##VIDEO ID:l7qJbOMbeXE## February reporting in progress M I have roll please I did that chairman John Co here Vice chairwoman Caroline Gonzalez here member Sal Cary here member Adam Thompson present member Julie Keenan here member Cheryl Taylor here member Kim lary uh oh you know what I sign in Zoom shoot uh let the record show that member Kim l is AB for today's meeting member Debbie Robinson here and member Janet applefield here you got zo going I do I think she's gonna join The Zo she's gonna try so she we can amend the role later but okay updated yeah thank okay okay first up comments from General Public we have no one in attendance so I'll pass it back to the board um we start start my right with member lary nothing at this time we got a lot to do so member Thompson um I think we're going to talk about the budget on the Gen I have nothing mfield um no nothing at this time sir okay at this time Vice chair goas nothing at this time member Keenan nothing at this time member Taylor I'm jumping in go ahead I have concerns about our promotion and marketing of these events we are coming up on them very quickly um in order to make some of these deadlines and have the participation that we need to we have to get this out on social media we have to get it out on the website we have to have um more distribution then just wires wires are not going to work um we have several of them coming up very rapidly that they going to take a whole lot of um people registering for participation I don't think we can get the participation by the dead by the date of the events so Are there specific ones that you're more concerned with than others or uh I'm cons I'm concerned with the business expo I'm concerned with a centennial event I'm concerned with a field day um I'm concerned on most most of them going forward I am also concerned is once we let that go being able to manage the registration of the participants the collection of any fees that are due and doing that all through emailing the city clerk although she is very proficient and excellent at what she does that's asking much more than we should ask from her so I'm putting that right out on the table before we start anything because we need to get our structure down you know from volunteer to participants to people that are actually going to come to these events um we're we're in not a good place yeah so obviously I think we're GNA look at a couple Flyers tonight I don't know if we'll have them all done are they do we have a version of and we on the golf scramble one Flyers but we don't have the other we need for Facebook and the other social medias and on the ones that we put up and I am meeting with Ocean Honda tomorrow okay the one that we put up it doesn't even show Ocean Honda unless you click into it and that's not which one um the uh opening day yeah it falls below so we need to have these all resized and determine who's going to do that because again s has a full plate I think we just need to go into the structure of putting this out here heavily so that we can get on board and then we can worry about the mechanics of the actual events because without people the mechanics don't matter right now the one F to mention I point that out as well so we going to fix that that one but I need a Siz as for Eventbrite we should have them for the stories we should have them for IG um there's three different sizes that are mandatory besides reconfiguring it for Eventbrite and then of course um managing all of the volunteers participants and um people coming um getting that on some sort of system well what would you propose I mean I guess what do we need I think we really need to get every one of these um signups online um I made the suggestion I don't know where it went um the job form the job form I don't know if that's feasible but if it's not feasible we need to get a Google Docs or we need to get something did you guys talk about Job forms I'm just I'm in discussion city manager and what direction he wants to take with that because you know he has to talk to the city city attorney on the responsibility of using an outside site to start collecting fees and and uh you know for these events so as of right now if we need to get this out I mean I think that I mean the concern of inundating the the city clerk the admin the admin email can be used for myself for the clerk and if we have to designate anyone else so I'm not I'm not too concerned about the influx of x amount of people coming in to to do that if we have to do this because of time because something else hasn't set up let's go ahead and get that out there as soon as possible so then that way um we've already taken a payment today from someone for the business expo so you know as long as they fill out the paperwork and submit the payment it's got to go to finance anyway to you know to do that um I I don't see the if we have to start doing it now let's just go ahead and let these people know and let them let City Hall will handle what cityall needs to handle I mean that's that's if we have to delegate we'll delegate handle it from that side I'm not you know it's not just going to be on one person it's going to be on you know myself if Adam needs to designate someone to put some time into this that's not the problem that's why there are staff members in this committee so then we can we can work these things out I have mentioned John form to him he was getting back to me I know he said he had to talk to Nancy about that so that's where we are with that if um I don't you know I was hoping that he was going to join us today which I'm sure as soon as he finishes because he just came in late from a meeting he should be here any time now so um we could follow up on that but if we need to do it because of and I I completely understand that some of these events are just a few you know few weeks away three four weeks away let's let's just tell them this you know this send it send what they have two two City Halls so we can get all this processed and then we can just kick back to those committee members and say look we have we have X amount of people who signed up for each of each of these events and let's and let's get moving if we end up deciding that we can do that we can always amend the Flyers we can always amend the information online and then go forward from there okay what are the other options of being able to send payment it just send a checkin I'm sorry what are the options of payment is it just send a check-in or I mean I don't probably right now just bring a check yeah right now yeah right now would be it would be check form now as far as the uh the advertisement on whether it be event right or uh Facebook events whatever that's something we need to do and that would that would spawn from the from the Flyers that we approve which we've got some of those done we'll we'll look at some other ones tonight but I don't know I was confused because is like right here on that one yeah this is the opening day you're talking about the the H Hond is not on the the tour day we're going to change if you look at it I looked at it on my phone and on iPad and on P show what you're talking about so it might be something we fix but I know the one the one uh history Heritage day or whatever that uh that did not have it on there so that'll be addressed and did we we've not created any Facebook events to we do interest or whatever right we did we did Facebook events for opening day and we've done Facebook events for the Heritage day and I think bowl and has also been done that's the way it appears in yeah that FL didn't have it on there that's why yeah that has it on there yeah it actually has it you click it has it on there but if we're looking for Clear Pro prom um presenting sponsors that should be very clear when somebody no agreed yeah I saw that too and I pointed that out and that's on a fly out here in front it's not on there so yeah and I'm in talks with a second one and I don't want to show that because that's not right going to be impressive as far as uh collecting money um I had a meeting with uh I had to talk to Matt this morning and we're kind of in the same place as far as when it comes to money is it it really needs a funnel through here if we're paying for it I mean if it's a City Event so I I think you're going to I think you're going to get some Kickback from the city attorney when it comes to using some other outside service and someone just writing a check here and doing it this way way that's going to be the problem suggesting that we can get around the payment side of it but the registration side of it rather than having to take it from an email or a piece of paper into a spreadsheet and then just Distributing it all goes into a spreadsheet and then you can simply click off who's Mak now as far as that using some other service I I have as far as the finance out of it I don't I don't care we were talking about MoneyWise like going through any type of uh uh anything else I mean it's hard to you know it's hard for anybody to say okay I gave you $3,000 and we got 2,800 because we paid it whatever you know so it's just it's a little bit better now as far as registration and putting any paperwork um again like he said we can we can dedicate someone some time whatever you need from us we're allow to do I'm not a I'm not a planner I finance I'm going to try my very best to do what I can here but like you're the best at that I am not so you tell me what to do with that all I can tell you is like money when it comes to the government side of it is just it's wi wonky so we need to really you know and I don't think that's going to be something the city attorneys even going to say hey let's we're okay with doing that and especially this close to to an event so as much as the you know just taking letting the Centennial Festival go okay if I hope to get 200 registrants on that all right having those then I have to track them making registration who made payment who's going to who's going to be there who has made it on you know all the lists that we have to and the promotions that we have to I field between 1,500 and 2,000 emails a day on my events a day that's what I'm afraid of that's a lot it's a lot and I'm doing it with a team of three you know I can do that and like like I said you know uh I can manipulate anything we have to say okay for this we had you know whatever you need like as far as when we take payments in I don't don't really write down who did what I mean because that's well you could put a simple check on them you know and that but I'm really worried about the registry registrations part of the emails that I take is did I register did I register I don't remember if I register it it's it's just a lot well you tell me what we need to do and we can do that because again I don't I'm not I'm not familiar with that so when you guys talk I I mostly sit here and just out gibberish because I don't really know how to do that uh so I know how to do this that part of it I can count it and you know make it right but as far as that but you tell me what to do and we can do that and I've got we can make some time back there to have someone help do that as well so okay well basically what she's going to need and anyone else what whatever their events is going to be is basically a finalized registration list on who paid who submitted and then they're good to go so until you know if we end up using a you know something like John form or anything else Google forms whatever we use like I said just to save time don't hesitate to let these businesses now to start sending what they need to here if they um if they need to pay if they want to pay by credit card um Adam I think we can look into that if they want if they want to pay by card as well so we can look into that but I know definitely by check if not we have a credit card paying system as well they should be able to pay by that but um our responsibility will be able to funnel that money collect it categorize it and then get you guys at list for whatever whatever event if x amount of people file you know 10 payments for field day we got to get that out to her if x amount of people do submit for the business expo we got to get that list out to you and let you know what that's going to be that way that way that's all being centralized through the city for that event and then we can we we kick it back to each Committee Member who's responsible for what and I file everything we get uh I put there's a note section it doesn't show up on our receipts but I can pull that and I can tell you exactly like the $75 I receiv received today I put the name of the person and you know 75 what it was for and now as far as putting on a spreadsheet or something we can do that and I can if you wanted to create something and send it to me I can absolutely I have my my clerk over there is fantastic at keeping things you know she's going to be a little hairy if I ask her to do more but I we can make that happen that's not a problem you just tell me what you need from me and I can do that yeah I'm not worried about you making accounting for I'm worried about the participants going um sending an email I sent the check did you get it yet I don't see it cashed I don't see it on my account you're going to get those series of emails and the it's not management of us it's management of them right if that makes sense yeah so I can make it sorry I can make a point to deposit uh things quicker we we you know that doesn't mean that they can find I understand I understand I'm just for warning you yeah no I get it on the next going one step past that I mean how are we on our press releases to even get these people to even know that things are going or are happening especially for Friday the press releases will be a general public um notification not necessarily the press releases will be clo the press release or the publication of the news will be closer to the events if they pick it up there's one Friday so I did not do one for Friday no so there's nothing no that's not true it has been we' we've posted on Facebook our website and I've posted it to mass media twice I also did an update again yesterday about all the meetings that are occurring on on you know especially during this week and Friday so perfect okay so it has you know it it's gone out there it in our mass media we um we have we have several hundred people on there so that and that went directly to their phones so they're aware okay um we did not run an ad in the paper that's we did not do that because that that requires you know you know spending money but I it has been posted several times PHL were you talking about like this like my bowling would be so here's the flyer and then they're going to pay and then but then I have to have a list of the people that have to sign up I have to have a registration is this what you're talking about because then how they pay but then how will I know that who's signing up how many people four people to yeah we had a bowling update here number two so we'll get into that I get more details on that specifically okay that's probably a little bit different than the rest of them but I want to bring out one thing is obviously let record show that kimary joined via Zoom so she she is in she might not be able to stay through the whole meeting but she is right and then um as far as the sign up stuff obviously the concern is if we don't have a digital uh Avenue to do that it becomes cumbersome for somebody to sign up they have to fill out a form you know paper form write a check come to City Hall mail to city hall there's it's becomes cumbers some where so if we had a digital presence out there it's very easy to click sign up pay via whatever credit card or whatever um that jot form solves all that as well as keeps the registration stuff make an acknowledgement automatically that they're registered can do payment or whatever and you could probably pull up a list too so I again I was going to turn over to Matt here in a minut see if there's any update on that but if we were to use something like that obviously if we do get hard copies in then staff would need to go out and put it in jot forms as well to that' be the repository to track all the jot form is nothing more than a a layer on top of excel that's all it is yeah it's just automated It's Already Done Right so we would basically whatever we took inhouse we would add to that spreadsheet I guess backend spreadsheet so with that did you get a chance to talk to Nancy about J forms or is that something we can use I think from the standpoint of of signing people up there isn't any issues with that it's the issue that's going to come is in any payment that's coming through an application like that but signing up it doesn't matter what we use so if they if they pay me a credit card how's that how's that work is that you got add it all go it would all go over to Adam so they got to have an end point for that to process yeah what what we can do is once Adam logs the payment we could even send out a weekly thing or a receipt or whatever that we've received your payment to keep them in the loop keeping them from having three to four emails of what's Happening do you have to do you have to put in and I've never used so I don't know do you have to put in your payment processing information or so when they when they click to sign up and pay where's it take them it's not going to be sign up and pay it's simply going to be register it will send them an email your registered pending payment please send your payment in by check so that's outside of job forms it's for Job form will automatically send that to them well the email right but the payment is is outside process out yeah you can could be or is outside could is it integrated or is it not integrated it's it can be integrated I don't use it for payments but you can uhuh so does the city have a a method to take a credit card payment yes you do but but again specific to building utility building or something yeah so it's not you can't use it for anything well you could we could we have to talk yeah I mean you could we take payments uh at the window but they you know it's billing payments it's Utility payments and when they show up so when you the way we process them and how the problem I didn't take a payment for anything is how we process it inside of a batch so it' be a little different than you know so if I come in and register for um the tour it's a registration thing right it's free be free the issue isn't using the credit card the issue is doing it online because you need a portal for people to be able to go in enter the information and do that now I you know be honest I haven't thought about this you know a lot of you know a lot of the utility payment other places have been you know we could use our U you know the same vendor that we use for utility payment you know we could set up extra so you know you can pay for other things we can do that and if we can do that one person one web ID and then just let them run we create an account for web ID we call it City events and then that web ID we can just tell people to pay through and use that web ID number when they pay we'll see what the payment is and then be able to you know to to do that so there so I think we need to set up that yesterday yeah well I can get that done tomorrow but also speaking of that is we need like a set statement that we put on our registration forms like to do this right do it this way this way this way and that way we can process all those payments and then we can just copy and paste it into all of our flyers and registration forms we talked about this about a month ago how we're GNA do that so we need have that so they pay that way I see it's easy to come in and write a check or whatever but again it's cumbersome so the more facilitative we can be credit sign onl and pay and that'd be great when they pay online they do get a confirmation number it's a 12 digigit confirmation number that helps track um because I have to do that the lean searches it's an easy way for us to pull that payment and get a receipt from it to show that they've paid instead of just saying they paid otherwise it's very hard to find pay charge that's mandatory but that don't think any credit card to get charged that goes from the credit card company even if they do they have the ability to use their debit card with no charge or no it's still 3% it's a processing fee for the we don't see we don't see that so we'll put that in the email to we don't get we don't take the hit for it either right so it's $50 they get 50 we get 50 yeah so they pay 53 we get 50 and the credit C $3 Mr chairman I did have one thing um Madam city clerk I have a change of time on the fishing tournament it's um 6 to3 6:00 am 6: am to 300 PM yes I long just of curiosity um the gentleman who was helping me suggested he suggested that's yes good time frame okay he said send them out at 6 and then they have to be exactly at 3 o'cl not 3 31 or anything past that right I just wonder how that might impact the Riata and that because we're going to try to do that afterwards um well God is not on here it keeps getting included with the fishing tournament it's but it's a different event right so we we make sure that we have a transition time between there and I don't know if that's we can come in at two I mean we can do that too but they wanted to send them out at six early enough yeah and I I I've not done fishing terms personally I know they start early right but uh you know to be out that long three seems belong to me I was thinking come in by noon 1:00 and you again maybe certain term it say or longer to give more time it's really you know it's well Cheryl what time do you want to start the regard um what we're kind of playing with I'd like to start it after noon about 1:00 and end it about 4: because we're we're making it more of a social event than a race can you separate the regard in the fishing tournament Ashley on the on the um event list separate it's on the same day I understand it's on the same day but it's two separate events on the same day right so it's confusing to see fishing tournament and rata with kayaks and canoes in parenthesis like fishing if we solidify time frames we could put the time frames with each one of them I mean I think they've got a slash in between them now anyway don't they no they don't it just parentheses so to me it looks like the same thing yes whatever you guys want let me know why can't we just put it on a different line even though it's the same day the same day but we could we can obviously in that box you could put two boxes one box and then separ in the times you could just put the time okay the I mean they're gonna have a separate flyer and all the things this is just an event list I mean it's it's it's built on it okay well the fish tournament will make it from six to from six to one then yeah that sounds good and then then you could probably do start two an hour in between good understand what the problem is make it on a different line but as long as we get as long as we can get them in before Sundown got it separ okay yeah you should have plenty of time you take it to six yeah you could easily take it to six what time are we doing so I know so I'm not going 2 to six okay thank you 2 to six what two to six is what the fishing tournament will be six to one six to one thank you anything else on that I guess in some on it the Centennial Festival um if the committee which is the crap they fleetest Fleet pest okay um I'm going to do it for what do you you want to wait till CU we got that's it number three y got it we get into it you guys have something say she wants she wants it on the other she wants it on the separate line that's what she's working on right now confusing you're gonna do the separate line put the times in it'll be separate separ if it I mean it could be confused somebody see it's not on the same day either they think it's a different day but so you write the same so you write the same day yeah have a separate time or you can just have a bigger box I mean I don't I want you to so H up on because they're the same thing they're two separate events they separate Flyers this this is just okay so when you guys are talking make sure your mics are on yeah one at a time so I think she can provide Separation on the same line with the time frames and all that because each each line is a specific day and it's it's just format that way that so if if if she if she puts a divider line in there between both of them on the same day and and maybe if you could extend that one I can make it bigger top of the other put on different lines but within the same that would be helpful put one on top of the other set it side by side yeah that do that because then you have room to put the times at different times even those the same day okay thank you yeah anything else Cheryl I'm good okay and I I don't have anything specific have anything public I mean comment wise just jump into the agenda so uh next up commit business I have number one is centenal events budget discussion um I guess pass that to s or Adam well I gave everybody what we have up to date today and kind of explain the the spreadsheet I have to you here so um we have the sponsor income that goes into Cash received um and then we have income also that's going to go in and see it's separated there but it's also added at the end there and at the top here where it says total fund so I put that at the very top so when we use it or add it the number will change you know the 27775 um and then down here we have um the budget so I put all the events down there the budgets and then what we actually spent and then kind of what you if you went over or under and that also will manipulate that number at the top too um so you know that so right now we haven't SP any money we have $7,777 um over here on the uh right hand side um I put the entry fee of $60 how many teams so nothing's in there yet but I was just mess around but we did receive $75 today for an expo entrance and that's in there so that's included in the 27775 yeah so the five was just playing around we don't have any entries yet no we don't have any entries yet but that's why it's still zero but the number is absolutely correct okay on there when will you want the actuals because like for opening day and the Heritage day I've I've made I've made some purchases turn in anytime you want turn them in I process and then uh make this correct all right so and I don't know how I was going to send this to everybody but like I didn't uh if I'm not sure how y'all want to do it y'all just want me to just input the information just give it out to you guys or after every event like so you see it is is there something Post online and just keep it updated online where you go to me I guess I can give it to S see if you can put on I just I give it to her I can update it every you know couple days or when we spend something when something changes send her she can send it out I mean you tell me what you want to do with it I mean I just uh you know if everybody starts you know putting stuff on there I mean so you you got some me how you want to do it I can just put it online yeah I mean we can add a SE a section for uh call Centennial budget and just put that spreadsheet in that budget and he'll update it you can even dynamically as he changes it just autoa just reads basically whatever right like a SharePoint type thing or whatever I don't know what how you guys could do that on the web but so on this list you can separate the fishing tournament and the rata I can do whatever you want yes please I took this off our thing here you got you got regata with kayaks and canoes and parentheses like it's a sub event fishing that's what I've been trying to say exactly thing but yeah I can I can make that into a second line absolutely okay thank you because it'll have its own budget for the rata as opposed to the fishing tournament thank you comments questions on budget stuff um I will bring up so we've got on the Bowling Tournament we've got I think 500 in the budget is that right yeah 500 where's oh here is um depending on and I don't know what we're going to need but just a cover but I just want to make people Weare if because the Honda sponsor and anybody else that does at that level they get free entries so for if Honda was going to do a bowling team I would have to have $100 from the city to cover their cost so and but that's the only one we've got and that would be eaten out of that 500 yeah I can I can do that way it doesn't it doesn't and I don't know if they're going to have a team or not but um if they decide that's they get two I like two team entries um so that's possibility we probably should send a formal invitation formal it's available actually you probably put event list together and just ask them which ones they want instead of asking for each one just here's here's what we've got which two do you want to use and then we'll know okay anything else on budget did um any of the other events have budget requests that they that this Expo obviously is coming up is there there's there was no budget for that right no there's no budget for that the golf t a a deposit of 3,000 3,000 yeah but we need to discuss the whole golf tournament thing to just to make sure we get the right numbers yeah we don't have a specific draw thing on the agenda so if you want to talk about it now we can okay um so that deposit nonrefundable that's going to ask the same question yeah um that I need to finish reading the contract I literally got it five minutes before I got oh okay um yeah we need to know if it's not because that's we only sign right and it appears so at first glance but I need to really delve into it um so it does appear so uh and also the fee is not due in the total amount is not due until after um on the 28th but the 3,000 is due by the the 21st um there's and is that is that was it covering food stuffs as well okay so that's just so there is a course fee which is $122,000 which comes out if we have 25 team comes out to $480 per team um food is $40 per person which is another $60 and we also have to have prize money so we're looking at Poss like 750 to 8800 a team would make it and they've also given us two forsome rounds two I think is said two sets of no two forsome rounds um also as part of the thing so what do we what I'm sorry so we so we put $3,000 deposit down we don't have 25 teams we have 15 teams we still at 20 we still have the $12,000 that's what I'm that's why I'm discussing this because I mean are we pretty well so I set we can get 25 teams I mean I know I could probably scr up three or four teams just from people I know but I yeah I mean as far as like going out and talking to people we definitely should have those commitments before proceeding yeah well you know from a if team's a four right um from a per person perspective that's 200 bucks a person yeah that's getting up there 100 bucks a person would probably be I know but that's the problem and you can only have the maximum number of people you can have is 144 so 25 teams that's obviously 100 so you can obviously have a few more teams and that would cut that cost down um but usually like 120 yeah most I talked to Ryan Ryan was going to sponsor the golf I think Cheryl has been talking to him as well on sponsorship and so I don't know where that's at and I don't know how that and Ryan is Ryan Burke he's yeah out hardpoint it's he's one that's working on the The Guild dog property stuff but I don't know and he's run a tournament before so I don't know have you talked to him and all them don't I don't know what a normal know him at all I don't know what a normal be structure is for a team um from everything my husband is run you know it's typically and his course was not quite as nice as one that's what I'm saying $100 person yes his was typically that was normal being they were at inisbrook I mean I would love to do it for 150 a person MH but that means we need some more sponsorship ships or need to take some budget and throw toward it because we have to have prizes and when do they need to deposit by February 21st okay why don't I see if I can have you checked with white white that doesn't ring let me reach out to Wentworth who's that Wentworth is right past harav on mcen Booth or East Lake nice course used to live on it um oh like switch courses all together yeah I think it's going to be more budget friendly and be able to be accommodated it's nice it's a very nice course very nice I didn't know I had an option to look at other courses well that was just again that was one at u a nice one that's where they have them again I don't know I any course we we don't have the city obviously so that's a little bit closer to the city as well yeah and see what they're on their schedule to throw fly in the ointment but that might be a little bit more well we definitely need to find out what's if it's refundable or not right um yeah and it doesn't appear so but I obviously need to it's only two pages and the date on the golf scramble is what month is that that's April 21st end of April yeah so not not too far off I know that's because we have to start getting teams in again we're coming up against the time CR see that's what I saying if we didn't have enough interest it'd be nice just cancel the event if we could make it work I know that people are interested in golf but trying to get it together yeah and this amount of time is yeah and a lot again as far as the fee a lot of times a company sponsor like City Port Richie would be a bad example but the City Port Richie wanted to put a team together they would sponsor it for the Thousand doll for that team or whatever so a lot of that happens I think on golf scramble stuff where they sponsor their work sponsors a team what word is available on the 21st that up they got event availabilities online well so we had it on a different date we had it on the what do we have it on four we had to move it because inbrook so if you want a golf course you could probably put it back to the original date potentially too is on the 21st or I think it was yeah give another a week even yeah is are they available on 28th I guess if it's a popular place for scrambles which YB obvious is thanks to the reality they need to have something to hold it if there's I guess a golf course that doesn't really do a whole lot you probably 28th is available as well yeah so if they if they're not scram there they might not require a non-refundable deposit because they're not you know if if it cancels they just gonna have people show up PL off from the public all right you may cancel this agreement only upon written notice the following liquidated damages will be charged in the event of cancellation any amount F and cancellation damages will be credited or deducted from Advanced deposits cancellations made inside of 60 days of the event will be charged 50% of reserved fees oh we're already within 60 days what what's the next threshold after 60 uh cancellations made inide 30 days will be charged 100% of the reserved tea times and anticipated food and beverage driving is pretty much 100% okay so that's where we're getting a hting a wall in time thoughts so this is a really expensive event yeah and I mean obviously we can't just smack $122,000 out of the budget to check at this event in case like we get two teams I would say I'm sorry go ahead I would say look at other options if we can um so that we don't take it off completely because there is some interest and that's what I'm seeing how about how about a mini golf scr that way we we can do it a Congo River of teams you know be a mini golf batt join you know I think we can get more more people to participate in that and we'll shrink it down I mean I know it's not as much as a golf scramble but if we just put mini in front of there it changes the whole thing golf scramble golf scramble I mean just thought just thr it out there be a lot less expensive and you know we still uh we still do teams we can still work things like that and probably uh put prizes in but I'm just saying between all our other events and just an FYI and I know we already moved past budget but I just wanted to since we're talking about the amount of money for that um I've already done we're still in we're still on budget okay so I thought we no still done um I'm I'm presenting to the the city manager to present to council the proposals for the fireworks for May 18th and I'm I'm at $20,000 for that so and that's that's out of four four different proposals so just to let everyone know where that's going and that I'm hoping to have that in front of you know for for him to have in front of Council on the 11th so we can make that decision so I can lock that data so why don't we why don't we reach out to Wentworth get an idea of what that going on um and I inside from the bowling that's out there people sign up now nobody signed up yet okay but it it just got out there I I have heard from somebody um jumping ahead I'm just using this an example of this is a much smaller scale cost and that um I don't know how fast these scramble teams would jump out there to do that so I don't and obviously with with a larger Financial commitment um it's concerned you know if we put it out say if we put it out today and people start sign literally have to put it out to all the churches all the businesses like I mean like directly to them not just out on the Facebook page or and just here's a link to like actually send the flyer out to all of these places in order to get that many people uh which can be done but um would be really difficult yeah because like you were saying like if the business put together a team I the the higher the cost the less chance you're getting people to do it too so um do do you think we could wait to make a decision on this next mon next Tuesday get more let me get more information from Wentworth and I can even call um for about the mini golf and just see what they would even have available SL right cost all that kind stuff and the with inisbrook you need to turn it in by when the 21st of February so yes we got time to okay we have time to get to next Tuesday I wish there was a way we could somehow get some interest to see if we're going to have enough what was you said 25 teams we' need to 25 teams is is 25 to 30 teams is a pretty standard tournament um we can have up to 144 people so you know I mean it's the makes it a little bit harder at that point so 120 people is pretty normal which is the 30 teams but even if you separated it that I mean you're still like 450 a team was 18 times 8 480 a team at 25 144 okay so he had 18 holes they put two fors on a on a hole it's a it's a shotgun start and everybody starts right yeah on different hole so that's what 144 comes in so basically you've got what 144 so that's 36 teams and I did talk to Honda um he's I mean if we're doing it at inisbrook he's willing to do the car the car he's he wants to know um how many cars to bring um to display so I mean he's all I mean but all he has to do is fill out insurance paperwork but he has to do that fairly soon so that's also another I need with some time budget so well I mean he's fine with it he's all good he's on board they've even given us um swag bags for the 5K event all right well and Ryan was gonna like said when he talked to me he was going to sponsor that event again I don't know what conversation you guys had but that was that's happening tomorrow or the next day yeah so why don't we why don't we leave it asbook push forward I'll get yeah I'm gonna get more inform some information on from this other Wentworth course or whatever to see comparative can we can we put together we have the flyer for that or no I was I had to get this information and figure out what we're doing before I I mean they don't take that long to throw together I mean we could probably put a Facebook we can start event to see we can get some interest on it just well that's where like from if it's just registration if they you know we can always say we canceled the event right um or changed it to here right so um we could easily put that out there so that people can start signing up hey I want to do this we don't know the cost is I know but that's but you can put out we are doing a golf scramble um it'll be a foresome team event don't have to put I mean just something basic yeah anyone's gonna want to know how much yeah that's that's going to be a FR that's well if if going back to what you said so is is $112,000 that's that's just golf $112,000 and that covers all the cost for the golf yep golf alone all right so realistically a Save Ryan was going to sponsor that that event he pays the golf fees $122,000 then then the fees are just basically prize money and food food is $40 a person right so that's another $60 a team so you I mean well depend on the menu that that the lowest uh it's 40 40 40 or 35 so 35 was hot dogs and hamburgers so I was looking at possibly doing the there's four choices um doing hamburger sliders and barbecue sliders $5 difference I guess was just upgraded just a hair yeah so that's 160 a team $40 a person and then whatever prize money I was figuring $100 a team to throw in the pot plus we you know we have the and then you just divide that so you have a first place second place third place closest to the pen and um longest P if we had 144 people at 12,000 that's 8333 a piece say that again so at 12,000 this course fees 144 if we had a full full that's $83.33 a person right and actually say Do by te so but there's I don't see anyway we get 144 people put it at 120 just to put it in more reasonable so 36 teams if we had a full if we had 30 that's 333 right so if we and he was 100 for food so it' be 433 so if we if we set it at $500 a team that's not Horrible no that's what I was hoping to do and that didn't include any prize money though but if there's sponsorship involved that could offset that that's so if we had if we had full 36 teams at $500 that would cover the golf and food no prizes correct if we get that many teams I was basing it on 24 25 teams 25 teams that's 480 right $1100 for food 580 $120 a person plus 100 so 40 so it's 160 a person because 25 that's kind of like their normal they said that was you said that there was a no normal size tournament is 25 to 30 that's kind of what they see on average go to yeah so that's probably more realistic number yes but the time crunch I'm worried we're only going to get like 15 teams that's where I'm by signing us up for $112,000 they could really fight us well maybe we make it eight was it $800 team that's 200 a person that's not horrible you're playing on inbrook which is going to cost you $100 anyway well when you said he was going to sponsor the event what is actually I don't know what that means so she'll find out more tomorrow but he said he's sponsored so I don't know right is he thinking I'll pay for the food I'll pay for the GOL fees I'll you know I I'll throw the price fund maybe know what how what kind of business this guy has yeah um and if it's if it's $700 team that's 175 a person yeah I mean yeah I was I'd like to keep under the lowest I mean I was thinking 500 a team but yeah it's obviously not feasible without a good sponsor if if we did 700 a team that's 175 person it doesn't sound as bad as 200 it um and that would cover like all the food uh see 700 maybe not prizes but we can probably get enough sponsorships to cover prizes 700 you say 25 teams the 17500 all right and we subtract off is 12,000 the total course fees course fee yeah that leaves 5,500 yeah just got fees and so if you take the 25 times 100 that's configure for food no it's 160 per team it's 160 per team yes right so times 160 2015 is 4,000 so that would leave $1,500 above the course fee and food and that's that's where we we at least need some sponsorship in there to cover a little bit better pric than that otherwise they're going to think it's not worth it except for the car thing that makes kind of worth it what you guys think of 700 a team and because at least $4,000 that you could pay out if we get the enough team if you had no sponsorships nothing right if you get if you get 25 teams and obiously the more you get the more you pay out I mean that that number is fine with me I it's just how many people do we think we can go well one i' like to know I I certainly don't want to go Sig in a contract until i' I'd like to know what Kenny's sponsorship side I mean if he's gonna sponsor this event and he's going to sponsor this event I want to know what sponsorship I would like to know what that sponsorship is so then that that tells us what we need to do right because I mean if he wants to throw $110,000 at it we can obviously great I mean we can do 500 a team and just be great so once we know that then you know then the next step is just putting it out there and seeing how many people actually reply to it um just to see if we're going to have a following and feedback from that so what number that would at what number and that's the thing that's that's that that's the key thing is the number I mean you know 500 to a team is you know is better than you know 800 you know or more it's just right 500 was was the number that I was kind of thinking that we were going to be in that realm but well so so if I so on the 700 if we use 25 teams that puts us at $4,000 extra after the golfing food if you divide that 4,000 by 25 teams it's 160 so if you was to drop the price $100 right to 600 then you would basically have um less less prize money but you get that it'd be 150 a person right 00 would actually be fine so why why we think why don't we set it at 600 okay what y thoughts on that I'd like to you got to play golf no just kiding please $150 we let you talk don't kid Vic Mallet 5152 Miller bio Drive I think that s's on the right path there you should do something contingent upon x amount of sponsorship so you've got something you can plan on and the mini golf would probably get a lot more Community involvement and more people involved than going out of County you know after the first meeting I attended I went back because podova used to have that Golf Course out there but I guess he sold it last year or something but be nice to have it in the county yeah I agree not no well we I mean we should have a commitment tomorrow tomorrow so we should have an idea but proba we won't meet till next Tuesday uh we have to discuss that but yes okay I mean that's that's our next um scheduled day but we need to discuss that I just wonder if we weren't to put something together at the 600 just to see if we get any interest yeah and if we can get we put in there we're trying to get this off the ground we need to know if if there's interest we're thinking around $600 a team and then and hopefully by next meeting if nobody responded to that that helps us make our decision right but if we do get some response back so yeah we would I might put a team together and all that we have it we think we might point on that is who are you sending it out to to get that interest I mean just sticking it on the website or the Facebook page is not going to get anybody put together some kind of thing on a Facebook page and then we can share out to all the Facebook groups it be on the website um there's probably some golf groupx at all huh can you throw it out on mixville well you go out when he puts on a website it goes out to everybody signed up for the website okay so that would go to the business Community yeah and and I would just put it out there we're we're trying to gauge interest in the golf scramble we're thinking around $600 we need to know within this week if if there's enough interest to have the event or not or something like that and then next week will we meet if we need to convert it to a mini golf event or something we can look at that or if ww worth comes back but I mean I'll go ahead and pull all the information together I'll call these places is there one in Pasco County that somebody could suggest golf course that would there's several there's several North here um off 50 52 the ones in 54 spring yeah and in Springs over here too which is a nice one Seven Springs is available yeah Seven Springs that's what I meant not Indian Spring Hudson Avenue all right call some other okay stuff Al Ryan is a member of inisbrook that's why that was always that's yeah which why I never went outside of that but but you until we know what sponsorship thing we we got to make other decisions so okay but I can at least pull the information together if he comes back with a great sponsorship we're still yeah and I'd say after your conversation tomorrow if you reach out to Ashley and she can get that information out to us either tomorrow or Thursday was called into an emergency okay okay anything else on actually budgets and stuff or anything but as far as like the doing the tournament it's it's set to go I just got to sign I mean even Honda's on board every everything is on board so okay did did Hond I know if he said he' do he know he's he's ready any course because he's a member there too he knows it's at the South course and he you have to say that I've not even talked about other courses with anybody so that I don't know whether if we were to change event would that affect his yeah but John was a really nice guy yeah no he is okay anything else if not I'll move on to item number two update on bowling tournament so let me give you an update on that the events up on tournamentbowl.com all the Flyers done um it's all information up there they can sign up online um and they would pay at the B there's no online payment um there is an option out there to put a PayPal address in but figured it' be better not to not to do that because see didn't have PayPal account and I didn't want to use mine and so the um they basically could sign up online through tournament bowl and then they show up the day event and they pay at the event and so at the event we would take in the money uh we pay the bowling alley and we we distribute the the rest of the money his priz so it's it's really pretty simple um and there's no cost at that there's no cost to go at the bowling alley we did we did switch it to I had to switch of time because um of Joe the other guy is going to help me direct it he couldn't get there uh at noon um so we we moved it from 2:00 to 6 and there's we couldn't do it at to bowling alley right here so we had to move it to the other alley off the old 54 so so the venue chains n so that's low South is where event's going to be on the 22nd um from 2 to 6 and basically you you show up at two that's when the check-in is and all that stuff gets done and bowling starts at three so anyway so all the details are out there Flyers done uh I took Flyers to both alleys to sit out in there where they have all their other tournament stuff um I think remember Robson had to leave but I think she's going to try to hit some of the the league nights I bowl on Wednesday night at South so I'll make sure each one of my teams in my league have have a copy of it and we'll push it um and so hopefully we'll get enough signups to to do that but again there's we've got 20 lanes reserved over there um so over the next week or so we should have some signups I I did have somebody reach out to me already it's looking at put a team together so I think we'll we'll do okay on that but we'll we'll know more as it gets it just went out the beginning this week so um Mr chairman what's what's the $500 for for the um budget then I don't remember what we decided on that so the there if if for instance if um signage whatever we're going to do signage for that tournament right um it's a banner or what have you um the I don't intend to spend that at all other than if there's like hosan Honda they entitled to two free team events so if they say I want to do we want to put a bowling team together then $100 of that would be to cover their their buying for the team okay um really other than signage and that there's really not any budget we stuck 500 in there I thought we were using the same Banner signage as we are for every other event well we're GNA we're going to make a we're going to make a universal Banner but um just in case any of the you know if we wanted to do individual banners for specific events if we come across that so and not know if we're gonna need anything really other than like I don't if we have to pay for ocean H Team entry that'd be the $100 so technically 400 come back yeah it's more or less just an estimated anyway so any questions on bowling stuff it's uh case you see the fight so $60 is a team entry that covers the the lanes the other $40 goes towards prize fund so uh next up it number three discussion on Field Day craft air flea Fest March 9th uh Shar I know you have some stuff to talk about on fleet Fest um I'm going to propose to the committee that we have a charge of $40 for a business vendor or a typical vendor and $10 for community members that just want to come out and flea market style um that actually comes from a request from somebody in um in the city that very much misses that ability to go up on 19 and pay $10 to sell their stuff so I thought that's that's a nice um nice way to engage with the community um Taste of Port Richie I'm proposing $100 per stop um for Richie Got Talent I'm still working on that car show 15 for pre-register car 20 at the day of the show Food Truck Rally $100 per truck soft cart parade $20 um pre-registered $30 the day of regard $50 um I'm probably going to put a um a a tier thing from $50 to $100 per entry um plus I'm hoping to collect per stop but that's a little bit later on the mut stri will be $10 a dog okay um do do we need to agree to set those fees now or I definitely need the Centennial um taste Port Richie and car show we truck off bre I think she needs to submit those yes can I just talk real quick because I have to hop off here I'm sorry you guys your husband said that's fine to that we're making flyers they really need to be consistent to what we already have um as well as especially where it says like some of them said for Richie they need to specify that it's city of PT Richie um and make sure that pretty much all the information is matching up to what we have on the other flyers obviously the bowling tournament is a little bit different because they're being directed to um chairman Hoover but we need to make sure that the stuff is going to admin at city of.gov and not just you know an employees email um so I just wanted to bring that up but I I do have to hop off I'm very sorry I'm working and have I have to take care of an issue here okay thanks kale thank you thank you yeah so on the on the flea Fest house we got these put together I guess right and I guess two versions one's landscape one's portrait no one's for the event it's sized for the event oh to go up on Facebook that's proper sizing this is a fire this is digital media okay um so it's just a make up because I wasn't sure whether we were going to change point you want to use the admin C for.gov email address that's fine and then um I anytime you put Fort Richie put City of Fort Richie Just is tied to the actual City okay and I would say centennial celebration flea flastic craft shell um because it's all part of the Centennial Celebration so we've been marketing as Day celebration and so on the cost for this particular event the flea Fest of craft show you said $40 $40 for a professional vendor or business and $10 for an individual okay or um we can say you know uh president of the city outside the city it's the $40 I don't yeah I like that better I'd like I'd like to have the those fees all the fees that she's mentioning put together submitted to the clerk so we can put it on the following agenda for discussion um that way we have time to to look them over I was just the tast for Richie $100 per stop what is explain that well they're going through and um going to different places right so if they went to five or six it' be like5 or $600 no for stop the stop pays for it so we're sending people there okay oh so they want can you explain that again yeah in other words if somebody wants to be on the passport let's call it a passport would have to pay $100 to be on the passport so because we're bringing business to them so let's say Hooters $100 okay and then how much would be the like let's say us the individuals that want to go to the stops or we just whatever we consume is what we pay what you consume is what you pay yeah free event for the participants yeah essentially you have selling stuff right okay okay buyers are free we're fine so well the only delay until next meeting obviously as a week goes by and we can't publish this out and try to get people signed up for it the is we're not defraying any costs here right this is just money coming into the city M can people pay the date of the event 36 no you sign for no so you have to sign it up okay you want to avoid that at all cost because then you people show up you don't know where to put them I was talk to you is there reason do you want to wait till next week or I'm just saying just uh you know just time to absorb you know compare these fees I mean uh flea Fest is in March I think shows $40 yeah but she's got to get people registered that's why I can tell you she Char $50 for our for a booth there at our Waterfront event right every month so this a little less for the flea Fest I usually do and this this is really an extension of that just it's kind of shared because we're not you're not having a separate first Sunday I'm not having first time yeah so this is the the the monthly Market yeah so this is this is a community market on steroids for the Centennial basically so so those vendor those vendor charges then would they would make you know they would make their their payment to city bichi and go through Adam commun Market has nothing to do with this this is Cheryl is the committee Manor for the city of she she's canceled her chamber event yeah the chamber event was on the same day as the cancer walk so that's that's gone cancel that this is replacing it so this is the city but it's what's good about it is those vendors have been coming some of them for three and four months now and this is just the next month so they're going to have hopefully look say 30 some uh typically not the same vendors but there may I know there I talked a few they said they were interested coming at for the Centennial so and I guess the $40 fee as opposed to the 50 normal fee would increase participation so we have more boo it it's a different structure when we add the flea Fest because they're not out there with professional vendors they're out there with anybody that wants to sell anything so there's a different level of sure expectation that makes sense yeah can we just for for for my sake for recordkeeping can we go through each one and give me a price breakdown so that way I know moving forward when we start taking in I know yeah we're just we're just all about the flea Fest craft show right now flea yes flea Fest craft show much Str though she was all of them but I'll submit those by okay email yeah okay so flea Fest yeah so that's what we're talking about now the flea Fest what is what is this the recommended price she recommen 40 for vendors and then $10 for for public for public and is there a size 10 by1 so 10 so 10 by 10 for public as well 10 by 10 T tent tarp tailgate okay and that was only one for this event specifically for this item yeah okay thank you so does anybody have any quals with that pricing I mean again whatever sh is coming in the city it's it's a money maker I think that's good I um and I need the um Ocean Honda lo I to yourself me you should have it okay I'll double check so by consensus is there any objections to 40 and 10 no okay so move forward that and make those changes to the uh the flyer and cost on there and we can push that out is there a limit on attendance well as far as boost yes they how many 10 can you get in there 200 200 200 thank you does that leave room for Honda to have a a booth or is that included what they included in the number and the 200 200 is full okay do we want to do we want to limit how many the public so if this say 400 Max we're going to allow 100 public and 300 business or 200 200 or matter you have three weeks to St get participants on this event I don't think we need to limit anything okay why nothing that mattered okay so let's let's get that out and advertise so anything else on the flea Fest craft show any other changes to the flyer or the city of Port Rich anybody else have any as long as I mean if the dates and times are fine and the she's got the right address um she's going to change the Ocean Honda Logo um admin at city of P rich as long as we make that change um and the time so you want to have a sign up on the back we have on other flyers that people can yeah fill out and I'll go ahead and do that for the fly put it back together with just the the information you need to sign up and whatever and I think we're good uh what event did you want to talk about you mentioned the T what's do they want that submitted by okay this is the first one that you have right the other ones are after this okay so yeah we wait till next week to cover the rest of those okay um field day yeah um all right so obviously I need to add city of Port Richie at the top do we have something here see um and it's not uh I don't think it got printed it's did get emailed um what this is what it looks like let me see if I can pull up here uh I thought it was cute but it's simple I'm not a graphic artist um the the biggest part i' other than adding city of is I got to have the Honda Logo you have the that one you were gonna send out yeah I'll make a note okay here I just s a share reest okay so I need that and also we need like for the registration form we were talking earlier about solidifying this is what we put on all of our registration form so I just need like what are we saying what do we and like the jot form if we're just doing the registration there I need like the address the website address so um that part is just as far as the flyer goes that's pretty much it um the 5K would start at 10:00 a.m. in Waterfront Park go down to Nicks park around the loop go down um R River can you put can you I've got there's a link on the um I think she sent that to you is there a way you could put like on the on the flyer kind of a map with the I could probably do that graphic of the map with the route there y I can do um and anyway and it would go back through the neighborhood and then come back around back and in back at Waterfront Park so that that way we're handing out um so the the costs come from we need a starter somebody to start the race I don't know um whether that could be a DJ we need some kind of a DJ or announcer for the event um we need um medals t-shirts and then it's $20 per Runner so the metal would cost would be covered the t-shirt cost would be covered safety penss for the numbers the numbers would have to be printed um water bottles I'm hoping to get um a sponsor for the water bottles with a company logo of some sort on it um and Swag Bags I've got to start with Honda but I've got a few more ideas as well on that um is it be prize money for the 5K race or no no no uh the question had wasal they every person gets a metal okay one medals and t-shirts I don't I don't know well so each one would get a T-shirt and a metal um and they would get the t-shirt before the race and then we would expect them to wear the T-shirt during the race um but I'm saying so you're giving them t-shirt and a metal they're paying for it yeah it's 20 $20 yeah I understand that I'm just asking a question oh yep yep so that was my thought um but obviously we have to agree um so the Shag bags would be all I might have to buy the bags themselves but that's super cheap yeah but um everything inside of them would be donated um the chili cook off itself would need Bowl spoons napkins are we selling drinks are they just going to get those from food trucks uh and then cheese and so it's minimal cost but $2 a bowl they obviously that would cover that cost well is a so on the field day for for food truck stuff are you are we gonna have those is that because are you helping with that or I don't we just we slightly discussed it last yeah I I think we probably should have some some food vendors there field yeah for sure you know three or four is not that would probably be fine um I'm estimating like up to 50 Runners so an entry Fe get more because it's a a 5k fund run it's not necessarily A is there entry fee for the food well just what's uh what do you charge normally 50 50 yeah yeah standard there's nothing on this flyer that talks about the field day like which event you're going to do is there entry for to participate in the events so when they would get there there' just be a little sign up table and just have like a sign up for each one and we'll have them scheduled out so that that way we you know that way pretty much anybody can join in but that way we make sure if we can only have 10 people at this event or or 30 people however many then we' only those 30 slots would get is there a payment for for that no not for the games the field days is the field days side of it is completely free um the money comes from the run and then just the offset the cost of um like the bowls and stuff like that the $2 per bowl of chili a lot of um race um registration forms have um Insurance waivers do we need need to include any of that Matt do you know or do we need to ask the attorney for the field day participants probably some kind of and the race and the race guess might twist an ankle or something does that need to be included in the registration form when I pull when I pull Chopper into the river when we have to war event waiv yeah typically is then have sign all right and with the tug of war I don't think we can actually pull somebody into the water there's too many Barnacles and oysters and stuff so what I was proposing is we have like 10 yards or five yards however much room seems safe and have a line on this side of the river and a line on this side of the river when they get crossed across that line not actually falling into the water to be safe that doesn't sound fun at all but it's still across the well hopefully newort Richie is going in the river that's what that was could be us I guess well you should care because you're going to be on a tug of war line just says he the anchor he's the anchor you got to fight s for that that's my proposal is to be safe about it because otherwise we would have to have some kind of a landing there to cover burnac I mean then that you're talking a lot of cost and a lot of preparation that's a better IDE was a you get one those mats or something to lay on each side I mean once somebody goes in the water it's youd stop I mean I know I get that but you can have four or five people falling in the water CU once one side loses their balance it's that's first three to five people right following Su I say pull them in water I'm down for the consensus I think it should be I mean I'm G be in the front so it's I I think the water's a bad idea I think we should have I'm I'm S I mean people are really excited about seeing this I get it how many people and it would still be over when I brought up everybody was like oh that's a great idea right I mean it would still be Cher is it just you and Chopper having that conversation many people is everybody well we talk a lot of people now so I mean it's people are we're trying to get the uh you know the anticipation up I mean if it was like a pier on each side I don't see a spot on the river that yeah so I don't I don't want to fall in deep water so I mean well it would be safer to fall deep water though and then I agree with her police boat could fish you out I me it would be much safer it's the shallow water I'm worried about because I mean I falling in and it hurts a lot so I I would I would think that we uh we we got to find a a place I actually went down there to look on the on the Newport Richie side over there that's probably good but on our side it's all docks and right that's so the problem that's that's the problem at that location I I don't know if you move on back um I didn't go over there but uh I know that we have um there's a marina there there a boat ramp don't look at me I'm totally against this boat ramp even if you're talking about a boat ramp a boat ramp has a ton of barnacles on the end you cannot go on a boat ramp I listen he wants to do it let him do it this is as long as everyone signs the do he wants to go in water let go he should just drop in water that's fine I'll for that armor helmet yeah don't I'll be ready mean we're talking stitches okay I don't want you to have stitches well um we take you out to Journey key all be the battle for Journey key need have something close to Short because nobody can see out there actually live stream with big screen out water park or we drop them all off at dery key and the first one that swims back yes wins perfect wins both cities right the key the keys to both cities we'll put Big B big Keys okay so we just changed the event to City of P Richie for real there you go no well I like I like the tug of war so we I guess we if we don't to do it across the river no I mean I think across the river is great as long as the still have not heard back from um administrative Captain Thomas Quinn next door um but I was supposed to hear from him earlier but did not uh anyway we it sounds like they have the Rope to do that but I guess I guess for simulation purposes we could get two of those little plastic swimming pools at the line so that the first person goes into the line maybe do that or something yes we could definitely do that all right in in the name of safy sounds much safer yeah CU I don't want I don't want Chopper to get hurt so well you'd be safer than you at least where we're talking about doing it all right we yeah figure that out like I'm okay with taking the river out play I mean well I mean I think it should still be a crossover just taken the yes getting in the river right out of play unless you find Sandy and on both sides that's just not there yeah I mean I've looked at search but I have not found anything yeah with enough space I mean there's a couple little where you could kind of walk in one person but not yeah Julie can you add like um Kim was saying that you know the city of por Richie centennial celebration on there that first off yeah and then list the yep same stuff um and then the wording for the registration and then obviously I'll need a waiver of some sort sending a legal team to definitely have a set waiver maybe for all the events that we have like this um the other thing because we're having games ises each person that we'll have to have somebody registering and which I can do um that every person will have to sign a waiver when they come in if they're going to play in the game is well what do you have a list of games or like cornhole I do have um some of them are listed on here I've got cornhole Sacra tug War obstacle course which I'm hoping I'm proposing to the fire department to make it a future firefighters obstacle course oh that's what I'm hoping to get from them um limbo um and obviously cornhole can be accessible and then there's a egg and Spoon race it's like five people in a row which can also be an accessible thing expensive now days bud right you know like the 40 cents an egg can do Easter um and a three-legged Risin I had a question if anybody had anything else to propose as far as we don't have have too many greas pigs grease pigs yeah yeah I'm surprised they didn't make the list already well see that's the difference between guys and girls putting the list together what about uh what about pie in the face for the city managers you were up that dunk tank oh do we have does the city have a dunk tank no we don't have a dunk tank I don't know I guess you could rent those have we yeah you can rent one s have we ever rented a dump tank we had talked about doing that on the opening night we should do that though on field day that would be nice all right inad pie in the face one second I get this important information come sparkling water D what about the pie in the face well what we could propose is that the first second and third Place winners of all the events get to hit throw a pie in your face or first maybe the winner of each race gets to these are not like spectacular races so I mean it's just going to be they get a swag bag it's a fun day yeah right but like a dump tank stuff I mean I would sell tickets to throw or whatever right yeah we could do a dollar a ticket on that yes and they get three balls or something um but the p in the face Maybe the winners could yeah figure something out okay I just want to get a pie you're not I get a pie in Matt's face that's all I'm looking for wait no I'll pay whatever the ticket price is what depends what flavored pie is yeah what don't you like no it's usually just whipped cream and a pie shell we want full nasty sticky apple pie or something um but the proposal is to do each race at a set time so that way everybody can cheer everybody on um and so the the chill Cookoff would start at the judging would be at 12:00 noon and then sell the polls directly after now is there entry fee for the chili I do not have one on there and I don't know that we really need one um because they would be bringing a pot of chili well I just say if you if you had an entry fee you know this goes back to the whole city money thing or whatever but if you had an entry fee then the winner would get prize potentially and a free pie throw they like all right um but that was another question um on I mean the Flyers to be fairly succinct as far as information goes is there like you can click on the flyer but is there another space that we have that would spell out every more details about the event when you post on thing there's a narrative you can put with it that you list all the stuff on but there's a a Nar so I could put something that could be for a narrative and then also the flyer then here's the flyer which is where they register well then I wouldn't have to put as much stuff on the flier okay that would that way I could get more all right so so J Cookoff entry fee would be $10 maybe like that you were asking also who um who's judging yeah uh so then that comes down to who's G to judge the Chile um I I mean I assume maybe whoever committed members are can join as well as I know EI that or council members can judge um yeah I mean it shouldn't be I think it should be mostly City pief officials I mean like the fire chief hopefully it'll be there yeah or I mean but I went to one where basically so so we it was a donation obviously we we paid uh to eat and we each just got to taste the chili and then we put a card in which one like the public basically judge at the end you kind of who lik what ticket wise and then they that was winner only problem that determine the winner at the end right the only problem with that is somebody might make a pot this big somebody might make like a massive crock pot full so I mean this one might have six bowls this one might have 20 bowls I mean I could specify they have to have enough for 20 bowls you go right yeah I mean so and this they had that same issue some was small pots some was bigger pots or whatever but the sampling you basically just went and sampled a little bit right from each one I know and then obviously with your with your payment you got to eat too but if they you know if it's just everybody sampling little little cups or whatever oh so you want to just give out samples yeah well I mean this is your event so I'm just that's no no that makes that's a format that you can they taste cuz nobody's going to eat a bowl of chili from 10 bowls or 10 people chili no little little shot glass of chili they taste each one of them and then they they could basically say just use the little cups they have a red ticket and they put it in whatever one they like the best that's one way to do it and then that then you get the conglomerate basically vote as opposed to the individuals or you could we've got like a 100 people 200 people there um and you have I mean you'd literally take all the chili to make those T cups then there's not really enough for lunch I don't know if you would want well we're going we're going food truck stuff there too exactly so that's why this could just be the just the tasting well for a dollar you could get the samples and then vote and then you could also buy the regular size bowl for $2 like you were thinking that's that's going to take so much chili I mean if you got so many people there well you have small samples people I would say don't plan on eating chili it's just it's a chili cook off and you yep yeah okay and if they have leftovers or whatever they want to give it out or whatever it's after the contest so we could do like 50 cents a tasting or 50 I don't know or a dollar $2 and they can taste them all entry feet to put your chili in then there' be a small feed to taste okay and participate in the thing like a dollar something like that but now do the do the do the chili makers also have to pay an entry fee to be part of it CH makers entry fee okay and then that way the winner would get some money the money I mean or gift card or whatever do like a hottest get like you have a couple different divisions you could have a spicy Blends and uh well we could just do the hottest chili and the winter chili oh see put them all on this have a couple different you know I get you hot chili best tasting Best in Show just like two or three different that makes sense and so I'd have to come up with a little card on for them to most gas producing chili oh God T like that I think there should be just a limit like three categories right that's what I saying just like two or three yeah yes definitely the winter the hottest and then maybe one more three three Color tickets and they put all right so how do I go about getting a like a DJ or announcer is that just going to be one of us that's going to try to announce the events as they come up or like who's winning the race one of us could probably do that or do I hire a um like a DJ well that could play play music at the event and announce everything I think the two things we need to establish is you know what's your overall budget going to be like what what you require and then that's where asking and then start getting quotes for for entertainment or a DJ Master ceremonies someone to do that throughout the day so right but now that we've got I mean because the runners will pay for everything the entry fee will pay for prizes but then we got $2 to taste I mean that's going to cover like all the other costs and that's what I'm saying that's why if you have a projected Bud then don't because that's why I needed to discuss all this for field day is that something you want to do or no no um cuz I have was def I have an obligation on the eth I'm perfectly fine pulling it all together but I just need to know what my parameters are what I'm allowed to well you want to have music I it would be solve the problem of you'd have an announcer and you'd have a little music in the background and it just be somebody who I can hook you up with okay circles I wasn't aware that there were circles that congregate in but mean well there's people that I mean I can steer her way to contact sure I know that there's people I know I mean yeah but that would solve the problem like all right so here from the runners you know they can announce as people are coming in um and then also the other uh money issue or thought was are we going to buy a trophy of course the $20 would cover would we get a trophy for the winning female and winning male of the race I think she should have an estimated budget of 2500 that way that'll cover any of these outside expenses we can put that down for now and then any cost that she any of the fees and stuff will offset that so she'll be under budget regardless um d J's you know even if if we can get someone that someone knows that's great if they can donate those Services even better just to get their name out there but um that's going to range for that for that type of event I can tell you offand between $500 to $800 that they're going to charge um probably more in 800 range to be honest with you um and then the trophies and you know in other handouts and the metals probably going to cost you anywhere between 3 350 all together so coming in but that's why I'm saying some most of that's going to be offset but we want to at least have an estimated budget so we know we stand what we need single person 15 I'm cheap seems like a lot how about we beat the middle two 1400 you you're going down there I mean I'm I I would call it safe with 1500 regardless she's going to it's going to offset anyway that's what I'm saying this is an estimated projection it's not it's not that she's going to use $2,000 it's it's in there to to say that's what's for this event well she can always come back if when she get she's gonna be way under budget regardless you know I mean she's with the with the with the fees and everything it's going to be under anyway so but with some well also we got a factor and I I don't know if this is something that the city's going to incur but we have to talk to the police and fire department which are going to have to be on scene for pretty much the whole day they're going to have to be involved in mapping out the the race probably going to have to have the roads blocked off during the race when those Runners are running and then you know traffic control and everything like that you definitely want fire I mean especially if you're G to get tug tug a war pulled around or whatever is gonna happen you you're definitely going to want em you know EMS there on site just in case something happens but but even with all the other events we definitely want them there so I don't we we'll have to talk overtime expenses talk about overtime expenses which is a bit different he's sitting on my final discuss on um am I the one that talks to these guys or well fire and police or something that will that's kind of what I was that's that's a city but the cost and stuff is something is you know we'll have to talk about with Adam and city manager about right and the final question is also what uh because the route goes through neighborhoods do I need any permissions from residents it's only going to be an about an hour no it's I I I I don't think permission from direct residents I don't know if I ran races through the city of Port Richie and on through the neighborhoods and any of that window that people as soon as all the racers are through you know the traffic whoever's doing traffic can pull those cones up you want to just you could maybe notify them that this is going to be happening so plan plan accordingly like don't don't think that you need to you know go out at noon or 10:00 in the middle of the race you're not going to be able to get out of your house or you know plan Park events um any of the park events or internal City events you know especially at the waterfront park should be um you know should be done through development services as far as like permitted um that way they they you know they know they'll set that date aside they'll you know help you out as far as any you know anything that's going to be required as far as you know vendor vendor spacing uh the food trucks stuff like that I think I think any of those especially in you know at at Waterfront Park should be you know permitted through development services they'll you know we can have them wave that fee but um that that should be handled to them so that that side is taken care of and they also coordinate with with staff as far as that there's police and fire going to be needed at stuff like that because it's you know it's a city event but um when I was talking to the fire department today that they didn't even have this on their radar well they they've been sent a list of events I've already talked to you know to to Gary about this you know fire chief so he knows and they were emailed and updated list recently so they they know about the events what they don't know is you know the particulars so right which ones they which ones that they're going to be responsible for because we may not need them you know we may not need them at the pub crawl you know or or something like that but Field Day absolutely the May 18th celebration absolutely the um what was the other one that we were having oh the the the the C the festival the craft fair flea Fest maybe you know but it's not like we're having you know you're not doing exercises or people running around or anything like that that's just you know vendor setting up so there very minimal with the development services are you suggesting that I go to them and get this permit um let me I'll Ashley and I will talk to them first thing tomorrow morning all right and then have her email me if I need to call them absolutely because I do it this week okay just to get that going that is it for me they thought Council meting yeah yeah our the second and fourth Tuesday Newport Richie is first and third you got can I address you for the centenal what's what's it this is not city council this is a different comme neighb um let's see so we had uh that takes care of all my questions that I can finalize and on your because registration form is just the 5K registration I guess you want to you say so now I'm gonna have to add a Chile registration although so the chili I would hope that they could just bring it that day and sign the little form or you know I'm registering my chile here's my name yeah I mean like I just I would hope that give their entry fee yeah and they could give their you reference for Chile Cook office and show up on Day event with your Chile yes exactly yeah um the only thing is logistically they have to have you know some power and that's what I'm saying how do we take payment on I mean even if we were to do like the dollar bowl and the dollar dunk and I mean you you have to take it cash only we can just write it as a cash only that's cash bowling being done well no I mean the bowling the bowling alley has taking the money they no so myself and Joe are taking the money and we're paying the bowling alley and then pay the prizes we're we're we're facilitating that through a check no cash only cash okay can you have like a like um a table there that some somebody will man to collect all the money for they'll sell the tickets for when we at a registration table where you sign up for the what race you want to do and what where you in your chili yes right I and I'm hoping there's a volunteer list that maybe I can steal a volunteer as of right now we've not gotten any volunteers as a volunteer I'll help you but I mean yeah it would literally take a couple people at a registration table saying here's how you sign up for this and oh thank you for bringing your chili and then we can divy it up in bowls or the little taster that would not be hard and we can give them a little um give each one the taster the person that's going to taste it and judge it um when they pay their Buck or whatever or $2 will give them a little thing where they hottest you know what and each chili would be labeled as number one two three h have little circle stickers or something on the side of them so it'll be a one two three little sticker on the side of the or Sharpie pen write it on says the city have a I don't know going old school here but like a cash box or something that we can have at the you can't have it we can borrow it and then we just put I'll let you borrow my cash box okay thanks yeah so we we'll have to so there's policies in place for collecting money as well correct so um if there's a police officer out there um I'll probably come I I'll probably be there myself and I'll have me and the officer will take it to my here yeah you could be the uh the chili payment Finance guy a good ring to you have like a re or something you you get have free tasting oh I don't know something we can get I mean I I don't know you'd give a receipt book to I mean at least for us so that we know like we should have $500 saying $500 in there we have so you can you can do a a thing and just say hey the dollar for the tasting $10 for entry and you just write how many people like so I had 10 people we know we have 100 bucks or whatever the case may be there you go okay well each entry would have to write down their name and stuff so we'd have a card for them so that would be easy it's just a taster like we'd have to just have a check or a hashtag system or something right that's how many yeah we can do that and be simple okay Ian we're not talking about or anything yeah all right and you said you going put Ocean Honda on here right yeah I need to get she going to yeah she was going to send me that I do have another question though just ping back off that one um if we're going to be selling let's say um mayor's Ball tickets would that be the same thing that we would do like C and the events and just well no for Mayers ball be in event in advance City because I mean they have to come here can we do it at the like let's say the field day we have a a table set up there where like hey do you guys want to buy tickets for the mayor's ball can we you know I don't see why not a check or whatever you mean solicit that events other events absolutely we should have a table set up outside there should be there should be a every event for that absolutely that's what I'm trying to like selling tickets because like the mayor's ball people want their tickets so do we sell tickets there like you give us x amount and then we give you the ticket well you'd register and then we'd you know be one of those things where you come in you're like hey Adam Thompson's here be there yeah you're right will call we should try I mean it all depends on everyone's availability but there should be a Mann Centennial table at every event yeah for you know if it's gonna be even if it's just handing out the other events t-shirts events right mayor tickets um you know vendor signups anything that's coming up we should be allowed to take the check or cash for the EV yeah for City por yeah anything they come to City por they make a check to City the only thing we would need from you guys is uh whatever hand handwritten receipt so that we could give them a receipt um I don't have one I can get some receipt yeah we can just easily go to Walmart and get a receipt book just something write their name the event and the amount so we had a duplicate you know the copy I will uh I'll do I'll order one off Amazon will be here so we'll need that before Friday and I'm going to try to go as to many events as I can so I don't mind sitting at a table and talking and giving flyers and like that the same there's some I can't yeah some either yeah but well what we really want to do is you can register them but if they want to register I mean I would I would probably say let them go online and pay like we were talking earlier because we can we can do that but if they want to pay you can absolutely take out I that up tomorrow set what we're talking about is very easy to do so we can get that set up tomorrow and that's another thing it might just save you from having to just take money make receipts stuff like that just basically hand out do you want do you you want to sign up for the May here's the information you want to have the cash they want to pay I mean okay we can do that but I you I'd encourage them to bring it by so that either come here or just pay online with the you know little about the 3% fee so just just so that you know if they want to offer it to us like we should be able to take it it's just like the bowling tournament because we've got the the QR code on on the bowling tournament flyer you know we just you basically we just want someone to hand them the flyer so they can go ahead and scan the barcode and go ahead and sign up on their own and handle that you know so you know and put it on you know them so I would like to steer away more of like us having to worry about money and just promoting the events and giving them the information you know here you go here you go here you go and let so we can make a we can make a card that has that whip ID on it you here this is just the simplest thing now don't don't turn off if they have 50 bucks or see however much it is I mean I guess you can take it but I mean it's easier to steer it they don't want right no I got you checks are easy too checks are easy lot of people don't walk around with like check we have codes too like is that what you're saying with the card well it be a card because ours it's a web ID you have like a number you put in there and that way it'll go to that area so it won't get caught up in the you know utility building is that what we do when we pay utilities at web yeah you have your own this will this will go just to that so it won't go to anything else now I got and everybody should be able to use that same web ID also I forgot um are we cuz anytime you have a 5k somebody has to come and pick up their t-shirt pick up their their um number pick up whatever they can I have it down here for March 6 between 600 and 800 PM is it okay if I can have the a table up here to March 6 is it Thursday yeah I just put it a couple days ahead I'm just I was speculating March 6 we should have this uh citizen advice committee I think we meet that day is it Thursday March 6 I wrote it down at 68 figuring people getting off of work they oh so we could still put a table out for her and she can do that in the lob and then I can just hand them their swag bag yeah C leaves early and she's still sitting here waiting for people to show with you though I mean if she's here by I'll just stay with you and then I'll let you guys know when to close up or we let the police know right yeah all right so that is I mean that's what I've got on the flyer okay I just um I mean they can they can show up a little early on race day um as well if they can't make it but obviously we always prefer them show up early always move outside if they you have to close the building we'll be fine we'll be fine we'll be fine please I don't want to get yeah or humidity so everything for field day that is everything okay and if there's nothing else on that we'll move on to discussion on kickoff parade who's got that I do all right so I apologize at fir hand if I'm a little all over the place it's just I'm planning um so I found out that the sunset on May 10th for the kickoff parade is at 811 p.m. um so my timing would be from 4:30 so it's not too early not too late 4:30 to 8:30 and the reason why I did that is um I spoke with Lorie Simpson of the um citizen advisory committee she's the chairwoman and she wanted to do a drum circle and I think that would be great there something like an opening for the kickoff um have the parade ends at Waterfront and then people can still enjoy they can enjoy the sunset they can enjoy maybe some vendors um minimal but like food trucks things like that and then have the drum circle just some entertainment and then it ends at 8:30 so sunset's at 811 okay um just to kick it off um I was this is a this is a big parade right yes so uh depending new Richie's parades get pretty big some of them so again I don't know how big it's going to be we're a limit entrance to it or whatever yeah is that enough what's time to start 4:30 p.m. to 8:30 p.m. it's going to start where Okay so this was my idea again let me know because I really don't know I was thinking of going through the city like obviously on this side through the city um start at Brasher Park so we start that's in Co okay Brasher Park I had to look up the names these be floats and stuff right yes floats whoever can make a float um I want first stage all that to start I know that's what I'm I was thinking but I don't know if where would we start though then Waterfront and then end water FR oh Walmart I didn't think about wal Walmart that's a good idea Park is a good that's a great idea I didn't think about that Walmart okay so Walmart the hard part about Brasher is it's pretty much at the end of a road I was just thinking of getting the commun I know yeah it's great but so if you if you start at Walmart yeah and then you pull it out to post I mean Old Post yeah no Bay Boulevard right no you're gonna go from Walmart to Richie to Wilkins to Old poost go to oost and then either either go south um I mean on Bay Boulevard and then either go south on oost or North or North to go to Brer Park so which way do you want to go from there no we don't want to because if we go to Brasher Park yeah um I guess we would go cuz I this was my original thing was just working Brash your Park but we can do Walmart but then and then I didn't know how people were going to go like this go through wilmslow Park that you do the turn to do a turn and then come back and then go around um Miller B yes like Hooters all that and then come back water front kind of something like that so but then I think about the floats and stuff and there's only like one road this way one road that way they need the whole B for the road so then we can do what about your and then they got to sit on the side of thead too I wonder if you don't come out of Walmart just go down just go downst road yeah go down and then they would exit and across Grand why don't you just go go down Bay bouevard to Old Post and then go into Waterfront Park instead of trying to Loop yourself around you got floats of stuff to go into Waterfront Park May kind of tricky because not you don't have enough enough staging plus I think the idea is and that catches parking lot well you have your parade route but the parade basic for Newport for example it comes down Main Street right right but they they end the parade they go across 19 and they go out of 19 and leave and they they just spers from there so it's comes down Main Street out 19 gun so I was you know our similarity to that would be going out Grand and disp person go out on Grand and that's it okay the not the people yes but the floats Flats they just so come stays in Wallmart we can get them all together or whatever bring them down Old poost Road and course people could line up on Old poost Road right um there and then um you could potentially loop around the Waterfront I guess but you know turn and go out cross Grand I would think or you could you could actually what's that road that right there in front of catches that goes out 19 that's River Golf River Golf you do no one after that is that the one right at catches where you go out and go right no Cody the other well oh yeah turn down that all the time up oh wait you're talking about where Cates is and you go out right there that's where here's so Walmart's like up here so they're coming down here there's like this area here we could and this is here they riverid Riv that one and here yeah it eliminates people going back right that way because we could you could do it like that River's white there just end have cross they wouldn't cross they would turn right go over the river they would have to go Southbound on 19 so if you come down o poost and then come down Treadway down Bay View dump out on River Golf get out of 19 this is the floats they would basically they go down if they need to turn around come back then they would basically do so somewhere across a bridge somewhere down there then they're leaving at that point but if they needed to kind of get people together uh they could go into catches parking lot but the problem is catches is going to be open right and all those the these this is normal restaurant okay right so then route right the yeah they either got to go out there or there and then after can we have then some like got Waterfront like the drum circle and things like that yeah I think the food truck truck everybody goes to water from Park after the parade perfect I just want to know something so I can start playing it um and I was thinking about like $25 per float vehicle or float yeah that sounds reasonable that's cover traffic cost I mean I don't have a limit yeah you could you could take it can we cross 19 at Grand with a parade probably not if it's a regular vehicle sure there's mean if it's if it's a parade we would have to block traffic yeah might have to block traffic and have police assistance all depending on how many how big the Parade's gonna be I me don't you have to get permit from dot to do that yes I mean I don't know what Newport would they don't cross it but they they do a tur around there or they come out if you're if you're blocking it off for an extended amount of time I'm sure they're going to want either notification or anything's going to have to go out but probably a Perman pretty sure you can't block it off you can't stop all the flow of traffic you might be able to do something like in one lane but you know you let let like five floats go let 19 go then you know kind of stagger it across there I don't know if it'd be be done or not you get through in the light probably well we if we that's what they probably say yeah what they're gonna tell you they're gonna like you just use the light yeah well because for Richie they they have cop traff main they don't block it all off though they they keep they give the ability for cars to keep going right we do the same you just wouldn't be on the light timing you would be on their time on the cops time so they could they could regulate that a little bit again I don't know if it's something then we could basically take it down Grand Boulevard and people on the other side could be on Grand for the parade I mean oost is a short Parade route right and people coming to it you got all them cars coming over to park to see it it'd be better if you had a little longer Parade route how far does Port Richie go down Grand Boulevard quite a ways yeah I was thinking uh if we started at Famous tapes use that parking lot right here and then go down Grand as far as the we're allowed um and then maybe do a turn and go down Washington Street or something um to end it so you have it on the other side right but parking wise that would then we would need a way for them to park over like where gild dogs is and walk across that's the issue there yeah I would prefer it all on the other side well I mean we would prefer that the waterfront everything I mean you want to have people crossing 19 unless there's other parking that I don't know about well I think Walmart is your best place to Stage because you you get that's the biggest parking lot and they you know they don't use it all and it wouldn't be that impactful I wouldn't think and think there's a lot of real estate around there you start there come out on oost come down whether you Loop the Waterfront or not you you could do that either way go across Grand where's Grand at Cross Grand go down Grand because you got the restaurant stuff there people could stop and park watch the parade go all the way down Grand and then they would just dump out into let's see I don't know where the line is myty point okay soop Broadway and just head on out there I mean go on down because you have speed bumps and stuff down through the Grand you really probably need to turn them up Broadway take them maybe back out on Washington and then they can go north or south maybe what's what you think about that I'm GNA see if I can get a direction I reach out to the police see what they think about keeping a parade going across Grand let's them figure out how that would work at Crossing there that is 1.6 miles that long enough you know depends on how many entrance really oh wait but uh but that would that would be a pretty good route for both sides sides of the city to participate on right close to where they live where are you Andy uh red Broadway and Grand could a float make that turn there 1.6 make the turn where yeah it's tight right there depends on how big and of course they could always go on down gra but then you got all the speed bumps of the thing but that's green and Broadway is probably the we could put markers on either side if they if they're larger and they have to continue South to to go that way end either or once it's over they don't have to go back to any specific area there's just really no good spot for parades who's gon to be in this parade whoever signs up I imagine the city probably put something together right so we have to pay $20 or whatever the fee is because I mean normally parades don't charge people to be in them yeah I do really here in Florida chesco do chesco charges each one yeah and the Christmas parade boat parade all there all some fee it basically covers the city cost we have to pay people to be in I'm hear you so the city out we have the city officials on it we wouldn't have charge ourselves it's our parade but it's like if a band wanted to be like a high school band yeah they would pay a fee they would have to pay really I I never put one on but I know that they charge yeah absolutely yeah it's a privilege be it's advertising and so F does not want us to cross 19 what would be another alternative route that's that's R 19 well you go down o poost Road and dump out on 19 I mean they just shorten parade that'd be the only thing that's really only choice and that wouldn't be horrible no you would probably want most of the patrons to be along Old Post Road anyway because of the hike and bike trail and they'll have plenty of room to stand and watch it so you know Grand Boulevard you have very limited space anyway you know Washington is very Washington Street is very busy road and there's not many houses on Washington Grand Boulevard has no sidewalk system in it so honestly I know how you want to include the entire city but if we tell everyone the route in advance I you know they'll they'll be there either at Waterfront Park or along the the hike and bike trails you know on Old Post Road so let's just you know just stay Walmart go down o post loop around the Waterfront and then go out on the whims low Park as well you know you can go down whims low and then do the tur wide The Road Not wide it's not wi go way down Bay and not wide you can I was talking about the other route you on Broadway right but but that's only a two-lane road turn around and come back that's that was the problem yeah but if you if you have raid traffic going down Bay and then going around whims trying to come back back up depending on it might not work that's what I was worried the width of the right people on either side I I think I think what we're doing is putting the cart before the horse I think what we should do is maybe have a couple preliminary um ideas on on the route and then wait till the entries then we know how many we we're actually working with and then we can modify the route maybe have a fire truck drive the route that' be because it's a big vehicle and right so have them kind of test it I mean coming down Old Post Road right along I mean that's probably really good enough down through the Waterfront it's and like I said there's plenty of places to watch it there you it's probably not going to be like a Newport Richie parade anyway be beads something nice yeah be and things just Family Fun okay good anything else on kickoff parid um so then you what did you say for the price for the float 25 $25 and then I was thinking any vendors would be $50 if they want to come in like food trucks and things like that in the park in the park um and if someone wants to sell something I mean there's nothing wrong with that either I would think um and then it would end at 8:30 so 4:30 to 8:30 right starts at 4:30 um I guess it'll be half an hour if if if you're gathering at the park afterwards would we necessar have to stop at 8:30 can you go a little longer than that or if you're have food trucks and stuff there and people Gathering maybe it's well how long is the the actual parade going to be it starts at what time 4:30 now hour at the most if yeah if that so then you still got three hours at the park yeah I just said 8:30 cu sunet was at 811 but we can put it till 9: yeah until 9:9 how the reason why you want food trucks you want to have enough time to make money yeah they're going to come out and pay fee of course yeah how much is go View Mall area in city of P I know we're in cityport which you were in Westport but it's like a little city actually like because that's completely outside the city yeah I was thinking Scenic would be a good road because you can shut it off okay cuz we're technically city of p no I live okay any other kickoff break stuff no okay old business yes some we got some small business so t-shirt um I literally just received the art approval form today by Coastal um the the fine print will be looked over as far as spelling of all the of the events and committee members but this you know like I said I know it's really small I've I asked them for a blup version but this is what they preliminar this is what they sent me but just to get everyone you know uh an idea of what it's going to look like if you want me to ask to make any changes um they made the logo small if we want the logo go big I'll tell them Center you know Center mask and bigger um they were able to incorporate everything we asked for as far as the sponsors the list of events and the committee members at the bottom but um I I sent an email earlier while we were talking that I need something I can like zoom in on to take a look at everything um so then there's that to discuss and then obviously what kind of colors are we GNA so I just on the on the lettering so would take out all the lines on this form and just format that the list of events a little differently yeah I'll just tell well I think she just literally pluged it there yeah um and I would include City Council Members as well so you put city council members on one side committee on the other a lot of writing on the back I think I think it looks really cluttered well with all the Lin does no no I I just think it looks cluttered anyway would I would take out us the committee members and the list of events because people are going to be wearing this later later on you know maybe after the event is over so still showing the list of events is kind of is kind of useless but the sponsors need to be there because that's what they're that's what they're paying for but I don't think it's necessary to include the names of people and the list of events because people are not going to go up to you and say oh wait a minute let me see your shirt and see what what comes up next and I think like I said if I'm going to wear this shirt next year it's kind of you don't want your name on it no I don't think it's I don't think it's relevant well so you got sponsors that that pay money right and but right you know we're dedicating a lot of time to this so I think it's the recognition on this shirt okay so maybe if you want to put those people in but I don't think the city council or the list of events are are necessary just my personal opinion I'm only one person on this list I think that the events like when you go to a concert the shirts that they sell they have dates they only have list remember so this is this is this is not really this is not necessarily a wardrobe shirt I mean you wear it obviously but it's it's a commemorative souvenir of the Centennial Festival so you want to put as much recognition things on there like I would be buying one I wouldn't wear it I would be buying it to keep to keep yeah you know I don't my opinion I don't see it as something that I would wear like you know like I go to the beach and I buy a shirt I'm not wearing that for this just to keep it but like to put it in perspective so my sons both did swim team and when you went to championships you literally listed every single person on the swim team that ended up I mean so you had 120 names graduation they put all the names of this graduating class they're traditionally busy on the back sponsors there also right and they had sponsors yes they because the the Championships were all sponsored so they still had sponsors at the top and then this whole list I do agree with getting rid of the lines maybe even the dates and just have like a list of events and a list of Comm yeah if you need maybe that's a better yeah if you if you just listen the events and no dates again well then you could have it double column like the list of events so it'd be a little less space get a little hair bigger yeah there's there's ways to format is better I mean a lot of the busy is because all those lines in there you're looking at small I mean if you but it's a Keepsake t-shirt so I think we should keep the information and the people because you know like he said we put a lot of time into it so and adding the council members too because at this time this is pinpointing history like they were the council during 100 Years Years well I see I don't know um that's not fa you get you get to be on there twice that's not no I work twice I think that's why oh I think that's why you brought that up you wanted to be on there twice you can list it as committee and council members and then list everybody with their title I I have no problem with you know whatever so if you want to do that I would move the Cal committee yeah she'll she can move um she only Senate because I only gave her the Committee Member list but she'll obviously put the council alongside the Committee Member list so it won't go further down the shirt right um we need add on there yeah we can add city manager yeah in the middle actually we can probably put it on the very top spending time here no name just face I think the logo and the logo should be the middle logo big in the middle as opposed to the lapel yes logo Center logo Center big Oh I thought we were doing I thought we were GNA do logo like the whole that's what I said they said loo Center yeah yeah yeah yeah uh so Council the polos we were talking about just having a little yeah if we polos that would just be on good you got this so it's a good starting point so the second thing was I did send an email out I did a couple I did get a couple of responses from our committee for for shirt for colors um I just I know there's a lot of colors here if we can just stay in the realm of uh you know try and I don't want to talk about colors for the next 45 minutes but stay in the darker colors maybe I don't what you all saw gray I like Grays gray yeah either gray or this blue is nice too so I figured a gray and blue would be on the dark side and then two light colors um and then that would be four so green and blue do do you think we should have multiple colors or just pick one color and roll with it because when you put the re the re I say that is if you if you put choices out there and one's overwhelming of others you end up with a lot of extra whatever if you have one color you want a shirt you buy a shirt here it is why don't you just do yes I just do one actually one cuz then CU you think about it you don't you're to buy these stock right you want to sell them you don't want to keep them think she made a motion I what gray more I like the two color just doing one color they dark up one one time so Sor the the you can do whatever color you want obviously but oh no but like a dark so it shows the lettering nicely right with the white so you want good contrast with the lettering and the logo and all that then like for instance the blue us this blue as example when our logo got blue in it it it doesn't pop like it would so and white shirts are it's they get nasty quick so that's why I light gray is always a good option light then you have to switch to like black lettering or something you can do well well you can I mean like the white work depend how how dark the gray you use you can use white letter but yeah you can use color we were talking about this is what keep I mean I would I would think that uh you could on the logos are we talking about doing the actual color for their logos or just all the same that that may change in price I'll find out if it's going to be costing more to do toos for each single spor don't know yeah I agree I don't think we need to go into that actually you know if you don't like gray these uh like that sand color the yellow was it like a tan well that was what I suggested if we had dark lettering yeah you do black lettering because it would look good with the logo what blue is this it's yellow Haze it's on the second page right at the top on the right yeah third column third down first color and if you if you wanted you got off white on down that column too yellow Haze not sand oh no yellow well sand is gray well no I said you don't like gray s has more of a which is blue though are you talking about for the shirt or the writing Shir Royal well this is Royal is it Royal is that what it is got to be yeah I just love the way the blue looks Yeahs we oh she talking about the the I mean I like the blue I just don't like the blue with our logo well the logo is going to be bigger right but which would maybe even make it look worse with the color I because we've got that light blue in there oh because is a different kind of blue you mean yeah I don't it doesn't look good to me but grab another blue like so that it pops yeah like the neon blue that's a little bit darker or the indigo blue does the city have colors red green yeah I ped red I don't knowed green black let's do green yellow green and yellow mixed like a light most of the time like the table outside we used like a blue out there the cover this which blue is this that's on here is probably oh we were talking like maybe like neon blue this a hair darker Cobalt maybe see neon Blues look like what this is what blue do you think it was Royal Roy guarantee that's maybe Ash I like darker Blues right like Navy yeah the Navy or even the indigo blue Heather Navy indigo blue would go really well with the dolphin and the man H You're Gonna Lose the logo then it should make it pop because it's a nice light color yeah because L's light I mean lettering is darker blue in there I can request a small run if we can get a consensus I I at this point I suggest indigo blue or navy indigo blue or navy where's indigo blue they're they're right on the same column um in our logo what color is a letter it's like a maybe blue in it true I would say the lettering is leaning towards more of a like like a a darker baby blue um the dolphin vanity is obviously much lighter a bubble is that Blackberry a blue underneath two down from Navy Blackberry kind of bluish purple yeah what can you do an ash an ash gray with um why thought you like a blue like with with na na writing I mean can they just like can we get like two or three um selections and then you can just ask us the vote I know we should have can we do could we I mean just a print off like this not run shirts just do a uh just pick three colors put stuff on there and we'll vote on do you want me to pick any three colors ory I want everyone to be kind of close we're not going back Navy liing I mean so Navy for sure K how about this one but then with the logo like big and so we can see what it looks like I don't I don't like it this one all honest with you blow GL going look worse what about this color Navy heathery well this is Heather Navy it a little more texture Heather Navy I haven't heard you say anything it looks darker on the next page stay out this one oh I'm good with Heather nak don't start trouble over there yeah I think it would make the color top and it would look yeah so let's try that one Heather Navy okay Heather Navy with uh white lettering yep okay and the logo that's one option white did you say white letter white lettering and a bigger logo okay and then uh what gray Ash yes you guys like Ash Gray I don't like any gray there's a heite oh graphite Heather yeah Charco a darker gray if you go yeah if you go dark dark like that you're gonna have to go back with the light white but yeah that's fine I would say charcoal charcoal with white with white if you have to pick one yeah charcoal well there's that sport gra it's so the charcoal has if you can't look at the sporry and the Tweed dark Heather if you want like more darker Grays because that charcoal kind of really gray you could go the if you want to go light and do the Ash Gray and then do like blue writing blue writing so you have light shirt with dark writing see how that looks well we're going do a third choice yeah maybe do a lighter one like white or Ash Gray or something like that so we got the dark Navy or whatever it was so what gray you guys want the darker one Charco you said everybody go charcoal or you like the Tweed sport gray any of those other ones charcoal sure now are these when you say textured like on this Heather thing it's not textured it disappears it almost looks like little specs of white it's not such a it's not just blue it's yeah just looks like they're nice they're nice yeah so isn't that the same kind of look that I mean charcoal looks like it's just straight gray was the Tweed sport gray they kind of look like they have that texing more that what sport gray yeah that's like a he the gray is white yeah sport gray instead of charcoal because it has a hint of gray aqu gray or if you as we're doing white lettering if you think it should be a little darker you got the dark Heather and Tweed that are kind of similar grter white four grade with white letter okay Y and then uh for our last color choice you want to do white or off white or as as gray or the P you r letter you guys like I mean it would do you guys like Ash Gray off white or white for that light color have gray yeah we already got what a dark gray Ash Gray is like it's more of a white yeah there's another Gray yellow haer off white off off white with still do navy blue I would do navy blue lettering just to kind of match the logo off off you guys like off white blue letter off white off we gonna go for an off white huh okay what was the one oh sand was the other one it was a little darker though i' feel better with the like a sand or something but okay offwhite with what DAV blue D yeah all right let's just do those and see look good that was that um that I have what else are buiness uh actually we got to talk about the next week's meeting um we have pnz at 1:00 and then we have council at 6 um pnz may run over um into our meeting or you know it all depends on how long they take to discuss their their meeting and then obviously we and obviously we have city council at six o'clock what's uh what's on the agenda the the comprehensive plan Amendment for the what is it the year Amendment the year amendments yeah comprehensive comprehensive plan know those letters we got we have to do something oh that's all yeah but they're GNA through all that they made it a workshop you think they need more three hours well I'm suggesting to give you guys time between the one o'clock the 4 o'clock and the six o'clock you guys are already going from 4 to 6 on Council nights anyways it's it's a lot in one day yeah so to either move it to a different day next week or wait until the following week I don't think we can wait we keep craing we can move it to Monday how about Wednesday Wednesday got bowling Monday can't happen there's a coastal meeting um how about Wednesday early I do early like 3 can we do 3 we can do 3 o' I can't I'm out of town okay what date is that time you Wednesday the 12th if we got if we I gotta be I had to leave I would have to leave at six so I could do that you do Wednesday problem that I can't wedes can't do it yeah but if it's I can do four long I'm out here by six I'm good you're she's out of town maybe I can get on Zoom and if we come early I'll come were you g to be out Town Tuesday too oh you're out either wayday and Wednesday oh so you may you weren g be for Tuesday anyway no I was gonna try to zoom but I don't know if I can okay what are we deciding Wednesday 4 to 6 or Wednesday 3 to be 3 five 36 Wednesday the 12 five 5ifth no Wednesday the 12 12 12th the 12th tomorrow not tomorrow I'm looking my calendar yeah that is the fourth I'm looking tomorrow 12 yes quick question though quick question are we set for this Friday well I was gonna ask that also Haven Thursday or something to be set for Friday no Friday Friday's pretty much Friday's okay Friday will be fine that was my question and and I'll wrap up with Friday as as soon as we get this locked in all right then I suggest the I'm good to 12 or whatever that three or four whatever youall want three three three it is okay I I will put that on the calendar 22 at three o'clock if you send an invite too I didn't get one for this meeting for some reason I might have not it might have did I I got one a calendar inv yeah I had one really it popped up on my phone today yeah so I have something you did that on purpose to me you sure I might have miss it too I see it though okay um so we're good for 3 o'cl 3 o' Wednesday um okay okay so just follow up on Friday um we're starting at one o'clock um 1 to 1:30 will'll be pretty much you know meet and greet everyone here there'll be you know there'll be food um and then from 1:30 on we're going to do um it's going to be pretty much like a monck meeting type of situation where will do uh two proclamations one to signify the uh City Centennial and um one for Kim for um creating the creating the logo then we're going to do the uh the presentation of the Centennial paddle from Newport Richie to us obviously you've talked to Chopper about being there and then and then the Time Capsule opening um we're going to open the time capsule on that day but what we're going to do is for um for the hunt you know for the 100 Day celebration we're going to post out about the Time Capsule and have people bring stuff and you know see how much room we have to work with and then we can we can replant it on May 18th on the on the Centennial day so that's when the that's when the time caps will go back in the ground and then you know it's a very short you know between 1:30 and 3 o'clock and then we just finish up that that's it hey on the Time Capsule and I don't know how they normally do those but um would it would it be would you reberry it or would you plan display I I don't know what's in there but normally they're just they're put they're placed back into the ground um I mean because I 25 years I don't know what their plan was when they buried that one how long it supposed to be there but why why can't we keep what everage in the Time Capsule and then replace it with something else I thought you meant put back in what just curious about hly 25 is it 25 years ago almost it's it was 200 it was 2002 um 2002 did they do it for 75 is that was I think so I think so forgive while back what you did they have one in there before that that the first one that was I think when they when they did one for City Hall here because I don't remember at the original City Hall where Walmart is now if they had one I don't think so I don't think so either I don't know they made an effort to have one here that they wanted to do that here when this building was built and and opened because you know 100 years from now it might be nice to go back and look at whatever we're going have to look at you put it back and you add stuff so you have yeah and like I don't know if every 25 year commins we're just going to keep passing it on so I'm sure 25 years from now they may want to reopen it or or save it for the 50 but at the very least it'll be done on on the anniversary day so it'll be put back in on the anniversary day so no matter what they can always decide to reopen it on that day so normally with a time capsule the stuff is taken out it's open presented then taken as a history right saved put new stuff in for a certain amount of time they don't put they don't put back the stuff they just open they put in new stuff and I think that's something that you discussed about wanting to collect yeah well and I I did want to do that but I mean if anyone I mean you know I'm sure if there's any of the old stuff that maybe and like I said I still don't know what's in it there could have been something that carried over from a 100 years ago I have no idea that they they they just keep putting in there so we may want to we may want to keep continuing that you know so my thought would be we'll find out what's in it we'll find out and just see if either one two things whatever we pull out we would put in a case or whatever or somehow you know and it people can see it for here on end or you bury it again with that date on it and then the stuff we put in there is a separate thing in there both seeing it all that all that time what you took out was also fun I mean gra you have pictures of it whatever but I mean it'd be fun to open up another keep it all safe regardless people 25 years from now aren't going to know what we did anyway so they're gon it's going to be just as much as a surprised of them even if we have it on display s probably got a pair of underwear in there we don't even know you be surprised are all of the um have all of the Committees for the city been notified to have some representative here I think that's really important and we also should have some table um a centennial table where we're selling mayor Ball tickets and having a list of events and so people know all of the other events that are going on we're not ready to sell tickets yet no no but we should have at least a list of events you know and other things like that I I think we'll have we you know we'll have the if we have any other updated Flyers created we'll have those for opening day and then we'll have we we'll print off list of all the events and everything like that and and hand those out but you know once again you know this is more or less just signifying what February 7th is it's just it's the first you know just 100 Day celebration um we still have 14 other events that we could still promote and and what not the other events so I have that but we can have we'll have a small table set up with you know forther the Centennial and everything like that so we'll talk about it in the meeting it's some of the content we'll talk about but the other the other committees are there going to be represent I think they should all here and like I said this has been it's a public meeting everybody's vitting yeah it's been it's been notified several times um I'll talk to Ashley tomorrow about sending an email to just strictly the committee members and remind them and you know whoever shows shows you should introduce them you know that here this person here MEC government so yeah yeah all of the Comm of the city I think should be represented may send out something to say your pres is requested this time for this Ki off and that is all I have okay sorry so I've got a couple things um you should have a copy of Newport Richie's 100y year booklet I say they had this at their masquerade ball um not that we have to do exact same thing but I wanted to get this in your hands just kind of see what they did um CU I imagine we would have some kind of program or whatever and they've got some some historic stuff in here and some sponsor stuff obviously and you know the program and they've got like they got their committee members and stuff and the staff this whatever use that as an example to look at um the other thing I wanted to bring up was I had I met the guy that uh does Point Distillery and um they do Point Distillery it's a they they package alcohol right um I don't have a lot of details of it but they do like if so what I was thinking of I asked him I said what if we were to do a for example a centennial bourbon for the city of Port Richie that we would sell so that's that's kind of stuff they would do we put something together and we could sell these commemorative bottles of liquor or whatever have to taste it all first taste I don't know any details but the I guess just that initial thought hey that would be that's kind of a cool thing that we could possibly do and sell I hadn't had a chance bring it up to you Matt but he invited us to take a tour of the Distillery to talk about that and obviously we could if we if it's something we want to do again I don't know pricing or whatever but we get that and see if it's something maybe for the towards the end of the celebration at the mayor's ball or whatever we could I have because it's alcohol right we couldn't sell the actual alcohol I don't know well so because it's I think that's probably some of the things he was talking about there's a lot of regulations or whatever that I don't know through him that that people can go to them and buy it well I don't know how that works yeah that's something we would have to discuss on that sense because or you I mean you guys he had like a booth or something at one of the events that would be okay but like there's a lot of different things the I I don't know what what the ins and outs of he he knows all that so okay because that would be that's a great idea that's neat maybe like like that maybe he can have a booth or something really well put it in the capsule oh there you go anyway so um I he said it would be um best to do that on like a weekend so I maybe this are you free this Saturday or Sunday proba Saturday I guess anything going on that you could do a quick tour over there for that Distillery I'm free it's yeah yeah gota hold my hair when I throw up sorry I missed all are you available this weekend I'll let you know if it's good tast if he's got to go with me I just can't deal wow I'm not B I'm not babysitting our F director on the weekend and the problem is is of course we've got you know I can't direct staff and all kind of St it' be better if we just kept our distance yeah I was just kidding I know I was too but anyway I'm gonna try to do it during set up during week with us let's see but um he said it' be better on the weekend I don't know why but I'll reach out I just want to see if the committee want to even entertain that uh I like the idea I just have to find out tune what it is yeah well it might be we just take orders for it and he distributes it or something like that I don't know how it works I'll find details I mean in the maybe in the mayor's ball he could have like a little setup and he could sell it himself there that would be nice though bottle like that I mean people do commemorative things like that all time I don't think it I don't think it probably follows a rules I don't know but bottle I don't know if you're not serving it it might be different but are we selling it I would I wouldn't say we would buy any of it right no it would be basically we would take orders for it he would produce a we and here here's my thought we could we if and I don't know what would it work out to as far as financing but I we wouldn't buy it until we had commit people and we'd sell 100 bottles of it I'm not I would get Nancy involved in that I'm not sure we can buy anything any alcohol at all no what I'm saying is is they would be buying it we would just be I'm not even sure we can do that at that point I mean I'm not even sure we can put our name on it to be 100% honest with you so that would be a that idea I mean no I like the idea I would drink it trust me I drink it right now but uh I just as far as like alcohol like anything like we may be able to put our know but I don't I we wouldn't be able to expend any any funds whatsoever or even say hey if you don't sell 8,000 bottles we you know we can't do no it wouldn't be we wouldn't buy it and then get stuck with it we would basically set it up why we we take orders for 100 Bots and whoever the first people that sign up to buy it they would be buying it it's just going to have it's just a 100 year anniversary branding let say maybe direct it to them if we even can just say this is well that may something he can work through him it's just I don't know again I got to find out details I just just it's all just an idea that I thought I like it I think it's a good idea I like licker like anything really okay well I'll I'll reach out to him and I will bring more concrete details back uh and see if I had my BRS so that's I believe that's all I have I one thing I want to acknowledge s and Kim for the Centennial tree and how great that oh I look over there it was decorated that's I was trying to figure out who did that that's so nice that was s yes it looks very good me S Kim worked on that you really you were part we did good in his mind was he work he wasn't here no no one was here that day no look very good I didn't I didn't pay attention I just assumed it was still the christm yeah we saw that earlier that is our Centennial tree so is the go is to keep it there or are we GNA take that somewhere else I guess we'll probably take it over the ball setup right actually I've talked about that I'm we about transporting it but we'll see what we can do sure we probably need to have that for our back in our backdrop with the pictures yeah that would the mayor's ball so we'll look into it I do have something to say real quick for the mayor's ball um I think we touched slightly on the theme are we trying to do and I know Kim's involved in anything for the like a roaring 1925 our initial conversation was like a roaring 20s that's what we want that's what I think was our consent I think that's what we were really pushing and then what was because the zoom was coming in and out so what was the amount of money that we said we were going to charge per ticket did we come up to an agreement $60 okay so 60 okay purp got it was that we and we had methodology behind that right yeah it was like $25 more or less for the food and then we wanted extra cushion for like entertainment stuff like okay because we need to get like um we probably should like once again set another budget for that because that's going to be that's what I'm try be one of our I got people want to know when those tickets go on sale too yeah me too so um I just want to set up I do want to set up a budget and that's another thing too I want to start a subcommittee I already have like well two of us or three with Kim to do the subcommittee like a meeting how do we do that we just set a date and we meet here or does it work you just you can have your meeting anywhere be a public meeting oh okay you just can't approve of anything okay we what we do if if something you need to prove you to bring it back action it needs to come before this okay so it's just we got we can talk about estimates things like that you and Kim need to like actually start getting on the you know same pool yes and then like I said if we we start like if we're gonna um stuff we're gonna order or a vendor that we have to bring in we have to bring it to them first and then and then we can okay good yes okay basically if you guys kind of plan it all out and then once you've got kind of what you want to do bring it back here says here's what we're planning we're good do it okay perfect got it a rubber St much yeah okay Mr chairman we we had gotten these two other emails from Ashley about someone who wanted to do entertainment and this other person who wanted to do boat charters I mean can we put those on the agenda for our next meeting next week so we don't have done talk about that'd be good um just going back to the mayor's ball on it's far as the what was the max number we do what's for people yeah oh we can go over like 300 there was three or it 350 so are we going to extend um again and maybe this question for Nancy too obviously we it'd be nice to have some of the dignitaries there yes we are going and I don't know if if we can extend them free tickets I think we probably can and we could just invite them in no I mean I think we can just invite them in no cause because that's we know kind of set amount of we have one table or two tables who we're going to invite whatever right now we have two and I I've noticed a lot of people are interested in that well yeah um so we have two ballrooms right now we can extend to the third um because I think Newport Richie had how many people I remember how now I don't have that with me right now at the moment um but yes we we are planning to invite the our city officials are we going to it go to have us all at a table together or just spread out that's we have to just it's up I guess it's up to you guys what you guys would like you would like to have e your own table anything like that yeah and also we have to sponsor they get a free table yes um Honda anybody else that jumps at that level um yeah so this obviously with that price I didn't know if we need to work giving out certain free spots make sure we cover it in the cost so right the more tickets we sell the better all right okay so got anything else business I do have one more thing um just so I can lock this in um I I approached both Glory tours and Olympus limo for the uh for the tour bus um they're approximate I'm trying to find that right now uh was between 6 and 700 they were very much the same um for five hours which is pretty much going to be the entire time of that event um I'd like to move right now Olympus has that time reserved I like to go forward with that so we can have the tour bus it's going to be a 25 person bus with a driver um I have reached out to Tomas um from the his Pasco County Historical Society he's going to be the tour guide um so Kim and I have already um we've went out over the weekend and um pretty much did a dry run of what that tour will be um we have several locations selected with synopsis on each location so he'll be able to go over that with the tour they um we start at 11 o'clock um we'll have the tour bus come here for a preliminary dry run at 11 o'clock to get them familiar with the route and then start the actual Public tours at noon so um I just wanted to get consensus to move forward with that how long's the T uh tours will will be about 50 55 minutes that's where we clocked at is it accessible the bus I will make sure it is I I'm I'm it's their 25 foot you know 25 person bus with that with a large door that and I'll make sure it is though um going back I men this I forgot to get you guys the the website we talked about the the mayor pictures I think Kim was here or whatever but um for the ball right if you go to it's West pasom museum.org you a motion I'm sorry least cons is um consensus or Mo any objections to that no OB okay thank you any so West Pasco museum.org and then um there's a passco history Tab and under Paso history there's historical information and then you'll see communities and there'll be a Port Richie listed there you click on Port Richie go wa what's that link uh West pasal museum.org so they picked up where the 5A site okay left off so if you go to Port Rich un communities then there's a long thing all kind of dates some information and it's obviously for the whatever we put together here you pull stuff from here but at the very top of that there's Port rich mayor's link and it has all the there's some pictures out here um but all the names and the time frames or you know the SM pictures I don't know if you can fill in some of these other ones or whatever from somewhere but um that's that okay you went from there to you went from here to there so Pasco history okay yeah and then historic information and the communities okay thank um and of course 5.org has that stuff too but I think everything's been poured over this new site going keep up um and then there was uh something else I F bring up um so Richie gave this like this or this yes this was the program they just had it okay there of course they had table favors and stuff like that but this was the the program if you so if you look at there's um they had live auction again ideas um they had the itinerary there they had I'll see some entertainment whatnot just kind of looking over something else I had but I'll take it later actually she ready to go Motion to motion to adjourn is there a second second motion second all in favor 65 saying I I did motion sound I thank you