Tuesday March 4th 2025 like Stanford pledge M CL R please chairman John Eric Hoover here Vice chairwoman Caroline Gonzalez here member Sal carry here member Adam Thompson present member Julie Keenan
here member Cheryl Taylor here member Kim lary let the record show that member Kim lary is absent from today's meeting member Debbie Robinson member Janet applefield thank you um we have minutes
do we do it now or after comment before okay so we do have it's not in the agenda CH but they're in they're in the packet um we have a set of minutes they are dated uh January 28th 2025 so I get a motion motion to approve motion second any further discussion all in
favor 6 saying I I opposed motion carries uh next up is comments from the general public uh turn over I don't have any signups but we do have some general public guys anything to say bring it back to the committee uh let's go to my right with member
Robinson okay rafield nothing at this time I'm wait I'm waiting to hear about the price fund information okay is Kim on yeah okay um she said she'll be on now she is sorry cim can you hear
me yes can you hear me yeah did you have any comment no I'm good okay let record show she join that's uh member Thompson I'm good m l car to no not Vice chairwoman else no M
Kenan no M Taylor I'm good I have nothing as well uh first up committee business I'm number one Centennial events budget discussion uh pass it over to member Thompson for his illustrious update I did fix everything on here so
everything's F correctly good um yeah nothing's really changed uh the we haven't received any funds in the last week and we haven't expended any funds in the last week did you want to roll over the unused budget from the items and and put those back in circulation is
it oh it's in there these are [Music] just oh okay so yeah basic like for only thing we actually spent is what so SP beinged okay so this is just a show what what we didn't spend and how much we had
but do we not have where the our budget numbers are reducing so we aren't over budgeting I guess is that is there um probably some calculation there it probably needs to be yeah so here in your budget area it'll show you how much we spent so like right now we have
budgeted with everything 23,000 and then what we actually spent but yeah it's it's h it's up here I can I can add something if you want me to add well I just wonder if we as we close out these events and it's finalized and spent if we just have budget equal spent I don't know if that's right way to do it
I I should have done on this one but yeah so the uh I need to fix this sorry I need to do that the yeah so on on here on this last thing here it shows you how much you either over spend or didn't spend but again that comes out just act your actual spend is up there and that
comes out of the total fund okay so I I can adjust it if you want yeah because bowling's out done so you can roll that 4 17 bucks back in there can you adjust the the on the right side um or take offing since it's done or fix how many
entries we had and just maybe use that for what's current that's coming up next take off the bowling that's already happened well I could take that off that that fee is wrong anyway it was 100 bucks right exactly so it's not
incorrect you take that off for sure yeah so keep that on there keep it running totally coming up% of$ 3736 29 we are waiting on a couple of I think uh Walmart still
and whiskey Walmart waiting on Walmart Walmart were yeah we hav thousand actually they went dark on
us okay Ashley is there any way to adjust the U the zoom camera to go to come down a little bit or yeah it Kim says she sees most of the ceiling I'm looking at it here yeah sent me a picture where she sees most feel who's
the person you have to follow up with on Walmart do you need any help can I help talk to Alex he was Alex yeah I've reached out to him several times and he had responded so the last I had heard he was there was a I think girl named Amy his lead was supposed to reach out to me
and she and I never heard from her so I reached back out to Alex and said I never heard from her and never heard from him and I is the manager he's um I think the GM is out sick or something and he's filling in for him I want me to go there well it's it's kind of a moot
point now we gota pretty much lock it down I think because we gotta do the T-shirt stuff so yeah this won't be on t-shirt so yeah if you want to reach back out to them that's fine I mean they commit it to a thousand we haven't got it and then Whiskey Joe's has committed
500 disos of the check was sent on the 14th so I don't know what happened with that so they have a page yes I sent to digitally I think I think I have his last name I can give it to you after the
meeting um anything on budget anybody need any budget we need to adjust I'm I'm going to speak about that on the our next I'm going to need a budget a little bit for the business expo because I'm doing Swag Bags you still trying to figure out
what you need I guess yes yes anything else on budget sir really not this time okay CH on budget okay then we'll move on it number two prize fund budget discussion for golf
scramble fishing tournament car show um so we we did um get an opinion back from Nancy did we not talk about that last week because she we talk about meeting on Tuesday
because I thought I I had read her response but um so basically you can't um just to repeat if I talked about last week we can't use fees to fund prizes directly so you set you set the prize fund up and pay it
a sponsor can do that and we can use so for example Ocean Honda US gave us $20,000 sponsorship so we can allocate a portion of that as prize so prize fund is sponsored by Ocean Honda we because
they gave us a general sponsorship so we can do use it for whatever we want so we can we can allocate prize money out of those individual sponsorships um and then we charge entry fee and the entry fee can be more than what the cost of the
to cover our cost is so if it costs us say $200 um like the mayor's ball I don't know what the our tickets are 100 I think our cost was per person was what do you remember um it changed now because we're adding
the St it was 80 something I think so like that so so that you can you can have more money coming in than your costs it just can't be correlated to the prise make sense and do we still have to specifically lay out exactly what the price you need to lay that out and that
that helps disassociate it with that you just got to show that the money coming in is not going for but you can send cash out then yes so we can we can provide cash prices again just has to be attached to a sponsorship it has to be predetermined what not so the entry fees
are just going to go into our general um Centennial right committee okay fund okay so taking all right but it's not it's not a direct
correlation it's not gambling it's uh here's prizes here's entry fees you know you may you may bring in more than you paid out you may bring in less but it's not set by that fee so like in the bowling tournament which is excluded from
statute we are able to basically take the entry fee was was $60 for team for the bowling alley and $40 of that $100 fee went towards the prize fund technically gambling but because it's Exempted in statute that's allowed but they don't have a similar exemption for golf scrambles fishing tournaments and
all these other things so you have set the prizes and then um and I would suggest we attach them to specific sponsor to be safe so so is it um do we want is the
purpose of this this line item um to set these prizes for the teras well that's the thing is that like it like this item is going to have to go back and correlate with the budget so then he can set aside those funds so I I'd assume that we would just go down to the the
car show fishing tournament golf scramble and set a budget for those prize funds and put them in there you know make you know so he can he can put them in there for next week okay and set that so and if we agree that that's what the the prize fund is going to be for each of these events then we can just
lock that in understand too if it's $1,000 we only get three people we still yeah we can't say oh we only got three people we only made 70 bucks whatever the case may be we $1,000 that's that's correct that's exactly how it works who spanks it tough it does um
especially with the poor uh poor turnout so far yeah well I think I think possibly too if you have a set prize is probably going to encourage people to enter to try to win that prize too so it might actually help turn out
one side right if they see hey for example ,000 to win a fishing tournament let's get in see if we can win that whereas the bowling we didn't we didn't guarantee anything it was just whoever showed up and so nobody wash itself though you know yeah right ex that's
self funding so but again can't do that for these other ones so it's a there's a little bit of risk there obviously but so let's um I uh looking at the budget page of you know starting with the car show um did you have set prize amounts
that you wanted to to do for like first second third or how how did you want to set that up I wanted to get sponsorships for those prizes that are car related that's what I'm working on so it'll be this
sponsor gave this for the prize money so you're G to seek new sponsors ahead but we because they're all in that same Community if you will right so it's regular for them okay so there was no reason to use other sponsorship money
for that so the thing is is that we want to get the Flyers out you know and and put that on the flyer so they know hey I have a chance of winning this amount to go to the car show um you know if we wait to for the sponsors do
you know when that would happen because I mean we're already in March and we we just set this what we want the prize money to be that's I'm saying okay yeah we can say it and if we don't get it we'll use Ocean Honda they're hosted the car show we can okay do that and then um
if you can fill it with other OPM other people's money they say that or op yeah so I'll refer that to the committee as to what we want the surprise money to be did you have an idea of what you were
thinking they're kind of all over the place because you have the trophy Awards you have the recognitions so it's really whatever structure we want it to be okay is that something we we can decide
today because we like I said I think we need to lock the flyers in probably the Flyers need to I me I don't want to keep pushing like I said it's March 4th and then you know next week will be you know um I I will I will say this let me see it's March 11th so
this is this is kind of old business but it relates to Flyers so let me just I'll bring it up now just so we aware because it matters on the Flyers obviously I worked with the uh the vendor that does the um payment portal that we're trying to get so we can do a QR code take them right to it um they are that's in
development um they said they'd probably take a week week and a half so that worst case would be done middle of next week um they're going to try to get in earlier I was I told them if they could any way get it done by the end of this week that way we can get the QR codes on there and get the Flyers out next week
the other codes still work though right well so the problem with that other site that we we have it doesn't work um when you go in there and you select it and and we can put the events in there for that one um the problem is that the price and there's no it doesn't
correlate to the actual total they pay so let's say for instance a mar ball ticket so if you're going to go in there you buy a May's ball ticket it's $100 we code is $100 when I go down through the put their credit card information in they actually have to type in what their total is so technically they can put in a dollar and then it goes to the paint
page and they pay a dollar um and so what would happen is we'd have these payments and if the math and all that was correct if people do it right it work fine but it leaves the opportunity for backend fixing to have to happen but it also leaves it open for like if
you're paying I'm pay two guys on the team right but there's no I mean you have to do all that yourself it's it's cumbersome I mean it could be done it works but it still works I mean like we could put out that can all be fixed and be make better well once once the QR
code goes out yeah and then we can just reprint with the I mean we need to get something out there I like I need to send it out tomorrow I get that well and I mean no offense I you know she can't keep going back and forth and like you know it's you know you're asking her to make the flyer and then hey we're we're
gonna kick back and then change it and then change it again it's like you know we we dedic at this month to be the month to push these events these items need to be hammered out and I don't know why it's going to take them a week and a half to get that site done we asked them to do it and it took them a day I don't know what changes you asked them to make
but it literally took well day and a half so they have to basically they're going to take a copy kind of what it has they're going to restrict it to just City events so you're not going to have all the other City stuff in there golf cart and all that it's just be City events we can listed events in there we put the price on it when they click that
that price will then be to for them and there'll be a quantity and so they can say if they want two tickets it'll total up and so it it takes all that guess work out of the individual they're just going in selecting what they want they get a total they pay it um so that's they got to do a little bit of work to
get it to that point I'm not sure why it it makes it nice and it will make it easier in a short amount of time but what about I mean right now it still works though so what I'd ask and I didn't completely ask this
um but I can go back to them if if they could give us the landing page and that landing page gets redirected to the current site and then once the new site comes online it shifts over that fixes our QR code so that that doesn't change
it still takes it to right now it goes to slash non would be where it goes this would go slash event okay SL event can easily redirected on initially then it's just a switch on the server side to push them to the the new site on that's there so they could potentially get our Flyers
out they could pay via the existing portal it's cumbersome but we'd have to set those things up in there at least temporarily which is not a problem it's we can do it in in 5 seconds um and then once they have the other site working
they can just switch that link so that uh any future payments would go through that so we we could possibly address it that way okay I just yeah I don't want to wait either I mean like I said it's well I'm just saying if it's working now I mean we could just push some I can take some out and then we can I just
only print a certain number of them and then I can take out more later yeah but just to get at least get the word out that yes this is what we're doing then it usually takes a week or two to oh yeah I think I'll do that and another another aspect is we could get
the word out without the QR code on it digitally and then once we got the QR code updated once once you upd it's going to update wherever people share it so it it'll propagate so that might be an approach as well
um and then we just have it it's ready to go just put the QR code and yeah because print a bunch because they can always come in and pay by check oh yes exactly yeah original flyer I've got where they could do it by you know the scan and email the thing to her bring it
in mail it mail it te Lo it in or yeah pay on with the CIT number and for that matter we could even put the QR code on it it wouldn't work just yet and then it would automatically work once it's on so I mean
there's there ways to handle it probably the most ideal one would put it on there and direct it to the current site and then switch it um or leave it off well I would say leave it on and then they can just internally switch it from one to the other so the QR code would still work so no matter how many we print
right now it wouldn't matter because it's still going to go to the same thing and then that way you have a finalized flyer so that would be mygg if I can you know she can probably prepare these in the next day or two and have them you know ready I you know she's already sent out the car show flyer she updated the
mayor's ball flyer um and the golf scramble so um hav got yet she emailed that emailed that out today and I believe fishing tournament is also good to go waiting on the QR code so I think if we put the QR code on now and just instruct the company to say look this
you know use the same link and go to the new site right now R redirected site redirect we'll have to go out and add those events on there so somebody can select them if they get there at the very least we get it out there so people can start calling and even if they got questions or need some guidance we'll guide them and help them get it through
so we can just get the payment and get them get them rolling uh she's you know I know I know shl said she wants to push this out to the other side and see if she can get more people to do this um you know like I said pushing it out to the other side typically on the Flyers if you look at all the current Co show
fers they maybe say that we have 75 categories that's one particular one I'm suggesting five categories invest in show first second and third but that's typically not on the flyer that's in the narrative that accompanies on the event
and um information well at Le at the very least I mean you're saying not not to put the amounts on there but at least just put the four categories on there that's fine prizes for best at least one one see that it's just you know anyone who's gonna go to the car show wants to know that it's going to be for something so they would want to see if it's going
to we're going to do three uh you know first second and third and then Best in Show that's fine so okay so we do antique classic modern unique and motorcycles first second third and then Best in Show six categories I'll email that over to all
right so so what was that yeah antique plastic modern there's um there's actual dates that go with it um unique which is any make and then motorcycles first second and third and then best of
show what are your prizes got figured out but kicking back to the budget so we don't want to figure out you know at least a at least a guesstimated amount of how much that's going to be for the for those for those PR for the prize fund well if you're going to end it to
the budget yeah what we thank you that's up to the Comm what do we want to do here how much do we want to put in because this take on this give us what you think and then okay um I would do a $50 prize for
each of the categories for first place best of show do a total first place face that's 300 right six times 50 best of show is an elevated okay so you're going to have
first second and first second and third whatever is first on each category they would get a bonus on best of show so if you do 50 for each plus 100 for the bonus on Best in Show and then do well the 50 for first H1 for
six categories is 300 category oh so okay so so we've got 250 yes plus 100 so 350 that's your first place across the board and the second and third can be consolation
prizes trophies things like cash yeah but we still got to buy those I guess so so budget 350 350 is for the cash and so you probably need money for the trophies or whatever right potentially as well do
500 yeah that work that'll work okay so 850 total so 350 cash and then 150 for the other prizes that or non
cash 50 50000 350 cash for the first place stuff and then 150 to cover the throw fees or whatever for the and I would just I would tag those
that prize Fun to ocean Honda for now yeah because it's I'll be at their thing and then if she gets sponsorships cover those cash prizes we'll swap what I'll do is I I'll make another thing down here and so we'll do 150 as a budget and then I'll Ocean Honda prize money down
here just put the 300 car show prize money well talking about well there's other there's other thing we can look at different sponsor to tag it to we just need to make sure that those those cash prizes are are tagged from a sponsor pool so I'm just trying to figure out
how much you got $15 for the registration for each vehicle and we're only giving out $50 prize fund for the winner because they're not related typically this is not something
that they're coming for the cash Glory of getting they get their money back plus gas money pretty much sounds like okay is that normal I don't know I've never because they're usually done for charity so they
don't G prize money do you want to do more no I'm just just clarifying because I mean if you get you know you get 100 cars there you know at 15 bucks a pop you know what I'm saying so but you know but if
they're I don't I I haven't done a car show I have no idea so I have no idea I've gone to them but I I don't put them on so we good on them okay so that takes care of the car show uh you want to do fishy tournament next yep no
well just just to be clear I don't want the prize money on the flyer just the categories okay K did you understand that I can't I I didn't hear just to be clear I don't want to put the prize
money on the Flyers just the categories that they'll be first second and third in these categories plus best of show you want to put cash prizes or just nothing nothing don't we no don't allude to any kind of prizes just so is there
cash prizes for the car show yes they be each C there's six categories five categories $50 to the winner and the best show category first place is 100 second and third place on all categories are gonna have some kind of trophy type
thing why don't we just do trophies why are we doing I'm just curious I I don't I don't know enough but I mean I've been to car shows and I didn't realize that there was cash price I just thought that they got trophies there can be any assortment
depending on what you want to do each one is different did the did Ocean Honda work with that stuff on other host the they engageing that conversation just in venue okay don't we have to announce how much
it's going to be though what the prizes are is that what that rule was I don't necess think you have to announce it on the fly as long as we have we show unequivocally that came from the sponsor it wasn't TI to entry sponsored
through it's written we have meeting now already said 3 whatever it was so like you know we we're covered now we're cover yeah okay okay I I have a friend that um big go car shows all the time they're in a
big group from Hudson so if you want I could talk to her or we can meet with her or maybe we can get to her whole group that's that's I've been waiting for the flyer I've been waiting for the flyer so we have a fight we're finishing up right now I'm G to try to give it to that group and see
if we can get that whole group in if they don't have anything that we they travel in packs yeah they travel in packs what what kind of cars um they have like 12 cars in their house I don't know they it looks like Mustangs
and antique I think I have a friend that has a is it CH that sounds like the Mustang group it's like the Mustang group sounds a long time so so it sounds like that's set no prize money on the Fly we're
going to say that we have those six categories first second and third and then um we budgeted the prize money so we should be good any other questions on the car show the registration and I don't think it went out to you guys yet
what's that I did do a mo for the car show we have it oh do we have yes you want look at that real quick uh it come today yes I believe it did um at 252
asley sent it it is tourament off sh why so we can so I can just add the the QR because you're going to redirect right yes and then we want first
second and then antique and what was the other thing modern unique and motorcycles and I'll have to give you the year of the models in each of those categories by email yes we got the vehicle pre registration
15 show their registration 20 one thing that we're going to do on that um portal is attach dates to it so we could stop taking on like some pre-registration stuff it' be 15 and we can put a separate one in there Day show to do 20 so that that's another
capability while any comments on fire um since this is a car show I was thinking do we do we want to do something special if anyone brings a car from 1925 like a centennial trophy or something like that that's cute that'd
be neat someone have a card like that do we don't that's what I'm saying if any if anyone brought one you know anyone anyone who would bring one from that year should get a special like a centennial uh Trophy award or recognition I think that's a good idea
that's great it' be nice to find one and a bowling lanyard a bowling a bowling metal completely unrelated but works can we add that to the fly yes
that what you're suggested that was a suggestion if that's okay with everybody I think it would be nice if someone brought a car from 1925 entered in the car show no matter what they place they should just get like a Centennial trophy or like an award for that like recognition you know you take a picture
with them next to the car or stuff like that yeah you know what if you have more than one well each one we get you know it all depends um I mean we can limit the entries we could just say you know best best three1 1925 or best you know best three 1925 entries can we I don't think we're gonna get a lot I mean it's
that's a long time ago can we add a 1925 category um category or just a special trophy for them I think just a special trophy I think you'll be lucky to get one okay well you do that
way too if anyone who brings night we need problem is is we don't know that's right how many special trophies we need to get um but we can put it on the registration um what car they're registering so we'll know ahead of time and we can throw it in at the
end that's as a special recognition maybe even a proclamation yeah I'm good that yeah that's any objections that would be nice come to the mayor's ball and park it I don't know may drag the mayor to the mayor's
ball there you go that's a good one yeah you never know uh Kim just texted me she's having a hard time hearing any flyer changes especially everything that you said about the categories and the year amount you know the the year spread that you want to do on that please email to Ashley so she can send it to Kim
working on the email now okay anything else on the car show can you tell her add this yeah I'll talk to her about that I think we may just have to speak up too is is it because she's hearing us low well that I think the zoom mic is
are they tied into this too it's through those so just make sure you're speak on and just kind can you hear me okay Kim yes I hear you fine okay prot your voice little yeah you guys don't have mics on so yeah c is there anyone
specific you can hear I could not hear Adam when he was talking I saw that it looked like maybe Debbie was talking yeah their mics are off speaking L yeah yeah so if you guys just hit your mic when you talk W okay
don't you okay anything else in car show before we move on okay uh golf scramble so uh just for 500 bucks 350 in cash we haven't decided do 150 for the
thanks trophies whatever and again tank Ocean Honda yes golfr uh as far as budget goes I'm asking for 1500 in prizes because there's the first second and third and closest to pen and longest
cut um plus we also have four round four sets of four rounds from the golf course um um and then the fullin one free car so so the 1500 breaks down as uh 500 for
first 250 for second 125 for third and then 200 reach the closest pen and closest longest butut so I mean that might be too high I'm just so what what we say the entry fee was going to be cover we don't know yet unless um you
have talked to I think his name was R right right have you been able talked to him okay what we GNA I guess we'll just go with he's not yeah we had assume that he did say he would sponsor the event so I I would assume that he could sponsor the
prizes I can ask once I have a specific number I can ask him right so I mean well um I'm going on we're going to do 400 per team okay so that gives us approximately $100 plus like maybe 110
plus a little bit for well just I'm not again I'm trying to correlate back to private money but I want to see what cu if you pay 400 to get in you know you want to you make sure you get your money back as a prize right which is why well they're also getting rounds so each
the first place would get um two sets of rounds the second would get one set of rounds so I mean that's like about 70 80 bucks a piece times four so I mean they're definitely getting their money back so you're saying it was 500 for first so first place would basically get their money back plus 100 bucks plus
rounds yes and then second place was 250 250 125 and then the closest to pen and longest putter are more of a not constellation but it's a it's a decent price they'll pay most of their fun back so those are 200 each okay that's what
I'm suggesting but we can go with more but um should the should the third place get less than the those constellation prizes closest pin or whatever because you get third place is 125 right and those other ones are 200 right right I
hope it makes sense or we could just do 100 maybe 100 okay and that that would basically whoever gets that gets their entry fee back right because they pay $100 it's for for a team four on a team 100 bucks a person yeah the whole team would get
100 bucks not 100 bucks the person 100 bucks a team closest the pan that's or individual oh no those are yeah those are individual I'm talking about the 500s That's goes to the team right right right I'm talking about the the two
close pen and what was the other one and longest put longest put yeah those are two that's what I'm suggesting those are individual so say $100 a piece for those okay 100 and then you got 500
25025 oh 85875 97575 rounds so right that's it's um well I got add uh 1075 so like $1,100 it 1100 total yeah just why don't
you to make 1100 total why don't we do 150 for the third place so 150 250 500 and then 100 100 that put at 1100 good 11 yeah that's fine um
now was was was um was there a minimum for Seven Springs as far as our cost is like he did not give me a Minimum um they're as as long as we let them know two weeks ahead of time what our number
is okay so um that way he can cut golf off because we got a whole bunch or he can let some people play the course later than you know all right um but that that gives him a number to go by it our cost was like 280 for
everything is it for team yeah it's pretty close to that okay so yeah uh I do need to go over the so who we gonna tag OB we can we can reach out to Ryan see if he wants to sponsor that come out right but we're going to keep it at 400 and we get a
sponsor yeah yeah abely it'll all work um for now let's let's tie it to um it's 11,00 because we we got some thousand sponsors um uh we the private school at 2500
actually let's a we got $100 from Apple 6 and we got streamline Communications $100 we could just put it under Ocean Honda because they're giving us the car so all the prizes would be sponsored directly through Honda essentially we could do that way too I think that and
then that way it would just cover because they're doing the car the free car if somebody happens to make a hole in one and that's what's going to help us advertise okay so any objections to that okay 1100 o okay we want to look at the fishing
flyer do we have a fishing flyer do we have a golf flyer uh golf fly sorry not fishing um um it wasn't one that came in the Emil cam did you do a golf fly the golf was sent last week I believe yes oh yeah but it hadn't been updated yet I thought there was a ton of changes that
had to be made I saw I thought I saw one recently uh 228 228 yeah so Friday no yes uh who it come from Ashley yes oh there it is right there thought saw one oh maybe I got
buried in my email yeah it's like right after the mayor's ball invitation the golf scramble Friday at 21 okay here it is this is the front side it got very and we got the times adjusted 7: to
7:45 is yday check in 8 to 11:30 is a scramble yeah I need more changes on it and then noon to one lunch Awards now that's got a QR code I'm assuming does that QR code go to the yes okay we'll need to change that obviously to the whatever the new place going to
be that gets redirected yeah it needs a like you it needs a spot saying you can return your form via email also I don't know if you can hear me uh Kim I think the second side should full second side up yeah it doesn't say it
just says to mail it but they could scan it and email it over to Ashley or the admin please complete and return is form no later 14th to city hall right but they should be able to uh it should just say have a little spot with that
that just says or email Y and admin say p go is on there yeah and you need to add um closest to pen longest Putt and also the free car uh for ho in one can you email those
changes yeah and put the amounts like I said so she has them so first place 5 I just yeah yeah first place 500 second place 250 third place 150 and then 100 for closest pen 100 for long longest Putt and then also they're doing a car
on one of the par 3es yes uh whole two at this moment yes okay but we don't have to tell whole yet did they say what car they have not it'd be nice to say what the if we knew that I can so what he's gonna put on there you get something to hit the car or is it just
like you got ho in one oh not hit the car aim of the car like a brand new car you're G to hit it get dented if you win that'd be great but then you can wrap it you don't win the car but you get a bill if you do that oh see okay I just wanted
to check and make sure oh my goodness yeah I'll I'll resend the priz stuff over yeah cuz that's that help yeah just send me the updated ches and I'll for that yeah okay anything else on golf then
send it right back I think the flyer looks eight yep it's a nice flyer looks very golfy yes that's a word yeah a word now okay um actually let me um let's see
where am I at here um okay we we'll cover one more then I'll open I forgot to ask about public comment on the budget but I'll come back to that um the next one is the fishing
tournament okay um is this is this still not a red fish on here oh no I've got I actually sent a picture with me holding a big red fish so she said s sent it through email and thatway
nobody can complain that hey that was my fish you didn't ask me for permission you have my permission to use my fish good fish to 249 yes the new flyer um was just sent for the fishing tournament the email today I believe oh if it was today I wouldn't have seen it can you
pull it up yeah he's gonna pull it up I haven't even seen him myself all right almost afraid to look no that's it all right all right here share okay that's a red fish that's a red fish not even
red except his tail got cut off yeah there's yeah if we could move if I had suggestion if you kind of move that up and get the tail in there because the red fish has a spot on his tail that's how you know it's red that's how you know it's red fish cuz it's not really red can I make a
suggestion get the Flyers out please I don't care about his tail or you know the fact that it's brown well that's a quick adjustment I mean I'd ra cut my head off and just show the full fish myself I actually asked for that fish you know
basically like the red fish that I know is a snapper is that what it is the so the fish on there before was a red snapper there's a difference what you're looking at here that's a red fish any other comments on
that priz money we got on here I is that yeah we haven't put that in so so we got the 150 and 200 for the sign up right correct and that's per boat per person her uh boat her boat so I don't have a
um I don't have a registration form is there a did like a backside like the head for the golf right did you send in like um what is needed like the name like the goals had the team I didn't no I have not done that okay what is it
that we need that you would think I think we just need similar to the name email phone number yeah similar to the golf thing for the you know whoever's on the boat or captain's name maybe yeah captain's name can you send me what you would like on the registration form do
that yes I can do that absolutely and prize money okay so prize money is I have the captain who I was talking to suggested $1,000 for first 500 for
second and 300 for third I'm looking at this other flyer which was 25,5 250 for fourth but um we can go with his so it's $1800 1,500 300 correct
Comics how much was that again ,800 and these are all cash prizes correct okay now we'll get reimbursed for for the entry fees but so right we're paying out of one hand and taking from the other but well they're
not no correlation yes one entry I know exactly I'm following the letter of the law I'm sorry I didn't hear it last time what's a captain's meeting so Captain's meeting is where they review all of the rules so people know what they're going
to be doing okay oh that's why the night okay correct now that makes sense so they tell them what they have to do where they can fish from what are the boundaries what are the times when they have to be in by um things like that oh wow and what they have to
catch nice is there any other budget item besides that the only other budget item which I might get donated is the um the aluminum uh well saying from a cash outlay is
there anything we need to budget for purch just the stick we all have to buy some they're $16 unless I get someone to donate them donate to pay to buy them right so but nothing it's not price just give no
extraordinary purchases so basically eight we need to cover the 1,800 and then $100 for incidental right there's 16 each $1,816 yeah however many 32 Cent tax we Ain got I just I just round it up to 100 yeah just cover it if something else may
need two sticks I don't know yeah no we have to give each boat one oh okay so well so that's that's answer your question so if we gotta give each boat a stick we don't we won't know until we have all signups correct what that cost is right and actually we won't even know
because people register at the Captain's meeting apparently okay quick question because I'm and this because I just don't know I might not know either so if a boat has eight people on it right right they register as one entry yes and they all fishing to
try and get the biggest fish correct and then they would enter that one correct and so I think it's two I think we picked red fish well but you so I think what you're saying is is that obviously a boat with more people you take Bob it used to be Bob's charter boat out and there's he enters that he's got you know
30 people on on it fishing that's unfair Advantage right so it seems like he would want to limit your your boats to two fishermen or something like that let me see I would think it would be something like that they would all to four up to four you have four people
fishing right okay per per boat four correct four okay so that so we that being you're on the backside when you sign up who's fishing correct right so let's we can use the same pretty much same layout four peopleim you can use the same layout from the golf because it's four four four
people and instead of a team name or cap team name you can have a boat name exactly oh Kim did you understand that I couldn't hear what was said okay so we need to put a registration form on the back of the fishing tournament flyer
and basically be exactly like the golf scramble except just changing the team name to Bo boat or captain's name and then it's just going to be the four four people um enter entered on that boat
fisherman then too can you go back to the golf scramble registration back to the golf scramble registration let's see if we need to change anything else a second for 1800 price
yes was there any objections 1800 I don't have any objections I just it's I think not to tie it back but if you have 12 entries that covers the 1800 right yes correct this say so just so you know that if we only get two entries right
you know we lost M we lost money if we get 20 entries we right gay money but so um I was going to order the reason I you know when you set these prize amounts or whatever you don't want something crazy about then you're not going to have enough I mean I think I think we
probably this is what I was imag the 12 teams would enter I would think probably and I think that who you're coordinating with already has people that are going to be invol want to be involved right um he has at least one boat he knows a lot of
people I would think you get at least 10 boats in there you fish that's what he said I now got now you got to step up yeah I don't uh you're on the flyer that was like a once a-lifetime catch there I mean you're got to find that again and you know maybe said if we got 10 that
would be a good turnout and what I would like to do on the sticks is use the um because they're they're typically decorated in some way is use the um the logo labels okay put them on
back he he said we can get them in a day but we probably need to get you know have them before um before the captain's meeting because we have to give them out then here's the golf okay so you have boat
name contact number yeah all the same and and cut off but so team captain would be fisherman one you say captain fisherman 2 fisherman 2 we don't have a cut off date because they can register at the
Captain's meeting right Kim did you hear that hey cim yeah so yeah mimic the golf form but there's no cut off date because they can register up to C Captain
meeting so just please return the form with no date on it right you going to put the captain's why don't you put by the Yeah by Captain's meeting so basically after the captain's meeting which is the night before right so that would be cut off
there's no day of reservation if you aren't Captain me you aren in tournament and do you have to put like the Captain's meeting mandatory or is it mandatory yes because that's how that's where they get their rules put on you put that mandatory mandat I don't know about I think people know that people
know that they have to go to the captain's meeting yes because that's where they get the rules yeah just okay on the flyer Kim put mandatory Captain's meeting Friday April 18th we have it on here already Captain mandatory in front of it oh okay I think
people know that but they know then then they can't say say I didn't know that okay um and on above the QR code can can we add then the prizes I don't know where else yeah so the yeah we put prizes on there first did you get the prizes
cim no I didn't okay first place it's th000 second place is 500 and third place is 300 right now I have a couple questions for a lot um so I think we've talked about
this a little bit so trophies are okay yeah nothing wrong with that okay so that's a yes that's easy okay and then um prizes other than cash are okay like similar to what CHL is going to do okay
so that's a yes um and thenly I'm Finance so logistically I'm GNA have the same issues as they do how are we physically going to pay the money
check is it a city check is it okay so we'll just have three checks ready to um pay on that day on the day yes on the day it's a Saturday oh you gotta work on Saturday it's not
about that it's just that you gota it's not like you can just go there and I can't go just write a check you know got to put the people's name in there they have become vendors and like I need to know who that is before like well know so I guess it would probably be a probably a fake check yeah say could you do a fake check and then and then
actually give them the money once it goes through we know who they are what you know like they do on those they come back during the week and meet and see him and get the actual I imagine the picture it's a big check anyway they don't hold up a little check you know the big I have a little check be like
this yeah so I need to make I need to get some kind of board or something I'm G have to do the same can we make a big check that sounds like a finance director kind of task you you can order them on Amazon
hon work yeah we'll figure it out I'll get you Che you guys are do I need do that or you take Adam he gonna get you I'm gonna get you a check I need three you I need three they need more I need five with the numbers oh we can get them
blank right the numbers on it yeah you can you can get one the three mtip that's what I'm saying it's a you have to have something that says this is not legal tender or something on it it's kind of in the background so that then and then you just actually
it's just going to be like with the Yeah just something you know completely fake yeah if you if if you could get something that was like a reasonable whiteboard like thing that you could just write on on it then you could use it for feat that's
tacky okay that's tacky so you can get you can get a fake check a big check that's a whiteboard that's that's what tacky what she say when you're holding because then you what what are you GNA do just change it and then put the next award up it's for it's for photo
purposes yeah it's a photo purposes and so sound like you're gonna have a video of erasing the amount redoing it it's only for photo purposes but then but then so then you're going to erase it and say okay second place you come
stand bu have right and one two use them for fishing like he said we don't know the names of the person no I understand that but I was okay that I yeah it's going to be hard to have that ready from when they come in no I was thinking of like a piece of cardboard or not
cardboard because it's not like where homeless people standing on the road but um you know like a piece of oak tag or something thing like that and you just like s was saying decorated with Centennial committee fishing first but then you can't use it again for golf or
the car show either so I guess the Whiteboard will be all right yeah I mean okay the real prize is the money not the tack you check that they get a picture with I get a nice pen to write with that way it's not so attack okay a quick question though for the fishing tournament do you want to are you going
to do trophies and stuff I think I might just you're gonna want to add a little to your budget is there gonna be like a kid prize because I don't know if kids can fish yeah like a booby fries fish that it's this is it's two red fish that's that's what they're catch not one
for like the littlest kid that got the biggest fish no oh okay that's too much that' be cute no um I me I'm not sure on the trophy part yet so when you talking about trophies in in addition to cash or trophies for the people who didn't get
cash just for first place also some other type of thing um he was showing me in his store that at one tournament he went to they gave um like a picture of whatever they were catching and framed
it and so it was just like a nice like a Guy Harvey kind of picture yeah um so you know instead so one so one in the first place a thousand and a trophy basically yeah or or something well just add another hundred bucks to the budget
well so we had uh we you had 1900 right 2000 can I make a any objections that no no objection yeah no that's fine so just I'm sorry 1800 for for cash
price cash come out of uh and then $200 for is that right yes 16 and how many are you what did you say 2000 18 cash how many of the how many are the rulers
well no we don't how many got we always suggest a budget to accommodate your rulers well if you if I order 15 that's 240 so you want so make it to 2200 any objections nope how much was that I'm sorry 2200 1,800 cash from
Ocean Honda 400 and 400 incidental thank okay just a thought um do we want to set a minimum that in the event that she only gets one or two entries and we cancel the event we cancel the event do we want to set
minimums talk about that can you say that again what was your question do we want set minimums if you only get two entries do we do this or don't you know so I would I would say if we don't get some amount of participation we cancel the event Julie has cut off my cut off is
not till the day before and and similar to what you were saying about the bowling apparently a lot of people sign up at the Captain's meeting well the bowling self-funded so no no but what I was saying so it really matter if one person showed up it was they got their $40 back in know what the
captain me well still if they even come to the captain's meeting you get you only get two people show up at the captain you can cancel the meeting I would say we'd make a decision at the Captain's meeting if we don't have appropriate participation what that is I don't know I'll buy them I'll buy them a sandwich say thank you thanks for
coming I mean it's just I mean honestly just I'm not gonna give him you know we're not gonna give him a thousand dollars for showing up I mean whatever give a jerkey you know you we got two people I'll run down [Laughter]
there okay so would 10 five seven I think what we said I think she said it we said 10 well 12 would cover $1,800 say right so
I so I don't think we need to I think 10 would be appropriate 10's a good number to me if we don't have 10 we can't I tried 10 okay um and maybe that's and if we're I mean if we're we're at nine eight or nine we'll talk about it but you know we'll have we can't talk about it right because it's the day of so we
have 10 what about the golf screen what do we want to say for that um it's also it's self-funded um yes well the problem is because now that we have to name the prizes it's not completely self-funded but even if we
made I mean I mean obviously you want to at least have 10 teams just to for be a have a fun event yeah 10 teams would still be a very fun event okay um I'm hoping for minimum 15 but I I mean 10 we could still
definitely have a good time because that's 40 people but what do you need to cover because we set aside x amount for the prizes and then whatever it is to golf on those teams so that 400 obviously so so much is going to come
out for golfing right so how many teams do you need to at least cover the prize fund oh 10 cover 10 yeah so she gets less than 10 yeah if you get less 10 it really not worth having off of that covers
everything huh that covers every I mean that more than covers the prizes okay that's I'm saying but if you so what's the minimum 10 or yeah 10 it's not going to be any fun if it's under 10 okay about money if you don't have enough teams it doesn't make sense right so
then there's no you got to have competition the car show is a little bit different it's not as high as these two so what what's your what's your take on that I mean I think you'll get enough people for that yeah I mean it's minimum 15 for registration so I mean it's not is that
the card there we don't have enough entries you just pull a couple new ones up based on what they do based on what they do spacewise that's probably going to be more of my restriction than anything else
what do you mean where they're going to park the cars and have the event where are they having it like they're going to do it on the back lot move all the inventory cars to another location
so if she only gets five entries or I mean if you only get five entries do we want to we want to move forward well it'll be I think she'll get more yeah I'm I'm just trying to set a minimum because we had to set a minimum on them so it's only fair focus a
minimum you have a car show with five cars I guess what I'm saying I mean I it's that's a really Bleak car shell I mean I would say 20 minimum 20 okay 20 what is that that seems a lot 10 to me be fine cars there I have
two food trucks coming alone need more than that well me people are going to show it'll be disappointed there's only 10 cars but yeah and they all stay in 4 Hour no 20 so 20 10 and
10 is there any other things on the fishing tournament I have a question for the fishing tournament I know this is silly but should we put like familyfriendly on the fishing tournament because like if I see this and if I have a boat but I'm not a fishing person but I think it would be fun just to do it if you got a boat $150
you're in yeah if people just do it okay you may not win but you get in okay I don't have a boat but I think um on the S since you want to get the Flyers out once we get the
prize amount on the left side and um get the registration then it's good go other than the QR code is right we'll fix send send that tonight to Ashley what am I sending what you just said the registration form and the prize and the
prize money on the fly so that that way those everything that needs to be done and wrap this up okay and then that's good go yeah y okay thank you I do have one more quick thing has nothing to do with a flyer okay nothing to do with the
budget really um so there's um two two choices that I think um oh okay so I didn't know we had another section oh is that okay yeah absolutely
okay of us we need 20 ,000 for the Jo Cash concert what are you serious we need $2,000 oh the if you want the good one yeah I think we I think we performance the performance yeah yeah
20,000 thought that was for the fireworks oh 20,000 for the fireworks too when he does oh oh okay cancel everything else yep there it went Lori can you sing ring a fireing a fire I've been practicing
thousand bucks maybe we get some black stuff yeah well it's hard to hard to dictate that I mean how much well let's talk about this me well this is this is something we can talk about from a budget perspective right we uh I mean we haven't I haven't been able to tie down anybody for an
actual date the only guy I did was the $20,000 guy but I guess you know talking about we want a live performance what are we going to spend on that yeah what so with our newly updated budget have you been keeping track of stuff where we at where we got
left the fireworks are already budgeted right well that was yeah I mean he put that in did he bottom we haven't used it yet so come out of our B so what do we have left to budget that's what I think I'm missing Centennial
Festival that's alled gu 17 364 we've got 23,000 budget here and we just did some other stuff there so we got 10 something right left I think the parade yeah 10,614 bucks so
about 10,000 left unbudgeted right that's not gonna cut well well what else do we have the May's ball budget's not in here yep no yes and that's going to be close that's going to be close to nine yes you
think what we have to do and we got to make it nice yes now the the tickets might offset some of that but we don't know that yet yeah we're talking about setting the budget for it we're tight but we can use the ticket the ticket money because it's not gambling for the mayor's ball yes right
to it we're not cutting anybody back any money for the mayor's ball saying like in one thing with prize monies and stuff we're taking from like just for the fishing tournament is 1,800 and prize money yeah you C So based on the current budget we just discussed we got about 10
grand left unbudgeted that's it is very tight especially we want a nice something nice you know you can get me cheap but you don't want that really TI for the and the be any objection to
Adam being Johnny Cash I'll do it for new outfit there you go we can do that the one thing if we set these if we set the minimum like 10 minimum I mean it almost covers it for her and it it covers it for me which
which releas it yeah right so that mean I know that comes out of comes in and out but set a minimum but how about if we don't make the minimum and then we have to give them you don't have the outlay of the capital either you're right I think about that one correct right so it's not a you're not it's canel it's all that budget goes away
most part other than what you spend on huh put no refund on there um but that's something that we have to keep in mind we're doing the mayor's bow that we say okay we only have 10 grand and then all of a sudden we have 15 I mean we got to keep that in
mind and for the Johnny Cash concert well and on when we because we're is the mayor's goal on the agenda yeah no no not today okay we would have to have that again but I mean that's something that we have to talk about a minimum for that as well and when she needs to know
that and if we only have once again handful of people that bought tickets for the May's ball then this doesn't happen K Daphne's um it's two weeks before right that Daphne needs to count yes two weeks two weeks before well I mean we've got that's
that's a little different I don't think we can cancel that event because we're going to invite dignitaries right so I mean we're I think we're gonna have people I know s people waiting to buy tickets too so but I don't again I don't know how many we're going to end up
having think that's one event we're just going to have to have you can't cancel that really I'm not saying because it's mayor's ball hold on a second I we don't have fireworks You're Not Gonna Cancel fireworks right so well that's for the
that's for the entire city you know may the mayor's ball for the entire city too they just gota it's not free right I mean and you're gonna you're if you only have hypothetically let's say it works out in Governor s his uh schedule he's going to attend bill
rockus made very will attend so you can't just I mean then you should take them out to dinner because only five people show up at the mayor's ball I take one for the team for sure I was just gonna say you don't want you don't want Governor Dan santis and you know anyone else showing up there's only 10 10 T tickets sold just saying it's no
longer May both mayor's dinner huh priv yeah just shrink the room a lot just tell them to start moving tables yeah are you invting prior Mayors they should be invited absolutely [Music]
it's just I thought we just we can move on yeah I don't want to cancel it I'm not GNA take it away from you it's okay you can have it it's all right it's not for me here you got to have a four it's okay ball I don't
care the prior Mayors don't get a pass but I right but they know we should let know if you would like to attend here's the right you send us some money it's a mayor fall and you used to be a May everyone that we can that anybody you know somebody somebody give me a number
on what yall think right now we don't have a number because the thing is that it takes like we have to do centerpieces we I'm talking about for getting a singer oh a singer you back to Johnny Cash concert I've never left it
okay I don't know I mean you give us one price to th000 I think well I mean well if you give me I can I know what to work with you know what I'm saying three or $4,000 I mean I don't I mean I don't know I can't
see just like the band I I contacted magic the bands for the kickoff parade just to have something like you know have the drum circle and then have the band also um and they were $1,100 for four hours and that's like
four or five people band I don't know how much of Johnny Cash imperson would be in that sense I and do we 20 do we have to have a Johnny Cash in person there or we just want a ban well plays music I mean could play Johnny Cash music I mean if they got some Johnny Cash music in their repertoire that that
have to be a I mean if it's just Johnny Cash music it probably wouldn't be all that great anyway he's got with four or five real hits and then yeah I mean real popular hits I don't know well you got to be careful what you say around here I don't I don't really know I know I know four or five I really like this town
really likes Johnny Cash you got careful I don't know what he lived here all 2,000 bucks give me something to play with I'll find us something how much 2000 2000 that sounds sounds fair yeah that's better than 20 yeah another another uh thought on that too where you
can pay some kind of pay somebody a little bit more even though you budget 2,000 like uh we went to a the Dueling Pianos for each request they take tips for requests um so you know you can put a tip they can have their own stuff like that probably not a problem with that
have a tip jar out and then for the request if they have requests of for the band to play I didn't bring my WorkOne Caroline I think I think we need to have a set amount though I mean I know what you're saying about you're not sure but you know we have to have a set amount for
the budget I'm not you know not to go over no definitely we have to we have to just sit there and really think like what is it that we want now we $1,000 so I would say took it for the Johnny Cash I would say at least nine right now for the mayor's ball yes and put that down in the budget so we should
that yes so at least we know we have that much because we're going to be have to do we're going to have to do DIYs and stuff but our cost still yeah um as much as we do ourselves we have to buy things to do
so like is that okay did you want more huh just asking ask open if you give me a second I'm G open public just one second I'm gonna give it two I'm G give you to six minutes too because we got two things I
skipped over is there anything else up here before I open up public comment no before public comment the committee agrees 9,000 for mayor's ball agre com first okay I just wanted to make sure we'll come back we'll come back make a decision okay I just want so any more
discussion before we get the public comment welcome okay hi I'm Lori Simpson 5006 Sunset Boulevard um I love Johnny Cash but I didn't for the mayor's ball I know
you're tight on cash and stuff for that um and Caroline had said maybe you might have to even go with a DJ I prefer a band but if you did go with a DJ maybe you could do like two swing dancers that would do a um you know some if I don't know what kind of theme you're going to
go with if you're going to go with a 1920s theme you could do like two swing dancers maybe you could even get people for free um to just do a presentation for everybody but I think you have to have something there to get people there yeah there definely be entertainment for sure that's my two cents thank you thank
you you know what would be really wonderful is that the mayor's ball if the mayor of Newport rich and new in Port Richie do a swing dance
contest I'm in oh no I can swing with the best of them brother I did contact a couple of swing dance CLS on Facebook and most of them are like 85 years old so oh they I asked them if they might want it
they I like that I think we need to I have no problem with death you probably need to talk to my wife she's in she either has to dance with me or me to dance well of course that's what I
that's exactly what would happen I don't think she agrees with that she's in to the death she would probably let me dance with chopper so the death oh there you go and and we maybe we do that whoever dies I me I
me do that like in the 1920s Dan go forever hey whoever wins is mayor of both cities whoever still alive we get redraw the lines yeah oh yeah it's for all the marbles yeah it's for all the marbles
not they talked about that I hope Chopper's watching I've seen Chopper dance I have Chopper dancing on Video if we're going for all the marbles we're about to grow very very fast the SK chop can we move on I I
think no no I'm just we I was the just noted to we only have so much time yeah we can only have so much fun today because we other um CC playing Z nothing like this me is it it's fun up here have a good time
mostly Adam kind of funny and Matt seems to bring a sense of humor occasionally which is rord um okay moving along oh so come back to the 9,000 um to stay within our budget 8,000
8,000 is all we got I grant we're going to have offset or whatever so is that I 2,000 for Johnny Cash that's what you're budgeting yourself to 2,000 2,000 so so so technically we should have and
may we need talk about this $2,500 from Whiskey Joe's I don't know if I just need say I'll cover it until it comes or whatever I don't I don't know what's going on with that but um we'll do 8,000 I guess right I would we can go ahead and set those numbers in for now but we
got to remember we're going to get offset from the the tournaments the golf scramble we'll be okay so it's okay to over budget yeah we haven't spent so it's fine right as we get closer we're gonna know hold up a second it's just not a good accounting practice I think over right no you shouldn't probably
hard on you if I did that here we'd be in trouble yeah sure would the food truck participation fee also be on the flyer and they would also go to our site how do that work um because on your email you put that fee on there of 100 bucks
for the food trucks that needs to be on the fire okay yeah all right can we make all the cars get a permit the cars car shows make get a permit sure bring a little cash I thought we waved permit fees I liked you
until then for for hurricanes okay we've digressing so um so anything else on priz fund discussion for anything else we there I think we're all good so but we're $8,000 is that what we're doing for the we're doing nine nine right nine
and just put potential 2500 we've got to work that out I saw you maybe maybe we get a number from him to get you know to call them in California and find out he he said they mailed it on 14th so they're gonna have to went
it'll happen Okay I mean well plus any other future sponsorships that we could get so I mean it's you know but I would recommend that we don't you know we got to stick to this until we get anything else I mean he's committed 2500 supposed the checks been sent Ma
I'm going to put his logo on the shirt my tentless you guys disagree I mean I I'll just cover $2,500 out of my pocket if he doesn't I guess so I mean I'm not going to I I would feel incredibly bad if we locked that in
he's not on there and then we do finally the $2500 I mean he's committed to me suppose the check's been mailed I don't know I'm not gonna not put him on there because he hadn't got in cash in hand I don't know what to do on that other than that so is that what we're
budgeting for the Johnny Cash 2500 no two 2000 don't give him any extra okay we good there next up item number three subcommittee event updates which I guess we kind of gotten those along the way a little bit but um I know you had something
specific very uh easy um so off for a golf tournament um or golf scramble the food they have typical golf tournament food um so the question is should we go with it's a there's hamburgers pasta
salad Co saw and cookies is one um and the other choice would be uh pulled pork um which is pulled pork baked beans potato salad tossed salad rolls and butter and then add a uh
wings um so I don't know which didn't we talk about the hamburgers and hot dogs or something or oh the other that the other that was the other one they were hot dogs different menu correct so what they have again so well there's several there's four essentially there's either
hamburgers barbecued chicken different prices for this stuff they're all between $19 and $21 a person so it all stays in budget so so that you just use 21 in your number or whatever I guess okay and I
think I actually 22 just to make it um and then so there's the hamburgers or cheeseburgers and then there's barbecued chicken that's just really messy P pork or a sandwich shop I just figured the
hamburgers or the PED pork would be and basically pick one so we got to pick one of those and then I was going to do a side with chicken wings because that's a good guy thing even though they're I mean there're probably be some girls there too it's just girls like chicken wings too oh yeah do they they do the food or
yes do you we have to do the food there you have to do the food there we have to use their food okay that's pretty standard okay either that or you use one of their caters they use all the time yes yes these are their options I mean we could get really fancy but we don't need to
get really fancy for a lunch so you can't really do like a choice of two or I could yeah because we have to give them a number so ahead of time so yes we could
what y thoughts on it I mean barbecue is always good but not everybody like barbecue so hamburgers are normally and they will like if you get if there's a vegetarian that's there they will make a couple separate dishes they got some options they right there's definitely some other options that they will pull together yes
if NE yes so is barbecue or full pork barbecue chicken there's barbecue chicken is it pulled barbecue chicken like a sandwich or so it's actually barbecue chicken bre th wings and legs that's why it sounds messy yeah um and then there's a sandwich shop sandwich shop where you
just make it's you got ham turkey salami chees pickles maybe what s shop and pulled pork you seems easy all right we'll make sure that I get a that doesn't change the price shouldn't all right got it Julie
guys does everybody else agree with that do you need that on the registration form what no but I just I got to give her a heads up of us about what we want and I got to make sure it doesn't change the budget when for when do you when you
order that get by the cut off date yeah Julie can I request that it when you reach back out to them regarding those choices that the committee has made if they distinguish a price change can you email me so I can let the yes thank y
definitely I'm move forward good great any other subcommittee updates no okay uh old business the t-shirts is the main one right um well the payment Port you
already touched on so t-shirts um I sent everyone I think Ashley do you have it um did you no um let me see if I can find email yeah I did send it via email yes
it's on yesterday Friday at 11:27 a.m. Fe 28th February 28th he's ping Pro There He Go I think this is it that's it I have two questions for
you on these before we when are they going to be ready and where are we going to start to sell these um well they will be um we have to add two more sponsors to this this is the final layout can you zoom in on it
or no we'll allow you well magnify image see this ISS not yeah I had to open it on a separate um as a separate icon on my on my desktop let me do
that bear with me second folks I downlo this so while he's doing that basically this layout um that chairman Hoover pointed out to separate the sponsors as far as o h to be in our primary and then separating
the sponsors as far as their their level and then the the uh the committee and the council is kind of split up to where it's it's balanced and not so many names on one side and the other um I have to add two more sponsors to that which
would be uh Whiskey Joe's stop and Kim what's what is it called again by the in for the mayor talking yeah those two so again my question is so when will
these be ready and when we start selling if we're all good with this um I just got to put on those those two sponsors um Demi and yeah Jo I I do need the the paperwork from Whiskey Joe's if he can fill it out that's fine and then the check but you know we can add them this
if everyone is fine with that pending their pending their payment we can add them now and then uh dip by Demi is already I already have her paperwork and it's an in kind uh sponsorship so so the top lines are $220,000 sponsor
this next line these are 2500 yes right so whiskey Joe would go there these are all a thousand right here and then these are as you work further 500 or less 100 or 500 y or in kind so okay I
would suggest that move this writing down because it Blends into the sponsors all right I'll tell her to add an extra space and then again my question is when will they be ready and when are we going to start selling as soon as we all agree on this
and I can get the print I agree now because I'm still we've been working on proofs so I haven't even gone to that yet imagine honestly it's uh does she have to order the shirts I guess yeah but they that's what you know they have stock they have stock and
that's what they do you know so we make a motion be fine so before we do that I do got one change on the committee members and council members um just because you've got dashes and then Vice chairwoman Dash um if and then it's kind of wordy under
committee members instead of putting Committee Member just put member sure shorten that up and then you could use instead of dashes you could do colon space space member and that way you could have Vice chairwoman and I would I would say just
Vice chair you send me can you send me a description of what you yeah sure and then how long does it take for them to be printed I'll ask a different way I I don't know yet because we've been working on proofs okay so I have not
asked about printing because we've been working on proofs okay so as soon as we agree on the proof and the proof is done I will get on printing probably a week I would say maybe a week two weeks Max but I can't speak for them but I will ask that by the next meeting so I
think that they could be um we don't have to necessarily wait for the car show I mean if people want to buy them I think you can make them available here or once we have the I think once we have the the proof and all that we can actually put it out there and say if you want one we'll take order exactly right
so so motion to um approve the t-shirts just adding dips by Demi and Whiskey Joe's and then making the changes of the committee members mention the line and the space in the space this as a second
second any further discussion second we got second we got the first is uh Vice chair and then second is robs sorry cam thank you anyway um any fur
discussion any public comment okay put back vote all in favor 65 saying I I oppos motion carries your sheat shirts are almost solidified almost okay uh is there anything else on t-shirts
here's the front zoomed up if youall want to see in in the crowd that's the front and it's like a heather blue I think was the color it's like a textured blue maybe
okay any other old business uh no because the banners the banners were fine with I'm waiting for them to give me a she she did say that wouldn't have to worry about stretching or anything on that so um I gotta contact them to make the banner I do
have to talk at the next meeting i' like to talk about the Centennial sign that you were talking about for one of parks Rebrand Park so we can decide what we're going to do um we do have currently The Branding and wayfinding um RFP out so
what I'm thinking is that instead of reaching out to another sign company because we don't have the budget for it to to change out sign now we wait for The Branding and wayf finding to get completed what we can do is that we can make a banner and decide where which Park we're going to do and do a
temporary Banner say you know Centennial well we still need to take we need to take that re the park Rebrand to council for approval too so that's we recommend that to council and then coun but what I'm saying is that while that's all going on if you still wanted to pick a location if it's going to be Waterfront
or next Park we can make a banner and go over the sign you know just something temporary until this process is done yeah so I just that's what I wanted to I want to talk about that I know it's something you've mentioned a few times um Flyers we've already discussed and sponsors is ongoing going back to the
banner it has to be ready for the car show because that's our first event in April yeah I like I said they're waiting on me to get them no I'm just saying we decided I think it was the last meeting we decided that the layout and everything was good so I'll I how long
it takes to make it the banner should be like couple days it doesn't take them long at all and it's you know we we we can do one Banner we can do couple banners but you know as of right now we just need one you know just to go to different events or you know maybe I'll make two or three
but those costs are minimal so anything else no any other little business motion I I I do actually um so retract that if you would sorry all right so we have these emails on the
pins what what do what do we want to do about that uh so another company reached out to um the city clerk um it's basically the same company that she's used before to make our city of Port Richie pins um
I I did include you because I this was something for the challenge coin um I you got um I this is not a permanent proof I just sent them both logos I said work with this tell us you know just to give us an idea what it would look like um so
this is what the challenge pin would look like and then this is their prices on the email so um is that how is that compared to anything else I think what we should do is push this to next next agenda and we can compare this to the other quotes that
we've gotten and then make a decision on which company to go with okay okay and then the other two old businesses which we keep King down the road is we these emails um about um the boat charter and
about the people who were interested in um magic actually so youve reached out to them I did it's $1,100 okay for four hours because if people are sending us emails we should have the courtesy and professionalism to respond and I did reach out to Island
Charter as well um I wanted to see if you want to be part of the business expo he's actually out of town that weekend okay um but he said he to let him know about future events so I did reach out I I am discussing or engaging with him good okay at least someone's following up with him that's great thank you one
more thing old business on the on the mayor's ball invitations that need to go out and as well as tickets that I guess we're going to print in house or uh she I mean Kim did make changes and made final um she emailed everyone a final uh version as opposed to everyone with
everyone's input um yeah due to time if we can if you want to make that next week's item or two but the thing is is as far as printing we can't print them in house we'd have to I mean you know if you want you know we'd have to consider going out
to printing for that tickets me I mean we need to get the invitations out the Flyers Flyers we could do in house but the tickets probably gonna have to be done by by a printing company and all depends on how the tickets and the invitation should really be printed professionally right can we get the Flyers out before
so that we can start selling tickets that that's one thing I guess I'm I'm concerned about the invitations that need to go out to the the dignitaries we need to get those yes those need to go sooner later yes we can do those Express too if we have to I mean have Mr chairman I thought you were sending a
letter as the mayor invitation yes yeah you probably need to work on a letter um just a bass letter so then we can just attach everyone's you know contact or the invitations because are we going to print the invitations in the house or those going to go out too the in well Kim said printing yeah she recommended
printing I mean I think we should get pricing on printing for them you know because we want I mean I assume we want the the mayor's Ball tickets to be you know the invitation you know with the invitation and be something to hold on to I mean oh that's true that you know I don't know if it's
gonna be like a you know gloss or anything like that but we don't have that here yeah for to next meeting make sure we get that out soon after that so if we maybe get um a time frame once we sent it to the printer how they quick they turn around it's
probably probably a week at least yeah I I just haven't had a chance to follow up with the printing person there's there's I believe two people that do printing for the city one is the one who is making a banner and S I can't remember is the other one discount printing or
something isn't it something like that the one that the city uses or has used before yes um impact it's not discount printing but I know the company um that we use I can send you that information I'll send it to Ashley thank you I just haven't had a chance to
follow up on that I'm sorry did did anyone get a chance to see the to look at the mayor's the final mayor flyer so she can yeah they they were gorgeous okay so is it do have consensus to move forward on that all right that's in the agenda you guys agreed by consensus yes
he just changed the border around Bas and then I added the bar code to the ticket yes yeah which that's going to potentially change but right it will change I think it was in the agenda the QR QR code she said barod oh
barcode that's on the ticket on the ticket tiet okay yeah there's like a bar I put a barcode on the ticket so it looks more official okay by it doesn't go anywhere but it actually has the so Linda presents her no this won't just
Kidd um motion motion to second okay motion second all in favor say I