Let's call Port Richie Richie events committee meeting Monday, March 2nd, 2026. I stand for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. Uh, who's taking a roll? >> You got it, but I can take it. username. Thanks. >> Chairman John Eric. >> No, no, I got I got I'm going to go through the room. Chairman John Eric
>> here. >> Vice Chairwoman Caroline Gonzalez here. Secretary Kim Lucari. Let the record reflect that Kim Lucari is not here. Member Amanda here. Member
>> here. >> Fitzpatrick. I knew your last name. I was like Christina or Christina. >> Christina. Um, present. >> Perfect. >> City manager John King. >> Perfect. Member Peter. >> No. No. Troy. Yeah. Troy Peterson. There
you go. And member Laura Cano. >> Yeah. >> And member Atlanta McDonald. Let the record reflect that Atlanta McDonald's is not present. >> Thank you. Good job. Thank you. >> Oh, thank you. >> Okay, next up we have minutes. Nothing
to approve tonight. So, moving on to comments from the general public. I open up the comments general public. I have no signups and it doesn't appear I have any public, so I will bring that back to comments from the committee members. And let's start to my right with member Peterson. >> Uh, nothing at this time, Mr. Mayor.
>> Mr. Member Canold. >> Nothing at this time. Uh, member King, >> nothing in this shop. Thank you. Member Hoover, >> no. Good. Thank you. >> Member Fitzpatrick, >> no. Nothing other than the seafood festival. >> Okay. Vice Chair Gonzalez, >> nothing.
>> Okay. I have nothing as well other I'm not sure if um Hidden Creek was going to come. He asked if we had a meeting tonight. He did um I guess uh firm up some times and stuff. So, I don't know if he he may pop in here at some point, but um he has some
information about the golf cart poker run. Um and I will also say that we did receive the $2,500 check from Brad Jagger and Unreal Marine. Um so, we have all our sponsorships in now. Um we still got to get some forms and stuff, but we do have the money. So, we have uh the
2500 from Unreal Marine, 2500 from um was this uh SC No, sorry, Ocean Honda. Not Honda Honda Port Richie and we had 500 from who was that sound the >> advent.
>> Yeah. Then we had was it was it 500,000 from Hidden Creek? >> It was 500 >> 500 from Hen Creek. >> Yeah. >> Okay. So we should have all that in now. And then I thought we had a $4,000 balance or whatever there. So based on the original conversations and the budget we talked, we should be good on
on all that. Um, it should be basically cover our costs uh and still have whatever we had the balance coming in. So, should work out good. Um, I have nothing else. So, moving on to committee business. Item number one,
final preparations and discussion for Hooked on the Bayou Seafood Festival. Um, I know last week we had a few loose ends that tie up. One of those was obviously the the kids zone stuff. Did you have some additional information? >> I do have concerns. Um, I don't have a concern that
they won't fit over there. I have a concern about the layout after looking at this, but I also have a concern if people come in and go to the playground and go to the inflatables, they're not going to go over, not all of them are going to go over to this festival because it's all tucked away to the
side. Um, when I say the layout, I state the layout because on record, I would either have to put the slides on the one side and change them around, especially with human trafficking and safety of the kids. I would never want
to have a north southbound because if they go in on the south end, then they come out on the north and people aren't going to see that. It's going into the woods, things like that where you don't want them to enter there and then come out here. Well, those those woods, it's there's a water body behind that and it's that's a canal goes back through there. So, it's
>> still not safe. >> No, it's it's not like it's just straight up woods. There is waterway behind there. >> Okay. Um, so basically just for the safety, but secondly, and I spoke to one of my I know one of the vendors, they had also concerns because everything's
towards the front. So, I think it would be better, and I wasn't here that evening because I thought the meeting was on Tuesday because you were closed for President's Day if there is a way to put the inflatables back by the side with the firetruck
because if I was a vendor, I wouldn't want my kids going all the way to the north side. >> The camera is off center. It's like on one of the TVs. >> All right. Just give me a minute. >> No, I was just letting you know. That's Cam.
Okay. So, I like I said, I have concerns with the inflatables off to the side because I don't feel if they come in and they do the inflatables, they're not going to come over to the event. >> Why would you think that? Just because they're co-le I would think they still would. I mean,
>> two reasons. One is kind of their rope tucked away to the side and as a young parent thinking back in the day, you have kids, you go to the playground, you go to the f uh inflatables. Why go spend money on the other side? So, just I
would integrate the inflatables with the event, not pushed off to the side because I feel it would help more vendors if the inflatables were part of the event and not tucked off to the side. >> So, if I if I'm looking at Waterfront Park, >> I can't hear. So,
let's >> see. Is everyone got their mics on? >> Yeah. >> All right. I didn't hear what was just said. >> Can Can you hear me? >> I can hear you, but I didn't hear what was just said. >> Okay. So, what So, Christina is is
asking about the location of the the inflatables and stuff being on the on that back side there and not being uh integrated into the >> Okay. >> Oh. Oh, I thought S was on the phone. So, he's on the phone somewhere else.
Um, yeah. So, not being I guess close to where the the vendors and stuff are, it's kind of on the back side. Um, so that's So, I was pulling up a map just to kind of look at that that area. So, I'm assuming you're looking at >> I'm looking at this page, but I don't
have the cons and I don't know if she heard before. I also have concern of safety going on that side. I would rearrange the inflatables if we were over there, but I do have concerns that the inflatables are tucked off to the side. They're not really part of the event. parents can come in, go to the playground, go to the inflatables, and
leave. But the whole purpose of having the inflatables was to drive people to the event. So even if it was if we can figure out a way to put it back by the fire truck, it's just more safety. And if there's >> it can't go over there. There's not any room over there. We already talked about
this. It needs to go over there on the other side of where the playground is. So it's contained. >> Okay. And that's it. And this wasn't even the the the fact that you're saying to bring people here. This was supposed to be an event that was supposed to live music. The inflatables was an
afterthought. >> So you don't want events and activities for the kids. >> I didn't say that, but they're over there for a reason. I mean, we have limited space right now. We have over 40ome vendors. >> Actually, over 50.
>> Over 50. I'm sorry. Over 50 vendors. Well, >> and we can't put we can't put inflatables in the middle of them and then have people listening to generators run. It's bad enough that we're going to have the generators running from some of the food trucks.
>> So, so >> wait, hold on. I'm sorry. >> You guys voted on this when I wasn't even here knowing that I was the one that was kind of organizing the kid area. And you're on the phone when Excuse me. you weren't on the phone
before, so you couldn't hear. If you put in a obstacle inflatable north and south, you're going to have kids entering the one side coming out in the other end. It would be more wise to put it horizontally, east to west, specifically to make sure you can always
have a view of the kids. You never let kids leave. >> Okay. But the kids should the parents should be over there with the kids. It's not anybody's job to babysit somebody else's children. >> No, you're right. And I don't disagree, but if I was a vendor and I would usually as a vendor and I've been vendors of many events, I would allow my
kids to go off and go to the inflatables. I would not feel comfortable if I was a vendor over here and now you're going to put my kid and I' let my kid all the way to the north end of the event. And I don't think if a parent was sitting and watching and listening to the music that they're going to want
their kids all the way off to the side. And if they're all the way on the north end, they're not going to hear the music and going to the vendors. they're going to be pushed off to the side. >> So, okay. So, one one one thing. So, if if it were to be all the way in the back where we kind of originally talked about
it, you would still have a a large area in between where the parents would be from watching the music and stuff up there by the pavilion. You'd have all those vendors and stuff in between them and the kid area. So, it really wouldn't be much different having it there or there. It's still going to be on the
outer skirts. You follow? you have the fire truck unless you want to put the fire truck on the north end too. >> But the point is you're trying to attract people into the event. So if you have the inflatables on the south side, then they're going to have to go through the event pass through vendor tables, which is the idea is have them coming in
and engaging with the vendors and the food trucks. >> I mean, true. So with with the very first thing you're going to come to in in the case we have it is the is the kid area which is and and I guess the thought is is that the playground is
already there and that playground adds to the kid zone. Um and so you could technically have if we had that in the back you would have some people in the playground doing their thing and you'd also have kids in inflatables or whatever. So from from my perspective, it it makes sense to have it where the
other kids stuff is now and and granted if people are going to come in and just do the kids thing and not just, you know, not engage in the event. I mean, that's unfortunate, but I don't that's not a big deal. I guess the the big the big portion of it is is we have something for kids and that that that
area is going to be designated for that. Um >> the the other reason why it was they were put over there was because you can see them from the road. If they're inside the park, you're not going to be able to see them. That's going to be one of the first things you see when you come in. >> You really don't want for human
trafficking and the safety of kids. You really don't want people seeing kids running around and then you go and >> again there there should not be any instance where some I mean if if if I had a child, I would not just dot my kid off at an inflatable and go do something else and then check on them every half
hour to hour. I mean I would keep my eye on it. So again, the the park is is is gated. Um it's surrounded by water. Um and so if there was to be an incident, um they would have to basically come through the the entrance or hop the
fence. I mean, we would obviously going to have a a presence there. So hopefully we would we would have that. But again, nobody should leave their children unattended anywhere, even if it's in a park. So I mean, these are real issues and when you take your kid out, these things you got to worry about. But um uh
you know, I don't think no matter where we would put it, you would still have that issue. If somebody's not watching their kids, somebody could pick them up in broad daylight and offer them buy ice cream and off they go. So, you know, parents need to make sure that they're uh keeping tabs on their children. Um,
again, I do think we we have the area there. It's around the playground anyway where they would normally be. It just enhances the playground, if you will. It is it is concealed in the park. Um, again, if you drop your kid off anywhere, they're not going to be uh completely safe because nobody's
watching. We also should have somebody, my understanding is we vote on this, we're going to have somebody attending those blowup things. So, >> correct. But I would also recommend changing the layout of the inflatables. I guess we can do that that day as well, but >> Well, if you want if you want to look at
the layout as far as inflatables in that area, I think that's that's okay. But I to to to move them all the way to the back of the park just because we do have so many vendors. >> I think it should be part of the event though, not just tucked away. Again, vendors want people to come. We want people to come. We want people to engage in the event. If they're off to the
side, they're kind of segregated over there. And I'm just making it known that I think and I personally feel that it should be part of the event. And if that's the case and you don't want to, then why do we have a fire truck over here and not in with the kid area? >> Because they have to make the turn there. I think that's where they fit and
that's where they're always >> they just always stage back there, >> right? They have to be able to get in and out quickly. >> Yeah. And >> well, actually at the front of the park would be a lot quicker. >> There's parking there, but I think I mean I understand what you're saying how >> and the police the police they always
set up in that corner right there. So actually the police are going to be closer to the kids in this instance than they would be if they're back by the fire truck. >> It's a close space. I mean we can you can watch a kid >> cuz you see that little turn there right by the pavilion. That's where the the police set up their little headquarter thing. So, you're going to have heavy police presence right there and that's
right across from where the kids will be at. So, that from that aspect, it would be better over here. >> Yeah. And also like for food and stuff, the food's going to be on this side. So, if they're hungry or parents want to get some done lemonade or something like that, it's all going to be on this side. >> Yeah. It's going to be on the opposite
side. >> Yeah. Cuz I had thought of putting a lemonade vendor around there or something cuz we have three. Um but I don't know. But and we are going to have vendors right there along that first turn, too. That's uh I think the there's >> that's where the golf cart tent's going
to be. The chamber's going to be there. The city tent's probably going to be there. >> Correct. >> So, >> will be there. >> Um there's going to >> I have to see if we can fit a vendor. My my thing was to put a lemonade stand like a lemonade vendor there with by the kids and maybe something kids stuff. I
was supposed to have a person registering for face painting. I don't think they've registered yet, but I want to put them there, too. You know, put kids stuff with kids. Um, but actually the the way it is, they're not that far from the pavilion when you're at the
park. Here it lives farther, but then >> Well, could I ask Troy cuz you've done Sorry to put you on the spot. You've done plenty of events at the park and cleanups and things like that. I know when we're at the pavilion sometimes it's good to the kids do go and play on
their own but now you're having them even back north even more north. So I was just wondering your opinion on your kids. >> It's right up against the playground. >> Yes. >> I mean you're the playground and you got a walkway and you get your flavor. So
it's actually it's yeah it's more to the north but it's it's it's there right next to the playground. So that's where they're going to that's where they go. >> Well my point is it's just not part of the event. It's >> well the whole park is part of the event and so again it's probably a little late in the game to to to change that and I
don't know if it's a battle we ought to ought to fight early. We've got it kind of laid out. >> Um >> if it doesn't if it doesn't work well um then we can always look at changing the layout, maybe moving it around for for future events. But I mean without
without going through it just um logically that looks like the best place to have it just because that's where the playground is and so you keep them all there and it's actually >> you're going to have parking all along because we're we're parking where the the dog park and stuff is all along there. So that's going to be a parking lot. So you really are you're
segregated. It's relatively safe back in there. It's it's isolated. You're going to have the police there. Uh you're still going to have tents along there. So, it's it's it's still very much part of the event. I mean, but to your point, if they just come in and hit the kids
stuff and they never leave there and leave, they'll never get back in. And that's and that's okay. I I mean, I don't think that's what you I mean, you got food trucks all along here. People going to get food to eat. Um I I would think people that would bring their kids out to play in that it would be shortsighted them not to visit the rest of stuff, but if they so choose, they so
choose, and there's nothing we can do about that. and force them to walk all the way across the park to go to the back still doesn't guarantee they're going to if that's if they're just there for the kids stuff, they don't care about the other stuff anyway. So, I think if you if you're coming to Seafood Festival, you're probably going to engage in other things. But if you
don't, that's okay, too. It's it's still we're providing that that uh stuff for the kids. So, I mean, I don't I don't know if we can change it this late in the game unless there's a real
urgent reason to do that and >> just again safety and >> well, it's going to be safe. I don't want to I don't want to you know obso it's going to be a safe event. So there's uh again anytime you you bring your your children out somewhere,
you need to I mean they need to be supervised to a certain degree. If somebody's just going to, you know, pull up a whole post road and turn them loose there at the gate and not come back. >> Well, you know, >> I wouldn't expect that, but I would expect vendors to allow their kids. >> Well, vendors, too. They're going to be they're going to be safe. Uh we're like I said, we're going to have police.
We're going to have fire there. Um we're going to have attendance at the at the the inflatables. It's not we're just putting labels up there and and nobody's watching. We're going to have I hope that's >> Yes, that's my responsibility and I'm telling you the concerns that I have in advance. So,
>> did we find out with talking about safety and concerns? Did we find out that the insurance you had asked? Yeah. About the insurance last time. Were you able to find that out with jumping jack? >> I don't know what exactly you're asking. They we're going to give you the additionally insured form safety.
>> So, so yes, that that part we're covered. It was the as far as using the volunteers or whatever to man the thing is if some something happens with the volunteers is their insurance cover that who's covering the the case if if um like I said one of these these uh they
they school kids that are going to be doing or something or high school kids or something did you mention or college students >> college students if if you know they're on their phone text and somebody falls breaks their leg or something. Are they >> Would you like me to register through the chamber? >> Huh? Would you like me to register
through the chamber? >> But I don't know that I mean I don't know if that would if there'd be issue there too. If you possibly could do that >> the the question was are we >> but again the kids should not be left unattended as you mentioning that no parents should be leaving them which you
know will happen but >> okay we are trying to figure all this out. We just need to speak civily. We don't need to have any attitude or anything like that. We're asking and we've asked this several times. Jumping
jacks. Is jumping jacks covering the volunteers? >> They're not going to they're not their volunteers, >> right? That's what we know. >> Who's who's liable for these volunteers? >> Is it the city? >> If they're injured, >> if it's a city, that's probably an issue
is is is what the concern is. >> That's what we've been trying to figure out. because we have to get ahead of the game before and you were only what a week two weeks away, >> right? >> Not even two weeks. >> So, general did you check with jumping jack to see if they were gonna >> they cover the volunteers. It's not
their volunteers. >> Okay. >> I would I don't know the bre well assumption doesn't hold up in court is we need to know that what the insurance I mean normally the the insurance policy would tell you what it covers if it covers people running these these things. Are they just dropping the stuff
off and leaving? and I was going to man. >> Okay. >> Hold on. Cut. Go ahead, Cam. >> No. So, if it does fall back on the city, shouldn't we be vetting those people if it does? >> Because I mean, I know I know from
coaching cheerleading for 18 years, we had we had to have like fingerprinting and background checking to volunteer to be around children. So, how how does that work if it does fall back on the city? >> Donnie, you got any thoughts on this?
>> I do know that that there's really nothing that's going to prevent us from being liable. I mean, even with um talking because I can't hear. >> Well, they're going to hold us not liable. If something does happen, the city's going
to be liable to a certain degree. Even if we have old harmless uh documentation that says hey you know you can't sue us if you sign this document you know that that that that that in itself is not true also. So it's either we have a a
policy or jumping jacks has a policy um that that they that they cover you know the the people and kids with and I think that was part of the discussion that we had last time is I think that with their insurance they were going to do something like that if I remember correctly uh with the conversation
They have the COI for their equipment that they're bringing, right? >> Yes. They have the additionally insured form that would cover the city of Port Ry if someone got hurt, >> right? On their on their >> on their equipment. Yes. >> So that I guess the the question is is
um you got twofold liability, right? You've got that part covered in their insurance. Does it require somebody to be watching or not? And if they are watching it and they get hurt on the equipment, does it still stand or they again? I don't know how that that
works out. But you also probably have from the the volunteer perspective, like I said, maybe it's not the equipment that they get hurt on. Maybe, you know, they get mad and he yanks a kid out of line. I mean, things things can happen with volunteers and maybe one of the volunteers wasn't vetted properly and
he's a you know, he's a he's a >> These are all honor society students if that helps. That doesn't mean >> well I mean again there's no vending process so it's just it's you know >> but from a liability with the insurance we should be covered now it goes back to
like you guys are discussing is is the the individuals that are participating in it you know does the liability cover them also and does the liability cover us in that process also so there's going to be liability towards the city I guess people that we're going to be using
>> would our insurance cover that probably >> well that's the part is with that insurance right there, the use of the the devices and everything should be covered. I just don't know, >> you know, the only issue happen volunteers and any physical exchange that occurs with them. You
know, the city's going to be in a liable situation. So, it just comes down to, you know, one, it's going to there's risk risk assumed there and we really don't have any policies that will cover us with that that portion of it right there. >> No. And this is why I've implored to this committee and I've implored to the
city in the past is, you know, technically when you when you put on when you want other vendors to start putting on events in this park, which which I strongly support having events, the thing is is that these vendors should be pro providing a blanket of coverage. It what we're doing here is
peacemealing and and putting puzzle pieces to try and complete something. And this is why this is going to constantly keep causing issues. We're going to constantly keep sitting here at the same at the same meetings having these the deliberations going back and forth about having coverage, not having
coverage, not being 100% sure. The thing is, this is why I I I strongly suggest that moving forward after this event, we need to come back and and figure out how can we keep having events moving forward and have these vendors bring us a blanket of coverage so we don't have to
worry. We shouldn't be concerning ourselves with this, right? You know, many people at Sims Park put on events and it's not the city. It's not Newport Richie's responsibility. They come in with a blanket of coverage. They provide the paperwork to Newport Richie and say, "This is the event this is putting on.
This is the policy that we have in place and this is what we're doing. This is that's exactly what we want. We don't want to sit here and deliberate um if the volunteers are going to be covered or if this is going to be covered or anything like that. That should be taken care of way before the event is even being put on."
>> Yeah. Well, they understand that we're we're we're now constrained on time once again because we've wrestled with this during the centennial. We've wrestled with this beforehand and now once again we're deliberating about the last minute about having these things. And the thing is is that I'm sure, you know, of course we're going to have it and move forward,
but it's going to be a peace meal, you know, on on the verge of hoping that something doesn't happen and that the city isn't isn't held liable. I personally believe the city shouldn't be held liable and you know this is the the city should be taking care of that park on a yearly basis maintaining the park
so we can pro promote vendors to come in and put on events and that's as far as the city should take it. I I cannot I cannot stress this you know a hundred times I will continue to bring this up you know to that any committee in place needs to go forward and have this
paperwork completed before putting on these events. I strongly suggest that after you guys have this event, we need to go back and get this locked down so you guys aren't deliberating about who's who's doing this and who's doing that and how many people are. That's the vendor's responsibility. It should be
the chamber's responsibility to have all this taken care of and you should be approaching the chamber and you guys are basically just putting up an event tent and enjoying the enjoying the event. That's where that's the way it should be. Yeah, >> it's that's that's the way it is right now. You're scrambling now at the last minute trying to make sure that if you
have inflatables there. Is someone is someone going to be is is someone going to be qualified to h you know handle these children as they get on and off this thing throughout the entire day? We don't know that. Right. >> That's not a guarantee. Some may get tired. Some may go home. Some may have other things to do. They're volunteers.
We can't ask them to stay. They stayed an hour. That's that that that's that's great. But the thing is there's no guarantee. But this the stuff like this should already be locked in place. No, totally agree. Like I said, it's uh the the issue here is the things for the
kids and the additional liability that that brings and and so I don't I don't know if if the chamber can help, but again, then the chamber would have to be they'd be asking the same questions. >> Um and so again,
>> that's why we had stated that we wanted a vendor. We spoke about this, >> right? to put it on. They ban it. They take care of it. They completely >> That's what we wanted. >> Why don't we just cancel the inflatables this time? >> I mean, that's that's that's the
decision that we were uh need to make tonight is have it or not. Um you know, and I and I hate to I hate to do that um because I think it I think it's important that we do provide something for the kids, but you know, obviously we we've got to be concerned about the
liability and how that's handled. So, >> Okay. So, they just responded. I said, "Do you have a copy of the waiver? Would the waiver cover the parents of the birthday parties and the volunteers? Are the volunteers covered with waiver?" They said, "Yes, the way it's written, I'll send you a picture of the waiver."
>> Caroline, if they I don't even know how this would work. If they applied to be a vendor, would they fall under the chambers insurance? >> They would have to provide everything themselves. So they have to provide the COI the certificate of insurance and
then put the v the chamber as under the certificate of insurance but it's with volunteers and stuff that we need to find out. >> Yeah the same issue. The problem is is what what's really happening here is the city >> uh is renting >> uh equipment from a vendor and the
vendor is basically covering their equipment. they're not running it. And so chamber same way actually chamber would be different because that the vendor would be coming in. They would be acquiring a space and they would be running the the the tent or whatever. >> They actually have an inquiry for
another market of ours of um I don't know it's like an air tag type of thing. They have an arena. they have their own thing and then they go and they put it themselves >> and they three times the amount >> right and but that's but again it doesn't it doesn't matter the cost the
the problem is is is that the uh we're renting the equipment and so if we rent the equipment we have to staff it and if we staff it whether it's volunteers or not there's a liability portion there we just need to make sure that there's coverage there if our insurance covers the liability if something happens with
that then then maybe we're Okay. Um, but if we we can't we can't just not have that box checked is is a problem. And and to to me, again, I'm not a lawyer, but it sounds like Don has talked that these waiverss of liability mean
nothing, which surprises me, but um you know, that makes it easy if it worked. I guess they sign a li liability waiver and then they can't do anything. But >> well, Christian, the question I have is maybe this is a solution. What if we just what if we hire them to be our contractor? >> They can't do it that weekend and I've
already discussed with them. I have had a background. I have coached gymnastics for 10 years. They had an inflatable park at the location called Blow It Up and I used to run all the birthday parties for gymnastics and for the blow it up programs as well. I used to load
my cart, go teach at the preschools, come back in. I'm very familiar with inflatable equipment. I've used it time and time again. I've used it at different events. Even when I've done um events in the city of Port Richie and
Newport Richie, the additional insured from the in from the jumping jacks has always been sufficient. And I know they even work with the school districts and things like that as well. So, this isn't the first time they've done an event. Um
>> would you say it's always been sufficient? Sufficient for who? the city of Port Richie and the city of Newport Richie by having the additionally insured >> well certificate. We're not talking about the the equipment. We're talking about the the staffing of that equipment. That's >> it covered. They said it covers
>> their insurance covers whoever we put on it. So if something happens with the the honor society folks that uh put on their insurance is going to cover that. >> What's the difference? Do we vet that in writing? Do we vet all of the vendors
that are at the event or >> Well, if if we have if we have a if we have a a certificate of insurance that says it covers all this and it covers those things, then that's fine because then we don't have to worry about it. But if if obviously if it if it only extends to the actual equipment and what
whoever's staffing it, it doesn't cover that. Somebody has to cover that. >> Covers all of them. There may not be anything that happens and and probably 95% of the time there's going to be nothing happen. But that 5% could put a huge liability on that. It's if if if somebody's
staffing there and and somebody goes back to check on their kid and they're gone. Well, what happened to my kid? I have no idea. I was texting my girlfriend. >> Well, again, even having signs up saying the parents are to stay close by. Here's a copy. I can send it to you if you like. S
>> copy what the city >> the liability form >> can you send it to me? >> Yes. >> Thank you. >> The city has used a you know liability form in the past. I mean we did one for the centennial. Everyone filled one out. I mean to me I think having them would probably help than not have them at all.
>> Oh yeah. You definitely would want it. >> I mean and and you know um >> Caroline please help me. Who who actually supervised the entire time while she was up there? >> Just Julie. It was just It was just Julia. She She stayed up there the entire time. She made sure that every form was filled out. I still have all
the copies from them. She stayed up there the entire time. We didn't have any incidents. Um I think as long as as long as it's manned, you know, like I said, I I don't want to I don't want to say no to I wouldn't want to say no to something completely. I think if we just
we just basically have the forms, we we make sure that somebody is there during the entire time the the the festival and make sure that every kid that gets on signs off on a form, I think you'll I think you could be fine with with having these this year. But what I strongly implore just moving forward
>> going forward, we make sure >> you hire you hire that vendor way ahead of time. Like if you want to do this at Boom Bayou, I would call him and say, "Look, we want you to be a boom to buy. want you to completely stamp it, you know, have your have a COI, have everything locked in place and we're done. >> There are vendors that will do things, but
>> they want they're going to charge kids and if we want it for free, it's different, but there's one that we had to give a $1,000 deposit. Swag rentals. >> You have to give a $1,000 deposit. They charge $10 per bracelet. The kid can do whatever they want, as much as they want the entire time. And then if you reach
the $1,000 deposit, then you're good. or if not, if they need to give back money or whatever, they will. But >> and several vendors do this. I mean, like, let's say the axe throwing. I I've I've seen I've seen the axe throwing trailer come out. It's u you know, they they make sure you sign everything. They
actually have a pad. You sign all their forms up front before before you throw anything. And they have that all locked down. You get a confirmation through your through your phone that it's done. And then it's okay. It's okay for you to to to use the the app store. But that's what I'm saying. As long as you have
those devices in place, you won't have any problems. I think that just moving forward, we need to lock these devices going forward. >> Right. >> And I can always get wristbands. So once they sign the waiver, put the wristband on the kid and then that's how I know who is who has a signed waiver. >> We did that last time. Yeah. They all
have different colors like that. >> Like I've been doing this for working with kids for almost 30 years. and and and you keep saying that and and that's great and and and but again it's it's just a question of the liability. It doesn't matter if you've done it for
a thousand years and nothing ever happened. It's a it's the one time that something happens and you aren't prepared for that. It it'll wipe you out. And so that's that's all the concern is. So I don't you I don't want to make light of it. Um it's it's it's it's unfortunate that you have to you have to always think about that. But we
live in a very ligious society and we and we have to be cognizant of that because you know we're we're supported by taxpayer funds and we want to make sure that uh we're protecting those. So that's all >> and I appreciate that we're being supported by taxpayers funds. That's why I'm trying to keep the cost down and reasonable and not overspend cautious.
But all that's for not if you have a several million dollar lawsuit that comes because of that. >> I have the waiver. I sent it to the city manager and I also sent it to South and it does specifically state to hereby release discharge and covenant not to sue jumping jacks bounce houses inc its
affiliates, clubs, organization affiliates, administrators, directors, agents, officers, managers, volunteers and employees or other participants of premises on which the activity takes place. Each volunteer and employee other
on each considered one of the releases herein from all liability, claims, demands, losses, ensures damage to property and other damage. Would you like me to keep going? >> No, the city's included in that. >> It' be all of that. Yes. And then it would also include the city with the
additionally insured. And I don't think we're putting two and two together of understanding what the insurance actually covers. And I'm trying to explain like the insurance does cover the city. >> Do you have the insurance? Because this is the waiver.
>> Yes. And he has the well the additionally insured. >> Okay. Because looking at the waiver, here's the here's the problem. The bottom line on this one is the waiver attempts to protect volunteers by including them as release. However, um it doesn't it won't well it basically won't protect volunteers. Well, it does
not guarantee volunteers won't be protected from lawsuits with this document. And >> well, anyone can sue anybody. That's the issue. And >> but that's Well, that's the risk. Well, it goes back to the the only thing that I'm looking at is is protection of the city against any lawsuit that goes forward and unless the insurance covers
it. Like I said, the these these waiverss of liability just aren't strong enough to protect the liability. >> Let me ask a question on the volunteers that would be running this. >> Um, if and and maybe would prevent them from
doing that. But if we get something from them saying that, you know, they're they're liable for anything that happens under their watch, would that protect us? >> No. >> No. >> Because at the end of the day, we we're the owner of the event. And so we at the end of the day are overall responsible
for everything that occurs. >> But that's why Jumping Jacks carries and all these bounce company house companies have insurance that cover the vendors. I know they also do events for the Pasco County School District and they've done events in Newport Richie and Port.
>> That's why I was asking for the insurance policy so I can take a look at that because right now just with this the waiver doesn't do much but that's why if you had the insurance I can take a look at that and the insurance maybe can can define it better for me because right now I don't I don't have that to
look at. Well, so you know we're not going to solve for this tonight. Um, and we, like I said, we've we've we've talked about it for the last couple meetings and we still don't have a definitive on how that's all going to play out. So, I think this comes down at this point. Um, there's going to be there's going to be inherent liability
in involved in having that. Um, and I'll just leave it committee. If somebody wants to make a motion to move forward on the the kids stuff, second it, we'll vote and if it passes, we'll we'll do the best we can and there'll be um there could potentially be some liability there. I mean, we'll have waiverss and
we'll have all these other policies with COIs and all that, but at the end of the day, is there is there a hole somewhere in there if something happens? It sounds like there possibly could be and that's just something that the committee is going to have to take consideration. >> There could be a hole in any liability issue and I am going to make the motion
to move forward with the children's events because we would like them to come out and engage and participate and the whole point was to boost attendance and to have activities for these kids. So again, my motion is to move forward with the children's events. >> Well, wait, the children's events. We
have the children's events, which is a fishing clinic. >> I think you're specifically talking about the the the >> I would like to make a motion to move forward with the bounce houses for the at the event for the children >> at the $500 price, right? >> Yes. >> Okay. >> Including the additionally insured and
the liability waiverss that include everybody. Okay. Is there a second? I'll >> second. Okay. Motion second. Any further discussion? Is there going to be like the centennial the waivers? Is that what we're doing? >> Daniel, >> so it's going to be exactly like the
centennial with the waivers and the wristbands. That's >> other other than the fact we'll have I guess the Japa Jack COI which we didn't have that before because we just all out rented those other things. Right. >> Well, that's uh couple things. one, if you can reach out to them to send send
me an actual PDF of this when you get when you get a chance because it's a it's a picture shot. There's some of it that's kind of like blurred out and whatnot. So, I want to get a I want to get a cleaner copy. >> This comp this covers jumping jacks and that's that's fine on their behalf. But, of course, and of you know, these are >> these cover us.
>> These don't cover anything with the city or nothing mentioned with the city. >> So, we may we could we can we can >> we could probably have two of them, which is fine. Um, you know, just when these kids come, you know, these parents come here, they would just basically sign off on one, sign off on the other. So, we can we can use the C, the one
that we use for the centennial for our saving, you know, for the city sake, and it had those as well. So, >> so we can do jumping jacks on one side and then yours on the other side. >> I don't see why not. I just, you know, and then that way or or or two separate ones, but either way, well, we I think
that having both is better than not having anything. And I mean, I I do concur with the city manager. um you know it's you know it's it's it's going to be hard to if if something happens but you know um you know just like just like the you
know like the chairman said anything can happen at any given point of time I mean you know it doesn't you know it doesn't have nothing to do with the bounce houses anything could happen on a playground or at one of the tents or you know one of the musicians I mean so you don't want it to happen but these are the things that we plan for and this is
why we're talking about it so but I I think having both during that time would be best. >> Okay. >> But we're not just having the two liability waiver forms. We're having Jumping Jack's insurance policy add the addendum to include the city of
you had >> and we have insurance as well for the park as well. So there's we got plenty of insurance. Sounds like just you know >> and you and your team are going to be handling all the waiverss everything. >> Yes. >> Okay. So,
>> I just have to make sure. >> S or or city manager, does does something like that have to be inspected? >> Those inflatables. I don't I thought we had fire check the inflatables when we had the centennial.
>> I believe fire will be on scene anyway, but I can >> We'll have them check. We can check. We'll have it just just to cover ourselves. >> Okay. Any other discussion? Okay. Any public comment? Seeing put a vote on favor signify by saying I >> I.
>> Any opposed? Okay, motion carries. Um, so that takes care of the the the kids zone stuff. Um, we uh we need to talk about banners, I think. Um, did we order banners? I know
we were talking about doing a just a generic banners which may already be on order. I don't know. But then we're going to basically What's the sponsor? Do I have a separate sponsor banner? Any Where we at on that? >> Um, >> go ahead. Go ahead. Go ahead. >> No, I sent the um the yard signs out.
It's off at space. They're off at space age right now. Um, I just have to send them the banner, but they said they can do a pretty quick turnaround on that. And I need all of the sponsor logos. Um, I have Hidden Creeks, but I need everybody else's. and then I can make um
our generic sign for the sponsors. Um but she's just waiting on me. And then also I have signs to go to her. I did not send them yet um because I had to tweak a couple um ones some that say event parking, some that say vendor parking um with some instructions on
like where they need to back in. And then we also have a few signs that say golf cart parking and I need to send those off as well. I have all the logos except for the one that was given to us today which was from >> Unreal Marine. >> Does he have does he have any type of Are you familiar?
>> I think so. >> If he's got one on his website, I can pull it off of that. That's fine. >> I think Let me look. >> Did you say it's called Unreal? >> Unreal with >> Yeah. Relishing. And you know it it's just basically Unreal Marine. Looks like his logo, the
words in two different colors. It's unrealarine.com. >> I'm assuming that's his logo. >> And also just um a reminder that we need a W9 from the inflatable company so they can be paid. >> We do. >> Okay.
>> We So Kim, we we do you have the chamber logo, too? That probably should go on there. >> I do. I have the new one. Yes. >> Okay. >> Yep. >> I'm using the one that you sent me the last time that they had changed back, right? >> Yeah. It's just basically that original
Pelican with uh Nature Coast Chamber of Commerce on it. >> The the one that was on the holidays that that one, right? >> Yeah, I believe so. Yeah. Just if you if you want to shoot it to me, I can clarify, but or if you go out to the website, you'll see it, too. >> Yeah. No, I have the I think I have the
most recent one from holidays on the bio. >> Okay. >> Anything else on the marketing stuff? I know that um I did see a a Facebook post out for um Hidden Creek. So, I we can get the those other ones out for the other sponsors. >> Those are the other ones have already
been posted on Facebook. >> Oh, they have. Okay. It's been getting a lot of shares and a lot of people are writing. Every time we share it with like any group, >> a lot of people are sharing it themselves. So, it's going viral.
>> Um, it seemed like there was something else that uh we solidified the the Oh, the tent. The tent's what we need to talk about. >> So, yeah, I don't know if it was included in your agenda. Um but I can go over the updated quote that I received
from um Postal Rena Center. >> Yeah, it's in here. >> Okay, >> go ahead. >> So the for so it's a smaller tent and with tables and chairs comes out to 983.
>> That's a big difference from >> and that's 1700. >> Wow. >> But that's a 20x 40 tank. Right. >> It's a smaller size tent, but it'll still give you guys something to fall back on. Um, and then this also includes the same tables and chairs.
>> What was the the large one was what? >> 1700. >> No, no, the size is correct. >> 30 by 60. >> I think it's 30 by 60. >> 30 by 60. >> Same as the one as the >> Troy, yours is 30 by 60, correct? Yeah. >> Yes, sir. Okay.
>> So, yeah, that was a 30 by 60. This is a 20 x 40. Sorry, >> I'm looking online here. I know last meeting I looked as well. Um, you could get a 20x40
heavyduty party tent uh for $431. Last meeting I found one was about a,000. Um, to me it would make more sense than spending the$500 some odd dollars just
to rent it just to buy >> a 20 by 40. >> Well, so where we at with last meeting was we we were going to move forward without a tent. We're going to look at the weather. So, um, >> the weather now is >> what did the what's the weather look
like for that? Let's see. says rain probability 2%. And then low clouds then perhaps some sun 78 degrees high cloud cover 83%. And I will I will say this, we'll get
volunteers together. Even if we did move forward to buy one, we'll we'll take care of that every time. I'll put a team together and and we'll set it up. The church will set it up instead of relying on staff to do it.
>> So I know that was a concern. >> Yeah. So the look where did you get get your weather from? >> Acue weather. >> Okay. I went to weather.com just for another this Saturday 14th partly cloudy 24% chance of of rain at this point.
I know that 13 it says 55% chance of rain. >> Um >> and 65 the night the day before. >> And yeah, you write up on it, but um
it it it does say Thursday the 12th is a 59% chance. So you're going to have some activity potentially around that same time. That may shift a day or two or whatever. So, we could be looking at that. Um,
we still have your opportunity to bring what you have over to set it up after you tear it down. >> Yes. >> Bring it. And that wouldn't cost anything. >> All right. Just a lot of labor. >> A lot of labor. Right. >> I'd make a motion to move forward with the tent that we already have that would
be donated. >> Okay. >> Are we doing it >> just to do it or are we doing it to see when it rains or we just put it? What was the motion? >> Motion to use use the church's tent and they'll set it up for us >> if we use one. I guess
>> if we use one. I mean, I think I think we're at that crossroads now. We make a decision. I you know, >> you never know. I would hate not to have one. >> And like I said, and I I would hate to, you know, I hate to keep spending the
money on it. So, it would be my my thought that since we do have the resource, we get it up, let's use it again. and and then moving forward, we'll look at opportunities to to purchase one and then and uh we'll we'll figure out how to put it up and down. Maybe we get a couple smaller ones. It's
uh not as not as hard to do and then we invest the money that way and we'll have them that way we don't have to keep doing this every event. So, but we do have a a motion for the the church's tent to just go ahead and set that up like we did last time. Is there a second
for that? Don't want to do it. That's fine. >> I'll second. >> Okay. Well, that motion. >> No, you can't second it. >> I can't second. >> Oh, second. >> Okay. >> Sorry. >> Well, I'm sorry. >> If it's open for discussion, do you want
to do that? >> We can we can surely do it. I just set it up Saturday, so you're asking me. >> It's not the optimal moment for not the optimal, but we will surely do it, right? And it we're opening up for
discussion. >> So I got a motion, a second. Any further discussion? >> Um just we could surely use help and it would be a good opportunity for anybody maybe even that's watching online to learn how to set up a tent. >> Yeah. >> That's kind of what we did the last
time. You know, every time we set it up, we're constantly training new volunteers, you know, to be an opportunity for Christina to learn. >> Yeah. >> You may not see me the next three days after.
>> I I think I think the maker of the motion is required to be there >> and maybe even second. I don't make the motion. >> So, we got we got motion. >> We can discuss not. >> Okay. Any other discussion? >> Okay. Okay. Any public comment? Seeing none, I'll put it to a vote. All in
favor signify by saying I. >> I. >> I. >> Opposed. >> Kim, did you >> Okay, I got one. Nay. >> I'm a No. I'm an A. >> Okay. Motion carries. Um >> Um I have a question. So, should we put the motion make a motion to purchase a
tent moving forward or looking to the idea of purchasing a tent moving forward? >> Yeah. Well, I think I think my cons we don't motion by consensus. Is there anybody opposed to looking at options going forward to purchase uh uh a tent or tents and we can get some prices or whatever and reach out to some of these
folks? Anybody opposed to that? Okay. So, >> I am if it falls back on the city to have to put it together. >> Well, so so Troy said that if we were to have that, he could get volunteers as well that could, you know, help put that
up so it wouldn't be on the city. But regardless, we would have the asset and uh we would just need to find people to put it up. So, but again, if we go that route, I think that we just let's look and and consider that and see if we find
anything. And yeah, there might be opportunities for for used larger ones or something that we could pick up and and use. The the thing is is these smaller like these 20 by 40s they go up really easy versus you know a big revival tent or surface tent like we
have. I mean normally you don't just set that up for one day. I mean you it's because it's a lot of work. >> Yeah. >> And actually I think we we would look at maybe get a couple smaller ones. >> Yeah. A couple small easier to put up. >> Yeah. >> And I said they'd be good to have. >> Yeah. >> And like I said we we've got sponsorship
money that we'd be throwing out to to rent them. Let's just use that to invest in a in an asset that we can use for anything. So, >> so okay. So, so consensus on that. Anything else? >> I would like to go back to what you had
said previously because I actually did find his logo online and I saved it to the desktop. I don't know if people is it different than the >> It is. It's a lot different. So, I just sent it to >> I wonder why they don't have that on their website. >> It is. It's at the bottom left. >> Oh, really?
>> Wait. So, because I think their logo is basically how it's written. Unreal Marine. I I have it on my >> If you like to check your email, can you shoot it to everybody by any chance or print it? >> Well, here, let me just pull it up. Unreal. It's at the bottom
>> bottom left. I saved it to the desktop. I don't know if everyone's desktop looks the same. >> The one the Unreal Marine difference. >> No, down at the bottom right there. >> Oh, yeah. That's right. I've never seen. Yeah, they've got a big um >> uh that's a mahi or whatever it is or >> or dolphin, whatever the thing is. I'm
not sure. I'm not a big fish guy, but >> yeah, that is that's I have seen that a lot. At the bottom of his website, bottom left, you'll see that um >> original Unreal Marine logo. >> I emailed it. >> So, that's that's their logo or the way they have their title their title name
>> on the corner of their website. >> Yeah, I don't know if maybe that's their old one. They're switching that thing. Um, I can ask Brad >> on the truck. The Unreal Marine. >> Yeah, >> that one. >> We probably need to ask him which one he wants to use. Um, I'll give you a cell phone number. >> So, you just are or I can give it to
you. What do you want me to do? >> You can get >> I'll get it for you. >> Thank you. >> All right. He's going to get his form anyway tomorrow. So, I will let you know. >> Okay. Next up, portaotties. >> Uh, can we go back for portaotties? So, >> tables. Tables and chairs then.
>> Oh, sorry. Yeah, >> tables and chairs. Um, so >> we could we could rent those. >> You said if you're bringing a tent, you bring the chairs or tables anyway. So we I think we're good on that. So we don't need anything. >> So nothing from from Coastal Ren. >> That's correct. >> Okay. >> And I think that would be great also
because it was $186 fee just for delivery. >> Oh, was I? >> Yes. >> I'm a numbers person. >> Well, I know it's was a couple hundred for the chairs or whatever. That didn't include the delivery fee. The delivery fee was an additional >> well that was the price was less if it
was just chairs. >> I think it was 120 for the for all the chairs and 84 for all the tables. So um >> they had a delivery of 189 but that was included with the tent and everything. So >> that included the tent. So it might be partial of that but
>> he got void then. >> All right. And then move on. >> Can we um uh uh can we put uh as a sponsor in kind sponsor live the is it who's whose tent
is that? Is that light of the worlds or is that >> light light of the world? >> Yeah, we put that on there as as an inkind sponsor for that tent that's been putting up and all that just to give little recognition. >> I don't see why not.
>> Oh yeah. Thank you. Is that Pastor Leonard? That's the name of the church. >> Oh, so then you're sponsored. >> Yeah. >> So you'll be a vendor. >> Good point. >> Yeah.
>> I think you're my um so portaotties. Last time we said we wanted or we were going to look into three handicap rental unit. So, it's actually $20 more than having from our last invoice. So,
>> $10 each. >> Yeah. >> Yeah. >> $20 more. >> Yep. >> Yeah. We went We We moved forward on that, didn't we? >> Did we? >> Mhm. >> Yeah. >> I didn't lock it in because we You You said to find out how much it was going to be. >> Yeah. >> We made the motion. >> Oh, they clarified it. >> Yeah. But we made a motion last >> Yeah. We made a motion to
>> to include if it was additional $20, then we're still moving toward. >> So, they verified it was 20. So yeah, just get the three handicapped ones and then the same. >> Now is it those blue handicap ones? >> I don't know. >> Has anyone maybe not for this event at this point, but future events, the ones
where they have a trailer that comes in with three hand um three someone reached out um another porta potty company. Um they sent me an email. So for the events committee um so I'll figure out with them to see for boom on the bayou
>> the trailer that comes in and has >> I don't know if it's a trailer did she just I guess she saw that we were doing the event and she just reached out. Um so I don't know if that's something s if you want me to find out and then and send you the info or >> yeah you want to look into see if they're just the same as a porta potty
company. >> Yeah they're a porta potty company but not named porta potty. So it's the same type of >> Yeah. restroom trailers they pull in. It's >> air condition. I don't Yeah, I don't know what they have. I just know that she wanted to sell us Florida portaotties like toilets.
>> That brings up a really good point because with the public defenders office and uh you know they do all the outreach. I know we've had the medical bus come and they got the portaotti um thing as well um with showers and stuff.
We I know we don't need showers, but we had them out there during the hurricane. >> You know, maybe we could uh get them to donate uh further down the road um working with them >> and we wouldn't have this
>> Yeah. >> expense. >> Those are FEMA supply trailers during the hurricane. >> I think they only keep them for emergency reasons. >> I don't think they're they donate them for like emergency services, you know, for for events. They they keep those trailers on hand for emergencies.
>> That makes sense. How about the public uh defenders uh office that does the mobile medical with the bathrooms and stuff like that? >> No, I think I think Mike Fano runs them or do
>> they did have the ones and I don't know which one is which. the one out on 52 um east of Lando Lakes Boulevard on the right hand side they have all those portaotties and all the trailers and I just pulled up the trailer like one is
for men's one is for women and then they have the triple one and they have ones with two four three they have all different trailers um and even with these ones these one have steps I'm sure they have the other ones that are handicap accessible but why don't we use
the ones at the park for handicap or for to be open >> because the band and stuff out there that's >> Oh yeah. Last time they trashed it or they stuck something and >> somebody flushed flushed a can down. They had to come out and pull it out. Yes. Was mess. So they
>> was a trailer. It's a restroom trailer. It's a company clean I just had here. Clean restroom or something. >> Yeah. So we this this the quotes in here is 630 is the total quote. Yeah. >> So, >> this one is Jones and
there's just water. >> Well, we need to get this locked in. I'll make a motion. Um >> I think we did on >> We're good. I just We made the motion last time. As long as it was $20. So, just to just to clarify, since it was
just $20 higher, let's do the three handicap rental units. >> Yes. >> And the and the uh one sink. Okay. >> So, that that's good on that. >> Has it ever been a concern that it's right in the middle of the food vendors? I just It's not really right in the middle. It's more the food is like 15
feet away. So, no, it's pretty good actually. >> Um, >> gets people to wash their hands, >> too. And so, just for the record, just because I didn't uh Kim reached out, so she we got the the nay vote on the um on the church tent, but she also voted nay
on the inflatable. So, I didn't catch that one. So there was just this for the record on that. So you put an A on both those. So >> um let's see what uh what else do we need to discuss? >> Jim, I have a question on the on the
site plan that we have for like the tents and everything. How many vendor spots do we have there? >> I think there's 44. >> Okay. But we have we have a little bit of room.
>> Yeah. To add. >> Okay. Because we're at 58 now. And then what I did was I also um I put a deadline for March 9th at 6:00 p.m. for Okay. >> any vendor that wants to register. And then that'll be the cut off completely.
>> For which day? >> Uh Monday, March 9th at 6 p.m. >> Okay. Okay. >> And then so I did have a question for you for Veronica. Do I have to give her a list of all the vendors and then their earnings or is it just like the chamber
as a whole saying this is how much everybody made? >> And so just so you you're clear I saw your your your thing to the vendors or whatever. It's just earnings means different things different people. We need revenue which means whatever they took in not what they made. >> So if they their sales they're gross
sales is what you >> Well, you said earnings and I figured you probably misunderstood. It's gross sales. That's correct right. Yes, >> their gross sales. Okay. >> Yes. >> So, what is that? What is >> tracking for the park? They just because the SCT park.
>> Are you handling the food vendors and the >> tenders? I'm handling all of them. >> So, yes. So, >> as a whole. >> As a whole. >> As a whole. >> Okay. So, you don't need a list or anything. >> Here's a total. >> So, this is how much it is and >> Yes. >> Okay. Perfect.
>> Because they're all under the chamber. So, correct. >> It's basically that's Yeah. >> Yeah. the chamber brought in this much in gross sales. >> Okay. And did we receive the the application and everything? >> No. So that's I was going to bring it up. So I I have the application. I have
the COI um for the uh chamber. I need to turn that in. I was going to get that to you probably tomorrow. >> Okay. >> So you'll have that. >> Yeah. They've been asking me about that. Yeah. >> Diligently. So please if you can drop that off tomorrow so they can double check it, make sure if there's any changes that need to be made.
>> Now Ron's Ron went through a procedure. So, he's been out of pocket for a little bit. So, >> sorry. >> Does Veronica does the building department need um a list of the food trucks for the inspections? >> She'll probably need those just in just
in case we have to do it. And we have to make sure those are spaced apart. >> Not just food trucks. Anybody using a gas? >> Yeah. any any of the tent the tent vendors that are going to be using any type of flammable, >> you know, material. So, if they're using
even if burner to to um heat up candles or anything like that, anything that's flammable that can cause the tent to catch on fire, anything like that, we need to know of. So, fire can inspect and then the building official can inspect. >> Okay? And I did let them know that the inspections are going to be at 9 um am.
I told everyone that anybody that has gas, I said propane and electricity. I didn't know. I just covered it 9:00 a.m. >> Okay. >> So, and and we have a list. So, >> okay. >> Food vendors need to be at least 15 feet apart from each other. >> 15 ft apart.
That's it. I have >> And then and then if you have any of the individual tents, what I would try to do is sep kind of segregate them from the other tents, you know, as much as you can. I know it's going to be hard with the amount of room we have, but the the more space the better just just in case.
>> We have right now um >> I would probably try to put the even if it's a food tent. >> Yeah. With the food >> kind of >> along the perimeter. Yeah. So that basically if you walk down >> Yes. >> all your options. >> Yeah, that's what we're do. We have nine
foods and seven >> I mean nine food trucks and seven tents. >> Yeah. So maybe maybe have the food tents across from each other and then and carry the >> seven tents are like little desserts and stuff. So the food the tents like little
macaroons and things. So those can be >> Oh yeah. >> Yeah. there. But if they're food food, if you have the sushi guy, >> right, I'll >> put him put him in line. Yes. Yeah. If you're selling just little cupcakes or something. >> Yeah. We don't want >> you mix them in. >> Yeah. Okay. That's all the questions I had.
>> Okay. >> Um I did hear from the Tarpon Springs Fishing Club. Uh and so let me go back. So they there was questions. Could use the logo for the new logo for their trophies. Council allowed that. So they're putting that on the trophies. Um, they made a request that they're
going to launch the the kayaks and stuff from Bratcher Park and they need that open by 6:00 a.m. that Saturday. I don't know what if that's before the they would make it open, but we make sure it's open by 6:00 a.m. >> Okay. >> Um, the >> what?
>> 6 a.m. on the 14th. >> On the 14th. >> On the 14th. Yeah. That's they're going to have people going out there for their the fishing tournament. >> Okay. Um, uh, Rod texted me said that he's, uh, not going to make it tonight, but, uh, need to sort out the approved crossing
times. Um, they're ramping up at 5, so need to have enough time for people to cross 19 and then hit the locations west of 19. Uh, and then time after the event to get back across. So the proposed crossing
times that he said is 4 to 4:30 and then 6:00 to 6:30 for those who can't stay for the concert and then 9 to 9:30 for those who are staying. >> What time does start? >> They're starting over new. So
>> we don't it starts at 10 or something. Al, did you get did you get any more W9's today from the bands? >> Yes, I received two and they're already entered into the system.
>> Okay. And and you already have because Diane and Larry were already paid by check, so they should still already be >> they should already be in the system. Yes. >> Okay. >> Thank you. I I'd like to get invoices up front from the bands and uh and Larry as well, Kim.
So, I don't know if we can get that so that way we can prepare the check so they're ready at the time of the event. I don't want any >> know like we had to do last time. We had to pay the band and and then reimburseed. So, if we can get invoices from them, then we can get the checks
cut and >> Okay. Caroline or yourself. >> I can ask Lisa. I can ask Lisa. >> Yeah. That way we >> you want me to do that or you want to do it, Cam? >> I can ask her because I asked her for the W9 to get the invoices. >> Okay, perfect.
>> Yeah. Anyone at U jumping jacks as well? Um all of those uh you we should get a list together by next meeting and make sure that's all covered for uh so we can have all the checks cut in advance. >> Didn't Jack give an invoice already or
was that? >> Yes, that was his invoice. Yeah, we've got their invoice. So, we'll we'll >> process for the W9. >> Yep. >> Yeah, we'll need their W9. Thank you. >> You're welcome. >> Okay. Anything else? >> Anybody else that we have that No, the bands the jumping >> uh the porta potties will be Yeah,
that's that's that that could be handled after the fact. They usually they don't need a check that day. I'm I'm more concerned about the bands. >> Um if jumping jacks don't need the check at the day of the event, that's fine. Just let me know in advance if they want the check. That's fine. We can do that.
If they can wait till the following working day, just let me know. >> I would like to have it sent. >> Yeah, if that's fine. Then we'll cut We'll make sure we cut them. Um the bands, the DJ. Um I think that's every I think that's everything else. Unless you have any
other Are we bringing in any other vendors that require a separate payment or everyone else is just selling something? >> Everyone else is selling things. >> Okay. >> I believe. >> All right. >> Yeah, because we don't have anything else. Okay. Okay. >> Go ahead.
>> Oh, yes. I wanted to speak about um all of us if if who's going to participate in doing things, what are we doing so that when we get there, we know what to do. Is that something we speak now or we speak on the 9th? I don't know if we're having the meeting on the 9th next.
>> Well, so we we can I don't know if we necessarily need one. Unless you want to >> convene to >> and we can I mean we keep it on the calendar show up in case we need to talk about anything or we can cancel it. So >> yeah. So >> I know I'm handling the venues. I mean
the ven the vendors have >> Okay. >> Um >> anybody problem have a meeting? Just I mean it might be a short one but at least we'll get together and that way we >> can come but yeah >> I may or may not be in town but I can zoom. >> Okay. >> So we'll go ahead and leave the meeting for Monday 6. I won't I won't be able to
be here next Monday. >> Okay. Well, >> should have >> like said maybe maybe short at least we'll just get together and >> is 5. >> Okay.
>> Is gonna be back next week? Cam be back next week? >> I think she was >> Am I >> Are you here next week? Uh the 9th. >> Yes. >> Yes. I'll be back. Yes. >> Yeah. We should be fine. >> Great.
>> Okay. Um if we could for that meeting since we have all the costs and stuff, if we can get a uh a list of the uh the budget, where we're at and what we've where we're going to end up after this event, that'd be nice to have.
So, I wanted just because I don't know if I'm going to be here next meeting or not. And just so you know, um, so I'm handling all the vendors. Christina's handling the kids zone. Kim, I know. Huh? >> The inflatables. The kid zone. The inflatables. Yeah. >> There's other kid events.
>> Yeah. No, but that's the fish clinic. >> So, >> you have a playground. >> Where is the fishing clinic at? It's >> on the north south end of the park >> by the >> on that pier down there. Okay, I just let you know I did touch base with John
from Whiskey River. They are offering they said it wouldn't be a problem to use their dock either if they wanted to. >> Okay, >> that's on them though. >> Giving options. >> Yeah, I think they're they're going to set a tent or something back or something. But >> so I know Kim, you're doing the parking, right?
>> The what? >> I'm sorry. >> The parking. >> Yes. And where wherever else needed. Yes. >> Wherever need. Okay. And then we have the the tent. We're not selling anything. The events tent, right? >> No. >> Nobody.
>> Do we have shirts left? >> Well, >> handful. Maybe >> we'll just put other event. I guess the boom on the bayou and stuff like that. >> Um, >> let's give out material. >> I mean, we we got coins and stuff. I don't know if they >> We have centennial coins still. We haven't gone We haven't gone forward
with the new brand yet. That's that's probably should be something we should be talking about going forward if we're going to start doing shirts, coins. Mhm. >> Other stuff with the new brand. >> Yeah. >> And so >> I don't have time to put that stuff together now. So focus on for boom on the bayou. Maybe trying to get something >> would take several weeks.
>> Yeah. >> Boom on the bayou. >> Yeah. So I think this if we're going to have some just hand out the material, whatever we have >> and then who else is available from the committee to do something or just for a little bit if they want to? I know I'm going to be there all day, but I'm going
to be vendors, nature close, things like that. I I'll be there all day. I'll have >> I'll be there all day, too, Caroline. So, >> I'm available as well. Like early morning, I might have to step out for like >> do like you did last time with the vendors and stuff.
>> I can do anything. Yeah. >> So, yeah, I know >> Amanda has a tent. Oh, no. You're not doing Amanda's free. She can help. I'll have a tent there. So, but I'll be there. So, I'll be >> somewhat available. Are you gonna be in the kid zone?
>> Actually, that that would that would be a pretty good place for me. I could >> but I'd probably bring my kids then. >> Yeah. Of course. >> But with that, I'll have grandma and grandpa. So, >> I know. And I know it's notable time. Okay. Just like so we know. I know in
the morning, just so you guys know, in the morning I know for sure going to be hectic. So like vendors and parking, right, Kim? >> Yes, ma'am. >> And at 10:00 a.m. when it starts 10:30 and stuff like that. Just And then after it'll just go I think parking is going to be the big issue. >> So what's the ability to be there in the
morning? >> The setup begins at 8. Yeah. 8 a.m. for the vendors. Yeah. >> I don't know if I'm going to have my >> I'm hoping to have the park ready by Thursday, Friday with the stakes. So hopefully the vendors coming in go quickly, but we have to get them out of
the field and parked too. So >> So I'm I'm I'm thinking of ways of making it easy and painless for them. Um I did write Did I Yes, I did write Don't look at me like that. I did write to >> I'm just waiting for you to tell what you're gonna tell me.
>> Um I did write to them and I said that they need to be in and out of they have to unload and load quickly. Um did I write that to them? I don't even know if I did, but I know I'm putting it on the days of instructions. Um, they have to unload and load quickly. Whatever they got to do is
quick. If there's no space for them to go, um, when they're driving, if all the tents around them are already up, then you got to walk it. Whatever it is, no, I did write. No cars. Um, they can't be moving at all. >> They can leave at 900 p.m. If they need
to leave, they have to leave their setup. And if it's an issue, they have to tell us because we don't want anybody moving at all. >> No, that was ridiculous. The last event with people driving in and out 900 times. >> So, we can't especially with this one. We have We have 58 vendors plus three
bands. >> Three bands, right? DJ, people, kids, um, inflatable dogs. I mean, golf carts. So, probably bikes. So, >> you say inflatable dogs. >> Inflatable dogs. Yes. Inflatables and dogs.
>> Are they covered under our insurance policy? >> No. >> Is this dog friendly? It is dog. Yeah, it's pet friendly. >> Okay. >> Yeah. I might bring my cat in his stroller. So, >> Caroline, you reminded them also about generators and gas and whatever they
need. Please make sure that they have everything. >> Yes, I did. So, I know I did get that email. So, I sent the email. I told them I said they need to bring their own gas. If they are done with the gas, they're going to have to shut down because we're not giving gas. Public works is not going to do it. The city is not going to
provide gas. They're not going to provide lights. >> No gas or ice. Yeah. >> Yeah. Oh, ice, too. >> Yep. >> Wow. So, ice. I said they're not going to provide lights either. I said the park has lights, but it's not that illuminated. Bring your own lights. Um I
told them what time sunset was, which is like at 6 something um or 7, whatever it was. And what was the other thing? Perfect. >> The I did tell them about the movie of the cars, the gas, not to say the ice and the like they have to be
self-sufficient. >> Um and that's it. Okay. Just want to make sure the clocks will be moving forward next week. >> Yeah. Spring forward. >> That's right. Oh, that's why the sunset is later. I mean ear later. Yeah.
>> It was 7 something. >> Is it that Sunday after the event? It's Sunday. >> Yeah. >> As in Saturday night, right? >> Yeah. >> Or Sunday morning. >> Yeah. Sunday morning. >> Sunday morning. >> So, I told them that in Okay. I just
want to make sure that we got it. >> Um, do we um Is the LED truck available for deployment? >> Sure. >> Um, >> deployment. Um we uh
so there was a there was a couple thoughts that I had on that the cuz it's a second Saturday market that's got moved from Walmart. So we we could have it over in Walmart parking lot in where the thing is. So
people course only been going for a couple months so probably not that big a deal. They're probably better off right on 19 kind of where we had it before for our ladies on you with arrows pointing down towards the park. So >> I know how to do that. >> Yeah. Now, yeah.
>> Has it been used since the uh Okay, so still >> busy lately. >> So still should work. Still I know I had to fix a fan in there to keep it cool. So >> yes, everything works. >> Awesome. >> I think. >> Okay. So we we can use that for advertising day of >> actually we could probably
>> do it the night before couple nights before. >> Yeah, I'll check with >> now that it's clear you can see the park which is good >> because before people don't even like distance park you know no waterfront.
>> Do you got all the the the things you go ahead and get that set up right? >> Yeah. Let me know what flyers you want to >> just hooked on the bayou and >> just nothing with white background. >> Yeah, it's >> that's all we have. No,
>> it's hooked on the buy. It's like it's a yellowish background, I think, or something. >> All right, I'll double check. >> Yeah, >> it's like a water. >> Oh, no, it's blue. >> It's a lot of white. We'll see. I'll check into it. And Kim has all the >> all the media if you need to reach out
to her to get anything. Um, >> anything else? >> This is hooked on the bike. Oh, just send me the other um info, too. >> What info? >> Like the fishing tournament and stuff. >> Oh,
>> well, I would just just focus on getting them to the park, hooked on by you there. I wouldn't worry about >> Okay. >> individual events just because it's be too much information consumed. We just want to make sure that they know, hey, it's going on today over there. >> Okay. Maybe um I'll double check the colors, make sure it's okay. And then worst case scenario, I can Who made
this? >> Kim. >> Kim. Kim. >> Kim. Okay, sounds great. Probably just do this portion right in front. >> Yeah. See if the arrows going there >> and then Yeah. Rotate it through. >> Anything else?
>> I think S you think anything? We good to go? anything from utily's aspect that uh >> we'll have we'll have public works uh at least a minimum of three on staff at the park and police and fire already aware so they'll be there
>> and um they're still uh they're still working on the park right now um just making sure everything is is taken care of before the event >> cool you anything good >> right
let's close that topic and move on to old business. Any old business? >> Motion to adjurnn. >> Second. >> I have a motion a second to adjurnn. All in favor signify by saying I. >> I. I. >> Next Monday, same time, same place.
>> All righty. Oh, good. Does it Does this automatically log you out? >> No, you got to log it off. cuz it didn't pop up. But it's fine.