this historic moment and look forward to the bright future ahead Very respectfully yours John Hoover Mary Poor Richie So any thoughts just on the honor you know the
deed guest we're gonna we're going to try and size them to the to the exact size but she was thinking of going you know reaching out to Canva and have them printed Obviously we can't print each every you know everyone's name on that letter but each letter will obviously be
you know personalized you know on the envelope So can in the event that we can't produce it here and we got to produce it out can we just keep it with by you know honored guests you know guests we can't produce it on this like
I I made that like on my computer I didn't I was going to try actually that's through Canva but when I printed it out it's not printing the same size as the invitation So I was going to try and do it through Canva So it was actually the exact same size as the but
I would have to do 26 separate ones with the address on it I'm I'm more concerned about the turnaround on getting them is the thing I think if I did it and ordered it today they'd probably be here by Monday The latest Those came really quick or the invitations came Yeah I was
going to I was going to hand sign them actually I think I would just go with printed it here and put everybody's name on it It would be much more personalized Have to try and find this paper size then Okay Well I'll try
and find a paper size and do what you do You can use a card stock from um office Then you're going to have to cut them too That's the only thing Like I tried to cut that and it's still too big The uh what size is the imitation is it this is bigger than imitation it's bigger
than and it's bigger than the envelope It doesn't fit like a quarter inch half inch you know all the way around All the way around in you get a card stock from from Office Depot that should get to find I have to measure it exactly
Something that you can just fold in half and put in there Give me a day or two to to to see what we can find I by going back and forth and doing that we could have already had them printed in I know So well if that's
I like obviously these are going to some pretty important people so I' I'd rather have personalized to them Um but I don't want to I don't want to really wait any longer because we we've got to get these out because otherwise you're not going to be able to I mean we're we're let let's see just about a
month and a week Month and a week Yeah Give or take So let me look at Canva when I get home and see if it lets me like merge do a mail merge into there I don't think it does but I'll look Okay Any other comments on on that are
the envelopes addressed and ready to go I guess Is that or is that I need I need that I need to finalize those Oh okay I'll send you that's just making labels That's not a problem Yeah I'll send that to you It's done but it's
not Yeah Anything else okay If not Oh wait You mean like we're done done Um so before we're finished Oh the time the um time capsule Everyone everyone wants to cook in it but that's
you know So this is a time capsule What size whatever size that invitation is I don't I six or 5 by seven It's Something gonna jump out though huh something going to jump out no
Oh it's actually a rubber seal Rubber seal Silicone Okay Stainless steel all the way through Um it's actually pretty close And just a reminder in case you weren't last meeting this was Sal's idea too I was going to come back a second
Um it's you know this was just like I said this was my you know this was an idea Um want to see what you guys thought he now that it came in What's your thoughts i you know I love it Yeah As long as I thought at least in something plastic when it goes in the ground you know Yeah I'm looking into
like um really thick you know bag a to put that inside that And yeah that would be perfect Yeah it's a great size That's nice It's big enough for you know for full size envelopes everything like that Um so that we would have to roll nothing We have to fold anything up Can we put
the city logo on the outside of it cuz maybe in 50 years or so it'd be changed and they'll pull out and have the old logo Oh that would be nice Probably get a magnet Yeah Space Age to do to wrap it Get a sticker at least Um yes I can see
if I can Well sticker probably be fine um have space age put Well this I don't think the sticker will last but I think vinyl vinyl will last longer Well a vinyl sticker Yeah Do we have a magnet with the guys that magnet yeah we're going to put that inside Yeah magnet Don't I don't think we'll stick to
stainless on the outside I'll paint on it I'll paint it Paint it Oh crayons Sorry man He's so resourceful Just stay within the lines Always trying to save a dollar
Adam painting was not my idea Noted Anything else no it looks great I think uh it it looks like it'll hold everything we That's what I'm saying And then more So um it'll hold you know like I said t-shirts the coins anything
little knickknacks anything else that we have you know but that way like I said we don't have to roll anything you know full fulls size letters envelopes uh will go in there So nice And it'll last a very long time Okay And
the and public works won't have to dig eight feet to get it out So is there size what was the next size oh bigger than that I don't Oh no That was the biggest I had Sorry
What are you trying to bury Is there something else you want to I believe I believe your head is what you said And we're going to need a bigger bigger bucket That's all I have Okay Anything else if not I'll entertain a motion to Okay
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