Capital please. Chairman John Coover here. Vice Chairwoman Caroline Gonzalez here. Member Salary here. Member Adam Thompson present. Member Julie Keenan here. Member Kim Kim Lair here. Member Debbie
Robinson here. Member Janet Applefield. He is present but not currently. Yes, you have lobby. Okay. Thank you. Uh first up we have a set of minutes from February 25 February
25th, 2025. Can I get a motion for approval? Make a motion. Second. Okay. Motion second. Any further discussion? All in favor signify by saying I. I opposed. Motion carries. Uh, next up, comments from the general public. Any comments from general public? I don't think I have a sign up sheet, but nobody
signed up. Did they dash? Did you have that? No sign. I don't think there's anybody. Show hands. Anybody wants to speak? Okay. Then we'll bring it back to uh committee business. First up, item number two, centennial events budget
discussion. I'll pass it over to uh member Thompson for his update. Um, yeah, nothing has changed since it last went out. We sold one shirt at the expo on uh on Wednesday. Um, made
the I updated the um cost over here because I did refund the Nicknapping check and then the one for Lorie Simpson for $100. But really nothing else has changed on here. I did update your amount to be budgeted, but it doesn't say. So, you'll be happy about that. So,
there's $11,000 in there. Did um these labels like the banner checks, t-shirts, is that on the wrong line? Cuz under giant cash band looks like that shift that stuff got shifted up or something. Oh, you know what? I did add a line in there. So, yeah. So, I have to look at that. Shifted up two lines, actually. I think that goes out miscellaneous. So,
yeah, I'll fix that. Is the Yeah, everything shifted up. Looks like Yeah, everything did shift up. Okay. Um, and you said you refunded an Nicknappy. An Nappy I, um, I don't believe, has he come pick up any of his
check? He did. Okay. And the other guy did, too. Two of them picked up. One has not. All right. And, uh, I think it was it. So, uh, we mailed Lorie Simpson check out to her. So, okay. We're all fine.
Um, just to let you know, while we're here and it's on my mind, um, I thought I think I sent you, um, the $180 that I spent for the, uh, the expo signs and the time capsule um, uh, wrapping. Um, I
did see when I was skimming through this, I didn't see that, so I just didn't add it to. And then, um, I I I finalized the the time capsule plaque, and that was 116. 116 16. Yeah. 16. Okay.
For the uh like the Johnny Cash concert, have we not paid anything to the to get paid at the end when he after the performance? I guess. Yes. Not. Yeah. Um the firework vendor, the everyone will be after. What? Just because that's
20,700. Is that kind of where we're at as far as what we're expecting to spend or are we under that or? Um, well, no. I have a couple of expenses to discuss today. So, what what is the the 10 10k on the fireworks? What's what's
encumbered for fireworks? 20,000. Uh, well, no. The fireworks show itself is 20. Oh, that's 20. Yeah. And so, what what's the giant cash cost? His was six like uh 600. It says 600 right there. Okay. So, we're right at Yeah. that. So,
we may need to increase that. Sounds like Yeah, we're probably going to have to increase that because I actually while we're talking about Let's go ahead and cover that. Okay. I can Yeah, I can introduce that now. So, um I don't think we don't have a separate agenda item for it, do we? No. Okay. The clerk provided two attachments to
everybody. Um, one of them is a rental um from from Coastal Rental for a tent for the large tent, same size tent that I had at the Boom on the Bayou last year. This tent will be set up um just
south of the pavilion at the park. Um you know, in the in the in the lower part of the field. Um we're going to set this up on Friday. So then it'll be available for both events. It will be a covered tent. We'll have tables and chairs also available. Um the the
festival can utilize this tent for any any tent vendors that just want to set up under the table uh under the under the large tent instead of setting up themselves. Um or you know just providing sha shade for people to eat and you know relax while you know during throughout the day. Uh same thing for
the uh for the 18th. We use it you know for for people to provide shade you know while you know before the uh before the fireworks. So, um that's what this that this expense is for. And then the other one I have is for the portaotties. That
will be for both events. Um find where that one is. Oh, yeah. Um the port parties, uh that's going to be 1150. That's going to be four four regular units and one handicapped unit and three wash
stations. And then they'll be set up for both uh both the festival and the uh and the celebration event. So um so that would be $11.50 for for the porta potties and the total amount for
the for the tent is 1782. Oh, there it is. Yeah, for some reason they it prints up 178. And where is the the tents going to be again? This tent will be set up just
south of the pavilion. So if you pull into the park and look at the pavilion, it's going to be on the lefth hand side. Okay. And then the portaotties are where? Normally we station the portaotties and wash stations on the higher part of the hill.
Um basically facing facing outwards facing west. Um on the top part of the hill we we put the all the wash stations and portaotties in the same area kind of behind where all the EMS and fire truck and everything is. Yeah. But well not they'll be visible to everyone. Not
behind Well, but I'm on the roadway. Yeah. east side. Thank you. So, the total of those two is 293290. Um, we've got 20,700 in there, 20,000 for the fireworks, 600 for the Johnny Cash. Is that other hundred got
something to it or is that just the only two things that we've got going on for that? Um, well, no, I do have I know I have uh the other DJ that I scheduled um for that event. Um that was that was roughly I believe 400 uh 400 for that
and then the uh balloon if you give me a moment and the balloon guy and the makeup artist I think they were 700 as well. So 400 and 700. Yes. Can I ask a question? Yes. Do do we need
a stage for um the Johnny Cash provider um entertainer? I'm going to set him up u you know directly in the pavilion. He'll be in the center of the pavilion pavilion. So no, not necessarily because the pavilion is already elevated. It's already elevated
already. Okay. You know, about three, you know, two to three feet. So, um I think that'll be more than ample. Just asking the question. Yeah. So, it sounds like we need another four grand. those 4,000 when all with
everything together those four things 4,3290 we've got an extra hundred in there so if we put 4,000 in there you should be just shy 686 bucks and the good thing is that you know the large tent and the portaotties obviously covers for both events as opposed to just a one so
and um you know when we had the boom on the bay you last year the tent was very helpful for for people um you know because of the heat um fortunately we're in May so we're not you know hopefully won't be that hot, but um it it was helpful. So, I I strongly recommend
getting it again. Um and then obviously you can't do without the portaotties and wash stations. Might want to make a motion for another 4,000 to be added to the Centennial weekend budget. I'll make a motion for the Centennial Weekend budget to be added. 4,000
$32.90. Well, just 4,000. We got enough. Oh, we have enough. We don't need the 329. Okay. $4,000 to be added to the centennial weekend celebration. Okay. Is there a second? I got member Thompson. I think I heard you. All right. Motion second. Any
further discussion? Any fur discussion? Any public comment right now. All right. See, bring back for a vote. All in favor signify by saying I. I opposed. Motion carries. Okay. Okay. Any other budget items we need to The car show prize
money needs to come up. Car show prize money needs to come off. 350. You're supposed to roll that back in. Car show. Adam, could I ask you a favor? Can you um can you date these since we see them
every week and if we pick one up, we might not know which version we're looking at. So, Yeah. So, we don't know which update we're looking at. So, maybe if at the bottom can I recommend that after he updates it today, you know, between
today and tomorrow, he can email the copy to Ashley and then send it to all of us and then that way we'll have an updated copy after each meeting. Okay. Well, but we have one before each meeting also. So, that's what I'm saying. Just put it put a date on it. It just Yeah.
Well, uh save Ashley some work. Yeah. Are we going to work on or this uh this production agreement thing here for 14 grand or is that that's we'll talk about that I guess on item five. Okay. Unless you want to talk about I don't know if
we got that on the agenda right item five. I was just covering things we didn't maybe have um what about your stuff? I we have item three. Okay. So is there any outside the ones on the agenda? Do we have any other budget stuff we need to discuss?
Okay, cool. Anything else on budget before we move on? Have the signs and banners here, right? They're not done yet. They're not done yet. And I'm waiting for a final price. Uh so um I am waiting for a final quote for they are in the middle of
working on them for the all the signs and the banners for the week uh for the weekend. So, I'm having um I'm having 24 24 road signs made up and uh four banners. That's all in advertising budget of the
three grand. Yeah, that'll be in the advertising budget. Okay. So, it it won't be that much. Um they're they're um you know, I want to say it's probably going to be between if I was to give a a rough rough estimate, I would say between $600 700. Um, so I don't think
it's gonna be outside that, but um, they are work literally working on it right now. I'm hoping to have the road signs done by this Friday so we can get them out. Um, and distribute them all throughout. They're going to be all throughout the city. Um, you know, you know, as many as many intersections as I
can get them out at. Um, they are uh they're going to be two signs, one for the 18th and one for the 17th. I tried to put everything on on one sign, but it just wasn't there wasn't enough room. And so getting out for the festival parade and and then the the the
celebration. So um and then the banners are also independent. They're going to be uh for that. So um the everything will stand out, but I'm hoping to have those by the end of the week. Okay. Okay. Moving on
to item number three, discussion on Centennial Festival Celebration events and vendors. Who wants to take that? You want to start? Okay. Yes. Do you want me? Nope. Go ahead. Um well, we can talk about everything this time. So, can we
talk about this first? The parade route, I think. Okay. So, I sent out um like earlier today a flyer and then we have this one now, too. my opinion, I like it. I just don't like the flowers. Um I don't know if we can
make it maybe more um attention grabber, like patriotic or something because like the Centennial Festival, yes, we do have like the spring. But I like the parade to be more um eyecatcher because we're going to go
around and we're going to go around 110 town homes and then all the houses along and put these in their houses. So this this something like I would look look at it and I'd be like oh flowers parade I mean should be more patriarch my opinion. Um and then we did change the
time. I do see that the centennial parade will begin at 5:30 to 6:30. We have from 5 to 6 because the drum circle does begin at 6:00. Um that's just my recommendation if anything because Lori did put out already
um flyers saying that the drum circle begins at 6:00. So Well, that would only leave 30 minutes for the parade. No, it'll be from 5 to 6. Oh, change it from 5 to 6. Yeah. And then I guess set up by 4:30. 4:40. We
originally scheduled at 4 4:30 and then 5:30 to 40, but then we decided um to do from 4 to 5 and then 5 to 6. So you know six. Yeah. So I thought the parade was from 5 to six. Yes.
Just governor's error on this. Okay. So this the times need to be changed from 5 to 6, right? The parade time or Yes, the parade time begin at 5 and end at six. And then the road closures, I don't know. It's what you guys the police say and things to start having the road
closure closure. So the road will be closed, I guess, beginning at 4:30. Is that usually just close the road right before? Yeah, they barricades and stuff up. I mean, not giving them much time. Yeah. I
mean, I usually have the barricades except on the side, at least all the crazies I've been to, and then they like five minutes before they pick those up. Yeah. There's not a lot of staff here to do that. I mean, there's there's minimal staff and you're expecting them to run all these barricades out. I mean, there
are going to have to be out before they be put them out, but then what are they going to do? They're going to like you're going to have like two guys there trying to like pull all the barricades out. I mean, that's just not realistic. No, probably have to have more staff do
that. And I and I think that if we have them set up before because we were talking about the intersection at Aila Bay and then the old post and Bay Boulevard intersection, right? Is that Yeah, there's only those two. Yeah. Yeah. So it's just a straight shot down.
So um let's see what And there's that other road other road. I don't know that road. It's Quist and Yes, I think it's that one. Yeah, Quist. Yeah, qu would have to be blocked.
And I don't think anybody comes out of that of the EMC because normally that's closed on the weekend. The gates the gates are always two. And this this shows the parade route going into waterfront park. The parade we're not doing it. Yeah, we're
not doing it in the waterfront. It should keep going. It goes straight. Just straight and then it just ends. I don't want people to think that they can line up in the park and see anything. No, no, no. Yeah, you're right. So, um, you can move it to either go
down. Go ahead and just go either straight down OP and then make another arrow to go towards the Grand Boulevard light. The branch. Yeah, I would just do two arrows. One going down Old Post Road and then one going down Grand Boulevard. They can go in either direction after
the after they pass the park. Yeah, because you can if you want to go back to the park like I'll be in a golf cart so I'll probably just uh make you know I'll pass the park. I'll do the loop, come back and go in the park. You want to say on this also um please
plan accordingly do this time or plan to come to the parade. What's question? Where is it? Well, it's on the front and the back. Is it please plan accordingly or she's saying come please come please
come to the parade. This was more like a notification. I know. Okay. Yeah. I have um I did I sent a separate one that said about the parade. You you sent the one that I sent out just you're on the route because I have another one that I I don't know if
I sent it out that says like it's just for the parade by itself. It says come join. Okay. So that can be attached to the centennial festivals. It could be like separate but this is just to notify everybody who is on like and then we're going to be going door to door and
giving it to them so we can say hey do you guys want to be a part of it? Do that. Thank you. Yeah. And I and I think something different. Yeah, on the fly. Maybe just a red box. Yeah. No, that's fine. I was trying to copy what was the
flyer. I was gonna say because the flyer and everything else that was the only thing. And this was already done before today. I just didn't send it to Azure. No, it's okay. Yeah, since this is a notice, maybe just put a red for it. The flowers don't make you feel good,
Carol. They do, but they're not like parade. It's like not a good looking. I mean, you know, really lifted my spirits. I got It's not It's like people are just going to grab it and I think red like that. People just grab this and just throw it out. Good point. Good point. And then they're mad because they can't get out. So
that's why they got the flowers so they can relax, right? That's why we have the festival one. Okay. Um All right. What's next? What else you got? So we did this. Okay. So my next thing is uh was the time was before we get on that flyer. Was the
time signature still be closed 4:30 to 7? Is that right? I think so. Yes. If it if it ends at 6. Well, I don't know why 7. Yeah. take 45 minutes. Oh, yeah. 6:30. You're right. 5:30 to 6:30. So, so 6:30 to open
it back up. So, 4:30 to 6:30. Yes. Yeah. And then um Yeah. And hopefully we'd have it open earlier since it wouldn't be done. We have um we even have anyone signed up for? Yes, we
have about five people and then whoever here like I'm going I'm going to be part of it. Fire trucks. I imagine they're going to be participating, right? They're aware. They're aware, but I'm wait I'm I'm waiting. I'm not waiting a response, but I responded because I had
to ask them about the car show and I asked him about the other stuff, but I haven't gotten a formal response yet. I would uh can somebody reach out to Newport Richie and see if they want to send a something over here maybe. Our new chief do that. Yeah. See if they
want to put a truck in or something or I'm going to be selling. Well, can we use like our dump any other trucks or anything else other than just to place our utilities? Yeah, maybe our boat. Yeah. Let's see if we can get the the
either the Vector or um our crane truck is pretty new. We could probably use that. Yeah, I would think any city vehicle glossy inside the city. It might be good to Well, there costs all we got,000 in the budget though. You
have CDL. I can drive it. CEO. I'll drive it, too. I don't have a CEO. I'll say ideas. I'll drive the Hummer. I I think it'd probably be worth it if somebody's willing to do it, especially some of that big equipment that that way people can see it. We can ask. We can't force
them. If we're, you know, the active police officer, firefighter, sure. Say you will do that as long as you're not on the call. Yeah. Yeah. See if we can get some participation. Are you driving in your truck? You gonna have your truck in it? I was going to drive my golf cart, but
Okay. I was going to say we got the magnets. I didn't know if you're going to use the truck. Well, I've got those. I saved my ones from the boat parade to use my golf cart, too. So, for the day of the parade, can we have signage in each of the roads along
there, maybe the day before to let residents know? because I I don't think you're going to question in and blue point or miles in those areas, right? you're going to we can if we have like we haven't we can
just have to make enough flyers and then enough volunteers that would go I think it we should at least have you know maybe sign well there's going to be a lot of small signs um
well no not that not that particular just just promoting on what day it is in day and date right on the route yeah we can talk about that the reason that's a good ideas because if these flyers are only going to the residents,
people who just drive that road wouldn't have any way to know that the road is going to be closed. I just think going that next step will prevent next council meeting being pulled up. Yeah, we have we get a couple signs road
closed this time frame on this day, but I don't know. There's only like what 10 streets maybe? Yes. that many. It wouldn't be too much. No signs at right at the beginning of the street
post this road be closed. Yeah, we can actually public may have road closure signs. So, um but we can either way we'll make signs up. We'll have something [Music] maybe have it out that Friday night.
I think Friday if we can't have it Friday like since the morning. Yeah. That way so people know they're coming in as they're caving in and out that day. They'll see it. We just put something up on the website.
Yeah. Well, we sent out a thing too. Yeah, that'll be that's all as we get closer there going to be a lot of stuff going out. Anything else on the No, go ahead. You have any more on it? No, I do. I have a lot more, but go ahead. Okay. Well, I just want to touch base on the um blowups. Yeah. So, we
have the There's only one Well, I mean, there's more than one, but there's only one blowup that the kids can climb on, and that's the obstacle course. Um, that one is actually not printed. It's only on the on the agenda.
Um, that's got the connect for and now the radical run 65 obstacle course. That's the 35 and the seven put together is what that is. So they're just and it's basically one two kids can go at a time. One on the right, one on the left. And so you have a volunteer in the front
and a volunteer at the back. And just make sure they have a wristband. Did we get the waivers set up? Yes. Was Manning this? Did we get the waivers set up for this? No, we have to discuss that still with
the Oh, yeah. She did. Okay. Okay. And so, let me just So, um I need to get little wristbands. Do I need to order those or I sent wristbands to
um S? I saw an email come out that had different things on it. So I can go ahead and um I can look for little wristbands and then you can order them, right? What are we getting wristbands for? For the kids. So whoever does sign up, they cannot get on the unless they
signed a waiver, they can't get on the um obstacle course. And I did other wristbands for um vendors. So we know who's who's a vendor. Yeah. Vendors, uh, parade participants, and I did different colors and volunteers. Okay. Just in case. So
we know who we can go to. Um, I've got I got all the links that you sent me. Yes. And I can I'll put I can place that order, you know, today. I just wanted to make sure when you added that up because I didn't add it up yet. Was that part of your initial budget? Yes, that's part of our budget. The initial budget. It should be. Yes. And
then just make sure because I thought I think I saw one cuz you can um customize them, but I think I saw one that it says like it's going to be past the date that it would come in. Just if you see that the wristbands are past the like when you order it's past the date, go ahead
and order wristbands just different colors like red. I had red. I see you're saying yes. Yeah. Just keep it with the colors. Yeah. Um and then we'll know even if it doesn't have anything, we know the color is what it'll be. Okay. So just add one color, right? And we have to add for kids though, right? Is
that a different wristband or they use the same one? No, it's just who's manning this? Hold on. So just how many different colors did you want? I picked three. Three different I had red, yellow, and green.
And now we have blue and blue. Now so that's four four colors. All right. So red, yellow, green, and blue. And how many of each? How many is it? Um I don't know. The
picture in here shows uh Yeah, I literally just took it from the Amazon. It's like 15 bucks, but I can't see the quantity. Yeah, that's why I had her send me the links. Um I couldn't make out the I couldn't make out what they were either. Everyone,
that was nice. Okay. Expertise. Yeah. Julie, who's who has the uh waiverss? Is that city thing or the city's getting them together? Okay. And then who's going to be manning the the games? A bunch of volunteers.
Okay. Have they signed the volunteer form? We've got a few. Yeah, we got a few so far. We're getting them. Okay. Um apron. And then doesn't that have to be plugged in? the inflatable thing.
Yes. Is there going to be enough power if we have other people that are Is it going to need a generator or Yeah, it starts at 50 resp generator. Well, they're limited at where they can plug it in because they can only be plugged in at the pavilion, right? Yeah.
Yeah. The only outlets we have are at the pavilion. So, it would have to be positioned. So, you need a requested. Where are you planning to put them? Do I need to request they bring a generator? Where do you want to put Where do you want to place? It's going right in the
center of the field in the flattest place we can find. You see, that's why we need to burn that thing. Um, yeah, you'll need a generator if it's in the middle of the field. Yeah. Okay. I'd like to request that they get That's fine. They have them.
And then the wristband style, I don't know. Or will you be using them for the centennial celebration, too? Do you need them there? No, I won't. But it's I mean you if they're if they're general, it's not like we're putting a specific name on them. You can always use them for something. Okay. So, um I would say at
least uh I don't know, three 400. Okay. each of the of each color or maybe maybe of the general for the kids and then yes, you know, for the parade maybe a hundred for the parade and then work our way, you know. Yes. Okay. Whatever you think that
cuz I don't have that. I don't before I hit enter in order. I will double check with you and give you the number. Let me look over everything by tomorrow and then I'll give you a good count and then cuz um you had other items on there that we're going to have to like I think you had whistles whistles again. So, I was
just so I put these as ideas like the whistles to give out for us to be giving out as a um for from the parade. I'm sorry. Stung glasses. And then I had those clappers. Yeah. So, I don't know. That's just for and beads and red, white, and blue beads
for us to throw out cuz I'm assuming we'll be walking too if we want to through the parade like we can throw out things. So I would I would I won't be a stick but I would say
no. But uh no for what part? It's just overkill in my mind. So don't get whistles or anything. Yeah. I mean I Well, one you you don't know how many people are going to participate in all that and so I don't want to buy a bunch of junk that's not going to be that's
that's throwing it out though. I get it. the kids like it. I mean, I with the beads though, some candy or something if you got But I was Okay, so the CAC did talk about candy though. They said if we throw the candy and it makes sense, then you have like the
animals and it's candy. We can choke them with a whistle. That's okay. Yeah, I guess whatever you're throwing out, you have to think about what what the city workers are going to have to clean up after. So, can we do beads at least? And I mean those things too, like we can have the whistles for
the kids, whoever's in the obstacle course, give it to them, things like that. I don't know. I was just thinking something fun. I big big fan of the beads, you know, from an environmental perspective. I think it's dumb. I mean, yeah, it's fun. People catch them, whatever. I got a huge at home that,
you know, he's it's I always take him over. It's just I'm surprised. What do you think about that? You like the beads? Um, I like the weeds, too. I could probably go either way on that. Um, but
I would tend in this case to probably say no because it's not like Chazco where there's so many it's such a big parade and there's going to be thousands of people, you know, we're not going to have that. Yeah. So, when we're having I
would tend to agree with the mayor that and also with Ashley that it's going to be more of a cleanup problem than it is. And then it people's yards too. Yeah, that too. So, and depending on where you're at, there's there's waterways you go down like there point. You don't want
something end up in the water. And so then I have a question then. So people that are participating in the parade, they want to throw things. So do we tell them you can't throw anything in the parade? In the parade. Yeah. And then normally in parades you throw things.
So, are we going to tell everybody don't throw anything and you just do a parade? Matt, if they want to do that on their dime, that's fine. Doing that for a a long time because people were getting hurt, you know, with them fighting over
the beads or things or candy that, you know, hit people in the face or because they weren't paying attention or whatever. So, for a long time, they weren't throwing beads um or anything. So, and what they start and what they started doing is if you had walkers in between like handing them out, they
would like literally walk up to people and hand it to them as opposed to throwing. The throwing throwing is throwing started getting bad is, you know, and it's just multiple mult. But I'm like you could have a walker too if you're driving. Not you driving. Yeah. If they want to hand stuff out. So,
because we that's something that we need to tell people in parades like you're going to be there. You can't throw. You have to hand. Yeah. Yeah, but I mean I just think it's you're having a parade and you're not th giving anything to anybody. It's boring to me. I think if people on the parade want to do that to promote their
business or you know themselves and want to hand stuff out that's fine. Um but I don't think it should be at our our expense. Um that was just for us like if we wanted has a committee to throw things. Still a challenge for the people. I know we'll know the next day
how many we have. Um okay. So then we should well we could probably we could probably hand out some of the bowling medals that we have left. We can throw has to hand out. All right. I'll just finish up mine real
quick. Um so I have the two. So I've got the one that has the the one obstacle course and it has the double ax throw which is just it's a velcro thing. They throw a blowup axe at a velcro thing. Um, and then the triple sports play and give somewhere for the boys to have
their thing. Then there's giant jingga ring toss. Um, and on the other quote they have the um connect four. Oh no, the top of that quote is the connect four. Um, then the other quote has the dump
tank, the cornhole and plinko can jam. can jam is basically like a little basketball and a barrel. Um, and she's also providing a fence to go around the dump tank to keep it safer.
So, this invoice is 550. Is that correct? Does it include the the big inflatable? No, the printed company, right? There's two separate companies. So there's the one that's not printed that's only online on the Oh, how much is that one? That one is
$11.95. So 11.95. So 12. So 1750 basically between two. Was that in in the budget? We had put that in the budget. Yes. So it's not in the budget. No, it is in the budget. Yes, it is. Yep. So we're good. Yeah, that was like the
biggest. We did $3,000 in the budget, right? So we had 3,000. So that's 1750 and that's So we're well we're not adding any of those. photo port and stuff in that because he's covering that with the 18. So So we should have thousand almost to give back. We have
No, we're still adding we have 400 of the DJ. Okay. And then I'm still looking for a um a little band thing. So we still have Okay. So yeah, but you should be good. Yes. Yes. Yes. As far as budget wise um and the wristbands, but there
weren't that much. Yeah. You have a lineup for who's going in the dunk tent? I mean, so we can kind of advertise, oh, come, you know, get the mayor at 2 o'clock or get the city manager at 4:00 or I mean, we should have some Matt's not getting
I mean, we should something those guys got to decide as far as I mean, I know you want to we should know who's not a great character. Who's going in when I will? Yeah, I'm willing. It's $300. us a lot of money if we don't know who's going to
participate. I'll do it and I'll make balloon animals while I'm doing it. Oh my And I see your point at it. It's just you have to have participation, too. Is this is a dunk tank going to be free or is it going to be charged for so many
balls? We had talked about doing money, but it never got situated, so we just Well, if I'm going to be up there getting dunked, I think people ought to pay. Yeah. I mean, I was thinking like a dollar a ball. I um I agree. And the the question at the time, of
course, a few weeks ago was whether that went to a charity or whether that just went back into the budget. Yeah, I would uh I wouldn't say a dollar. I'd say a dollar for three. Oh, yeah. A dollar whatever. And then you're cuz you're not in the dump. A dollar a turn. Yeah. You're only worth a dollar
for three. Yeah. Maybe for you. We'll we'll do that. For me, it's a little bit higher. $5 a push. You can push for five. So push for five or try dollar ball or whatever we do, but a push for five. I like that idea.
And $10 to hurl insults at you. Yeah. Well, you know, you know, make some money. I almost every time that you speak, your boss rethinks his employment decision. Um, did we ever figure out the parking like across the street? Somebody was going to ask Yes.
Somebody was going to ask about Yes. So, so I talked to Ryan and he is good with allowing parking in the in the lot there on 19th. Okay, that's good. I got to I got to relay that to the police department because they were curious about that. Are we good on charging them? So, is that a yes for charging the
dollar? I think we should. I mean, okay. And you could do like a dollar per bottle or two $2 for three balls, something like that. Um, and then if you want to do $5 for them to do is the dump tank only operational for a certain period of time or what's the we have it
right. We have it all day long. It's from 9 to 9. But we could do hot you just get in there, right? So what we could do is just like you're going to do it for like an hour and then what you take like a half hour break or an hour break and then like he could do it for an hour and then but somebody else could
do it for an hour and just have like three separate times throughout the day and we can put it on a little post and mark what time. I try to recruit some more some participants to recruit people from the city to do it. Yeah. So we can have participation, right? Because obviously you can't sit there all day long. Um, but it would be good to just
have somebody for an hour, maybe take an hour break, hour like a half hour, hour break, something like that. Do we uh do we want to solidify that pricing and and and what we're going to do with it? Couple couple things on that. We can
solidify the pricing. We have to figure out how that's going to be done. We'll probably have to get tickets because what we probably should do is wherever we're manning the t-shirt tent uh the the t-shirts and the coins and everything, we want to keep the cash all in one location as opposed to you taking
money. No, you don't want to do that. No. So, what we'll do is that we'll have tickets uh we can have the tickets at that same booth. You add tickets to the little to the I think we have some already or we also need tickets for the mayor's ball, right? for that raffle or
um that we're doing. Oh, you just need Yeah. So, we need general tickets with numbers with the tickets with the numbers. So, and and I I think that's probably going to be the best way as far as money because we don't like I said, we don't want to take money, you know, anywhere else but where we're centrally
located. Um and then so five for a push and what are we doing? First push. They can just go push the button. $5 to push the button. Dollar for three or dollar for three balls. Yeah. Like slot
machine things. Okay. So, a dollar for three and then $5 to push the ball. Push the button. Sure, why not? So, I make a motion for a dollar for three balls and $5 to push. Is there a second? I'll second. Okay.
Any further discussion? Sure. You want to do $5 for push or 10? We're gonna put this money towards charity. We might want to I mean push charity. It's $5. What charity are we talking about? I don't know. We got to figure that out. Um so I did have one that in mind it's hearts and hands and
they were actually on the city website. They helped a lot during the hurricane and they're actually still out there helping for hurricane victims. So I wanted to go back to some kind of hurricane relief help. Okay. So, we got a motion in a second for
the You guys good with the one and five or? Yes, the one and five. Yes. I think Did we vote on that yet? What I get? Okay. I just question the five more than anything. Oh. Oh, I got I want to encourage the balls to be thrown. I think you're biased on that one. No, not
really. I I'm just thinking it's because why would you? No, most people don't have a push. So yeah, I think you know, yeah, we can go $10 on that and that way that would be somebody that's actually wanting to because I want I want to make sure that the charity gets some money. If they're going to push, they're going to pay for it. That would be a a good
reason for somebody to give to the charity that they're going to give the $10. So would you like to amend your motion? I'll amend my motion for $10 a push and $1 for three balls. Yeah. Still second.
I will second. Okay. Any further discussion? Yes, Mr. Mayor. Oh, uh, Mr. Chair, no, you can't push. It has to be somebody outside of committee. No, I'm not voting. $100 for committee push. Yeah, there you go. Um, no. My question is, are we even allowed to even
raise the money? What's that? Are we even allowed to do that to raise money? Uh, that's a good question. We're doing it for the mayor's goal. If is there any issue with taking money and then giving it to a charity for that? We'll find out in that, but I I think we probably can do that. Okay. And I do want to amend
something too because normally like when you go to carnivals it's like a dollar for three balls and then they have $5 for x amount and then $10 a foot. So maybe we can do like $5 for something like three. How many? No, just leave it
like that. Okay. How many balls do they get? I mean it's Well, $5 would give you uh 15 balls. Okay. Right. So we can do that. 15. That's a lot. That's a lot of 10. Well, that's what's that's what I'm saying. If you if if you pay a dollar
for three balls, if you spend five, it's 15 balls, right? So, you would $5 would get you extra balls plus, you know, be like 20 balls or something like that. I think I think 15 balls for $5 would be plenty, though. I think we'll just leave it at the one. Okay. We're going to keep
it simple. I just think All right. So, the motion is a dollar for three balls and $10 for a push. Yep. Again, I had your second. So that's we didn't vote. Well, we got first and
second. No, I was we discussion still. So, anything else discussion? Did you have something? Public comment. Actually, we have to talk about the dung tank dunk tank placement. Where we Where we thinking of putting that?
I still kind of got to go over that one. All right. Let me let me put this let me put this motion Let me put this motion right. No public comment. All in favor signify by saying I. I oppose. Okay. Can we make a sign that says that
these towards charity? Yeah. Yeah. If you want to make a motion for your I'll make I'll make a um but Hearts and Hands is a a local relief organization that's um they've been they're still out there working helping hurricane victims. So,
um, they've been in and out of my community, I know, and, um, helping, they even helped our church help other communities. So, and they worked with the city directly. You'll have them on the website. So, I know that they're well known in Fort Richie and I see them
out there every day, I think. Okay. Hearts and Hands hopefully, and every as long as it ends up being legally okay. Yeah. Um I make a move to accept hand hearts and hands. Hearts and hands.
Is there a second? I second. Okay. Motion second. Any further discussion? Any public comment? Seeing put a vote on favor signify by saying I. I oppose. Nay. Motion carries. Um what else? Um I did want to
discuss the vendors. Um, do you have anything else? That is all for me. Okay. So, Ashley graciously put a list out for food vendors and non- food vendors and then it gets intricate because we have like v food vendors but then the ones
that are going to be Florida cottage law and then we found out that these also some of them haven't or majority of them haven't sent in an application. Right. The list that I sent was food and non-food. That's everybody that inquired inquired. Okay. Anybody that sent
applications I forwarded to Veronica. Okay. Veronica has gone through the list and as of today um yeah um he's going to make a copy of who
has confirmed 17th and 18. Okay. So I did have an issue and they reached out to me with Cole Snow Cone Factory. Um I did inquire with Veronica about them. Um, Cole Snow Cone Factory. Apparently,
they were also at Boom Boom on the Bayou with Kona Ice. Um, and they want to know if they can still be part of the May 18th because Kona Ice was part of Boom on the Bayou as well. And there were she said there was like three vendors
selling ice shaved ice or ice cones, I'm sorry. Um, and then she said that they don't set they don't sell um only ice snow cones. They sell like pretzels and cotton candy and all that. So, she was kind of disgruntled in that
because they they said she stated that they helped out a lot um when during the hurricanes and they're local and then Konai I believe was from Hernando County. So, if we would be able to let them in as well for May 18th, they can on the 14 on the 17th because at 400 p.m. they have another appointment.
somewhere else. So, I'll have to double check was not a vendor at Boom Bayou. And I will double check that because I emailed all the vendors for bum on the bayou. She says she didn't get an email yet. That's probably because she was not on
that list because I had all the emails of the vendors at that Boom Bayou. Um, and I emailed them well in advance when this all started about the uh the 18th because I knew how quickly the 18th was going to sell out and I gave those
vendors a you know premium opportunity. Um, and then once I had that I we we have other vendors that we worked on. Um, last year we selected vendors that didn't repeat. I wouldn't have had two
um two competing because they would have been um no one would have they would have lost money. Um each vendor that we had last year uh was a different vendor. Um there was only one lemonade stand, there was only one chicken sandwich stand, there was only one shaved ice
stand, one ice cream, so on and so forth. Um and they all did very well because of the diversity between them. I I don't I don't like to bring in, you know, the same vendor twice. That's why it's, you know, it's it's, you know, two two
vendors at the same event because now they're only going to make half of what the potential they would have, you know, able to make in the first place. And I explained all that. Um, are they able to not offer the snow cones? I did not ask. I could, but there I mean their name is Cole Snow Factory. So, we just got this
list. So, it shows here their application was sent on the 5th, which yesterday. They actually sent an application April 9th. Yeah, they it's gone back and forth with this for some time. Um, but what Veronica has who has actually sent in
applications is listed below for the 17th, which is five tents, two food trucks, and two non-food tents. And then the 18th, we have no confirmed tent vendors, seven food trucks, and two um
will be passing out information walking around that don't require attent. That's who has all confirmed and provided the necessary paperwork to attend the events. Um the 10 the You're talking about 17th, right? The coolest
wanted to do the 17th or No, they wanted to do the I tried I said, "Well, how about the 17th?" cuz I was trying to stay intermediate in there. She contacted me. She was one of the ones that I sent all the information to like everybody else. Um she contact me today ask asking that. And then May 18th
though the 10 I have one time background checks. They're for the 18th. They're a 10, aren't they? Or he's passing out walking around passing info cuz he said he was a 10. Veronica reached out to all the people who confirmed. So if they're just walking around that's a conversation that they had between
Veronica and them. So All right. I just wanted to confirm that because he he was part of the business expo. He said he was going to be there. So, okay. Yeah. Um, so May 17th, 510, and we have Rachel's Crafty Corner, Queen of
Sweets, Danley Farms, The Sweeter Side Bakery, Lola's Blind Date Books LLC. I don't know the specifics on who. I just this is what Veronica provided provided this afternoon of who is actually confirmed as of today. Okay.
With necessary paperwork. I don't know the specifics on which company which is when Yeah. I also have other people that reached out to me um today. So we can still I know yesterday was the cut off for that um that we I don't know I
didn't remember having a cut off for that but I was I wanted to see if we can cut off for the vendors for Wednesday of next week. Is that a possibility? I don't you know if they're tense I mean they have to get everything in because
the problem is that we're going back and forth with all these vendors. Um some won't fill out an application. They they send an email saying, "I'll be there." Then we have to send them out the application. Uh they come back and it's not completed. Then we have to contact
them again. Um they're not putting the proper information. They're not confirming what day they're putting on. Um when I if we're going to do this for Wednesday, I mean it will kind of kind of You mean you mean that tomorrow Wednesday or following Wednesday? No,
the following Wednesday. I was seeing No, that's way too that's that's two days before. We won't we won't have time to confirm with everybody by that. What is it? If they're tents, not food people, like if they're Florida cottage law, they're a tent. So, what is it that
they need to give you guys if it's just a tent? An application just to just to fill out the application specifying that they're a tent. Um, and you know, just so we have them on file and who's going to be there because we want to we want to have an official count for you uh and
for everyone who who who's going to be there. We don't want just people randomly showing up. Yeah, that's why I was trying to be part of it in the sense of that I was getting people and sending them over so I can know who's who. Um but because 5 cents I would I would like to have more vendors there. Are we are
you having tents on the 18th? No zero here. Yeah. I weren't going to be I haven't had any, you know, usually for that. Planning on having I don't think we were planning on I mean sometimes I'll get one or two people want to, you know, like the handouts
that they do. Um Ocean Honda set up something last year. Um but the 18th is mainly like the entertainment portion and the food truck and and the people coming in and out. Um and then plus we'll need the whole uh field for the uh
you know for which um I got to back on something I don't want to forget to get back on to but while we're on this discussion so I'm sorry. So can I have Monday as a cut off? I'll give you Friday. I don't have time for Friday because we
have the car show on Saturday. I mean, if I can get them to fill out the because all you need is the application filled out. I mean, they really are not getting checked or anything, right? Well, they're getting we're just verifying, you know, that it's going to be a tent, who they own, you know, that they're going to be there. Um, like I said, it's just it's
it's prudent to have this information so we don't have random people showing up and, you know, uh, taking other people's spots. What if we what if we did, so to speak? So, what if we did cut off Monday at noon? Monday with paperwork in hand. I mean, because I've done craft shows and you
can even do it like I've done craft shows that I do it the day before. It's it's if you just need paperwork, no pain. I would say I would say like with paperwork like they've already got it filled out and they are turning it in so that you're not chasing
paperwork after Monday. Yeah. Because it's it's become, hey, I heard about this. I send them the application, they wait two days, then they send half the application and then they ask more questions and then they need more and then they send that's what I was saying.
Maybe I would just put Monday. You say Monday by noon application must be complete and in by noon Monday and that would give you a couple days to work through any issues. It won't be any going back and forth if it's it's just a reject. call on Monday and say and they're asking for an application. You
say no, it's cut. Because these people that inquired, did they send an email? They send emails or they call? I went through I went through every single email that I received as far as inquiring about the food truck and car show, the Centennial Festival, and the
Centennial Celebration. And everyone inquiring, I sent the application, and it's a matter of if they've responded back with their application either to Veronica or myself. and move forward. Yeah, I've gotten a lot a lot of inquiries based on that email you
noticed, but it's a matter of who actually went through the process and actually confirmed. I did have two people step back, they have prior commitments or something came up, right? Um, but that based on what Veronica has received paperwork-wise from all these vendors, those are the numbers we have
right now. Because I've been following up and that's another thing. I know you can't do that. I can follow up though like at night and stuff. I can start following up. I followed up this morning with the come with and like Angel's gifts and accessories. They're gonna send their application. She back out.
Oh, did she back out? Okay. So, that was the last. Okay. Then Edward's Cool Creations. They want two booths. I spoke with them this morning. They have freeze-dried and sealass resin art. See, but they're not they're not contacting the city. So, this is going back and forth between you and them. Then it
comes to us. And that's what we're trying to we're trying to narrow down the the filter of people it's going through. And I think that's what's taking so long. But it's not I sent it immediately. So it's like let's say they contacted me. I she contacted I think she said let me see real quick. Edward's
cool. So cuz some of them are not getting answers from the city because they contact me and they said we haven't had an answer. Like the grandma's kitchen all that stuff was sent to the building department a while ago. If they send an application directly to me it gets forwarded to
Veronica. Right. But that's what I'm saying. It's Edward's whole. Well, there's some kind of disconnect. We only got five tents, right? So, either they're not following through with what they're being asked. Let me see. Or they're not or So, we list them they're waiting
on information. I don't I have every I have every person that I listed in that email broken down into a subfolder in my emails with every email stream and with a reply to you said something to them and said, "Here, fill this out. send it back. So, that's all been done.
It's not just, you know, that we received it. We also replied. For example, Sunnyside Sips. I found her cuz I check my junk mail every morning. So, I have it. She sent it yesterday at 7:28. Then I answered
her at 8:21. No, this wasn't J. And then she said that she was I was sent I I told her this morning that I saw her on this list, Sunnyside, that she was on this list. She said she forwarded to the city
her application and everything. And she goes, "Oh, great. Do you know if that is for both the 17th and the 18th?" I said, "I don't know, but I will get back to you." So like Sunnyside Sips, I don't see them here at all. So I don't I don't see them at all anywhere. So I don't know if they I don't know. Are they in?
Are they not in? as she said she did the application. Well, so if you got these initial contacts, it seems all of them. What? Yeah, it seems somewhat inefficient for them to forward the stuff to to you.
Is there is there a way that Caroline is it just application you guys are sending them out that they need to fill out? Can Caroline send that to them? I've been sending them the application and then some of them I'm the middle woman because they'll be like getting respond. So they say they fill the application out, send it in and and then they Yeah.
Sometimes they just send it straight to admin because I don't want to look like a you know like a little scammer thing. So I'm like oh send it here or what I do is I people reach out wondering asking just to confirm that she was either an employee or a part of the Centennial and I confirmed Lola's the blind book one.
She was the one. She promoted it on her own and then she put my contact information with the flyer. So, do you have contacts for all these? No, not for all these. I mean, I can go ahead and look at them up online and and start contacting them. I have no problem with that. But that's what I'm trying to say.
I want to see if I can get them to come. So I mean I I would suggest I mean if I was doing it I would if if you have the contacts I would reach out say hey whatever the deadline is let's say it's Monday by noon I would and you have the
application ready I would send an email and say hey you know I've talked to you um just need to make sure that you have your application in the city completed by noon uh on Monday to be considered and I would say when you send it to was
it admin at city Orchie is that either sent to admin or have them copy you. So you have a copy of it and then you'll know it was submitted. You be in copy and then um we'll deal with any issues that arise on that because I was actually having them send it to me and then I sent it and I copied them like I sent it to them. Yeah. I would just have
them send it in, copy you and that way you can keep track of it and then if some something falls to the track crap we'll have a paper trail. So, I don't have their contacts, but I can look them up. I mean, I don't want Ashley to go through all her emails. There's a lot of emails that she has.
No, I think I think you need to by your means. I'll just go ahead and look for them. And this list that we have here is accurate as of today, I guess, of what you guys call overseas. Okay. And she called, you know, to confirm. she made
phone calls uh to every single one of them making sure that they're they're going to that they're going to attend and have all the you know have all their paperwork and that they you know everything is done. So that's why what that's what confirmed is confirmed is all the paperwork completed either being a food truck or a tent.
Um and we're not even talking about payment because I know that's that's up to for discussion but the um this is just everyone that's turned in something and said yes I will be there. That's who we have locked in. Is there any pending that's not on here? That's not No, that's what she's got. Um I'd have to
check with her tomorrow morning um and see if she has any other pending that she's waiting on a phone call, but this is as well. She says as of today, 56. So, she's probably made other phone calls, but this is who she has confirmed right now. Like today on the 6th, this is who she's got confirmed. But these
are not the ones that are going, right? Or are these the ones going? That list, that list is what she was working from. Okay. Yeah. Who had had discussed things with her but the confirmation of who is Yeah. I don't
know the specifics of what companies what businesses but that's the number is actually can we get that because we got applications from everybody and that's the thing we even have we even have a few here that didn't turn in the applications but they they sent an email
saying saying that they wanted to participate. She's reached out to them as well like for the 17th Hurts Barbecue confirmed food truck. All American Shaved Ice Co. confirmed food truck. Okay.
Uh Urban Foods is a hot dog vendor. Tent food confirmed. The Sweeter Side Cakey. Um maybe I don't know. Tent, not a food truck. Queen of Sweets is intent not a food truck.
Stanley Family Farms Rachel's Crafty Corner non foodless line date non food. Festy flavors confirm cottage food tent. Okay. Those are the ones we had. So I don't have to contact them. Okay. Hey
Matt, did you forward on that um that one I sent you today? the burger. I called the gentleman. Um he he is interested in um the food truck and car show or food Oh my god. Yeah. Food truck and car show and I forwarded him to TJ.
He was only interested in the May 10th event. Oh, he was answering the weekend. Okay. What's this? Do we have a little off topic? Do we have um um space for vendors on the food truck night still? I don't
think it's fix and stuff. Let's just wait till you're up next. I just I'm just curious. How is the Julie? How how is the layout coming with the vendors and the games and because I know you were working on that on the map
also. Oh, well, we were going to work on it today, but I don't know if something came up. So, we come here first. So, we're Yeah, we're going to work on it so we can have a nice layout and see how we're doing it. Um, that's it. We did have some vendors, and
I know this is difficult because we have from noon to 9, we had vendors like the cookie lady from the community. She has something frier. She wanted to come at night. I want to accommodate them too if they can. Is there a way that we can accommodate that? Like they don't have
to bring their car in. They can just come with their little cart just real quick. Yeah. Specifically to her. She like she's come here at 4. Yeah. Yeah. I mean it does. They don't have to be here at a specific time. That's just a window. You know, if they only want to sell from like 4:00 to 9:00, that's their business. They have the
opportunity to go from noon to 9:00, but if they only want to come for a couple hours, that's their prerogative. That's fine. All right. So, I just wanted to make sure about that. And then do we need to confirm this cut off date? I think is noon on Monday. Good. If it's noon on Monday will be fine. I will
paperwork filled out in hand. Yes. Has everything has to be in hand and completed? Everything has to be completed noon on Monday. Any objections to noon on Monday is cut off for vendors? No. Okay. So be it. Perfect. Let me just check if I have anything
else. No, I don't have anything else for the um Centennial Festival. I've been communicating back and forth with Veronica challenge. Um she indicates I believe what she's
indicating is that there are people that she's spoken to that have not provided all the information. There's still some in process people. Yeah. So, they're still in the process, which could be several on your list. But as long as I'll make contact and be like, "Guys,
you're doing it or not." So, I'll push I'll give that extra push. I mean, and you have the you have the application, you have that information, you know, just tell them to get it in. Put it in there. Do it. Oh, what is in the application? What are the most important parts they need to fill out? Like, let's
say like I know it has some insurance stuff. If they don't put insurance COIs insurance for 10. Okay. CO. Okay. So, a lot of little crafters would have that. No.
have that sometimes the the the person setting up the craft show is the one saying you can come in and they have insurance themselves. Yeah, that's individual tents. I don't know that I suggest they reach out to Veronica. As much as they as much as they have
available, that's fine. Tents, there's a lot more leniency that we can do. I mean the food trucks are the main concern because you've got generators, propane tanks, you know, everything on that, the gasoline in the truck. I mean, a lot of combustible materials in those. So, the
the tents got a lot more, you know, lenency and you know, stuff like that to work with. So, as much as they can give it give to us, that's fine. And I'll I'll clarify with Veronica first thing in the morning and say, you know, as far as for a tent, what's the bare minimum that we can, you know, get get this moved along? I did have a lady reach out
today because we were still anticipating taking more vendors for the 17th. Um I assumed she was a tent vendor, but she owns a rather large trailer that sells um items of clothing and runs and things like that. And it seems like a really
cool setup where like you go inside and the stuff is secured in her stuff. So, I told her to send pictures of what her setup looks like so that way when she submits her application, building can get with her because that's out of my realm. But when she she contacted me
today, I've still been trying to filter for the 17th. So, hopefully she'll get Thank you. That sounds nice. She probably got a little like changing space or something. Yeah, she probably has her own insurance, too. I mean, oh yeah, that would have a trailer. Okay, I don't have anything else. Okay. Anything
else on celebration? Yeah. Yes. So, picking on these items for the festival that you're going to have like the the obstacle course, the dunk tank. Um, you know, the the art games are going to be pretty small and easily to, you know, to move.
Um, because we want to clear them out for the next day. So, can you find out from the company when they're going to pick these things up? They are coming at 9:00. pick them up on Sunday on at that night because they don't want to leave them there on site or Saturday maybe. Yeah, Saturday night. Sorry. Oh, they're
they're coming the same day. They're gonna Yes. Okay, good. So, some of them Well, they they one of them asked if they could come the next morning, but then she while she was saying that, she was like, "Well, you know, there's not going to be like security there overnight." And I was like, "No." And so she said, "That's all right. We'll just come at
night." Oh, okay. Everything should be cleared unless they're staying. I don't know who's staying. or not, but everything should be cleared by 10 because we said 9:00 everybody has to take out their stuff. Yeah. We don't want no one staying anyway. Just just for liability and something happens, you don't have a food truck staying or anything. Yeah. We we'll just take them
all out and come back the next morning. Most of the food trucks have to reload restock reload anyway. So, it's probably just be best um then if something happens and you know, best for them to just take everything out. Um, the tent will stay will will stay for both days,
but but besides that, they're coming to get everything else. Then that's all I need. Thank you. Okay. Anything else? Okay. Next up, item number four, finalizing the food truck card show car show event. Um, we we should have had a
card show that someone got excited. a hug show. I didn't even realize I apologize. No, this is a good idea, man. We should do that. Yeah, I wish you'd have brought that up way in advance. Still not as bad as Adam's budget, so you know.
My apologies. So, um, so um, why don't you go ahead and come up to the podium because we'll go back and forth on that with you. TJ volunteered to stop in again just in case we any questions or whatever. The one question I was going to ask you
was about the additional space for food trucks and after the show. Are we full? Are we got openings or We can have whatever we want. I have some vendors that are willing to stay. I have uh the food vendors that are willing to stay. Okay. Um, just depends on, you know, what type of do we how long do we have
that area for or do we shrink it, you know, after 3:00 or um, you know, since the food trucks, we met up with Walmart yesterday um to walk the parking lot uh, discuss when we're going to actually barricade off and, you
know, seal up and then, you know, what our day is like. What I think we should do is we do the extended footprint first and if we can work our way to the original footprint that probably be better. Um as we get closer to that as things slow down we could probably just
condense it to the original footprint. Yeah. Because that'sund and some of the parking lot. Yeah. So I think that probably be the best way and then we can like break down barricades and and and condense it. Yeah. And then that way if you still have meet and greets and trucks are going to stay, they're
allowed to stay till 9:00. So, we scheduled this till 9:00. So, I would just stay 9:00 to any of them that inquired to you. So, yeah, I would say and then if if uh the food trucks are along that line that we were saying, right? If there's someone that other ones and we say, "Hey, you guys want to stay?" We just have them just move and
stuff. Yeah. So, what is the count of food trucks that we have? I'm doing um we have uh entre. We'll have a barbecue. We'll have a pizza. We'll have um uh a Mexican and we'll have hot dogs and sausages. It
sound like a burger. We'll have a burger, too. That wants to I Yeah, that's burgers, isn't it? Well, the barbecue has burgers, so he won't be at this event, but I have him to that I can schedule him for another one of my future events. The smash burgers. Okay.
But I already have burgers, so I don't like to have two of them. That makes sense. I didn't know the other one had. And then we'll have a lot of desserts and ices. We'll have Kona Ice, Tom's Coffee, Joy Refreshment, Sunshine Smoothies, uh Alex Soft Ice Cream, plus we'll do kettle corn, you know, intense and stuff like that. Okay. So, we got
So, we're good. And and all those are staying through tonight. Yeah, they'll stay as long as they want. I said they have till 9:00 and then and then we'll discuss other things, too. But I have also Charlie's I do car meets there at the steakhouse, the Philly cheese steak place. He's going to come to and hand
out coupons to all the people that are involved in the show. Cool. So, if they're not going to eat that day or maybe they'll come back another day or whatever. And um so the only thing that we're looking at right now is there's a storm coming in. Oh yes. So that was uh
he wanted to which was the May 31st be the end of the month if uh Daniel but I'm not going to for that. No
that's after Memorial weekend. Yeah. Is that Yeah. Yeah. Because Yeah. What's the What's the forecast? Is it looking bad bad or No. Well, it's starting it's going to start raining tomorrow and then on Thursday. Um Friday is up in the air except there's one spot
that's showing um from like 10 to 11:30, which is like the beginning. So the um some of the car people are very finicky. Sure. You know, if if they see any type of forecast, they're not coming. um if it's early in the morning
and the rain has stopped, they'll come and then they'll clean their car from all the, you know, moisture coming up. So, um you call the show the night before or something. We'll do like Thursday or Friday. Thursday is like the really main day to really get people's
attention. Um sometimes if we know something is really hitting hard, we'll start on Wednesday and let everyone know, hey, the forecast is, you know, starting to look gloomy. will just keep everybody's, you know, everybody pays attention through my Facebook post. So, it's only the people that aren't on my
post will not know if the event is cancelled or not. Um, but uh, you know, like I said, if it rains early in the morning, sometimes people will just come out, but if they see that spot of rain and they they have a convertible or they have a rat rod or a
street rod or a motorcycle or, you know, they're not coming. What what if um parking lot? What if we if we had a rain out to be the following week, the 17th on the Saturday when we're having the stuff in
the park? It's going to contradict with the park. You still have people going. But yeah, but we'd have to stretch us and stretch volunteers and stretch. That would be that would be way too much stretching out and it would it would stretch out our
police and fire and everything else too. Is there a way if it rains like do we do we know when the rain's going to hit? More or less? It's saying right now it's showing uh it moved a little bit. It was showing 9:30 to 11:30. Now it's showing
like 10:30 to 11:30. Can we Is there is there a way we can do it? Like car people are very finicky. So here though like let's say like we have till 900 p.m. Yeah. So that's another thing is that we don't know rain might be starting again at night. Okay. On Sunday
it's going to be storming. Okay. So we I'm I'm trying to pay attention to I have like five different weather maps. I have a hundred people texting me. Um this is what's going on. So all I can do is just start on the 18th morning over here.
rain across the street, it'll rain at Charlie's and not at Wawa. So, I mean, yeah, Richie tends to have a bubble over top of it. You know, you could just say rain or shine. And if we're not going to get 300 cars, we might get 75 cars. you
know, really. So, Mayor Hoover, the thing is that if we have so many events on one weekend, I mean, we have the mayor's ball, we have centennial festival in the parade and then if we add the car show to it and then the celebration, well,
keep in mind this is just a a rain out date, right? So for all hope it would happen on the 10th but if it doesn't it just you know gives us an opportunity to now I could just tell you that May 31st I don't know if there's any discrepancy on that date or whatever but there is nothing going
on except uh Newport Richie is having some type of festival but when it comes to the car community I would pref I personally would prefer May 31st than having it on that weekend that's too much that's not Memorial Day weekend is it?
No. Yeah. What was your thoughts why you didn't want to do it after? No. No. Well, just a no. That's that I don't want to entertain that at this point, but no, I just I it's this is Florida.
Um I do s I completely understand what you're saying, TJ. Um, but the other day it was a 50% chance of rain and it was all up north. Yeah. No, I know. I know. Um, that's Florida. It's showing 75% right now. Right now. Well, the the maps
I got I've got 50% um I got 50% uh 45 actually 45% on Saturday the 10th and then the description is chance of rain 50% at the during the daytime and then 30 at night and then picking up again on Sunday. Sunday, uh, you know, Sunday is
40%, Monday's 50, 60%. So, um, you know, it's Florida. It's that time of year. May May is a hard month because you're entering, you know, you're getting into the rain season. Um, which I'm sure you could probably say this is why most of the car shows are done earlier in the year between January
and, you know, uh, April. So, um, we just go rain or shine. You know, I I'm I'm fine. I'm I'm here for rain or shine. I don't I you know, we've put a lot of work into the schedule we already had. I am you know, I don't want to push
this any further than it already is. Um we've had to make a lot of compromises and a lot of changes up to this point. So, well, here's my concern. All right. I mean, I think we need to push to have it on the original date. No questions. And and if it does look like it's going
to sprinkle or whatever, move forward with the weather. But obviously if it's going to be a downpour or something that really needs to be rescheduled. Um you know obviously he's putting it on not costing anything. He's bought trophies so his expenses and it's he's
advertising and I think we need to give him something in point. We're going to have to redo all that regard. We have to redo quite a bit of that. I mean because I mean hopefully he didn't put any of the you know put the dates on you know we have to change all the banners that we have that he's already got. The flyers are going to have to be changed if we if we ever rain out. So there
there's gonna be a lot of leg work to do if we change a date. So um I mean what I I I want to try and do it the the day the daytime of the 18th. I mean that's the only time I would recommend. Um you
still have to change the dates. Yeah. But then you're still changing the dates, you know. You're still changing everything. So most of that's just done with like a sticker though, right? My sign is no problem. My sign guy will just make new dates and I put it right over it. That's that's not a problem. Um, what's your confirm on the dates? Cuz the signs he's got out are his,
right? We ours is a media change on the flyer upload. I don't want to push this any further than, you know, the 18th. I just That's my That's my opinion. That's what I'm sticking to. So, um, what's what's your thoughts on the 18th if we did it,
Dennis? Um, there is two car shows on the 18th. Okay. No, no, we didn't talk about the 24th thing. It's like, why are we going all the way to the That's Memorial Day though. Memorial Day weekend. A lot of people will be out. Yeah, we can't do that. Yeah. Yeah. But Memorial Day weekend, it's,
you know, that's that's up till Monday. Everyone's going to be gone for three days. You know, it's just we don't know that. Memorial weekend, you go you leave Friday night and you come back Monday. Yeah. I could just say that I've already spread the news to some people that I
know about May 31st to find out what people's ideas on that were and everybody spoke positive. So, not that it matters. We can do rain or shine. I'm not pushing anything, but there is no car shows first in this area.
Um, but if we're not going that route and we just stick to uh rain or shine, we make every car show successful, no matter if it's 50 cars or 500. Can we get one of those tents that we're getting for the No, really big tent. No,
no, no. I'm not saying a tent for the car shows. I'm just saying a tent for people like if we're having the food trucks and stuff people can come to eat and under the tent. So, most people will be bringing tents anyway. Okay. they to set up their chairs and okay so they're not in the sun and stuff like that they
can operate but no I mean like the regular people that bring their cars they're bringing tents bringing individual tents so they can hang a tent so people can go like underneath the tent why don't we do this um obviously is is there any interest in
making a motion to allow for a a very very very um uh limited option of the 31st if it's if it's absolutely necessary I make a motion for May 31st if it's a rain day if it's a wash out a wash out
that would be we don't know it TJ no offense but how do we how do you make that call what makes you make that call like when when you say it's going to be a rain day like when when what are
we talking about because I I like I said that Saturday I can look at the radar and north of Hernando Citrus County could be pouring and that's 50 60%. But if you I'm just saying if you see a storm that's like a line right that's coming this way then we're all getting
hit. Okay. If we're seeing so sometimes what happens is in Florida we have spatter spot you know spot rain means clouds just all of a sudden appear and then all of a sudden they dissipate and they appear over here. You can't do nothing with that. It's only when you see a severe storm coming to take the
whole state of Florida, you know. So, and I'm not one to cancel. I have never canled a show yet. Just thinking about like what happened at Boom on the Bayou last year. We thought it was been a torrential downpour. It just like turned black and then it went away. So, I'm thinking rain
or shine. That's just my opinion. Yeah. But we'll have rain or shine and then no alternate date. That's what we're speaking of, right? No date for me. I just think he's been I think we need the alternate date if it's a if it's a complete wash out. Yeah. I mean, obviously he's going to try his absolute
100% best to make it on that Saturday. Yeah. I got my church family will be praying. We got a motion for 31st. Is there a second? Okay. I I'm I'm good with this with having it on the 31st if it's a wash out. Yes. Second. Yeah, that's why I
said it. Yes. All right. Is it? So, I got a motion. I got Definitely second. Okay. I got a motion, a second. Any further discussion? Any public comment? Okay. I'm going to do a roll call vote because it might be close. So, bring back for a vote. Um, member Keenan.
Yes. Vice Chair Gonzalez. Yes. Member Robinson. No. One. Thompson. Sure. Yes. Member carry two.
No. I So we have four to four to four. Um so I don't carry. Okay. So look like rain or shine unless there's another date you want to entertain. U I'm I'll stop posting rain or shine.
anything else in the car show that we need to No, I mean we're we've like I said we had a meeting where we're prepared uh barricades, you know, garbage collection, everything like that. Um I think that we'll obviously centennial
committee about to have a table set up. Yes. Um tent, everything like that. So um we're going to we already talked about starting at 7 o'clock in the morning. So planning on being out there. Are we putting out portaotties for this?
Um, no, we were we did not consider portaotties. I mean, there's a lot of adjacent restaurants and whatnot. I I don't I have not Just asking the question. No, no, I'm just And I'm just I'm just answering because I I mean, I've been to other shows and I I've never really seen portaotties before, but we didn't look into it. I mean, we
have Wawa, McDonald's. Yeah, that's what I'm saying. A lot of adjacent Steakhouse, Walmart. Um, I would like to find out who's gonna in the committee who's going to be there at the car show. I know I'm going to be there. Who else is going to be there so we can take turns manning the tables and
stuff. I'll be there. I'll be at the car. I don't know. I'll be there first thing in the morning to help u coordinate with him and public works. They're going to come out first thing in the morning to set up everything. Um, barricades and everything like that. I'll bring the
tent, the table, and I'll, you know, everything to bring out. So, apparently I I can do first shift. Um, you know, um, Kim will eventually meet meet me out there and then we can work that out. I just signed you up. I didn't even say
yes and I got volunteered. I'm volunte. I was told what time I said it was eventually. You're lucky I said eventually. I did say 7 a.m. I'm I'm gonna cut you off before you get yourself in trouble there. 10 to 3. 10 to 10, TJ. 10 to 3. And what time do you want us to be
there? Earlier. 9. S just said he's going to be there. You can come at 10:00 cuz I'll be there first thing in the morning. So there I'm an early person. What's your The cars usually start pulling in around
9 and then by 10 we'll be slammed. Yeah, we we can work out the schedule. I might come early. What's your schedule for awards and how all that? Awards are right around two o'clock. Okay. Yep. I guess because I know you wanted us to vote on some things during the day and stuff. When I see you guys, I'll be I'll
be talking to you. Are we going to keep the tent stuff out all the way to nine that night during the food truck night or just we after car show? Probably. I think we should play by ear um volume. True. You know, um I I I don't think I mean that's it's going to be a long day
for everybody. Um, where should we park? Where should we park? It's Walmart. So, I'll bring everything back in. No, the seven the 17 probably leave it there, but or lock it up, but I didn't
know. So, did Walmart agree to have like the vendor's trailers and stuff to be parked behind the Walmart? We had talked about that last time. Behind Walmart? What do you mean? Yeah, like you said there was like an area right by the service area or like a back a back parking lot somewhere where they park
trailers and stuff like that. The parking lot is huge. No, we're going to I already spoke to um my friend known the owner of Vesh as well where like vendors that are parking or the committee that want to stay close, we can park in the first row of veh right
along the bushes inside their parking lot. And then we were talking about the um the storefronts that only have people to park. Yeah. We were just trying to leave a lot of room for the Yeah. community to park. Right. Right. Um there's plenty auxiliary parking next to
the restaurants. Not only the restaurant parking, but there's there's a couple of auxiliary spots that Walmart has that's across their main, you know, main road in the parking lot. So, there's plenty of spots there. And um even the square that we're using, there's still going to be plenty of spots. um the fact that
it's going to be, you know, early in the morning, stuff like that. So, yeah. And then we have that other that other little square right next to the car show towards um McDonald's. There's a big square right there of parking. Okay. Just uh you know, we just want to make sure that everybody's careful walking
around the parking lot and stuff. TJ, are you planning a car meet after like at Yeah. Yeah. At what time? Um six o'clock. Six. Okay. It'll be 6:00 to 9. Yeah. Yeah. We'll take a 2-hour break or so. Thank you. And uh so this way the food trucks can stay there and I can
bring other people that weren't at the show. It'll be a totally different clientele. Perfect. We should have a When you say car me, do you have a do you know how many usually would swim by? Um say 50 to 100. Oh, really? Okay. It's
small. Small. That's big in Fort Richie. Those are the ones that ah I don't need trophies or I don't want to pay, you know, and they just want to come hang out or they're doing something with families and stuff during the day and they still love to come to our events.
So, we usually do every Friday and Saturday night somewhere. So, I figured this was a great opportunity to continue the centennial, especially with the food trucks and stuff like that. And as people pull in, they'll see the cars and oh, and then more people will just come to that area and stuff. Perfect. Okay.
Anything else on the car? And I'm sorry I didn't have my plaque today. I was working. Yeah, no big deal. I got you plaques for you. And shirt for you. Okay. Thank you. Thank you. Yes. All right. Thank you
very much. Thank you. Thank you, TJ. Okay. Next up is the mayor's ball update. Ball. So, I'll turn it over to Who wants to go first? What? Why don't we go through the guest list?
Ask a question while she's ready. Yeah, go ahead. Um, so I know we were doing some type of auction for charities. I'd like to again pitch um for Bill Rutherford's charity. um be included. You and I have talked
about that. So, I don't know how we logistically do that. Okay. Is that a motion? No, it's a question. Um, do we want to do like a You mean like during the mayor's bowl like have a silent auction or something for I don't know what the procedure is. I'm not on
the ball committee, so I'm trying to find out. Was it to have a a silent a ticket at auction where you buy tickets? Obviously, we got talked about that things to correct people would bid on if you will. Correct. Have you guys done
any of that at all? Oh, is that happening still? Have we? No, we are doing it. Um I know Mrs. Hoover and I were talking about it yesterday. Um and we're we're going out to ask for um companies to decided. Huh? When is this decided?
We talked about it last week. Yeah. Well, I don't do we formally finalized. Okay. So, we need to uh bless that. So, it's something we want to do. Yes. Go ahead and make a motion if you want. Yeah. I
make a motion to do a raffle. Uh raffle, right? Silent auction. Raffle. We had said raffle because it's more of a ticket. You buy tickets and you drop the tickets. Same principle. Raffle auction. Raffle silent auction. Say that. To
benefit of charity. To benefit of charity. How many how many charities? Because she's got Are we only doing one charity or we can have like a table with with like a couple of baskets from different entities and then No, we're going to have a couple of baskets from different entities entities, but I guess it would just be for one charity. Let me
just make a motion for the raffle first and then we'll do the donation one differently. Okay. Um so I make a motion for the ra to have a raffle auction at the mayor's call. Okay. Is there a second? I will second that. Okay. Any further discussion? Yes. On that? Go
ahead. So, um I talked to TJ because he had said something about Kurabz. So, um he's getting a hold of the his contact with Kurabas. He's out of town, but he's coming back to see if they can give me a gift basket. I've called Michelle's Chocolate. Um she actually got kicked
out of her place. That's why she's in the mall and then she's going to move again. So, that's okay. So, she said at this time she can't um donate anything donate anything, but she said like she'll give like a $50 basket if we're interested for like $25. Okay.
So, and then I called um Waw Was I got to talk to Crystal and I called um Ace Hardware and Anthony didn't answer me back yet. Um I talked to Whiskey Joe's and then she wanted a picture of the had
to email her the picture of the here. So I I did that to see if they were interested. So it sound like there's interest, right? So yeah, I mean let's get to the point where we're going to have it or not. And then obviously that's those are important things. So um but it sound like you had a lot of
interesting to start. What's that? Like to help them. Yeah. No, appreciate that. Yeah. Um so is there any discussion on having it or not? Any public comment? Okay. Well, oh my gosh, this I need to
say my name. And where do you live? My name is Amanda Hoover. I live on 8703 Green Street, Florida. Portidge, Florida. And yeah, I think the this thing would be really cool. Like I want to do a really nice ba
baskets, whatever. Yeah, I'm excited for doing these things. I'm so shy. But do we have do we have baskets to put things in? Yes. Yes. Yeah. Yeah. Okay. Is going to be doing that. Yeah. I'm doing five
for sure. So Okay. I keep on working. Yes. Please give him give him more. Yeah. So maybe you can put the like gift cards and stuff. Okay. I'm trying. Okay. Thank you. Thank you. Good. You still have to come up with more stuff. I must say it was a very special
moment for me. So it was sir you're going to hear about it tonight. Okay. So uh bring it back for a vote. All in favor 65 saying I. I opposed. Motion carries. Okay. Um now if you want to do we want to talk about
what charity is going to be. Yes. Um involved in this or multiple charities or Jenny. Yes. So, um, Bill Rothford's charity is called, um, called Catch, I think. I got Yeah, it's called
Vet Catch. Vet. V E T C A T C H. Okay. Is that Are you making a motion for that? Well, if you're listening um Yeah. Please, I would like to have that included. Yes, please. I mean, I
don't have any other charities. I mean, anybody else has any other charities that they would like to include? I would suggest runaways because they're in the city. Well, I was going to say things in the city. That's what right. The way the raffle works obviously is
that you take in X and you know, some baskets may get a couple things. So it's on an auction you could do whatever that one individual item draws but you can't do that with the raffle style right um so I I guess how many charities we have we just divide it up equally correct
fair enough so so we got vet catch you mentioned is there any other charities crawl for the cure carry consol's group too okay she's in the city so okay are we going to limit the number or we so we have vet
catch runaways for the cure. How many baskets you think you have? Five. Yeah. Five. Okay. So, let's do five charities and we'll just We're going to have more. We're going to have more. So, the problem is you don't want to donate
$20, right? So, um again, you don't how many how much you're going to bring in for that. So, I would I wouldn't do too many. And I I make a motion to recommend no more than three charities total. We could still decide on the charities, but I want to set it at three. Okay. I think
two would be better to split. I got a motion to three. I got a motion for three. Is there a second? Three. Three. Is there a second? Okay. Motion second. Any further discussion? I see point taking think two. I think two. But um any public comment? See none bring back for a vote. All in favor signify saying
I. I. I. Opposed. Nay. Okay. Motion carries. Now we need prices for the tickets. So how many are we doing? And so we've got to do we got to sign charities. So we've we've got three on table. Is is that the three? Is there any others that we discuss? What are the
three? So crawl for the cure. Um Pasco and then Vet Catch. Okay. What's your what's animal rescue? I know. I know where they are. They're right behind us. Yeah. And what was there anything I don't like about them? which is the
I'm not saying nothing. I'm not saying that. Is there any other Is there any other charities that we want to consider? Is there any objections to those three charities since we have three? The only other one is I would consider is maybe West Pasco Historical Society because they did help
us a lot for History and Heritage Day. They're also um hosting that event on Friday. So if they maybe wanted to consider them, I think that's a great idea. So let's talk a little bit then about each charity and see exactly what
we want to do. I mean, so Janet with Vet Catch, what is it? So Vet Catch is um Bill Rutherford, the one the captain who helped me with the fishing tournament. Um it's his charity. He takes out veterans fishing and um I think part of
his vet catch also is he also does um fishing days with kids. In fact, his is coming up I think May 31st at Sims Park usually. So we've been out with them. But you should know I do. Well, so
his boat is 100% accessible. So he actually takes out disabled bets. Like I think he can handle the 500 to,000 pound wheelchairs, the whole nine yards. He um and he does it all for completely nothing. It's all for free. And then uh most of the kids that he takes out are
vets, disabled vets, kids um to cuz when you got mom or dad that come home and they're not the same, they go through a lot. And so he takes out those kids to help them heal from all that. Yeah. the cancer kids also. Yes. Yep. But yeah, so
it's a very he what he does is amazing and he's been doing it for a long time. He even takes half the money. We just accept these three vendors and we got four. Well, let's do the first three. Well, let's talk about it. No, we should
talk about it. Can we have somewhere to be at? I'm hungry. Um Oh, he didn't even share his candy. So, but that's okay. The next one is Runaways. Okay, Kim. My suggestion to them was because
they are nonprofit, they are in the city, um I know that there's been several employees that have adopted animals from them and they're they're always looking for help. What do they do? Animal rescue. Nine bunnies. Do they really? They have
they do have nine bunnies. They're a terrible neighbor, but they're not a good neighbor. They're not a good neighbor, but they but they do good work. They got money to put a big fix on and they don't clean the waterway. Okay. All right. They have cats and dogs issue because they're not a good neighbor.
I actually have a coworker who adopted um a cat from there, Megatron, and he's the cutest little thing. So, yeah. Well, he's big now, but my prospect performance next door, my grandson brings his young players over there and they volunteer for free over there. They
cleaned up after the storm and their cause is good. And there's also a Okay. And then crawl for the cure. That is um the cancer crawl that is hosted in the city every year. Um the money goes to MA Cancer Center. um that
actually is a little bit closer to my heart because obviously my cancer situation um and after everything last year I was able to walk the whole route um right after my surgery so that's really kind of close to my heart and I
know Carrie Canel is as well so and she was in the city and it's hosted in the city sure um the West Pasco Historical Society obviously they're very prominent in the community um they host a lot free events. They basically work, you know,
on all volunteer basis and donation. Um, if it wasn't for history and her if it wasn't for them for history and heritage day, we probably would not have had as many people as we did because they literally blasted it to everybody and half of their organization came here. Um, they also reached out and are doing
that special um, event for us on Friday that they're hosting at Peace Mall and they're only taking a $10 donation. So, um I would that's why I would recommend that to I recommend that we amend and do four. I
was going to say that do that. I've actually got maybe a better idea. I think so. Obviously, we had the the dump tank thing earlier. We just had the one. Why don't we Why don't we look at
combining the dump tank proceeds and the the auction and we distribute equally amongst all be five of them then right that's a great idea and that way we wouldn't have to exclude anybody hopefully we would um and that
way you know I can still push the button yeah and that we make we may get more money for everybody and it's yeah and it'll mean more because it'll be multiple charities you can keep pushing the button and that way we wouldn't be lopsided on on charity as possible. So I agree because they're all great causes.
So all good causes. So logistically um because we had that motion on that earlier. Ashley, how do you want us to do that? It's still in the same meeting. So I think we I would just make another motion as what
you stated and just go with that. I mean I know that there was a motion and you voted on those. Just make it I mean Well, how about this? I make a motion to amend the earlier motion to only have proceeds. I don't know how you want to
do that. Earlier motions, two I think we just need I think we need to resend that. Amend it or it? Yeah. All right. So, you already said two. Is it to do two, right? S made the motion and Janet
seconded for all three or all I'm sorry. Hold on. We have a Okay. So, let's just address the one because we're going to change our scope here. So, you made the motion for hearts hearts and hands and hands. So,
um why don't you um that was a decision was made. So, I'm not really sure how we pull that. Do you know Matt? Well, I mean it's it's you're collecting cards and hands. You would just have to make a a secondary motion that include the the proceeds from the
dump tank be included with the proceeds from the mayor's ball and those be distributed evenly distributed. Make a motion to resend that motion. That's what I thought. Okay. So, just make a motion and we just cover the All right. We'll make a motion to resend the earlier motion for hearts and hands
charity for the dump pink. Okay. Second. Okay. Motion second. Any further discussion on that? public comment. All in favor signify by saying I I opposed. Okay, that's that motion's rescended. And I need a new motion that we take the dunk tank um proceeds
as silent or the um uh raffled auction of the items at the mayor's ball, combine those, and all those uh proceeds will be divided equally between the five charities. Um, Hearts and Hands, Hearts and Hands, uh,
Crawl for Cure, Vet Catch, Runaways, Runaways Rescue, and West West Pasco Store Society. So moved. Okay, motion. Is there a second? Second. Motion, a second. Any further discussion? Any public comment? Back for
vote. All in favor signify by saying I. I. I. Opposed? Motion carries. Good. Did we have to resend one more or no? We didn't talk about pricing for the raffles for the tickets. Oh, yeah, we
do. Um, so dollar ticket probably. I don't know, but dollar ticket and uh you can do um you get 25 for 20 or something. Yeah. I wish we had a model we could can
we decide that next meeting? Yeah, because I mean it also depends on how um how much we're actually putting in these baskets, right? Yeah. Let's let's hold off on that discussion. I'm going to try to help. Can you put
that on the agenda for next week to Yeah, for the raffle. Let's let's discuss it next meeting. That's fine. Yeah. Thank you. Can you guys see? Yeah. So, right now we are at 44.
Um, this is the list. These are all the yeses. Oh, sorry. Sorry. Um, so we have 44 yeses. I'm also tracking who has not come who um RSVPd. No. Um, as far as the
dignitaries, uh, Jack and Michelle Mariano are the only ones that have confirmed that they be here, but Mike Moore and Mike Moore. Yes. Um, but here's everybody with the nose. Chopper, you got Chopper and uh, Jerry
Jane. I have Chopper and Debbie Mans. Okay. Yeah. Who said no? Who? Oh, everybody at the bottom said no. And then on the boards and committees, um, every the ones that did not RSP RSVP, I
called everyone today and either talked to them or left a message. So the ones that I talked to were nos and I left four messages and have not heard back from them yet. For all the boards. For all the boards and committees. Yes. Uh, is all council?
Uh, everybody but uh, Councilwoman Burke. Okay. Yeah. So I have it split up basically by committee or other. Um so we have city council up top. Here's our centennial.
Then um staff DAC P&Z uh resiliency and then these are no. They're not city committee. Um but then also I've been tracking two on the city invite list and then the dignitary list
as well. We have some dignitaries that did not respond. Um, I did email them yesterday and I have not heard back yet. And the the what was the date on the RSVP? Friday, but today was the last day. I have to give her account. So, this past Friday was the RVP date. Okay.
Yeah. So, they're late on their RSVP. 44 as of right now. And Adam said that there have been no more tickets purchased. Um, I'm also keeping a running tally of what was spent. So, the budget was 10,000. We
have the DJ, uh, Spartan Manor, that's based on the dinners right now with the 44, uh, the photographer, the printing that we've done, and then this is the remaining 497629. Okay. And so we're we're going to have an expense of something per individual
for the food, right? Do you guys That is the food the 23 88.96 that's that's based on that here. Oh, that's based on the So, I'm I'm keeping track down here, too, to see what So, this is the the Yeah, we're exact. I'm keeping Take
note of this, finance director. Yeah, I'm learning. So, basically, it's 48.84 for the vegetarian. 48. And that's that's with the chairs. That's with the That's with the 20%. That's the actual per person price. Um, so I'm totaling it out as
it's and it's calculating as I add up to the top and then it's dropping it down here. and then calculating it. That's the total to Spartan right now. Okay. The actual uh I I know of um just to if you want to put placeholders in there just to so we can look at income. Um I
know a table of eight's going to confirm. Okay. So that's 750. Okay. Um is that Brian group or is that somebody else? No, somebody else. Okay. And Ocean declined altogether. So Oh, really? Yeah. They said they were going to be
either out of town or they didn't have enough people available to the table. Wow. Okay. Well, that's that's too bad. Are we not taking So, we're not taking reservations or anything from anybody after. Well, you still come up to the day of
the event. I just have to give her I have to give her a head count as of today. She said we can always add, but I I have to give her an actual today like an idea. So, like if if your actual count is what? 40 44. Okay. So, so we may want to
consider rounding this up to 55 or 60, right? Because the table of eight because you've got eight and then if you make any other stragglers or any other I've got a table of eights and I've got uh two more, right? So, there's 10 that David
Wallace, I reached out to him on Facebook. I think he bought a ticket. He paid for two. Yeah, he paid for two, but I don't know what he's eating, so he's not on here. I can get a hold of him. Okay. Um, so we got 10 more if you want to say 10. So that's 750 and then 200. So 950.
Um, I did want to know um, I'm planning to make the cards for everyone who's attending um, place cards and we're going to put like a little bead and a feather so it'll look good. And then the like if they want chicken or steak. I went to a wedding two weeks ago and they
literally have a sticker that's like chicken or steak and it was a spart manner. So that went very well. The the um waiters were just going around and looking and then you would put it. So I want to order those. So if I could just start having like a a guest list, Kim,
if you can with the people's names and their selection, their actual names and then I can we can start doing those so that it doesn't all fall in one day and we have to spend hours doing it if possible. Are are guests um only getting the challenge coins or are they getting
They're going to get a book as well. And I have a question about that. Um the gentleman, Mr. Charity, he's selling the books to us for $3 a book. Um we were saying to get 50, like we were thinking 100 people, so 50 books and then I'm going to see if he can sign them to give
it to us as a favor. Um like a take-home favor. So they'll have a book and then the challenge coins. Mrs. YouTuber and I talked that there's a um you saw this cute plate thing that we can make that it's you put the the challenge coin in a in a box like a little gift box it looks
like in gold and black ribbon looks very nice um so we can put them in there cuz the challenge coins don't come with anything right just the little the little sleeve but that's it right so instead of just throwing it around we could just put it like a little so those so those will go on the plate and then you have the book so those are the book
those are what we're giving the book yes and then if they can have um is everybody getting a book and a challenge coin or is it like That's what I'm That's what I'm asking. Everybody's getting a challenge. The books were confirmed. I thought we were just doing the challenge coins. So, the books are confirmed. I thought they were
confirmed. No, we we talked about them. Um we never because I I don't remember where we left off with that. I think we were going to have Mr. Mallet look at the book to make sure for accuracy, but I don't know what ever happened with that. I don't think Yeah, I don't think anybody else looked at it. Lori, reach out to me and then I have the contact
information for um Mr. Charity. He's probably going to go to Centennial Festival to sell his books and sign them. Um it's up to you guys if we want to do it. I haven't told him yes yet. So just a challenge. We got all the medals.
No, those go try to give those away a lot. Huh? Those of the time all of the also we got I think the challenge point and a little something else would be nice. Yeah, right. Exactly. For $100 at the car show for a dollar. You want me
to? Well, why don't you why don't you find out if I mean that something at the very end, right? Just find out if he's willing to do that and Oh, he's going to print them. The books. No, he's willing to do them. Yeah. We've already talked to him. I I have Lori has spoken with him and he's willing to do three u $3
per book for us. Oh, he's talking about buying books for him then giving them out. Yes, he's charging us for the books. Okay. Yeah. I had to work that out with Lori because I thought it was for free, but it wasn't. So, too. And it's a And it's a soft cover book like basically the way you showed us. Yes. Draft the last time. Yes. It's like
that. And then we were even thinking of putting so it's not just a book like a ribbon over it or something like so. So, it could be on the Yeah, that would be Yeah. I mean, it's up to you guys. So, we got two games to get to people. And he would sign it. I I'm gonna be I'm
gonna have What is the book? I I history here's here's here's a angle on that just and just probably close that topic out. We got a lot more stuff to talk about. But if it comes down paying for something, we're buying that. You know, I I guess I have a problem with that without going through it meticulously, see if it's
accurate or whatever. We don't want to we don't want to give that out. We don't spend funds on it and give it out and be something wrong with it or whatever. Now, if he wants to sell it or whatever, that's kind of him kind of out of it. So he can sell it himself at the Centennial Festival. He would like to do that, but we're not see his book, right? I have I
have I don't I'll tell him that. And then um so then I would like to have something else though because we have the challenge point. What else can we give as a favor? Like a take-home favor? Well, the the tickets are we get Yeah. I
mean, I should get a ticket. The tickets. So, do we need anything else? You normally give two as a a party like that, like weddings and and baby showers and things. You give two little back at Newport Richie. What What they
wine glass? Oh, they give a wine glass. They give a glass. Is that something we can do? They one thing. They give a wine glass. Yeah, they one thing. Yeah. I think if it's in the gift box, I think it'd be fine. If it was just the challenge coin, it would in the little box. Yeah. And
the little guys are okay with the gift box. Yeah. Is there any objections? Put them in a gift box. Or or what about one of those like organza bags? Would they be cheaper? Like you know that they put the Jordan almonds in with the little tri the string the
thing I have. Yeah. I have Do they have to be ordered or can we get them locally? We would have to order I don't know if you guys can see it. Yeah. That's cute. Something like that.
Yeah. Yeah. Craft store. Yes. Something. I mean, if we can get them in time. Oh, that we can buy probably in Hobby Lobby. Well, that's what I was thinking. Little boxes, right? Yeah, we can make them. And I can make the the ribbon. Um,
okay. So, we just want to do that. I think that's fine. Okay. I I think the coins are nice. No, the coins are very nice. I think it's are really nice, too. Yeah. actually. Yes. So, how are we We're going to give them the tickets as they come in, right? Yep. Okay. There are tickets. All right. And then, um Oh,
forgot. Oh, can we still talk? Yeah. Okay. Oh, well. So, you got this. Well, no, I just kind of wanted to go through the list just to confirm that we have because I also have a I've been keeping like a running tally and everything and I have like items and task list on here. Um, so just to confirm, we changed the
baked potato to roasted potato and then we swapped the fried ravioli out for spanicopa because Daffany suggested the spanicopa over the um mini kiche because she said they do not reheat well and they just don't look appetizing.
So that's like a spinach pie, the little mini spinach pie crust. Um, that was already taken care of. So I talked to her about that. Um, we have black tablecloths with gold napkins. That was already sent to her on 321. I
just want to make sure none of that has changed. Black table, black tablecloth, gold napkins. Okay, we're going to do the gold uh chioari chairs. Dip by Demi is doing the desserts and the dessert table. She's
going to be there at 4:00 to meet me to set the dessert table up. Um, that's just my little note because I have trays in my storage unit that I have to get. I have a question for by Demi. Sorry. Is she setting up the actual table? Yeah. Is she decorating
it? Yes. Okay. So, she's going to decorate it. Can Well, we'll talk about that when we talk about everything else. So, um DJ photo booth up lighting. Oh, he said he can bring up to 40 lights. Okay. But depending on the room, he said it's
just going to depend on the room, but he can bring up to 40. Yeah, around 40 lights. Okay, perfect. Thank you. Um, the itinerary is I sent that to Ashley. You guys should see that was a draft itinerary for us to look over. Um, I need to provide that to the DJ still.
The piano player, uh, she's already taken care of. Um, her name is Lai. Judith Kudos is sponsoring that. Um, we have the 1920s vehicles that will be there. Um, Daphne did let me know that the centerpiece person, it's $65 a
centerpiece. So, yeah, I've been speaking to that gentleman. He doesn't have what we need. So, this is her person. Is that the same person? It's the same person from Tampa events. Okay. So, we went yesterday and and out of the balloons out of another event that was from Spartan Manor, we got their event
person and then just to give estimates so we could talk. So this the person you're talking to is not DAP's person or it is DA's person. It's DAP's person that she recommended. This other person that we went to was from an event that Spart Manor had. Okay. At the care.
Okay. Yes. Cuz she said it was a a lady. So is it the same person? Oh, I It was Jay from Camp. That's the one. No, it was it's a lady. And it's it's the it's the feather things that you sent me. Yeah. I I have Tampa. Hang on. Unless I
saw I was in Yeah. Jay Jay Tampa events your trusted event team. Unless the lady was I guess she said her assistant or something maybe. Hang on. Yes. One second. Let me tell you Jesus. I got because he wrote me. He
said, "Good evening. mentioned you may reach out with a question about the vases for the feathered centerpieces. Yeah, it's not. It's She gave me the Is it Tampa events? No, I don't think that's it. I think this is somebody else special.
This one he was saying 65. Also 65. Did she tell me what her name was? Hang on. Does that seem reasonable? 65 for center for center pieces. That's No, they're set up and break down that the person
keeps them bucks and we don't get to keep them. No, Adam. Really? Bella Bella events. We can make more of these. I never spoke with them. Yeah, Bella Events is who does that? And then the backdrop person is Inz with wonderful balloons,
but I did not get a price on the backdrop. I can bring the tree. So, Bella Events is the $65 and the that's the one with the feather plumes coming out of the crystal they have cuz she sent me the one of the it was Miami night or
something and it was just plain. It wasn't it didn't go with the theme and that's the only vases they had. But then this sent this to you. I don't know if this is the one that she showed you. That's so strange. Okay, since they're having they're having a subcommittee
meeting in between this. Sorry. No, let me finish going through this. So, we need to decide on what we're doing with the centerpieces. I'm glad you did that. So, I would get the candy the candy bar. I'll take the blouse. I need to just make the sign up. Um I probably need to get a few more. Uh I have actual jars
because I did a baby shower, so I had stuff left over. So, I'm just going to recycle that and use that. Not the candy, the jars. Um, well, I don't want anybody to think it was like old candy. Um, so just make a sign. Um, I talked to the photographer today. He's only going
to charge $200 and provide a link. Um, he's going to be there from start to finish. Um, the event itinerary we have to review. Um, and once that's done, I'll get those printed up. And then I was also going to do a program sponsor,
not necessarily a program, but maybe on the back of that itinerary if we have a list of all the sponsors. Um, and then the headcount to Daphne. So, I was going to ask you if we're going to have a program or some type of something. What's the old whiskey barrels? That's going to We're going to talk about that.
That's a different thing. That's That's a different thing. Yes. So, is there anything else I need to add to this list that we're missing that Do we have to pay for the photos after we're charging him $200 to take the photos and then we have to No, we don't
pay for those that he just provides a link and then we can pull them from the link. They're digital. And then the Oh, and then the photo booth, they're actually printed right there on site and there is an attendant. That's Are they going to have our logo on it or something on it? I don't think so. The
back there'll be a backdrop in the picture. We should have that. No, in the photo booth. There's no backdrop. The logo on the photo booth is just a Oh, it's just like photo. Yeah, it's a photo booth. Yeah, there should be. They don't have like a like I mean, we could do those with the little stickers on them,
I guess. And we hold You could probably make a a sticker of the logo to put Yes. Yes. and in the booth itself or or things that people can hold like these 100 things. They usually do a bunch of props and everything when you do the photo. Yeah, the props are included as
well. So maybe we can mix up some Centennial IoT. Um I wanted to talk about department heads. We we touched on it. We touched on that a little bit and um and looking at our headcount um you know and I was wanted
to see if what do we want to do for our you know department heads and yeah you said and their and their guests um you know and their their plus ones um we talked about a little bit. I wanted to see where where we so that's where I was going. I want I want to finalize see what we had what our what our cost was
and then I wanted to see what the cost was per person with just food at that point right so what's what's the meal cost 40 it is steak is 5844 chicken and vegetarian is 4884 okay so if we if we
just um round up to 60 let's say 60 per person is what it's costing us um and we Yeah. So if you if you add the if you add mine, say I got the 750, there's two actually got three. Um so three. So it's
1,50. That puts us at what do we got left on your thing as a budget? Yeah. So you have like five. So we got about six grand left in the budget of the 10.
Okay. So obviously We we So staff right now has 50% off on their ticket and full price for their plus one, right? Is that where we left that?
We we touched on it, but I don't think we made any No, we we had staff 50 staff like general staff or we talking everybody staff was getting 50% off, I think. Yeah, right. True. Thought we didn't. I don't remember. Yeah, I don't I don't recall.
Well, I know you supposed to see if they were interested in doing it 50% or something. No, it was just at that time it was just I don't think we did that. Well, so department heads we have how many obviously you're one and Ashley's
technically one too, but there's three of us already in. So So there's So who who we talking about? Fire chief, police chief. Veronica. Veronica. That's three. Daryl. Daryl's four. No, Daryl's Daryl can't be a member. Well, Daryl and Daryl's also a committee member, so he would be allowed anyway, but he he said
he cannot he couldn't attend anyhow, which Matt's going to talk to him about that tomorrow. Remind his attendance. Oh, yeah. So, this is a handful, five or less probably. It's not already. And I think we should extend it to Captain Quinn, too.
Yeah. So I I was thinking, you know, extending it to department heads and um um and you know, captains um and supervisors. Uh that was my thought, which each department only had I mean, well, it all depends. I mean,
because the um if we did the admin captain for the fire department, there's just one. The police department only has one captain. Um public works has two supervisors. Uh I think that's it. So, oh, and we did we never included Danny
Fields in the original list. Should we have included him or Pastor Lord? I mean, I know it's short notice now, but I just realized we never included that. Yeah. Well, let's let's talk about So, how how many can we
accommodate? Yeah. What's the total? 400. 400. We're at 50ish. Yeah. Well, 50 like 55. You're guaranteed that the ones that you Those are good. Yeah, they are good. Yeah. Okay. Um,
but those are paid tickets. What's the right So, so I definitely department heads whoever's left and I how we see I say the department's heads in there plus ones. That's my recommendation because the committees we did they were free and then at full price
for the second one, right? Yes, that's full price for the second one. Yes. Yeah. Do we want to change? We could consider changing that as well. Hopefully, we can get more of an attendance. So, we have how many committee members confirm? Um, hang on.
But you got to tell her this like tomorrow, right? I have to tell her tonight. What without counsel? I have two, three, four. Four and not including us.
You got my plus one. Yes. Bring a friend. Was I know council plus one was included. Is our committee plus one's included as well? I believe so. I don't remember if it was or not to be honest with you. But we can we can Originally I
had suggested that the centennial was included a guest and then the other committees were full price. Yeah. So ours the centennials is included the centennial should have included with one guest with one guest. Okay. Well, I
wonder how many the committee members would if they could get their guests as well if that would increase it. Well, the ones that I got one paid already. Yeah, the ones that I talked to today, they could not absolutely come. They had either a conflict or they were not well
or there was something else going. So, well, I would say definitely department heads. How do you deal with the like you said, Captain Quinn? Where do you draw that line, I guess, or do we just want to open it up to staff? I think you should open it up to staff, my opinion,
or let the department heads go bring their second person free and then staff get 50%. But the staff, they should get something. We We're going to talk about 10 for free anyway with the the lottery. Mhm.
And we're with staff. That's and how many staff we have? Well, 68, but uh yeah, several of them are Yeah, already included. So, let's say we get
40. That's $2,400 bucks at $60 ahead. So, do we want to make the the count at 100 so she could submit that and see what happens? the count. I'm not I'm I'm trying to figure out the count's gonna be what the count is until we can get No, I mean
that's I'm saying we set the bar at 100. We're right now without your without your 10 54. I just don't want us to be on a hook on the hook for extra meals, too. 75 maybe. 75.
Yeah, tell her 75 and then um but we could we figure out what we want to do to encourage participation. Um can we do like a flash sale or something? I mean, I know that we don't want to, but I mean to have participation people go. Well, the
problem is we've got sales and if you do flash sale, you really need to we can go up. No, I think we just do the staff at $50. I mean, but as we got closer, you can always bring bringing somebody. They would be 100. We already had
that. That's what I know, but that never really got solidified and sent out. When you sent it out, you didn't have any interest, right? 44 right now% the staff did they did they confirm that they buy or just
it was just a had a couple had a couple said 50% off not not an asked it was a submit it was interest their their second person at $50 too they can bring Well, if we if it was extended to to
staff, they could come free and our guest could be 50% off. What's your thoughts on that? I'm okay with that. I'm good with that, Matt. All staff, not just department heads.
All staff. All paid staff. What about department heads? We didn't discuss. We didn't confirm. So kind of in the mix here where we do the same or trying to make sure I think the department has departments could bring a gas for free. Yeah, we're only talking a handful. So I mean that's
very small and then the rest of staff would be 150 but I mean you know free and then 50%. What I'm concerned though is what she needs to submit the count to cover what we're talking about right now. What it could be. Yeah. So, do we
want to make that 75? She get That's tomorrow, right? No, I have to tell her tonight. Tonight 75 is what I would say tonight. And then um because with his table we're already go down. Yeah. Die said you can have like she can have someone even that same day come in and
she can do the food. You can go up but you can't go down. Like we can't take away meals. So if we tell her 75 and it's only 65, we're on the hook for 10 more deals. Yeah, but if but if we tell her 60 and we go to 100, then that's okay. Well, what I don't want to do is I
don't want to undershoot and then and then we have all these this influx of people and all a sudden she but they can accommodate. She said they can accommodate. So how many she we can always add we can't take away. Yeah. She said that same day you she could have people come in that same
day. I would be hardressed to believe that if we if we had 75 and we had 400 show up that she could accommodate that. There's just Yeah, I mean I don't Yeah, that just I mean unless they're just way over ordering, which I know they're not doing that, right? There has to be. In my mind, I'm thinking she's thinking
maybe like 20 30 people, not 130. Why don't I split the difference and go with 70? We're already at We're already 44 54. So, hey, no, we're actually 55. 455 now
60 I'd say 60 and every vendor is already accommodated and we have to I got the vendors accommodated the two sets of cars that are coming photographer DJ they're all they're all just they're on the list y okay we still have to talk about some other vendors
too the carnival girls and stuff we want to do the flapper we have expenses but they're people too they might oh is it so is what's are we doing for the like the photo booth guy eaten as well. They that was included in there. Yes. Is that
Are they including at 44? Actually, okay. There's another I got to ask because I'm not used to that. I know. I know. What about Ryan? How many tickets does he get? We didn't because I don't think he did. The other thing I was going to mention is we could
extend a free um we had whole table for Honda that we're not using, right? So, we could for the SP and we could do it by level. So if it was obviously if you if you only get I think that's well
for sure that but uh we had a couple 2500s in there we could give we give a a free ticket and plus one to all our sponsors um to a certain level it was a table for the tonquin.
Well, do we give since Ocean's not coming, do we give Ryan a table or does he have does he have a table? I mean, we could we could do that. Yes, ma'am. I mean, I'm open for anything. Like I said, I want to make
sure that we have I mean, we're we we budgeted 10 grand. Spend the 10 grand. We're getting ready to spend it. There's other stuff I just that's why I want to solidify what we're going to do from a from a freebie so we know where we're at to talk about the next thing
come in. Is it possible s go ahead good we go you guys are jumping around so can we handle the department head and guest issue the staff and guest issue and then sponsors and guest issue so I can
confirm that we have this because I don't want back. So, let's let's let's focus on the sponsors right now because they put money in. I want to address them before we give out other stuff. So, um you got list of the I know we had
several thousand levels. Oh, it's on. We had Cody River at 10,000. We had Edison private school at 2500. Whiskey doses at 2500. Um the rest of them were a
thousand. So we had and then the city of Port Richie gave 10,000. You want to start at you want you want to go as low as 2500 or you want to do 5,000 um or go as low as 1,000. We
should conclude all the sponsors. But you also have benefits that gave in kind of to 25, right? That would include them as well. Any kinds? No, not 100. Well, that's like a thousand and up. They could they could get Well, that's almost everybody except
about five people. One, two, three, four, five, six. You're only eliminating six people if you go a thousand and up. So, just include. So, here what I would what I would say is if uh you're sponsored a thousand level, we'll give you a free ticket.
If you're 2500 if you're 2500 2500 and up. Um or so so Ryan will get how many? 2500 and up and I I would offer the table to Ryan just does not use that. So do we need a motion? So how much is a,000 free
ticket 2500 two tickets and what else? Right. 2500. So 2500 and we don't have anything between,000 2500. going to give Ryan going to give Ryan the table 20 10 5 and 2500. Do do you need to do more?
Well, that's irrelevant now. So, because there's no tickets on there other than the top table, correct talking about the level, right? So, we're so Yeah. Right. So, we're modifying here. So, basically, if you're at the $1,000 level, we'll give you a free ticket to the mayor's ball. Okay.
And then if you're 2500 or more Ryan at 10,000 level get a table. Is there a motion for that? I'll make a motion. Deon already paid Deon Aaron, one of the sponsors. He's
on. Oh, okay. Yeah, he's on one of the committees and he's coming by himself. So Okay. Motion to second. I motion and actually Debbie second. Yeah. Did you need to state the motion? I
100,000 level you get one ticket. 2500 above you get two tickets. 10,000 you get the table. Okay. And who's going to tell these people? Well, hold on a second. So, I got motion second. Any further discussion on that? Any public comment? Back for vote. All in favor? 65
saying I opposed. And motion carries. The is somebody gonna reach out to let them know the sponsors. Do you have all the contacts? So I can reach out to Bash because I have her contact. She's 2500. Yeah. One way or the other we we'll you
know stuff like that. So uh let's Caroline, let me let me do the initial contact. Perfect. For everybody. Um that way I it's you know just it'll go all go out. Um and I'll let them know. Can I get the specifics again? That was one ticket at a thousand. Y two tickets. If
you're $1,000 sponsor above, you get one free ticket. Okay. If it's 2500 and above, you get two. All right. And then the table for 10,000. And that includes the ins. Okay. And so do we need a Let's see if that's canceled. We got one, two, three, four,
five, six, seven, eight, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25. So, it's about 25 tickets if they're all used, right?
So, 25 is say 60. So it's about 1500 call. Okay. I try to do the best to retail till like tomorrow. Okay. So now you have department head. What's that? Now we have department heads. Yeah. Department heads and
guests. Let's just let's just make it even employees. You know what I'm saying? If we're going to give out a free ticket, give to employees. That way we aren't sitting here saying department heads or whatever. Well, I Well, I think I mean we can do that, but if we're going to do the plus ones over
just department heads, I just employees a free ticket and everybody else their plus one 50% off. I think the department head should have their plus one hand. Yes. Yeah, that's why we're department head police chief and fire chief. Would you want you want to
come anyway and you Well, he's already right. But your plus one would be included. So, I don't I don't care about paying. I'm not going to, but I don't care to. Okay. So, for department heads, whoever's left that's not already in the mix or whatever, they're plus we don't
want to hand them out if like for instance want to stack freebies that for department heads. So, any department heads not already on the list, free ticket and a plus one. Is there a motion for that? Plus one and a department heads. Okay. department heads that
aren't already getting tickets. I make a motion that all department heads get a free ticket and a plus one if you're a department head and you're not already going already on a border range. Okay. Is there a second? I have a motion to second. Any further discussion? Comment back on favor by saying I I
opposed. Motion carries. So that's probably about six to eight tickets. I don't think there's that many. Okay. And actually then the next is just employees. I make a motion for the employee ticket to be free and their plus one to be half off and their plus
one to be half off. Second. Okay. Motion second. Any further discussion on that? Any public comment? See put the vote. All in favor signify saying I. I opposed. Okay. Motion carries. All right. So just to clarify with what you
have to tell her tonight, can you find out from her like in the in the event that we have this all of a sudden influx of I mean department has is only a couple people that's one thing but if we get 25 employees tomorrow say
yeah I'll go now that the rule you know it's changed yeah you know so I'm going to make a suggestion here that tomorrow morning we have an all staff email go out to to everybody with with that information and have them get back to us
by Friday. Yes. So that we can update before Monday. Yes. And that way she and it because it's uh that gives them a full week to to change that number. We'll go in with 75 for tonight. I think we'll get there.
So I have a question with committees. What was the committees again? Committee is free. free and their and their guest is full price. Okay. Are you talking about this committee? No, we're included. Ours was included. Yeah, that's what that's why I was clarifying.
Our guest is committee. Our guest our guest is included. Yes. And then I think we should offer the committees too 50% off for their guests. No. No. Well, we got we got all the RSVPs back. I think we were going to get because the ones that I talked to today were already had
prior commitments. I mean, if you want to make a motion that we can add that in there in case. Yeah. In case somebody changes their mind. Go ahead. Okay. I make a motion for the committee members to have to be free, but they any committees outside of oursel um any committee for a free ticket for
themselves and then 50% off for their guests. So like to see it with a motion. Okay. Motion second. Any further discussion? So discussion just so make so we have Lori that's paid full. So there'll be another refund to Lori passes.
Sorry. Any further discussion? Any public comment? Seeing I put a vote on favor signify saying I. I. I. Opposed. Motion carries. Work. That's it. Sorry. Can I go ahead? Um, I would like to
propose also that um, S, if you can prepare a um, a final press release that talks about the mayor's ball that talks about our events on Saturday, our our time capsule, our events on Sunday, so
that we can kind of um, get that out to the media because we might have just general public who want to come to the mayor's What? I would say, you know, the city of Port Richie wraps up their centennial celebration with, you know, four great
events. Um, well, did we get on all events and event bright? Is that not just Eventbrite, but I think I And and the thing is because because we had this cut off today about the mayor's ball, right? And then that was mostly it's like an invitation type of thing. I
didn't know we were trying to get in general public as well. So, it's it's the only one I need to post on Eventbrite if I was going to do that. We want people buying tickets. Everything else is except for that one. So, um I can post it, but I
wanted to talk about because she was telling me the cut off is today to let them know about how many dinners we're going to have and so how many people can we really get to show up cuz like if I if I put this out if I put this out blasted out and you get 200 people that want to come. But I thought that's what
we were doing. That would be nice. Well, that' be nice to have that out there for a couple weeks ago. Yeah. But I did just I just recently did this and no offense, I've got a lot of other stuff on my plate besides worrying about posting stuff on, you know, Eventbrite and and all events. And by the way,
there's catches to that which I can I can further elaborate about that. Um and very expensive, by the way. So, um, it's been blasted several times. Facebook, we've posted the events multiple times. I didn't say Facebook. I asked if you can do a press release that
goes to other, you know, like to Sunost News. I can see that Sun Coast News is not going to print it until if it went out today. They wouldn't even print it until after next week. Yeah. Right. So, it would be out next Tuesday, Wednesday, whenever it is. and we'd have
events at the, you know, our final events are the end of that's the end. I just I just think that not everybody reads Facebook, including myself. Not everybody goes on the city's website, including myself. I'm not a resident here, you know. So, well, I'm not sure
many people read Sunost news either, and most of the most that distribution is on Facebook. However, digital. Why not why not put out every single option that that's there? But that's just my own opinion. I'll put something together and talk to Ashley about getting She had all
the she had all the events out there when we first solidified as well, right? But this is a followup thing here. The city's getting ready for their final big blast, their parade and their fireworks and their, you know, and all of this, you know. So, we we haven't had we've
had terrible attendance at our events. And I think it's because um the public didn't know that these events were happening. I think whatever public was supposed to know that was the whole idea. Wait a minute. No, no. I hope we're not shifting blame here
because I've I'm not I've done several I've done a lot of effort and I want to finish this out. I've I've done several efforts to get all these events out multiple times. She has printed and made we've made hundreds of flyers that have gone out. People have handed out flyers several times. I know this has been posted on on website, Facebook multiple
times. Uh Joy FM. We we've pushed it a lot. We've pushed our events to several pages throughout Facebook and and social media mo multiple times. This is a new age. We can I can go ahead and spend hundreds of dollars on a on a Tampa Bay ad that I'm telling you right now,
you're not going to get that much of a response. Will I explore it? Absolutely. But I'm just telling you what, you know, this is the modern day. I just asked for a press release. I said, I will look into that. But, you know, the thing is is that I am not I'm not going to be held responsible that I that this has not been pushed out because every event
has been pushed out. I'm just I'm just stating the fact that I know you didn't say that, but I'm just holding the fact here, Janet. I'm stating the fact that I have pressed I've pushed every event as hard as as hard as I can. As hard as I can. Every event attendance is not my
time. attendance is not my fault. Okay. You sound you did. I'm just stating a fact. I'm just stating a fact. But it has been to the general public. Hold on. Hold on. Let's settle down. No, it's not a not a fight. Not a blame.
Hold on a minute. You're such a Hold on a minute. Listen. We We could So hold on, Janet. Hold on. Every time we post something on our website is a press release. The press is supposed to be watching. I believe our website if something comes out if they want to if
they want to run it they can run it. So again I don't know what exactly you mean by this glamorous press release that uh but I don't think it's going to garner much if I could. Sure. So I know for a fact News is following our our
Facebook page because she calls me about stories that she gets from our Facebook page. She also watches all of our council meetings. she calls me about council meetings and what she sees on those. So, I mean there is to the Sun
Coast News which is probably the only media that covers the city except when there's something bad happening then then they're live. Um they are following our feeds as well as the uh let's see other Facebook page that's not
city related. Oh, they're even watching that. Yeah, because I get calls off that as well. Um, so I think by by extension the way that we do things, they are reaching the one reporter that is responsible for the city that puts
stories in. Yeah. And so and honestly Tampa Bay Times when they do run something, it's the exact same article that Sun Coast News put together. A lot of times they just Barbara Bennett is she I think she pays attention to what that is and she'll if something they want to carry,
they put it on there. That being said, the attendance and I I'll just give you personal experience. We've got 3,200 residents when I ran for election and other elections mailed to each house pretty much in the city. Talk about the election coming up. We get a handful of
voters. And so the attendance is not necessarily lack of getting the word out. It's the lack of consumption and lack of participation. Um that's really all it is. But I think what Janet means is not just the residents here. You mean like out everywhere? For example, like Bay 9 News. Is that what you're saying?
Like what's going on in the weekend? You want like a snit bit of what's going on? Is that what it is? Just something of like a summary of we're having this a little bit more substance. Okay. Yeah. Feel your frustration for sure. And believe and and like I said, because we
worked hard and we haven't gotten the return that we Well, and that's that's that's no fault of anyone on this committee. Absolutely. And and that's not what I was trying to say. And I've the mayor's boss the mayor's boss specifically right I pushed that out a couple weeks ago and in separate groups
thousands I mean the Newport Richie group has 32,000 followers so if they're going on their Facebook they're going to see that out there. Our community market that stuff goes out there. So, it's um you know, I'm all for if there's a way to to do something that didn't I mean,
we could we could spend a lot of money on advertising and it might yield a couple tickets. I agree. But it's not worth the cost. Absolutely. It was more just a news a news release just whoever South said he's got you know a big um I
mean we have the May events flyer. Is that something we could just provide to Bay News9 that they'll just share it? I mean I mean I thought about that like Bay News like I just thought about that like what's going on in the weekend. I'll find out who it is and we can just push it out. I can even write a little
paragraph to Bay Night News and say, "Hey, can you do this?" And then what our events are. Simple. I mean, we can do that. Every hour microphone at the end of every hour on Bay News9, they have a what's happening
thing, you know, and they I can find that out. All these kind of events. I think realistically too for our events unless you're right here in this local area. I mean people down in Tampa come down here. No, absolutely. But how many people have we have we
encountered throughout the course of this? And I know it's getting late but who have said, "Oh, do you don't you know about the city turning 100 the centennial?" Oh, I didn't know anything about that. You know, and they're the people right in the city. They know nothing about I can I'll give you
example and then we'll close this topic out. Yeah. Again, they'll use running for election as an example. Sure. I sent three flyers out. When I knocked on the door, after three flyers went out, they didn't know who you were. So, again, it's a consumption thing. Do you want to pay attention? It's, you know, I think
everybody knows we're having a centennial. Before the business expo, I went ahead and we, you know, reposted it to everything we have in including our mass media, which goes directly to 350 people. 350 people just like my phone gets a text and an email directly and
none of them even came to the business expo. Yeah. That I knew for a fact went off on their phones because they signed up for it. And that has gone out to everything that I push to all those people because now we have this we have the we can select it to a community and not in an emergency. And that goes out
everything that I put out goes out to those 350 people. Thank you. and we didn't get any return at on from any of them and the business expo was literally around the corner from most of their homes. I think our biggest thing is uh we don't do things very often here. You
got a boomer on the bio by you or whatever. We don't I got Yeah, he showed up. I showed up too. But we don't we don't do anything. So it's hard to hard to, you know, have people come to things. We don't put on, you know, Fourth of July, whatever. So like it's hard to get people to come out. Nobody
Nobody knows you're here. They will come out from Tampa and stuff like they will. You can't just Yeah, we're gonna get more trouble at our festival than we will these other things. Signs. That's when they said, "Oh, they're having a car show." I think the signs actually we need to be better
19 better as a city. I put that I put that on sale. No, it's not just one person either. I mean, all of us have to do it and and not only us and the as everybody here, there has to be more people. Can you hold the sign up? We we've had free tickets out there that
people aren't taking advantage of. So, no. So, I mean, it is what it is. We're going to have the event and we're going to Absolutely. You know, if it's if it's 50 or 100, we'll just have I apologize if it was not it was not accusing anybody of anything. It's more just
frustration that we've worked really hard. Believe me, you know, like on all fronts, it's frustrating to put on these events and nobody show up. It's just it's it's it's really disappointing. We spent a lot of money on advertising and flyers, banners, um you know, it's a
lot of money has also gone out and time, staff time, uh committee time. Yeah. So, yeah, committee, we are not we're here as volunteers. A lot of us have, you know, day jobs. I know Kim and I very busy. So, I mean, we're doing what we can and we'll continue doing it. Thank
you. Volunteering, too. Okay. So, we talk about Absolutely. Just really quick, the itinerary, I just want to run through it because if I need to make changes, I got to get it printed. So, I just want to see if I need to add anything or take something away. Um, from 6:00 to 6:45, we have the cocktail
reception. From 7 7 to 7:15, we have the welcome from Mayor Hooper and then remarks by Mayor Chopper Davis. Uh, dinner from 7:15 to 8:15. And then from 8:15 to 8:30, recognition of centennial sponsors and all city committee of board
members. And then 8:30 to 10 dessert. Well, 8:15 to 8:30 is recognition of Okay. Yeah. And that's similar to the Deafany gave that type of itinerary. Oh, okay. Too. So that's great. Um, do you want to add in there the announcement of
the um the basket winners? Uh yeah. Yeah, we probably you want to do that later though like you put that in itinerary because you don't have to be present to win once you purchase that. Yeah. So we'll Well, unless you want it. We'll pick a time
probably maybe right after that because we may want to leave it open until the end too. try to get more money and then I'll I'll do a separate one that's got all sponsored because this is two-sided right now.
This is Oh, sorry. This is two It's two-sided right now as it is. And this is for the program is and I get So, is it going to be multiple pages? Just a Well, it's actually going to be a one page but double-sided. So, the welcome
all the sponsors will be listed on one I guess. Yeah. stuff. We can just I was just thinking we should just list them out except for Ocean and Ryan B's group and that's going to be on the plates and stuff. Okay, perfect. How are you going to do the sponsors on the back side of the No,
not it's going to be on a separate it's going to be on a separate one. Oh, okay. So, one one thing because on that topic um we MC we talking about Paul Freellander I think we mentioned what he can't do it obviously but he did give a a thing. Do
we need an MC or for what? The mayor's. Yeah. No, the DJ's going to do all that. Take care all that. He's going to take care of all that. I even told him today that once we finalize this, I was going to send this to him so he knew what we were doing. Okay. So, we don't need anybody else in front. Okay. Lori did tell me, let me just go. Lorie Simpson,
the chairwoman of the CAC, she stated that she Oh my goodness, I can't remember where she put it, but she got a um outfit for the DJ if you would like to wear it. Um, pretty sure I have to confirm though
because they're gonna make Adam, you do everything. Um, because let me just make sure I have to see where she sent it to me, but it was an outfit for the for the DJ. So, I'll I'll tell you after send a message on that
one. Where is that? We'll figure it out. So, the other thing is I can just do this on a sign and then do the itinerary and then the sponsors on the back. So, whatever you guys think. I love it. It looks fine. Okay. The way it is. It's
very pretty. Very nice. Yep. Good job. Looks great. Could you put flowers around the Sure. I am going to put I am going to put the Centennial logo on here. This was just a quick draft mockup. Great. Now, is that all your stuff in May's
ball? Yes. Okay. So, so we go with um Okay. So, Amanda Hoover and I went to eat Extravagana Productions Incorporated yesterday. Um Amanda got this information from or their contact
information from Morton Plants um hospital plant hospital. Right. Yes. They were the ones that did the um decorations for their diamond decoration. I think I believe it was inspired manners. So they gave us a tour of the warehouse. These people are
amazing. They have a pirate ship in there. Um they have 8 foot just to stand mushrooms. I mean they have the Game of Thrones throne. They have everything. Anything you would like they will make and it's like you go into it. It's an
experience. So when we presented what we liked, we felt like we're like we just need little things. Now this invoice is just everything that she thought of that she can put in here. Do not it's not 14,000 or anything like that. Amanda and I went through it today and we figured
out what was needed in the sense of making the place nice cuz we don't want to do, you know, a baker's bowl and then make it look very, you know, not good. Cheesy. Thank you for the work. Cheesy. So, Amanda and I went through it and if
I'm saying anything wrong, Amanda, let me know. Um, we're saying this a stage. We have a stage. They give the stage drape golden black to give it that Gatsby art deco look. First, do they not have a stage at Spartan? That's They have a stage, but they have to decorate
it. Spartan had Spartan has a stage, but I didn't think we needed a stage. Why are we getting a stage? We have a stage. She's giving us a stage. Is that where the DJ stage decorations? Yes, the DJ's going to be on the side there. Why is there a stage? We don't need a stage. It
comes with a stage. And we do. We're going to talk. You're talking about this comes with a stage. The Spartan Manor comes with a stage, right? Spart stage. So, but you need to decorate it. Yeah. Yes. We're talking about decorations, not the stage. Yeah. No, this is stage drape. Golden black.
Why do we have to decorate it if we're not using it? We are using it for what? to talk and to have the DJ there. Well, let's I assume we're going to have a stage there where we would have like I'd make my comments.
I was under the impression it would be a podium, not a stage. So, hold on. The podium is on top of the stage. So, one second. Ignore that. I know where you're going. No, no. Well, no. I just you you and Amanda discussed it. It's not
145. Mhm. What's the number we have? We took it out to $5,02 not including the labor. Okay. So, not includ Well, we because she gave everything for labors. I mean, for TVs and stuff. We're not going to need that. So, we don't need so many people. So,
the thing is is that So, you have it at 5,000. The delivery charge is probably still going to stay. So, that's another 450, right? Probably. Okay. Um I can you find out about what the new labor cost is going to be next meeting
for the day. Yeah. Can we bring that back at the next meeting because then we could decide what we need to take in and out. Well, we need to make we got to make that decision. We need to make some decisions. She says she needs three days, but if we I mean we need to make decisions if we're going to have I mean we're not having a lot of stuff. I can't
go through it today. Well, no. Oh, they're just saying it's just I just wanted to know what the what the what the total number is for one to decide if we even have it in the budget cuz we're talking about we're how much how much are we total? We're at 497629 right now. That's without all these other Yeah. You're probably going
to get about three people $3,000. You have uh you have 7,439 is not budget. It's exactly. But I mean, if you take if you take out the rest of what the free people, if everybody show up, I mean, you're going to have to eat into that 7,000. I mean, so really, in
all honesty, you're looking at 5. That's 7. It's probably be 7,400 bucks decorated. I do not want to exceed budget for this event for the fact that we're only at 48 people. I haven't even finished what we're doing. I mean, we're going to have an event and we're not going to have it decorated.
Those centerpieces, there's Everybody's stressing out. Listen, nobody's saying nothing about I didn't say we're not going to decorate it. What I'm just saying is that I I just didn't want to exceed the budget of what we have. That's all. So So going back to the stage, we have a stage. Do they not have
a drape on it? They usually do. It's a black drape. So we don't need that, right? Definitely tell you otherwise. What are you going to put in the back though on the round in the background of the stage? You have to bring in the stage has a back stage drape golden black. That's the background. That's not
the stage. So what's the background? They don't have any. They don't have any black. They have curtains. Don't they have curtains? I think it's a straight black curtain. Yeah. Right. But they have they don't have anything. They just have the wall. Oh, was it just a wall? Yeah, just a wall. They wind up.
Well, one thing we the reason we we talked about this was obviously the table um decorations, the centerpieces or whatever. So, we definitely need to do something there. Right. So, let's focus on on that. So, they had what parts of this is the 10 white feather
range on go candle the 850, right? So, what you would have if it if we're just doing the center pieces, let's focus on that cuz that's something we definitely have to that's going to be the white feather arrangement centerpieces 850. Mhm. And that's based
on how that's eight. Wait, that's for 10. That's for 10 tables. Okay. So, that's 10 tables. We don't even know if we need that many. This is a different company. This is a different company. And that that one was 65. Was it one? Yeah, that's good. Wait. And I think the
question was is did they have what was they didn't have what we want. I mean, we can get them. It's cheaper. And we'll just have it there. What was it? Decorate it. $65. Was it not? I don't know what we're looking at. So, I don't know. This one, right? We want I thought our
theme was that's me 1920 like Okay. So, what the other $65 was, it wasn't bringing that thing. It doesn't It's just It's what I don't know if we have it. If Kim, if you can show it. It's just this on my phone. I can't Miami
style. That's from Let me see real quick. I I'm not trying to be rude or insensitive, but I'm not I'm not I mean, that's very pretty. I'm not into the particulars. I think that whatever you think you need
to make this work is fine. I just my concern is staying within the budget of what we set aside. So if we can do that, I personally am fine with whatever you want to order as long as we stay within that budget. And we're planning to stay within the budget. I work for
government, too, so I know how important budget is. So I guess the thing is what is the budget? It's trying to figure Well, how much room does she have to between what we're talking about for that and the room to get the the decoration right now without the add-ons from the from the other dinners? Well,
if you take we got 45 you add on the other let's just say half that leaves you with 25. I'm bringing in those that's a thousand. So, so 59. Well, and then you take out half of that in there for let's say that half people show up. So 25. So now you're you're at about 3500 bucks. Then we've got seven
something if we're over the budget on anything else. So you're you're at 3,500 bucks. That's out of the 10 we budgeted and then we have the $7,400 something dollars left over. Um all right. So we got about 10 potential left, right? So why don't we do this? Let's find out how much our budget is and then I'll work
with Juliet and see what we can do with that amount of money because what we thought we had budgeted, I guess we don't have budgeted. Well, you said you need 5,000, right? That's what we took out that we needed 5,000 not including the labor. But the labor, I mean, it's literally change and take out. All
right. So, what was the labor? 4,000. But look, why do we need the this dessert setup uh table with the I didn't know that demi this um included 5,000. Yeah, included. So, we take it out. How
much was that? So, we're going to take that out, right? One at a time. One time. So, how much was the dessert? 250. And that was bringing in includes gold sequin tablecloth, four glass and gold risers, photo frames, and two feather arrangements. Well, tell us what you
want and let's go from there. I mean I mean again these little details, like I said, sounds like she needs around 5,000, but I What's the What's the labor and the delivery? 450. And what's the labor? 4,000. So half of that. That's on a $10,000 bill. So you're looking at half of that be 2,000 bucks for deliver.
I mean, uh, for I would say where where's labor at? Labor on the back here for labor. It's $4,000 for labor. Okay. So, that five could be nine. Right. Right. Well, you're Well, if you if we're spend five, this is a $10,000 thing. You split that in half. I would
think that's 2,000 bucks plus 450. So, you're looking at 2500 bucks for a delivery and that plus the 5,000 cing 7,500 bucks. This is very expensive. I mean, that's what you're gonna get when you have somebody do it for you. Why don't you guys this um you got about 5,000 worth
stuff in there. It's You sound like you take at least one thing out, 250 or whatever. So, um give her if you can give her what the final list of things that you want is and then have her adjust the labor and delivery and give us a total. And I
would say probably need to stay within six. Well, I mean, yeah, I mean, we also made $3,000. It's not really We made $3,000 off the uh event stuff, but we haven't we haven't calculated that because we
wasn't, you know, some of the things we already done. We weren't calculating that in there because we may had refunded or whatever. So, there's $3,000 in in that event. Oh, you're not that's not in your unencumbered and that includes the fishing tournament stuff, right? Okay. So, what did we I'm sorry. Go ahead. No, you're good. What did we
originally budget for? $10,000 for the Well, originally seven, then we went to 10, right? So, now we're at 10. We're at 10, which we knew it was going to be an expensive ordeal. So, I'd like to stay within 10. I mean, that's Well, well, then the problem is is that you've you're you're we've we've opened it up for a bunch of free tickets. That is so
we we got to we weren't planning on that. added. So, we've got to we've got to we're basically trying to build attendance. We still got to decorate it. So, you're going to the most important part. I think what what a different way
of looking at it is so prior to us adding all the extra tickets tonight. Can we stay in the $10,000 budget prior to that? You got 4,000. You got 4,000, right? Then we use like the 2,000 3,000 that we've brought in to pay for those
tickets that we've um added. Is that doable? S uh Adam? Yes. You also have to take in account I mean we have you know you have the uh Johnny Cash that there's also expenses we haven't incurred yet that that we you know we
don't know about yet. I mean that's what you're saying. We got a $24,000 budget on this uh um on the Johnny Cash and other things. I mean, there's going to be a little extra expense on that as well when you start popping. You don't know what you need. So, you need to save some of that. But, yeah, I mean, right now, if you don't add in what we got, we
have 4,900 bucks plus your What do we say? 48 4,900 plus your,000 bucks, give or take. So, you have $5,900. Uh, that's actually in the budget. Six. So, seven because you got seven unencumbered that's 13 and another three, which is 16. So that's kind of
and if you subtract off whoever joins free what the cost is um let's say we get 5,000 you get 11 right so that's kind of where you're at. Well I just think which I not I do not
feel I I don't think we should put all of that into one event. I'm not saying that. I'm just trying to figure out you got to figure out what you have to throw in a budget and I'm just and I we're really guesstimating on. We may throw this ticket in and still get nobody and
they don't used, right? But you got to kind of plan some way. That's why I'm said probably about five grand worth of free tickets that go out because remember just $60. It might be less if they get tickets right now is what 2500 bucks
2388. If those were already, we already kind of encompassed those in. Yeah, but I'm saying when you if you just say just double that, you're looking at another 2,800 bucks. So, you take that. Well, that's what I was trying to say. If we could stay under 10 before we incorporate the new tickets we just added tonight, cuz that's the budget
they were trying to stay under. Yeah. And that's what I'm saying. If we don't if if we eat that those three tickets out of out of the 7,000 or the 2,000 which we have which that's what I was saying around six because we have five left over based on that. I've got
another th000 coming in. So there's 6,000 if if we add another 6,000 to the budget. That that's basically what you have to decorate with. So how much you're staying in that $10,000 range. So yeah. So uh 6,000 bucks. Okay. That's
kind I mean that but that includes the labor. That's that's that's that's the one number that is is Well, if you're 5,000, you get that out. You can cut some stuff back. I think you can get it for six grand. And if if you're a little over six, maybe 65 or whatever. No. Yeah. Again, it we don't know the
numbers here, but I mean there's there's a lot of wiggle room. Yeah, we may we may get an influx. We may make a lot of money. I I get that. I can work with anything. Just just try to whittle the 5,000 down a little bit so you be within six. Wiggle wiggle wiggle
wiggle. But sound like you've already you're close. So I is you think that's enough? Six. That's fine. I'll figure it out. I'll speak with everybody. Okay. So is there any objections to another $6,000 in mayor ball? I'm all about go big or go home, but I think that's not
fiscally responsible. But that's not up to me to make that decision. How do you say add notudget adding? No, no, not adding six to the budget. We're still at our $10,000. I'm fine with staying with 10. Not adding not
being what we have. And we have But you aren't you aren't you aren't bringing anything to cover the the free tickets? No. Well, we're going to eat that out of out of the 7,000. We'll eat that. We'll stay with our budget to put a thing on. If somebody comes in with free tickets, we'll eat that out,000. So, you're
spending nonbudget money, correct? won't come to that. Those are those are things that aren't we didn't budget for. We don't know how many tickets,000 and this gives us that. And yet, you're right. It'll go over a tad bit, but we're fine. We have $7,000 if it cost us $2,000. Right. But that budget number of 10,000 isn't isn't rolling in the ticket
prices. That $1,000 I just mentioned. It's not putting that in there. Oh, no. It is putting that in there. So, we have 49 right now. And then that's 5,000. It had another,000. That's 6,000. So, well, you you'd be at 11,000 really because you have another,000 right now. out of this budget, you have $4,900 left after
we pay what we got. But but you're rolling those ticket sales, that isn't rolling into the cost of the the budget. That's not spendable money from a budgeting standpoint, correct? What? A,000, right? That if I come in and get $1,000 for ticket, that doesn't go into the
budget. No, it doesn't go in the budget. But it's $6,000 we're talking about. Yeah. From the budget perspective, we've got five. Yeah. No. Well, I'm I'm saying Well, then I'm I'm saying we add another thousand to it then because if you're talking about another,4900, then that gives us 50 almost 6,000 bucks. Just for I would say
just forget about whatever the budget is. Sound like that's $6,000 to spend. There you go. And then let them work out the finances. Other I got it. It's going to be over budget. It doesn't matter. We're take we're eating out of an unbudgeted expense.
You'll be fine. 6K by consensus. Yeah. Is there any objection? $6,000 towards decorations. Yes. Which is basically what we have left in the budget if you're using the $10,000. Yes. Yes. I think that's a lot of money. Very close to the budget. I think it's way too much
money. I only originally budgeted $3,500 for decorations. So that's double that. Almost double. You know, I'll make a I'll make a motion that we do $6,000 for uh for decorating. I'll second it. All
right. Motion second. Any discussion? Move on. Any public comment? Okay. Name and address. Sorry for my have accent. Uh like I think we just have want to have a nice first ball like
maybe next year we like we can have a more because people see like what you doing there. seems like really expensive but it's not really expensive because their stuff is really really nice. It's wow and you
like start buying stuff for Amazon, Walmart, I don't know like how to do that like those stuff maybe like be looking like really tacky cheesy and we just have have we just wanted to have a
nice night and thank you. I think it's I don't know. Everybody say like really expensive, but I don't know what you're saying. So, we just want it to look professional. Yeah, exactly. Not like because everybody
talk about portraiti like you guys are like whatever like everybody hates portraiting and maybe we can start something nice. So, well, you have to understand you have to understand too and and from my perspective and I agree
with you. I I like a good party. Yeah. You know, as a you know, we have to be fiscally responsible with money. Even though it's donated money, we put $10,000 of taxpayers money into this. We have to be fiscally responsible for it. And, you know, throwing a throwing a gala for, you know, and we're giving free tickets to, you know, it's it it'd
be hardressed for someone to come and brag about that. I don't know that we're being fiscally responsible with with everybody's money that's donated as well to throw this big shind dig, you know, and I get I want to do it. I want to go to it. It's going to be fun. Yeah. But we got to we got to be fiscally responsible, too. And if we didn't do that, then we wouldn't be doing our job. I I think I I want it to be nice.
Absolutely. It should be nice. We have the money, but like you're talking about $10,000 for a for a night out seems like a seems like a lot of money. So, you're going to you're going to get a little push back from Yeah, for sure. We can work with the the lady, but I think I think $6,000 is good. Nice in Portrait.
coming from a bigger city in that sense, bigger county I work for, we have to sometimes you have to take a risk and you have to do certain things certain ways. I'm not saying in that sense in the risk and the in the sense I'm just
saying that yes 6,000 10,000 we budget it will remain in those $10,000 not adding the free tickets and everything but we can't just stay within the same thing all the time if we're growing if we want to do new things if we want to open up for new people to come into our city and see I'm a transient in that
sense I came from somewhere else I live here I want the city to be nice instead of me going somewhere else and spending my money elsewhere the argument would make 100% sense if uh if we were opening this up to everybody in the city, we're not. So, you know, as a taxpayer and I
see that we're all getting dressed up and mayor's having, you know, you can make an argument that, hey, you know, you use some of my tax money to do this. What I'm saying is we just have to be fiscally responsible. I'm fine with it to but I don't think I'd be doing my job or he would be doing his job if we didn't say, hey, let's cap it somewhere. No, and I understand it 100%. I
understand it. But you see other cities having gallas and stuff and it's very nice and we're doing fundraising things and this is the first one and we can do a good one if you have people that come in and see then they go ahead and they tell their friends or tell their companies things like that and you can make it big and one day you can make it
profitable for Port Richie. I mean I that's just my opinion my mindset. It could be completely different from other people but that's what I'm seeing. And you can't have a party without a nice decorations. I mean you you're charging $100 per person. before really owe a $100. Got to have nice things. Well,
we've only had a few people pay that $100. Um mo the majority of these people were actually paying for because they're either free or they're committee members. We've we we only have an attendance of 50. If this was an attendance of 400, it would have already paid for itself. And then we could have
we could have afford whatever decorations we want. As per the purchase policy of the city, if I go to the city manager or finance director with a with a $5,000 or or plus invoice, they would tell me to go get more quotes. You know, we don't even have that. You you you
came to this one company that I'm sure has probably the greatest decorations, you know, in in the Tampa Bay area. But, you know, to to spend that much money for an event that only has x amount of people going uh for a
room going to be the size it is. I mean, honestly, this is this is how much with the the size of the room that we're talking about to accommodate five, six tables, okay, that we're going to have for the DJ. Did we have more quotes or we just had one? I had eight and I only saw one. It was $21.95 and then the
three people of the stages that I got and then even Dany said the DJ was expensive that we looked at. Well, I think before we get off on a on a different Let's uh listen, you got the 6,000. Do we vote on that? No, we just comment. She's talking. Sorry. Thank you. Thank you. That's it. Thank you.
Okay. Um so back as we we've kind of beat this dead horse. We're to six. Um, just before I was just add a couple comments, it doesn't really matter the attendance. It's an event that we we decide to put on. You can't just not put
the event on because you do have people important people that are going to be coming there even if they're not paying anything. You know, you wouldn't want to go to event that wasn't decorated. Um I I think I think that um you know unfortunately we didn't have
the participation we we thought we would and I I can't explain why but we can't slack off on it because what I would rather have is the small people that do attend say wow that was a great event and that people that didn't attend say
wow I I hate that I didn't attend that as opposed to those few hand people man that was a you know they put that on it was just a crappy event. So, you know, we're kind of stuck between a rock and a hard place here and and this is this is the signature event. It's a once in
a-lifetime for all of us event to celebrate the city and it's a shame that we don't have the participation, but I don't think we should um let that stop us from throwing a a decent event and have it decorated. So, that I put to vote. I'll do a roll call vote because it might be close. So, member
Kina wait. Oh, sorry. Yeah. one vendor over $2,500 and we pretty much followed the purchasing policy on everything. It's under 2500. We don't need to worry about that. So, in the end, the person that
signs off on this is going to be me, right? More quotes then. Well, I'm saying, you know, if if one of them brought this to me, I wouldn't be signing it, right? Well, I don't we're not I'm not agreeing
to go with this company. We're just saying $6,000. I'm just saying. Yeah. I want you to understand I'm going to be signing it. So, I'm putting my job on $6,000 for a few month or a few weeks. I mean, you can wait until do whatever you want. But if you're going to be doing
this while I'm here, it's over 2500. I need to see three quotes unless council waves that. Okay. I can break three quotes. I will reach out to companies and break three quotes. That's I have no problem with that. I just again, you know, we don't want to stray because we
have been following that up to this point. You know, things that require council approval would go to council. Things that require my approval would go to me. Yeah. Well, so the the motion on table is for the $6,000 limit basically, right? And that that's my necessary
vendor but there wouldn't be a check because it has to again it has to have purchase order which has to be approved which requires three pro three quotes. So was that understanding also we still have to follow the person. That's fine. I'll do the three quotes. I have no problem with that.
Perfect. And and just to clarify three quotes you don't have to use the lowest one. You can use whatever one you want but you got three quotes. Is that the policy? Well, if they're not taking the lowest, they have to have an explanation why of why.
Okay. Okay. Okay. Member King, I am in agreement. Yes. Yes. Yes. $6,000 budget for the decorations. Member Robinson. Yes.
Member Robinson is no other way around. Okay. Okay. Member Lary, no. Member Thompson. Yes. Member Carrie, no. I motion carries. Okay. Next up, item number six, history reported by
West Pasco Historical Society. Is that yours? Yes. Um, they will be at Peace Hall on this Friday. Uh, it's been posted on the website. the the West Pasco Historical
Society is doing history of Borvichi um at Peace Hall. If I can bring up the specific time in a moment six starts at six o'clock. Um I've already talked to you about I know you'll be at 10. Yes. Okay. And I don't mean to prepare anything just talk about just basically
what's going on now probably just you know a bit of a background, you know, he just wanted to see if anyone was going to speak. Was I going to respond? Uh no. Um Councilman Hbert said he would be there. Okay. So, um I haven't heard from the other council members, but I'm sure
we can reach out to them again. I'm going I'm going to blast this out. Um I just actually I just did. I'll do it again. Um once again, the West Pasco uh you know, Historical Society has helped us um you know, from the get- go. Even even before these events, um they've
always included poor bitching um in their presentations in the past. Um you know, Mr. Malad who's was was a is a long is a lifelong resident of Port Vichi is was part of that society. So um if any of if any if anyone from this
committee can attend I you know I would greatly appreciate on their behalf. Um I know I'll be there. Um so I just want a $10 donation if it's a $10 donation for them. Um so if you can if you can attend and you know you know invite your family
or anyone else it's greatly appreciated. So just wanted to remind everyone about that. Okay. Anything else on that? No. Okay, moving on. Old business. I've got signs, banners, and plaque on here. Is there anything needs to be talked about there? Um, no. I think I touched uh I
touched on it earlier. Uh the plaque for the time capsule is ordered um to everyone's specifications. Uh they were able to match the the font to the logo, so they did that. And then, of course, they we put the um the date at the
bottom. So, that is on its way. Okay. Um and then the signs and banners as I said before they are in the process of being made. Hopefully I'll have them uh I'll have the signs out by the end of the week. Okay. And then um it will come out but obviously 15th
we need to get the stuff for the um time capsule. Yes. Or the committee is doing just one folder or each one of us is putting some No, we have enough room for everyone to do their own letter. you know, we can probably fit it all in a folder and put the whole folder. But,
you know, a letter or a small knickknack, um, if you want, that's fine. Um, you know, something you'd want some, you know, someone to see 25 or 50 years from now or even 100. All depends when they decide to open the next capsule. So, just everyone to think
about, but um, so should we have that by the next meeting or letter or nickname? 15th is the cut off. Yeah, the 15th is the cut off. So, yeah, if you have something by next meeting, that's fine. you know, between now and the next, you know, that's fine.
Anything else? No old business. Okay. I I'm gonna cover it here instead of my comments because kind of I brought it before. Uh remember I talked about possibly doing a um uh I think time I said Centennial Bergman or something, a
limited hund thing. So, uh Matt and I met with Point Distillery a while back. I' still been in contact with them. We've we've got something finalized. I did talk to the attorney as well. It is something we can do. Um so I want to give you some details on that. If you guys are interested in move forward with
it, we'll we'll do that. Um let me share Ashley. So what what we talked about in there was a aged spiced rum. Um what I'm going to show you here is just a label. They did AI mockup or whatever. There's some things that uh go around this. Um,
but uh I was gonna want to show you [Music] this. Where's There it is. Okay. So, front of this wouldn't be this logo and ignore the spelling errors. I think they put that in there for member Thompson. But um this they
would they didn't have our centennial logo. So the centennial logo would be there. Um they you know celebrating 100 years. Um I suggest that they would do uh one of a hundred and they're going to do a 100 run. Um it'd be a bottle of H spice rum have all this information and
of course the back would have a little thing. They again it's AI so it's got to be looked at but a toast to 100 years for Florida blah blah blah blah and all the government warnings and whatnot the label has to go and be approved um I told him and it was thing earlier
meeting when you asked about I said bring up so if if we can put together what we want on if we want to do this put together what the label is get that to him um they would submit that off and it could come back from the government that says you need to change this or whatever there's sometimes a little
process go back forward Um, Spartan Manor can be the distribution point of it. There's liquor laws and whatnot. It goes to a distributor from Point Distillery and then basically go it either has to be sold to a liquor store, but in in the
case of Spartan Manor, they have the appropriate license and it go directly to them. They could potentially serve the uh spice drum. Let's say it's a signature drink would be for the Fent Spice Roman Coke and they could use that
if they have in time. But probably more realistically after approvals is we could we could have a mockup of that and and had the opportunity for people to buy those. Now they're they're pretty much doing this as a cost. Um and the
cost was like $45 a bottle is all it cost. So at 100 bottles something about 400 bucks would be the cost. Spartan Manor would basically purchase that and then we could we could sell that to people um at a certain price and it'd be a
commemorative bucket. Free. We can't give away free liquor. So, okay. And and so I I talked to Dne and Spartan Manor. They're not making any money. They're happy to do it for us um
if we want to do this. Um but it's uh I think it' be something neat um that we could do. I I think she can sell 100 bottles. I would be willing to beat the entire cost myself. Half 400 bucks just to re I think it's pretty neat. How many bottles? 100. It'd be 100 bottles. And I
like I said, I don't know if we can do it or not, but I would like to put a little thing on there, one of a hundred and make it like a, you know, yeah, if like I said, that would be the the event. We'd push it all weekend. Basically, we have a mockup that we would take pre-orders on it. you know,
if you want a bottle, sign up and then when they actually get if if they don't have them there that uh we would basically get that to through Spartan Manor would would do it basically. What's the time frame to make it? How quick do you need me to do? They want to try to send something
tomorrow. Okay. No, I mean what how long does it take to make the room? They're already they've already got they've got the bottles of course. They got everything they need. They just need they need a label design and then they need a printer to print it. Um, and it, you know, it's they like a waterproof
label. Again, I don't know if it's something you can buy. What are the bottles? I think it just I I don't know. I'd have to ask. I guess if if if you guys want to move forward on it. Um, I can we can move that direction. Do you
think we need any council approval on to do something like this? not using this logo be the Centennial logo which is has no restrictions and there's spelling errors in that text there. this. Now, city attorney did say that we may need to have some kind of
agreement drafted up between the two. And again, if I guess without getting too much into detail, if if it's if it's a project we want to do, we'll do the needful. Well, the cost is very minimal. I just I got a couple
questions. So, we buy we buy the $100 the 100 bottles, it goes to Spartan Man, it gets distributed, dropped off at them. What if we what if they only sell 20 of them? What happens to do they keep the other bottles or do do we have the chance? Do we buy them back? How does
that work? Well, so they obviously they want they don't want to you know they'll purchase up front basically cuz they do that. They just want to get their their investment back. So you're talking about a $400 cost, but again potentially we could sell these for 20 bucks a bottle or something like that and make 15 a
bottle, right? Um so I don't I I don't think that we'll have a problem selling them. And again, it's it's alcohol at the end of the day. And if it's Can we have them at the ball? We would be we basically have if we wouldn't have them at the ball again, it's the time frame pushing it. They
might be able to have something probably say not. We would basically say that, you know, here it is. You can order your bottle, limited edition bottle of and also we could do that at the ball. We could do it ball the Saturday and even have take orders on Sunday and we could
even sell it on pass the centennial until we run out. Basically, it's a it's a limited 100 100 bottle run. So, we're allowed we're allowed to sell it through even though we're not at the Spartan like you know when you said sell it Saturday and Sunday we could still sell it there like we could take orders.
Yeah. I mean basically it would be distributed through Smart Manor. So we tell them, okay, we've, you know, this bottle goes to them and they would hand it out. Sure. Can we put a bottle in time counsel?
If if you would hold on to wrap the heck up. I like the idea. So, do we need a motion for that? Yeah. If you guys want to proceed with doing this pinch try to do this project, we'll we'll get right on it. I'll make a motion. Second. Second. Okay. Have a motion. Second. I think I second was Kim. Any further
discussion? Any public comment? Any city issues we need to work out that you before? Probably some. Okay. So, we get Nancy involved. Okay. So, we we'll work on that. Okay. But if I vote, all in favor signify by saying I. I opposed.
Motion carries. Um we can figure out the cost at a later meeting, but we'll move on this and not You need to get I'll get with you on this stuff. I will show you one more thing just to give you an example of one of their bottles. This is something they actually
sell. So there's it's their spiced drum floors point still spiced rum and then the back side of that looks like that. So it's just basically creating a label for both sides of the bottle. We went with spiced drum because it's it's not just white. It's got a little color to
it and it's and like I said aged and it's just it's something commemorate city. So I think it's could be cool. I want a bottle personally. You know, we are pretty spicy. So, yeah, spicy we are. Okay. Um, any other old business? Mr.
Mayor, what about your sign? Sorry. Changing the sign at Waterfront Park. You want So, where are we at? I think we were to rebrand the park. We still have
talk in the process of uh talking We're going to have a sign to replace it. And we can do a banner temporarily over the sign if that's what we choose. So do that. I think I brought up council. I think they were all agreed as well. If we want to just go ahead and make a
motion that we rebrand one of the parks or you want to wait till next week. Yeah, but we have we got to get a banner if we're going to do it. Yeah, I'd like to get that order. I thought we were just um I thought I thought it was waterfront park was decided upon. And well, we I don't think
we've ever actually solidified that. So, we probably just need to do that. Wasn't it something that I think we discussed before was because Nyx has been Nyx was just Nyx and it's always been there was something special about it being Nyx Park where Waterfront Park is just a
random name. So, we were going to give it more special attention by adding Centennial to Waterfront. And that's where we were talking before. So, did you check with FCT to see if there's issue with name? Um, no, but I can follow back up with them,
but that that we can move forward with Doug. We can move forward as long as we inform them and tell them it's that it's not going to be a it's not a deal breaker. Is there is there is there a motion to rebrand Waterfront Park to Centennial Waterfront Park? I'll take I'll make a motion on that. Second. Okay. Motion second. Any further
discussion? Any public comment? See, I put a vote all in favor 65 saying I oppose. Motion carries. That probably needs to go council for formal adoption as well. Is it too late to get that on the agenda for the next week? I can bring comments if we need to. I'll
hang it. Okay. Any other own business? Okay. Motion to hold second. We got committee members. It might be fast. So, um, member King, you have anything? Chair goes member. No member Lary. No. Member Thompson. No.
Member Carrie. No. I have nothing as well. Motion to adjurnn. Second. Motion second. All in favor sign by saying I. [Music] I. I can forward you those two. Hey, the