Madam Secretary Ro, please. >> Chairman John Eric Hoover >> here. >> Vice Chairwoman Caroline Gonzalez >> here. >> Secretary Kim Leri here. >> Uh member Andrew Butterfield >> here. >> Member Laura Canol. Let the record show that member Canul is absent from today's meeting. Member Troy Peterson
>> here. Okay. Thank you. Uh we have no minutes to approve. Uh moving on to comments from the general public before we get started. I just want to apologize. We're about 20 minutes behind. Um we are out uh start at five. We started finish up some touch touches on the decorations. Um so we apologize
for the tardiness, but we're ready to roll now. So open up comments from general public. We have nobody here and nobody online. So we're going to bring that back to comments from the committee members. I'll start to my left with uh member Licer. >> I don't have anything. Thank you. Uh, Vice Chair Nonzales,
>> I have nothing either. >> Member Peterson, >> nothing at this time, Mayor. Okay, member >> Butterfield, uh, just very impressed with the decorations and appreciative of the, uh, local businessmen that have, uh, businesses that have donated to the cause. >> Yeah, absolutely. I echo that.
Obviously, um, uh, uh, Walmart dedicated the, uh, or donated the the, um, uh, lights, icicle lights that go around the building. Um, want to thank those guys. Uh, over Lowe's, they donated the big branch blow up as well as the LED
Christmas tree up front. And then, um, Home Depot covered pretty much the rest bows and and the other, uh, Cindy Lou and the, um, Max. So, uh, really came through for us. So, we've spent very little money. I think, uh, 40 50 bucks,
I think, is, uh, all I had for, um, stuff. I know we we have a couple things tree wise or whatever, but very very very low budget. Um, but make sure you come out and see. It's spent a lot of time working on this to get it ready. Obviously, Friday night is the kickoff to the to the meeting or the event and
we're going to light up city hall starts at 6 and so come out see that. Uh, the Christmas village is set up me and my wife put together out front. Um, so come see that. It's uh um that being said, I don't have anything else. We'll move right to committee business. Item number one,
holidays event December 5th through the 7th. Um, obviously we well underway with the decorations. Um, I'll turn it over to Vice Chair Gonzalez for an update on the vendors and how that's coming.
>> Yep. So, right now we have 22 vendors. Um, currently I still have uh many that have sent their applications. I think we're going to get close to 30. I just have to look at them um and make sure. But we have for food truck vendors, um,
we have four that are attending Friday night. Um, and then we have 1, two, three, four, five, six, seven, seven that in total >> and they're going to be for Friday night. They're going to get set up before 6, I guess. >> Yes. 4 400 p.m. is the setup time. Um,
they have to be ready by 5:45. Perfect. For >> um, >> when's inspection? >> The inspection is at 5:00 p.m. Okay. for Friday. And then the inspection is at um 9:00 a.m. on Saturday. They have to get in by 8:00 a.m. and they have to be
ready by 9:45. Um and then on the 7th is the same thing. Then I don't think we have an inspection on the 7th. >> Um and then we have non-food vendors. Two, three, four, five, six, seven,
eight. We have eight up to now. Um, out of those eight, and I'm saying eight that I have their applications, uh, one, two, three, four, about four of them are, um, either selling like jewelry, um, arts and crafts, things
like that. Um, and then I do have more that have come in. And then I have, um, I thought that was me because I know >> that was I pressed again. >> Okay. And then 1, two, three, four,
five, six, seven. I have seven tent food vendors. Um, that consists of like chocolates, mini cakes, rice pudding, uh, gourmet, uh, popcorn, uh, lemonade, things like that. And then we have 1, two, three, four, four that are coming for the fifth, and then the rest are coming for the sixth and the seventh.
>> Okay. >> So, we have a pretty good amount. Um, I do have more that have inquired. And um I actually have a gentleman that wants to put um a food, it's a food tent, but two spots Vietnamese food. >> Okay. >> So, he's interested in that. Um so, I'm
going to send them that information. And that's about it for now. Oh, I did send an email. I know that Ashley sent it over about day of instructions. >> I did two, one for December 5th and one for the 6th and the 7th. And I just want to make sure that that's okay so that I
tomorrow I can send it over or starting tonight I can send it over to the um vendors just to make sure if there's anything else that I need to put. I I thought of the centennial and I just want to >> remember what we were saying. I gave
everybody a zone and a vendor number. That's more for us for when I'm setting people up um on the spots. Do we have >> Do we know where that map is? That big map? Do we have it? She's probably
saw that somewhere. >> Yeah, because I do have questions on that. Um, but if not, we can look at the like aerial >> of it so I can see where exactly we're setting up. Um, I did want to talk with Pastor Troy on the uh Christmas in the
Park because I want to know where we're setting up for that and then also where we're going to have um Rocky Boven. So that >> they're going to be on the pavilion. >> On the pavilion. Okay. >> And then nothing like it'll be like the Johnny Cash. >> Johnny Cash basically. >> Okay. But there's going to be more people obviously because >> Right. Right. Right. because it's a
whole band. So that the pavilion and then um for Christmas in the park it's in the pavilion. Is it around also? >> How is that going to work? cuz >> they're in the pavilion. What you guys >> We are in the pavilion, but the the fire trucks come in normally along the road
there because we'll have the you know the fire truck. Yeah, they usually have their >> other >> It's going to have to be a little Yeah, it's going to have to be a little change on that, too. Well, it's a city event, so the fire trucks will probably be there earlier.
>> Yeah. And they usually go on the top of the hill, though. the fire truck. They're going to be on top of the hill. >> That's normally where they go. Do they go on the top of the hill when when you're >> uh not normally because we don't use the whole park. It's >> only we kind of ride along with the
first turn there. >> Yeah. Because the vendors are going to go around like where we had last time. I was trying to think of doing like a circle thing and the food trucks closer >> to the front also. Um so we're going to have to work around with that. I mean it it really everybody's mingling. kids can
run up and down or whatever it is. Um because I don't they on on this side where we're going to be with the tent and everything, the fire trucks can't go through there because we're going to have the vendors there. Yeah, they're um
you could probably have the fire trucks when they first make that turn right there on the left where they have the portaotties and stuff kind of along there that I think the police kind of had like a command center put there. You could probably have them there and then start the food trucks. >> Yeah. After the pole, but I was thinking
the food truck >> that way they can get out if they need to quick. >> No. Yeah. Yeah, of course. >> Right there by the entrance. Yeah, where they were last time. And then there's I know there's a pole and then after the pole it was a port >> port. >> And then we would have the food trucks on the other side like starting.
>> Yeah. Instead of having but instead of having so far like have them a little bit closer >> and then cuz I'm trying to do like a you thing like everybody can just >> Yeah. Well, they got to be so far apart. >> No. No. I know. The fire the food trucks. Yes. And then the tent vendor. I'm I'm going I'm gonna put everything
together to make sure. But I just want to make sure that we have I don't want the the vendors so far because people start seeing that and they're not going to want to walk all over there and everything. We want everybody closer so that people can enjoy the music, things like that. >> When um when are the is the tent going up?
>> Yeah, that was kind of one of my questions. Uh so that'll be uh Friday morning 10:00 a.m. >> Okay. >> Now, do we have a site plan? >> That's why I wanted to look at that so we can have the site plan. The tent used to go where it went. >> Yeah. Right there. Right off the
pavilion. Yeah. Right. >> That's right where it's going to go. Were you there for Centennial? You remember the layout? Yeah. Basically, >> it's going to be the same way. Yeah. >> Just right. As soon as you come off that pavilion, >> there'll be a little bit of grass there and then the tent. I think >> little bit of hill and then
>> right after the hill basically set up there. Yeah. >> Perfect. >> Um and then the >> kind of centering I guess right there in pavilion. >> Yes sir. >> Best you can. >> Yeah. And then this the vendors will go right after. >> Right. minutes ago right after that. Yeah. >> So, that tent already be there, so it should be easy to
>> Yes. Yeah. >> that out. >> Well, I'm going to be there Friday. Um, so I can see where we're I'm setting up everybody and everything. >> And I would probably since there going to be people in a tent, I would probably line the vendors um you know, so you got the tent
>> um is here. All right. So, I would have instead of having a vendor line here, I would do it this way. and this way. So they could walk out and you kind of be in the middle, you know, s leave this middle open. >> Yeah. And then the food trucks like
>> Well, they'll be this way as well. >> This Yeah. >> How many do we have food trucks? >> Food trucks we have I think it's seven. >> The food trucks have to I believe for code food trucks have to stay on the gravel. >> On the gravel. Exactly. And they'll be like that. They'll be going like this.
>> Yeah. So I mean you can't really get them on the grass. You got to >> No, no, no. They're going to be through the gravel. I just in the centennial we had them we had them in the back. I'm going to try to bring them a little bit more forward meaning together like and then having them on one side one side like that after the portaotties right
>> I don't want to have them too close to the portaotties >> but um >> for example we have big Al's main squeeze and she's going to do hamburgers sausages things like that we have um cheese uh mini cheesecakes and uh cake slices we have the whole cow now the
whole cow can only come for Sunday um and they're doing the ice cream and they're doing they have their chicken tenders and things like that. Then we have Donor kebab on wheels. They're going to be here for the three days. Uh they're kebabs. >> And then we have uh Georgia Boy Southern Barbecue and Seafood. They're going to
be here um the 5th, 6th, and 7th. I believe it's all three days. Had them off for the fifth, but I think he confirmed today it was for the three days. And then we have Kona Ice, the snow cones. And then Miss Wings, Miss King's Wings, which is like chicken wings and she did um I think it's
cheeseburgers and things like that. And then a coffee bar and brew. Um >> it's a nice mix. >> Mhm. >> Yeah. And then we have >> Festy Flavors too though, right? >> Festy Flavors. Yeah. Tent food vendors. >> Are they coming Friday, too? >> Yes, they are. Fusty Flavors is coming Friday. We have Sweet Rice Company also
coming on Friday, which is um uh rice pudding in different flavors. We have Delicious Creations by Beverly, and she does uh DIY cakes. >> Um you can get your own cake kit, things like that. UBN Foods, which is going to be lemonade. They just do lemonade. Um,
we have Baking for Dough, which is also baked goods. Um, and we have Dainty's Micro Bakery. Same thing. And Whittle Chocolate. >> Nice. >> Yeah, that's a pretty good. And then we have for non-food vendors, we have um
Mary Fairy Gala, who's doing jewelry, artistically made. Um, >> is that the cups? I think they were buying tumblers and stuff. Yes, tumblers. Yeah. >> And then 25 I don't know how to double. How do you say the word? The road
the main drive can something like that. >> That one. Um, they do woodworking. Um, it's 25 delic woodworking and his wife sells wreaths. Okay. Christmas wreath. And then we have station Tampa Bay which is um station like like the time shares I think. So, I think that's what they
do. >> And then Geeking Geeking for Art. Um, they're having two spots. She does art. >> Um, and then Just a Nobody. Um, it's Handyman Services. He does, um, believe it's ministries as well, and he does he has a book he'll be selling. And then
find Hersh Realy, uh, which is realy, and then butterfly effect photo, who's going to be having a mini photo shoot. So, I told her she could have like a space for the tent so she can have everyone meet and then she can take them. I told her, "Pick your spot. Let me know. I'll tell you if it's good or not. If we can't, we met on the in the
park on Saturday." So, she saw the space. I told her more or less where we're going to have everything and she can pick her spot. Um and then we'll have um blooming balloons, which is, you know, arts and crafts and all that with the flowers, which is gorgeous. We'll have um see my emails. Did we did we
reach out or did Christine's plants nursery Christine's nursery I think it's called they were they sell plants >> I don't think I did I don't I reached out to many that I had reached out >> he's always done really well over there I just >> Christine's plants let me see I may have his
>> I may have plants I don't doesn't sound familiar that was in the in the market that is or is that just from the markets >> just from the markets um I think I had him on Facebook. >> Yeah, I don't >> I think I reached out to the cookie lady. Let me see. I told everyone we're
still getting until Wednesday after I mean we can still do it. Um I have another person who is just doing the six and she is doing Whoops. She makes wood signs, 3D wood art, and
other fun stuff. Um, and then I have the Vietnamese food one. Um, I do have a um one that's interested. It's a child entrepreneur.
She does her own jewelry as well. >> A cute. >> I do have a question though because she did ask me and she asked me this today. Um, and what do you think about it? If it's a child entrepreneur, do we have different vendor fees or we just it's just
$25? Okay, >> there's the uh So, it's Christine's Tropical and Exotic Plants. >> Tropical and Exotic Plants. >> That's numbers 813 830 1787. Do
>> you know the gentleman's name? >> Escapes Spain. If I can't call him today if we leave too late, then I'll call him tomorrow morning. >> Yeah, I'm sure he'll probably unless he's got something else going on. >> I remember. >> But yeah, he he always does well there. >> I also saw cuz I was going through
something um and I said I have to reach out today. Um Gunner, the dog. >> Yeah. Yeah. >> So, I have to reach out to him because I I was trying to figure out I didn't have anything of him and I couldn't remember the dog's name. I was looking through my pictures, but I just had pictures of the dog. I had nothing else. So, I saw them somewhere else and I'm like, I'm going
to reach out to them. And then I saw another lady that does uh face painting cuz I really want to get a face painter. >> Um and that's about it. That's what we have now. I thought I had someone else. >> Did not ask runaways. I should have
asked runaways. Oh my goodness. Oh, I did have to ask though, but I probably know it's it's we have requirements. We can't. So, this other rescue reached out to me. It's called third third something rescue. It's a great
idea. However, I don't think we'll be able to do it. Um, so what she has is, let me see right here, Third Chance Animal Rescue. And what they do is they they they come, they
bring you um they had a last minute cancellation. She was wondering if we can have them for the holiday festival. They have pony rides and face painting. Um it's $10 per person and admission into the zoo is $1. They have a petting zoo and then option
to buy a food cup for $3. And then what they do is we typically give 15% of sales to the venue as a booth space rent. So, but this is with animals. It's a great idea, I think. farm animals.
>> Do they have insurance? Obviously, >> they do ask you. >> The only thing is I think there's an ordinance about farm animals in the city >> cuz they do have I mean literally it's a full petting sale. >> So I I because we could put them where
they the drum circle was. I mean if but I don't know because the state might have a requirement for like vaccinations and vet records. We'd have to Is that something? And I I told I said I know it was too short of a notice. >> I don't know. Um you say there's
>> code on um >> I thought there was a code on farm animals. >> That's really farm animals. >> That's nice. I mean maybe we could have that at another event. I could be wrong. >> Like a >> because I remember when Sandy Smaldy had her pig. It was a
>> pull that off. We could probably pull off live. Well, it's one >> thing to have them in your backyard. >> Yeah. Nice. >> But just >> to bring them in for a for event. I don't know that there would be. >> This is a great idea, but I think it's it'll be too much for this event, but
maybe we can have them for a future event or something. I mean, if like I said, we could put them where the drum circle was. That'd be perfect. That's all open right there. And they could >> Are they able to commit? Do they say they could do it? >> She said I told her I had to ask and she said yes, she would do it. How do we
have I think we have to get approval from the state though to bring the animals in there. >> I don't know. Can >> we have to wait until >> check on that tomorrow? >> Yeah. >> Check with Nancy. Check with S and see if uh >> Do we do that? >> Do I tell them that we're checking that
we can and to send their application in and make sure they have insurance? >> Yeah. At least have the application and their insurance and vet records. Vet records. Okay. Just vet records on the animals that are going to be here. I mean we have agg agricultural zoning district which
um allows for general farming, citrus grows, truck gardening including domestic animal raising but specifically excluding feed lots and the raising of hogs, pigs or goats and including accessory uses or structures on a dwelling occupied only by the owner tenant as a fan. So that's in a an A1 zone.
>> I mean Miller Bay used to be an orange grove. >> Uhhuh. >> Really? Yeah. The whole citrus grove. Yeah. the entire Miller value was the on that side that whole >> alphabet. >> Yeah. Check with Nancy and that and I'll
check and see if there's any special thing we need to do. But >> so if they say everything is okay, then we can have them. >> I think this is wonderful. >> Just have them do the application. I mean, >> okay, I'll tell her that. >> And of course, make sure they have insurance to cover them. >> Insurance records for any animal coming,
right? For any animal >> and insurance. I mean, we let um I know they're not farm animals, but we let runaways bring their animals. >> Yeah. For adoption. Yeah. >> And just to let just to see. >> Shouldn't they clean up after them? >> Yeah. Yeah. >> Oh, yeah. I'm assuming.
>> I would hope so. >> I should ask you clean up after your house. I mean, I would be a client in there feeding the goats and stuff. Just let's not put them next to any paper crafters or anything like that. >> Um I do have a question. when it comes
to rescue. So they said they would put 15% of sales, right? That would be their fee. >> So say that again this time. >> They're going to give us 15% of their sales. So if they sell food or the admittance to the petting zoo, they give us 15% of whatever.
So they would say pony rides, petting zoo, and face paint. That's what they would have. >> That'd probably be a lot more than 25 bucks or whatever. >> Yeah. And then for um reaching out to runaways, I'll reach out tomorrow to them or today and tonight I can send an email. Um is that something that we do
not charge them? >> They're nonprofit. >> Nonprofit. And then >> I don't think we specified anything for nonprofits. >> No. >> Um >> I'm just like here we're not charging them, but they're going to give us 15%. Like >> Right. I mean we can we can we can
handle that if you want. How many nonprofits we got? Ask them. Wait. Well, just this one. And then I I didn't think about the runaway, so I'm going to ask them because they're in the city. I mean, forgot about them. >> Yeah. I mean, >> they just do nonprofit for nothing. >> Yeah. >> Yeah. I mean, it's to adopt the animals.
>> You make a motion. >> Oh. Um uh motion to wave fees for any organization that is nonprofit to attend um the festival holidays on the bayou. >> Okay. I'll second with the stipulation
that if they do give us a percentage of their sales that we do keep that. >> Yeah. >> If they sell something if they sell something. >> Yes. Okay. >> Yeah. If they're just if they're just there to represent their nonprofit where they're not selling anything that >> So you motion that?
>> Yes. I amend the motion to include what Kim >> Okay. And I got a second. Any further discussion? >> Any public comment? Seeing none, bring to vote. All in favor signify by saying I. >> I. >> I. >> Opposed. The motion carries. Okay.
>> Perfect. >> Yep. And then reach out to some nonprofits. >> They want to make some more boosts the the better. >> Perfect. Um I'm glad I remembered that one. And oh, we do have and I did not put this
gentleman in, but I do have his application. A masseuse. He does chair massages. >> Nice. >> Yes, that one. Um and then I have another person who is doing
she also does um cakes. She's bringing that. So we have we have a pretty good number of vendors and I'm seeing that I posted on social media yesterday in different places and then I saw some vendors. I put featured vendors and I put some of the names and they're reposting it also.
>> Um so it out there. >> Yeah. >> Well, hopefully we'll have people show up. Yeah, we should. I mean, especially now if I mean, we have we're doing the Grinch miss. Um, >> I did put that Santa's going to be, you know, making an appearance from the
North Pole 11 to one on on Saturday. >> And then if we have a petting zoo, that's very nice, too. I mean, attractive. >> Yeah. Well, if we get that solidified, then um that out closer. >> Yeah.
>> Um I have nothing else. >> Okay. We So obviously we >> Oh, I do have I'm sorry. Sorry. >> The gentleman of the hot dog is not available at all. He was double booked. >> Pastor Troy, do you know that? >> Did he tell you? Cuz I told him I said,
"Make sure you you let Pastor Troy." No, the easy dog. >> Easy dogs. He's not >> I was not aware of that. Thank you. >> Yeah. >> Hot dogs back on. >> Hot dogs are back on. >> Yeah. I let him. I told him I said, "Please reach out to Pastor Troy and Pastor Danny Fields because they were
expecting you." So, >> okay. He just sent me the the email yesterday. >> Okay. >> Did they give you all hot dogs? >> Uh, no. Actually, uh, Deborah, our secretary, uh, asked me how many hot dogs today, so she's picking them up.
Yeah, she'll have them. >> All right. >> So, cool. Um, >> so obviously we've we've had the donations and stuff and I know we got we're probably going to do some banner or something. Um, so if we can
get um Lowe's, Home Depot, and Walmart on there, if I could get some kind of sign, like even just like a small like election-like sign out front that has the three on there that >> these are like the yard signs. And then this is the banner
>> just so we say city hall decorations courtesy of donated by or something like that. >> Do you want a separate one just holidays by you? And then I can just put >> Well, you would have to be that. It could just be specific just to so as
people see the lights or whatever, they know it was >> Yeah, that's what I mean. Like take the freak or do you just want like something that says thank you? >> I just Yeah, just thank you. >> I have to do a mockup because if we don't do the mockup, it has to go back
and forth 900 times. So, I just want to know what you >> just something easy. just one sign out there so that they get the recognition that you know they they provide the lights and stuff. >> Um and then honestly the How many folks do
you have that don't have the COI? >> Okay. So I have >> because the chambers got their COI and so we need to figure out logistically how to to handle those >> and I've been getting people with that now. However, there were some that they were they already committed to another
event. >> Mhm. >> Um, but here it is. >> We'll need to put the chamber logo on on banner, too. >> Did you send that to me? >> I'm waiting on it if I'm wrong. I'll give it to you. He's supposed to try to
find tonight. >> One. I know Balloons is two. three and then I have I believe the other people four and five in here. So up to five right now that I have I actually
there's one that put in the in the application put Nature Coast Chamber of Commerce as their insured. >> Okay. I want to thank them as well because that's very helpful for us. >> Yeah. So, what um what I was going to ask was that um obviously for those that
don't have insurance that they just basically pay that fee to the chamber and that covers some of his costs to to do that. And um I have to work out with Ron, but I think probably put them as a if they're not already a member of the chamber, put them as a member of the chamber for the month or something. We'll figure that out. Okay.
>> I talked to Ron, see how he wants to do that, but that way they can just go on and pay their fee to do that. Um, and that includes their ability to go the event. >> Okay. So, but the fee will still be like the $25. Okay. >> Which I think that's what the the one to 10 membership is if on the monthly rate
is 25 if I remember right. So, >> okay. And then um how would they make payment because they are asking you that and I told them I'll let you know. >> Well, they can do it online. >> Oh, online um >> online to the chamber. Yeah. And um the
I have to ask him how he wants to do that because normally there's a there's a I think a $25 fee to sign up and then initiation fee or something. Probably need to have that wave for something. So I have to work with him to figure that
out. But um >> because another option too they I mean I'm just thinking they can come and give the payment here but the check or something made out to their nature. Yeah. If they won't do that, that's >> Yeah, I think that's simpler than doing it online. >> Just have them make the check out the Nature Coast Chamber of Commerce. That's >> Nature Coast Chamber of Commerce.
>> But we could possibly have them an online option as well. >> Yeah, I'm not getting anyone that's saying um you know, oh, I tell them no, we only have this and that's what they've been doing. >> I think we still give the same application and they just put the
chamber on there as they're insured. >> Um >> and I'll let Veronica know who's with the chamber. >> Yeah. just say save those applications and that way give those to Ron. >> Okay. >> And he on his he'll just provide a list of the the people under him.
>> Do you have his email address? >> You can just send it to me and I can just copy. >> I think it's um >> I'll give it to you. >> Okay. >> Just copy him on the email. >> It's RDMC
>> C3. Yeah. Okay. RDMC3aol.com, right? Yep. RDMC >> RDMC3.com. Okay, I'll copy him on the on the emails. >> Anything else on vendors and whatnot?
>> No, not that I can think of. Do you want to ask about the >> Oh, hi. Um, so we have a third third Sunday animal rescue. So I will let you know exactly what they provide.
It's a petting zoo. Okay. They do face painting, petting zoo, and pony rides. Is this something that they're asking? They just had a cancellation. They wanted to know. They emailed me yesterday. I said I have to speak with the committee to make sure. I said, I don't know if there's any
requirements or anything like that. Is there anything that would prevent us or hinder us from having them at that holiday on the bayou >> at the park? >> At the park? >> I don't think so. Um, >> do we have to ask the state?
>> No. I mean, um, >> did they say like how many animals they were going to bring? >> Um, they did not, but I could always ask her. And And it's that something that Oh, here it is. So,
she's >> It's probably not a a whole bunch. >> I wouldn't >> I can't imagine they're going to bring a lot. Probably >> probably two ponies and maybe a goat or two. >> Some pigs. I don't think it's going to be a lot. So, um >> I would assume they're going to have
their own bunnies. Bunnies. My best bunnies. Um, this is what she put in. She put pictures, >> that would be great. >> Yeah, >> I'm seeing insurance. We don't we were
saying to have them bring insurance and vet records because we don't want rabies or >> Mhm. >> any other issues. >> So, they would come and set up the tent and everything. >> Yes, they would set up everything. I'm
going to ask her about picking up um bathroom waste disposal. Yeah. Clean the stall. fertilizer. >> I would assume as long as they they clean up after themselves, we can make this work. And I'm sure I'm sure they do this all the time in different
locations. >> Yeah. >> So, I mean, we we can make it work. And I mean, it's it's it's >> we're at the last minute now. So, I mean, we're going to try and work this out. We're trying to work it out. >> Okay. I would just my my main concern is obviously
>> they must have their own insurance um because just in case >> somebody falls off the horse or whatever >> falls off. >> So as long as they have that and their license and everything I see no issue with that um >> and they were going to give 15% of any fees that they charge this city.
So you get 15% of all their sales. Yes. The pony rides were pony rides and face painting are $10 per person and admission into the zoo is $1 per person with the option to buy a food cup for $3. >> Perfect. It's pretty cheap. Okay. So,
I'm >> Yep. >> Sounds like we can move forward on that. >> Y that'll be good for the where the drum circle figure out where they're going to go. >> Where the drum circle was. Oh, dog park.
>> Actually, you could probably use the dog park as the petting zoo. >> No, but how about if people bring their animals? >> Just if anybody want I mean, we just shut the dog park down for the because it's going to be something else. We got another one here at city hall that they
could use if they want >> or they could go to Newport, >> but if they come with their animals, like they want to look at the vendor and then take their dog to play. I'm just thinking because that area is trout that whole area over there. You can do I mean I have no be easier to clean up and
you do less damage and it's all fenced in. I mean >> and they could obviously do something around it too but >> that'd be a good spot to do that. >> It looks like they bring their old fences. >> Oh yeah. So >> they bring their own chicken wire and stuff like that. But I mean that's something that So we put them there
with a drum circle. Okay. Right. And >> if they need to use the if they need to use the show if it's something they want to >> part use part of their thing. >> I wonder where they do the pony. It's just going around the pony. >> Probably just around in a circle probably
>> and face painting. Okay. Perfect. >> Okay. >> Um do you want to go over your So I've got your two flyers of one for the fifth. Yes. Yes. So, say 4 holiday days on a bayou city hall lighting and very merry Christmas December 5th
vendor uh for city hall and it's a zone number vendor number and I guess you're going to give >> I'll give them that. Yeah. >> And then the day of the instruction setup begins at 400 p.m. Ends at 5:45 p.m. Food truck fire inspection begins at 5. Uh event begins at 6:00 p.m. and
ends at 9:30. You cannot move your vehicle throughout city hall when event is ongoing. must park your vehicle in designated vendor space. If you have any accommodations that have been previously discussed with the event planner, please confirm at time of arrival. Day of contact is Carolyn Gonzalez.
Uh do not text, please call De. That's pretty much that. That sounds okay to me. >> Yeah, there's nothing else that we need I need to put or anything. >> Okay. >> And then the other one is um for the sixth and the seventh. Same thing, zone
number, vendor number. So, Waterford Park, obviously. Day of instructions, December 6th, setup begins at 8:00 a.m., ends at 9:45. Food truck fire inspection begins at 900 a.m. Event begins at 10:00 a.m. and ends at 5:00 p.m. Um, the only ones getting fire inspected
is food trucks. >> Yes. >> Okay. December 7th, >> or any food tent that has gas, anything like that. I don't have anybody like that yet. I don't know if the the Vietnamese food is going to be having that. Maybe you should just change food truck to food vendors.
>> I did put though um in my email to everybody and I was letting them know if you need a fire inspection like regardless if it's a 10 or not then it's at this time. >> So I I customize the um >> okay >> the emails. >> And December 7th setup begins at 10:00 a.m. ends at 11:45. Food truck
inspection if needed begins at 11:00 a.m. Event begins at 12:00 p.m. and ends at 7 p.m. So, are the are the vendors there for two days? Are they able to leave their stuff in the park? Are they supposed to take it down or for the weekend?
I mean, we're going to lock the park up so they can leave their tents in place. I guess >> I would assume so. I mean, if they don't mind that. I mean, some people will break them down because they just in case of weather, right? Speaking of weather, I think it is they're calling 50% rain for the weekend, I think.
>> So hopefully that'll change. >> I know. >> So we get out of that >> 50% all the time though. >> That's right. It's >> out of all the weekends, but >> I'm sure it'll blow over. Um let's see. >> We got tens. We can go under.
>> Yeah. V begins at 12:00 and ends at 7. Uh cannot move your vehicle throughout the park when in event is ongoing. Must park your vehicle in designated interspace. If you have any accommodations that have been previously discussed with event planner, please confirm your time of arrival. And then same thing, day of contact,
>> if they have a trailer, they have to park the trailer and then move their vehicle. You have that in there. >> Yes. And they and I when I write them an email according to what they have, then I write. >> Okay. >> For example, like the butterfly effect uh photography, I know she has to leave.
I think it's on Saturday. She has like another commitment or something. Then she has to remind me obviously, but I write to her and tell her, "I'm going to have you here. You have to park here and you can leave." We're parking all the vendors where we parked last night, right? Okay. >> Same thing. >> Same thing. Yeah. I think it'll be a little bit more organized now because
we're kind of used to that. >> Um and that's what I'm trying to do. So, we don't have any. >> So, I got um >> The Night Before Christmas book. >> Oh, that looks that's really >> that's um it's all illustrated. um that it would be nice if we could
somehow get that on the screen or whatever. I don't um I guess we just have a few kids or whatever that you know and kind of show it or whatever. So, it might be okay. But >> yeah, >> anyway, got that take care of. Um,
have we tested the movie stuff in here or we going to have Are you going to bring in the the um screen or we going to do it on TV? I guess >> on the TV. >> Okay. So, roll that kind in the center, I guess. >> Roll that in the center and move this out. Put it in the center. >> Okay.
>> We'll have it on all three screens, you know. Or you can do it on all three. >> Okay. um sound come through the sound system or uh >> we got separate. >> It might be separate. I'd have to have to look into that. If we can do it
through this computer, then it would be it would be auto sound. But if not, if I can only uh it all depends. I got to check. >> I guess you guys got dry run or whatever. Make sure >> work that out by by Friday. >> Okay. Um that's pretty much it for that event, I think.
Um we'll actually starts at 6. People will be gathering getting food or stuff. What time we actually going to start >> the reading? >> We'll light it up outside >> and then come in. Yeah. Do the reading
and then the movie. >> So what time does it get dark? So 5:30 something is the >> 6:30 it probably beet turn everything on probably the lights. >> Yeah. >> So do the lights at 6:30.
>> Where do I put that? I don't remember. >> And then bring everybody in4 to 7. >> We had said 6 to 6:45. At 6:45 read the story. >> That's what quarter to 7 basically read the story. So basically 6:30 we'll turn
the lights on then get everybody come in then >> and 7:30 movie begin. >> Uh what it won't take probably >> 15 minutes to read the story. >> Okay. >> I don't I don't know. >> Um what we could do is you know
how long they kind of gather out. We get we got some time. So as they gather out there we turn the lights on or whatever and they view that get some popcorn whatever they're going to do. Bring them in. get them situated, read a story, and then
um when we're done, we can give them a minute to get something from the food trucks or whatever. Get the stuff arranged for the movie and kick that off at 7:30. >> So, movie at 7:30.
>> Who's going to be the time keeper? >> We got to What's the itinerary? You'll do. >> Yeah. So, 7:30 to 9:30. That gives us I think the movie's only what is it an hour and >> I'll do like a little and you'll you'll keep us on track for that. Yeah. I'll
just be able too excited. >> Let me see what the time frame is. >> And we're planning to have a little table so we can like color and do stuff up there. >> Yeah, we can put a table out there. >> Yeah, I have I have a um I have a paper
>> I have a paper um Uh, let's see. 105 minutes it says. >> 105 minutes. That's almost two hours. >> Yeah. Not quite. >> Yeah. >> So, that'd be perfect. >> That's pretty good. Yeah. Good. >> So, we start 7:30. I think it's look the village and
mingle, whatever, get your popcorn or whatever, and then we get started. So, it should work. Okay. >> Um, we did, um, Kim and I have been buying things for the kids to do, like activities, cuz sometimes if they don't want to be in here, they can go out
there and do whatever they want. Um, dear Santa, uh, letters. >> Letters. >> Yeah. Um, that they can color and write. Um, ornaments, like, uh, little ornaments that they can put and then they can color themselves. >> And then Kim did this great coloring.
Well, I have to tweak it though, but >> Oh, cool. >> Ah, nice. And we can uh display those, I guess. >> That'd be cool. >> And we're thinking if we still have we do it at the part two, right? A little >> if we have some over. Yeah.
>> Yeah. And if we want to uh judge him or whatever the best or something, we could do a proclamation one council meeting or something. >> Oh, that' be cute. Yeah. Um, what else? Um, oh, so, um, Christina Fitzpatrick reached out to me and wanted
us to see if we can do an angel tree. Um, I don't know what's involved in that other than putting a tree up and I guess you had little angels or something to get a people. >> We may have a piece that's together tomorrow. We actually got the lobby tree
for city hall today and then I do may have a spare tree for them to use. >> Okay, >> I can I'm going to try and piece it together and see what I've got, but I'll do that tomorrow. >> Okay, I I didn't ask her to help. If we reach out to her, she might be able to help. >> So, basically, they do you take the tag
and then buy a gift and then bring the gift back and put it under the tree and then they come around and pick them up. >> Oh, okay. So, it's it's not money. It's >> No, no. Yeah, it's gifts. Yeah. The little kids put what they want >> what they want on it. little Barbie. >> Who who how do you get the kids to put it on there? They bring those to you or something. >> I don't know who the
>> I'm assuming if she's asking she's going to bring the tags to hang on the tree. >> Okay. Yeah. So, um let me >> ask. Yeah. >> Who wants to coordinate with her on that? Is that >> you? I can, Mr. Mayor, since I'm already
text. >> Is there any anybody opposed to doing a pink tree? Um, what's is that something that she was doing separately or is that something that we're >> She want us to have one here. So >> Oh, yeah. >> I said I'd run by you guys tonight. >> No, I'm not opposing to that. I mean, as
long as whoever is managing that manages it. >> Yeah. I don't know who's going to be responsible. I don't want the gifts to like >> disappear. >> Yeah. >> Yeah. And and is there is someone going to bring a box? Is How is that going to work? >> No.
>> Yeah. Um if you if you don't mind reaching out to her, you got her number, right? So um >> but this is not for our event, right? Or is this >> be up here for this for the month? I guess >> for the Okay. >> before Christmas. So >> I think they usually like the third week
they come and pick everything up. >> Yeah. >> I mean from my perspective, anything we can do to help kids that need >> Oh, no. Of course. Of course. But I'm just saying >> Yeah. >> Yeah. Especially if it's like gift cards. I
don't want that stuff to disappear. >> Yeah. No, someone has to be and like put a box I put a box there for the teachers. Nothing. But I'm saying it just I don't Someone has to be in charge of that. I can't be in charge of that. Um and it's going to be gifts depending on
what they're asking for. >> Usually they're unwrapped too. That's why. >> Yeah. Unwrapped gifts as well. >> What do you think? The concern is the public come in, grab the gift, >> just pick it up and walk out the door with it. Yeah, >> we could put a sign in front of the tree to tell them to bring the gifts to
>> to admin. >> Yeah, >> instead of leaving them >> Well, we and we could keep them locked in the conference room possible, too. >> That's what I'm saying. They just instead of just placing them under the tree, we can put a sign up. >> Please bring the bring to the admin window.
>> Anyone bringing a gift, contact windows first and then that person will lock up and then >> the room will just lock. Actually, we probably just lock it behind in case the conference room gets used during the week and things like that. >> Okay, >> that's a great idea. >> Going to be on this going to be ongoing all month, right?
>> Yeah. >> It's usually like three week the first three weeks. >> Two, three weeks, right? So, >> yeah. >> Given that information that sound like staff can keep them locked up, secure. Is there any objections to doing? Okay. And you're good with reach out to her and coordinate with her. Just get her in
touch with staff or whatever. And then I'm assuming I say she's going to bring the tags over that would be on there and then we'll we'll have it out there. He's got a tree we're going to use. So >> yes, sir. Okay. >> Just text her about you right now. Okay. >> Um anything else? We got these two
printouts here. Is this we go over this? >> That one is going to be for yard signs like we did for um Centennial and then the other one's banner. >> They're just they're both basically the same. I just realized though that city hall is not in bulk >> like waterfront. So I got to fix that.
>> Okay. >> Are these okay? >> Yeah. >> I'll I'll fix that before it goes to spacing. >> Question the the chamber logo obviously. >> Well, yeah. When you get it
>> right and we >> I mean if we he doesn't give it to us by tomorrow, we we got to give this to Space Age. Otherwise, they're not going to be able to have it by Friday. >> I I'll have it. I have um Do we want to put Walmart, Lowe's, and Home Depot on this?
>> No, I'll do a separate one. >> Just Okay. That was my question. Okay. >> Addresses, right? >> Walmart. >> No, it's on all the events. Yeah. >> Right. Exactly.
>> Yeah. And these are mostly going to be in the city. >> Yeah. Like that's going to be at the park. Yeah. >> Um if >> if you can get my full name on there instead of just Mayor Hoover. >> Yes. >> Do that. That'd be the only thing I'd
um then we have this insurance stuff. I don't think we need anymore. This was a quote that um >> the city got. >> No, get one more.
>> That's good. So, it was um s is this >> that's from our carrier. Well, that's from the third party that our carrier uh sent this out to. >> So, this would cover those all three days. >> It's it's a one time thing. It's not
every event we have. It's just >> this is this is for the three-day weekend. This isn't like >> Right. So, this this policy starts and ends with the event. So, it's not like we have our fishing tournament or whatever. We >> we got to get a new one. >> Again, it all depends on the event and
we're doing with this being two events tomorrow and then of course this being under like city halls, you know, the city hall building. Um, and then of course we wanted to see if they were going to offer uh offer COIs or coverage for independent vendors. Unfortunately,
the the the carrier said no. Um, but this covers any liability or any issues for the three-day event. >> That's not really bad. 15 to 25. >> It's not a year. >> Yeah. >> Well, three technically three though, right? Three events kind of.
>> Well, three days I guess. Um, >> I think I think the chambers policy for the year was $1,900. So, what >> I whatever direction the the the committee wants to go in. I just I wanted to provide this option. It came to me >> um over the holiday weekend. So, I
wanted to get, you know, get it to this meeting as soon as possible so I can lock it in if we decided to. If the chamber is going to provide that coverage, um, that I'm fine with that. Uh, however, you know, if the city manager has does, you know, has any issues. Um, I personally don't. as long
as we're we you know we we're covered and those vendors are covered. That's that's my concern. Um in the past in the past we haven't really usually sought out separate insurance policies. This is a first. Um and maybe something we want to consider if this starts if we start
doing this more often. >> Right. >> So I just acted upon looking you know I started this ball because we wanted to look and see if we can get coverage for the vendors more or less us. Mhm. >> So this is what but you know this was what they they produced to me and so it
I can either we can either proceed or if we want to proceed with the chamber that's fine. I I just asked that if the chamber's going to provide that insurance um that we just have some sort of access to that or or know what that coverage is going to be. >> Yeah, he's got the COI. Okay.
>> Yeah, he he forwarded that. I can forward it to you. I've got that. So, um, >> so yeah, I would again rather than shell out $1,500 for the event, I just say we work with the chamber, let them cover those those ones that um don't have
their own going forward and uh when that exhausts itself if it ever does and we'll look something different. So just just so I understand if something happens at the park that's not vendor
related. It's still covered, right? >> Yes. >> Well, yes. Is >> But now that they know about this, is it going to be an issue if somebody has to put a claim in? >> Well, because I mean the park is always covered for usage, right? So like like let's say today or tomorrow, somebody
like that, a claim, a claim can always be made >> if there's an issue at the park. Anything that's going to be with a vendor that's there or whatever, either the chamber that's covering is going to cover it or that individual vendor. >> Yeah. If somebody trips on the rock out there, it's just a general claim against the park, >> right?
>> So, the pet the pet person, they're going to have their own insurance. So, if a person unfortunately gets, you know, gets a bite by the goat, you know, >> that that vendor is that that's their responsibility. It's it's not ours. It's going to be on them because it's their
animal and them and them doing that. So, um, the same thing for the for for the food trucks. If the food truck, they each of them have their own insurance, too. So, if for some reason someone gets damaged by their equipment or, you know, something on their truck or using
something from their truck, that would be on that particular vendor. Um, you know, as chairman pointed out, if someone's running across the field and they hurt themselves, that would happen anyway if the park was just open during the week. So, like I said, in all the
years of us either sponsoring an event or co-sponsoring, we've never sought out this separate policy because we kind of already have coverage. Um, this is just an additional blanket on top of that. Um, so like I said, I I don't I don't think it's
really necessary to move forward because once again, if there's a claim, you know, if there's a claim that we have to address during the three-day weekend, you know, we issue that claim. would issue it if it was on a Tuesday as opposed to Saturday, >> right? >> Um, you know, so and and people have
independent events at the park all the time. If they're having a birthday party or something like that and if they if they scrape their knee on, you know, on the ground and want to make a claim, that's their prerogative to do so. It all depends if it's going to be taken care of by the carrier anyway,
>> right? I like I said I only got this ball rolling because we wanted to see if we can blanket the >> well we have a gap with with these >> with the vendor and the co you know doing coi coverage but um but then when you said the chamber did that like I said this just came into my hands so I
wanted to make sure the committee was aware. >> No it's good to know we have an option if we need it. So >> well yeah we didn't have the chamber involved do something or turn them away basically. So, okay. Anything else on the event? >> I do have a question. I'm sorry.
>> Go ahead. >> Um, this one I forgot to ask about the vendor. The whole cow asked me and I had an answer for her. I just want to make sure. They have ice cream with alcohol. Is that something that they >> The whole cow? Yeah, they have they have regular ice cream and they have some with alcohol. Just she said is that
something they can sell or No. >> Um, alcohol and food I wouldn't think is the same as alcohol. But are they like making like a shake and dumping vodka in? >> No, it's just infused with ice cream. That's kind of rum. Yeah, >> it's not going to be that big of a deal.
I I think they actually sold some Is this the same creamer? Yeah, >> I believe they had the same stuff at the last. She just asked me and >> I don't think it's going to be an issue. >> Okay. >> You know. >> Okay, perfect.
Once again, it these are questions that we probably like I said as we move forward through the through this year, you know, we should probably put you know, sit down on the back burner and, you know, come up like come up with a, you know, set of rules and and stuff
like that for vendors to follow. So, I mean, I don't believe FCT has an issue with selling alcohol at the park. their more concern is is based on, you know, the footprint, taking care of the park, maintaining it, the green space, you
know, part of the park. What you do on events and and the vendors that you have has never been an issue. Um, you know, there's been a that's been going that's been a long conversation between the the city and thinking that the state is restricting that.
>> It's not a it's not a restriction on on the from the state. It's it's the concerns of the city to have alcohol, you know, alcoholic events. Um, it's a police matter. It's a fire matter, you know, public public intoxication, things like that. But it's never been a state
issue. >> Is there any ordinance about alcohol in the park though in any of the parks? I thought that there is there an ordinance that says >> consumption of alcohol >> in the parks. >> I'll look at the ordinance. Did you get something with >> Yeah, that that was my question. And I thought there was already an ordinance
saying no alcohol in the park. >> I'd have to look into that. Um I don't know if we have a specific ordinance on that. I'd have to we'd have to look. Um I mean obviously there's, you know, there's laws against public intoxication and things like that >> which might fall under, you know,
police, you know, just standard law. Um but I don't know if if Port Richie has a specific ordinance. I'd have to get with the clerk. Um here's here's um park regulations generally uh it says uh and this is under parks
and recreation intoxicating beverages intoxicating beverages shall be regulated as follows. No person shall brought alcoholic beverages into nor shall any person drink alcoholic beverages at any time in the park and no person in the park shall have entered the park to be under the influence of intoxicating liquor. >> Okay,
>> that's it. So it ice cream will infuse alcohol cakes actually alcoholic beverages. >> Beverages. Okay, perfect. >> So >> just wanted to make sure. >> Yeah, they were actually having like a like a root beer float. They were having a tequila float or something. That'd be
Yeah, what they're doing. And like I said, I've actually had that ice cream. It's It's not >> No, it doesn't do anything. Yeah. >> Not uh not much in there for flavor. >> For flavor. Yeah. >> Are we good with this? >> Yeah. >> Am I Is it okay if I reach out to space
age or does that need to go through staff? >> Um, >> can I email Felicia or do you need to do it? >> No, no. If you want to >> I mean, I'll handle the payment part of it. I mean, if that's fine, but >> I'll just send it to her because she's
going to need the all the proof. >> So, what's the how many banners are we going to do? How many you want? >> Well, I mean, what were you thinking? >> One for Waterfront Park, >> one for the park, and then
>> we're going to put one out by 19 or out here. >> I think we should have one out here if we can. >> Did we have any we could put it out? >> I'd say at least three. Uh, one for here, two for the park. Um, how much are they? 100 bucks.
>> I think they were like a hundred, right? All depending on the size. I don't >> It's a regular size that we normally get. It's the same one that we did for Centennial. The same size. >> Give me a minute to look. >> And these are the little
>> I think we put one >> Yeah, those are the little >> one on the fence the waterfront park. And if we had two more, I guess one catch both ways 19 traffic >> or one out here. >> Yeah. Well, the good thing is the one that we
do on here on Friday, we can >> take over to >> take over to the park the very next day. So >> Oh, yeah. Yeah. Great. >> And then when when are these going to be ready? >> Yeah. Usually they have a pretty two three day turnaround if we don't need a lot. So
>> Okay. So >> how many um the >> the little signs do we want? >> What we do is those just we have across the city. >> City. Yeah. I want to say maybe there were 20, but I don't think we need that money for this.
>> If you get to the >> major >> the major intersections and stuff like that. >> Okay. >> I mean, those are they charge about six bucks a piece or something. >> I'm not sure. >> This will have to go in first tomorrow.
>> Yeah, I know. I gota I got to fix the a few things and then I'm going to email it to her tonight. >> Yeah. you want to consider uh like big banners instead of putting specific dates, we could put this weekend. >> Well, or this Saturday and Sunday so we
can use them every year. >> Well, the the uh the ban will change. There's >> never mind. >> They're cheap enough. So, bury them in the next time.
be nice to have some >> we usually bang and old post. >> Yes. >> One goes >> then we put some on the south side. >> I'm thinking one like Walmart where they're coming in. >> Mhm. >> And then the other one >> I'm trying to think of where we put them. Oh, then there was some some over
by um >> Candle Boulevard. 15 or 20, I'd say. >> 15. >> 15. >> The small signs. >> Yeah. >> Yeah. >> Um >> any flyers?
>> You put one there at Old Oak Post and and Bay. >> That's going to get majority of people to go out that way. >> Right. Old Post and Bay. Um >> bought one at Wilms Low in case they miss it at W Poston Bay so anybody coming in and out of San Pebble can see it.
>> Yeah, which is I'm thinking when people are turn one right there as you turn into the south side you could get them on limit and then the uh whatever the other road is pier >> then I think we put one at uh Olner and
Yeah. What is that? >> Put Put one at each park. >> I have 15 probably. >> Yeah. >> Fine. >> I think so. >> Put one corner waterfront down there >> but we can do it. So
>> I have no problem with that. >> I'm off Thursday afternoon and then Friday. >> Anything else on signs? So, 15 small signs and three banners. >> Yeah, sounds >> that's good. >> Okay, I have a question. Did Ashley Do
you know if she printed out B uh flyers for me? >> Four. >> I had asked for like 25 flyers tomorrow. I'm going to go around to businesses and give them. >> I can print them now if like you know before you leave here today. Yeah, >> that's not a problem. >> I don't think it was like that. It's the regular one that we had. I don't know
the one that's on the website. That one? >> Yes. Yes, the one on the website. What I'm doing is I'm just going >> Whichever one you want, just let me know. >> The one on the website. >> Okay. >> Yeah. Thank you. >> All right. >> Go to as many places I can tomorrow. >> They're working on a Grinch for
>> Friday night. >> Tom said he's going to try. I don't know. Oh, really? He's going to try. >> Santa's not coming out on Friday night, right? Okay. >> But Santa's coming in on Saturday. What I'm saying? Okay. >> Okay. I think we're as set as we going to be. >> Yeah.
>> That's nice. Yeah, >> I'm excited. >> S, you got anything? >> Public works gonna work on the top lights tomorrow. So, those be done >> on the top lights tomorrow and then they're going to continue back up the waterfront part to make sure. Um,
>> and you got the cord plugged in on the side, right? I told Daryl. So, all he's got to do is stretch it across to hook them into. >> They're confident that they can do that. That's what today was for, to make sure the bucket. So, they should they should be all right. >> Um,
>> no, I think we'll be I think I think between now and Friday, we should be okay. >> Yeah. >> Uh, >> I'll just make sure that the the other cars are moved to the PD parking lot. >> So, the parking lot's completely cleared out. >> For Friday,
>> leave bathroom. >> Oh, I do have a question. on Friday. Um, so I'll be here obviously at 4 when the vendors start coming and stuff. They're parking here in the front, right? The vendor on the side. >> Oh, on the side or you going to put them
all the way in a corner or you want them across from city hall? >> Cuz I was thinking here. Well, just for parking purposes for people coming. >> Could they walk? Because I'm thinking of like a little kid like running and then here they can run back and forth and
then have clothes this way. Yeah, I I think I agree with >> you park on the side here, right? >> I think people should general public should probably park on either side. >> Either side, >> this side or that side. Matter >> of fact, I would I would >> everything open in the middle. >> I would put cones to close the front off. Yeah. The middle. Okay.
>> So, so people can walk back and forth either, you know, they they walk in here, they walk in, you know, >> right? They can walk out. There's no traffic on there. >> Under the awning and then out to the food trucks and keep all your walking traffic >> all right here. >> Okay. So, you got that whole side they can park in. does. >> Yeah,
>> that should be plenty. >> Worst case scenario, our overflow, we have um we have the we have an auxiliary parking lot where our field crew usually park. So, we have that and then we can line them up along formal if you have to
>> in Springer. I mean, which I mean I if we got that great if we get that if we get the that much of a turnout that'd be amazing, but I'm just saying we could we could use that. So, >> yeah. So yeah, if we get some barricades set up, let the food trucks in. Keep that. >> Yeah,
>> cuz that's we're going to gather people out there, too, to look at the lights when we light it up. >> We don't want people trying to drive through there, >> right? >> That's perfect. Okay. So, the tent because it's not coastal
and it's not really a business setting it up, is building official going to inspect it? Yes, because um Troy, if I'm correct, um they they they provided the fire rating for the tent. They provided all that information. I sat down and
talked with him with him and Pastor Lord and um Danny Fields and um they we augmented their permit to include the tent and the building officials going to inve um >> inspect >> inspect it once they put it up. >> Okay. >> Which that's going to be Friday
afternoon. >> Yeah. No, Friday 10:00 10:00 a.m. >> 10 a.m. Friday. >> And uh and so we'll just need to get get in and have the gate open for a little while just for volunteers. But then it
was my understanding the park was closed on Friday. >> Um as of right now, I've talked to Daryl. He has he has not told me about closing the park. We can we can close it on Friday if everyone wants to. Um, I mean I think if if you want if you don't want any issues with the tent, we can
close it Friday. It's going to be closed Friday evening anyway. >> So, um, but if you know after the tent is put up, if you know, we could talk about closing the park on Friday, but Daryl, as of right now, doesn't have any reason to close the park. He says everything could be maintained while they're, you know, the park could stay
open while they're doing work. So, but um I can have them coordinate with you Friday morning and make sure that you know in case uh you need anything or any anyone on your staff needs anything for that. But but um I'm going to talk to uh
Tony will be here tomorrow. So I'm going to see how we're going to work out the inspection if they're going to be here Friday because Tony is usually Tuesdays and Thursdays. So I will talk to Veronica about that tomorrow. um for the church's fee that they I can't remember
did we we took it to half price or something. We >> waved that >> wave it all together. >> We waved we waved it all together. >> Okay, good. I want to make sure we did that. Just to let you know, we did receive a check today, but I think um our staff from building, you know, development
development services, we're going to cancel that. Um the check did come in the mail. we because he did tell them that we were waving that in the first place and has has been telling them that we're waving it. So, but the check came anyway, but we're going to avoid that check. So, we're not we're not going to
deposit that or anything. So, um we waved it. It was a $50 fee that we waved >> because of the fact that I I kind of assume that because it's a joint venture. >> Yeah. >> Well, especially let us use a 10 and everything like that. So, that's I didn't think that was a an issue.
>> Good. >> Yeah. I just we were just going to pay it just to get it get it done to get the permit and so thank thank you for that. >> Absolutely. Yeah. >> Thank you for >> Yeah. Thanks for all your help >> being on this committee. >> Yeah. >> So >> cool.
>> Um anything else. >> Um >> any >> Oh, I do have a question. >> Okay. >> Do we have that big map or whatever it is? The site the site plan is it? >> Yes. Um because I think we were speaking about where we want to see how they're
going to coordinate Christmas in the park and then how >> Yeah, after the meeting we grab that and >> Okay. So after the meeting that's okay. So >> yeah, >> it's somewhere around here. >> I I think it's either in city manager's office or her office, but I can get my hands on it. Thank you. >> We can um we've got some dry erase markers if you just want to mock up.
>> So we can ask or Nancy, was it about the vet record? Pet record the tough think. >> Yeah, we're here. on the petting zoo >> petting zoo. >> Yeah, I don't I honestly don't think that's going to be an issue. I just, you
know, >> I just had on my list. >> Yeah. I mean, >> they get their own insurance, I think it's good. >> Yeah. As long as they have their own insurance and which I'm sure they do and and they're covered. Um it's just another vendor. Just think of it as a food truck, you know, type of situation.
It's just a different >> yet. That's right. >> Get hungry enough. >> That's right. Okay. If if we're done with that, any old business? >> Um,
>> well, I guess it's not old business, so I can wait. But I have a couple of updates. >> Okay, updates don't be coming in front, but we take them out. >> Um, I should have done that. That's right. So, I apologize. Um, I did have a
guy, a friend of mine reach out to me um from the Port uh for um Pasco County Fire Department. They have a ministry where they're giving away uh free Christmas trees with the lights and the stands.
>> And he asked me if he wanted if I wanted him to bring some out. >> So, he's planning on bringing 10 out. So that would be 10 families um that could receive a free Christmas tree with a stand and light >> you brought to the park or for your
>> Yeah. Yeah. That and that would be we can kind of do that during our event. So I know that's >> Mhm. >> you know. >> Yeah. >> Um but that was kind of exciting. >> Yeah. >> Um >> you know kind of like the pumpkins we had at >> Harvest Fest. I mean we had thousands of pumpkins. Everybody got to take a
pumpkin. And then also this more pertains to setup and and stuff like that. I have a friend that had reached out to me and wants to bring his trailer that they got four stations
um for shooting hoops, playing basketball. It's got the nets and stuff like that around so the kids can shoot hoops. and he asked if he could bring that out really for our event, but he'd be willing to to keep it out there. Um, that's something that we could take
advantage of as well >> for the Saturday Sunday event. >> Um, he was going to bring it out for Saturday for our event. >> Okay. Leave it there for Saturday Sunday >> or at least just Saturday. >> Yeah. Or at least just Saturday. My
question is that raises a whole another thing of, you know, where would he park because being right under the pavilion. So that's why I thought I better bring it up. >> Is it like a trailer with the hoops on it? >> Yeah, I have pictures of it. Um, it's
just a It is. It's just a trailer >> and then it's got the nets on the side and on the top and you know the kids can shoot >> shoot it. Okay. >> Shoot play basketball. um thoughts. >> So, two things, my thoughts. Um one is
if he brings it, it has to be in by 9:45. >> Yes. >> Because we cannot have anything moving at all, >> right? >> Um and then it has to be left till 5 at least if it's just for Saturday. >> And then the other part is I know we had
um games >> and stuff in the centennial. >> We had parents fill out waiverss for the children. That was for jumping on bouncy houses and stuff. >> We had games, too. But >> to shoot a basketball, would you have to fill out a waiver?
>> We had a shooting. >> Yeah, we had I think we did have a basketball. >> Oh, yeah. There was a thing. >> We They had to sign a waiver to Dunk Tank. >> You can kind of see. >> That's pretty cool. >> Isn't that cool? >> That is cool. Um I don't know. I mean,
that's I I love that idea, but I don't know how what are our requirements. I have to sign a waiver to shoot basketball. I would think so. >> Is he licensed and insured? >> He's a contractor. So, I mean, he's licensed insured for that type of stuff. >> As long as he has his own insurance on
that. I mean, >> and there's no like that's for free, right? There's no payment. Okay. >> Is there any advertisement on it? for his business or anything like that. >> Just uh book us for your next party or
event and it's got his you know.com and his phone number on there. Um >> just see if he has see if he has insurance that he has COI. >> Okay. So >> I mean technically a vendor.
>> Yeah. that he's marketing. That's why I'm asking that >> is it if he has his information there, then it's it's a vendor. >> Um vendor as far as $25 fee $2, >> but if he's doing it for free,
>> well, we have vendors that are doing real estate and we have vendors that are doing station. >> They're just giving out stuff. It's it's a business. I mean, I >> I I get it, but I'm seeing it from the side of the other vendors, too, because
then if >> Well, if I'm an insurance company or something there and marketing or whatever and just allowing people to gain free Same thing, if you're booking for a next event, I mean, right now, I can see, let's say, festy flavors in the panty thing or they're not giving anything away. They're giving out free
popcorn. I tried them. I said, "I like them. Oh, let me hire you for my next event." The marketing, it's a vendor. That's just my opinion. I mean again >> I mean I can see it that way. Yeah. >> I guess I mean
something like his intent is is just to not marketing but just to provide a free service for the church. Is that kind of >> Yeah. He what he does is he brings this out to different events and stuff like that so the kids have something to do.
you know, he's not charging us anything for, you know, I see us, you know, kitchen. I'd probably have fun shooting a couple hoops. >> Well, so he was bringing out to your event. >> Yeah. >> Regardless, >> right? >> Well, he was, but I but yes, but that's
why I'm bringing it up because if you prefer me to tell him no, >> I will tell him noc because I mean it's a trailer. It's going to have to be put someplace. So, we have to figure out where would that be put and would this interrupt with
what we're doing and and all that. So, it's more of a question. >> Yeah, that would have to be on the top of the hill. >> Like I said, sound like he's going to bring out for their event Saturday. Obviously, they they've got their own stuff that they
were going to do. I mean, is he willing to leave it for Sunday as well if he wants to? >> Well, maybe he just takes it with him Saturday and then, >> right? My thing is the only thing that I again because I'm with the vendors in that sense, that's that's you're being a
vendor. If you're putting like right now, if I bring like say the cornhole thing and I just put it there and nobody knows I brought it, but if I'm putting hey, book Caroline's events and >> he's not a nonprofit obviously, right? uh he has a he is a nonprofit ministry
and he's a contractor. So the this is part of his ministry that he does you know going to different events and stuff like >> it's a nonprofit thing. It's we just do not charge >> I don't know that's just my >> do not want to
>> I don't mind having the basketball hoop. What I see is if you're you're if you're making you're going to make money in the future, meaning you're going you're promoting your like right now if you put says nonprofit, that's fine. But if you're saying book my event, that's not nonprofit.
It's profiting. >> Well, just restricting. He can't market. >> It's on the It's on the thing. Yeah. >> On the thing says >> Yeah. He's got a banner on the front of the trailer that's uh says book us for
your next party or event. >> I'm not against this hair in my opinion. I mean if I'm a and my wife is going to be a v vendor there if somebody's giving away >> basketball shots I I don't you know trying to provide stuff. It's part of
>> and time. Yeah. you know, and to have a team there to oversee it so that the kids can, you know, when people donate their time, I I you know, time is valuable, you know, in my in my eyes. >> Well, I mean, >> we're all donating.
>> Yeah. Exactly. You know, paying the Who do we have that is non-selling? >> We got non-selling. >> Not selling wise. Yeah. You have two. I >> have station and the realy. Yeah. two up to now. Yes. And I had reached
out to Aqua Sonic. They haven't. So, >> I mean, if you think that they would bulk it >> one without I mean, how would they know anyway? >> Come back and watch a meeting, I guess. But, >> but I'm saying the integrity too. We're city. So, if you do one for one, you
have to do for the other. If we can tell them, hey, since you're just selling doing your providing your services, you don't need all these things. They provided insurance. They provided everything as well. They They're not going into the chamber. I'm just again, I would shoot hoops, too. I'm not saying
anything against the gentleman or anything like that, but I'm just saying as a vendor, it's a vendor. If you're promoting your business, it's a vendor. >> Okay. Well, >> that's it's not a sponsor. If it was a sponsor, something different.
>> That's different. They're sponsoring. >> Well, I guess you get Well, I think one, he has to have insurance in case somebody trips over his apparatus, right? >> Sure. um a nonprofit >> and and and if he >> something right >> if if he's if it's actually registered as a nonprofit,
I think he's fine. But if he's, you know, I guess cover up the advertisement or pay the $25, I guess. Does that satisfy you? >> Yeah. I mean, if it's >> I mean, that would be fair, too. I just I'm trying
>> I mean, it's $25. It's not Yeah. >> Yeah. If he's I mean, doing it for free. But if he books an event and makes $500 on his next event, it's >> not free. >> It's not free. >> Well, I mean, if somebody
I mean, if he's if he's there, hand out, hey, book me. I mean, don't market it, >> right? If he's not marketing, it's fine. if he puts his >> don't cover up his if you cover it up but cover it up or pay $25 fee I guess that otherwise we're going to have to
you know look at these other ones too. So, um, sorry I brought it up. >> It's always >> what if you didn't bring it up and he turned in, we're we're going to have to have this discussion that >> Yeah. Well, I figured I better bring it
here. >> Just tell him we'd love to have him. We We because of the we're charging vendors that market $25. If he takes the marketing aspect out of it, doesn't market it, and just provides that service part of your event or whatever, I think that's okay, >> right? But if he's actually there trying
to drum up business, pay $25 >> and let him know also that he can't remove it until 5. >> Yeah. He'd be stuck there until >> Yeah. until 5 >> and it has to come in and he would be there both days. He could do just Saturday. >> Yeah.
>> Okay. >> Is that okay? >> Yep. >> Can he still just do the pastor's event for those two two hours or would he have trouble leaving? Well, so that's why how's that work? He was they're going to do it for their event because they're
kind of sharing with us. >> Does that Okay. If he just comes in for the couple hours, >> but are are we doing that event separate and not including it with ours or are we including it without >> the same park? It's but it's it's their event,
>> right? It's the same park, but we're actually like we're using the tent and things like that. So we're we're mixing. If not, we have a separate event and then whoever's in Christmas in the park is Christmas in the park and whoever wants to come this way is this way. >> Well, Christmas in the park is something they do every year and there's going to
be people obviously the same place. So there's going to be some >> But what I'm saying is you're going to have vehicles moving here and here and here. We're going to have vendors there or is that what we're doing or everybody's together? Well, for Christmas in the park, you guys are going to obviously set up your sound and all that. And they're I mean, they're
not going to have probably a couple tents, I guess. >> Yeah. I mean, it's it's not like the harvest fest or the backpack giveaway where we have all the, you know, tents set up and and stuff like that, but we will be coming, you know, volunteer way
is going to drop off water and, you know, like they normally do, you know, for the volunteers and stuff, but we'll be bring the pavilion area. >> Yeah. Yeah. all in the pavilion there. >> Do you envision are you guys going to have any 10 x 10 tents? I mean, sometimes you have a couple around there. >> Sometimes we do, but I don't think we're
really do doing that. >> Okay. So, just it's all going to be kind of low. >> The only thing you have extra would be this basketball thing. >> That's the only thing extra. And it appears to me it's probably not even
worth having it come in. Especially because the parking and the setting up and in and out, you know, it it doesn't appear like it's going to be worth trying to do it. I
think you're you're completely right about traffic in and out. We're already going to have some traffic bringing our stuff in and we we set up early 80. get there 8:00, but we have tables to set up. We, you know, have stuff for under
the pavilion to set up and then we're done at 1:00. So, we'll be done before your event is over. So, I mean, are we going to be able to, you know, >> that's what I'm saying that keep it separate in the sense of they have their
event and then they have their their parking, their stuff, and then we have our things. I mean my understanding and I don't know if the rest of the committees was we were going to have the event together just because it was 11 to1 it was 11 to1 but everything was going to stay as is till 5.
>> So >> well no they weren't they were going to stay up there till >> I mean the people that are obviously the people attending their event would stay there >> but >> I mean they're they're going to not stay till 5. The church isn't. >> I don't think you are. I know. And how
are we going to move everything if we can't have because you saw in the centennial >> and and everything that we don't have we don't allow traffic moving because there is people coming in. People are parking outside of the parks. They're walking children, animals. >> I mean that's a lot.
>> Well, you're not talking about a parade that's going out there. You're talking about a handful of >> and and do you guys park in the park? >> We do. Yeah. And so that's something this is good that we're talking about this because we're going to have to
address that when we >> Well, maybe if you guys set up, you just park outside the park so that you don't have to drive through there. >> Yeah. Other than maybe a couple of vehicles, minimize minimize that probably get one or two hours. >> Truck is usually there, you know, to
load stuff in and out. We usually have a couple of trucks, you know, to and >> I mean, hope you got people I mean, handicap parking is in the park, >> right? The handic is going to be in the pavilion with the loading and unloading then. >> I mean, literally, we're having trucks
and stuff moving things in and out >> and then it looks like the event is over as well for us. I mean, we're trying not to all they're going to have is they got to load up the stuff they bring in the music stuff and their water, food, hot
dog, whatever they got. I mean, so you're not talking about a lot. I mean it's >> it's like a vendor just moving their stuff too suggest we do so we >> were saying not to have anybody to talk no not making statement we always said if you need to leave early you leave your tent and stuff come get it later or
walk it to your vehicles that's what we made everybody do in the centennial we had them walk to their vehicles if they had to leave earlier than the time ended >> we didn't have any vehicles in there at all >> we didn't have vehicles we made them move >> we made them move yeah and we had them park they can come in and park like up
where the handicap is, but once where the officers were and everything in that little station, we didn't let them come up at all. Nothing. >> And they they had a trailer. They had to drop it and take the truck or car out. >> Well, I I guess if you guys
We could probably reserve them a spot in the in the front the handicap area. >> Where are the handicap? >> So they could walk their stuff down to their truck or whatever and leave from there. Is that doable? >> Where are the handicap going to park then? >> Right. Right. And well, we can talk about
how how much stuff you have. Yeah. >> Well, we'll have all the Christmas tree stuff. Um music equipment for because they'll be doing >> the Christmas tree stuff is the Christmas tree is coming here, right? >> It'll come here and sell the stuff. >> But we leave that until 5 obviously.
>> Yeah, we could surely. And then the fire department or whoever is going to bring that stuff back and do that. >> The rest is music equipment. >> Uh yeah, music equipment for the carolling. Um you know that
type of stuff. Sorry. Um you know, some chairs, some tables. Um not a whole lot of stuff really. Not like >> in our other events where we had all the tent set up. You know, we still have a prayer tent, but we don't even need to
set that stuff up because, you know, the big revival tent will be set up right outside of there. So, >> it won't won't be as much stuff to pick up normally. >> One pickup stuff. >> We could probably >> walk it down to the pickup truck there to in the front parking and leave from
there. >> Yeah. I I'll talk with them about it tomorrow. We're having a meeting >> or I guess leave it there until 5 and then break it down. They totally don't mind doing that. I mean, again, it's it's a safety issue. People we want to try and completely understand. >> Yeah.
>> I mean, >> like I said, we can make it happen, but we're it's going to be a divided event then and we're going to have to see where everybody's going to park and because normally where do your attendees park? >> We park in the park. >> Yeah. We don't last time we only parked. They parked only a little bit in the
front. We were directing. Yeah. We had Everybody else What are we going to do? You're supposed to park where Laura's >> where Laura has her >> either by there because they can't park at the front lot anymore, right? It's roped off. >> The vendors and stuff are Yeah.
>> We're going to have vendors but we and handicap but that's it. That's only the thing we allowed, right? >> We allowed a couple of people in but that I mean >> that's it. Golf carts obviously. >> Golf carts came in and then whoever we could fit in there and once they couldn't fit in there we had them park across the street.
>> Yeah. I think Ryan would uh >> Well, they've got the they got the fence. They're right. >> Yeah. They're um they're in the process of clearing it. >> And I know Laura had said we said they can park over there by dogs.
>> Yeah. So, we got that. That's quite a few over there. >> Yeah. That's that's a pretty big lot over there with her. >> That's what I'm saying. We have the attendees park inside the So, we probably need a couple of signs too that says event parking, right? >> Yes. >> Yeah. Yeah.
>> Good idea. We just have to hash it out. And again, Pastor Troy, it's nothing against anything. It's just the event. We need to have a smooth event. >> Um because we don't want it that day look messy. This is a city event for us. So, we don't we don't want to have issues
either. >> So, if we can hash it out everything we need to hash out today and see where we're going to put the stuff, that's fine. Then when we get to the park, we know we go this way, this way, that way. I just don't want movement and things to disrupt our side of the event
>> because I thought it was an event and that was my misunderstanding. I thought it was yes Christmas in the park 11 to1 but we were all all together. >> We are. It's just there. >> But if we're moving it's not all together. We're just >> Well, there's going to be people coming in and out of the park all day long. They're not going to stay there all day.
Vendors will. >> I Exactly. the vendors. >> But people are coming and going all the time. >> Right. And then so the so the tables and the chairs and everything, those are going to be leaving too cuz I thought they were going to be used for us as well for Sunday as well. >> We we will have tents or uh the
underneath the tent we'll have tables and chairs and stuff like that. >> Yes. >> Okay. >> I'm talking about just under the pavilion and see we're going to have to >> they got a few ancillary things that they do to put food on. I mean it's mental stuff.
>> I understand. I understand. Yeah, actually it's probably a benefit to clear the pavilion out when they're done because people are going to be using the bathroom up there. We're locking the bathroom. >> We're locking the bathrooms. Yeah, >> but there's picnic tables and stuff up there. People can hang out. >> Again, I have no problem with that. I
just don't want movement and we didn't have that last time. So then that's my thing. Are we going to have is it going to be different? Because we need to prepare for that. We need to prepare. If people are going to be moving in and out, then we'll >> there'll be there'll be a there'll be a small part of the church moving out.
>> Okay. Then we'll just >> around 1:00. >> We'll just leave that area done and >> we'll look at the map and then I'll just tell you where the line is and that if we all agree to that that line, then that's the line and then we'll tell our vendors you can't move any forward than
that. Um, speaking of which, the portaotties, I have to let them know tomorrow where the the location is going to be. We usually put them in on the top part of the hill in the same spot that we always do. I kind of figured that's going to be standard. >> You did that last meeting. Yeah, it can
go where they normally go. >> Okay. Same spot. All right. >> Thank you. This is really good. I really appreciate all the hard work you guys have have put into this. And it's just going to take a conversation and training with all our team and and the
core group of people that are used to doing this event. >> Yeah. Just if you I think the moral of the story is just tell them to minimize the amount of traffic we're going to have there. >> Yeah. Carry as much as possible. >> Yes. >> Um leave as much possible till you can come back at five. ies when it
>> so we just wait which is just a few hours you obviously they can go come back and then break it down just just minimize as much as possible >> yeah I think we'll be fine we'll we'll make do we don't want to hold anybody in prison
there >> but we we didn't do that in the centennial I'm saying we never had anybody imprisoned but >> well I know one thing that one guy had a problem he had to leave I mean Everybody left that had to leave, but we didn't let >> Well, no, no. I think the one guy I think had to leave early if I remember
right. >> We had a few that left early, >> but we never had anybody moving their vehicles. That's That's just my concern. So, but if we can have a line, like I said, a line and then we know and then on Sunday, then we'll spread out a little bit more. >> Yeah. >> So, that's fine. As long as we know what
we're doing when we get there Saturday, we know exactly what we're doing. >> Okay. >> To be organized. >> Anything else? Don't.