To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Madam Secret, I have role please. >> Chairman John Eric Hoover >> here.
>> Vice Chair Chairwoman Caroline Gonzalez >> here. Secretary Kim here. Uh, member Andrew Butterfield is absent, but Sally Kerry is here in his place. Uh, member Laura Cano >> here.
>> Thank you. Okay, we have no minutes. Uh, comments from the general public. Next week, name and address for the record. Uh Troy Peterson, 8114 Leo Kid Avenue,
Port Richie, Florida. Um just a couple of things. Uh, I've been watching the events committee and all the other committees and I just felt it's time for me to start serving more in in the city since our church is in
the city and I believe we can be an asset and we can be we're already working together with the five events that we do with somebody cares. Um, couple of questions um that I wrote down from the last meeting. Um,
one of the things I know Danny talked about is we we do free hot dogs, free popcorn, that type of stuff. Um, you know, when we do the Christmas event and uh, but we don't want to step on
anybody's toes. We don't want to take away from the vendors. So, how would you like us to handle that? Because we can just not do food that day if you want us to. >> Yeah. I don't um have you got vendors that signed up?
>> Yes, I do have vendors that signed up. Um I have five vendors. So I'll tell you I have it for I think I believe I have everyone for Saturday. I may be I mean Friday may be missing one. Um
so I have a person that sells lemonade, a person that sells kettle corn, popcorn, pork rind. They may do Italian ice snow cones, they may not. Um, we have another company that does uh rice
pudding desserts of different flavors. And then we have um someone that sells wings, fries, smoked sausage, and cheeseburgers. And then I have the Kona Ice, which does all the shaved ice with the 40 flavors,
as well as hot chocolate limited soda. I did have the gentleman from the hot dog inquiry. >> Dogs, I think. >> Yes, he can do Saturday, but he can do I mean, he can't do Friday, but he can do Saturday and Sunday. >> Saturday is what he's talking about. >> Yeah, Saturday. And Billy's a friend of
mine so >> So, the wouldn't want to step on his toes. >> The popcorn that we have um is kettle corn and it's in bags. So, it's your event is from 11:00 a.m. to 1:00 p.m., correct? >> Yes, ma'am. >> Yeah. So, I'm not I mean, if it's just
regular popcorn, right? >> Yes, ma'am. >> You think are you you guys planning on doing hot dogs and hamburgers? >> We nor we normally do. Um in fact, Billy said he had 40 hot dogs for me. So, if you're watching, thank you, Billy. >> Okay. I mean, if that's his
>> Well, you know, maybe um since he's your he's donating the hot dogs, if if uh he knows that's what's going on or whatever, maybe during your event he can do the hot dogs or something. >> I can definitely give him a call on that for sure for Saturday.
>> Yeah. I mean, obviously, if we're if we got food vendors there, we don't want to take away from their ability, but obviously if he's if he's doing the donating anyway, then maybe it's a >> that's the whole thing. We're we're just not wanting to get in away from the vendors cuz that that part is vendors
are important when doing outreach like this. >> Um and then also if I could who's who would be the point of contact or whose number other than the mayor, you know, uh unless I communicate with you, but uh
>> Caroline is kind of doing all scheduling stuff. >> Okay. >> I can do that. Yes. And I'll just get that from you after. Okay. And then also, um, I was talking with the mayor. We do have a large
circus tent. Um, it's 40x60. Um, you know, it's old. Pastor Lord traveled around the US with it. Had it set up here several times. We've had it set up on 19 doing outreach. Um, but
we'd be more than willing to set it up and have a team to set it up and oversee it and make sure the ropes are tight and you know the gate the gate would be closed right at once it you know the event the park closes at night. So
>> once we shut the vent down closed up. >> Yeah. I mean, we could set it up, you know, a day ahead of time or whenever you guys wanted us to and then we we could tear it down, you know, the following Monday or Tuesday, whatever work for you guys. I can put a team
together and save you guys some money, save the city some money. >> Yeah. So, actually on the first time in committee business is talking about the approval tent. So, I'm gonna when we get to that portion, I'm g we'll talk about that at that point. >> Okay. And then um uh if the city
possibly whether it be on the flyer or uh promoting the the Christmas tea decorating uh or tree decoration. Um so our event we're looking where we would be doing the music. I mean just correct
me if I'm missing it anything on this cuz we're going to do whatever you guys want us to do. Um but like from 11 to noon um that's a time where uh in years past you know the kids decorate
the tree. Uh we share the story of Staint Nick. Um you know the police department and fire department have been a part of that decorating the tree. Afterwards we brought the tree here and I think was set up outside here. Um it
I don't know if we put that on the flyer or what that looks like, but just having city involvement with the kids decorating the tree. >> So all we all we'll be doing for that day that Saturday is having a vendor market there with vendors and some food
stuff, right? Have >> um So I don't see where there's any >> I mean you guys do your normal thing in the pavilion. Um, uh, if I mean the only thing we would we would maybe have like Christmas music playing in the
background, but we could basically shut that off. You take over from 11 to 1, I think it is. >> Yeah. >> And then after that, we turn ours back on. So you I mean, my my thought was you do your program like you would. It's just while you're doing your your stuff
there, the vendors are there and people can be meandering through there looking at their what they have for sale, buying food or whatever, or be having kids over where you guys are at. >> Right. Okay. Um, so I guess what I'm what I'm looking at is
having the city more involved even though I understand now this is our event. you know, we've got the approval for it and it's under the banner of somebody cares, but looking for more city involvement with the fire department already being there, the
police department being there, um, giving away the toys then at noon that comes from, you know, the fire department, Tom Senior. >> Yeah. Well, they're they're always involved in anyway. >> Yeah. >> Yeah. That I don't see anything changing. >> Okay. Okay. I mean, everything would be
the same as I mean, your event would your event would be the exact same event it's always been with with the city involvement, the way it's always been. The only difference is is we would have additional vendors set up with their goods that they're selling and and food vendors. Everything else same. So,
>> that's that's all that's all great. I'm excited about that. >> Yeah. >> I'm also, as you can tell, I'm excited to all work together. you know. Um, and then, uh, Tom Senior usually is the Santa Claus help, you know. >> Yeah.
>> Outfit on and and then he hands out the toys to the kids. >> You guys have already coordinated with with those guys for your event. I mean, they're planning on doing that. >> Yes. Yes. Yes. Yes. Um, the only other question I had from I
believe Pastor Jerry was, "Are we looking for gifts from just the fire department like we normally do last year with the police department?" I mean, what a what a blessing. We had like 48 pallets of toys from Walmart on 54. This
year, I I understand it's a little different. We're not sure what toys we're going to get from the police department, but are we looking for just the toys from the fire department or possibly vendors as well? >> Be whatever you guys pass with fire
department, we haven't been involved in any of that coordination at all. >> Okay. So my question was maybe we can encourage vendors to collect toys and bring them out and be a part of it.
Well, we we we had talked about doing a toy drive for for that at one point, but I I don't I don't we haven't really >> other than mention it. That's >> Yeah, I don't I don't think we were doing it this year. I think it was maybe
something in the future or something because we didn't have time to do that. >> Okay. >> Just for this one. >> Okay. >> Um I don't think we're prepared for that. >> And it wasn't on the fly or anything. Tell people to bring a toy to get in or that. So, >> right.
>> Okay. >> So, something we work on for the next one for sure. >> Yeah. That was just an just an idea to for community involvement, you know, just an idea I had to get the community more involved. >> Um, that's all I have other than, you
know, I'd be honored if if you guys wanted me on this committee, I'd be able to help. Uh, some exciting news. Um, I've just been elected director for Turning Point USA Faith, Pasco. Mhm.
>> So, I do have experience with, you know, larger events and stuff like that. I mean, we do the five smaller events here, but I but I think I could really help you guys out kind of, you know, planning events and stuff like that if you guys would uh have me on your committee.
>> Yeah, like I said, I plan on taking it up on Wednesday. Is there any objections that by committee you guys recommend? Okay. So, we'll recommend that on uh on Wednesday and get you on committee if rest council agrees. And uh our next
meeting would be the >> 18th. >> Yes. I think we have to discuss that though. >> Yes. >> We've already said, right, >> but there's two of us that are not going to be able we'll come back to that. So, all right. >> Anyway, we'll we'll let you know on Wednesday how that goes and what the
next meeting will be. >> Yep. Thank you, Mr. Mayor Committee. And if you want to stick around, like I said, we're going to cover that about the tent and stuff here now. So, okay, that's all the public I have. So, I'm going to bring it back to committee members. I'll start with uh member Cano. You have anything?
>> Um, no, I don't. >> Okay. Member Lair, >> I don't have anything. Thank you. >> Vice Chair Gonzalez, >> I do not. Oh, no, I do. I want to make a an um just an announcement. We're having the Veterans Day appreciation breakfast tomorrow from 8:30 to 10:30 in the
firehouse. >> In the firehouse. Yes. >> It starts at 8:30. >> 8:30. Yes. >> Okay. Anything else? >> Coffee and donuts. >> Yeah. Um I don't have anything as well. Um so moving right into committee business. First up item number one, holidays event
December 5th through 7th, 2025. Approval of tent, outdoor theater, and portaotties. So in your packet you'll see that there is um one a couple u
uh quotes. The first one being on page uh five which is a coastal rental center and this is for the tent 30 30 x 60 tent and then 48 chairs the theater setup uh sound.
Um, I did not see any tables in this quote, unless I was missing them. Yeah, I don't see them in there. I went in a separate quote either. So, um, but anyway, this this quote is all that total to
>> 27550. >> There's chairs. >> Yeah, there's chairs, no tables. Um but anyway, seeing that $2,000 or whatever, obviously, um Pastor Troy has has volunteered to use his tent and actually
a little bit bigger. It's 40 40 foot by 60 foot. And I believe he has around 48 chairs as well he could he could use um for that. S do you think there's any issue if we were to to borrow that? I guess from a
liability perspective, we Well, there's liability perspective. Um, they'd have to pull a permit to have it erected at the park um and inspected. Um, especially, you know, just to make sure that it's that it's built correctly and set up right. Um, besides that, I don't
see anything else. Uh, I mean, if it's if it's if there's a path to do that, I would I would love to save that money to do something else with it besides >> Yeah, we'd have, you know, it would just be pretty much if they were going to set up the tent for their event, you know, you know what I'm saying? It was just they would have to just
>> they would be leaving it for the >> let the building department know and just have it set up and just leave it set up for the weekend and then just, you know, and just do that. Um but on you know on that it just I think it's just as long as we have it inspected and
signed off by the BO uh building official we should be fine. >> Is it I don't see any I don't see any issues why we can't because it's a temporary tent it's just going to come down after the fact. Is it uh you said it was older. Is it is it dry? I mean is it >> Yeah, it's a good tent. We have all the
fire uh tag and everything come I need to come to mic unfortunately. Sorry. I'm sorry. Yeah. Um, and so when we set it up, even when we set it up over here on Leo Kid, the fire department come out and they check that we got the fire
extinguishers on the pole and the fire stamp, the fire tag. We have all that information with the tent >> to do the same exact thing. Exactly. Wherever they set it up anywhere else and the parameters that they follow, they would just have to follow the same parameters that >> um to get the fee you wave for them to
>> Yeah, that that shouldn't be a problem. >> Yeah. What is the fee for the tent is I don't know off hand. Um I'd have to find out. Yeah. Is there any objections to waving the fee for that if we use their tent? Okay. Okay. Good. Um
so I would say we we leverage that if if everybody's in agreement. That's that save alone $1,200 some dollars. >> Yeah. It's 1245 for the 10. >> 10 alone. Yeah. And then like said the chairs were 120. Look like he's got those. And I mean, we can It's right
around the corner. I guess they're all stored over at Light of the World. >> Yes, sir. >> So, I mean, we can even help move those over if need be. >> We have tables. >> He has tables as well. Okay. So, he can he can outfit the the tent for us. >> Thank you.
>> Is that a liability for us to for city staff to be moving that stuff? >> I don't know. That's a good question, actually. Um, well, I once again, if if they set it up on their end, and like I said, we'll
wave fees and everything like that, that's fine, but I don't want to I don't want to intermix staff with private property, so to speak. >> It's their pro. It's their property. That makes sense. >> Is that Is that okay? >> Yeah, we'll handle setting everything up and bringing everything there.
>> Appreciate you guys volunteering that, but it's it's again from liability. They don't have tables. I mean, like I said, we have tables. I mean, I could have staff, our staff bring our tables, but you know what I'm saying? I just didn't want staff. >> Do we have enough tables? We can do that. Is it >> um
I don't think >> just to minimize what they would have to >> um we probably got half a just maybe like half a dozen tables, like six tables. I don't think we have that many. >> Would we rent before eight? >> Huh? >> What we rent before for the Centennial? I think eight. >> It was eight eight footers total.
>> And we've got six eight footers, you think? >> No. got like um most of them are six foot tables and I got I have a couple of eight foot tables. >> So, >> how many tables do you have? >> Well, uh >> I'm not sure to be honest with you. We have tables that we have in our
fellowship hall. We usually don't bring them outside. We probably got maybe six outside tables that we bring out, you know, to the park when we do events. So, we pull our tables together and we'll have more than enough tables. So, if we
could set up, they set up their tables and then if we need to bring more, we can bring that out. That sounds good. >> Yeah, great. >> Okay. >> Um, so that takes care of that. Thank you. >> I Troy, I would just if if we're going
to go forward that for your event, I would let the building department know um everything that we spoke about and that you'll be setting up the tent at the park. Um, I guess we want it set up before Friday, right? Um, >> Friday during the day.
>> Well, so or we would probably want to set up Friday night for sure. Um, whether we set it up before a certain time on Friday, I think that's probably part of this discussion here because I think we need to talk about do we keep the event there Friday or bring the
Friday event here. Um, so if if the Friday event's here, then they can set it up Friday night because obviously there'll be vendors coming in on Saturday and you guys would want it up and out of the way before your event on Saturday. So I would say tently plan on setting up Friday night before the park
closes. >> Okay. So >> which is pretty much going to be Friday afternoon gets dark. Yeah. Yeah. >> Six o'clock anyhow. >> And it's a 4hour I mean it's a tough job. >> Yeah. >> Yes. And we don't like to rush it. It's got to be done, right? And um so you
guys aren't doing anything on Friday night for this event. >> We are. Um and the original intent was to have the lighting and stuff at the park on Friday. >> Okay. >> However, we're going to discuss on possibly moving that here and saving money on the outdoor screen and all that
and actually show the film inside council chambers and kind of have the lighting here. We've got that big tree. >> Sure. >> Out here on the side and we're we're going to talk about that now. Oh, okay. So, if we were to do it like Friday during the day, um, so that we can be
done by dark and come >> Yeah. >> watch the movie if we want. >> We need a little more time past dark setting it up. I mean, if you had lights. >> Yeah, it's it's it's a big job. If we could have a day to do it, it be >> No. Yeah, that'd be no problem.
>> Are we able to close the park on Friday? If we can. >> We can close the park on Friday. >> I was I was thinking also Right. I'm going during the day to put the Yeah. >> Like the markings for the vendors and stuff. So, >> yeah, let's just shut the park down on Friday to get prepared. >> Yeah.
>> It gives you the name. >> Cool. Thanks. >> Yeah. >> Okay. So, moving into the the other portion of this um estimate is the outdoor theater and whatnot. And so Veronica had reached out to me as she was leaving and she noticed the big uh
tree that we have here on the side and um thought, you know, with weather or whatever, it might be better served to actually have the Friday night event here light up city hall. And you know, you think about that um nobody's going to see lights in the park anyway because it's closed at dusk. So it would be
absolutely better served to actually light up city hall and that tree um and have that Friday event here. we could have the food vendors out in the parking lot um for that first first night and they can move it over to the park for Saturday
or we can scale back the Friday night vendors just to the popcorn vendor or something and not do much again all for discussion but uh I think it's a really great idea um and again it's going to save some money we can show it on the on the big screen TV here it's comfortable
that way if it is a little chilly um it would be a a little bit better venue and it I we do still have which we found out that Newport Richie is actually having their light up thing on Friday night. So we're going to be competing
with that anyway. So it might be a smaller crowd of just kind of locals with with children. Um I think we really need to push the fact that we're going to be showing the movie. I don't know they're doing anything like that in Newport Richie. I didn't see that. train ride. >> But um
any thoughts on moving Friday here? What do you guys think? >> I was just wondering, are we able to do the three light the tree lighting on Saturday instead? So we don't compete with your parade. >> Well, there's a boat parades on Saturday at night. So that's why we're shutting that event down at 5. So really Friday
night's the the night to do it. But again, once it's lit up, I mean, it's going to be lit up the rest of the season. So, um, that's another advantage actually doing it here. Um, it actually light up the the city hall for the rest of the season.
>> I think it's a great idea. I also think that foot traffic, everybody passing through Rich Road, if we keep the vendors, our limited vendors, people will stop to eat and stuff and they'll look and they'll see inside. And I think it's something different. It's something nice. um different location here. You
could also like kids >> Well, we do decorate inside, too. You guys have a big Santa, I think, that goes out in the lobby. And >> yeah, they usually do a tree out in the lobby. They'll, you know, that tree will go either stay there or that'll get done for Christmas and then they'll do another tree out in the lobby. Sometimes
the church does another tree. We have >> Oh, yeah. They'll be bringing that one over from on the Saturday. >> We have a large We have a large Santa that goes out in the lobby. Um and then a few wreaths for the council chambers. We have them. Do do we do anything with the with the clock tower out there? Do we put a bow or something? I can't
remember if there's anything decorated on internet. No. >> No. Which which brings to the next discussion, >> right? >> Um, you know, we talked about the decorating for city hall. >> Yeah. >> And I I'd heard through the grapevine that that was a $7,000
estimate. Pass those around. >> The the only issue I have is food and drink in this room. >> Yeah. Especially because the carpets were just clean and the chairs are brand new. >> So, I don't know how we would
>> Well, popcorn obviously not a huge concern. Drinks obviously are um capacity. >> Yeah, sure. What's the capacity in here? How many chairs we got? >> I can share with Kim.
>> 68 or so. What's number of chairs we bought? >> 68. >> 68. >> 65. >> So, what's next? Is there a fire department rating for the build for the inside here? >> 10. >> Maximum capacity >> 999 >> is 99.
>> 99. There you go. So if we have let's say 120 that means 20 people won't be able to be here. >> 21 actually was a question >> 99 is that's in this room here right? >> Yes.
>> So we did have a few we could open the doors and they can sit outside the doorway I guess. >> Yeah. Yeah. The total capacity for this room is 99. I don't know. Do you think we do? >> Well, I was just wondering because I think like I feel like in the park we
might get more people and again we want to save money too. So >> yeah. Well, I don't Are we going to get that many people? That's the thing. And I'd hate to spend all this and then you know we only have a handful of people. >> Yeah, it's a lot. Mhm.
So >> I do agree with with Kim on that on the carpets and then you can limit people wandering around. I mean they can't really go anywhere here. But I am looking at the pricing $3,000
$10 for the tree just >> Well, so the the lighting would be outside, >> right? So we we would just come in here for the movie. >> For the movie. Yeah. >> So everything would be outside. >> Yeah. And then >> until the movie they come in to watch the movie and then that would be it. And so I think if we limit it to the the
popcorn, popcorn's not going to hurt anything. >> Yeah. >> Um you know, >> but they're going to drink something. >> Um you just say no drinks in here or water would be the only thing >> because you're going to choke on the popcorn in the oven. Just water. >> Water. Water. >> No soft drinks or juice boxes or
anything. >> Water marks too. Um, yeah. I mean, >> I mean, we can we could always um uh buy the the carpet uh clear carpet >> runners. I mean, that stuff it's relatively expensive, but um it's not
horrible. We could coat the floor with that to to help. There's pros and cons in both because I do like the idea of having it here and having foot traffic like Ridge Road and then you could start telling like, "Hey, you know, we're going to have events on
the weekend over here." Um, but this is >> And we could always have the movie out in the parking lot, too. We can still do the screen and and then out in the parking lot. >> Oh, yeah. That's true. Bring your own chairs. I mean, we're going to have to bring our own chairs basically to the park. So,
>> that's not a bad idea either. But the screen that we have in here, we can't take outside. Where's the screen? >> Oh, that's a screen. >> Yeah, that's a portable screen. You could actually roll that. >> Oh, >> out there underneath the pavilion. So, you can actually roll it there and not
even have this outdoor screen. Again, >> that's not bad. The pavilion and put that and people bring their own chairs and stuff. I mean, you could even set up chairs if you want to. I mean, it's a lot of people that would get I mean, I think in here we could
have it on all three screens, right? >> Yeah. >> I think we should play it by ear. Um, you know, I mean, obviously we could set up outside or in here. Um, I think attendance is going to be a factor. I think weather's going to be a factor. So, I think that just if we decide to
have the event Friday here, um we could just have those that redundancy in place, you know, as we're setting up and then see how it goes. >> Yeah. I mean, I think I think we plan on doing it out in the parking lot with that way the the vendors are there and
the lights and it'll be more um >> there' be more ambience in in here. Um, and then >> you'll get better sound with the film in here as you would outside. >> Yeah. >> Um, >> plus they're gonna have generators and stuff right?
And >> people talking and, you know, hanging around outside. >> So, in here is optimal, you know, is going to be the optimal because, you know, people are sitting in here watching while everything else is going on out there. So, um I mean
>> I mean what about like a roll of this queen that we could put down or something on the floor? >> Yeah, it's a plastic stick stuff is what it is. I mean it's >> there's nothing we can do like make it look like snow like just you know like the snow. No,
I'm just saying go with the theme. >> No, >> I don't think I mean >> I mean you could >> you going to be that messy? You could uh you could buy a roll of fake grass and roll it out in here >> that too. >> Fake grass.
>> Although I don't know if that probably pvious so it would leak down through anyway. So yeah, but we could I mean there's things you can do. So although I kind of like doing it outside to be honest. Um I mean we'd have that same
noise anyway. So, if we if we had the vendors kind of off to the corner, there's only be a few, right? Like I said, we could we could scale it back from How many do you have for Extra Friday? >> Five. We have right now we have lemonade.
So, it's like a drink. We have kettle corn, popcorn, pork rinds. We have Kona ice with the hot chocolate. We have the desserts, which is the um rice pudding. Mhm. >> different flavors. And then we have
wings, fries, smoked sausage, and cheeseburgers. So that's like the food food. So I what I tried to do is just get a mixture. So we have >> the food. >> I think it'd be fine if they had all that kind of in the corner. >> Yeah. >> Or even maybe along the side over here or something. So it's accessible, but
it's not right on top. And we we focus have everybody kind of in front of city hall and have the the screen there kind of underneath the the awning or something. We can get sound. I mean >> the speakers.
>> We've got speakers, don't we? Those big. I thought >> we have a speaker. Um I mean one speaker going probably like and I have to see how that's if that speaker would work with a however we play this film.
That's I'd have to get into it. You know this the stuff from the rental place was turnkey. If you know, we're doing it on our own. Like I said, we got to get into it. You got to get staff involved. They got to figure out, you know, run tests, wire it, uh, make sure that it'll play,
you know, if if it's a DVD or if it's going to be streamed, >> you know, making sure I, you know, instead of the audio sound from the TV, I have to see if I can, >> you know, get get something. Maybe maybe instead of renting all this, I can rent a what? >> Rent uh rent a few speakers or rent a
sound bar or something. Don't we got that projector screen? How big is that? It's bigger than that TV, >> is it? >> Um, well, I almost wonder we should use the projector equipment for if we're going to do it out there. You could do that,
too. It's just it's not going to be as bright. That's going to be brighter. >> Okay. >> You're going to see that much better than you were going to see a screen. Plus, you got to remember there's going to be lights under the pavil underneath the underneath the wall here. There's going to be the lights in the parking lot. So the projector probably very bright.
>> We don't really It would have to be >> ideally it should be in here. >> If it was if the projector was in here, it have to be pitch black so you can see the picture. It's not bright at all. >> We can really control the lights in here. You don't want the lights off out there. >> No. No. >> Yeah. So I mean it's going to probably be hard to see with all the lights on in
the parking lot. >> So uh just so we don't move off topic. So the coastal rental the rental agreement. So, we're not going to go forward with that at all. Um, what about the portaotties for uh >> We have to have those. >> Those we do. >> Those we do. Okay.
>> Yeah. >> Well, so on the port Yeah. So, I say we um we we kill the coastal rental. So, I don't think we need that at this point. Um any objections to that? Okay. Um now,
the portaotties for the park. Um, we had three in one handicap and then that we had those I guess sinks. Those are portable hand wash things. Whatever >> need. >> Do we Do you think we need four?
>> So, we have the We still have the pavilion bathrooms. >> I scaled this down from I scaled this down. I took one away from when we had the the centennial. We have four four port potties and one handicap. So I scaled it down to three and one.
>> They're they're unisex, right? So it's not like it's right. So I almost So I would think you could probably scale it down to I mean I don't know if there's what code is, but two or three. I don't know if
you need four. I mean you have a line. So, are we going to leave the other ones in the pavilion opened? >> I don't think it should be open. >> I don't think so either. >> It's going to be behind the stage probably. I mean, it's probably open for the
>> the the performers and stuff like that working any sound, you know, but public you probably just use the portalies >> and that way you don't have anybody throwing stuff. >> Yeah, exactly. >> Normally you see three and a handicap.
Yeah, I think this is sufficient. >> Yeah, start cutting down. You never know. It >> depends on how many people we're going to have. That's the only thing. If you have >> I mean during the market stuff, not a big deal. People are coming and going. Really when we're going to need these is
for the three-hour concert, >> right? The concert. >> So, we're okay with the three three in one? >> I think so. I mean, I think if you got cut it, you'd cut it down to two in one, but if you think three in one better,
>> portable toilets are expensive. >> Well, what about the sinks? Do we need Could we cut it down there? Cuz that's not much to two sinks. Do we even need sinks? Yes. >> No. Yeah. How can you not need sinks for a porta potty?
>> Look, look, the porta pies have hand sanitizer in >> I I've never sinks are rare to be honest with you. Normally it's just porta potty with hand sanitizer. I mean, if >> the only time I've seen these sinks if you go like the the fair or something,
they have them. >> We've always had wash stations. Um we've never done without them. I've I've seen people I've seen people use them. >> Yeah. at Centennial and Moon Bay and any other event that we've had. >> I mean, they even gave discounts on this, so it it would have should have
been more. >> So, how about Okay, cuz when I went to St. George's, the carnival here, they had three and they had one. So, three regular portaotties and then the handicap. They did have a one sink that
was like one for here and one for like >> I don't know that's two sinks, but it's one on one side, one on the other side. >> So, maybe maybe we could have two. When they say Brago sink unit, what does
that mean? You know, it's like >> it's a double. It's a double, >> right? >> I believe it's a double. I don't know the terminology. I'd have to find out for sure. >> I think that means it's a double sink. >> We can I mean you could you only have >> if you had two you have actually four
sinks, >> right? And then here we're having >> only one. >> I think you need one sink because you have hand because most people not going to use them but they if we had one >> two I mean this has three so maybe two sinks.
>> How many sinks do you need? You only have four people coming out of toilet at one time. And >> so it brings >> They're 130 a piece basically. So you save a couple hundred bucks. Takes down about 800. >> Like one double duty two-sided. Okay. So
they're two-sided. >> Two. >> Yeah. >> So two or one. >> So one one Bravo unit gives you two sinks. >> Yeah. >> And I think that's plenty for four toilets. >> That's pretty cool. >> Because like I said, most people not going to use them anyway. They're going to use hand sanitizer in the
>> Yeah, cuz two is fine, I think. >> So, cut down to one. Bravo. >> I was saying yes. How much are we saving? Bravo. 175. Yeah.
>> So, let's say 300 bucks. 250 something like that. What? Discount's 45. So they're basically 130 a piece. So 260. >> But were they giving the discount because it was for three >> probably.
But if we're only getting one, it's just 175 right? >> Mhm. >> So if you paid full price, it would be 230. I mean, sorry. Um be
right. You'd be saving 260 if they left a discount. It'd be 230 if they didn't give you a discount. >> The handicap have a uh what doesn't matter is we still need it. I don't know if handicaps come with some of them do with the
cleaner. >> This is tough decision. >> No, no. I'm I'm Yeah. cuz like we're wrestling here over 45 >> one. >> Yeah. >> One with two sinks. Cut two of the sinks out >> and we're good. >> So, two sinks out and then uh we're down
to two and one handicap. >> Well, said three in one handicap. >> All right. So, three in one handicap and take out two sinks. >> Take out two sinks. All right. So, it'll drop it down to about 800 bucks. 750 800 something like that.
And that's just for see. So this is for the fifth through the eighth. So since we're moving it here, we don't even need it on the fifth. So now >> Oh yeah. So now change >> they might have to change the price a little bit too. >> So we're definitely having the fifth here. I said for sure we're having the
fifth here. Okay. >> So we just need this the porta potty for the Saturday Sunday. I mean the price might change but I think it's just covering the weekend regardless but I'll find out for sure >> if it yeah if it's same it's same but >> and >> potentially could be less.
>> Was there a problem? I think there was that we were talking about that they shouldn't have dropped them off where they did for the centennial. They should have been placed somewhere else. The portaotties >> uh they were fine. We always put them there. We can move them. >> Is that where we were? Because I thought Veronica had said something. >> We can put them in another location if
you like but that's where we normally live. >> Oh no. I don't I I just remembered that someone said it was I think it was that it wasn't supposed to be there. >> They were supposed to be somewhere else. >> It's always where they've gone. >> Is that where it is? Oh, okay. No, >> I'm just >> But because this might be a different
event, we can move them. You know that they were on top of the hill. It all depends where you're going to have the vendors lined up. >> But that's the spot we've always put them. >> Yeah, >> that makes no sense. It's kind of centrally located, right? >> Yeah, that looks fine. Yeah. No. And you can go leaving and or coming or running
or whatever. Okay. >> Okay. >> So, just for clarification on the portaotties, it's going to be we're going to do the three units in a handicap and just one sink. >> That's correct. >> Yes. Okay. Well, one one double sync, >> right? One sink. >> Just clarify. It's a double
>> one Bravo sync. >> Make sure it's double sink. >> And then we we're done meeting them on Friday, Saturday, Sunday only. They'll probably deliver it on on Friday though >> because when are they going to deliver
it? Saturday when the morning Saturday morning they had to with their time script. >> Okay. So that solves that. So now let's move on to the the lighting aspect of this. And so obviously this quote you have in front of you is for a company to
come out uh provide the lights, put them up and uh take them all down at the end. Um, I guess this hasn't out until when they take them back. >> However long it be. I mean, to me,
that's non-starter. $7,000. I mean, I was looking out here before the meeting. We We have a lift, right? A boom lift. And the answer, you know, >> we don't have boom lift. >> Oh, no. We have a lift. But they have
they're part of your answer. >> Okay. We have to ask anything. Yeah. I just ask we had a lift. >> Yes, we do have a lift. >> What is it? Is it one of like will they use to cut the palm trees? >> Yes. >> Some of those ones that they drive around, right? It's it's a park it >> have to it's a toe behind,
>> right? That the forearms go out, stabilize it. Okay. That's what you're talking about. >> Okay. So, as I looked out there and I I don't know what was in this first time I see this problem, so I'm not sure what all lights were thinking
here, but there's there's there's gutter that goes all the way around the building and kind of stops 3/4 of the way back. Um, I put my lights up every year. I do very simple icicle lighting and it it lights it up. Um, they clip on
the gutters. It's really >> pretty easy to do. Um, oh, there's a picture. >> Yes. >> Oh, so they were Yeah. So, they were going to do the uh those simple white
lights around there. So, >> I would I would say we be better served. And again, >> are you are you wanting no staff work at all on this? >> Well, I don't want any staff working. We're talking overtime. We're talking this is going to take several hours of,
you know, of preparation to do and it's >> it's just, you know, this was not supposed to be a staff project. This was not, you know, and plus I it's um this is why we when we want to put on events,
you know, if we want to get more quotes for someone to do it, that's fine. There's liability, there's electrical issues, there's everything that I can I mean, I can go on about why it should not be done in house. And I wouldn't want volunteers to do it. I wouldn't want anything like that because of just
liability and risk. And I'm not I don't I personally feel if Mr. Butterfield comes back and says something different. That's his prerogative. But I stand that I don't want to incur the risk if I don't have to or put it on staff to do that. Plus, I have no one who's ever
done this before as far as decorating a 20 25 foot tree or done >> We can buy lights >> or done or done lights, you know, like that. We've we've wrapped we've wrapped the columns a couple of times out front. Um, you know, a few times in in the time
that I've been here, it was done a you know, a handful of times, but that's as far as the decorating capabilities the staff has gone. They've never done the building. have never done a tree or anything like that and I you know I they don't personally I don't believe that they have the capabilities to do that.
>> I don't think so either. If you ever saw how they did the front of the building with the lights wrapped around the columns >> I agree too. I >> I'll be honest with you to to hang icicle lights along gutter is I'd come up here and do it
probably two hours. But uh it's not I mean it's they clip on and the lights just feed through there. Nothing difficult. They string together. Um now the tree is is a little different story because obviously that's that's up
there. Um >> I mean for and I I agree with S on that like with the liability and everything especially city employee going and put lights something happens >> anybody for that. Yeah. But there's things we can do that
we don't my personal opinion this looks nice but I don't know if we need to have these lights on city hall because they're plain. I mean they're not really Christmas lights in that sense. my just white lights. So, I would think maybe if we can, you know, how
they have those like a spotlight or something maybe of different colors if that's something we can get. >> Those trees were only $189 on Amazon. >> What trees? >> Like to put those um >> but I need to give it light. >> They also sell the the ones that go on
the bottom and then it's like different lights. You can see on the actual wall and all you have to put is just set them on on the bottom. Yeah, like those lights >> projector thing that projects a plant. >> Yeah, which I think that's that's very nice. That's um more seasonal like for
us because these are just these are just plain. You could have these all the time, >> you know, my opinion. Now the Christmas tree, we call it like that. That's pretty that light to light it up. That's pretty. Yeah, they're like 189 those
two. But like the this tree, I think this is where we should focus on this because if these are the only lights, I don't I mean I don't think they're >> Did they break this out just to just to decorate the tree? I think they
>> Yeah, it said 3,000. >> So >> yeah, $3,10 >> for that tree. Here here's here's my thought. They went back to bucket lift and he didn't say no but
I don't know how tall that tree is. Um >> they see it >> but you could you could literally buy because you don't you don't have to wrap either a tree like that that's very uh kind of narrow and straight up is really nothing more is you you tie a light to
the top. You bring the string down to the bottom and you go over a little bit and you just basically come straight down. You don't do any wrapping around. Oh yeah, there power out there. >> Honestly, I don't know. >> Court, there's power on the outside of building
>> for sure. >> An outside outlet on that side. I don't I'd have to see. I know we have I know we we have very few outside outlets. I know uh I know there's one out front near the clock. >> There might be one or two near PD. I
have to check. I don't know off the top of my head. But >> I'd have to walk the building and take a look. >> But it's not like it's not like we have them every eight feet or anything like that. There's not there's not an abundance of them. They're few and far between. >> Bucking lift to get you up top. You you
start there. You drop it straight down and then you go you go around the tree and just drop them straight down. If it's 100 foot tall, 100 foot string of lights, you buy 25 of them, call it a day. I mean really
the um the trees that they have now is just really they all collect at the top and they come down and stop and it makes a tree >> and you gather it on the bottom like the lights or you just let it it just drops.
>> They just hang there. >> Yeah. And you >> I guess it's $3,000. I mean, you could do a lot for $7,000. And I can't even believe that that's what they were charging for this. We And you know, if we could even
if if you guys weren't pose just hanging icicle lights along the the gutter with clips, we wouldn't need to have a tree. You just light up city hall for the first year and we can think about options later. We could help. We could buy one of those LED trees that What was
it? How tall was that? >> I just sent it to Oh, I sent you the one that was like 7 and 1/2 ft, but they had they have bigger ones. >> I mean, you could probably get a 12footer that would be a decent size you put right underneath the >> Sam's Club, I think, had a 20 foot one
for $3.99. >> Yeah, something like that. And these few stakes in the ground and and it Are we getting any more quotes? Do you know or this was >> she reached out to this particular person. Um,
>> but no, I don't I don't know if she's talked to anyone else, but I I >> And we still have that. >> I definitely would consider >> somebody could find out those. I mean, along the river, they have those. The company comes out and sets that tree. It's just a lights in the shape of a
tree. It's large. They set those up and I don't know what they cause. Steve was supposed to find that out. I He never responded back when I asked him if he found that out. >> But I can't imagine that >> being anywhere close to $7,000 to rent
that tree for the month. So if you if you if you think we if we hung the the icicle lights on the gutter and I you have to do the top. Just do the ones that you know don't get on the roof. just go around the the perimeter there. And if you wrap and put a some
greenery on the clock tower, >> I mean, I think we should do that every year anyway to be honest with you. Just have some basic lighting on on city hall. >> That's what I'm saying. Like these lights though to me it reminds me like of catches or something. It's not holiday.
>> Yeah. No, this No, this is >> it's different. I wouldn't pay $1,000 for that lighting job. >> No, no, no. >> I think for $7,000, you could probably buy those lights and have them permanently installed. I >> think we can buy a tree. It's like three $2,000 and something dollars or
something that we were saying. >> Yeah. Sam's Club has the one. It's 12 feet. It's a multiolor. >> It's just a frame with the streams coming down. >> Yeah. Is that the biggest I have the 12 foot? >> I think to avoid any of that, you just get yourself several of the ones that we
were talking about a few minutes ago that we can just put out the yard and project onto the city hall building. >> Yeah, we could we could >> and and just slide out like that. >> Maybe get this one. It's only 229. And a couple of the other ones, the smaller ones, I mean, for $1,000, we could >> nice. Yeah,
>> the tree we can't light it up also with projectors like the spotlights and stuff probably the tree >> like like if it's snowing or something. I mean we have a lot of things that like you can do something like that like slide up city hall like you said make it
look like it's snowing with those projectors, >> right? >> It depends. I mean they may have better ones instead. I mean, they're kind of cheesy, >> but they're not cheesy. >> I have one in my house that looks like this.
>> Oh, so you're it's your house. I drive by. It's cheesy all the time. >> No, >> I already Christmas lights on. >> Um, >> that would be my suggestion. We actually just try to buy >> Yeah, I I think this stuff that way we
have it every year. We can set it up every year. >> Um, work to do this. You're not volunteering. Is that >> No, I'm not. >> Who's doing the work to put these lights up?
>> I I'd be happy to help. It's I mean I don't know. I guess >> I thought >> I mean I'll give an example. I was over here today and obviously staff inside decorated hung stuff for the ceiling and
stuff like that. So I don't know why one day the utilities couldn't put some lights >> up. What staff did inside an office is much different than what you're asking for. Do not please don't compare one to the other. >> But the setting up the tree the >> is much different. That takes that
that's >> that's that's not that's our >> I mean we the I would thank the committee come over here for one night and do some stuff. >> I do stuff. And we've got a meeting
schedule anyway. We can hang lights. So, it's always it's always nice to to just spend some money and hire stuff done, but you know, when it just it's cost, you know, I would love to have somebody after the flood do my floors, but I wasn't paying somebody to do that, so I
did it myself. I mean, yeah. Could I got hurt when I was taking up wood from the floor? Yeah, I didn't. Um, you know, we we we've got people that are out there doing a lot more risky work than hanging Christmas lights.
>> So, I don't, you know, and obviously if it's if we have some availability from staff during the the day to do that. Uh, again, I don't know how busy staff is. I mean, I know they're busy, but um it's not it's not a real monumental
effort to shrink some lights outside city hall. And and heck, we could pay people over time to to do it one night. It still be a lot cheaper than $7,000. >> I think we should get more quotes before we make any type of decision. >> Yeah. I mean, I don't mind getting more
quotes, but being this first one, I don't I'd be surprised if seem to be too much lower unless these this this indiv this individual company just was just trying to really rate this. >> They didn't really give us a discount
when you're looking at everything. >> No, >> they gave nothing, >> right? >> No. Well, they said that the board would like to take advantage of a threeyear or fiveyear contract discount. >> Uh they could reduce it 5% for three
years, seven and a half for five years. >> Bet they would. So, >> so we do we try to see to get more quotes for next week and then if not >> worst case we can buy >> eight lit trees and just put four on
each side of the entrance >> and a little thing to make it snow. >> I think anything we do on the ground is fine. I don't I don't want to have anyone either on the committee or staff setting anything up on city hall or that or that tree. If we get somewhere to do
the tree in city hall, that's fine. But if we want to get stuff for the grounds and set up trees on the grounds or some inflatables for the for the thing that we can do all do on the ground, that's fine. That's not a problem. Staff can help set all those things up. But I don't want to put anyone up in a bucket,
you know, and to incur any risk for an event where they they shouldn't. >> We can scratch we can scratch a tree if we just did the like I said if we just lit up city hall with you don't want somebody putting hanging stuff on the gutters. Um, I mean it's only was it 10 foot probably
out there? 12. >> I think that's too much risk there. >> I'd have to have a conversation with the director about that. I can't make a I can't make a call for that without talking to him about it and see if even if we have the time to do it. Right now we're working on multiple projects right now. So I'd have to see if he's going to
have the time. We're trying to get the park now. We're trying to get the park ready for this event. So, I mean that it's there's there's a lot of things that they're they're trying to do um right now. So, I'd have to talk to him to see if he's available and um you
know, we need to, you know, design a plan. That's why it's like when you call someone when you call someone to come do this, they have that floor plan. They know how many lights exactly they need. They know how many extension cords, where it's all going to be plugged in. They have a they have a floor plan, a site plan, and they put it up. You know,
if a bulb comes out, they come out, they they repair it. they take care of it. You know, it's it's a it's a turnkey situation, you know. >> Let's see for more quotes for next week, >> right? And then we can figure it out. >> But there is there is a lot of companies
I saw. So, this is the first one and >> I think we could do a lot of decorating on the ground if it comes out too. I think that's >> I think that's the best way to keep you know, best way to do it. >> Keep it on the ground, >> you know. I don't >> like I said I just >> Yes. I mean if if you do all ground
stuff trees or whatever it blow over and so that's that's the only bad thing about stuff on the ground if you got blow up stuff or whatever that >> you can stay >> but even that's kind of cheesy. I mean really it would just be nice to have some basic lighting around around the building.
>> We'll figure it out. We'll see what we can come up with quotes. >> Um >> I didn't see how tall it is out there. device that I don't. It's a it's it's a line and gutter that goes side. I mean, it's it's all one piece. It's a it would
>> easy install. Realistically, easy. It's just if if a ladder would >> But we have this top piece, too. >> I wouldn't do that. I would just do the >> the bottom. Yeah. >> Okay. So, we're going to go for more quotes and then if not, we'll figure out next
week what what we're buying, >> right? Or >> that sounds like a plan. >> Yeah. >> Okay. >> Let's see. Next week is the 18th, right? >> 18th. >> Yeah, we wanted to discuss that, too. >> And that that would give us another two
weeks before the event. And Thanksgiving is in the two days. >> Yeah. I said I I personally have problem trying to get up here and help make I mean I like doing lights. Don't have me on a ladder.
>> Yeah. I don't have problem getting on a ladder. >> I think the clock tower does need like a nice bow. >> Yeah. If we get a wreath and a bow or something, hang on clock tower. >> That too. Yeah. at the Port Party City Hall. Like a nice garland with the red ribbons on the
side. >> Do that. Yeah, >> because that looks pretty. That's something we can do. >> I mean, you don't need a whole lot. >> No. >> Really? >> No. >> Anything you put out there is more than we've ever had. So, >> okay.
>> Um, >> anything else we can talk about? >> Yes. I did want to bring up some other stuff. Well, we don't have any more quotes, right? We did the portaotties thing. Okay. >> Yeah, everything's everything's set. Oh, I do have something. Let me jump in here. The music. Um,
Lisa talked to the one guy I mentioned last meeting that uh he can do country, a little bit of blueg grass, Christmas, and kind of he do a three-hour set from 4 to 7. 700 bucks. Five piece band. >> Wow. So, >> Oh, less than three hours. So, he's four
to seven. >> And he's available. He's got it marked down. He's ready to go. if you guys are good with that. I'll just tell him he's on it. >> Yeah. >> Any objections for the music and that's he sets up whatever he needs to do. And like I said, 700 bucks done.
>> That's how much was before us. >> Yes. >> Did you reach out to Yes. They're only available on the 7th and it was the same price. It was 600 for the same. Was it three hours that he did >> 47? This is Johnny Cash guy you reach out to. He was available. Johnny Cash
guy. Yes. >> He's available on Sunday >> the seventh. Yes. >> Seventh. Yeah. >> I mean I say for the variety because he just knows Johnny Cash does. >> Right. Right. So fine. >> I think that's what Yeah. I think that's
what he caters to. I mean I don't know. >> Yeah. Um >> I definitely want to use a beginner future but I think for this little variety on that um >> Sure. >> I think it's a five piece band. >> Yeah. Five piece band. and I can do all kind of stuff. Let's just go with that. >> Yeah.
>> So, that's 700. We're at uh around 800 for the the portaotties. So, 1,500 well well within our 7,000. So, and then what Christmas lights stuff come out. So, I think we're again the goal is not spend all $7,000 on this event. Correct.
So, >> and then what we're what we're earning from the um or making from the fees that's going into our funding that's going back into our account that's going into ours. >> Okay. >> Everything fees in either. >> I just wanted to make sure about that.
>> Did you have an update on uh market vendors for the weekend? >> So, I did want to discuss some of that. Um my little so I'm coming up with a little issue with the vendors and it's just because I
mean it's protocol but mom and pops like little crafts ones and stuff some of them are saying no because they don't have insurance and the insurance is for them they're saying it's a little too much. I did look online I saw it was like $24 a month or
something like that. I don't know if they need a contract for it. However, we did We requiring them to have insurance. >> Yes. Certified uh certificate of of insurance if it's in a city park andor property. Last time for the centennial
since it was quick, we wouldn't need that. But for this one, we're requiring the COI. So, I have many that have inquired and then they're backing out and saying I can't, which is mostly the crafts people
right now. I mean, I have people that I've been sending things to, but as of right now, we have actual um applications that we have. >> So, these these vendors >> just go around have no insurance. >> Well, normally the places is just you go you go and they're having a vendor
market. You don't have to have proof of insurance >> with insurance if it's like a food truck. >> Yeah. >> Playing some type of food or something. But like Florida Cottage Law or or like crafters, they normally don't have insurance. Well, let me use I'll use my
wife as example. So, she was going to put her booth in there for this flower. So, she would have to have insurance to do that. >> Yep. >> Right. >> Do we have to require that? Because what I mean sense why you'd have to have >> Is that what Veronica told you?
>> Yes. And according to our our park vendor sheet, we have insurance. Each individual vendor setting up on city property is required to maintain a comprehensive public liability insurance policy for personal injury or death and
for property damage during their time at the specific event. Insurance is required with minimum polic policy limits of $1 million for bodily injury or death to one or more persons in any one accident or event and $50,000 for damage to property results from any one
accident or event. This policy must include naming the city of Port Richie employees agents volunteers and officers additional insured as pertains to the insured's participation in event name. And the way Veronica explained to me, let's say, for example, we have an artist that's painting, right? They're
doing the painting right then and there, the paint falls, the ground absorbs it, then it's like an EPA issue. So, that's why we're asking for that, but we're actually cutting ourselves because then a lot of people are not going to do it. Right now I have
>> I mean what about people tripping over the tent steak? >> Is that what >> Right. That would be our city liability for that. I don't that's what I'm saying. I don't know. But we only have one. >> I mean we can we can limit limiters and not
>> do their they won't mostly they don't. They just bring their stuff to sell. >> And I'm having people that Yes. Yes. Yes. And then all of a sudden when they say that I have many they were I even had a um she's a licensed social worker like a council a counseling service. She
wanted to bring her business and she doesn't have the insurance so she can't market there. >> Can council just can that be passed to council to wave that or I mean trust me you know I'm all about like following the rules when it comes to that stuff but >> I mean what did we do before?
>> I mean we had it for centennial. It's just if it's city property or city park, we can't. >> So, what's your >> experience with this? >> Is that a council decision if we can wave that or for the city? We have
>> insurance, >> individual booth insurance. I mean, obviously, if you're a food truck and you got stuff like that, yes, you have to have it and they would have it anyway, but these individual model pop people making flowers and and wood items and crafts.
>> Um, let me check with Veronica um about the parameters of proof insurance. She see where she's getting that actual information from. If if it's from the code, if it's from the state of Florida, from the building official. Let me find out for sure. She told me from the um
from here >> the event package >> insurance the event package was under agreement. >> Yeah, but that there has to be language where she pulled this from. >> Okay. >> I can't imagine we would that's a little >> it's a lot. >> I mean it's it's our event
>> and it's not letting like it's not letting us have vendors. >> I'm telling you I have tons. Yeah. Well, see this is why like once again I've explained before I don't
want to go on a tirade but this is why you have a have a centralized vendor handle that because they carry that blanket of insurance. >> Um even the um our former Centennial uh member
>> have insurance is let me ask you this. So, if we if we have uh vendors set up for an event that we're putting on, I can't imagine our our insurance doesn't cover that because we're putting on an event and that's what we have insurance for. It's our
park. >> That's true. >> Our one is is that liability from us. >> Our insurance covers if if someone is at our park and has an accident, but we're not supposed to like >> But it's our event though. But that's
what so sometimes insurance will be specific say we'll cover this but if you are if you're putting tents up then we don't cover this might be a >> because God for something will happen there. They're going to sue the city because we're here. We're there already.
>> That does make sense. I didn't think about that. >> We have insurance to to cover somebody trips over a steak or something like that that we've got. >> I I'd have to look into the parameters of our insurance about about that. And I wouldn't, you know, yes, we have insurance, but you know, I don't know if
it covers events. I don't know if it covers extracurricular activities as opposed to just liability liability issues. That's right. >> That's that's that's something different. So, it's like, >> you know, I'm never >> I've never had an issue where insurance
are we the the city's insurance was used to call for an event. That that would be a first. I just I that's something we'd have to definitely investigate and look into. Um, >> once again, this is why I don't >> I don't like to talk, you know, and I know I'm speaking for anyone else who
would try to be protecting the city. Yeah. And it's my job is just I wouldn't want to put the city in any liability. This is why a vendor would carry their own blanket of insurance when they're putting on an event. If something happens to his tent, that's on them, not
on us. That's not the city's fault. If he's setting up, if he's setting up an event, if he's setting up an event and pulls a permit, that's under the blanket of their insurance, not ours. >> It would be for anyone else. You don't want the city to start. That's that's
like always what I've always had a really strong issue with, >> right? So, so keep in mind, too, that this the city has ordained a committee to put on events and so we are we are in the event business now. And so we we need to have the ability to ensure
for those events. >> So great, they're great points. >> In three weeks, I got to, you know, >> we we may already have the ability. That's all. Just have Nancy check the uh the insurance policy.
And then if um yeah, we're we're only talking about such minimal risk anyway. I mean, again, I use my >> until something happens. Everyone always says that, >> right? >> Until something happens, you know, it's like, you know, and everyone wants to
look at me like I'm, like I said, I'm the one who's, you know, who's who's being the pessimist. But the thing is is that when that when that issue does happen, then we have to worry about how we take care of minimize risk. >> And there's been several times that this city has been sued for multiple multiple issues that happen that, you know, that
continuously happen. And we have we have that insurance to cover it. But I don't like I said I have to look into that. But that would be a first that that we are incurring special you know extracurricular activities and then covering for those for those vendors who are coming into that park. If a if if a
if a person has an accident at the park because they hurt themselves on the playground, that's the city's property and city's liability. But now you're asking me to cover someone else that's entering the park so they can they can sell and you know they can sell products. That's I we're not the city is
not responsible for those people. So why would why would our insurance cover them? I'll ask but that's that's the >> So I'm thinking more of if again somebody's walking through they trip over one of their tent stakes.
You know that. Now if somebody eats a cottage food item and they get sick, well then that should be on the individual make food, not the city. in it. But I I think county's vendors have to have some kind of insurance. Surely they would. I would not be if I was
selling food. I would not >> You have some type of >> I would have some type of insurance because they're going to come after me regardless. I mean, obviously if it's on a city property, they're going to come after everybody that can. >> Yeah, they will. >> But, you know, I would think I'd be covering myself. Now, if I'm selling
my my wife's ribbon flowers, what risk is really there? I mean, this I mean, somebody comes home, their kid kid pops it off and chokes on it. They're going to try. They're they're going to do that, right? But there's a, you know, there's there's a level of responsibility that, you know, you you can't
you can't uh again I >> the law is is a crazy thing, but >> you know, somebody can sue us because they go running through the park and they just fall and break their leg. They were running, right? there's a there's an
inherent risk that you're going to you know that the city's not responsible for just because they ran in the park and fell. Now, if we had a exposed tree root or something that we like, then there's there's something to come after us for, but just general things people could sue all the time for,
>> you know, they got a sunburn in our park. They can sue us because we have sun shades, right? >> You know, there's an inherent amount of risk you take. When you go to event, you're obviously going to take some risk. So, I don't know all the ins and outs of that. I'm not a lawyer, but just
I would think that our our insurance policy covers for most things we would need, especially if we're putting >> those things. Yes. Everything you're saying about if someone trips over a tree that is in the park, which is on city property, or they use our restroom,
and they hurt themselves on the sink. Yes, those things are constantly covered. What I don't think is covered and I will check is if we're we're now covering outside people to set up and have an event at the park. That's a
different scenario. That's a whole different thing. Well, >> well so so >> yeah, >> I'm assuming that they're not they have no problem signing a liability that um you know they come in, they set up their tent that that's all on them if they get
hurt you know to operate >> at our event. We're not gonna cover >> no >> whatever you're doing there. >> Um you're it's you signed a liability waiver right? >> Um your wife's tent for instance, you say it's it's completely harmless, but a
let's say a one-year-old walks up which her back is turned, tips the table over and hurts the child. >> Let's just say the tent collapses. >> Tent CL whatever table falls on the child. The tent collapses on the child. Who's liable? >> That should be the person with the tent.
Exactly. That's why there >> But my thing is cuz it is saying here city not liable for loss or damage. The city shall not be liable for any loss or damage to machinery, equipment, merchandise paraphernalia costumes
clothing booths dams exhibit materials, or any other property of the vendor or vendors, agents, employees, patrons, or guests caused by theft, right, strikes, civil commotion, fire, acts of god, or any other cause of whatever kind of nature. The city the city shall not be responsible for
charges or expenses on any materials, merchandise properties printed or advertising matter or otherwise delivered for the vendor. The city will not receive materials on behalf of the vendor. Vendor's responsibilities for structures, damages, operations area. Vendor specifically agrees not to move
onto or construct, raise or otherwise erect on the premise any tents, booths, buildings or structures of any kind without the prior consent to the city and the vendor shall be responsible for any damage to the premise and to the city's property caused by such acts of the vendor or vendor's agents, employees, patrons or guests, whether
accidental or otherwise. vendor further agrees to that all properties and decorations brought onto premises will be removed immediately for the following um activity. Let me see. So my thing is if they're say if they're signing all that that's saying honestly we don't
care if they have insurance or not. That's on them. >> It's on them. >> The person will sue them. And >> so we have insurance again we have to see >> I don't know if that'll hold up in court if that particular I don't know if that particular application will hold up in court. You could say, "Hey, I have this
document that they signed." But once again, you don't know if it's not held up in court. So, >> all right. >> But that's that's for a lawyer to decide. >> Correct. >> Yeah. So, I think this question is is is a liability
uh waiver to operate in a park if that's good enough to absolve us for some. Obviously, we still want certificate of insurance for the food trucks and stuff like that, but >> small tents with crafts and whatever. Uh the liability waiver puts all the
liability on them if that's good enough, which I would think it would be >> if they say it's going to hold us harmless. >> And I'm requiring everyone to have it. It's not I'm not changing. I literally tell them send me the application and they may accept it, they may not. I said wait until November 10th that I have the
meeting and then I'll tell them they have to speak with legal. I mean, it is what it is. The other ones they do have it. They have been submitting. Some have them, some don't. Um, the other thing, the other issue that I came with with the vendors is some of
them can only do two days and some of them can like they can only do or or like one day. Oh, I can only do Saturday or I can only do Sunday as a vendor. So, I had thought cuz we had said we only
wanted them if they're committed to both things, but it is, you know, the holiday season, things are happening. They may have other events going on or anything like that. >> I mean, >> I was thinking if they're not food that they have to be inspected or if they could just do Saturday and they don't have to do Sunday because inspections on
Saturday, Friday and Saturday, um, we can let them in. I mean, I was just thinking that if they say I could only do Sunday and they sell Christmas wreaths. >> I mean, I'm not opposed for the if they can only do I mean, >> Saturday would be the best. We want that
to because that's all we're doing is the market there, >> right? Exactly. >> And obviously the church is doing everything from 11 to 1, >> but uh you know, we're having a concert on Sunday from 4:00 to 7:00, >> right? >> So, so you're only talking 12:00 to 4. If if you get more vendors there on
Saturday and they leave, they don't come back Sunday, I I think that's probably fine. >> Are we having the are the vendors going to be there from 12:00 to 7:00 or they just 12 to 4? Cuz I thought we had them during the concert. >> Well, they they could stay there during the concert. >> Okay. That's what I thought. Okay. >> Yeah. I don't think they want to.
>> I was saying, Kim, that some vendors are saying they can't do it like let's say they can only do Sunday. They can't do Saturday. Obviously food since they have to get inspected they can it's only Friday or Saturday but like a Christmas reselling if they can just come on the 7th that is should be okay
>> for that >> I would pack as many on Saturday as we can there. >> Yeah. No, I'm trying to pack everything >> and then and hopefully they'll stay most of them for Friday. I mean Sunday and if if somebody can only do Sunday, >> let somebody else. >> Oh, I'm I'm trying I'm trying to get as much and I have
>> The benefit is they're only paying one fee. >> Correct. >> And they get both days. >> And a lot of them are amazed on that. They're like, "Wait, what?" And I'm like, "Yes, it's $50 for two days or for three day, whatever it is, >> because realistically, they're probably going to tear down and come back and set up anyway."
>> Um, even though the park's locked, nobody's going to I mean, >> yeah, >> we're going to tear ours down. May leave the tent, but we're going to take all our stuff obviously, >> right? >> So, >> so, um, those were the only two issues that I have seen that we're having. We're getting a lot of like I'm sending
a lot of applications. I have to follow up on them to make sure. Um right now I think we have everyone for the Friday um for food wise. Um and then Saturday and Sunday what I am telling them there's one that she like backed
out cuz it was sandwiches and I think it was hot coke or something and she goes I don't think I'll be able to do it because there's like many food trucks but we really only have five and I'm I'm really strict on that. I'm trying to be as strict as I can is they only sell one thing. That's what it is and that's what
they're selling. I'm trying not to mix >> um as much as we can and even for the crafters we have um businesses are asking like business to market their business and then um I was thinking tomorrow after and everything just go walk around and see if there's
businesses that want to join and want to do things um for marketing the events. Do we have the flyers already or >> we don't have Okay. Um, just to know cuz I want to put it just in the Bay News 9 or we don't need the flyers for that
one. The we'll have light up the city hall December 5th. >> Mhm. >> That's what we're calling it. Light up city hall >> and >> watch the and I think I'm going to do the night before Christmas. >> Okay.
>> But our theme is like the Grinch miss. >> Yeah, it's a theme. Grinch. What is it a theme? I didn't have to be. >> It's the Grinch. Um, light up city city hall and Mary. Well, we can do Mary Grinch or something like
that. Then, um, and Holly, what is it? Holly days on the Bayou Hometown Holiday Vendor Market and Christmas in the Park. We had that as well. >> And a concert. >> And the And then the concert's a jingle jam. >> That's the next day. Okay.
Um >> and I put I put in there. Um I put the guys give you that >> and we are the NPR the Newport Richie
boat parade like starting point right the bayou >> start by you. >> Okay. Uh, the band name is Bad Habit. >> Bad Habit. >> Rocky Boven's. Rocky Boven is the is a singer.
>> How do you spell the last name? Bo >> B O V E N. And the band name is Bad Habit. country, blueg grass, Christmas maybe some pop in there. He he takes it does but I think he's mostly country.
Okay. I'll tell the vendors that for the December 5th that we have, it's going to be here and then December 6th over there. That's how we have it. Okay. That's it. >> Anything else? >> We're good. >> Okay. >> Do you know I don't want to pressure it, but you know, we're going to have the
flyers by when? >> Okay, that sounds good. I'll put them nice. I don't know if that works, but put it somewhere. >> All right, so next meeting can't be here. >> I can't be here on >> and I'm away. I can be here through
phone. Uh, we're seven days to to do it. So, is there another day that week? >> I'm out the entire week. >> You're out the entire week. >> Be back till the 20th. >> Well, so you join remotely. >> Yes. >> Right. Yeah.
>> And we potentially have uh Troy on committee. >> Yeah. Um, and we'll also be down to a smaller quorum requirement. So, are are you able to join remotely, you think >> next week? >> No, >> you're out. >> I'm out.
>> I don't know. >> Will we be able to have it still? >> Yeah, you're good. Next week. >> Um, so with with anticipating Troy, that put us at uh six people, right? Yeah. Six people corn
would be four. We need four here. So it' be you, me, S, and Troy. We'd have four here or Andy or whoever. >> And then you could join remotely. So I think we're Why don't we keep it on the 18th then? >> Okay. >> That's already announced. And then um
>> Perfect. >> Tori, you good on the 18th? >> Yes. >> Okay. Okay. Anything else? Motion to adjurnn. >> Okay, >> I second. >> I have a motion to second. All in favor signify by saying I. I.
>> I.