Madam Secretary, I role please. >> Chairman John Eric Hoover >> here. >> Vice Chairwoman Caroline Gonzalez here. Secretary Kim Kerry um here. >> Uh member Andrew Butterfield >> here. >> Member Laura Cano >> here. >> Member Troy Peterson >> here.
>> We have a full house. >> So, thank you all for attending. We've got uh a lot to talk about. So, um, first up, uh, we don't have any minutes, so moving right along to comments from the general public. We have nobody in the crowd and I believe nobody on, so we'll keep moving along to
comments from the committee members. Uh, let's start with my new member, member Peterson. >> No. >> Okay. Member. >> No. >> Vice Chair. >> Yep. >> You're missing a name tag over there. So, yeah. Member Leri.
>> Yeah. >> Okay. I have nothing as well. Okay. Moving on to committee business. Item number one, holidays event December 5th through the 7th, 2025. Um we obviously are gearing up for this. Um and we've got the issue of the
lights. There's a couple quotes in the packet. Um, one for looks like uh there was a 10,000 7,000 3,000 take uh to take down 7,000 installed and then they said if we have access to a 50ft articul boom
lift they take it down to 6,000 2,000 but still we're at eight um for that and that was with um what's the name of this company? um the Christmas light girl. And then there's Get Lit Lighting, which is a $5,900 estimate.
And I think the one we had before was $7,000, I believe. So, it looks like our lowest bid is the 5,900 um and not up to the the 10,000 range.
So, I guess the real conversation we need to have is obviously, do we want to invest this kind of money into that? I would say no. Um, I've I've been out looking at lights myself and you know, it's if if we could just
pull the money towards buying some stuff relatively cheap, we can set it up. Again, whether it's committee or staff or or whatever. I don't know how the best way to work that out is, but um I'm more than happy for up here and help volunteer my time to to do it. Um I
don't think it would take much. I have looked outside at the the the gutter system that goes around city hall. I mean, it's pretty much a straight all the way down the side, comes across the front down the side. Just putting some um uh those uh icicle lights along there
would look nice. Um, now the tree obviously presents a challenge. Um, but do we maybe just get a couple LED trees? I know that I saw some at Sams they had 9footers. I think they were
200 bucks a piece. Um, so you know, for say $1,000 would be >> more than enough I think to buy some lights and dress it up. And uh at home has a 20 foot Grinch inflatable Grinch
for like what was it? $2.99 for $2.99. >> A 20 footer. >> 20. >> Oh wow. >> He's big. So if we could if we thought maybe we could get that. >> Yes. >> Cuz that we could just keep reusing every year until he dies. >> Yeah. >> Um Yeah. So I mean I think there's a lot
we could do with with just a little bit of money. Um the uh another thing I'll bring up. So I I'm contemplating my my wife and I put together a a very large uh Christmas village uh scene. I don't I
thought about uh put the front in the lobby if we could put a perimeter around it so people could get up close to it and touch it or whatever. But um you know with with u the limit space we have the house and it's like I said it takes up two
different tables. We could possibly set that out front in the lobby as well. Um, >> could we put it in here on the back wall? Would it fit on the back wall? >> Could be. They have to put something around it. It would take away from your seating obviously. Um, that'd be the only thing. I mean, we could actually
it's potentially those those uh the trophy cabinet out there too is we could clear off the bottom shelf and maybe put it inside that. And I think Sal said there's even a way to get power stuff in there. So, that might be an option, too. Um, I haven't got a hard yes from my
wife, but I haven't got a hard no either. Her main concern is is one, obviously, we would need to um make sure that, you know, nobody would >> walk off with it or whatever. And then, of course, the other thing is we're going to be uh traveling, so we would to take it all down. Um, it' be mid J,
which I don't think that'd be a big deal. Leave it out there a little longer than that. So, anyway, so that's the thought to to do that. Like I said, we had all that stuff and we dress that up. I know the city has I think a big Santa they put out there.
>> Santa and then there's a elf and then they have a big tree and I just bought some or new ornaments for it today, too. So, I'll have to work on that this week. >> Yeah. Um, so what's y'all's thoughts on on
that kind of agreement? Just maybe set a >> I say a thousand and we buy lights. We can use them every year. >> Yeah. >> Yeah. I will say that the Walmart has the cool white icicle lights in a 50
foot roll. They're like 24 bucks. Um I I don't know what the measurements are, but >> do we need them on the building? >> You know, an outline of the building always looks nice to me. And like I said, those it's it's a they're really
you get the clips and you just kind of clip them along. They're really easy to install. I think it'd be a really easy install around here. Um and it would give it >> it'll give it a perimeter of lights. And if if we did something like an arch or something, a wreath and a bow. I don't know if we
have anything for the clock tower or not, but >> I'll get something. >> Um something like that would would be nice. So, I don't even think we would really need to do the tree over there. >> No, it's And it's so far over when I was
looking out. I actually came and met somebody on Thursday and he wanted like $3,000 just for the tree. And he said, "Well, let me know what you can afford and, you know, maybe I'll come back and, you know, I can I can just tell you if I can do it or not." But even if he did it
for a,000, we're still not getting a bang for our buck because for $1,000, we can buy a lot of lights. Yeah. Oh, yeah. >> Now, I I will say that, you know, clock tower right out front in the center >> is um is pretty tall.
If we could get strings of lights and create a tree >> around that. >> Um fairly easy to do. Um and that would be something we could possibly do. a white string of lights going from the
from the bottom of the clock to the to the ground. >> Has anyone has anyone scouted a tree on the property that >> Well, there's a big tall one over here. >> Yeah, but they want way too much money to bring it. But I mean, like I said, if we
do the icicle lights, create a a tree there uh off the um clock tower and maybe buy one of those LED trees for both sides or something. It'd be lit up pretty good, I would think.
>> We got the Grinch. >> Where would we put that at? I wonder. Uh >> somewhere in the rock out there. >> Yeah. >> Or in the grass. There's like a little grassy section like right over there. >> Yeah, we do that. Oh, is it 300 bucks? >> Yeah. 299.
And then those PVC ar it's at at home.com. The >> is it on your website? >> Yeah. Yeah. >> Um those PVC arch arches are even sound just said PVC is cheap enough and rebar's cheap enough. He's like the lights are going to be the most expensive. But basically, you just take
the PVC, you wrap the lights around it and put it in the rebar on one side and put it in the rebar on the other side, and it just makes a nice >> little arch. So, I was my thought was it would be from like one side of the rock to the other. So, as you're coming up
from the parking lot into city hall, >> he's holding the naughty nice. Yeah. >> That's a smaller one. He's like massive. >> They uh Well, actually, you know, I don't know how much that one at Lowe's
was. It wasn't an It wasn't a blow up. It was actually >> animated, right? >> Animated Grinch. And it um >> What was that? Was that Lowe's? >> I think it was Lowe's. >> Oh, he's 19 foot. Oh, that's the Walmart
one. There's a six foot >> 25 >> was 9 foot animatronic. >> Is that him? 19 foot. Yeah, there he is. >> Yeah. And he's holding what he was 299.
>> And it was 398. And that's a Yeah, he's got Have you seen it? >> Yeah. Okay. >> You have to be in Sonic. Uh, no. It's I think it's outdoor. >> It would be another 100 bucks, but it's
a little nicer than a blow up. >> That's 9 foot. >> Oh, it's indoor. It's indoor. You really are. You're as a cactus. You're as charming
as an evil. >> And it's 19 to blow up. So pretty. >> Yeah. >> Yeah. This oriental train. >> Oh, that's only $75, too. >> Yeah. >> Is that inflatable or is that cardboard? >> Oh, cardboard. >> Yeah. They do have this one, this blow
up, which is 12 foot for 319, but has him sitting on the second on a sleigh and everything with a dog. Have you seen this one, Kim? >> That was cute, too, with that. Is that at Lowe's? >> Is that Lowe's?
>> Oh, that was cute. That's cute, too. We could possibly even ask if they'd be willing to donate that since it's Lowe's and it's right down the road from us. >> That's cute. >> 12 is a little shorter, but it's got a little bit more to it.
>> Yeah. This one jump not your thing I guess but it's a Grinch for the for the theme >> so do we want to set a light budget light inflatable whatever budget Is that a thousand thousand?
>> I mean, that should be enough, right? >> I would think a thousand would be plenty. >> Okay. So, I make a motion to budget for the decorations and the well decoration and lights for $1,000. >> Okay. >> Second.
>> Motion second. Any further discussion? All in f public comment down for vote. All in favor say by saying I. >> I. I. I. opposed. Okay, motion carries. Um, so how do we want to approach this?
Who's go out and actually get them? I'm assuming that we could have a couple of us go as long as we're just buying picking out lights. I don't um know if that's a sunshine issue. We
>> We're not voting on it. We voted on. Yeah, we we got a budget to spin the lights and we could just authorize um a couple people to go pick them out or something, I would think. >> How soon do we need to like >> I think we move on it. >> Yeah, because like that's next weekend.
>> So, I think we So, is the thought that the committee is going to decorate or Andy or you think the staff would allow some assistance? I know we not here. >> Can I can I ask utilities to do the little arch things for us if we get
provide the lights? >> Yeah, I think a combination of the committee and the staff. >> I'd like to be volunteers. >> What I mean is it is there a day as it's Thanksgiving weekend. Um >> let's see what's the schedule look like
here. Um, I am going to be out of town. Uh, so this our our town hall's here at city hall on the second and then after the town hall I've got to go to Orlando. I'll be there and I'm actually coming back on the 5th. Um, so I'll be coming back getting ready to come here for the
the event. >> Yeah. Yeah. >> Um, so if if we could um you know, if we could work on it maybe this Thanksgiving weekend. I don't know. A lot of people are decorating their houses and stuff like that. Um,
>> but if we shoot for that is what's y'all availability on the 202nd 23rd? >> We're past that or even 24th. >> Today's the 23rd. >> Today's the 24th. Oh, >> I'm sorry. Uh 29th, 30th, and the 1st.
See, I'm going to be in Orlando this weekend, but I'm available tomorrow, Tuesday, Wednesday. Um, >> what about Monday the 1st? Is it? >> I'm available. >> We have another meeting scheduled for the first night.
>> Do we? >> Yeah. >> Oh, we have a meeting. >> Oh, yeah. >> Yeah, we have a meeting. >> Well, actually, that could be part of the meeting is that that's a great idea. over here anyway. We could uh >> Yeah, we come earlier. >> Yeah. So, we would buy everything the same day and decorate.
>> Well, I think we could probably work out getting the stuff and we just we would start putting it up on >> Okay, that would be perfect >> on Monday. >> One day decoration Monday. >> Yeah. Now, like I said, if we get like said, if we get the ice, I could maybe start on those early to try to get
them up. >> Yeah. I mean, I'm here this weekend, so I will be decorating my house, but do >> Christmas decorations. >> I'm sure we have ladders we call ladders
that I get from public works. >> Yeah, you can. >> Are we sure it's not a liability issue? >> That was that was my >> No one's available on Wednesday. >> Let's do some start Wednesday. this Wednesday
>> after work. I can be after work. Yeah. >> Uh that's the day before Thanksgiving, right? Yeah. I mean I I mean I bowl Wednesday nights, but we don't have bowling this week. But um Chopper does have a birthday party that >> really go to >> that probably should go to. Yeah.
>> Yeah. >> Since nobody to miss it, but um so I'll probably be at that. But I mean obviously if you guys wanted to get together, I could probably come later. >> I think we could do it Monday. Yeah, actually we got a meeting anyway. We just >> I mean really
once that's done and this I mean where we at with vendors and and all that. >> We have Well, the the Friday we have enough vendors. We have I think seven or eight. Um and then the other ones I'm having I'm just making sure everybody I last time I counted was 14, but I have
to check. We're having issues because people don't have certificate of insurance. So, that's a problem. Um, but others are just doing it, but a lot I got a lot of, "Oh, yeah, I'm interested." And then I never hear back, so I'm going like behind them. But I did
get a person that does photo shoots. Um, they're going to set up like a mini a butterfly photography. I put that out. Um, and they're going to do mini sessions in the park for families and stuff both days, Saturday and Sunday. So, I'm marketing that. Um, we have one
person who's doing it's a husband and wife. They're doing woodworking and um Christmas wreaths. Um, I have it's a lot of food items as well. Bakers. Um, we have a kebab truck. We have Kona
Ice. Oh, I did have a question with the whole cow. Um, the whole cow can come Friday. So, I said that's fine with Friday, but they have a question on they they're not available on Saturday, but they're available on Sunday. And I have some people that are like that. However, these don't need fire inspections. The
whole cow does need a fire inspection because it's a food truck. >> I know we were just doing inspections on the 5th and the 6th. Is it hard to schedule an inspection for the 7th or is that just we're saying no to them? >> But if they get inspected on Friday, do
they need to get reins once? >> Yeah, it's only one time. Mhm. >> Because I thought it was because if they left the premises then So, but if I'm I mean, >> do you know Andy? >> I don't. >> That was my understanding when Veronica
was here that it was only one >> one inspection on Friday. >> I mean, as long as you're as long as you're bringing the same equipment back that you had before, it's nothing different. >> The only thing is that this one's in city hall the fifth and then the other one's at the park. >> I don't know if that makes a difference. I mean, once it's inspected, it's it's
really just checking their equipment, make sure they have probably fire extinguishers and and okay, all that stuff. So, I I would assume that once they're checked, they're good. >> Okay. So, I can move forward and letting her know because I told her I would tell her today. >> I I would just probably reach out to Veronica. >> Veronica, >> verify.
And so, you say we have a total of 14 for the weekend? >> Approximately 14. Um, and then I'm getting everybody to pay, get their certificate of insurance. um entered in their applications. I'm still trying to get more vendors.
>> So, in the certificate of insurance, do we did we find out that >> simplest of tents needs of >> Yep. We have to have them. So, I'll send an email. Um well, send it to Ashley and let me see if I can find the email. >> Yeah.
Yeah, they signed a waiver or whatever. You have to have >> in his email is, "Hi Ashley, please forward this email to the events committee. The carrier reached out to say that all vendors will be required to provide a COI as they do not cover independent vendors under the special
events policy." Um, I am completing the application for the special events policy. So, everybody has to have. Now, I did speak with a vendor that if they do ask, I always say, um, you know, we're not we're not recommending or anything like that, but it's called act insurance and they do it by event. So,
let's say just one event is $49 and they'll cover them, then they're getting I know about two or three vendors are having that. And then for food trucks, obviously, they have a lot of the the food trucks and the food vendors, they have insurance, >> but the crafts don't. Um, but they can go through ACT and pay $49. Now, it's up
to them. And I don't know if that's the only price, but it's up to them if it's feasible or not. So, it's like $25 to come here. >> That just makes it I mean, just for example, my wife is going to sell her flowers, you know, $25 for the booth fee
and you got to pay $50 for insurance on top of that. >> It almost, you know, it doesn't make sense to do that >> to do it. Yeah. Who knows if they would make it profit or not. >> So, that's that's what the holiday hometown market that we're trying to get. We're It depends what it is.
>> Like I have them here. I'll tell you what they're doing. >> And you guys at the church when you guys do that, you have booths and stuff there. Obviously, you guys do you have a you do a COI for that?
>> I don't think so. I mean, we have actually pastor Jerry's insurance, you know, just for events. >> They turned in the thing for that. Is there any kind of CO? >> Yeah, it's like church insurance.
>> Yeah, that does specialize in church. >> Yeah. Yeah, we we have for for that >> um every time we get a permit, >> but it was different for the camp the way we did >> basically it to you guys.
>> I have about 15. So, right now what we have is um we have a vendor that does he sells books. He's also a handyman um and he does I believe it's ministry. I'm not sure. Um but he did it. We have um a food truck that sells wings and fries
and cheeseburger. We have Kona Ice. Um then it's the ice cones, right? Um UBN foods which is lemonade. We have um an artist. She sells art. she makes. Um, we have a business station. We have I have Amanda
on this. >> Once they get people that are small like that, can they their homeowners insurance extend to that if uh >> they'd have to ask? >> Yeah, they would have to ask on that one. >> But I but I don't know that um I mean I think there would be there would be some coverage there for that. But um
>> yeah, >> I don't know if there's a COI that they can produce. >> What we mainly have is like food and treats. The only thing we have is the the woodworking and the Christmas uh wreaths which they're actually a business and donated. We have a realy company and we have a marketing company
for more like um stations >> that are here. >> How many people have been turned away because of the COI? >> I would say more than 10. >> That's a that's a huge hit because of a >> silly thing. man.
>> And honestly, I think more will cancel the ones that you have to still follow up. It's going to be probably a few more that won't >> and then there it's a certificate of insurance and then we have to add as an additional insured that's extra money >> as well because you have to every time you add an additional insurance it's you
have to pay it. Um so I mean do we have any other spot that we can do it that we can allow them to be in it? >> Yeah. When when Sam checked into all that, he said there was there was something I don't know if he shared with you or not.
There was something that he had to do on the insurance policy. >> Well, that's what he said. >> Special events application. >> Special events application. >> However, they're they're requiring in his email >> all the vendors to have their own insurance. >> Yeah. That all vendors will be required
to provide a COI as they do not cover independent vendors under this special events policy. >> No. So, what are they covering? I guess is it So, are they are they saying that the individual operating a business, they're
not covering them? So, if if I set up a tent there and I trip and fall, I'm not covered. But the patrons that come by, I mean, what what are they covering? I guess >> that I don't know. >> Because if we're paying for coverage, but you got to have your own insurance, what are they covering exactly?
>> My assumption would be when they say the special events that are not what I'm what I'm interpreting because I haven't seen policy. I haven't seen anything. What I would think is that they're covering like let's say for example someone eats a cookie that someone made and they got sick or um
>> burn maybe they get burned on something >> something it's on the person. >> Okay. So So what exactly is our insurance covering >> that we have to do this we have to do something for them right to get this to get this cover. I would think if somebody fell on the pavilion that would
be what it would cover. >> Something that we have that insurance anyway. >> Something like our negligent. I don't know. >> So they say because we're having an event >> Yeah. >> in the park that we need some special event covers because it's an event. >> Yes. >> And there's going to be maybe more traffic there than normal.
>> That's my understanding. >> Do we How much was Do we have to pay for for that? >> I don't know. He didn't put it in the email. Yeah, it was just explaining um what it was, but I I don't know what's covering and then generally involves vendors providing. You see like
travelers insurance as special event insurance. What is a special event insurance? Special event insurance is insurance coverage for an event that generally involves vendors providing goods and services. I don't know what our policy is then, >> but they are covering them because they got to provide their own.
But >> that's a good question. I think we should find out what exactly they're covering. because it's really not >> seems really strange to me that that I mean this this seems strange. >> I've had inquiries and then we give them the application and then they're like no
cuz also the application in a non-governmental way you see that it's very um it's intimidating. And then another thing that's deterring people is that because of the park, we have to give their um >> do we have to report all their
>> report how much they make their >> and I've had many of those about like 10 say uh no thank you I don't want to do that >> because usually when there's a market they don't get so picky >> participate in you know and >> my thing is I think it's our venue.
>> Well yeah because the state basically owns that park. >> Yeah. >> The city just maintains it. So the state dictates what can really be done in that park. >> Is there any other I don't know it's short notice or anything but we don't have another location that we can have
the events for. >> Yeah. I mean that's the only place the best place >> of anybody. That's the only place we would have. I mean, if unless we get the market out here on Saturday and then just the concert at the park on Friday,
I mean, Sunday. I mean, if there was a deal or >> Well, I just I wonder when I had the conversation >> if there's I mean, if the city could pay a couple hundred bucks to have that
coverage for for the folks there >> and we could pay that of our budget so we to encourage people to do that, they be insured. Um, >> as an outsider, I'm looking I'm seeing that we're putting a lot of like burdens on a person and then that's if they even
make money. >> Yeah. >> So, it's not worth it in two days. And >> I was just looking here to see if I >> But mostly, like I said, we have like food vendors. That's our main thing. But we we need
>> other stuff. >> We don't have them. Yeah. >> Without that it's >> market is food truck rally. >> Yeah. And that's what I'm saying. It's that is really deterring people. >> I think back to when Cheryl was doing the
the markets. Um, >> did she have her own insurance that covered them? She was >> think she had her own insurance >> and that probably covered them. >> That covered them, which is what I'm thinking that the city ought to be able to do that for our event, we should be able to >> Yeah. I know any event that I did when I
was doing my craft thing, I never had to pay. I would just pay the fee and I never had to have insurance. Nothing. >> Right. That promoter that puts it on Yeah. >> has that. Well, this is this kind of a big deal. We go any vendors and go, you know,
>> hometown holiday market. >> I think if we can find out and if let's say it's $300 for the weekend, then it makes more sense to, you know, >> pay for more budget. It's not going to be you a lot of money to but each
individual person paying 50 bucks because our thing is we have the holiday we have thanks like I've been marketing to get I mean I've been going everywhere through Facebook and I get a good response of people but the thing is too >> yeah and then when you go ahead and you
send them the the application then radio sited for is insurance really required or I have to like it's been more of insurance issues than actually giving their profit information because I tell them it's just an approximate but it's more the insurance is a lot of small mom
and pop >> you know like Amanda doing her like you're trying to start up something right >> and you have to so I don't that's the issue we're having >> and but I'm saying if we we're going to find out about the insurance that we won't know until next Monday. I mean we
really don't have time to get vendors Is there a way to find out quicker? >> I don't know. Thursday and Friday is a holiday, I'm sure. So, even if we did even if we did find out tomorrow, I don't know if they're going to do anything that quick Thursday, Friday,
>> right? But if they find out to add, I mean, is that something that has to be out to vote or is that a city decision? >> Does that have to go to council to be approved or >> Well, for to do an insurance thing. Yeah. >> Well, we have budget, so it's just it's just another budgetable item. It's like
we're buying lights. I mean, >> going to provide whatever insurance we need. Um, I see the problem I don't know is I wish I was here to to I'm assuming he asked these questions that um and there was no
path with our coverage. I mean, there is special events insurance. He he mentioned that and just looking here special covers By property damage liquor liability and more and all different things. But if it doesn't cover the actual stuff going on
there, what what real use is it? And I don't know, do we um I guess do we have just one insurance company or PRN for all our stuff? >> That's they do everything. >> They cover all our parks and
>> facilities and all that. >> But let's say someone has a party at the park. Do they have to have insurance >> or you just pay the permit to have the party at the park? No, they they would pay $90 to secure
the park and you have your thing and >> go home. >> So you don't need insurance there. Like they don't have to have insurance to cover their gas. >> Well, if they do, we aren't asking for it. >> So
>> because if you think about it, an argument would be the city is inviting the vendors to come. >> Yeah. No, I mean, this whole thing seems ridiculous to me. Yeah. >> Um I mean I understand you got to you got to cover yourself but
again if you're having an event it should be a >> we did nothing >> it's a city event like you know so it's >> the centennial we allowed them >> and see when we had when a promoter like when Cheryl did the community markets she was securing the park and she was going to be >> right and everything fell into her
insurance though so that was different >> but this was this is our event so our insurance to cover it because our events like we're inviting these vendors to be here. I don't know why we have to. I mean, obviously the ones that could explode, stuff like that, another story. But >> but the ones that could explode, they're
going to have insurance cuz they're businesses, >> right? Like the food trucks are going to have like you're not having grandma with a little wreath, you know? You're not going to ask for hand. >> Yeah. I just I just don't see why you would even need >> that. There's just so little >> I know
>> risk there, you know, like I said, a couple hundred for the onetime event to cover anything that could possibly happen. I tripped over a tent steak, you know. >> Yeah. >> Um um well, I don't I mean I don't know what to do on that to be honest with
you. I mean we if we could have S try to put something together, we cover this and see. >> But do we have time? That's my issue. >> Well, policy grant big four. I mean, it's >> But how are we going to get like >> the main thing is have it in place so we can tell people that, hey,
>> because I have to go back to my emails and say, hey, we can do it. We can do it. And I have no problem doing that. I've been doing this, but I just I want to make sure that we have enough time because then I have to get their applications and then pay, which is that's fine.
>> And you still want to make sure that they're still available that they haven't booked with someone else. >> Exactly. Exactly. >> The good thing is I have I haven't really seen I've seen some stuff but I haven't seen anything from our for our weekend. >> No, I haven't. Some of them do. They have like um I know there's a school
doing Grinch something. >> There's another one right here on Little Road. >> Yes. >> They're also having um I think it's their own uh tree lighting or something. >> But it's like like one day stuff. So that's Yeah. >> In a couple hours I think. I don't think
it's like a So, like the face painter that she came for the centennial, I sent her the application. I did everything. I reached out. I even wrote her another email and she hasn't reached out and I'm like, she probably and she would be perfect and she wanted
to do it and I haven't got a response. >> You guys need a face painter? >> Yes. Cuz I mean a lot of times we have face painters out there, >> you know, when we're doing our stuff. Do
they got shirts? >> That's our issue. Like I'm saying if if they can just come and do it. >> That just don't make no sense to me either. >> And then you can pay for the face painters >> like the balloon guy up with the face painting, but then it's only limited hours and then we're paying for it. So
if he's like $700, >> you know, we we got Paul that comes out clown and makes the balloon animals and all that stuff. >> See, that would be great. But again, the like the part, do they have insurance?
>> Yeah. >> Can you get Is he going to be more? >> Yeah. >> Let's see if we >> I'm writing notes. >> Yeah. see if we can do something >> for for this insurance. >> Maybe there's some third party onetime insurance. >> Maybe we reach out to somebody, write a quick policy.
>> Maybe there's a waiver they can all sign. >> I don't know. >> I I think if you get with S, he had to do something different too, like with the tent. I think that that would be covered under that covering
>> because now you guys are pull the permit part for the tent for we'll set it up and you guys are using it for free. Thank you. >> I wonder too if if
>> say this person's tent or whatever that they >> that they can sign in something that says they assume any responsibility for things that happened >> with their stuff >> if that would be enough some kind of >> Yeah, that's a waiver there. I was wondering if they can sign a waiver.
That's something we can ask. I assume the liability anything happens because of my stuff >> because I know there's places that do that they have >> and then some person you know if something does happen you know it's it
holds us harmless. >> I mean that that agreement four or five pages there's nothing in there about that. >> He just he just messaged me back. He said the v the insurance company does not cover it. There's no way to add them. They have to have their own COI. >> Okay.
>> So, >> I guess yeah, what are we going to do? Because I can understand a jingle jam. Like, that's pretty cool >> in the Mary Grinch, like having the vendors here, but on Saturday, we really don't have >> anything. Um, so do we. >> So question. So the the the guy that we
hired to do the >> the jingle jam. >> The jingle jam. >> Rocky building. >> And does he have to have a COI to perform in the park? >> Well, the city hired him. So >> yeah, we shouldn't. >> Just like Bill Forms and the fireworks, >> right? But he's going to have stuff there.
I mean, so our insurance could cover that. >> It should because >> can we hire the vendors? $10 to be there because they're really making us a favor and that way they don't have to favor. I mean, it's it's a business transaction.
>> You get publicity. You're you're >> making publicity for the city and we're making your business. >> I mean, it's a for the actual um >> it's a contractual relationship. We're paying the the guy to do this. Yeah. >> They're paying it's, you know, they're
paying us to be there. So if we pay the vendors, let's say $10 or $20, >> now we're really hiring them. >> No, >> $10. >> Because then they won't need their actual insurance anymore.
>> Actually, that's probably what we do. When we get all the vendors that come in, they're just under our >> They're under your blanket. Yeah. they're under our event permit, you know, because we get all them vendors that come, >> you know, they're not selling stuff, you
know, it's just services, but we don't charge them to set up, you know, their little tent or anything when we do it. >> You don't have people selling, >> but we don't have selling. >> No,
you see, we don't have people selling their items. Yeah, but if they have, you know, maybe that might be a way >> that if we just didn't charge them.
>> I'm not talking about for >> I'm not talking about for food trucks. I'm talking about arts and crafts. >> You didn't even charge them anything. They're just under our blanket. They're just there. >> Yeah. I wonder if there's a if there's
if it's because we're charging them >> because the Centennial we didn't charge anybody. We didn't charge anyone. >> Well, there you go. But I don't know that we >> I think I heard that the Centennial was it was because it was too fast that we
we just had to do it and that's why it didn't happen. but correctly they should have their certificate of insurance and it's because of our venue. >> Well, let's let's say that uh I don't know if
I can ask council to see if they would wave that requirement. >> It's a requirement that we have it. So, if we if we don't >> when would you ask council though? How does that work with the insurance? So if somebody gets hurt, >> it would worst case insurance would deny
the claim and so >> the city would have the city would assume the risk of >> that's what I'm saying. >> somebody tripping over a steak or whatever I guess for that. >> Yeah. But how about if there is a how about if someone trips over a steak and and their eyeball goes into another
stake. That's this is something that we can't do in less than two weeks cuz this is going to go through legal mold and this is you know it's something that we can't get >> I just don't know what we're covered for what we're not that's the whole thing and I agree
>> where where does the liability stop with with >> because what happened with the centennial like we we did it >> well that doesn't happen so >> no but I'm saying that we did it though we were able to do it so why can't we do it Now,
>> that's my question. But the thing is like like I said like we would have to have an answer by like Wednesday so that we can promote and get everybody in. >> You said the band needs to have to have a COI too. >> Oh, they do? >> Yeah. The band should have a COI and
need all their payment information and their W. >> The band >> Did we check that? >> I thought I'd have to ask. >> I would assume Lisa would know that if they And maybe that's >> I think they would because actually they play everywhere. >> Maybe that's common for musicians that
go around to have some kind of insurance to cover >> their speaker falls over on somebody. >> Yeah, I'm sure they do. >> I mean, a smart business practice is to have insurance. You always have to cover yourself. >> But if you're like an a kid kid, how do you say kidreneur or something like
that? Like a child because I've had people inquire about that. I have another one too. There was a child. She well she's a teenager sells things. I wrote back super excited and nothing. You know, she's excited, but then I don't when they get the application, I
don't get anything. So, I mean, the reality is if if if it's if you're going to need this kind of thing, you're you're just going to not be able to do a whole lot. I mean there's not people are just not going to >> well we need to find other places to
host events then >> or we need somebody like a Cheryl that it falls under their COI and they bring the people in >> that could happen soon. >> No, it doesn't help us with this. going forward, right? We if we had somebody that did that,
>> right? >> All these these markets that are going up all over the place, it fall I'm assuming it falls under their >> Yeah. It would fall under their their brain their insurance. >> Let me ask you this. So, we're charging what? $25?
>> $25. >> Do we wave the fee? >> Well, I think we I >> Except for the food trucks. I wonder if we can buy a policy for that for each one of the we just redirect the funds to pay for the insurance.
>> I'm looking at insurance here, but I again I don't know how >> sounds normally if it's a vendor like Cheryl or TJ, it falls under their blanket coverage. >> Does TJ have insurance? Is that >> Yeah, TJ was originally going to help with all this. And I have I mean I I did
ask him about the signs and stuff and I have questions or things to say about the signs. Is TJ available for this either? >> I think they have something going on to be honest next weekend. >> I know he was doing some car show thing, right? Yeah. >> Yeah, I think he's got something going
on all next weekend because I thought he wanted to do it earlier to Christmas closer to Christmas on the 19th or 20th or something. They have a show on Saturday. >> Event insurance.
>> I put city sponsored event insurance policy Florida. here. Entertainment SH programs. Can we ask the chamber? I can ask if he And then they fall under the chamber of insurance
blanket. >> Yeah. I mean, if we um let me talk to him and see what uh what he has. I I I think he has insurance
um that would cover that. And then they would just I mean pay the fee to him I guess have him be the promoter whatever >> I mean this is but like I said is this something that we can find out before Wednesday?
>> Yeah. I mean, I would think the city could be could could do something like this as well to pick up some kind of coverage, but >> I mean, I'm quite sure that these like even Cheryl, she's probably not I mean, she does a lot of events, but I mean, I can't imagine insurance is all that
high. >> Yeah. No, not for something like that. I can't imagine. >> Yeah. And you know, it's it's probably some kind of general liability, you know, couple million dollar ceiling or something or they call that blank a blanket policy or
something or um well, I would say reach out to the vendors and and tell them we're we're working on insurance. Oh, I've been telling them that and I would tell them this week and then I mean
>> I've been telling that since day one >> changing the venue to Nicks Park at least for the uh Saturday event. >> Well, I don't I mean whatever park it's in the same problem >> make a difference. Okay. >> I mean it's still going to be if if it's city property is where the problem's coming in. Now the if you change change the park you wouldn't have to have that
um um the financial part of it where you you got to track your revenue. >> Yeah. But that one is seldom though. Like that one really is not. And and and especially when you tell them it's an approximate then they're like okay like I'm like if you make zero it's zero. >> You just have to report something.
>> But >> so that would solve that problem. That's not real easy. Sound like this insurance is the biggest thing. And we don't know anyone that would say like, "Hey, let's have it here." >> But once for Friday, we're we're good. They got their insurance and all that.
>> Friday. Yeah, because they're food. They're food vendors. They have Friday. We're set with Friday. >> Um, >> are the same food people going to do the weekend, too, or >> Yes. >> Yeah. Except the whole pal. They can only do >> Friday, Sunday. >> Friday, and Sunday, but the rest. And
and we have right now we have Bestie Flavors which does the gourmet popcorn. Um UBN foods which is lemonade. Kona Kona Ice which is um snow cones. Miss Kings makes Kings Wings and Things which
is um wings and fries and cheeseburgers. Uh Sweet Rice Company which is a rice pudding different flavors. Um I donner kebab on wheels. Um and the whole cow. I also have another one that's called Delicious
Creations by Beverly. She does DIY cakes. So, she has for holidays and stuff. And I have >> Georgia. >> Easy Dogs. Yes. But that's only for Saturday and Sunday. Okay. >> Easy Dogs. Correct. And then Georgia.
>> Georgia Southern Boy Seafood and um barbecue. >> They're also doing it. >> So, what's the count on food for the weekend? We have who do we have? One, two, three,
four, five, six. I have a coffee and bar one, seven. Then the easy guys ink, the Georgia guy, nine, 10. So about 10. Literally, we only have like four. They're not even
crafts. >> And we got like food people. Yeah, >> like four crafts. Now you mentioned some other like >> Well, it's not crafts. We have crafts. We only have literally one, which is the woodworking and Christmas wreaths.
>> Well, Amanda with flowers is two. >> Oh, and a man. Yes, Amanda. But I don't have her on my but Yes. And then I have Geek for Art, which is arts. And then I have >> And they're confirmed with insurance. >> Yes, Geek with Arts. She's getting insurance with ACT.
I went to event insurance eventhelper.com type of event farmers market two days coverage combined daily attendance I put 200 what state Florida it says $127 >> it seems like if if we could verify
something like that >> extended to all the vendors >> yeah I mean >> we can do it on top of our normal PRM insurance >> special event >> does that have to come from our money I think >> for $120 >> each vendor
>> or just one vendor blanket. >> I'm not guaranteeing it would work, but >> Okay. >> If if if I'm understanding it right, if I >> garbage in, garbage out, right? That's pretty >> I seem like it' be a relatively cheap path to to cover something like this.
>> I mean, if you think about it, there's some markets that you pay 50,75 $100. You don't know if they're co they're giving you insurance. They may be covering you insurance and then we think, "Oh, we don't need insurance." But they're covering >> Yeah. >> lower price fees than you have to pay
your own insurance. That could be it too. >> My thing is that we need to know too soon because we need to >> mark if we can if we can get somebody from the city to check in >> getting something
>> before like Wednesday. >> I mean, yeah, before we shut down. Um, and obviously I would continue to >> reach out to vendors to try to get a try to get a commitment if we are able to not have the insurance requirement. If
we can get a commitment, we're working very diligently on trying to do that. Let them know that. >> Can we can somebody ask um W mans what they do because they have that market that's at the library on Tuesdays and then they have the fourth >> the four Fridays. Yeah.
>> Yeah. That's at that's by Rights on Main Street. Well, at Newport Main Street, the nonprofit probably puts all Yeah. Downtown. I mean, there's, >> you know, they have those entities that >> But what do they do about the library one? Is that put on by Main Street, too, or is that the city?
>> Is that the library? >> Yeah, it's out front by the library. It's like >> on city property along Well, they may do that one. >> Have to ask. So, let's say we cannot >> Yeah, I was thinking that myself that I
do that >> I know that main street covers a lot, but the one that's at the library is the city. It's I'm pretty sure that's the city. >> Yeah. Well, she may they may have a thing they just reach out and do like that. So, they have to figure that out. >> So, let's see. We let's say we cannot
get any coverage. >> What's our plan? We just uh >> just do it. I >> have a food truck rally, I guess. >> Uh >> is there something else? Because Saturday we really don't like we have well we have Christmas in the Park which
is independent event that we're having. >> Um well I mean we have that people come. >> What do we um do we got somebody doing music? >> No. And and >> a DJ for the other times? >> No, we don't because we said we're just
going to put speakers. That's what I was thinking. Have some type of entertainment or something that day. >> Always need to have something playing Christmas music. >> Right. But >> I got to all the questions. And then at the end says, "Please be aware this policy is not intended to provide
coverage for damage or injury caused by vendors. >> Only after it's not 120." >> The questions included, will you have cannabis related products? Will this be a violent political protest? >> Oh boy. >> I thought I'd do all the wickets and
then it's no >> so frustrating. >> Okay. Well, >> how about if we have a vendor? Um, we can see if we can have cuz I was
thinking I have to ask and I don't know if they're available, but this is a friend of mine has a restaurant and if they can be a vendor and they can bring someone that sinks
under that. I don't know if that's like that could be like some type of entertainment and it's covered under their policy or because I know a musician but I don't know if they have >> does it does the city have does the city have a PA
>> I think they have a little like speaker box >> like the fourth of July style stuff >> but one thing is having people listening to music another thing is having entertainment >> flavors are they coming Yes.
>> Well, he plays music. >> That's one That's one vendor. >> Yeah, but it's Yeah, he I mean when he when he did the the community markets, he was right there. I mean, it was he he got loud speaker and he was playing he just played music. I'm sure he'd be happy to. >> Oh, yeah. >> That's all we need. As long as it was
sound. >> I mean, I can sing. I can do it. >> She'll take one for the team. >> I'll do it. >> Let's stick with karaoke hour. We can do that. >> I can dress like an elf. I heard somebody saying the national anthem at some >> Did you hear about that?
>> I did hear about that. >> How did you hear about that? >> Someone sang the national anthem. >> Oh, so that that's two hours. >> I go first, then someone else, then >> it was a strange ask. I But I I obliged. Yes.
>> Very good. >> I was told you did an excellent job. >> Yeah. You heard from somebody was there? >> Yes. >> Oh, really? >> Oh, that's good to know. Nobody clapped. No, really? >> No. Wasn't it wasn't it a ceremony type thing, right? So, >> still usually when you Yeah.
>> Yeah. >> Probably drew tears. >> Yeah. >> It wasn't supposed to So, I don't feel bad, but it was just awkward to stop singing and silence. >> Does anybody else have any talents that we can bring up?
>> I can both bring a full band, but >> you got insurance. I kind of >> blessed assur. >> Yeah, >> assurance. >> Um,
>> yeah, you know, we just I mean, like I said, >> we can figure >> We just need Christmas music playing in the background. FY Flavor's got that handle, I'm sure. >> I mean, any of us can do music and Yeah, I have a Christmas playlist, too. >> Yeah. um that we use for one of the Christmas
events cuz I mean we have our lot by Cancun but I don't know if it's going to be like enough for like the vendors and for the cars to park >> cuz we have insurance and it covers like everything there but >> Well, I imagine it's probably the same
type of deal we have. >> You'd have to have >> I would have to confirm Yeah. >> Yeah. We don't want to ship the liability to you. >> Yeah. Yeah. I have to confirm and check the chamber can do it. >> Yeah, let me talk to Ron. See if there's something in there. >> Andy can talk to S tomorrow and
see if we have a workar around. >> Yeah. But the main thing is try to get commitments from the vendors if we solve that problem. So I mean >> there's commitment. I mean, but I don't know how like there's some that I spoke a few weeks ago and and and I tell them like, "Hey, I have this like I had a
gentleman from Clearwater that he called me. He was all excited. He wanted two spots and he wanted to sell old memorabilia. >> And then when I told him, I said, "No, we're required." When I got the email, I said, "We're required insurance." He's like, "I can't do it." But I'm pretty sure if I call back and say, "Hey." But
again, they may have plans. They may have found another event. >> Yeah. Well, that's >> I don't know. >> Okay. Well, we'll have to >> But if we have it by Wednesday, that's great. I'm still going to mark it. I mean, you never know. You still >> I'm assuming. Are we going to have the
police and fire presence up there for that? >> Yeah, >> I know they're going to be there for the Saturday for sure. >> Saturday. We got it. Yeah. >> Um but I would think it should probably be there though. >> Never thought we do have >> Saturday and Sunday the whole time and and um
>> I don't know. I I knew we had them set up for Saturday. And I don't see if they had a call. They had to leave from there, but >> I know Santa's coming. Is he? >> Is he? >> Okay. >> Santa's going to be there. >> You know who Santa is, right? Yeah.
>> I mean, you know who dresses. Yeah. >> Yeah. He lives at the North Pole. >> Santa's helper. >> Yeah. >> Careful meeting. >> Yeah. A lot of kids watch. >> That's right. I've seen a lot of kids watch from fire volunteer to do it.
>> I know. That's who I was thinking. >> Fire truck >> sometimes. Sometimes that's the easiest way to get around. >> Yeah. >> Slays are way overrated. >> Yeah. >> So, you got fire trucks. >> I wonder Santa knows a Grinch. >> Protire.
That's right. Okay. Well, so uh what else we got? Uh so we got >> You're gonna talk to Ron? >> I'm gonna talk to Ron. >> Andy's going to talk to >> Andy's got to talk to insurance people and Debbie and >> Debbie and police and fire.
>> Um the portaotties, are we good to put them where they normally go? >> Those are already set. What do we What do we spend on those? I don't know what the final was, but I think that after we pick everything off, we said it was going to be like 800. >> Okay. So, we
>> But we're good. It can go where they normally go. Okay. >> Okay. >> Um >> and then we'll will Cav Kavine appear for our meeting on Monday and decorate.
>> So, oh, sorry. >> What time on Monday? Are we coming earlier than 600? >> That's one thing that I want to ask. Are we going to buy the decorations like earlier? How does that work? How are we buying the decorations? >> Um,
>> what's our funding source? Is it the $6,000? >> We get Yeah. So, um, >> do we take Adam with us to shop? >> Somebody with a city card. >> Yeah. >> Yeah. Um, well, Sly has one, so maybe you guys
>> Yeah. pick up some lights. >> Is that we do the card and then where you move money from the fund? >> Right. Yeah, you just >> they code it to the event committee. >> Is that something that we can meet and then we can shop for when are we doing
that? Do we do that Monday? We come earlier. >> I think we get started. I mean if you one thing if you if you wait too long obviously Black Friday all people shopping whatever some of going to start disappearing pretty quick. So, >> so >> I think we get lights stuff quick.
>> Lauren, you said you wanted to You're available Wednesday. >> Yeah, I'm not available Wednesday >> or tomorrow. Tomorrow. I'm available tomorrow. >> On that inflatable Grinch or whatever. I just noticed it was not it was not uh it was available to ship. Uh after this
meeting, I'll run down to Home Depot and Lowe's to see what they got. If they got one, I'll try to talk to one of the managers, see if I work that. I'll let you know. Can't want to find out. Um, I'll try to get something donated. Um,
>> you know, Ron Ron Kenworthy from the Citizen Advisory Committee. >> Oh, he has >> Well, that's his uh they had his stuff at the um at the auction place, >> right? But does he have more? >> I don't know. >> Do you want me to ask him if he has some Christmas stuff? >> He does.
>> He does. >> Um I It's I don't know how I mean they >> Do they sell it or is that just auctioned? It's auction so it's you know I don't think they would it's not like we just say hey we'll take that they it's online auction too I think >> is it >> I don't know how that
>> I'll ask him and see just find out maybe >> honestly like I said if I can find something at Home Depot or Lowe's right here that I'm quite sure they probably donated it unless they got to jump through hoops to do that I don't know but >> yeah to answer about the whole cow if it's inspected on Friday do not need
another inspection >> perfect that came from the fire department Okay, perfect. >> Oh, just Friday they need the inspection and then Sunday they're good. >> Somebody wanted to loan us one. We don't have a lot of excess storage space. So if they wanted to loan it to us and then
we give it back before Christmas. >> What the inflatable? >> Yeah, they uh >> Well, it didn't take much space. >> Go back in the box, I would assume. Right. >> Yeah, I guess we'll find it somewhere. >> Yeah. >> Corner in my office. >> Put in your office. Yeah. Matter of fact, you probably just keep it blowing up all year long with with like a 100
year Christmas tree. >> I I'm going to change that out. >> When is when is the city actually decorating? >> I'm going to do that this week. >> Oh, this week. >> Either this week or this weekend. Yes. >> Okay.
>> Let me know. >> All right. What What else we got on the event? I spoke with TJ and >> when now >> uh no no um Sunday and I asked him about the um signs with
the person to get his signs and he said it's about $75. He was going to get me because I will get you a mockup first for you to approve but I haven't gotten anything. Oh and this was Saturday when I sent it to him. >> I can do the mockup and give it to Space
AJ can do them the same day. >> Really? >> Yeah. >> Okay. because he said this should be $75 for 8 by4. >> How big is that? >> 8 by 8 foot by Yeah, I told him probably the same size that he had. >> Yeah, and that's what I said. I we wanted the same type of sign. I said
three. >> So that's like the banners that we put on the fence. >> That's about an 8 by4 right behind you. >> 8 by4. Okay. >> Yeah. >> And then where we need a permit for that? We don't. Right. No, not for a banner. It's not a permanent structure. >> So then but where would we market it?
Where would we put it? And do we want the small signs like we had for Centennial? Like the little guys got that stuck in the ground. >> Did that help? Did that work? >> Like um >> you tell me it was in your neighborhood.
>> I read everything, but I'm seeing like I I'm always like, "What is that?" It did work for me. >> If you get a digital mockup, uh I can ask Chris. They've got their digital sign up and working there at the at the car dealer. >> Oh, >> they might be willing to flash that up there.
>> That would be very nice. >> So, and they're right over there by the park. So, >> and then also where TJ had his um in the corner of Wagawa. >> I thought that wasn't supposed to be there though. >> Oh, that wasn't. >> It was on DOT's right away.
>> Yeah. >> Does WA have some spacer? Like we have some here. Well, all that curbing around 19 is all DOT >> area. I don't know how far it goes back, but
>> I mean the dealership might have some space somewhere we >> put something. >> And can we speak with Walmart? I have the contact. I forgot her name in Walmart and see maybe at their entrances we have something >> people know or at least one sign out in Walmart. did um is there a way to get it
on Eventbrite or any of those places that people look for things to do >> entrances because the lift stations are right there and then on bay too with the smaller ones. >> Yeah. >> Bay and really do any good to put anything on the park. Well, although people come to
the park may see that and come back >> it's hidden. I think my my what I think and this is just me as a person that's um I think when you're driving and stuff you have like Bay Boulevard, Old Coast
Road like that one the enter like a Walmart. Um when I'm driving I really don't look at the park. I just drive through the park most if I'm going to see is if it's open or not. I don't know why, but I don't look this way. But if it's like maybe going in, is it treadway
or whatever that is when you turn there's like the stop signs? >> Oh, like on the next >> um >> that one maybe something there where the tie where the tie place was. >> Anything we can get there like what TJ
did around the intersection of 19. >> Yeah, >> cuz I mean >> people will see it. >> I mean, the community should know about it. I mean, with all the stuff, social media or whatever, word of mouth or whatever, but something like this, we we need to as people are driving through every day for work, if we can get some
visibility going the week up to it, people will hopefully make >> Bay News 9. I don't know how good that works. Um, but it's going to be on. >> Is it like on the live or website? >> Their calendar event. >> I don't The community calendar is in
I've been putting everything on that. Um, but I I really don't know how it work. I know we're in the like if you click on it, but I don't know if that goes like you know how they do every hour or something going on in your community and they put it. I'm not sure. I haven't caught caught that yet. >> Um, >> but I know we had the gentleman I don't
remember his name from the radio station hits that he can >> give it to like if he can help us promote it as well. >> I think he would do that. I'll just um >> I can have news posted as well on his website. There you go.
>> He has like 80,000 members. >> Oh, Brian. >> Yeah. >> Yeah. Yeah. Brian Far. >> You're right. >> That's good. So, you'll take care of that. >> Yeah, I can take care of that. >> Thank you. >> When are we going to have the >> Well, we already got the flyer, right?
>> Yeah, the flyer's been pass News had him to share that out there. >> I have to resize the the banner though, but that they can >> he can share that on his site, though. He can shut up the >> Yeah. >> And just actually just have him go out to the city website where it's sat there and just have him share that.
>> Yeah. >> Okay. >> And we've been posting on social media. >> Actually, share the vendor one, too. >> Okay. >> Yeah, we've been >> We got a lot of followers. So, >> yeah, we've all been posting and we've been putting it in different Facebook groups and things like that. So,
>> yeah, I've seen it out there. >> Yeah. Um, what else? >> Sign outside of city hall. Would that be helpful? Or the police station? >> Yeah, >> that's what I think like for Friday that people traffic will stop and they'll see the food trucks. They'll be like, "Oh my
goodness." Cuz I would if I saw food trucks. The only thing, like I said, the park for me is hidden. So if you're driving and there's no signage or anything, >> unless you regular go to the park, >> right? Or there's that little sign. But I'm saying if we have a big sign, you be like, "Oh yeah." You write it down and you go to it. I mean, that's how I found
St. George Greek. I mean, I'm pretty sure if we had a big enough, we could put it there. We talked to Brian. Let's put it there on the on his lot facing 19 as you go by there. People are already go by looking with silk fence and all that. So, that would attract some attention. So, that'd be a good place for them. >> You're looking and then you're stuck in
traffic, too, and you're looking and you're like, "Oh, >> it's a big intersection." >> Um, what else? I did have a question um about the Christmas in the park. So, I saw that in
the um flyer it says like food uh cookies food. I don't know where I put it. >> You need one. >> I'm sorry. >> I have one here. >> I was reading it and it said I had it. I don't know where I put it. Um about food.
>> Thanks. Thank you. Um I just want to make sure because we do have the vendors there that are selling their foods and stuff. So, is that something that like it'll be food? Like what type of food? Is that something like >> Yeah, hot dog, right?
>> Yeah, hot dogs and popcorn. >> Okay. >> Cookies and Christmas carols. >> Okay. Cuz I didn't know if there was like when they said there will be food, hot chocolate, and cookies. I didn't know if you meant the vendors like the vendors that we're having or just that's on your own. >> Oh, no. Usually I don't think you
mention about because we're gonna have Easy Dogs there selling hot dogs, right? >> Yes. They're going to be there >> and there's going to be popcorn and stuff too. So >> yeah, we have fusty flavors gourmet popcorn there too. >> But he was just you guys just having a twohour window where you're giving away that stuff. So I again it doesn't really matter I don't think.
>> Okay. >> But Danny was dealing with that. >> Okay. >> So what's your question? >> So because my thing is if again just thinking of the vendors because that's what I'm >> there will be a two-hour window where they could possibly get free hot dog and free popcorn from the church.
>> Okay. So there'll be a a lull, but again know >> probably should let them know. >> Yeah. >> Yeah. And that's something that I would have to let the vendor know because as a vendor, if I'm selling, you know, popcorn and I and I was told like I'm not trying to duplicate people and then you see them with popcorn, they're going
to be like, "What is this?" So >> it's free. >> Yeah. >> Yeah. And it's free. >> Yeah. >> But it's short period of time. >> Yeah. >> Too. Well, like I said last last meeting, we cannot do that, but it was my understanding even like
with the popcorn that's like caramel corn and flavored popcorn and ours is just regular popcorn. Right. >> Right. And and so but if you don't want me to bring the popcorn machine, that's one less >> thing for us to do. So >> yeah, I don't and I don't have a problem with that in that sense. I'm just
thinking of the vendors and then when I saw the food, that's when I was like, well, is it a lot of food? Is it different types of food? Is it just hot dogs? >> No, we'll just have hot dogs and popcorn and you know some of the ladies will probably cook you know cookies cookies. >> Okay. Okay.
>> Cuz I know like like Kona Ice is doing the hot chocolate part and things like that. So I just don't again we're trying to get repeat vendors so I don't want to mess up and something and then they're like exactly upset because that's all we need is one vendor upset and then they talk. You don't know who they are
either. Well, and and two, the um I that event happens every year and there's I would assume there's probably somewhat of a following that come every year to it or whatever that they wouldn't necessarily have been there if it wasn't for that. So, >> Right. Right. And it benefits us as well
that while they're there, they may want they want to con ice >> which is great. >> So, actually probably brings in some additional people. So, I don't think it's going to be a detriment. I don't >> it'll probably help bring more people. I mean because there's usually two 300 people that come.
>> Yeah. And I've been marketing that >> especially when you're giving away toys. >> Yeah. That's nobody's there selling toys. So >> yeah. And I've been marketing that as well. Like I've been I told the vendors that that you know there's Christmas in the park by somebody cares in Pasco that is hosting it. And then I've been
telling I've seen some moms and stuff asking about toys and things. So I told them about the event as well. So I've been doing that. But I just wanted to make sure when I said food again, like I didn't know if it was our food and then again >> for the ventures because then they're going to come to us and they're going to
be like, "Well, what does this mean?" >> Like, >> does it does it say free food on the fire or does it say >> No, it doesn't. It just says food. >> Yeah. It doesn't say free or anything. There you I just but that's one thing I just want to make sure because once we're there if someone sees it have an angry person coming and saying hey
>> you know I need to know how to respond and I need to know >> the event page says I think says free food because I do all the admin and all the >> you know so I do that and I put free food you know >> two hours
>> yeah exactly >> but I just want to make sure again as a vendor >> you're not going to And it's festy flavors. I mean, they're fine. >> And I completely understand. That's why I asked because we don't want to step on any toes, >> you know. Go get popcorn now.
>> But no, I get it. Yeah. And then Easy Dogs. Yes, he did send his application in for uh Saturday and Sunday, but he can't do Friday, so we have him. >> Oh, this is a public meeting, right? >> Yes. >> Yeah. >> He's a friend of mine. >> Oh, that's right. You did say that.
Yeah. Well, m he >> still haven't got them yet, but >> so yeah, Easy Dogs actually donates the hot dogs at a church. >> Yeah, that's great. And then Yeah, I do remember that. >> He's a real blessing. So, >> and they're good. >> They are. He was very He was selling out
I don't know how much in um the car show. >> It was like I think Laura, you went twice, I think that. And they were sold out. >> Yeah. >> You never got a hot dog cuz he sold out? >> No. I ended up going to the the neighbor. >> Wow. Yeah. No, but it was good. Yeah, >> the competition.
>> The competition. >> So, um >> I think that's it. >> Have anything else? >> Yeah, I don't have anything else. Um, just for the I don't know if we need
this for for sunshine purpose or not, but is do we does this committee have any issues with house styles purchasing car? So, having Kim and and one of us I I can help as well just buy the stuff. Um, we you guys
want to be involved there? I just want us to handle that and bring it back and >> Yeah, I'm okay with that. >> Yeah. So, >> I can help with the decorating. I mean, I have no problem. So, is there any suggestion to both myself and Kim kind of being in charge of the procurement of the lights? >> No. >> You make a motion, you guys do it.
>> Okay. Just a consensus. Uh I just If there's any objections, >> no. >> So, so be it. >> Okay. Perfect. >> Like something, we know where to go. >> That's right. We'll take full responsibility. >> No, you guys are doing great. >> I will loan you my PE card. That'll be me doing my part. >> Okay.
>> I'm with the new hip. I'm not allowed up the ladder yet. >> Okay. I can only help in certain areas. >> And then we said Monday we were going to >> Monday we're planning on What's the time is our meeting Monday? >> Are we going to be earlier or
>> um >> if we're decorating? >> No, just if you could plan on >> cuz six is already dark. >> Yeah. Trying to make sure. >> I mean I say just plan on being here for
I mean we go till 9 or something. I mean, >> three hours or we could do everything in three hours or a little bit more time. >> We could we've got the notice for six and we're
seven days away. Obviously, >> I'm assuming we could probably change the time to five if >> because technically we're not meeting for this like our meeting. We're doing decorations. >> Yeah. We get we get we get here and kind of get ready, >> g at six and have our meeting and then
continue. >> Yeah, that >> Yeah, >> because we're not really making decisions. We're justating. >> That's true. Um, let me check my calendar that Monday. Yeah, I'm good.
>> So, you guys want me to hear five? >> Yes. Five. >> Okay. Then we'll uh we'll get one at six and have whatever meeting we need to have and then continue. >> I do have a question. For the decorations, we're decorating. We're going to test out, make sure the lights
are out, and then we're going to turn it off and then >> Yeah. So, they won't be turned on until >> we do the light up. >> We light up and then then they'll then they'll basically stay on throughout the season. >> And have we decided how we're going to light it up? >> Like, are we going to have are we going to tell everybody to gather in the
front? Like, how are we >> have Yeah. Out front. >> Out front. Okay. >> Yeah. Like they do on that lineup show and everybody cheers and they throw the switch and >> that would be cute. So, that's what we're doing. >> Yeah. >> Okay. So, up front and then we'll be showing the vid the movie in here. there. >> Yeah.
>> Okay. Um >> Yeah, because then we're going to be decorating December 1st. So then I just want to make sure that we have things because then the fifth is coming quick. >> Yeah. And I I don't know where where am I going to do the the story at. >> I was saying in here
>> in here too. That's what I would think. Yeah. >> Before the and we start the movie afterwards or something. >> Okay. >> And your your village display. Uh I thought that was >> Yeah. I I don't want to commit to that, but uh pretty sure it'll probably try to do that.
>> Um, what else? What else >> do we uh what I don't does does anybody know anybody that has a Grinch costume? >> I know someone who has a Grinch costume. >> You do? >> I do. They used it for work now. I don't
know if she >> was a good one. >> I should have a picture. >> Um, >> would they be willing to show up? >> I don't know if she's available. And she's my coworker, so I don't know if she's able to do it. She lives right here.
>> Let us use or whatever. Has somebody >> She's very small. >> Um very small. >> Yeah. So I don't know if it's something >> she's small. Yeah. Let me see. I have it. >> You consider small. >> I really want you to dress up as a gran.
Thank you. No, when I say she's small, she is petite. Like very petite. >> That means it would have to be you or myself. >> Yeah, Laura, you you might fit in there. >> Oh, Veronica is small. That's that >> she would. Yeah, Veronica would probably
do it. Um, what would fit in her in her costume? Let me see. It just it'd be kind of neat that right before we start the movie or whatever or sometime during the movie hit pause and have him come in or something. >> We did Grman at work. I'm just looking at stuff and I just thought about it.
I'm like we have stuff. >> Not to change the subject, but did you guys get a screen and doing the projector thing or >> do it on the big >> and I guess we could I guess they would all be going same time. I guess
>> I did get somebody uh offer >> Oh, I didn't get it. >> To let us use >> their LED truck. >> Let me see if AIA has her. >> They can play a movie on that on the side of it. >> Yeah. Christina Fitzpatrick, she did the
Grinch in Moon Lake here a couple years ago. And then Troy Stevenson's got one of them trucks, too. And he >> She didn't get it either. >> It was a That's true. He does do that. >> He does. We have to watch outside of those Veronica.
>> Yeah, she's like Veronica, but I don't have the picture. >> I'll see the idea I had. So, I called her and >> Christine has one. >> Yeah, >> she has one. >> She bought one of Troy's old ones when she was running for office because there
was a conflict of interest, so she just bought your truck. Oh, >> we don't. I didn't know that she had that. Yeah. So, she said she's good with that if we want to use it. >> Yeah. >> For what? >> Did you hear that? >> See, that would be nice for what? >> They should They've got, you know, those
trucks that have the LED sides or whatever. >> The trucks >> if you see them driving around with advertisements on them and somebody park them somewhere. Well, we could use that to watch the the movie on it, don't we? >> We could park the open can of worms.
>> No, I think it's going to be too noisy out there with the food trucks and the traffic going by. Yeah, probably that is true. Yeah. >> Yeah. >> And that way if it's cool or whatever, misty or rainy. >> That's true. >> But something to think of even in the
future. >> Oh, for sure. because we had been talking for a while about having, you know, movie night like all over at Light of the World or even at the park >> where we can do a band. We can do music and
>> I wonder could we um >> could she be interested in letting us use that for the weekend in the park? park it there and we could just put Christmas movies on a loop or something as it's >> now you're thinking. >> Well, yes, if they're willing to let us use it.
>> That's not bad. >> Yeah, I think that would be actually nice cuz then there's like >> Yeah. And it could be seen in the day. >> Yeah, you see them in a day. >> Yeah, you can. Hers is an older one, so it's not, you know, quite as high tech
as some of the new ones, you know, but >> Well, actually, Troy would want to do it with one of the nicer ones or whatever. It's probably good advertising for him, too, >> for sure. >> Yeah. So, yeah, if you can work that out. >> Okay, I'll call Troy.
>> It's getting darker by the day. That's right. >> I'll call Troy. And it could just if it's billions we put different just different Christmas music movies on you got to pay
you have to pay royalties to do that or you own >> they had to buy they had to go through this whole thing get that buy or they actually did some kind of >> they had to do something I don't know what they had to do but >> because it was like the most expensive
movie ever purchased. >> Oh really? >> Yeah. Yeah, because you have to show it. You have I mean, you're showing it so it's not like privately used. So, >> well, worst case, I guess we just play that in the park over and over and over again. >> Yeah. >> Nobody's going to be hanging out there
for more than two hours anyway, except for maybe me. >> Me? >> I think all of us. Yeah. >> And South South Plan's been camping out there, I think, for the week. >> I'm sure I'm gonna be hearing it.
Um, >> okay. Anything else? >> So, I texted my contact for the Grinch and see if she's available December 5th. >> See if we can if you work something out there. >> Yeah. >> I just asked the fire department, too. He didn't respond yet. >> Oh, good. >> If they had if we know anybody with a GR
>> Okay. And we is is did we already ask him to is he going to be here Friday night or No, >> Tom, >> I don't know. >> We didn't ask. >> Did we talk about Santa Claus here? >> I don't know.
>> No, I think that was an idea, but we didn't do it. >> Do you want to bring Santa? Because I mean, we can we can ask if he wants to. He is Santa. Well, Santa is coming on >> Saturday. >> On Saturday. I don't know if Santa is able to come on Friday, too. He might be
very busy. >> Well, maybe not. They like says the Grinch table. If we get the Grinch show, that'd be fine. >> Yeah. >> Okay. >> Yeah. You don't want to have competition with the Grinch and S. >> Yeah, they might fight, right? >> They might. >> May want to see that.
>> Okay. Anything else on the event? I think we got good plans. >> Okay. If not, move forward. Old business or old business? >> I don't have anything. >> Nothing. All right, then look for a motion to adjurnn. >> Motion to adjurnn. >> Second.
>> Okay, motion second. All in favor say by saying >> I don't know how little I know about her insurance. >> I'm on it. >> One job. Know all the answers. >> Educate myself tonight.
>> It is a very bizarre