Special meeting Wednesday, August 20th, 2025. Like stand to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
have roll please. >> Mayor John Eric Hoover >> here. >> Vice Mayor Chris Mayer >> here. >> Councilman Robert Hubard. Let the record show that Councilman Hubard is absent from today's meeting. Councilman Lisa Burke >> here.
>> Councilwoman Christine Sullivan >> here. City attorney Nancy Meyer >> here. >> The city manager Andrew Butterfield >> here. >> Okay. Thank you. Um, first up is comments from the general public. I don't see anybody out there. I don't believe there's anybody online. Is
there? No. >> Okay. So, I'll bring it back to Deis. Uh, comments from the city manager. Pass to M Mr. Butterfield for his comments. >> Uh, yes. Thanks, Mr. Mayor. The, uh, everyone should be familiar with this. It's an adjustment to uh a topic that's
come before council twice before with regarding a contract with Stantech for doing the preliminary surveys and studies uh prior to dredging activities and it's an adjust adjustment to the seaggrass study uh that was the studies
the areas that the studies are going to take place. >> Okay. >> So minor adjustment of about $8,000 off the last uh off the last pricing but lower than the original pricing. All right. Okay. Thank you. Um, so that brings us to council business and item number one, approval
of Stantech waterway dredging and data collection of feasibility analysis services. Um, obviously Andy just kind of went over that. I will pass over to S if you want to get a little more detail about that or if you don't have anything, we can just jump right in. But I >> I would say just go ahead and jump right in. The um, you know, this is this is
the most current proposal. Uh, Stantech has added the um, you know, comments from council the mayor. So I think this is as accurate um as what the council's needs are. So then um I feel that we can proceed we can meet the September uh
deadline to start the surveys uh secret surveys and other stuff you know that can only do during that month. So okay and I'll let just to let everybody know so I I did see an anomaly that I made s aware of before the meeting to check
with. Um it's it looks like there's potentially some duplication as you go out on that Brasher Park leg. Um you'll see there's like two maps. They didn't provide a a overall map that showed everything. They showed some individual ones. And that was just a little if you
looked at the the blowup where it shows Betty and Green Street, you'll see that it goes out well past um uh the middle kind of property there with the orange roof on out. And if you and that's on page 13.
And then if you go down to where we made the change on page 15, you'll see that it includes there around Brasher Park and it duplicates that all the way over to to Betty Street there. So I just want to make sure that that they didn't charge us twice for that line of footage
um there. So the price would if they if they accidentally did that would go down some. So that was the only thing that I saw. Did anybody see anything else? >> No. Um, but you did add back in that part over by Dedra Circle over in that
area, right? Just that >> that one little section. >> That's correct. So, if you go to page uh 14, >> is it 14? Back up. So, if you if you look at page 14 on the bottom picture,
I think there's a bigger one down in the packet, but uh you'll see that kind of little upside down Y there. And over to the left of that, there's a section that goes down through there and stops where it gets real narrow. And so, that used to go all the way down and go into the the deder circle there. Um when they
when we took that out, they took all that leg out. But there are uh residents along there that would uh benefit from the from the study and that and like I said we would have to if we in the future when we look at trying to
possibly open up down there to deer circle we would need that leg going out anyway. So I thought that was uh good to put that back in. >> Page 23 has a bigger map um which also includes that leg. So >> yeah. So we jump to page 23. Yeah, you can see it blown up in there. And so it
picks up all those properties along that uh peninsula. And if you look over on that same page 23, you'll see the addition that uh Bob had mentioned, taking it down to our city line. And so it just basically wraps around that horn and stops right there as the river cuts back in.
>> And your concern on the double out out to Browner is because why? Because they have it on two different may be charging us twice. It's like overlapped. It may just be a the way they did the the breakdown, but if you look at all the maps, everything is separate.
There's no overlap. On some maps, you'll see, you know, canals missing, but they picked up on another one. Um, but >> on page 24, it shows all around Brash and then all the way down to Betty. >> Uh, 24.
>> Yes. But it it does not include Betty and Green there. So, right, my my the reason it caught my eye was is that the section right there from Betty going out past uh Mclar's place um that is also
shown in the other map. So, it looks like there's maybe it could possibly be duplicating a section of that um out to Brasher Park. know, it's just a question that he needs to ask to make sure that they aren't they aren't they aren't um taking their um uh estimations based on
these individual maps because if they are there's overlap on that long stretch. Does that make sense? >> Um tell me again what page it was on 12 or 13 >> where you said it was um just showing the one little section. >> So if you on 24 which says see it goes
all the way past all the way to the canal on Betty Street. Okay. Okay. So, if you go back up to page >> 13 or >> 13. Yes, 13. >> You'll see >> it shows Betty in green. Um, but it also
shows a pretty long section that goes out towards Brasher Park, >> which would be the potential duplication of that section. >> Mayor, I know we didn't give them a lot of time to re-engineer. >> I'm sure it's fine. I just wanted to point out, >> but we do have a long-standing working
relationship with them that I I'm sure they'll uh they'll adjust it down if if appropriate. >> It probably is just in their pictures. I I I don't believe they probably count it twice, but just have double check and if they did, they just back it off a little bit. I It's minimal, but we don't want
to pay twice for it. Obviously, >> once approved, we'll call them this afternoon just to lock it in, you know. But I I think that whatever motion is made should just in include any uh you know any possible changes. >> Yeah, I think we prove it as is. >> So we don't say an exact amount you know that you know that way if if the if
Stantech does have to come back this afternoon and if there is a change the city manager can still move forward agreement. >> No, the only change it would be is they would they would lower it which would be fine. So we'll approve whatever's in here now and then and um and it might get a little cheaper if they did
duplicate it. Okay. And the while I'm on it on page where it shows the branch of Parker on 15 actually was it 23 was the big one was
it? Let's go back to that one. 23 23 24 >> 23 uh 24 sorry >> they hit the south side of Brasher Park pretty comprehensive the original
thought was that we would kind of go around it but I I'm assuming they they looked at this cuz what obviously our her potential goal would be to put that into a boat record. I guess that's probably what they would think is maybe that the the launches would be on the south side of the park.
>> I think I think so because of the the mangrove collection that's on the west side. Yeah, that's kind of what I was thinking too. >> So they I think they're the that entire south south portion of Brasher is you know there's very very little mangro grow growth. Um there's a lot more room
for them to to do that plus just the way that would connect. So I think that was where they they are projecting for the ramp. >> Okay, that's kind of what I thought too. So >> and we basically have a kayak la a makeshift kayak launch there on that side anyway. So
>> perfect. Any other discussion on that? Chris, do you have any discussion? Everything look good from your end? >> No, I'm good. >> Okay. So if there's no discussion, I'll open it for a motion. Motion to approve the purchase of SNT waterway dredging data collection and feasibility analysis
services for uh 400,779 897 and 20 and to give the city manager and the city attorney the authority to negotiate a contract for the city manager to sign to include any um
revisions. Okay. Is there a second? >> Second. >> Have a motion to second. Any further discussion? Any public comment? Seeing none, I bring back for a vote. All in favor signify by saying I. I. >> I. Opposed. Okay. Motion carries. Um, next
up is old business. Is there any old business discuss? >> If not, moving to comments for mayor, city council. I'll start uh my left. Councilwoman Burke. >> No comments. >> Councilwoman Sullivan. >> No comments. >> Vice Mayor, mayor. No, I just think this is a great great
opportunity for us to move forward with some well needed maintenance in the city and in the panel. So, that's the only things I have to say. >> Yeah, 100%. And then uh the only thing I had to add is outside of this this content, but I did I meant to get this to you last meeting. I was at the
Florida League of Cities uh annual conference this uh past week and I brought back um and you'll see that there'll be a press release going out. I I achieved the gold certificate of excellence again for the second year in a row. Um, and so I brought back some information to give to you guys if in case you want to sign up for that. Um,
you get points for various different things, courses, um, webinars. It's good training opportunities. And there's also two, uh, sheets that outline the, uh, institute for elected municipal officials class number one and class number two, which they are offering in
October. And I've mentioned this before. I was you were you're new so you might not have heard that on other meetings but um uh it's actually EMO one is in Tampa um which is convenient so it saves us on some uh overnight expenses for that one and then the emote which is beginning of October and then uh later
on in October if you wanted to take the second one after that uh that's in Orlando um they never have offered EMO2 to my knowledge in Tampa so that one you pretty much got to uh travel for I think the one I went to is Altoont ings. Um,
but that's a follow-up course and that's at the towards the end of October. So, it's opportunity in October to basically be fully trained in that and then that puts you eligible for the uh the annual leadership course that they have. So, I'll give you that information. >> Thank you.
>> Thank you, Lisa. >> Councilman Hbert told me you wanted me to sign him up. So, if you're >> Yeah. Put that to Bob's. Okay. >> Yeah. I think he was signed up for EMO one and then the Hurricanes came last year and so they they credited back. So get this. >> Yeah.
>> Um and that's that's all I had. Any other things for pass? Okay. >> Um >> Mr. Fin. >> Yeah, we do need to talk about money. Uh so we have $200,000 set aside for dreading this year. >> There is $75,000 left in um the Nicks
Park. Uh if you want to reallocate that $75,000, I'll give you $275,000. We'll appropriate this year. There's $135,000 for uh in next year's budget, which I believe I'll leave as a shortfall. It only leaves only gives us about $410,000. Um so we need another about
60,000. >> The So we didn't budget a full 200 for >> No, because the original when we made the budget, the original uh plan came back like 319 or something like or 319,000. So with the 200,000 this year and then the 135,000 gave us a little bit of cushion, but it kind of went up
from there. So, um, if this is going to be like, uh, a two-year deal, so we take what we have this year, we'll budget next year, and then we can budget the rest of it in the in the, uh, in the 26 27 year. That will work for us, and we just use what we have right now.
>> Yeah, I'm thinking it will probably they're projected to be done with all this by September, right? >> Serve, yes, but when it comes down to the permitting and everything, that's going to take a while. Is that included in >> Yes, that's part of this process. That's
all it's all part of the package. This is this is to prepare to go out to bid. You know, by the time when this is all done, you'll be going out to bid for construction company to remove the sale. That's what this is. This includes everything to prepare for that moment. So, that includes all the surveys, that
includes the permitting with uh Army Corps, FD, Swift Mud, getting all that taken care of, and then shovel ready, you know, preparing us for shovel ready. This is all >> we'll probably well into next fiscal year before this is >> as Mr. Stark pointed out um he's not
he's not concerned about the FT is the Army Corps they are they are backed up as of right now that can take almost two two between two and a half to three years um from starting now. Okay. >> So and then we you know that he wanted to get the he wanted to get the surveys
done so we didn't have to do them next September. That's the only window that you can get these surveys done um is between August and September. So, um but at least that doesn't put us off a whole another year of just sitting around waiting for that to get done. So, but it, you know, when it comes to the
permitting, it'll be it'll be the uh Army Corps and FP that we'll be waiting the longest on. But that's what this is. So, >> yes, the short answer is yes. We should be able to carry this over into another, you know, into another fiscal year. So, what would be a recommendation that we pulled out of uh
>> Well, right now, if that's the case, then we have $200,000 that we'll appropriate for this year that's already set aside for it. And then we have 135. So, that gives us 335,000 up until the end of next fiscal year. So, if we have to come up with money after that, we can always budget for it in the next fiscal year. So, we really
don't have to do a whole lot of anything right now. >> So, we won't when will we have to pay our last I's how they going to bill us on this? we don't get build till the end once permits are done or >> I'm sure they'll be you know as they proceed you know that you know surveys are done paying them
you know they'll be doing kickoff meetings with us and you know they'll be doing um the surveys they'll be doing you know comp you know the data compil you know collection things like that uh for the city so it'll be in phases it won't be all up front or at the end so
>> okay the 75 we can move the 75 we have left in park and it'll give us 275,000 plus the $135,000 left from last year. That'll give us $410,000 is booked for it. And then if there's any permits it drags into the next year, we can always
>> Well, in the in the spirit of Dave, he's not here, but obviously in his spirit, I'm sure he's watching. Um, we probably need to encumber uh something. >> So, we're we're gonna encumber this 200,000 for sure this year. I'll encumber that. That'll be >> We probably need to encumber the full thing. We need to acrew the the
additional 60 or whatever we have left that we have. >> So we have 200,000 the 75,000 you guys would have it's already appropriated in the next part. You'd have to you'd have to say move it to dredging and then I can do the whole 275. Right now you only have 200,000 in this fiscal year that we
can we can uh carry forward into we >> only get to about 410. Right. >> 410 if you do the 75 for the next part >> but we anticipate the delta from 4 it's about 70,000. >> Yes. We anticipate that dragging into FY27. >> Yeah. So, >> don't don't we need to account for it
now since we're it's a liability to us obviously because we're gonna it's a contract we're going into, >> right? I mean, that's what I'm saying. You can do the 75 and then with the $135,000 you have next year. Uh that'll give us $410,000 and you know, we're only be short that 70 grand going into
the 26 27. So if you want to appropriate if you want to tell me to move that 75,000 from Nick Park into >> can I just reallocate that 75 because that's in this year's FY25 budget. Um so with that amount of money it would and to be put for something else that the
council would approve you have to approve the move that >> so in in in re in reality let's say that uh everything's moving like a fine old machine on the on all the other entities that we got to touch right get it done in this fiscal year probably won't
happen but just we we probably need to have a plan. So you have uh in it's appropriated this year in capital outlay uh with that 75,000 for Nick Park. You have $110,000 we haven't touched in equipment. So you could actually you
know if you wanted to so um you know that's a$185,000 added with the $200,000 plus $135,000 next year. I mean that' give you more than enough uh to to cover that. So but >> in equipment >> and in equipment that we had allocated for equipment in this year's budget.
>> What what's that? What is equipment? >> Um, that would just be equipment for city hall and so that we haven't used. So, >> is that is that covering our uh upgrades and stuff that uh >> for the sound system and all that?
>> No, that's uh that that was coming out of a different line item. So, >> okay. Can you give example what the equipment was going to be used for? >> So, uh that I can't because this was a Matt made this budget. So like what he had planned >> for EC stuff I guess maybe
>> that's possible >> but unless we unless we incor next year anyway. >> Okay. Well that sounds like a plan unless >> if I'm assuming it's probably maybe for the day and all that like said if we we need to sit here a little longer that's
fine. So, uh, are you asking me to reappropriate the 110 and the 75 to make that, uh, 380 or 185,000 with the 200,000 that's already appropriated for dredging? >> Yeah, I I would I would ask that we
appropriate just to cover the full thing. We don't need the extra obviously that we leave whatever you want equipment and then um that way we're covered. again anticipating that we won't actually spend that until the subsequent fiscal year, but at least we can show that it's it's on the books and
it's covered. >> Uh so if we if we took the 75,000 out of Nicks Park, took 75,000 out of what was the total price of it? Was 490. >> 479. >> 479. So, if we took 75 out of equipment, moved the 75 uh from Nicks Park and the
$200,000 plus the $135,000 we have appropriated next year, that give us $485,000, it give a little cushion there. So, >> if you just instruct me to do 75,000 for equipment, 75,000 for Nick Park, and I'll add in there and appropriate it for this year. What you're telling me to do? >> Any objections to that philosophy?
>> No objection. >> We're not neglecting Nick Park. We're just pushing it to next year as part of a a comprehensive park master plan, if you will. >> Right. And we're also u obviously >> talking to Mike about later >> appropriation possibly for next park as well. So, >> right. >> Um any objections by you, Chris? That
good? >> No, I'm good. Thank you. >> Okay. That being case, I think you're good to proceed. Anything else? >> Sounded legal to Nancy. >> Nancy all good on that. >> Sorry. >> I said is all good on that? Yep, I'm
good. Sounds good. And >> Andy Andy felt the need to check, so I thought I better ask you. >> I I appreciate it, but I don't get to make money decisions. >> I'll save a donut for you. >> Oh, please don't. Please enjoy it. >> Okay.
Lacking anything else, look for a motion. >> Motion to adjurnn. Second. >> Okay. Motion second. All in favor signify by saying I. I. >> I.