--------- 112 stand pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all M CL have R please chairman John
Eric Hoover here Vice chairwoman Caroline Gonzalez let the records show that Vice chairwoman Caroline Gonzalez is absent from today's meeting member Sal Cary let the records show that member Sal Cary is also absent from today's meeting member
Adam Thompson pres member Julie Keenan here member Cheryl Taylor here member Kim lary here member Debbie Robinson here and member Janet applefield thank you and we have no minutes correct um so first up there
comments from the general public there's nobody I see in attendance and nobody signed up so I will bring it nobody on Zoom right okay and so I'll come back to uh the committee for our uh chair and Committee Member comments let start with uh member Thompson I I have nothing at
this time we zigzag over to member Kean no not time member Taylor not member L car one nothing at this time okay member applefield oh nothing and member Robinson nothing at this time okay I I
as well have nothing okay moving on to committee business item number one Centennial events budget discussion I'll pass it over to member Thompson for his updates um so I updated the spreadsheet um we received Whiskey Joe's uh $2,500
McDonald's 1,000 and we received a Wawa donation of of $100 in cash um I also put the uh Island Paradise Charters 5,000 income um I also updated this too see at the bottom here in the pink um it shows um
our total funds minus our budgeted plus minus what we spent plus what we uh uh saved you know through uh didn't spend so this we have right now out of our total funds
$467 uh $858 that could be um uh portioned out to some so that's the what you say budget about that's unbudgeted amount right yeah that's all that's what we have left out of our amount sorry I went backwards to tell you that yeah um that's good because we were actually a little bit over I think as of the last
meeting is yes yeah um couple things just because I recall I signed a letter for McDonald's remember I asked you about the how much it was because it didn't have a title to it if they give us a th that what's the is that a Port Richie business booster what's the see I
know what the the ranges are can't remember that's a centennial supporter or founding it wasn't identified on their letter that I think it is a founding founding families if I recall so we might need to have we already sent that out um no s has been
out for the last couple days so I'll if you can grab that McDonald's one and hold it make sure and actually check the other three or four that was signed to make sure that their amounts are correct I think they were just at McDonald's one I think was a general one it should probably show the the level a sponsored
and then another thing Cheryl did you have any update on Burke and no still chasing okay you were talk to today four reaching out four times today okay nothing nothing
okay did you Happ to leave a message about the the material I did everything but send him so smoke signals okay if you get on the smoke signals sometimes yeah sometimes those'll
work okay well um I have the logo but without knowing what the commitment is well okay we we'll discuss that here a little bit okay anything else on budget I have something um sure so the fishing tournament only has a $400
budget we really need like $2,000 if not if you look at the bottom Ocean Honda we separated the prize money out from your actual budget so your prize money is down there sponsored by by that and then that's what you have to spend
on your rulers or I didn't see that at the bottom thank you yeah so let's have to be again for a conversation about legality or whatever that needs to come out of specific sponsorship budget so that's why he separate out thank you anything else questions on budget I did did order the big checks to
I three of the reusable checks they're pretty nice so they should be you reuse them oh cool how much were those $133 for all three for all three and so we could probably use those for other things yeah we can keep them here that's kind of
nice cool anything else budget okay moving on number two makers ball update invites and printing um who wants to start with that that you can or I guess you since want to hear from that I I can kind of talk about that I know
that s had reached out to a few um printing companies to see how much it was going across to get the printing done I don't know if he got a response because as Ashley said he's been out the last two days um one of the other updates is I did reach out to David
Wright who does all the photography for rotary unfortunately he is going to be on a rotary cruise that same weekend so he's not available so I reached out to two other um photographers another one who's going to be on a cruise I don't know if it's the
same Cruise or not but he's gonna be on a Cru Cru going and then the last photographer that I reached out to has not responded yet so um there was that's what I know about that um I did submit a email to Ashley about the DJ who also
offers a photo booth um it was 17.95 for both so that might be something that we really want to consider at least you know have the photo booth for you know memories so that photo booth I look at the email what exactly is that any detail on is just a area where people go
take a picture like a backdrop or something I guess I'm assuming it's an actual photo booth with the props and everything but I can get more detail oh like they have where you dress up and stuff oh yes and this this uh company came highly recommended by spart man so
okay and I did want to mention that as of Friday because I asked out as well as for quotes for the printing he hadn't heard anything as of Friday so I'm not sure if he might have gotten something over the weekend but as of Friday there wasn't any response okay also we need to get
invites sent out um the I know for the the dignitaries that we were going to send the invite to there's gonna be a letter in there for me is is Staff going to draft something or do I need to try to S said he was going to draft something oh he's okay
yes that's wasn't sure if I need to be doing something or okay any did he give any kind of inclination of the turnaround once we chose the printer how long it would take to get
those done no but I'm if I had to guess I would say a week yeah okay and we've already we've already prove we just need to to actually print them there's nothing the committee needs to so basically once that's worked
out the expense for that is there I guess do we have is that including the mayor's ball budget for the invitation stuff that's all kind of for so really we shouldn't need to do anything no um the only thing I did kind of want to mention is I I know that like City staff
they you know they don't technically make a lot of money here um I didn't know if maybe we could offer them a 50% discount on the ticket if they they were interested in coming I don't know if that's something that anybody wants to consider doing um where so our what was
our cost um for the steak I believe it's $65 and then for the chicken I want to say it's $5 exactly for the meal so not including anything else it's just the meal yeah do we do we figure up
what the cost would be like that's the entertainment is we hav solidified how much we're going to spend on that or whatever but of the $100 ticket price we know what the food cost is going to be up to 60 take 65 65 I believe and then
entertainment above and beyond that now and we've got the dignitaries that uh aren't being charged that probably increases that per take cost of a bit but we have sponsorship
money obviously so I I'm open to that I'd love to have everybody come free actually but um I know but obviously we we can't do that but at least offer it to them at a 50% discount possibly make thoughts on on that I just
don't budget impact to it be only thing know um so it's kind of hard to I guess it would depend on how many there would be you know I mean if it's like five or 10 that's not a big deal but if it's like 30 or 40 that's that's a huge hit
so that it depends on the number as far as I'm concerned is it have to put a thing is is it possible Matt that you could send out a Citywide email of interest that the committee is considering uh discounted tickets for the mayor
ball how many would be interested in going that's kind of give us an idea and then if it's a whole lot we could just do $75 instead or if it's just a few but you get 50 I think we we all have some discount from staff yeah yes does that
include fire and and police okay yeah whether 50% off or 25% off or whatever I think if we get a kind of gauge who's interested in going then we canine for respond if we get within this next week
if we start to send out invitation stuff it's not a commitment just to kind of a you know give a ballpark idea of who might be interested in coming good point anything else on mayor's
ball I don't have anything okay as soon as soon as s from yeah I think they're ready to go to print staff can just run with that and then obviously reach out to me whatever I need to sign or whatever and we get those mailed out do we have do we have
the addresses ready for the invite list I'm not sure okay yeah if we start Gathering that so as soon as we get the invites we can get those in the mail's gon do that okay anything else Mar Paul
okay moving on to item number three discussion on Centennial penss who wants to take that who was Caroline it was a mix between Caroline and S regarding the the coins I know
that included some price breakdowns in the agenda what we've gotten from a couple companies so are we talking coins or pens because I saw something on an email about actual pens yeah it's the pin company reached out that's why I
I sent that email to you guys um I know that you guys were talking about coins as well so I didn't know if that's something that we could contact them and see if they do offer but I think there's another attachment in there for a price breakdown for coins from a different
company there it is I guess is that the same company the pin Center that does both is that no there's two different companies I believe in the attachments the pin company is what sent for Pins um for Centennial um logos we could do but um I
think we were leaning more towards coins the coin is actually the T the header says the Pen Center does it yeah it says 100 coins for that's what I was asking that's why I'm confused I'll clarify with s too yeah so maybe that's maybe
they're W to know if we want that also s did reach out to the coin to the pin Center and ask for a price on coins right I mean maybe they're just trying to reach out to say do we want pens also yeah yeah so it looks like there's the prices are separate here too
so the the pen well that says coins too nice yeah it does and it's um looks like the gold around it is raised metal so I'm assuming one side is going
to be the regular logo and then the other side is going to be the Centennial M and espe UV UV printing so I I guess the the coin would have with the pins look like like it's U diecast maybe
and then the then the other side would have the raised thing with the with a UV print of the logo I guess I'm not sure how would look like a coin but but those those would be nice as a token they say it's they're about at the
highest price of you 1450 a piece you get 120 dies set up 30 UV print set up 30 black screen sub screen and shipping how many do you think we need what's our
um what's our mayor's ball limit or what's the oh we can our Max limit is 400 uh 609 for 300 to 399 so it looks like there's two
different prices in here for the coins so The Thin Blue Line is one of them right and so they're and they're much higher too oh that's what yeah TR there's two separate so so 300 to 399 coins from Thin Blue Line 609 a piece
they wave the mold fee and and all that and the other one was for 100 let's see there's this 300 okay so let's 199 is 689 this 100 to 200 is $4 range so $2 a
coin cheaper and is this this is the company that PD used line and then I use the pin center for the city of that's what these are cont I believe Jackie did the challenge
coins for PD with blue line so it looks like you have 180 in set of charges and then what then the price of your coins um I guess the other companies waving
that on the shipping's a little bit because it is heavy let me just see something here so if I take the 180 divide by 400 what is that per
coin 45 cents yeah so looks like the pin Center is definitely 15 cheaper the so the pins are nice but I'm not sure how much they'd be utilized
by folks AB Centennial so I I think we're gonna if we're g to choose one the coin makes probably more sense um did they have a the pin price on here yes
they yeah they didn't have any prices for the P you know we pay for these Ash the ones we have I know it says coins I have to look back at the original email because the one that's attached as s had reached out
to them um I have to look back at the one that they sent me on pins themselves so um I'll make a note and I'll I'll get you the pricing for just pins I just I'm sure it's probably
couple bucks maybe not yeah it was it was a reasonable price for 100 pins so so we could I mean we we could go that route and just do a pin cheaper um yeah not as you know and I always you
know you go to these trade shows and you people give out these trinket or whatever and and you know if I would rather spend a little bit more money and actually get something people would use and keep as oppose something people would trash I'm in favor of the coins
for the may but I think we do that we need to forgo the pen conversation I don't think there's anywhere else that the pen could be used yeah I mean unless you all want to use it as the city for the next year just to commemorate but other than that
no I thought were to give out the mayor's BX is that correct okay so yeah the just the coin coin is much better than a pin do we want to order extra to sell yeah I mean I think we you know if we're getting a cheaper so if you go for
instance on this one 300's 370 500 is 325 if we were to go to 500 coins then we would have if 400's our Max at the mayor's ball we'd have 100 left over that we could sell people want or whatever and I mean we could you know
obviously give them out the staff um and and different folks that uh didn't participate how many 500 so let's just see what that because it's 400 possible for the bow plus an
extra hundred to sell that's what we're discussing so if we take 325 times 500 that's 1625 plus the 180 fees
shipping be 1805 plus whatever shipping is which you know 25 30 bucks in there 50 bucks maybe so what was what were your all thinking on the trinket uh budget did you have any that did you have that
worked in some I did but I don't remember the amount I think it fell under the D decorations part but I don't have does this probably probably pushes that up a bit maybe substantial or it
shouldn't be too much I think I budgeted $2500 for everything so it's okay so figure out where we're gonna get money from decoration yeah and we do have some additional sponsorship money obviously that came in so um thoughts on on
that I think I think those coins at three and a qu piece that's a pretty good price if we bought 500 and we only used the 400 for the ball it still would only be
$451 per guest like we did not sell any of the other hundred MH so 450 per coin I don't think is I mean I know she was trying to keep it around $5 so that's still under budget even if we don't sell a single one
I'm in favor for going for the 500 if y'all are yeah I I think it's that should cover everything I guess I'm making a motion 500 okay have a motion to go forward with 500 coins is there second
I'll second okay motion second any further discussion on the coins okay any public comment nobody here so bring it back all in favor say I say I I opposed we need to order these quickly because
you know they need they need are we good with the actual design is that they have proposed here with the city of poy logo on the front and I absolutely love it yeah yeah okay I'll let sound know okay move
forward with that and actually if we get those we could probably uh go ahead and put those extra ones for sale fishing tournament the golf get it that fast I don't know and maybe we even get
uh most of that price covered if we actually we sell them for 10 bucks a piece five bucks a piece s 750 a piece prob pay three get couple bucks for coin that help okay all right
uh and then obviously on the pens we next to right so this Co good okay next up I number four subcommittee event updates a couple but let's want to do fishing there any updates on the fishing doesn't want to help us they
said they already have um allocated all of their money and all of their donations Sal strong try them no who's that salt strong I think are they local to Florida salt strong yeah they um I
don't know who they make lot clothing line Salt strong okay similar to pelagic you said okay yeah just about every fisherman around here uses them yeah Colombia but I know they're
more like larger so I just have a list of people to follow up with for um sponsorships and for donations and and I'll why don't you talk about who you my sister was able to find a um uh Advent Health might be
interested in donating the sling bags and some lip balm and some sunscreen and some hand sanitizer hand sanitizer um so I'm going to follow up with them to get all of that and I'm just kind of looking for some snack and food items uh to
throw in the bag and also we got who was that from waas donated five cases of water for us to have so okay um so we're good reach out to Culver they'll probably give you stuff too who that Culver oh Heather with C you should have
the number okay so she really need some the cookies and the crackers and the yeah so I might go to CVS see if they um are interested and the flyer looks great so I the flyer
can go out get posted or do whatever so yeah do we have uh email uh that one yeah well fish T is actually in the oh yeah I'm sorry SC
down see you just take one last look at it make sure it's right so here's the fish fishing uh tournament um I know I missed that were you able to I C I changed the picture out but now that I know what red fish looks like so I I change the picture out
for picture I know it was a nice picture but oh you didn't use mine Oh I thought you got I thought you wanted me to take it out no I saying because it the tail oh I can play with it I had I did change the picture out on it though oh what' you
change it to just the fish that's me and the white right there easily it's fine I don't care I just like said if if you use mine just if you just kind of if you kind of Center so that the Tail's in there move it over cuz red fish that they have like a little black marking on their tail
that's kind of how you distinguish them I mean there fish kind but if you want to use your fish that's fine too I just I just had that last we last time when we talked when we had the meeting I thought you didn't want the picture on there so I'm sorry
no no I just I just this Center a little bit so you see the fish okay so the ultimate question is is this QR code going them to register yes that is the correct code okay or they can or how about the
website that you have on that's that's actually the QR code that takes them to there okay so they can go to either one okay and then they should there should be a page two with the than you for ADD and that QR code is
the new that's the new one okay yes um I tell you while we're on that let me let me pull is everybody seeing the portal um I can't do it from here I'll share in a second make sure
this works it does okay okay s share request okay so you guys so so we worked on this and uh got this working really well um from a from a Tak B payments online when you click on that
um QR code it takes you to this uh Port richie. billing.net events thing and you basically click on here and all our just our Centennial events are there okay you can multi select so if you want to do a a business expo and you want to do a food truck night and you wanted to do a
mayor's ball ticket you hit next and it gives you the the pricing in there and you can uh so if you if you want two spots it totals it for you uh food truck night two spots do three spots and then you want two tickets so there's your so your sub total is is
going to be 650 if you want to start over to go back you click there and it takes you right back to this so in case you want to include something else let's just do a fishing tournament there's well ticket where's the next I'm show you
that right now okay so two two and two so we're at 5 650 next so it's going to show you 650 is your sub total it's going to show you two tickets for each one of them the fees 1950 because there's fees involved in the online thing you're going to put your phone number your email address all
your credit card information billing address building City uh one thing I wanted to ask um finances so when when they purchase this you're going to see incoming uh six $150
payment I'm assuming you're going to see this detail so you know what they purchased and who they are so that we can get them their things or get them with the will call or whatever yes yeah you'll be able to see all their information put in there so when they so
you'll see all this detail right okay so this look okay everybody and then once they do that they just finish a payment the only wrench I see monkey wrench um so I know like for the mayor's ball we have a if you want to buy a whole table
it's $50 cheaper it's on there it is oh that was so if I so let's say that I say oh you know what I'm gonna go ahead buy a table so I'm G start over and you'll see there's a mayor ball table gotcha good that's gonna be okay
perfect well Adam Thompson would like to take credit for it but uh it was actually me so he got me in touch with the with the company and I sat down up here a couple times and worked through we did only so can we pull a spreadsheet from
this for each of the events on the backing he should probably and that was one thing I want to bring up too so when we when we when we did this you have an account code that that's what you see the cbei cbeo I did find out that
because imally I set this up I just did CBE for business expo there was no need to track the from my perspective from from accounting perspective to differentiate between inside and outside but I did find out that if you did not have those unique account codes on their subtotals
if you multi- selected it would not uh it would not work right I makes sense so so each one them has their own but obviously the business expo CBE I and O can go into the same bucket but the question is is on these account codes we
we should be able to see these in Black Mountain when you when you pull these payments in and you can allocate them into the appropriate buckets for the events based on these codes and I'm sure you can probably do a mapping that cbei cbeo go into CBE or
whatever you want uh uh I I would have to do a spreadsheet I have to put them in a spreadsheet it won't because it doesn't move over like that we just move the money over so I have to pull according to them we get this detail they come in with this account code you should be able to
you somehow because that's what this is for this account code what he said so something to play with we want you to come in Friday afternoon for the car show or for golf or for fishing and say okay let me have all the people who have
signed up who are registered we should be able to get that information some spreadsheet with that information is that correct yes if I have to do it myself so now there's a effect that there fees Associated if they do it online or what it's convenience um and
the reason fees are charged is basically because it's a vendor that does it for us so they keep those City gets whatever the payment is um we did we did talk about having a zel option through our account but um there was uh and that
reminds me I just want to bring out up a council tonight about that zel um the we can have zel where we just do a point too bank count to bank account transfer similar a where there's no no charges um the problem is is in order
for our account here at the city to have that functionality they have to issue a debit card because it's uh it uses the debit card I guess processing it's kind of like the def structure behind it which causes a problem they can take the debit card and they can limit it to a dollar which makes it effectively
unusable so somebody can't go up to ATM and pull money out which was a risk if you have that card floating around um but there's a PIN number associated with it and so that um that's what drives is out process so I was going to bring it up council tonight to see if that's something we want entertain I think it would be nice to have capability to
transfer without any additional cost um so I'll bring it up council tonight see what what the what those those all folks think and then maybe we can add that capability separately I just want to be able to get a spreadsheet for we do that
the entries on this right yeah um so OB we'll have this process but somebody comes in with a check have be a fish tourament 150 bucks check whatever that's going to process at the desk right I don't know what do with funds with people who
show up on day of with money well you can do it online then you just have to right they'd have to verify it should give them a receipt saying they paid okay um there obiously if it's day of you know we won't be able to come back here and verify whatever but they have the receipt produces it should be
there I show up and collect it bring it back well if they want to bring a check yeah I mean I think if they bring check cash we have some facility there to would we provide them a receipt on site
have to write it okay so but if it's a check checks kind serves so we know to have receipt books you got receip book no we I can make a I can make just like we do with I can make it you have a little zip
bag yes money bag so I don't think we're using so this is the over the- counter terminal stuff this I don't think you guys use this but if you do we'll need to code that stuff in here but um if you
do a a building walk up for example so if they do that instead of them pay if they'll just I'll I'll I'll do put on the back end put it on the receipt it'll be just like they paid through the other Port okay so they so basically they're going to do the event portal be a manual
process through you okay that way I'll be here but the uh the the barcode will take them right to here again charge um but uh it is
available can you still add events to yeah totally customer configure so I I can one right now want to good add centennial celebration celebration which is the Saturday and it's going to be for vors
food truck sign up that has um community members at 10 okay 10 and the vendors at 40 vendors at 40 okay that okay so centenial celebration vendor
spot and then uh Community member spot is that you want title is there any other events that need to be added that aren't in here let me vendors and swappers are 40 food trucks are 50 and
community yard s yard sale spaces are 10 Okay so there's three tiers yes yes so so Community member is it resident or just anybody that's a it's a yard sale spot so can people sign
up outside the city as well okay so just uh and I'm sending this by email to Ashley Community is 10 flea Fest right Community is 10 uh vendor is
40 and what's 50 food truck food truck that's all of them okay now there's no no fee for the mut mut strut and all that it's all just free okay
sorry I'm trying okay anybody see anything else need to be so got this I'll read them off so we got business expo inside and outside and it's 50 and 75 um reverse 75 inside 50 outside the car show is 15 in advance um I didn't
put the car show day of in here um day of is take check or whatever that's 20 um food truck night vendor spots 100 bucks right fishing tournament um is 150 or 200 on the meeting okay
um the day before actually I would say Day of or you want to be able to do online or pay there no because what it's not day of it's the day before because day of they're fishing at six o'clock so basically this is a so if
they show up the C me and haven't paid here we need to get 200 from them correct so what I would what I would say we probably do is as these events expire as far as the advanced price we go in we remove them so they can't pay for that online they have to pay for it at the event with a check or whatever I mean I
can okay I can I can what I can do also is that once the advance expires I can put another one in there with the different price so they could use this just up to you well I why don't we do that day the day goes up I'll put a new
entry in here that pay so on 42 it would go up to 200 is that what we're talking about yeah okay remember that we talked about that they haven't gotten back originally what we talked about was they had date range in here so that it would it would uh expire and then my other one
would be effective I don't know if they if GNA be able to do that or not there's some additional coding but um but I can do it manually okay so this so then this doesn't read right then because by 41 you have to pay 150 but 200 at the
Captain's meeting but it's really 200 after 41 uh you're on page one of the FL sir so 150 by 41 it's not so just 150 by the 17th
then and then 200 uh 150 by the 1 by the 17th by the 17 by the 17th and then right I'll fix I'll fix yeah okay so 150 by the 17th I 200 Captain
me and then you're GNA fix the picture you cut my head off it's not the redf fish tail I didn't plus I have my Nike endorsement going on there see my Nike pants you can you can blur that out if
you need to um after those are done that's ready to be out there okay yeah so I say we changes those two changes any other comments on the fishing tournament flyer not on the flyer okay so you get the the actual
slash events on there that takes you right to that portal link that the QR code does um prize of money's right 1,500 300 yes right speaking of prize money did y all get anything on the
checks at all yeah he said three of them these okay no you did no I did not hear that okay I need uh like five five five for the golf they're reusable he ordered three three yeah we
would need at least five at one time I think unless we're back behind them we're racing I which we can somebody quickly reate another one there is there five I thought just paying top three you got the first place second
place third place longest putt oh that's right you get those two other ones yeah yes and closest the pen we can just reuse them we can do first place second place third place and then do the other ones and then hers is gonna have show I'll just rotate them yeah
we'll figure it out okay that make sure that kind of covers several events I don't know we would do six of them run around here well the other option was the paper ones where we could they can then they could actually keep it so there's they're the same size
they're just paper they $3.99 for6 of them and then we get three packs they keep it you already ordered your dry ER well one no I was yeah I was just uh any we haden't if you want me to order you some
of those whatever you want to do I mean do we do they need to keep them no I mean I would imagine they would once they get their picture that's what they're going to about okay own
okay so good good on fishing okay so as soon as those changes are done it's good to go okay get it out there so on all all our events so we're going to have the flyer obviously that goes out we're going to have a a digital flyer that uh we're going to create an event so we can
share on Facebook and hopefully people can interact with and say hey I'm coming or whatever okay yep we and we share it out appropriately yeah good okay done sub
event so I know where I'm at yeah we're still on subcomm so I was gonna so we did fishing so I'm G to go through all the ones we got left so fishing we've got um you want to do the golf next yeah the the flyer will
work that was in here so here we have that one yep did you prove that just to make sure I didn't miss anything have a typo any I didn't see any typos the only thing I would have added with because like on
the um but it doesn't matter they can figure it out they're not they do anybody we smart enough figure it out like on the fishing one it says it has where you send it it's got the address and the email and on the golf one it it just has the address but that was the
only thing that we we need to put the prize money on here do the prize money has to be on there I know some of them we said no well because we you want to everywhere you want to have that Define so that they know it's it's not as a result of the entry fee okay so we're
budgeting it correctly that way it's coming from a sponsor on here it says first place gets okay the numbers make we did the fishing one okay that's easy do we know what the car is going to be
or no email onra what's that email address yeah it was just exactly the same as the one on the fishing one okay I can add I can add that yeah it just got it let let the record show that
uh Vice chair Gonzalez is joining Zoom now she just joined hi Caroline you with us hi yes hear me yes we we just made note that you've joined we're uh just so you know we're
going through we're almost to the agenda we're going through the um um subcommittee Team update so I I'll come back to you we already had something on mayor's Ball but I'll uh I'll bring it back around to you if you have any comments here just shortly yeah no worries I've also been
listening through the YouTube from like around okay I could the L but I'm here okay thank you thank you so get the the prize money listed what was you talk about the email I just adding it to where you send you can send
it by mail or email or yeah she got that already anything else on the golf scramble flyer looks great no it looks really good I wish my grass looked that good only thing is it takes a lot of ink to try to print
yeah my paper was still wet when I print um the the only on these flyers in general the only thing that may change is if Brian decides to do the the 20,000 presenting sponsor we would need
to add his company logo on here but I think that time is getting close to expiring but I would hate for him to do the 20,000 which I think that was the intent right have to be the digital we just have to add it Honda
and do we have a deadline all we need to get shirs done yeah I just we're gonna talk about the old business I I don't know how much longer we can wait I mean if somebody's he's already told us to go to print on the shirts
yeah he's not worried about being on the shows is he is he worried about being on the huh sounds like is he is he worried about this other we haven't had a conversation with him past yeah the push back from so we don't know about the
banner right that's on hold as well so you know I I know we've gota we've got to move along on that stuff but I hate for somebody to come in at that level and not get the advertising well if he comes in at that that Ryan Burke and his um I'm not sure
what what's the name of his company um it's Cody River Landing is the name of the project is he's developing a logo for that I guess yes they're the ones that that bought the Guild on property so um if he comes in at that
level reprinting a banner is not going to be a big deal well no but so I mean if we just get a even if he comes in at the how long push back they give you any case we talk to them how when they make session because Friday they
were okay you don't ever want to turn money around but we need to make a cut off I know well if it was you know if it was 2500 or thousand it's talking 20 grand that's that we were at times but you know if
he no not just him I'm just saying at some point we gotta cut yeah no we're we're we're at that point it's the only thing we're kind of waiting on is if he's included or not I think everything else is done if a sponsor comes in late you simply explain the equities that they're going to receive at that point
in time that we can do and and that's the end of it as long as it's full disclosure yeah always take we'll take the money all the way up to the end anybody just won't get any advertising other than a thank you at the end possibly well a lot could be done digitally as well sure you know and that's what they're really looking for
that the paper Flyers can only go so far but speaking of digitally are we going to do like a save the date or something on Facebook on the city Facebook site and on the website one thing I was going to mention about sponsor talk about is
that um you know these lower level sponsors it's all Social Media stuff I've not seen everybody that's so it' be nice if we had and maybe the shirt mockup is if we could do take those logos and create a a digital flyer that
we can push out hey thanks to our sponsors and here they all are their logos we need to be pushing that out these other folks as well I actually have one that was done for ocean and I mean we can it out for the different sponsors I just need a list of everybody
like what their level was right that's the shirt's kind of been geared based on that with sizing and whatnot so um did s mention on the shirts wait you're skiing
yeah well well all this sponsorship I'm trying to figure out when are we going to cut this off I guess so because it kind of goes into what we put on the Flyers and what not when do we need to say go now and you're done or do we can we wait another day or two to I try to
make a call and who's talking to this guy ran oh when when he back she called like four or five times a day he didn't respond yet he probably will respond a night normally he he responds in the evening at least when I've left him a message I usually get him first thing in
the morning but okay so well you think you'll be able to talk to him tomorrow morning I have no idea this man has Mega businesses so catching him it's just a matter of chasing him he
told me to chase him I have reached out every which way I know I can't stand in front of his house because I got to get through the gate so other than scanning the gate and having the Port Richie Police department arrest me I'm
without I got the code if you want I do too anyway so why don't we do this why don't we we'll come back to deadline and if we if the Comm thinks we can wait a day or two or whatever if we need to go now we'll make that decision here in just a minute let's let's go through the fowers make sure everything else wait
until we get the shirts out I think you should make the cut off again let's hold let's talk about that in a minute let's go through the Flyers make sure everything else is taken care of so that only thing we got left is what sponsorships go on what and okay so is anything else on a golf scramble flyer other than
sponsorships and then the next fire on the car shell I actually I had to recreate the whole one this isn't the right one I actually should have it out to everybody that's really good did that come today
yes couple days ago there it is I could get all the information on there I couldn't format it right there was just too much I need to get one of see okay see we've got 15 20 we've got the
QR code can I talk about the kha sure okay so first of all when I left the meeting um last time I was at my friend's house going to another meeting and I saw on the refrigerator that the Sun Coast News
put in the paper yeah I don't know if everybody saw that or not so I brought it to Ashley I brought it to S to left them know because actually there's a lot of stuff that's wrong in here she she she went to print with that before we had the meeting about changing all the events so I didn't even know did anybody
know I don't know so refrigerator so then um I went to car Classics so that's over the the owner is Mark and he's over on Sherin you know what that is so um he was very nice and I brought him the car um flyer and he's very interested in
putting some of his cars in and I also asked him if he knew anybody that had a um a 1925 car but so actually he directed me to somebody and um it's a 1931 and he's actually the of the Rotary
Club in Newport Richie I thought it look pretty nice it's it's a not a Model T but it's a Model A but who could who the difference be for like I my sister just showed me the other one it was like
$2,000 they wanted to charge to have the card being shown but I think he's willing to so what happened is he's going to be at the chesco fiesta so actually Ash they really need some car Flyers CU I'm going to go on March 30th
and I'm going to um so at the chesco fiesta they have that big car show so I want to give all the people the Flyers at the cars and um also I talked to GMC to see if they want to be a sponsor but they're actually the big sponsor for the
um the car show but he wants me to bring a flyer to him I said would you like to come to ocean hun thatly maybe I make it up maybe donation or something I don't know so also my
friend is involved in it's called Street side Classics and Gateway Classics they're they're also car shows but ones like in Wesley Chapel and um but they travel so I'm going to go give her the flyer on Thursday I need some flyer just
just so we're aware don't pass out any Flyers unless they've been approved because they might have misinformation in there so I'm waiting until everything is approved for these upcoming events because I've gotten people that have had conflicted information and there's been Flyers posted about events that we
cancelled and they're a little upset so don't post anything don't put any Flyers out until they're approved by the committee good point well so that's what we were looking at right now is approve this one okay does this need a registration form too or can they just do through the
portal they can do through the portal I mean if you want to just do it for the I think just to be consistent yeah what needs to be on there just like their name contact what kind of car kind of car you're making model and each car is
the fee right so if they had two cars it's 15 and 15 at least which categories they in oh yeah what category they're in category they want to be in okay well do they do they specify category or we we don't have to go to that level I think we're overwhelming us with
information once I get them registered a quick email out to ask them to submit pictures and all that I can share in the events um that just engages them if I have their if they sign up and give us information as far as their contact information and who they are the rest
can come later well I mean my question is do we even need to they don't need to register for a specific thing they enter a car we're going to go through and we'll select okay this is best to show this is first or second we decide what category they're in based on what's what we have just model their name cont yeah
what you don't even have to do year make model okay yeah just a way contact email phone that's it make it simple stupid you want like a spot for more than one vehicle like well you're gonna have to capture what vehicles are entering yeah but we
can do that through engagement once they sign up you want to make sure that they stay engaged with us and don't forget about the event so well I'm more concerned about what they're going to what they go to pay what they're paying because if if they're going to have five Cs that's a different price than what
one car is so they it's a per car register if you want to put the number of cars that's fine but they can only drive one car at a time right again I don't know just you know maybe they have the whole family I just don't want to make this more complex than no I think name and whatever you need and I think
email phone the the car number cars number cars number cars I hate to complicate it more but if I'm the contact and am I reaching out to them to gather that information for along to you because I think it's I don't want to send them off to another person when
they're trying to sign up so how are we once they sign up if we have a list of them okay I can format an email out to them to say you know you can share your pictures of your car here and they can engage in the Facebook so if they're
doing it online Adam's the one that's going to have to decipher these events sounds like he's just from online because we're not capturing that we're just taking a payment so you're going to take whatever the payment is divided by 15 and that's how many cars well not not just that I'm talking about the
different events too because he's going to have to separate that so we can disperse engagement there's that code at the end isn't it yeah but it's a little bit more complicated than that I think don't whatever code that's on there it's
gonna be a car it's gonna be coming at pay as a car show I understand SP we're talking about the code at the end that you had to different you don't see those at all he's yeah he'll see those codes but it's it's synonymous with car show it's a c CS I
get I get you but it's not gonna break it down it's CCS X dollar came in okay and you you basically if it's if it's not 15 it's it's a it's a u but he'll have a list of the regist and if I put
in $90 then you know I'm bringing divided by 15 six cars yeah that's correct you know that you and you'll have the you'll have the person that paid that $90 but you won't have anything else so basically the protocol is they just go in they're going to pay for
their entries we don't need to know what they are you'll do the engagement after that well take so so do we do we need um I guess we still need a back registration page to capture the name and that and then we'll take the
payment okay so it's name email address no number cars and the prize money we need to put on here it's uh it was 50 bucks we don't need prize money we said no prize money on here it you have to you have to set
the price it's 50 bucks for first place right if it's a cash prize we can't be taking it from the from the entry fee so we need to make sure it's posted in advance so it doesn't matter okay when we were in Council last week we said that we weren't going to do it we put it
in the budget so that we had a budget number for it but I was still going to look for donations of that well right but were you change were you going to change the prize based on what you get I guess exactly oh okay you guys discuss not putting prize
amounts on the Flyers yeah we did because we said that we were G we discussed it in the meeting and it was already c um shown VI a video or whatever it was already captured is that something that's why I didn't put tell her to put the price number on there well those we know those aren't changing
no I know but I mean if hers hers is going to be uh different based on whatever sponsorship she gets to cover prizes I mean at minimum is gonna be 50 we're planning on 50 minimum I mean I I I think we should at
least put minimum 50 I guess we don't have to do you think Matt should we run that by Nancy if you need to have them on there put them on there I think it just says that there's prizes it doesn't does it have to be well it's the
whole gambling thing it's entry fee can't make up your prize money so there's again did we saying awards for first second third place you know that can be trophy ribb 150 in our you don't broken down
the car show we 350 for prizes I think it was some cash but then there was trophies in there right right but the cash price that we bucketed to Ocean Honda right uh yes well the three I I put 350 because that's what and then 350 and then the the we do anything on
the car show hold on one second that was seven seven spots how many spots are getting 50 well we end up with five we ended up with six because we have motorcycle as a
separate which is not a bad idea um you budgeted 350 for cash prizes and 150 for trophies total 500 and minimum of 20 cars to hold the event yeah that's seven $50 prizes it was $550 and one 100 for
the best oh that's right one was 100 that's and trophies well so when so for the G I mean it's not just the cash priz we also are giving out rounds as well so it's that doesn't matter I mean okay I just
want to I mean because it's not just is Nancy in the Commerce room can you see if she can come in for a second so we can just ask if that's necessary or not I want to make sure that we don't send these fers out without any budget of 1100 for prizes prize fund oan all
scrambled yeah yeah and I already just I sent you an email for to send forward to her with the numbers but yeah are you guys okay with the colors on this or should I change the green because it's too close to the golf scramble yeah it's fine no it's good it's
okay it has a Green Bay Packers feel to it wait what happened to this one are you a Packer fan is that hello Miss Meer address so yeah this is Nancy Meer is our City attorney so hi going back to our
gambling um yeah understand so we're making sure we're not gambling here um the question is and we've we've allocated the cash prizes out of the budget specifically from a sponsor right um the question is is and we've established those up front um the
question is do we need to have that on the actual uh flyer material I think it's probably better we do but I say I don't think you have to I think the guidance from the attorney general would recommend it to be done that way because it's kind of one more one more um safety Val you've already determined this
whether you bring that much in from you know your entry fees or not you're still going to pay out $100 or whatever it's going to be just one more thing to show how you've the money and one one thing that I didn't discuss with you um we we talked about a minimum number so we
establish the prizes but obviously what we what we didn't want to happen is is for example let's say we have fishing ter with a th000 for first place 500 for second 300 for third if we only get two entries right um we were putting a minimum of 10 entries on it is there a
issue with that why if the money's not coming from your entry fee why do you need to put a li limit well because we don't we don't want to just give out money to a couple entries that come in that's the thing not that it it relates to it but we don't want to we don't want to invest in that if we aren't going to
have enough people to attend the event we don't not have the event yeah yes we can if you're G to cancel it then there's no money going out anyway so I think you could yeah that's okay kind of what we were thinking I don't see your problem with that okay um and so so I
think we're good on the previous Flyers so this this particular event the car show is a little bit different it's again we you were talking about the golf scramble and the other um fishing fishing tournament this car show there's a $15 entry fee first we have six
categories five five categories one best in show five categories get $50 prize for for first uh and then the other one gets $100 um those prizes are minimums if she's able to procure additional
sponsorships those amounts may go up um not entries but sponsors so do we is are we okay to leave the the prize money off of this because it may vary or do we need to put minimum this I just say you could you could put a minimum up with
you know that so obviously means it may go up maybe more than that you could again you could leave it off it just is that if someone is looking at it that's one more thing to go this was not if it's not there and and there's a you know we heard you're going to be 100 now you're you had all these inuries and now
you're paying 500 it may look like you're using it from your entry fee so that's what you're trying to avoid so you may want to put a minimum Award of 100 or a prize of then that's just really how you guys okay yeah that's kind of what I thought so I want to clarify if you were on the
same wavelength as I was this time yeah lots of times keep going come on right is that it anything else anything else for NY was okay thank you n appreciate sure thank you so should I just put like minimum of $50 prize awarded like underneath
prizes I'm going to say go ahead and do $50 for first place in each category $100 for Best in Show and anything that I get I'll get it outside of cash so it'll be you just say 350 in prizes up
to $350 in prizes you can do what you want with it after that right yeah that's true too just figure just first place gets cash
so right first that's just one one place so I would I would probably word it first place in all categories $50 minimum cash Best in Show $100 minimum
cash um additional spons you can put a disclaimer in below it small print additional sponsors may increase price fund that c then you you set a minimum and you let them know that hey it might
be more based on sponsorships price cash prices you got a question if if I need to do the over and throw in at $10 I'll throw in at $10 because I can be a sponsor anytime I want yeah that's true I mean I just want to make sure we're covered from a legal standpoint that we're not gambling on car
shows as as stupid as it is we have to be so absolutely 350 in cash prizes awarded you can put at least 350 over over over 350 okay in cash prizes yes we can always come up with 50
bucks anything else on car show flly that was I think it's only three we had in the packet right okay Flyers that we need to we've already done I need
TR do we do we need a food truck one probably think do we but the food truck is the fleet or no food truck is the day food truck night April 13th that's the day after the car show at the very least we need something just
that gets sent out on Facebook we need those Facebook the events have to be up on the other food trucks like for the Centennial day I guess we need a centennial Day flyer which we had one started I think yes
um that's where people are getting thisinformation because there's some FES floating around yeah that was never Rel that was never there was a flyer posted I had had a resident email me there was supposed to be an event on the N that had plea Pest
and people showed up and there was nothing there so oh that was just the it was in the sponsor packet and the Centennial events page but it sent a picture well it might have been in our V or in our agenda maybe it
was posted we an agenda yeah it was posted somewhere yeah it can be posted in the agenda as something we're discussing no taped up somewhere oh wow oh really oh he yes that's wow I don't know yeah I I don't ever use print and I know I didn't
distribute it yeah unless somebody printed it directly from our agenda which that's possible but it was posted but either way it was they they qu showed up and nothing was there I I sent them the updated events list and then it
was also all the oh dates were in the newspaper one thing on the Flyers mayor's ball and we're waiting on printing for invitation that if if we can get that event up I've got people that are wanting to yes to pay for that so if we can get that one out as soon as
possible with an event on there I can share with them and they can go out and pay yeah that could be posted tomorrow yeah yeah I just need to do the banner for the Facebook post yeah yeah but I want to get I want to get these people the information they go out and start buying those tickets
because of the QR code but now it's done so we're good yep cool yep we'll get that up same with G scamble just get it up yeah I'll make that change and then I'll do the banner for that I'm as soon as it's done are we voting yes on these
tonight right couple changes I'm I'm gonna Circle back on do we want to wait I don't anytime have discussion do I what am I what are we missing flyers for so food truck night and the day
of we don't need a flyer for the well do we need a flyer I guess we need a probably flyer for the actual Johnny Cash concert in fireworks just as an event not we F there's no pain involved in it
so but we still need a fly right yeah Le some kind of fly for the kickoff parade as well oh yes the parade so speaking of parade we'll just move to that next um okay we got that
yeah that was done right yes that okay that one has one um so on the on the parade are we gonna charge or no do we discuss that so I wanted to have some discussion on that um I spoke with the Centennial committee um and
they were giving some like citizen input on that sense and they were saying that if we have the parade going from Walmart to uh the Waterfront that we would hinder a lot of the traffic people can't
come out of their houses in that area um and so they were thinking and and SE capap um Vice chair of the Centennial committee actually the C citizen advisory um they did that we can have a
um how about if we like go and catch it and then we can go from there it'll be a shorter parade but it would be more like Community wise so I don't know if that's something you guys are interested I was thinking of charging but if it's going to be such a short parade we shouldn't
I'm going to try to have food trucks and um vendors there so we can get you know sponsorship money through there but I don't know if we should charge we having such a short parade even if it starts from Walmart what are your opinions on that
participation so they're do Parts too no yeah I mean I okay with know just be aware that if if you have a bunch of people want getting parade and all we have a a huge influx of entries it could be you know we're not ready for it
so I think as long as they have to register yeah we if we I think if we register them then we can close it be free yeah we could register and then we have a fee for that for registration I I just register the way things are
going I don't think we're going to have such a big participation so if we would have such Something Free where kids can walk and stuff like that that would be different I don't know I'm just thinking because I'm I'm not seeing a lot of participation in things
or or eagerness yeah on the on the uh parade R I'm G to go back to that um so the concern was is that people couldn't get out of is it coming from Walmart if we if we shut down oost
Road um yeah going across Bay well they'd be coming out the back we would had to go through I think it's W Street and then we would have to close Bay Boulevard and then we would have to close Old Post up to Waterfront well if
that's if we actually start the parade if we start the parade um not at wal I mean they're staging at Walmart right but there could be some some traffic coordination to allow uh bay to stay open once you get
past Bay there then the people on the on the east side would still be able to get out right because that they would need old post for that the people on the on the west side of that
um they would be able to I think they they could go out the back way other than if it stops at the Waterfront Park I don't think you would block anybody in because like Berlin and all that they've got they've got
egress and you would just basically control you know you'd have to as you stage in on the uh on the other side of Bay Boulevard you would allow people to go you to have a cop there to let people go through and then you know couple floats go through
and he can break it up and kind of control that entry but you wouldn't have people lined up there to watch it the parade route would actually start after bay and I think that would we have to look at the map but I think that would accommodate everybody being able to get out as they needed
to down that you up down Bay would be put one side though right I'll leave one side open for two-way traffic a long it's a long stretch
though would not be good no not with floats and stuff can we can we try to put stuff together and put this as a discussion topic for next un for the I think we're gonna talk about yeah let's let's do that it's a good idea let's dig in the parade next next week yes I I'll
have more information too on things for the parade next week um for the flyer for the parade I guess I can wait then too probably probably at least get something out there on events just even if it's just we have a parade well it's on the
calendar it's one of I can I can draft something out um and then either way the parade is May 10th so we still have a little bit more to go literally two months from today so um I mean I'll put something together and then I'll I'll send it over to Ashley so she present
Kim um but yeah we'll we can discuss it next week yeah we we solidify that next week I think the end is there any other anything else on the parade we're gonna discuss next week so I think we're good there any anything else on Flyers
that we need to so I just right night the day and the kickoff or flea flea Fest too right or well that's centennial celebration that's the Saturday and then the actual day of day of fireworks and the Johny cast concert
and then uh whatever this parade ends up being any other ones there go okay moving on to Old business um so let's start off old business first on sponsor cut off as far
as what we're going to do with this do we do we move forward today do we want to when s come back actually should be on his way here right now okay he's be for counsel me I guess um that would have been funny was him no
um I would I would say we're GNA do anything till tomorrow anyway on that I'll I'll try to get a hold of Ryan you try to get a hold of Ryan and just tell him that um we're cutting it off tomorrow at
noon and you know the shirts we we'll process the shirts as is and if if we know if we know before noon we have the commitment of what it is we can add his logo same thing on the
Flyers all the Flyers you'll have those done by by tomorrow I guess tweaks so if if we have a commitment before noon tomorrow we can go ahead and add him as a presenting sponsor uh that's really only thing from
a flyer perspective is it that's the only level that goes on the Flyers right presenting sponsor so if he's not 20,000 doesn't matter for the Flyers those are good the shirts wherever he falls in there we could cut that off at noon tomorrow as well and like said he already said it doesn't matter but I'll
go ahead and give him that just in case he doesn't PR sponsible we can put him up the top how's that sound everybody are we cutting everybody off tomorrow no tomorrow the shirts go okay now if somebody wanted to come in later they could still be digitally
right if they we're not GNA say no to money right won't be on a shirt okay that's what you can you can give money anytime you want right I just want to clarify that won't get any you won't be on the shirt I just want to clarify that we maybe give you a challenge coin extra just clarifying for the point of the
yeah so no tomorrow cut off and so just when I say no tomorrow 1159 he comes in yes here's $20,000 check obviously it take there's an hour or two 121 though 1201 done 12 by soe rules 12 o' yeah 12
o' it's not in by 12 we move it forward and if you by 12 we'll make the adjustments and move forward I think it's fair it's it's more than fair really we've waited a long time s so any objections nope okay so by consensus we have that um anything else old business we're waiting on the banner two until B
until s did want you guys to look at that mockup of the shirts solidify before for is that in yeah yes old business I have one comment about that about the shirt yes but I'm G wait till
you put up the picture it's page 18 page 18 oh it's not at the end page 18 oh it is I wrote right past it okay I still got the bottom he wants he wants consensus before moving forward so the only
comment I make is we were supposed to move the writing down there was supposed to be a space between the sponsors and the names of the committee members and the city council yeah yeah Prov a little more
space there he may have just it's it's not probably not legible the but that was a big thing I he took off he had Committee Member as the thing and then he he left it office maybe that's okay
um I think he's had a lot of back and forth with with the company and they are wanting something solid before yeah they're the reason why he did that is because it looked too jumbled
so the next to Council and having them side by side is why it says member you talking about this last time well Committee Member and I said just take off committee and put member just sorting it but he took it off all together which is fine but it's committee members if you guys are good
with that you don't I think it works um the only thing it just because it's it's mostly because of me and Caroline we're such a long thing now and everybody else is so much shorter so it kind of it it doesn't block
properly that's only visually looks a little we talked about and I think from my recollection with him is having you as chairman Caroline as Vice I think it says Vice chair Vice chair and and then
member instead of or instead of committee member member because it looks funny just you and Carol that's that's what I suggested so we're just taking we should take it off and have the names listed or that's so he's got the names by himself it's like Julie Kenan Dash
member it used to be Julie Kean Dash Committee Member yeah so oh not necessarily because it says committee members yeah again you're right but if we don't put it because we've got chairman Vice chair on there um everybody's else is really short and so it looks kind of funny it'll bring it
back oh I think it looks fine but we definitely need space between the logos and the and the more concerned right now we take care of that I just want to make sure that these committee members of city council maybe we put a do we put a uh the vertical line between the
two I just because member and that's gone there it's it kind of runs together fine I think another line is just gonna make it look more another another way you could do it is you could you could list me and Caroline one after another
and then you guys take two columns underneath that so basically we would be uh so like in the center so we were we'd be centered with community members and down and then below that we have the names on both sides that would and you could probably arrange the names in a
way that it's balc like sad very short name actually actually Julie s and Cheryl are very short names compared to the the Adam Janet Kimberly and Debbie so if you could divy those up in two
colist just more blocked as opposed to spread out but but yes it looks fine the way it is but if it could just be a little bit better then you could just leave leave it as is with the city council line well
if you do what you just said that'll put the space between right yeah that's kind of what I'm thinking no no yes yeah that's true they'll take care of that issue but now space in
between the committee and city council almost like an chart where it's just like this and then right thank you anything else on the shirt and Oly if by no tomorrow we'd have Ocean Honda we'd have another one up top so potentially by consensus if that's
everybody wants to do it that way for the shirts then to move forward with printing yes correct yeah if he wants to just let me take a brief thing at it look at it before he if if if everybody's okay with that I'll I'll just uh I'll bless it that we're
good I'm all good okay no tomorrow it'll be locked in and we we send it off okay anything else on the shirts okay Bann only thing is if we have another presing sponsor if we don't have
proing sponsor it's gone and we approved that last meeting that looked really good anything else old business stuff here we got paper covered t-shirts we covered Banner we covered sponsors we covered Flyers we covered so um I don't know where we're going to put
this um we were talk we've talked about um items for the Time Capsule so I don't know how we advertise that we need those ideas um why don't we next agenda Talk About Time Capsule because we're probably going to
solicit Council and whoever else Canna put stuff in there how we're going to do that so we'll have conversation about that um and also I know that Caroline sent quite a few emails um that I forwarded to today regarding entertainment is that a do you
want that as a discussion item yeah we talk about entertainment next week too okay does that include the entertainment at the fireworks that information okay we can discuss
allentertainment yeah great anything else that we need to get on the agenda for next week where we got Council me night six so I'm going to kind of close this up here I have one other thing just to add for next time is um we wanted to set up a table at future
events where we can sell those shirts and put out sponsor packets and you know have the Flyers so it's got to be someone's got to man that yeah what coordin anything else I can that's all
if not motion toj motion to adjourn is there a second second okay motion second all in favor say I say I I Part: 2
father God we come to you we just ask for wisdom in the name of Jesus I just want to thank you for the city and for the management and for the council here as we continue to look for the stuff that's on the agenda we know that uh we
got a lot of stuff on flood planes and also flooding and new development and code enforcement and all these uh stuff that we're going to be talking about police and fire impact fees and
development and improvements in our roads and all these things so and transportation and scheduling and working all these out so I just ask for that wisdom and guidance in the precious name of Jesus and you said if we asked receive that you would give us the
wisdom that we need and we want to honor you as we give you the praise and say the Pledge of Allegiance in Jesus name amen pledge allegiance to the flag of the United States of America to the Republic for which it stands one nation
under God indivisible with liberty and justice for all so before we take before we take R I just want to let everyone know so Linda had a death in a family her brother-in-law passed and I guess he was uh he was very instrumental in in helping her through when her
husband passes so she's up in New York to attend those services so if we all keep her and uh and her family in our in our prayers that'd be great M CL you take a rooll please mayor Johnny rou here vice mayor Linda Rodriguez let the records show that vice mayor Linda Rodriguez is
absent from tonight's meeting councilman David mu here councilman Robert hubard here councilwoman Lisa Burke here City attorney Nancy Meyer here city manager Matthew Poler here thank you okay we've got several sets of minutes uh we'll
hand them individually um so let's do the town hall December 3rd 2024 town hall meeting minutes first motion to approve town hall meeting second okay motion second any further discussion favor 6y by saying I
I opposed motion carries next that I need a motion to approve December 10th 2024 city council meeting minutes motion to approve town hall meeting minutes 12 or C city council minutes 12 10 24 and
Council uh special minutes just the one is because I know I've got one thing to to okay change one just the one yeah fine okay is there a second second okay motion second any further discussion um let me just double check to make sure
there there was one I if it's this one or the next one but let me make sure this isn't it before we pass it okay yeah all in favor say by saying I I oppos motion carries okay next up is
the special minutes yeah Special meeting minutes motion to approve special meeting minutes on 22125 no that's 127 is it wrong in the the date it says it's on here uh no
say 12117 city council special am minuts yes third second so any motion approve 1217 city council special meeting minut it says 12:21 so we're g change well no there's two there's two there's two that's the next one I don't
see none in the bookmark it says 1221 25 in the book mark it doesn't show all sets doesn't show doesn't show 127 it's not in there it's true yeah if you go to the actual agenda it another set in
there and and just so you know so I mentioned because last meeting we had where the table contents bookmarks did not match the agenda yeah there was an update that earlier yeah so there's there's there's an issue she's having with was it mun code you say Ashley mun
code's not I think it was me in the word document creating the cover page okay so there's she's looking into um see if there's a way to mun C so 122 12 17 24 25 No 2 24 it should be 24
yeah it's 24 not 25 mixed up okay that's why I was trying to approve them all in one shot that way we don't have to deal with this so so the problem is if you do that if there's something that we need to discuss on particular minutes was I have one that we need minor change then you break that one out and we can deal
with it right well I can yeah I can do that it's better to do them separate okay thank you are we in agreement 12 17 24 I make a motion to approve it okay is there a second second okay motion second
any for discussion all in favor by saying I I I opposed motion carries next up we have uh 22122 2024 that's 2025 C Council speci minuts
okay is there a second second okay motion second further discussion all in favor say I saying I I opposed motion carries and then I need a motion for the 225 2025 city council meeting minutes so
move okay is there a second was there a second secondly okay motion a second let me see if that's the one there was one set am minutes and I apologize it said resends re s n DS instead of resend it that was the motion that we we're trying to add Chris a
committee and unfortunately I'm not sure which said it was I think it was maybe that one is it one of the December ones I thought it was maybe this one yeah um so we'll go through this but
so Council knows one of the minutes when we when we when we had board assignments for uh Chris we made the motion it seconded we approved it for the uh CAC then we had to resend that in the in the minutes actually had the wrong word it said resends re s n DS so I just wanted
to make for clarity that that motion was resented because Charter prohibits us from having another member of that board be on something else so um so going back to the 225 I motion second any further discussion outside that all in favor say5 by saying I I opposed motion
carried so from technicality do we need to go back to that or is that good for just that do you need a consensus or anything to change that word okay great okay moving on comments from the general public uh I do have one signed up Danny Fields welcome my name is Danny Phils my
address is 8114 Le kid and uh I wanted to let you guys know I want to thank you again for your service and your lead ership somebody cares has got a 40-day prayer going on so we pray every day and I do want to let you kind of know about
that we got it online on book it's called seeking God for 2025 for the city uh for the county the country and the world and the Nations and uh so you're invited to be able to come to this
especially when we uh pray for right now we just went through praying for the Church we're uh praying for the family and we're going to be coming up into government and the government here it says this on March the 19th we're going to be meeting at the Oasis Coffee Spot
and that's going to be 9213 Little Road in Newport Richie and the zip airs 34654 at 6:30 and if you would come we will pray over you not only pray for the city you could also pray anyone is
invited to this at a.m. or p.m. uh that's going to be pm and uh and so the prayer book goes like this it says therefore I exalt first that all supplications and prayers and intercession be given thanks be made for
all men and women in Authority that we may lead a quiet practical and peaceful Godly life and reverence and that's in 1 Timothy uh 21 and two and then it talks about here that that we would give our leaders Hearts to listen and follow in
impact wisdom that is upon us and our Nations according to God's biblical truth that the truth and the beauty of your kingdom would be recognized in our cities in our towns in our states and our governments and in the world and
then it says that his Council of the city and the Council of the state is the Council of God and then there's a scripture to back that up in Psalms 3311 and 12 it says that a city that has God
as the Lord and who is the Lord is blessed and Jesus Christ is Lord and so you're welcome to be there uh we have many events coming up and we're going to continue to pray and seek God and asking for wisdom we're partnering with other
people and stuff like refuge and and clear water and the mayor there and other events so if you guys want to be a part of any of that you could get with me and I could give you them dates times and locations of course we're going to continue to want to work uh in the
region to uh build a relationship with our leaders and our business and our communities and our police and fire department to be a a people that comes together for the good of our nation so thank you and uh if you got any
questions I could take them now are we good for Danny thanks Danny okay blessings in Jesus name and just special thanks I know you you and the church you guys pray for us a lot City individually and and appreciate
those prayers even if you know sometimes our schedules don't allow us send to some of those different events you guys have but you know that we appreciate those prayers and keep them up thanks um That's all folks I had signed up show hands anybody else like to speak okay Sing Down we'll move
on to comments from the city manager I pass Mr CER for his comments thank you and good evening just had a few things go through quickly uh we received an update uh from the engineering firm handling the Grand Boulevard us19 intersection Improvement project um they
are going to be meeting I think either this week or next week with um district 7 the local office to submit um or start the submission for the um or start the application for the the project uh it
kind of went through the higher ups at do and they they ultimately assigned it to a local office who has a different form and different thought process on going going through this um so there may be a little additional work we need to do toh submit everything in what we
originally thought but we'll find out after that meeting um get get next week so that's still moving through um before we move on is it safe to say that we're going to have some actual shovels
in the ground on that this year or how long you think it's going to be before we actually start to do that work well I was playing on it last fall right so I mean so this next week is just a meeting
for them to submit an application not even really plans well I mean the application will include the plans I mean there's again I think the local office has a little bit different idea in what the the application needs to be
where I think it's called a special special use or special permit originally was the way we were going or special exemption but they feel it needs to be a construction application and so there is more information that needs to be applied
with that so that's that's Police Department in on that and on all on the planning was engineering but but are they Consulting with our at all I'm wondering no
okay yeah if you want we can get them involved but well I mean just one more thing for them they're they're the ones that are in the intersection all the time I know I think they would have some input doesn't doesn't the doesn't
the direction that came from the top and now sounds like the people that are under this are changing direction on this is that what I'm hearing no I think they want more information provided than originally what we were thinking needed to be
provided the only the only concern that I would have in this is that they're going to take a different approach and say that there's more work than these be done than what you've submitted but what I'm hearing is got
green light from the executives on top to do it can we go back to them and say hey what is this why are they putting us through the grinder again let's let's wait and see what this meeting does again I just wanted to let you know that we are Mo forward finally when is this
meeting uh again I think next week of course we'll be gone we'll be gone be gone yeah the 17 or 18th and
19th 20th we don't oh gotta I'd like to know like David I really like to know what's going on are they scamming us or is this uh they just putting us through the bureaucracy Loop you know what's really going on let's have the meeting let's find out um you know again our
engineering firm understands our desire to get this done as quickly as possible and this is a step that needs to be done and we can do it and accommodate it and get it done we will but and this is Florida not federal right yeah okay that's District
Seven correct and it might just be a a sanity check type thing to make sure that again we can only speculate as to what you know this means okay and again I just wanted to let you know that you know we're not following along and make sure
that this is moving forward that's the only reason I brought it up well I thought Governor s the santis was getting ready to lay acts to the wood as well so we see where this ends up keep posted
yeah um to that end also um dring um I would like to have a special meeting with you uh a study session Workshop however you want to call it to kind of go through exactly what it is the end results which which canals what we're
looking at um I'm also trying to get the county representative they had given us information and past about working with them um and so I'm trying to get uh a representative from their public works department to be at that meeting as well
um hopefully I can get something scheduled the next two weeks with them uh so I'll let you know as soon as I I find out when they're available I hoped I would already had it today but I didn't so hopefully tomorrow I'll have some good news and and this is in regard
to the pot of money that they received and trying to deal with well either our participation with Fasco and or participation on our own well we we don't know about the pot of money I know I've been told by different individuals
with the county that they think there may be uh the ability for them to use it to offset what would be the the resident chair of their mtvu project they're doing um but again on Friday I'll be meeting with representatives from the
county that are going to be overseeing that process for the distribution of the 589 million so we'll find out then what are eligible projects that the city can submit for now I believe we
have dredging uh had applied for permits in the past and we had uh surveys done in the past that if we can resurrect that document I believe that would be
something for you guys to have a discussion with to say okay this is this was the State of Affairs eight nine years ago and it's only gotten worse from that point forward so if we use that as as a stake
in the ground to hey this is what was the vision at some point in time when all this work was done the dredge site was uh secured it was used to to from The Dredge site out to somewhere the
bridge or wherever uh but at one point in time there was a vision and there was a lot of money spent on understanding what were the requirements and I'm thinking that we ought to just start there and and see you know ask for for
everything we need well that's probably a special me was was here's what we had in the past yeah I we can do that but but understand the the permitting and the study didn't go into the actual canals it was more in the
channels I disagree I saw I have seen um depth on pretty much every Canal that they were showing readings read yeah readings of those well again they they may have had some of that
information but but that project wasn't for a maintenance drad they were going below the the line that we would not be going for agreed and I think that's where the thing got off the rail right we need to discuss that then yeah and that's that's because you know in
talking with the engineers you know it's you know everything can be done for a dollar right it's it's all cost and and we need to be very specific as what we want because if we say this is what we want then that's what they're going to
put the project together for and it's going to have the cost but if we wanted something less than that we just need to know and that's what I'm trying to understand so as we move forward we're we're doing what you want to do I think the other the other thing is that that
you know we we have three types of canals we have City owned canals we have resident owned canals and we have County owned canals right and that's not even getting into the channels for instance like in the buou which kind of goes
across the state land as well as the uh the county on uh land so I mean there's there's a lot of things that we need to have at least an understanding of what it is so as we put this together we're spending the right amount of money not a lot of money that was mapped out all the
lines were mapped out yeah there's yeah there's there's a lot of work has being had been done and I think L it there's things that we don't have to reinvent but there are things that that change what that was was and I think you
mentioned the seagrass analysis that's probably something that has to be brought up to date yeah um to get a permit but if we were and I'm just spit balling here if we were going to dredge every Canal six feet deeper then where
the Limestone stops or it was originally dredged that's an issue but what we're looking at res scoping that potentially just cleaning them out for the debris that has been there and some of us you know can years of B flood plane and and
not maintaining the flood plane essentially so ask for a special meeting right we can have yeah end that discussion about you want to try to solidify that now or is that going to come up with dat I I think it would only make sense that we have representatives from the county so they can talk about
what their project is because again that may be a a way to do this that bypasses some of our early costs and so I think understanding what they're doing what they can do um and by that date we'll
also understand that $589 million and what what can be done with it and what they're planning to do with it as well so so you make it after the next council meeting or that week yeah I mean I ideally I when when I said I wanted to
do this I was thinking next week but I think the the wild card is getting the county to the meeting right and so I don't think it makes sense having that meeting till we know what the county is because I know be here I've been on all the others almost for 10 years but I don't want to have a meeting and then
everyone say hey we should talk to the county and then we have another meeting yeah and that just delays moving forward so well is for next week obviously there's tassy so we could possibly do something on the 20th that evening was
Thursday um or Friday back you guys back then yeah okay so the 20th 24th I say that I'm I'm yes we should be back by then for 6 o' huh so I'll be back
yeah I'll probably back too depend what time it is is a long drive but um so we possibly that the earli and then um the following week yeah Thursday Wednesday or Thursday
at the earliest so okay what I'd say do Thursday as well the 27th yeah potentially so the and just so you know the uh the candidate debates are the 27th that evening Port Richie that's yeah that's solidify today with the chamber it's
something that if if we need to we could do it earlier in the day yeah potentially absolutely might might may make it easier to get County County sure okay just make where that that's going have it during the day I mean early I mean 1 o00 something you know on what day
27 Oh and then obviously both Fridays are prob good too so soon as soon as they give me dates I will get in contact with you guys see what dates work do those work for you Lisa you think I I'll have to check
okay cool would you uh invite the Planning and Zoning folks as well or not the the coastal the coastal folks yeah and I mentioned that yeah last night yeah gotta thank you go ahead that it okay thank
you be determined okay comments from boards and committees um I'll start just uh again Centennial committee we today met and um we have pretty much solidified our Flyers a couple tweaks um
so those will be going out we set a cut off for um the logos of stuff on the t-shirts as well as the banner um to noon tomorrow um obviously we'll take any sponsorship after that but they won't be on the shirt um they won't uh
if they're if they're if they're a presenting sponsor which we have one potentially could be a sponsor they wouldn't be on the banner they wouldn't be on all the the Flyers um so we're gonna we're going to set that at noon tomorrow um so that stuff is going to be pretty much solidified this week the
portal uh was finished and so you go online and pay for these events that's out there all the all the Flyers and digital media will have QR codes it takes you right to it to facilitate payment for all the events um there is there is a charge because it's done through our vendor that charges think
it's two or 3% two% ad them or three three so it's 3% charge on all those but they can do it online at their convenience otherwise they can do a check inside yeah um I'll hold off on a conversation to our Council comments at
the end on on zel we'll talk a little bit about that but for right now from the committee perspective we do have that functioning and ready to go um the what else boards committees is there any other boards committees I think thir joh see the CAC meet this
month I think they did didn't they don't think we anybody here for update on that that's L okay um and then I'll go ahead and cover it here there's a you'll find a an email that Ashley left on Gian
Ranken um who's interested in being on the board of adjustments if you guys want to take a look at that and if there's a do we need to the agenda to action or can we just action boards committees I would probably in the agenda make it clear this you're TR to do it and then the vote so if we're
interested in in action this we go ahead and if I get a motion to amend the agenda to add there's two openings there's two openings on board of adjustment right there's two openings is there any interested in action this now sure so any motion to
amend it agenda to uh add R okay second motion second to amend agenda any further discussion I'll second it we already got that got that okay any public comment see I put a vote on favor saying I I
opposed okay motion carried amended Ed agenda so now if I could um get a motion to add Jean Gian Ranken to the board of adjustment if you so choose motion gen
I'm not sure is it Jean or jeie Jan I think was that you oh motion Jean R to the board of adjustment here a second second okay motion second any further discussion any
public comment okay seeing that I bring back for vote all in favor 65 saying I I opposed motion carries welcome to the committee or the board I should say okay uh next up we have consent agenda
it number two for March 11th looking for motion motion to approve consent agenda for March 11 2025 council meeting I can second that okay motion second any further discussion yes I see our outflow
payment amounts but you know we have a remaining budget and we got no no remaining budget in the rest of these or so is this an overrun why are we saying here so I so this WR I'll speak this because I I had this added um it never really turned out like
I had wanted no and I had and I think a while back I had asked just take this off because it wasn't really providing any value this point since because and the reason is is those multi accounts since a spread acrost I use I use trash Daniel for the example the sum of the
multi accounts add up to the total budget for that particular spend I get insurance for example and that was that was my thought that there would be some math done to combine that so we would see where we at from budget perspective but it never got to that point and so I don't I don't know that if we want to
continue we need to either remove it or fix it fix it okay I vote for fixing from staff perspective you it be fixed do you know we're fixed know asking it be fixed okay okay is there any objections to that fixing it okay
now all I'm looking for is you know we got a number on a piece of paper I don't know whether we're up down or in between and that's all we're looking for some direction even maybe an arrow are we down or up or what's our what's our YTD spend so you know what you know what I'm
talking about plus or minus yeah okay okay so any further discussion any public comment on agenda say that bring to a vote all in favor say I saying I I opposed motion carries I apologize for some reason my thing's
not jumping ahead for um next up is we got some public hearings okay um so first up is item number three second reading of ordinance number 25- 711 amending article one division one chapter 109 to update the flood plane management regulations of the city of
Port Richie uh guess I had read by title which I just did nope much longer than that everyone get ready um ordinance 25711 and ordinance of the city of Port Rich Florida amending article Division 1 chapter 109 to update the date of the study to support the city's basis for
establishing flood Hazard areas to remove the requirement to evaluate previous permits and substantial Improvement and substantial damage determinations in article one division 3 chapter 109 update definitions in Article 2 Division 2 chapter 109 to correctly Define appeal
remove Declaration of land restrictions and modify the definition of substantial damage and substantial Improvement for consistency with modification made in Article 1 division 3 chapter 109 ad rest stringent requirements in article 3 Division 1 chapter 109 to one increase the minimum building elevations on residential and non-residential
buildings two limit contents within an enclosed area three address flood proofing and Foundations in coastal zone Coastal a zone four require registered design professionals to design dwelling foundations and five require anchoring and elevation of replacement equipment
adding article 3 division 5 chapter 109 to allow the use of temporary shelters for suant to section 1 63.0 3 335 for of statutes And to clarify article 3 division 5 chap 109 that permanent placement of recreational vehicles and
part trailers is prohibited providing a fiscal impact statement providing for severability providing for codification and providing for an effective date thank you and so I will open the public hearing now anyone public like to speak saying none I will close the public hearing and open up to councel
for a motion and our discussion motion to approve second reading of ordinance number 25711 okay there a second second have motion a second any further discussion sing n let's put to vote all
in favor sayif by saying I I I oppose motion carries next up is item number four second reading of ordinance number 25- 712 amending articles 1 two and five of chapter 10 of city4 cified codes I'll pass it to Nancy for a reading ordinance number 25712 an ordinance of the city of Port
Rie Florida amending article one of chapter 10 of the port Rich code of ordinances to expand site to bring cleanup requirements amending Article 2 chapter 10 of the PT Richie code of ordinances to update and remove definitions to add language explaining actions that are subject to code enforcement fines and penalties and to
align the parameters of obtaining a permit by affidavit with Florida building code amending section 10397 of article 6 for the for consistency with section 166.370 amending Article Five of chapter 10 of the court regie code of ordinances
to align the requirements for address displays on Commercial and Residential Properties with the Florida building code providing for separability providing for codification and providing for an effective date okay that open to public hearing and comments from public seeing none I bring back and
close the public hearing and I open up for motion and discussion councel motion to approve second reading of ordinance number 255-7118 is there a second second okay motion a second and any further
discussion I put to vote on in favor 65 by saying I I oppos motion carries next up item number five second reading of ordinance number 25- 730 of the city P Richie author he just said 7-Eleven sorry David just said 711 uh 72
it should be 7 oh yeah goe so if we go back and make that motion for motion to approve second reading of ordinance number 25712 okay good catch and I do have a a comment to make on that okay well is
there a second no you want to Second it but I something needs to be changed with that well we can we if you second it we can make the change motion okay so I got motion second now what's the discussion well on
uh section 10 279 page 119 page 119 all right section 10 279 u b Bo slips may not exceed into or extend into the building lot or property more than 22 feet and shall not shall be
sent back 25 ft from adjacent side property Alliance and shall not be wider than 15 ft between remaining walls that just wiped out about 80% of our property so let me there was this has been there right this there wasn't
anything changed here so if what I would recommend and probably attorney as well this is a second reading um if we was modify this we would have to go back to First reading and so we' be better served to approve this as it is and if you want to address a specific portion
of this we bring it back for another agenda topic not the only thing and we can same thing if we if we materially change this from what we already did we're going have to go back there we can just address those later yeah things like that you see let me know and we can
try to fix them yeah now if you would have caught that on the first reading that' been a good time to do that but since we've already well I I was an advocate this and I I didn't read that part of it I missed that that section but there's another section here I also missed it's just completely impractical yeah and I'm not opposed to talking
about anything within these ordinances but again since we're in second reading we just going to hold up the other changes if we I may I'll remind you that this you will be seeing this chapter again because we're going to bring sea walls and all that stuff back and that might be a perfect time to address the things it looks like you're looking at
when bring that back as soon as it gets drafted we're working on it again has to go has to go to pnz again first okay so a motion a second any further discussion on that okay I'm gonna reopen the public sorry it's public hearing so it's closed
um uh all in favor 65 by saying I I opposed motion carries uh next up is second reading of ordinance number 25- 730 of the city of Port Richie Florida amending chapter 113 article three of the city of the Port Richie C code of ordinances to update
the police and fire impact fees remove obsolete definitions correct scrier error providing for severability providing for codification providing for effec wait pass that to n all it consider red yep um I open a public hearing any public comment okay seeing none I'll close the
public hearing and open up for Council discussion and or motion motion to approve second reading of ordinance 25- 730 City report Richie amending chapter 113 article 3 I second a motion a second any further discussion
see none I put to a vote all in favor say saying I I opposed motion carries next up item number six second reading of ordinance number 25- 731 of the city of Fort Richie Florida amending chapter 113 Article 2 of the Fort Richie code of ordinances to rename the new development
fair share contribution for Road improvements to Transportation impact fee replace calculation of the fair share formula with a transportation impact fee schedule increase the transportation impact fees providing for separability providing for codification and providing for an effective date uh is there any further reading for that okay consider that read I open the
public hearing now anybody like comment sign none I will close CL the public hearing and open up for motion discussion councel motion to approve second reading of ordinance number 25- 731 the City Fort Richie amending chapter 113 Article
2 motion second leis I had the second um any further discussion all in favor signify by saying I I oppos motion carries next up Council business item number seven approval resolution number 25-19 adopting Transportation impact fee schedule providing for severability and
providing for effective date I will pass it to Mr C for introduction so this is the companion piece to what you just adopted um as an ordinance so the ordinance requires Council to set the uh Transportation impact fees and attached
to this resolution is said impact fees and like the others this was uh put together by Stant in their during their view of all of our impact fees this is their recommendation look for a motion and our
discussion motion to approve resolution number 259 adopting Transportation impact fee scheduled second okay motion second any further discussion any public comment can you explain that to me please the uh
uh in layman's terms who's affected by the transportation impact P so just like any of the uh impact fees so it's new development for new development yes not existing developments correct okay thank
you and and the Fe and the fees that we had been charging for this had not been updated in 15 years1 and this brings it more into a current position so if I can remind when public speaks I need you to come to the podium announce your name and address
for the record so if you could do that need now actually you yeah and I'll I'll go and repeat the question sir Chris mayor 4591 Harbor Point Drive thanks the question was that Chris asked for the public couldn't hear again sometimes our sound picks up doesn't but um it was basically what this uh what
these um fees what they're implemented for it's new development and um why we're doing that so the fact yeah so okay any other comment see I bring back for vote all in favor Cy by
saying I I I opposed motion carries next up item number eight approval of resolution number 25-21 adopting the title VI nondiscrimination policy and plan providing for implementation and providing for an effective date pass it to Mr coer for introduction so a number
of uh the grantant that we apply for requ the city to have a title six um non-discrimination policy and plan uh City currently does not have that and uh we are being requested to provide it to
uh the uh State Andor federal government uh depending upon wherever the grant is we've applied for most recently uh we've received a request for the fire department grant uh can't remember which one it was for I think the medical one
I'm mistaken yeah Department Health but also in submitting everything for the water treatment facility planning and design Grant they require this as well um so this is nothing new in the world
uh we actually uh modified uh this or did this from a modifi modification of another uh community's uh plan updated for the city of Fort Richie so effectively it it says that
we're not going to discriminate tells what we do to make sure we're not discriminating um also talk about language um and providing uh inter interpreters for uh people as well
okay um you don't need to read that do you you already did okay motion to motion to approve resolution um 2521 the vi nondiscrimination policy and plan
providing for implementation and providing for an effective okay second okay motion second any further discussion any public comment seeing back for a vote all in favor signify by saying I I oppose motion carries item number nine approval of
resolution number 25-22 authorizing the submission of a hazard mitigation Grant application to the Florida Department of Emergency Management for the development of a storm water master plan authorizing City manager to submit the Grant application and execute all documents related to the application and Grant Administration providing for conflict providing for separability and providing
for an effective dat pass it Mr cop for introduction yes so I believe I had said to council that we made an application to uh fdm the Florida Department of Emergency Management through their ha Hazard M mitigation program for a
actually the title is a watershed uh Grant but it's for a storm water master plan plan uh they are now going through the process which is great news um and they sought to get some additional information which we're providing but they also wanted uh a resolution from
Council saying one that we are allowed to submit the uh application um and also naming me the individual to sign all the necessary documents okay open up for motion discussion motion to approve resolution
number 2522 okay second okay motion a second any further discussion open up for public comment see bring back for a vote all in favor secondy by saying I I I you vote b i okay opposed motion
carries uh next up item number 10 the denim to interlocal agreement for Pascal County Communication Center between Pascal County and the City of por Richi I'll pass it to Mr C for introduction again thank you uh so as council's aware uh we had received direction to uh move
our dispatch services to the county uh one of the steps along the way of this is uh signing on to the interlocal that created the the countywide dispatch um our our part of this agreement is an
addendum um so there's a master agreement out there and this is an addendum to that um just as each of the other cities that have already joined had to do an addendum um to be able to sign it and so the next steps should
Council approve this uh the next steps really are the more implementation pieces where uh we'll be setting you know what ultimately that date is for the change over as well as making sure that you know our our uh service level
requirements are well known and understood I know um at least fire department has been working with the county on a lot of this already and uh we'll be finalizing everything with the police department shortly as well and once Council approves this it will then
go to uh the communications board which is made up of all the representatives of uh the different communities that are on it they'll approve it then it'll go to the County commission for final approval thank you and so uh just and
for transparency this was on last agenda we were down to just three um we did have enough votes to pass this uh last time so we tabled it until we had a full Council um and so that's why it's here again for to move forward or
not so for a motion or discussion motion to approve the addendum to inter local agreement for Pasco County Consolidated Communication Center between Pasco County and the City of Port Richie second okay motion a second any further discussion yes for the record I want to get the information uh in the
summary on uh on um the record because there was some confusion what was going on and people evidently they don't listen or pay attention but what we've got here is three different
models that were presented one being to staff internally and to do that uh to have proper management over over the individuals there and provide the right
amount of staff uh the the recommendation was is to provide eight bodies to do that at a cost of $555,000 there was a hybrid model in which they were going to move only the
fire department support to the county and the rest would be maintained here and that model had six people uh between uh our own dispatch and uh County at a cost
of 500,000 annually and then the county Mel uh which all of it would move to the county we retained the four people in our Uh current
dispatch and provided um the county would turn off all that activity and and that cost came out to be let me get to that came out to be
$371,000 and by doing that what we did and I lost my place hold on here what we did is we have a backup uh we have a backup with the county they've got two facilities
uh in their Emergency Management Center uh we also have those people uh that were would be released from most of their duties and they would be restructured in a way to accommodate those things that need to keep the
police office and and things open 7 by 24 okay so at the end of the day this Council made a decision to move to county for 371 ,000 the two other
options uh were more costly and probably less uh we had less support uh doing the uh uh dispatch with the count so that was the recommendation this Council
looked at over the summer um in July it came around and that's why we're moving forward with the 371,000 so we're going to vote on on that now yeah and one thing just to point out on you know if we were Staffing in a house was the we
were just have we have two per shift or one per shift dispatcher we have two we have two per shift well we have one now right we under under the the full full one we would add to right and so and and the reason behind those initial cost
have another dispatcher um which we're getting with the county actually they have 10 now I think they're going to have 12 going forward and maybe more as those things adjust so if we get a call come in for Port Richie service and another call comes in simultaneously um
right now which is one dispatcher that second one calling in which could be uh more important not more important more um u in a need you know so first calls in got a cat in a tree second calls in and have a heart attack you know there's you know they're going to hold until
dispatch is free right so which why we want to have it you know at least one more but again as you have more and more calls come in at some point you're going to hold here at City por Richi whereas County they have you know 12 13 plus dispatchers that can take those calls as they come in so you have more depth in
that service um to be able to accommodate that and get stuff dispatched quicker um not to mention is redundant and it uh you know topof the line um uh sites and equipment and whatnot it's just a it's a really good option and believe it or not it's
cheaper it's the cheapest um and there's no guarantee that we'd be able to um even if we were to spend the extra money um we'd be able to replicate that um by procuring staff where we we're still would be paying a rate of I think
there's increase in that rate right but it wasn't what the county pays so the county pays the top dollar dispatchers so why would somebody come here to work for Less when they can go there so there's no guarantee we'd be able to staff even if we wanted to so I think all in you know we're we we're SEL
an absolute guaranteed good dispatch service um and it's cheaper than any other option we have so it just makes good sense to to do that well and we haven't been successful uh maintaining the staff there now Staffing that has been a real problem um and like you said
the county pays higher so why would you go work here when you could work at the county and all of our people uh have been offered or can be offered uh positions there as well so yeah and the only thing I'll add to and
just while we're talking about it is I know this this has been um you know one of our board members out say against this um and and some people in the public as well um are are against it but I think it's more of a lack of understanding the reality of it is is
we're not going to have any um additional hold times I think the Pasco County um Sheriff's off gets somewhat of a bad RP because of there there's several calls in Q a lot of times you know that doesn't affect our dispatch when it comes in if our officers are
available if our fire is available they're being dispatched immediately regardless of what's happening in the county and I think that's really the misnomer it's and really Pasco County uses the Sheriff's Office uses that dispatch it's not part of the Sheriff's Office it's they have contract similar
to that right so all the cities and County use that Consolidated dispatch service to dispatch and so each individual City whatever has their own availability and that doesn't one doesn't impact the other
so that'd be excited and there discussion any public comment see I bring it back for a vote all in favor 65 by saying I I opposed motion carries okay next up is item number 11
discussion of building fee waiver for home damaged by hurricanes elen and Milton I'll pass it to Mr cop for introduction so in October 2024 city council approved a waiver of building fees for residents repairing repairing storm damage caused by Hurricane Al hurricanes alen in Mille this measure
was intended to provide Financial relief and expedite expedite recovery efforts for affected homeowners the waivers are set to expire in early April and we need direction from Council on whether you wish to uh
extend this or end it because if you're going to extend it we're going to need to come back with a new resolution to do that extension which the next meeting on the 25th we would be able to do that and be in place when uh the uh the earlier
one is uh goes out of goes out of the form uh since the approval of the fee waver city is issued 205 permits uh still 70 or so permits are going through the process under this program resolving a total of $217,600
Us in in the uh the reimbursement from them because what they'll do is they'll look at our total cost for whatever it is we're going to claim through the building department and they're going to say okay let let's say it's 500,000 just for example but they're going to do is
then take off the value of the wave fees so in this case $217,000 and we' only be eligible to get the difference between the two right I guess so because we had the the ability to make money or not make money but to recoup call us for that um they're going
to penalize us for that corre we didn't take that opportunity and so we're not reimbursing it correct okay so we see Direction on what you want to do well there are a lot of people that are that you know they've been fighting through the insurance and everything else they they haven't even got to the point to get permits so
personally I think it should be extended yeah and and actually as well the the one thing I was going to ask is there a reason we have to set a definitive time frame can it not be Perpetual based on if it's hurricane Helen or
Milton it's it's uh no cost do we have to set a time frame and and like if you get an example um newort Richie I think they stopped there sometime in Jan mid January and um there was a an individual
that um again I don't know the ins and outs of this but supposedly they applied for that permit um before the deadline um but they hadn't hadn't been granted yet and so the delay of again I don't know if this is all true I'm just saying it's avoid these type of things because
that time frame expired and they hadn't been issued a permit yet then there they was being told that they would have to pay for that because is based on when they applied for it which seems wrong to me but um it was based on when they actually receiv received the permit but
again if the if the goal is to help these people get back in their homes and and do that for these hurricanes why is there a time frame that's necessary why can't we just say if it's because of this and perpetuity it's it's waved I would defer
to the City attorney on that I don't know if you have to put an indate on it but I would highly recommend you do um I mean first you don't want to to lost you don't want it to be forgotten and all of a sudden everyone just thinks for whatever reason we don't have permit fees right you know things get get muddled um I think the
other thing you should think about um and I probably more a question for code enforcement or building um at some point people that are there are people fighting with insurance so that's a reality but at some point you're also going to all you're going to have are the people that got caught doing it and have been told to go get a permit and
you're now rewarding them by not making them pay the fees for their permit and the only reason they're here is because they have code enforcement actions against them or something like that well I think are we would we try to cap cap capture that because if you know there's a I think it said a code enforcement proceeding is going on but you know
sometimes it's not a code forcement proceeding it's a conversation with code or building so I think it's always better something like this so it doesn't get forgotten lost um the idea is you know to help people for a time frame but then obviously get back to the business of the city um because although you
don't make money off this you do make money and it helps fund your department so you have to keep that in mind too so it's better to revisit it and make sure you still want to do it bring it back you know keep it keep it on the on the checklist to make sure it doesn't get lost be well I just don't want to extend
to an arbitrary time period and then somebody because of I mean special circumstances they come back and then they they they finally are able to move forward um and it's past that time because we're not necessarily I guess going to know if everybody's been taken care of or not because of their insurance situations and all that and so
it's coming upon us to continue to extend to extend extend so we know that it's covered everybody I don't what the answer is I don't think there is a good answer I think that's part of the the unfortunate side effect of something like this you
know you you probably helped I think Matt said how many people you've already helped um and a lot of people did get help there might be people that get left out if for some reason they didn't do it already whether it's their own decision or it's an insurance issue um it may come to a point that you can't capture all that okay unless think of the other
thing you know you leave it open you have another storm right they're going to say no it was this prior storm now you're waving P for different storm you just need to have it has to end need it would be better for at some point this to be a done and hope everyone can get in before that date um and I think yours is written
that it as of the date of the application not the the issuance okay that that would be avoided like New Port Rich example you just gave um and hopefully you know we don't have to do it again for the next storm but that way it's done and it's it's captured the storms that we meant for it to capture
and our current one ends when April ail early April so six months I guess duration yeah and so the we're proposing the way that that's you're up an air for that how long we I mean how long we extend it for that's up to you if you want to extend it till the beginning of the next
hurricane season I got some other question May 31st why don't we just extend it for in your in the resolution it says you have the option to extend for an additional 60 days oh so 60 days so basically every 60
days we'll have to action again okay well I given that I say we if I get a motion for to extend it to uh another 60 days and we'll into the next 13 season it's right there I know right on
the edge it's like 15 days at least if we extend it that the people they'll know they they better get in there and do something because this is it right well I I mean both we both know of indiv we both know people that yeah they they' fought either with femur or they fought
with insurance they just now are able to start yes just now just like just now in the last week or so so yeah those are the people I'm I'm thinking about yeah you know I we know people that have their houses for sale right now they've been gutted they've taken the insurance
money they've left they're going to sell their property so now the new property owner is going to try to come in and say we're not waving it for them I would think not but there's a lot of there's a lot
of anomalies here can they one of the other one of the other things I thought I heard somewhere in the neighborhood of 700 homes were damaged 800 I think it was what's the number H I think it was 756 okay
756 and I heard 205 plus 70 that's 275 permit so we've got a big gap of missing permits for whatever reason we do and this is just simple math here somebody's going to come in like FEMA and say well you know
you where's the rest of them so I think there's a bigger issue one we're not connecting the dots for whatever reason people aren't aware people are doing it anyway oh we can't make people do the repairs either like you said people that
are just I think I think that's a separate separate issue we we've got to work on that that's an inhouse thing and then what about homes that are being leveled and raised I've seen several empty lots uh
what's happening with those properties was that caused by the damage now you get you're building a whole new structure in some Cas a different why I ask you do you want to talk about that during this we're do it getting into lots of scenarios
well so well this is all flood related permit right I but so I I think what I'm hearing is is that we all definitely want to extend the time frame I think I think that'd be good right and then objections extending
it right and so we're we we C it a Max of 60 days is there any objection to the 60 days no no okay so let's move forward with that um before we before we do that though there some other discussion topics that we probably talk about
within this relief um so the as you may be aware Pasco put out a thing that um they're actually covering through some mechanism demo the demo costs um for for their residents it doesn't extend to the
city um and so um I and I just heard back from uh Mike carbal day he's supposed to be get some somebody in touch with me to kind of see what what's going on with that um he's he's uh recommitted to getting that information to me Matt's been doing some some work
as well uh with the county to find out because there's cdbg money that um is available potentially for some of that and so that may be an Avenue they're using but I think there's I guess the the premise of discussion is that if we
can find a line to a funding source to reimburse people is that something we want to uh entertain doing as well to provide that that demo cost again attention upon if we find a funding source to we get reimbursed for it but that doesn't have
anything to do with this right well it can but it doesn't right now it doesn't right now but if we wanted to uh entertain that we they can possibly work that into the the extension um right
construction yeah that one more what you just okay well so so more so this other topic I discussed so that that's one topic of discussion that I mentioned and maybe that's a separate topic once we get a funding source okay um the second topic of this is is for the people that
um are substantially damaged and they want to raise their property okay because they're raising the property and I even say if they want to cut the roof off and build on top of it and turn the lower level into that's
one option yeah so you can either raise the property or you can build on top of it that's the two mitigation strategies right um those don't qualify for the current waiver because that's new construction and so the topic that we in the city I
mean in the county in the city okay and so um time out there because I I argue that if you take a I'm just going to pick a 1,000 ft home that you already paid impact fees on that lot at one point in time you
scrape it and build another 1,000 ft home and this one's elevated you might have an incremental part but essentially you're replacing light for light just on a different elevation but it's from the technical aspect currently it's it's new
it's new construction and it's not W so that's the conversation we have do we want to I I I don't know I mean that's what we're doing is we're charging for that right now yes and and I would I would say and I've bought homes where I've leveled the lot and didn't pay any
impact fees to build another house on that lot not impact fees talking about permit fees yeah the impact is going to stay with the property yeah so whatever size house you have if it's a th000 square feet the impact fees that were paid are
going to stay there so now if they go to the house that say it's 1,200 square F feet you're going to pay an impact fee for the 200 square feet extra makes the other part is already still there right the problem is is if you allow them to knock a house down and
build a new house for nothing because that's what it would be by not having permit fees you're still ending up that the the building department is hemorrhaging no I I get that part that's that but the impact fees has nothing to do with that side of it okay if it's a
th000 foot house impact fees have been paid if they put a th000 sare foot they're even on impact fees right so all you're really doing is is looking at at the at the actual construction occurred that's it okay so I think there's actually three so I I've mentioned the
the raising and the building on top of and then the third would be demolish and rebuild okay so all three of which are considered new construction from our policy and so the for the purposes of permit right so and some people's
argument and a very good argument is that well I wouldn't be doing this if I wouldn't have been substantially damaged I'm being forced to comply because I can't fix my house at base flood elevation I have to raise it I have to get it out of the flood plane get out of the appropriate well
they're getting some relief from the impact PES which is typically The Lion Share of this isn't it so you're still just kind of put it in the N numerical order here um you know the average for a
$400,000 home would be around $113,000 of building Fe permit fees permit fees not not impact fees just billing permit fees what would impact fees be on that if it was brand new construction I mean again we're assuming
that there's a house there not it's not empty so I guess the question is does the council um want to provide some relief not it doesn't have to be free it could be 50% off or whatever you want to provide some relief for those scenarios where they're they're complying they're
putting their house in air and um give them some some either a total fee waiver or partial fee waiver because they're complying now I will say that um and corre wrong Tony so if they
do that that probably triggers a reassessment yes so there will be an ad the adjusted so really um why we're we're we want to encourage people to do that for right right we want to encourage people to put their house in the air because it gets them out of the
flood plane um and so and these folks because they're substantially damaged that event is forcing them to comply and we and and we want to encourage that so I think it's some degree of of um of seed waver is in order um there is
a cost the city again I don't know what what's a you know what can we provide in relief that doesn't impact the city well impact fee should be impact fee is not an issue it's building Fe building permit so talking about proportion
anyway right well I I I know we're talking about permit right now permit Fe should be discounted if they're if it's not new Contra basically replacing the structure and if they're tearing the structure down and replacing it then it should maybe be 25% if they're adding to
the structure like putting the floor on top or elevating it could be they're not going to be doing that they're not going to be doing that anytime soon so that if we're extending this for 60 days anybody raising it it's going to be way after that so now you're looking at a whole another a whole some different so how many applications have we got right now
for people raising homes half a dozen yeah probably so those six that's six 70,000 yeah and just remember that that you know we we I don't remember the exact number over 100
but we have over a 100 homes that are substantially damaged so the universe you're talking about is potentially aund homes but they haven't come and we got 60 days to after 60 days they're going to be you're not going to be able to get that permit done anytime
soon right these are two different things I would not if you chose to do what you're talking about now I would not put it in the the resolution we already discussed it would be a separate resolution very separate move forward this this and then we need to address that separately yeah I would yes um so
why don't we take that approach um and and then come back and get some analysis on how many are we talking about because that has repercussions that's a body or two in the building department you know you're missing out so before I action this so
by consensus for the other is that okay to see if we so if by consensus is there any objections to um uh have further discussion about the new construction aspect of substantial damage and then we'll get some numbers I thought we were talking about extending this yeah I'm
going to do that but I want to get the consensus for any obje let's do first things first and second yeah let's handle those how about I run to me you just followed me along so it doesn't doesn't matter right so it's one whether it's first or not it doesn't matter so I make a motion to extend 60 days do that
okay a second okay motion second for discussion okay any public comment sign no hands I bring back for a vote all in favor say by saying I I oppose motion carries now bu consensus do you guys want to discuss the other thing yeah now now or later later yeah
yes and impact fees as well well no we do have impact fees not on a house that was leveled and rebuilt all right there's no impact if
you match the square footage that was there only the incremental even okay good was it's a is square footage range anyway it's not isn't a square footage range that chat because you got single family home impact fee no for impact
fees for you know your traffic all that stuff they go off to the square footage of the building so th000 square foot if I change to 1001 there's a there's incremental one square foot it's incremental I was charging impact feed and I was not adding square footage I was building a new house at the same
same footprint though and there was an impact fee on that was the same square footage yep actually it was a little bit smaller well let's put it this way had the impact piece changed since the time
2019 okay well so specifically what you want to talk about impact fees he says there isn't any so right then there's no discussion so we're gonna come back and talk about the other thing okay all right okay next up IEM number 12
discussion old business is there any we got any updates on the bathroom out at Brasher no guess we'll have to hold it a little longer talk about dredging but we discussed that already yeah we do out a little
long was gonna throw something at and he wants to go home any little business did I did I offer public comment on it number 11 I think so okay did I off okay make sure if there's no little business I
look for a motion oh never mind I got comments so okay moving on no business right okay so next up is comments from the mayor and city council I'll start with councilwoman bur um no I don't have anything this time
okay councilman h no councilman Muer good I'll use all your time you a couple items uh last year about this time we went through a goal planning process U maybe it'd be
nice to have that come back around and and see where we're at tracking uh see where uh we accomplish some of these and maybe some ideas to have uh new goals or additional goals set so anyway just
maybe we ought to Circle that back around by next uh meeting um I'm also aware that the CAC meetings are the only ones that are not recorded my recommendation would be is
we we record them all we do all or nothing and since we're doing most maybe that one needs to be on there too because I can't attend that one sometime and i' like to know what's going on the only the only reason that that one's probably not recorded because Ashley's
not here for that the only committee that I'm know so since they have their own secretary well the committee yesterday she was here I'm CAC is the only one that has their own separate secretary right but there's no reason you can't teach them so the question is
is would the secretary or some with that committee without you being here is there ability for them to set up I would say probably difficult for folks on that committee to remember Bill Columbo used to record it itself and that he would put it up later I just
think that that this was a very simple solution somebody ought to be able to Fig you know figure that out well it's a simple solution if you have somebody to execute it so again Ashley right Ashley tends a lot of meetings and I'm
and I'd like to see it recorded so that you know the people can see what's going on I mean I think it's an important thing for our community and yet I don't know what kind of attendance is happening there and people would probably like to know yeah I agree I
would like to see a report as well but that's the the reason it's not is because Ashley's not at that one and so I don't I don't know do we want does any Committee Member that's trained or whatever to potentially mess up the system because that that would that uh possibility would be there if you had
somebody other than the clerk or some staff run it that's the only reality so yes I'd like to get it recorded okay I think we can figure something out record yeah what yeah could you guys
take a look at see what possibility we could do to make that happen and bring back a recommendation true any objection to that let them see how they can provide that no that's fair um next one there's a property located
at the corner of qu and or Old Post Road that has a failing seaw wall in the property has never really been renovated since the first hurricane over a year and a half ago at one point in time
there was some discussion about taking that property to the Solon BL um I understand the property change hands and now we got to start the process all over again that doesn't make sense to me I
don't think they ever started the process okay so they never started the process it was it was on the list of I think there was six I think originally three of them we went through the process with three of them and uh we're
going to be starting the process with the next okay is this one on the radar somewhere okay cool that's all I need to know uh and we had made a effort to exempt trailers and travel
trailers and stuff like that for a six-month period that coming to an end also uh in six months is that something that we would need to extend for trailers and boats that people have not been able to get back on their lifts or
whatever because of um you know whatever I know people are still living in their front yards too so I think that really needs looked into because that can be abused well we never you never you officially didn't do anything no we're
just looking the other way kind of thing yes and and I think you know where we're at now is uh related to those places that building permits you know obviously the the building official can look at that and say you're in that so we can you know extend it if
necessary and I know I know the previous building officials extended those those type of situations and so those in in the building permit or in the construction with the building permit you know those would be let go obviously until they're completed I think that's
another Avenue to to remind people that haven't got their building permits that they need to to get moving on that so so like I said we really didn't officially announce an exemption but we
are acknowledging the fact that a lot of people are in that situation and they need some relief right so but again I think there has to be an end at some point it's not days after the yeah and I and I agree that it' have to be verifi
because we have in this city people living in campers that were living in campers before for the hric kades in the backyards of houses and nothing's being done about it right they're just been living there for a year and then more more campers come in and more campers
come in and they're not hurricane damage so I think you got to be careful with that I'm good it y okay I do got a couple things um see where start um so I have I had uh one individual
reached out to me um who's a veteran and he was wanting to get involved and actually help and ask if we had any kind of uh program here at the city U I use I use the advocate type thing a veteran Advocate that basically would help veterans that need to engage with the
city to help them with f per permits or whatever they need within the city he would want to help those and I put him in touch with Matt um did you guys have that conversation spoke he he didn't offer his Services he just wanted to know if there was somebody oh
okay so um I would like to see about putting something like that together for the veterans okay and again we could could probably put that out there and and and get people in touch with that so that we would have somebody to help veterans a lot of cities do that I think you said
the county actually well most cities refer veterans to the county the county service yeah Services well maybe and do we have so if somebody comes in it's a veteran do we redirect them to the county service May that's upon what what their
their issue is so we have a contact County we can get them plugged in if they didn't help okay right so maybe that's good enough for that the other the other thing I wanted to talk about in some of the conversation I had especially given the climate that we're in uh with people
that are substantially damaged and and the information that's out there and confusion and whatnot is that we could and I think this would be be good going forward if if we create a building development services uh facilitator program I don't want to use the word Advocate Program because what we don't
want is we don't want somebody uh NE advocating for someone that's what we're all elected to do obviously through those channels but um I think there's some value in creating a a group of knowledgeable individuals um one or two even that um
if somebody comes to the building department that needs some personal attention that they could be plugged into these these individuals to help them through that process that maybe a little more knowledgeable you think about some the older population that maybe you don't have a lot of computer
savvy skills or they just don't understand government or whatever that we could have some folks to kind of help facilitate that process and it takes hopefully that confrontation outside of the billing department and the resident that there's an individual they can plug them into that kind of help them through
the process explain it to them so that the billing Department doesn't have to necessarily take the time individual time to do that and they can focus on you know cranking out the work and if somebody needs additional assistance that there would be a group of folks that could um help facilitate that they're called Mayors huh they're called
Mayors or call me again and I do that on a dayto basis believe me as you will you all as well but it might be worthwhile to talk about uh maybe trying to put together a program like that um and I is there any thoughts on that you guys
think it's total whack idea or no I talked to him too and I thought it was a good idea I've talked to some people I got friends I've talked to some people if you have some people want to volunteer for something like that that would yeah basic be a group and the billing department would have this list
of facilitators that uh they would get plugged into here reach out to one of these folks on the list and they can help you process any retired contractors or something yeah and so my am my thought on that is um is there would be some
amount of training some people are knowledgeable because they they've gone through it and whatnot but I think there' be some limited training that if you're going to be a part of this uh program that you'd get you know a couple training classes with staff on on what paperwork is
involved for different things different and be up to Tony to be on the same page with him obviously is what would happen right they would really be an extension of the building department just to facilate things so obviously our building department is skeleton crew right and so um if we had some residents
that um were Savvy and that that could help it might help move things along and take some of the the administrative load off of bilding Department I know billing department is as always a point of contention with with folks you know it's because that's that's a very um
contentious portion of the city that you got to deal with when you you know permitting and and fees and substantial damage and there's a lot of things that can easily tip people's temper and if if we can go above and beyond and kind of plug people in that can help migrate
that Pro uh migrate um the word I'm looking for navigate through that yeah navigate through that process um it might be beneficial to both City why I wanted to put like a manual I've presented the step you to have a phone number and and you well in the manual
you can have a phone number contact with those people yeah so that's kind of my idea um so is there any objection to maybe looking at trying to do something like that um second part of that um I'll come back to I attended a leadership class
Florida Lega cities last week and um it's very good um class as one day and there was a couple of keynote speakers uh one one guy was um from Jamal sa he's US Marine corpse Afghanistan war veteran
and former Florida Secretary of Commerce and he kind of gave uh some leadership points from from the Marine Corps as aspect of it and I wish I would have snapped a picture I'm waiting on the uh the stuff to come back to us but um there was some some things that the the Marine Corps has um to that their
leaders kind of kind of follow kind marching ORS if you will it's good information um but um the the real benefit for the meeting was the second half we had a municipal Mindstorm and it was facilitated by Dr Scott Payne and they there was five topics that
um pull up here that uh we could vote on and um the one that um one of the ones I focused on was uh number four fostering civic responsibility many municipalities report that their constituents have little interest in helping make their City run whether through service on a
board or active participation in community initiatives how can elected Municipal officials motivate and Inspire the residents to take a more active role in their municipality and I thought that was something very beneficial that we see this in our city because we're small we don't necessarily get the participation that we would like and so
that was one of the ones I voted on as well as others and so they that was one of the ones that actually got selected to to go through the process and uh there was three tables that were set up for that and we all rotated through those tables one we we identified things we brainstormed to see what things we
could come up with that would help Foster that civic responsibility and then we moved to the next table and that table would we took what was there we kind of wed it down to focus on a couple of those and then the third table was to identify the um the opportunities they
provided as well as the the uh drawbacks if you will what or hindrances roadblocks to that making those things happen and then we had a report out at the end and so those report outs um supposed to come to us and I can share those once they they come but what I what I thought was nice is that we
actually are doing some of the things Town Hall was one of the things that came out of um that fostering C responsibility exercise that um some folks did others didn't and so while we were talking about the opportunities in there I thought about our own town hall
and how you we kind of started out um having some good participation here at late the last couple and probably do the hurricane situation we're in um that is that's dwindled down but what I I thought was a way to maybe enhance that town hall is to do mobile Town Halls
which I want to run by you because I don't know the for the legal aspect and what I'm going is is obviously we have them here now which is good it's noticed access is here we accommodate um if we if we were to do and not all mobile town
halls but maybe two of the town we do four year maybe two of them are mobile and we we do the two here semiannually and the other semiannual ones um would be maybe we we do the trailer park lot or the mobile home park across the street here at their Community Center or
at Harbor Point area in air Community Center we actually go to the residents to encourage that and you can as long as you stay within the city noticed and it's to everybody the same rules would apply notice there's minutes all that stuff still happens I about your
recording because your recordings here that would be maybe a logistic issue a logistical issue for that but you can have as long as it's noticed people can come it's accessible to everybody um so if we had it at a a community center out in behind the gate they have to let they have to let body wants to I don't think
that that's probably not a problem normally if we something so that was a thought I had about how we can possibly enhance that Pro uh process to kind of go to the residents get a little closer be in their Community um and and we could even focus it on that particular
communi specific issues and you know open topics but maybe that would drive those individuals to come there I think that might pay some benefits idea so if you could maybe think about that and maybe we can talk about it uh a later um possibly doing some mobile Town
Halls um the other thing that was one of the um ideas that made it to the top was something I mentioned before something new por Richie does and that's the Citizens Academy and I think it's and I think with the Citizens Academy if we set that up to where we take a limited
number of of folks um Cho is you guys charge for yours or free okay free um free service that um and what they do is we set up staff uh and if you don't mind would you mind
come on Podium just ask few questions so just because you guys do one let me just Chopper Davis um 6110 Florida Avenue Newport Richie um we have it's um I think eight or eight week course they come every Wednesday for about 3 hours
like 68 69 and um they have a different department that they work with every week sometimes it's two departments okay and six eight weeks yeah and that might go along with what you were talking about earlier as far as the building department right yeah was leading into that so the idea was is if
we provide that training and then of that what you what you what you uh have is you cultivate potential future involvement by those CI because they they're aware and they they're plugged in and they want to participate more um they run for Council what have you they start to learn about city government and
all that and I think that's a good program that could help spawn on more um citiz involvement we have a dozen to two dozen people Max at least a dozen otherwise we don't have the course yeah and we we try to do it twice a year but we usually end up doing it once a year
we did it twice the first couple times first couple years but now it's usually once a year yeah do you guys fill that up normally or well as I said it varies from 12 to 24 so you don't have a defined cut off no we have ained cut off of start of 12
and end of 24 okay so you know we can start relatively small group and if obviously if we get a full class or whatever we consider for the next one maybe expand it and um the idea is to create that opportunity that people can learn and then hopefully by doing that
that um we have better informed residents and we also have residents that may want to get involved in the city and again I was that was one of the things that came up in there and I I said it a lot of places have that program and it's successful I'll see you guys go along with your attorney to it's open to the public and uh because and
it's also advertised so the first first meeting is all the council's there and and and uh city manager so there might be a lot of questions that you know are Sunshine for lack of a better term so it's a it's broadcasted
open but those those individual sessions they don't have to be public just signed up class or whatever they be by the building department or yeah Police Department whoever they're and so you know that involves staff time which nobody likes additional duties or whatever mat time huh mat time
mat time specifically mat time but the the thought is is if we were to entertain that and again I would encourage you to go back and kind have you ever done this at any other yeah I have oh I know exactly what it takes okay so you're well versed in that oh yeah yeah so the the thought is is that
in the end it would hopefully help with the time I don't know if that's the case in your experience that as you had that program you actually saw less time wor issues in the back end because you have more informed residents again I don't know but the goal would be AB better informed people less problems going
forward so is there any thoughts on on that you know and I don't mean to be this way but prioritize my time sure sure that's all I'm asking for because if you want me to focus on this there's things that won't
get done yeah right so and so so when you come up with these ideas right and and the and the goal not to overwhelm and and this doesn't have to be right now tomorrow obviously as we start to um start to grow we have
Development coming in and all that um I just want to kind of plant the seed if you will so we can maybe start to entertain some of these things in the future once things die down if you will obviously we've got other PE priorities so this our program is not run by the city manager at all yes department heads
in it or is it department head shows up at each meeting but um the city manager secretary runs the whole program okay I'll get my secretary to do it no that's city clerk is not my secretary
operation secretary thanks j a lot of work for the Citizens Academy yeah no I I'm sure it is again I'm not um all I'm doing is I'm I'm I'm trying to to make us a better City and you know if we don't do
anything different to to achieve that goal we'll never get there you know honestly I I think City of Newport Richie is an advanced community that has gone through many of the struggles already that we're
going through you know if if you want to improve that I think we should get the things that we should be doing good good first I agree I mean and and that's where our Focus has been you know when you you start doing and again I I've been in the communities where we've done
this so I know what it takes I stupidly said we should do it one place I live through it but but again I mean you know if you you want to improve these things you need to make sure that when someone goes into the building department you know regardless of who it
is what it is they're going to be treated in a consistent predictable manner I mean that that's where you get the Improvement in what you're saying you know when someone comes in the vat you know it's good high level all the time when someone comes in to fill out for a grant you know they get high level
of service there and and you know when you start taking our time away from focusing on these things that we need to do better on to do these things that that you know seem like they're going to yield a bigger result I'm just saying our time has spent better focusing on
things that people come in here on a daily basis to do and walk out with the better understanding of that that that's all I'm saying yeah I'll add one other thing it was um Mike Peters who started that which is a city council member along with Judy and he was big involved
in the first year and a half and then he stepped back because he didn't run for office anymore then Judy's been running the program since so one of you need to volunteer yeah no say we do I'm more than happy to jump in there I'm sure but
you know obviously to your point I mean we've we've got a lot of things that we're trying to fix in the city and we're trying to get to a repeatable process that everybody feel and those things are are tantamount to to going forward and but I think at some point once that stabilizes or whatever again
I'm just reporting back kind of what the uh what came up in class and what works in other communities and I think that's something we we should aspire to look at somewhere down the line so I'm glad you got your experience because you help us do that at some point so um good stuff
um you know a lot of stuff when you go to these um trainings and whatnot it's Pie in the Sky stuff you get you get the realities of your your own specific municipality when you go back to but um it was good to see that one we're doing some things to try to do the engagement and there's some other stuff that's out
there that uh we could possibly do as well um two other things um I'll start with the the zel conversation so I mentioned earlier when we talked about the portal and how it char 3% fee to take those
payments so the city has the ability to use zel which if you're not familiar that's a peer-to-peer payment from bank to bank that there is no fees involved so if somebody want to transfer money to the city um to pay a a water bill or to sign for a vent or whatever it comes
right their bank account comes us the when the finance director reached out to the bank to find out what we would need to do to do that and there's a little bit of a snafu involved and our bank is PNC currently and the way that they do it is that um you have to have a debit card
instantiated in order to use the zel service because it's attached to a pen number and um so that puts a debit card out there that has a potential to go to ATM and pull out right um in conversations with the bank there are ways to mitigate that from being a
problem they can basically reduce the the withdrawal limit to a dollar which effectively makes it useless for to pull money out so it would just at that point it would basically give us the ability to uh have zel and we could possibly integrate some internal payments like that that would not upcharge the
resident um so I want to see what you guys thought on that because there is obviously some risk in that in having a debit card and I don't know if Adam is there any how often will we use that you would use it huh you wouldn't use you just have to have it in order to have that service I know but how often would
the citizens use it to pay something here well depends on um what we were doing right I mean if we if we had the capability um uh we could possibly use it more I will say for what that's what I'm asking for what would we use it for
water um do you have com oh we already have a payments with our water with our water right you set that up separately yes that's not necess of water but uh any any payment that we whatever building department fees or whatever they could they could transfer the money that way um they write a check I think
now but um they it's a credit card credit card and we have the up charge on that so you know there's I forgot that from a from a city perspective you know it's it doesn't really do a whole lot because we're not paying the fee but our residents have to pay it so the more um
opportunity we have to lessen their load the better so that's an opportunity out there that we could probably expand upon um it kind of came up from the events because if you're going out to buy a couple mayor Ball tickets for couple hundred bucks you're going to have you know 3% on top of that and you're paying
more it's just going to a vendor um whereas we had zel we could implemented that and people could just transfer the money and you know just to be more facilitative of payments and and mindful of of everybody's pocket um the opportunity is there I wasn't considering the building department I
was just thinking what is there really there's not really that much but yeah and there's there's also like when we have uh events where we have food trucks out in for like Fourth of July they pay a a vendor fee it would be it would be convenient have what do M what does Adam
think about it so has say does you have any any as far as in order to turn on zel that debit card is there any risk that we need to be aware of if we were to entertain starting that service you have any risk when you have something that you can transfer back and forth I
mean uh yeah the ability to sell out is so you can't just do incoming when you get to it opens up the ability to send out as well so and you know the debit card even if you put a dollar on it if somebody got a hold it they can go swipe it anywhere they can buy stuff with it I mean it's not going to stop it from
being used you know so we have that liability uh just the you know I mean if you were going to use it for something quick like this I mean I wouldn't I mean I don't think it's a bad thing but I mean you know I I asked the lady at the bank if it was a good idea
for us to use it uh you know on an ongoing basis and she said no that was her answer to me so but I work at y's pleasure so yeah you is there any other cities it I can tell you my um unformal informal
uh poll is that there are none that I know of and and and none that my firm represents that we know of that are using it because because of the concern they're it's one I don't interrupt you one of the things we pay every month to have what we call positive pay and
that's we actually just add it to our AC where you know it has to so uh that actually may be a problem too because when you're starting to push stuff through unless we go ahead and prove it we'd have to do that'd be a constant thing we do every day but also you know it's a um it's that fear of just having
people draw in and out you know we give our bank account number to anybody some fool could you know pull any money they want out of there and again that the debit card is a it just opens us up from our liability I think that really someone has to accept it to who would be responsible for that yeah doing that it
probably be locked up in a vault or whatever I mean the city I mean all have credit cards now staff makes purchases I'm not I I don't think to me that's not the concern that credit card because we can lock it away and no while see it I just you know and I'm very conservative
and and I never like to be the the beta on anything I like to be down and and so I I think if if you're interested looking at this I would want to find other communities that are actually doing it because if no one's doing it
there must be some reason why no one's doing it because I me again there's a lot more communities farther advanced than us and and maybe it's just they never thought of that idea and and so we could be the first that' be great I I would want to do a little more research to make sure that there isn't something
that that we're not thinking about that that you know exposes the city and and potentially the money we have um to a liability I think too uh I have never since I've been here or in any other City I've been anyone complain to me
about the 3% I think it's one of those things like tipping you know it's just one of those things so when we tell them there a 3% charge no one says oh my God you know they're like okay I mean so I really haven't had any anybody complain enough to say okay this is something you look into to wave those speeds or anything I mean I get it I I don't like
to pay 3% either but like I said it's not it's nothing that been brought to my attention I get yelled at a lot for other things but never for a 3% charge so comments no okay you guys are tough tonight okay and
last thing that I want to bring up is um so our um our Microsoft license from a council perspective is a G1 license which means everything that we do has to be in the web thing so that's why if you pull up a file here or whatever you have
to be in the web browser in order to open your word and and all that because our license doesn't allow us to have desktop things and what I what I found out and ever since we've switched to this new system um I can't use my home Outlook to get my email I have to either
go out to the web version to do it or I can do it on my phone but I I can't use my own Outlook that I have at home because of this G1 license restriction so I i' mentioned to to Matt and he's going to look into seeing if there's because unfortunately there's no step
between the G1 and the G3 which the G3 was what staff has they act it's another $243 a year per seat roughly okay so about about $20 a month per person to have that G3 license and that allows you to use
actually download and have the the desktop version of Outlook PowerPoint word and all that city in in the web browser you have to go to the outlook.com to view it it's not on your desktop because you can't
connect your your desktop Outlook and pull down your email you have to go and look at it on in a in a web based oh H I don't know I don't even know what that all means I just I just know I get it and that's all the yeah so we all get it I was getting a little more technical than I wanted to I get it with Google you can't you
can't pull down your city email to any application on your on your device with my um I I sign into it comes D in the mind right because it has your your regular one or or the city one you you
understand the difference between an application on the actual local application opposed to a web application right right it's in the cloud versus not well and so being in the cloud I'll give you an example when um when a meeting um or something an email comes in about hey
I want you to come do a ribbing opening on for me on uh January 1 you can take that email in your outlook thing on your desktop and dump it in your calendar have outlook on my desktop I know know I don't need it okay I get that there's
there's there's some problems there's some some functionality that is difficult to operate if you use the web version that's all I'm saying it's been it's been a pain in my ptie um and so what I wanted to find out was is
what the council's thought was on if if we were to spend $1,200 well it doesn't have to be a all across the board if you don't need it you don't need it but if you have the option to to convert to G1 G3 um again I I advocate for something in between there but I don't think there
is um and so it's either you go to G3 and the G3 gives you the ability to actually download the software with office software on up to five machines so you could have it on your tablet you could have it on your desktop or whatever no but you're paying $243 a copy
right $243 roughly to have that additional license and that's benefit you would get from having that license you can have that locally installed on your box again I have I have all these things already but I cannot use my Outlook to attach it to my email and so
the only way I can do that is if I go to G3 license I say no okay we don't you you can look at it anyway right okay well that's true you use you have your phone with you all the time yeah and and and most of the emails I got to do on my thumbs and it's pain
in the neck and I do a lot and so that's kind of do um is this we're gonna spend our money on from saving on paper so so so no obviously we're looking for but there is a there is a
cost if you go digital that you need to be able to have tools to be digital and we we do to a certain degree but um again I'm not saying that if you don't if you don't engage the way I engage it's probably not a big issue but it's it's a it's a pain in my butt to
have to that specific Outlook thing is I had to give you got to give we all got to give a little you can't open up Google and Google mail and do it that way Google Mail is a web it's all web based you
understand the just's forget not a big deal no when I sign in I'm signing directly into this server yes right do I have the ability to give the 2243 to get my license or has
to you take it out my check it's really function it's it's a small amount I mean if everybody well you might be getting a raise anyway so you just take it right out I just I'm just trying to make my job easier because it's a it's it's a real pain and I like I said I I put a lot of hours in
and it I can't sit up my PC and do anything because it's cumbersome not that I couldn't do it it's justers do you have Microsoft on your uh I have everything I cannot use
it Outlook specifically when I go to log in to get my email with my personal Outlook it says I don't have the appropriate license but you can you can sign into the web browser like we do right yes and you can get everything there right I can
read my email yes and I can respond to my email there yes but there's other things that you can't do inte with integrate with calendar is it's pain in the neck oh the calendar yeah again I don't want to yeah there's there's differences and it's cumbersome on the web it's not we got about three
more hours we could I'm not I'm not looking to do that hold on okay so gotcha I just thought I'd bring it up if you guys interested um I wish there was a way to to to do that licensing I guess we still look at see
if there's a a G2 intermediary you already check okay so that's it's either All or Nothing unfortunately so I I don't like that aspect of it is what it is so you can says here if you use a government with consider dispersements
and you can receive money from governments with sell they're considered dispersements so I just looking into that yeah no it's opportunity that again no you know if anybody using it or not going back to the zel and then we I'll
take your motion is that um the um from a Cale perspective because we're small it might be something something that we could do because it wouldn't be that big of a deal I would say a bigger city it probably poses more of a problem than us again we have we have H benefits from
being small and that would be something that we could Poss that's kind of what my thought process let me ask the obvious question has anybody asked to pay anything with sales at the city is that a no no he I'm just going to I'm going to
close this you think City should run like business right right well businesses do businesses have hey I don't I don't run I don't run on zel I do I write checks and I put it on a credit card because once you threw it on zel you have new recourse back to the
bank or anything so I use everything on a credit card for a reason yeah I get statements and I got leverage against the charge point taken we won't entertain it I just these are ideas if we as we talked about this thing there's
we had a problem taking payments from people and we we luckily we got the portal together but again there's a 3% charge on it and I just asking the questions so and zel there would not be a 3% Che no be free be 1% with there free there's no charge not on the
dispersement you talk about we send money when I get money from my business there's a I think it's a dollar they charge me if I go through personal there no charge PNC Bank no charge I don't maybe okay maybe it's the bank right so well on a straight debit card is there a
charge to us we do we pay have people want to pay on a debit card there shouldn't be a 3% charge on that 2% there's 2% on a debit that right debit cards are 2% are they sometimes they're three as well I think I saw something where it's two and three but okay charge that's a
direct charge to the bank probably should there's a processing fee by the the Fe of Mard whoever carries it so it's goes through that same system it's a vendor that does it so I already said it was a second I
already said it motion to Second all right motion second all in favor say I say I I I