let's call Steve Council meeting Tuesday so Father God we come to you we ask for wisdom and you said if we ask for wisdom you would give it to us so we are asking for it for the city to be governed by you and I thank you for each uh the
mayors uh the police the fire department and the council here as we pray for the public as well to be on your agenda for the things that you want to do you said in James 3:17 but the wisdom that comes from above is first pure and practable
it gives us knowledge and wisdom so that's what we're asking for for the stuff that's on the agenda and uh so there's many things that I could pray into and cover this but I just thank you for uh the new chief of police that we have Frank that's coming on board and
you give him wisdom as we continue to work together in these areas i do thank you for those that are elected already that's going to be reelected uh if they get that position like Linda and uh Lisa and then uh new ones that
would come on board would be like Chris if he gets voted in that they would have a servant's heart and be leaders that lead with unity and truth in Jesus name I pray amen to the flag of the United States of America and to the republic for which it
stands one nation under God indivisible with liberty and justice for all [Music] madam Cler have a role please mayor John Eric Cooper here vice Mayor Linda Rodriguez here councilman David Mueller
here councilman Robert Huard here councilwoman Lisa Burke here city Attorney Nancy Meyer here city Manager Matthew Copler here thank you um real quick before we jump in I just wanted to uh make a announcement one of our residents passed away was a couple days
ago mark what was his last name mark Neil Mark Neil um so just you know our prayers go out to him and his f his family um that uh it's always sad when when we lose a resident so I just want to point that out so prayers to his family we're thinking of you um so first
up we got four sets of minutes to approve so we'll take each one in the order they are so look for a motion for the December 17th 2024 Council Workshop minutes motion to approve December 17th 24 council workshop minutes second okay motion second any further discussion all
in favor signify by saying I i opposed motion carries next up any motion for the January 14th 2025 city council meeting minutes so move second a motion second any further discussion all in favor signify by saying I i opposed motion carries uh next up I need a
motion for February 7th 2025 Centennial opening day meeting minutes and I do have a uh heirline I already pointed out to Ashley in the in that meeting she included my opening day statement but it was just the first page there was four pages that so she's got that correct I
think already so we get a motion with that change so move okay second motion second any further discussion all in favor signify by saying I i opposed motion carries and last up is a motion for the March 11th
2025 city council meeting minutes motion to approve March 11 2025 city council meeting minutes second motion I got Linda on the second all in favor save by saying I i oppose motion carries okay next up is comments from the general public uh I do have a few signed
up we'll start with Danny Fields welcome well my name is Danny Fields my address is 8114 Leo Kit and uh again I just want to thank you for your service and that uh you know I respect every one of you that's here uh and I I'm I'm glad
to be part of the team to pray and work together with the local churches in the community coming together and and just uh being a representative of the people out there uh you know just thanking you
that we get a chance to uh see the city change and grow for a better thing in the community that's why uh on Easter we have a Easter egg hunt coming up on Saturday April the 19th
2025 at 10:00 a.m to 12 at 8119 OST Road in Port Richie that's at Waterfront Park we're going to have live music we're going to have prizes and games and snacks uh we're believing that the Port Reacher Police Department and Fire
Department will be there because they've been there over the past uh and they serve the community and build public relationships like what we do at uh October called Faith and Blue and uh we'll hear the real story about Jesus
and the resurrection so that makes it great because then because a lot of people really don't know the message and there will be uh somebody cares the local church light of the world and other Christian organizations reaching out in the community we'll have food fun and games
and music and stuff and we'll give candy away we have local sponsors here uh like volunteer way is right here on Congress that supplies a lot of stuff the the businesses and they fund a lot of this stuff in the churches so we like to pour
back into community and represent not only the kingdom but represents the city and and build relationships that's why you're all welcome to come to it and that's a great uh time to get to know people out there that wouldn't come here
uh that you could fellowship bring your family and have fun so I'm going to keep giving that invitation and I've seen a lot of you out there and I thank you for your participation um a little dry mouth been working out in the sun today a little thirsty you know uh so we'll have uh
Christians uh motorcycle association they're going to be out there cooking so there's going to be about 4 or 500 people this is a great time and we'll continue to do these events in the park and just build the community and try to be more involved with stuff that you
guys do like the the hund years you know celebration with Port Richie you know I've been sharing it putting it on my page and encouraging people to come out to it i know the fireworks I get a lot of people to show up to that because that's something that a lot of people
like to get involved in but so I just want to thank you again and uh we are doing the the seven mountains of influence praying for government so that would be at uh the Oasis 9213 Little Road Newport
Richie uh 34654 and we continue to pray and what that is is just praying for things that uh like you hear me praying about here so blessings thank you in Jesus name thanks Danny
i have John Seessa I have here for you so I I can't slip in the record what what do you have yeah go give me your name address for the record and tell us what you got my name is John Samso i live at 8211 Brent Street unit 837 in
San Pebble.1 okay what do you got there you got some to the clerk all right good evening everyone my name is John Meso and I have been a property owner in San Pebble.1 since
1984 since my retirement in 2004 I have been a resident 2008 I became the treasurer of San Pebble.1 and one of my responsibilities was serving as layers on between the board and the water authority regarding regarding issues affecting unit owners this now brings us
to the matter at hand on Thursday February 27th while working with the maintenance department to locate a leak in a building we were invited into a unit to inspect for a leak when checking for leaks you start at the inlet valve and
work your way forward i noticed two things immediately there was water on the floor and the inlet valve had no lock in the previous week the water authority responsible for maintaining water supply and ensuring compliance placed a lock on the valve due to
delinquencies i left the unit and contact the Port Richie Water Authority leaving a message for manager Daryl stating that the valve has not been locked i emphasized the need to promptly return called so that I can review what I
saw when entering the unit on Saturday March 2nd at approx approximately 7:40 a.m I received a call from the unit owner below the one I have contacted the water authority on Thursday about i was informed that water was coming down from
the unit above creating urgent situation it took until 11 10:11 a.m for the water department to arrive on site at 10:56 a.m I spoke with the technician he indicated that the valve
was closed the valve head valve head has been cut and the water water meter has been removed this brings us to Monday March 3 i contacted Matt Matthew Cooper the city manager i reviewed the issue at hand a
resident damaged city property resulting in a theft of service mr cooper informed me that I would need to that he would need to consult with the city attorney as there was no established guidelines for handling this matter he would then contact me regarding the attorney's thoughts on the
matter as I as of today I still have not been contacted regarding this matter after speaking with the city manager I went to the town hall and requested all documents relating to the issue of Saturday March 2nd i then visited the police station and received a police
event report as of last week I still have not received any communication from the town regarding this issue which is causing significant frustration the lack of communication is not only frustrating but also hinders the resolution of this issue i also had to file a foil request
with the water authority for the information that I requested on March 3rd improved communication is critical for a swift resolution i am inquiring about the board's policy on theft let me give you an example if a person breaks a
lock on the town's supply shed steals 5 gallons of fuel is it a crime if you steal a 100 gallons of water is that a crime we need transparent and fair policies to address these issues clarity on these policies is is essential for a
fair and just resolution every resident in Port Rich Port Richie who pays their water bill should not be subsidizing those who do not the situation is not only unfair but also Hey John how much more you got what how much more you got you got three minutes you've passed your
three minutes okay well you got just make a mark here and my president from will continue okay are you John Hatfield welcome John yes my name is John Hatfield i live at 8150 Brent Street unit 7-Eleven in San Pebble
1 uh I've been an owner in San Pebble since 2004 i'm what they call a snowflake i'm here in the wintertime i'm back up north in the summertime so uh in my capacity I'm the president of the board for San Pebble 1 i'm also the uh
chairman of the yacht club and I'll address that sort shortly uh to purs to follow on from him every resident at Port Richie who pays her bill should not be subsiding those who do not want to this situation is not only unfair but it also undermines the trust of law-abiding residents in the system the water theft
issue is not the only it not only affects the financial burden on a community but it also uh the reliability and trust in our water supply i urge the board to consider the urgency on this matter and provide a response at your earliest convenience thank you for your time and attention on this matter this
was the balance of the statement from Mr samso okay uh I have a slightly different uh take on what the situation is and I'd like to discuss that sure uh as a head of the Table Yacht Club we have two uh meters that are used to
supply water to the 38 docks that we have we have those set up on separate accounts and they are automatically paid from our checking account okay and uh last year our total water bills for the yach club was $753.82 plus we paid
$332.60 for valve inspection that's required by the water department all right considering the situation that we have my question is what constitutes a level of theft before leak before legal remedy is used
okay uh and then as an inning Sand Pebble one which represents 188 doors of the 363 doors that are in Sand Pebble okay we spend approximately $30,000 a year in water to supply the 144 units
okay my question is what constitutes the level before legal action is taken against those people responsible okay um question answer during plug no I I I'm just okaying the question as as Mr m
said if you'd reply or you know comment at your earliest request that'd be fine is that all you had is that all you had that's it okay thank you um and only two minutes um so Alison he he brought some stuff up
to you was that just the statement or what what um it's it's the statement yes okay um can I get a motion to enter that in the record okay i don't have a motion okay got a motion a second any further discussion any public comment for that
in the record okay all in favor signify by saying I i opposed okay motion carries um I'm going to uh if you if you approach I'm going to give you my card and I'm I'll talk to Matt as well so
there was a lot of information there so I want to reach out to you myself i need to call you huh you call me anytime but I just want to make sure you had that and then Okay went to John went to John thank you call you again and I And I'll uh I think um Matt told me that he
talked to you today is that correct no i Excuse me but that's a lie i called you today i called you this afternoon i called you this afternoon and I thought you were going to be talking about this with me but instead you wanted to talk
about construction going on it was this afternoon this is not the form for that i apologize the call myself okay well that's the law we'll uh we'll take a look this after me whatever like you got my number give me a call and I can this
sure absolutely thank you uh and that's all I had signed up is there anybody else show hands i can speak okay moving on and we all have the statement that we just we entered into a record so
uh okay next up comments from the city manager and the police department presentation tonight as well so I'll pass it to Mr copper yeah are you going to get his presentation up okay um and as she's getting that up I just had a couple things real quick uh wanted to remind council that the planning and
zoning uh board is going to have a signed code public meeting on the 31st at 6:00 p.m we sent letters out to uh all businesses in the city to uh make sure they're aware of it as well as place it on the uh website um so
businesses have a chance to come in talk to planning zoning about uh any changes they would like to see in the uh in the sign coach um I'm hoping that uh they'll then take it up at the next meeting which is probably going to be the 9th of
April and uh from there hopefully get it into your hands sometime in May um want to let you know that we received notice uh that we received uh a hazard mitigation grant totaling
$179,000 uh from FEMA and it's going to be going for uh four generators for lift stations in the city boulevard Bner Chapel and Queer uh it is a 7525 match so we're going to have uh a match of
$79,000 we'll actually be bringing all this to you uh on the 9th if that's when the meeting is going to be um for your approval so we can get signatures and get that project moving forward and that all the way ahead
yes 25% of sub 179 is no no so uh 70 179 is 75% of the total so our our share is going to be 79,000 on top of that so it's about 240ome thousands and these are going to be portable generators no
those will be fixed are they going to be elevated to a high that's a good question um two ways to do it either it could be elevated or they could be sealed in some way so I I don't have that answer yet so but we're have that
water yes thank you yep and that's all I had and turn it over to uh Captain Catch all right uh good evening so in preparing for the for this presentation for you um I know you all we're going to have a
little bit of a full agenda so I tried to keep it concise to aspects I think you would would be most interested in um if you can go to the first the first slide those aspects are going to be the the organization of of the agency as a whole and personnel uh the overall calls
for service criminal activity or the crime activity uh traffic related activity and the red light camera program um I tried to make it a little bit of a statistical aspect of that for you as we go um the first the first
slide is going to show the the structure of the organization as to how we we are set up um with us as as with most police departments the the largest division of the of the agency is is the patrol
division um currently we're divided into into four four squads uh with two squads being on each side of the schedule each squad is is consisting of one sergeant two patrol officers and a dispatcher who rotates with that squad
um in addition to that uh the squads are supplemented by two patrol officers who are assigned to swing shift uh and they're scheduled to overlap both day and night shifts on their respective side of the schedule additionally the K9 officer is strategically scheduled
uh during hours and and days with the greatest potential for the need for the utilization of the K9 which also provides increased manpower during those times uh the K9 also provides full service handling of general calls for
service in addition to his K9 duties and operations um so they are in fact full service in and of themselves can can transport prisoner and and handle all calls um as we go to the next slide the break
on that what's the blue coloring been up uh blue coloring is civilian personnel admin okay okay so the next slide this is a a breakdown of the current staffing of those positions um one correction I that need
to make to that in the patrol officer position is actually two vacant positions not not one um those two positions are the swing shift positions that I discreet described uh a couple moments ago um and obviously are are currently vacant um
and also obviously as you're aware the the vacancy for the chief of police be filled next month when Chief Select Fergio assumes the position um other than that the only the only current position that's that's open is the the
uh part-time dispatch position um one of the one of the aspects of the filling of the positions for the the patrol primarily is that we're running into a little bit of the hurdle with is the receiving applications from from the
qualified candidates um this is not unique to us uh agencies across the the Bay Area the state and and I would suspect throughout the rest of the country as well are having the same the same issues getting people that are qualified to come in um we have gotten a
few applications that have that have come in from different people um many of them tend to have a a recent uh issue with their departure from a previous agency or or other aspects
that don't make them the the the highest of priority in selection um I recently did have one applicant that that we were offering the position and had to just complete the final two processes in the in the uh selection and
screening process and decided to withdraw from consideration u so as we go to the next slides uh this is addressing the the overall call for services
um I tried to keep this for the most part for for the re review of 2024 um obviously this is broken down on a monthly basis um it's showing it's showing our our average monthly uh call
for service is 1952 calls for service that's inclusive of all calls uh from anything that is called in from an outside party a complaintant a victim a passer by going by and seeing something to to anything even that they is
selfinitiated by the officers on patrol they're all they're all categorized into a call for service um so that's that's 1952 activities if you will that that is being done by the by the agency as a whole um so far year to date January and
February I I haven't done anything for March numbers yet um January we had 2025 february was was 1911 uh so we're we're still right in that in
that consistency of about of about uh 1,900 or so calls for service on average um moving into next slide yeah on that one is it uh is this indicative of every year we kind of seem like during the
colder months there's more calls is that it it varies um it also it also has to do a lot of times with with personnel if if we're if we're down a couple people we we also will tend to see a little bit of a of a drop in in numbers that way um
versus if we're 100% full staffed we have that extra manpower so they're where we're when we're addressing outside calls to service when we're lower we now have that extra manpower so the officers are then selfinitiating additional
activities i see as well so these calls for service include selfinitiated call self self initiated it's all all activities gotcha um so next slide they say moving more towards towards the crime
um I focus more more so on on the the the violent crimes and the and the the uh significant property crimes the theft and burglaries with that um so obviously as you can see the violent crimes are
are are few and far between relative um on occasion we do we do get a couple that that apply in there and and occur um and I'm going to break them down a little bit more
so as well um this again this this graphic is for 2024 so far year to date for 2025 uh aggravated again January through February aggravated assaults we've had two three aggravated batteries no no sex
offenses or robberies 18 thefts and and burglaries um yes thefts are they basically primarily Walmart like retail there's a good a good amount I have I have coming up in in the next slide and graphic of the breakdown of the thefts
what about drug crimes i I didn't break that down into into these statistics i I kept this Are they baked into these statistics but you haven't broken out or it's exploitable so they're they're incorporated into the
calls for service um the the the crimes aspect of it though I kept it I kept it primarily to the the violent crimes and the and the the the property crimes well okay and again and I can I can research and
pull those numbers um I just I wasn't sure how in depth you wanted to go to to which different crime levels well I would you know drug arrest would be one of the things that you want to capture statistic
potentially maybe that drives that I don't and and again we can we can go back and yeah capture that data that that's a great call out so on on this particular slide none of these would would have drug arrests arrest involved
in this right correct we off top of your head would you say that there's quite a few of those i mean I know when I've ridden along that was kind of lion share of the activity was was it it's on par for the for the area
so um to to break the way I did break this down breaking it down a little bit further um the violent crimes on the next graph um that's how they break down so the the robberies we've had too um both of those robberies were at a
specific location and were targeted it was the same location that occurred at multiple times um they have to do with another another issue that we're attempting to address to hopefully prevent that
um the expenses that were there were were delayed were delayed incidents and the alleged offenders were were known parties um and then the the aggravated assaults and aggravated batteries uh for the most part they tend
to be not crimes of passion per se but heat of the moment crimes that that tend to occur um with respect to the burglaries next slide
please um so that's a breakdown of the of the types of burglaries um as you can see for the most part they're they're pretty well equal to the to the different types um the conveyances um commercial residential um average
averaging less than three per month throughout um there doesn't appear to be any any consistent trend with them um again to to get in there specific I would have to
get into each one of those and and break them down on their own on their own uh method of operation per per incident um and then the the next slide the big one on that
previous one and Councilman asked a minute ago where where the the thefts come from so that that's the overall breakdown of the theft as you can see the the retail theft is about 61% of of all the thefts that are occurring in the city um I'm going to
say that the majority if not all of those are probably from Walmart there may be a few outliers from other establishments that have the the occasional the occasional uh shoplifter that comes in and and they elect to have law enforcement involvement so so one
question the slide before this I think it was like 33 total had 10 conveyance 13 and 10 so 33 crimes of 2024 but on the next slide you had 131 retail which would be absent commercial so the slide the slide before that was was burglary
specific oh burglary those were types of burglar break right so if if you break into a home if you break into a vehicle or break into a commercial a commercial business one thing also with with the with the
burglary statute in Florida um there are occasions where just as an example if you if you have a a dispute that occurs and it becomes physical and one person reaches into a vehicle and commits a crime or strikes another person even though it's not what we typically think
of as a burglary or a break can enter kind of thing by Florida statute it classify that as a burglary so you could have some of the outliers in there of of that u the vast majority of them are are going to be what you would typically
think of as as a burglary however so again back to the thefts so vast majority is the retail um the petty thefts are are anything anything less than $750 value is considered petty theft in
nature that could be anything from somebody's bicycle they leave it somewhere and when they come back to I lost my cell phone and I think somebody picked it up somewhere what's the value under what less less than $750 um that
used to be 300 state legislature about five years ago decided to change that and increased it up to $750 in value um and then the 22 grand thefts is anything over $750 in value or specific types of
items for example if there's a vehicle or firearm a fire extinguisher regardless of of the value of that specific item it is considered grand theft um one thing to note as well with the grand theft
numbers some of them may may also be retail related because of the accumulative amount of water stolen as part of the retail theft we would classify it as as the grand theft even though it's retail
related so once retail that exceeds that amount then it goes to to grand correct correct um moving on to to the next slide traffic areas so unfortunately this graph I I think I made a little bit
busier than what I had intended um the the two different matrix matrix the the left hand side is is meant to be relative to the traffic stops the the
the screen lines going across whereas the the right hand side matrix is is reference to the to the crashes and and the impounds um my intent in this in this was more so to try and relate the
volume of traffic crashes on on that regular basis to the amount of traffic stops that are going on as a correlation of a of a corrective accident or or an attempt to to minimize
the the number of crashes um same thing with the same thing with the with the number of impounds and I I wish I would have moved that a little bit differently to maybe its own independent slide uh but the correlation for from the the number of stops to to
the amount of vehicles that are being impounded as the process um so the the next slide I I tried to extrapolate out from the crashes and this I decided to go a little bit bigger time frame here to a to a 10-year window
um what I was looking to show was the the the percentages or the volume of crashes that are ordinary crashes versus injury crashes serious injury crashes and fatalities um unfortunately the systems didn't allow me just to
extract injury crashes in and of themselves but I was able to access system through the state that that's able to to delineate the serious injury and the fatality um so as a historical view this is this is kind of where we're at with the serious bodily injury and
and fatalities um as you can see we we average about one to two fatalities a year um a little background i've I've been on the scene of probably 85% of our fatalities since I
started doing the traffic homicide in in 2001 um vast majority of our fatalities are pedestrian related bicycle related things things of that nature um not too many where it's vehicle to vehicle we do
have them they do occur though um the other the other aspect that I would somewhat caution wi with as far as the serious injury um that can be considered as part of a
life-threatening injury or or other mechanism of injury that is is serious in nature but may not be life-threatening per se um so sometimes sometimes if if the person is if it looks like they're in a bad way on the
scene when they're transported off to the hospital we classify that as a serious bodily injury and hours later they're being released from the hospital and it it turns out that it's not as serious in nature as what we had had become aware
um so we're starting to see a little bit of a of a decrease in that last year we didn't have any serious we only had the the the one fatal so far for this year and I knock on wood if the so to speak um we've not had any of of either we're
still early in the year yet and I'm hoping that that trend continues and so pedestrians are involved in these numbers both fatal and serious injury right those are all fa fatalities and serious bodily injuries so it could be the cars involved or vehicles involved
but it could be the pedestrian that is injured or what have correct um and again the the v it's been my experience the vast majority of of serious bodily injury and fatalities or especially the fatalities that we have um typically is
pedestrian related or a bicyclist something of of that nature um not as many are vehicle-tovehicle and again there are some incorporated in into that throughout that time you know the um
obviously the goal is zero right correct um but this seems as busy as 19 is this those numbers really aren't horrible i mean does it seem like that to you guys it's Are any of these for a year are any of these golf carts i have not worked
any of them i'm not aware of any of them having occurred today i'm not I'm not either uh the most we have the 2017 we had um so 11 injuries or in one you know 10 10 injuries and serious injuries in one death last year was a motorcycle yeah and you know I hear it all the time
up there and granted we just have a small footprint or whatever but uh as busy as those intersect stuff is run through the middle of town that's not too bad exactly that seems to be pretty good so less than a mile we we have about a mile and a half of US
19 that runs through the city um and to to expound upon that a little bit um I did some some online research here not not too long back US 19 in Pasco
County I believe it was last year was classified as the second deadliest in the state of Florida and we're we're right smack in the middle yeah of the of that stretch of roadway penllis County is the first so from from
that bridge up to Pasco Hernando County line is the two worst if you will um and so one is too many right um but on the on the grand scale of it I'm glad we
don't have more than Yeah and I so I sat on the NPO board and we looked at some of these uh these graphics or whatever and you know up and down 19 and right over where we're at that's it's a it's a heat map it's there's a lot of activity going on here so like I said it's those are really decent numbers i mean like I
said be great to have zero you're going to have some obviously but given how bad the the stretch road is that's not bad for a little stretch city but have no serious injuries at all last year yeah that's Yes correct and that and that
like I said that one fatality that you spoke of the the motorcycle um and again as as many as I've seen as many as I've been on the scene of that was probably one of the most intense mechanism of injuries that I've I've personally seen
um so and you you briefly mentioned obviously the objective is is zero um so some of the efforts that we're we're taking taking on to do that uh for the past three years we've we've taken part in in a it's a DOT program i believe
it's it's uh facilitated through USF um we refer to it as ELE stands for the enhanced law enforcement uh law enforcement engagement program
um it's an it's an onduty it's an onduty program where when we're able we we go out and we we basically saturate the the runway for for blocks of time um in doing so we there's a there's a point system of how much effort and how much
how many how many these many details that we put into it um and we get a point basis from it um last year last year we were able to and I believe you all mentioned it at one of the council meeting we were able to get about $32,000 worth of equipment as part of
that program go back into traffic enforcement um upgrading some of the the the the speed and measurement devices that we've had for years and are getting tired um
uh the year before I forget what we had gotten we had gotten a smaller amount the year before um this year we're still part of that program i say this is the third the third year that we're doing it uh the program ends the the end of March or
March 31st um I was looking at some numbers of where we're at and I'm I'm estimating that we'll probably end up with probably about another 14,000 in equipment um this this past cycle uh we
also slowed down a little bit on that during time during portion of time with everybody trying to recover from the the storms and hurricanes um that you know they had bigger things to worry about at that time so let them get their their feet back under them
and reintroduce the program and and moving forward um we're also as you're aware we're also taking part in in a reimbursement uh grants from Florida Department of Transportation for the speed and
aggressive driving um that runs through September 30th um and for next year I've already applied to have that that grant renewed as well as to to see if they're willing to grant us a DUI enforcement
grant um and again that would be for next next fiscal year 2526 um for them uh let's see here so as far as general traffic that's it moving on to
the next the next slide um this is for the the red light camera program and again I wanted to take this a little bit further back for the 10-year period um I I was going to go a little bit further but I figured this would give you a nice
snapshot of the program um as you can see the red line is the the annual the annual average of violations that that occur as part of that program um the blue line down to the bottom is the the monthly average year to year um so what
basically what the average is for that for the the monthly average for that respective year I guess is maybe better way of putting it um what I what I noticed in in pulling this uh there was a a bit of an increase
there or substantial increase actually in in about 2020 uh when things went up and then it seems that we're starting to trend back downwards um I know last year we had a little bit of a of an issue where we had lost some some violations
in there um even adding adding those in at the at the top of that bar would still put us to a a lower amount than we were at the the previous year uh ballpark of about 10,000 is this a calendar year or just this is by by
calendar year so there's only really two months maybe three months worth of activity for 2025 correct correct and and the monthly average the monthly average is about just over 700 so far for the two months
of 2025 so if if you extrapolate that out for the next 10 months you know 700 times the 10 months know the 7,000 plus the two that's there so about looking at about
90 but yeah about 9,100 uh violations if if the pace continues at that that's two months that that 2125 is two months of activity that's January February yes sir okay so times six that's going to put it around 12 right
12,000 well so I I if if you go by the total too much yes sir you could you could do it that way i was going by the by the the 700 a month times the remaining 10 months of the year it doesn't when when you look at how it goes out it's it's
not going to be No because there's more people in the city during the winter months than there are the summer months so it's Yeah it it kind of curves down a little bit during the summer then picks back up but even even in that from year
to year those months um are going to vary so it's you know that easily could I still remember when we met what the numbers were i mean that could easily be you know one month you had 1,400 the next month you only had 700 but so it
just how many of them got thrown out in that scenario too you know so so I I would say fair to say from from from 9 to 12,000 would be in that range so 21 21 22 that was co was it was co is
that so you 2020 was co co right so you'd expected that the the amount of traffic would have been lower because you'd have less people traveling but and I was looking at that one when I came in and that was that that was my thought on that that is
that is right at the the covid window time of the of the pandemic um also Keep in mind during that time law enforcement throughout the state was kind of not directed but suggested to
to reduce your your unnecessary contacts um so there was a lot of traffic enforcement that decreased during that period of time throughout the state and and you probably now had people out in their vehicles and and doing that so I
can't say that that's the correlation but I look at that as being a a likely could could be a difference interesting so and that's all I have any questions thank you thank you appreciate
okay next up comments from boards and committees do we have any boards committees um I you haven't we don't you meet the beginning of the month as well the um centennial committee we meet every week because we got a lot of stuff to go on
um just a couple things from that so we're talking about uh the time capsule the new time capsule is going to be buried or whatever and so the the thought process is is that similar we saw each council person would have an
envelope or whatever and put something from each one of us in that time capsule and then the committee as a whole would put uh together some items and and put that in it's kind of our thought process so we're working through that so we'll um obviously that's going to be done on
the the morning of the 17th right 18th 18th um May 18th may 18th yeah um so just kind of be thinking about your individual contributions to what you want to put in time capsule so be ready for that um the other thing I I I brought this up
before and just to give you a little more information on it and get your feel on what you're what you're thinking i brought up about rebranding one of our parks to Centennial Park whether it be Waterfront Centennial Park keep the same name but add Centennial to it or you know as far as Waterfront we could
actually just do Centennial Park instead of Waterfront or some combination thereof are you guys um okay with doing something like that this what you think is a good idea or not because what would happen is obviously we'd have to you know put that through and vote on it or whatever and
there' be an expense it'd be coupled with our wayf finding stuff that we're going to be doing and so we wouldn't have anything for the centennial day but we probably would have like a banner to put over the other ones temporarily to rebrand the
Centennial Park and then once we go through the other uh other stuff in general for the whole city we could you know do some signage for the park as well so do you have any history on why we call and I know it's waterfront but was there any specific history do you know of anything
oh why we called it waterfront i mean I know it's waterfront but was there anything specific not that I can think of at this time i'd have to take a look at it um I mean it's it's one of the more you know it's one of the newer parks you know it's not that old so um I I can't remember if
they went through a process of branding that name and you know getting citizen input or anything like that but we can look into that we have to get the trust yeah that's the question oh that's a good question would the trust have to be involved in that decision to be able to be notified that we're going to go through that process so I don't see them
having any issue with it but just just so they can update their records and what parks need call so they can look it up if need be i just want to basically if you guys think it's a great idea or think bad idea was okay so everybody thinks you didn't want to step on any as far as the name like I said if it's if
waterfront has some significance we didn't keep it we can just add some tune to it that's kind kind of what I thought if we was to do Nick's Park it'd be Nick Centennial Park they'll keep the same name waterfront Centennial Park you know but if there's if there's for that particular park if there's nothing significant about it maybe we just call
it Centennial Park so but we can talk about that later and part of this way finding will be to identify those key points within our city that we want to bring attention right right yeah so uh that's see
time so I think it's all for the stuff um briefly we're um we got some of mayor's ball invitations and tickets are being printed so those those will probably we're going to it's on our next agenda Tuesday to finalize the the guest list and whatnot and then we'll be
sending those invitations out um with a letter from me to the dignitaries and and and that to try to get that out so it's out there now people can sign up and buy their tickets the portal's up you can pay for the stuff online um but those invitations will be going out very soon as you see there's we got our
banner uh there in front of us um the t-shirts um we just had a the protocol we look at tonight kind of proof and it uh it looked good with just minor changes in spacing and lettering of the committee council at the bottom but uh it's done so it'll be uh going to print
probably tomorrow and so we'll have some t-shirts in a few days um obviously we'll have a booth at the different events we can sell those t-shirts um and some other things so that's kind of where we're at with that of course all the all the flyers you probably saw them out in the lobby looks real nice out there people come in they can see and
pick take it up take it home and and consider uh coming to some of that stuff we just got a couple more in May which is actually Centennial Day on Saturday we got to finalize that flyer and put that event out there and what was the other one that we still waiting on
kickoff parade yeah the kickoff parade festival on Saturday and then and then the centennial uh the centennial day yeah on 18th yeah and at next next week we're going to talk more about the the uh the kickoff parade and the route and
kind of finalize all that stuff so more to come on that okay um moving on to the consent agenda um item number two is I wanted to point out that staff made a change to that if you want to go to the consent
agenda you'll see that um now you have uh an original budget amount in there for the year and you have our year-to- date spend and the remaining budget that's left as well as remaining percentage um the the remaining budget remaining percentage does not take into consideration the payment amount we're getting ready to approve so these are
the as of last consent agenda approval that's what those uh mean so I want to if there's any other feedback on that but it it's it's much improved and I think it's you know if you look at it from the standpoint we're about six months into the budget and about 50% on
the on the utilities so we're we're tracking about right there um the Duke Energy account obviously we're we're under really um and that could be a billing cycle type thing or whatever timing yeah but anyway is there any comments on that i thought this this was
helpful no that's that was my concern i I wanted to see where we're at on our run rate and it looks like we're under running utilities maybe there's some bills out there that aren't flagged yet still in
process um but I'm good with this motion to approve okay motion second for discussion any public comment see bring back for a vote all in favor signify by saying I i opposed motion carries okay okay next up
we have one public hearing item number three first reading of ordinance number 25-728 amending the city of Port Richie comprehensive plan ordinance number 88-382 as amended to update the transportation element infrastructure element conservation and coastal management element intergovernmental
coordination element and capital improvements element providing for inclusion of the city for comprehensive plan providing for severability and providing for an effective date uh we've got a presentation do should we have public comment after the presentation let her let her do so might answer any questions
that may have you introduc introduce us all okay so welcome Tammy good evening everyone tammy Vera Verona Consulting uh act serving as your call city planner here we go everything's situated here uh
so tonight we're going to be going over your comprehensive plan update based on your 2023 evaluation and appraisal review and this is a public hearing and it's the first reading the purpose of this uh public hearing is to review the goals objectives and
policies for elements of the city's comprehensive plan including the conservation and coastal management element the transportation element infrastructure element intergovernmental coordination element and capital improvements element to invite public input and then decide on approval of
first um on first reading of ordinance 25-278 and that ordinance includes all the goals objectives and policies that we'll talk about in a bit so the background is that Florida cities and counties are required or they must adopt they're required to adopt a
comprehensive plan the plan must be evaluated every seven years in 2023 when it was time for the city to do their evaluation and appraisal report it that was conducted um there was a a list of things that we found um when we compared your comprehensive plan to what the
state requirements are as you know there are laws passed over time and we need to make sure that your comp plan stays in compliance with those um we received input on this the document that you're looking at um um the goals objectives
and policies by the comprehensive land use plan committee in generally quarter 1 and quarter two of 2024 so we were working on this about a year ago and then the planning and zoning board held I believe two workshops and then a
public hearing uh on March 11th on this and so they they did uh provide feedback there were some minor changes to the policies and their recommendation was that city council adopt this amendment and I will also add that everything that you see in your
ordinance is just goals objectives and policies that's the only part that we adopt anything that is um analysis so the kind of the narrative that you see before the coastal conservation and coastal management element is is not adopted so we that can be changed at any
time so let's start off with the conservation and coastal management element because it was the the biggest chunk and um a lot of what we had to address in as far as state statute and was relative to your coastal management element uh
including the peril of flood policies that are required by state statute the city has a combined conservation and coastal management element so a lot of those policies overlap because you can think about you know your green spaces conservation areas also fulfill somewhat
of a flood mitigation uh function as well so we went ahead and just did a complete overhaul update of this drawing really heavily on the adopted um conservation and coastal management element goals objectives and policies so
a refresh if you will and also um we did anything that in a comprehensive plan the goals are largely aspirational but in some cases you do have policies that function somewhat like a land development code really it's you know
probably within a a year the state will ask you to take those things that are functioning as a land development code and put them in your land development code so anything that was like that in your existing code we we did not I mean they still stand as they were the only one change is um and I'll I'll get into
this here is that we did reduce the wetland buffer for a category one wetland from 30 feet to 25 ft and that's based on what swift mud is essenti and also Pasco County does um so 30 feet we just want to kind of be standard with
what everybody else is doing so I just wanted to point those things out because the rest of this is going to be a little bit quick so we have five different goals within the coastal uh conservation and coastal management element starting with natural and cultural resources and that goal is to implement best practices
and strategies to protect and enhance the natural environment to conserve natural resources and safeguard the community's cultural assets to improve environmental health support diverse ecosystems and wildlife habitat and enhance the educational recreational
economic and social benefits these resources offer to support that goal there are seven different objectives and under each one of those objectives is a set of policies so I'm going to go through the objectives at the end and if you have questions relative to any of these the
goals objectives of policies please ask me and and I will uh do my best to answer those questions so the objectives under the natural and c cultural resources goal relate to ecosystem preservation habitat protection air quality water conservation energy
conservation cultural resources protection and waterfront uses and public access and these are guided by the statute that says these are the things that you should address in your comprehensive plan so the next goal relates to coastal
resiliency and this is where a lot of the peril of flood policies reside uh so we really boosted up this area because peril flood was not a requirement back when your comp plan was last updated around I think 2010 2009 2010
so the goal is to promote practices that improve resiliency in recovering from natural disasters and responding to sea level rise and climate stresses to minimize property damage and ensure the community's long-term sustainability the
objectives relate to risk assessment and mapping so keeping up with what the vulnerabilities are through uh data analysis and mapping um public public infrastructure that might be vulnerable natural flood protection land planning
and regulation building standards and risk financing and insurance such as the CRS program in in National Flood Insurance Program um I just I went ahead and threw this in because we did not have a map like this before i was trying to hunt it
down i've uh and I was telling the city manager that I've been talking with the regional planning council who's going to help the city with updating its future land use map and zoning and one of the things that we're required to show on the future land use map or on the series the map future land use map series is
the coastal high hazard area and this area let me make sure this is defined in statute as the area below the category one storm surge that's established by the sea lake and overland surges from hurricanes which is called the slush
model uh and that is as I mentioned defined in statute there are policies within your comprehensive plan there always have been that relate to this coastal high hazard area and making sure that you know you're doing thoughtful planning and not putting any new things
uh essentially in harm's way that aren't you know hardened or um that mitigate for the the vulnerability in some manner so the third goal relates to emergency preparedness and evacuation and the goal is to protect lives
minimize risks to property and safeguard critical infrastructure from natural disasters through proactive emergency planning informed decision-making and safe and efficient evacuation of coastal populations when needed and there are only two objectives they relate to
emergency preparedness and emergency evacuation the fourth goal relates to post- disaster redevelopment and the goal is to proactively plan plan for and effectively manage post- disaster redevelopment efforts emphasis on
reducing future vulnerabilities and strengthening community resilience in the face of natural disasters and those objectives that relate to more your long-term recovery repair and disa disaster are indicated in those three policies
and the last policy in the conservation and coastal management element relates to community engagement and partnerships so our goal is to actively involve our community and partners in learning about and addressing issues related to conservation and coastal management to
foster a culture of preparedness resiliency and sustainability and the two objectives the first one is outreach and engagement to your community and then the second one relates to the myriad community partners that you could have in addressing this these
challenges so these are the remaining comprehensive plan elements and they're very targeted these are the things where a statute said you must do this and I went back in and we identified those policies that pretty much needed a tweak so you will see underline and strike through policies here
the first one relates to the service standards for the strategic interotal system us19 is a facility on the state's strategic interotal system this policy simply updates this to recognize the facility status u and and to say that
you'll coordinate with different agencies to set the level of service um for US19 because it is a regional facilities and regional facility and the level of service standard that you have in your comp plan should replicate what the other surrounding communities and
the department of transportation adopt this one I was thinking might work with your wayfinding process but um or your signage uh project um this is a requirement that that the transportation element address recreational traffic um
so I'll just read it it's a brand new policy so rec prioritize the creation of safe and efficient connections between recreational facilities employment centers and residential areas to encourage white walk bike recreational community commuting provide signage and
wayfinding to guide recreational uses to multi-use trails fitness loops and other outdoor recreational areas and promote awareness of safety practices so you may not have all these types of amenities relative to recreation now but that's not to say that within the next 20 years
you you um might not you might you may so this relates to the infrastructure element and the city's level of service standard for water supply and water facilities um we went ahead and the the city manager developed
a water supply facilities work plan which is at least a 10-year plan that looks at the city's the adequacy of the city's water supply and water supply facilities to meet the needs of the existing and the projected population in the course of doing that evaluation it
was determined that the city was using less than the 105 gallons per day per person that was on the books back when the comp plan was first or u adopted in about 2010 so now uh the standard is 96 which is actually a little higher than what your actual demand is but it's
always good to have a little bit of buffer there just for you know spikes in usage or you could have a drought or uh it's good for planning just to have a little bit more cushion there what is the actual number was it 80 something approximately 80 80 okay good
okay so this policy relates to that 10-year water supply facilities work plan so just updated the policy to indicate that that is something that you develop within 18 months of the Southwest Florida Water Management District updating its regional water
supply plan so um they do that um about every five years so you just need to be sort of tracking when they do their their update that you are also updating your 10-year plan under the intergovernmental coordination there was a requirement
that um the mandate excuse me the voluntary dispute resolution process that that that governments sometimes have to be involved in uh instead of indicating it as voluntary it needs to be mandatory these policies also relate to the
existing policies that we've um indicated mandatory uh the second one excuse me the the third one relates to the Tampa Bay Regional Planning Council's informal mediation process that's available to you and then the third one we just struck because it was
already kind of encapsulated in the first two so it was no long was redundant for the capital improvements element we did some uh just some updating there's no longer a rule 9J5 related to minimum requirements a comprehensive plan so we just uh
directly referenced chapter 163 um part two of Florida statute uh you do have a concurrency management system uh that is in your land development code today so we struck that that uh portion also related to uh concurrency
management is the level of service standard for portable water that we just talked about so this was another location in the plan that that was referenced and we made that change from 105 to 96 gallons per day per capita oh and there was one
other is so I don't have a I don't have a slide here but there was one other policy that further down related to storm water level service there was something about the buildings and your one foot freeboard which is now two foot three three okay so that I think it the
time we did it it was going to be two did you go another we went three so we need to make that change or when you make your recommendation ask that that be modified and then again relative to the concurrency management system just just updating that to
um to show that this says um oh the city is required to have a five-year schedule of capital projects those are things that are related to your level of service standards only you do have you probably have a capital improvements plan but this is a subset for those
things that you if you find that you have a deficiency which I don't believe you have a deficiency other than any maybe some recreational facilities but if you when we get into that um that element and we see that there's a deficiency it would be good to address it somehow in your um future planning
your investments but we'll we'll talk about that when we get to that juncture oh and that and we're at the end so uh as I said I'm happy to answer any specific questions you have about policies and um or anything else that
you uh have a question about thank you any questions okay thanks D oh okay that's it would it be appropriate to bring this to the coastal resilience to give this to Carl and let him look at this as well there's
a lot of So Carl Carl and I did have a conversation and he actually provided input to the data and analysis so we have coordinated uh I think that probably everything that you guys are and I've been kind of watching some of your meetings just to see if there's
anything new um but I think that everything that's in that you guys are envisioning is probably covered you know maybe not specifically but he was involved in it i just wanted to make sure that he knew about it because a lot of this intertwines with with what yes that committee is doing too that the
process after tonight uh if you decide that you want to adopt this and authorize staff we will send this to the state of Florida um state land planning agency it will undergo a review by not only the state land planning agency but also the other reviewing agencies such as swift mud dot um and there's a whole
list of them and so what they'll do is they'll take around um I think they up to 60 days to return some comments and then when they come back they may have you know tweaks that they want us to make and then you can address those at your second reading public hearing thank
you okay so with that I'm going to open up the public hearing i don't have anybody signed up no no no sign up so is uh show hands anybody like to speak okay see I will close public hearing and bring back to
council open up for motion and discussion so go right ahead make a motion to approve the first reading of ordinance 25-728 to update the city of Portie comprehensive plan to align city's plan with state statutes following the latest
evaluation notification from Florida with the change of the base ovation going to three foot okay motion second any further discussion okay all in favor signify by
saying I i opposed motion carries thank you thank you thank you next up we got council business item number four approval of resolution number 25-23 appointing a special magistrate for code enforcement proceedings approving the special magistrate's rate of compensation and
providing for an effective date i'll pass it to Mr c for introduction no I wasn't trying to get in is there a possible way that we can get in number five number six I mean oh to rearrange agenda
if that's possible uh sure you want to make a motion to move item number six up to u to now okay is there a second second okay have motion second any further discussion any public comment
seeing put all in favor signify by saying I opposed okay motion carries so we will now uh table four until after six so six is now approval of resolution number 25-25 approving transfer of lands by quick claim deeds and providing for
defective date i'll pass it to M for introduction yes uh council had a discussion on this sometime last year and I remember exactly when it was now but uh we had this conversation um the city has been encroaching on property owned at 7638 Dedra Circle uh we've
actually paved over it as a basically travel way um in that uh the resident M Griffin had come forward and offered to exchange land that we've put concrete on or asphalt on for a section of a culdeac
that was never built which is a little bit further uh along his property um to and at the time council seemed open to that so we've put together uh the necessary quick claim deeds to uh effectuate that transfer between the
city and Mr griffin okay and do you need to read by title i guess no okay motion have discussion so move motion to motion to approve this
why okay motion a second any further discussion any public comment yeah say something long time jerry Griffin 7638
Dedra Circle and um I bought this land 10 years ago so now what you've done it's given me a definite line along my property that wasn't there before and uh also in the back where the circular is I
have uh kennels back there so it also protects those animals so thank you very much anyone else comment see I bring it back for a vote all in favor signify by saying I opposed motion carries
next up is now continue yeah is that why you want to move to get him out of here quicker yeah but you got to stay Jerry when I when he when he came back and did that I was like wonder why he wants to do that now I realize why oh
you're free to go if you want okay item number four which is item number five now I guess right okay approval of resolution number 25-23 appointing special magistrate for code enforcement proceedings approving the special magistrate's for compensation and providing for an effective date i'll
pass it Mr cobu uh you might remember last year um we brought forward attorney Jonathan Magcguire to act as the um special magistrate for code enforcement proceedings um unbeknownst to me at that time we also had a second uh attorney
representing the city for uh these uh code enforcement or more most appropriately the red light camera ticket uh attorney Anamaria Frell and uh we need to first uh appoint her the
special magistrate and approve uh the rate of compensation um we have a followup resolution that also then appoints her as a hearing officer uh basically the same process we went through with attorney Jonathan last
year okay okay and they're more expensive than you are that's right in case you registrate maybe okay open up for motion or discussion motion to approve item number four um
approval of resolution 2523 appointing special magistrate for code enforcement proceedings second motion second any further discussion any call to comment seeing none I bring back for a vote all in favor signify by saying I i opposed
motion carries uh next up is item number five which is now six uh approval of resolution number 25-24 adopting the city's special magistrate as a local hearing officer improving local hearing officers rate compensation and providing for effective date i'll pass that back
to Mr cp for reduction as I said just a minute ago um this is the companion resolution to the previous one that appoints the special magistrate in this case uh and Maria Ferrell to also be a local hearing officer okay for a motion
or discussion motion to approve resolution 25-24 okay is there a second second okay motion second any further discussion any public comment see I bring back for a vote all in favor
signify by saying I i opposed motion carries uh next up is item number seven approval of resolution number 25-26 for the city to sign and apply for the state revolving fund loan to finance the planning and design of a potable water plant facility i pass it to Mr cowboy
for introduction is it portable i guess portable my bad not necessarily a potent hole but a portal um so this may look somewhat familiar to you uh we did do this once
uh once it got to the state for review uh they asked that we amend it and I'm trying to find that particular section i think it's section three if I'm not mistaken is that correct where um we needed to put in there that
we were um authorizing you to sign for the loan application i think uh the previous one had talked about it being for facilities plan correct yeah I was going to I mean really nothing else to add uh they just
pretty much had a couple of word changes it's pretty much not going to change anything about the forgiveness of the loan or nothing like that it's just um actually I think one of the um things was just about um actually calling it an application than an agreement i think that was in that resolution is simple
word changes this will finalize as far as I know our loan application so we can get for motion or discussion motion to approve resolution 25-26 with the changes second okay
motion second any further discussion any public comment seeing none I bring it back for vote all in favor signify by saying I i opposed motion carries next up item number eight surplus of impounded vehicles i pass it to Mr copic introduction uh this request is for the
surplus of 11 impounded vehicles have been stored in the town live to the police department for 90 days or more that registered owners were sent notifications via registered mail and have not responded to retrieve their vehicles for which you police department will send these vehicles to the Royal Auction Group as is our standard
practice they'll be auctioned off through their standard practice motion to approve second any further discussion yes do we have any reports on how this is working with this vendor
so so today we've only actually had a few that have gone through with them um and you'll notice in here some of the the relative case numbers go back a little bit in time there were there were quite a few where we had processed the paperwork to go to Tampa Machinery prior
to Tampa machinery ceasing um and now to switch it over the the process DMV requires us to to do the notification process and all that again so it start started the time frame over again that we had it so this is our this is our
first big load going to this vendor so this will be a good test yeah and here's here's a process of here that you can be approved that are going through so we're catching up on the ones that that were lagged behind because of that
change the other question I had is there's an item here 2018 KM Kymcat TV is it is there any interest in owning that i don't know what that is is that something the city could utilize
or is it junk if it's if it's the piece of equipment that I'm picturing in my head it would make a perfect boat anchor for a yacht okay that's all that's all after you moved to Hills great it's had a very short and rough
life I guess huh um I did There's also a Workhorse RV I guess is this a a camper that uh William founded the workhorse RV or is that 2000 it's 25 years old
i was curious that story on that yeah I believe that's the the large fifth wheel trailer that's out in in the back uh again in rather rough shape so was it did we pull somebody over pulling it and then they they actually got the vehicle and left the camper so it was it was a I
believe it was a dual pickup truck pulling the camper uh both were impounded and brought in and the paperwork was done on both and I'm not sure if the if the vehicle has already gone and the camper is now to follow but it's it's again it's in
rough shape okay so I got a motion second discussion second no we already got that oh do you want to talk about anything oh okay that would be a third i got a third actually let the record
show we have a third very third um any public comment see I put a vote all in favor say by saying I opposed motion carries uh next up is item number nine city hall and police department cable infrastructure replacement i'll pass
that to Mr copa for production you may recall from the fiscal year 25 budget process staff had requested uh money in the um I think it was our penny for Pasco uh fund to pay for a rewiring of
city hall and the police department um the cabling to be having here for our IT is uh a few generations old and as we're trying to get everything up to the current standard um we uh wanted to redo the uh the
cabling and so uh we went out uh it has spoken to I think three vendors uh getting quotes uh staff believes uh they can complete the project for the selected vendor for $24,797.35 and this would be putting in
CAT 6A shielded cable throughout both the police department and city hall and we do have our IT person George Albert here so I don't know if you have any prepared comments
you can you maybe can ask some questions yeah is this part of the thing to um maybe do the emergency well ultimately everything we're doing is towards that um but again I don't know if you wanted to make any comments
i'm giving you both a chance to say something before you get grilled we um we initially set the CIP project aside for 33,000 that was our initial uh contact with a vendor to give us a um a rough estimate um with talking with all
three vendors um what this will do will provide new cabling for both the police department and city hall um especially with the with the new sieges compliance and and the new company that we brought on with Thrive um this is the next step as far as renewing our our IT
infrastructure for both departments um and you know for the entire building cabling is 25 years old um this is this is basically this type of um the cat 6A shielded is pretty much to future proof to go forward for the next for the next
20 years so um we and just to point out a typo the price is 24797 um we see I see here I wrote down 27 that's not correct it's 24,79735 so um I just wanted to point that out because I just noticed it in the cover
page um the George our IT specialist has worked has had all three vendors here to investigate the um the city hall and police department and how they were going to run it um what we want to do is
actually a two drop system for each um for each user which will basically provide a separate phone line and um and a line for the desktop right now the phone lines because they're internetbased are connected to the
desktop so if your phone fails the desktop fails so we want to we want to definitely definitely separate both those uh both those together so we're open for any questions as our thought process into future technologies down the road
the growth um will be prepared say 25 years from now we still have this set up for anything that may be coming down the road to the point of maybe we could put a thank you note in our time capsule like you're welcome maybe in our time capsule George you can come up here and jump in
at any time just come up to the podium podium I can be rather loud anyway big thing is one yeah sorry to pick you up I'm sure they can hear me so Georgeick 633 road okay so big thing is um over
the years um necessity and cable um not be compliant with building code so we have a bunch of stuff up in the that runs just across the the the drop ceiling not not hooked on with J hooks
not up to the red iron um so that's part a big part of it is actually recovering all of that old cabling out there so the big thing you have Cat 6 which is out there um it it's it it works but again the Cat 6A which is augmented big thing
is between the two is the six is 250 MHz well or the 6A is 500 MHz which just means you can push more data down the line the Cat 6A is much better at handling um PoE power over Ethernet
which again depending on number of devices and things like that um you can push uh 90 watts of electricity down cat 6A um let's see um so Cat 6 you get um 10
gig throughput at uh 55 meters which is about 165 ft and Cat 6A you get uh 10 gigs down 100 meters which is I think uh 364 feet so you could theoretically pump
10 gigs to every workstation um if we have the switch infrastructure to support that now again we don't have that today but in 5 years 8 years 10 years um that's definitely going to provide that scalability for the city as
technology keeps moving on what's uh what cable we have now 5e 5e okay again it will push a gig 5e will push a push 10 gig about 33 feet yeah is did we when we discussed it with the vendors and
that because you're up to cat 8 available now so CAD 8 is more of a data center you could it's it's a much but I guess I guess my question is if we're trying to future proof it's not much difference in cost maybe we should go ahead and CAT 7 CAD 8 it's much it is
much more expensive but again one of the things is you can push 40 gig CAD 8 but um again the runs have to be much shorter so it's really more for data centers and and switches that can incorporate that um 6A has quite a bit
of a of future proofing again 10 gigs it'll it it'll be a while before the city can do anything real with 10 gigs to the desktop but it could be just around the corner you know technology continues to move
forward so um I think that kind of kind of hits it um Cat 6A again there's also Cat 7 but again we were looking at cost the um the ability for the vendor to actually certify the cabling which with
the vendor that we have chosen we'll also get total certification via PDFs documentation um things will get cleaned up in the grand scheme of things and uh we'll just be able
to slowly glide into the future we also wanted to stay within the confines of our size you know going to to a you know to an eight seven you know seven or an eight once again you know it's we're not you know if we were going
to double the size of our employees and and and expand you know the size of the building absolutely would look into something like that but we don't see that happening in any foreseeable future expanding that many that many employees a couple one you know two or three here and there sure but you know we've the
same amount of employees has been here for several years and I don't see that you know expanding or doubling anytime soon so the you know we tried to stay within the convo obviously budget budget was a big thing and you know we wanted to do this change over because like I said the wiring up there is not hanging
out there correctly there's you know there's some you know there's some rodent you know rodent issues you know in some areas um and the fact that it's you know it's been there for 25 years so we want to that's why we want to do that any questions
no I'm going to take your word for that okay what is the What is the cost per foot difference between 6A and 7 is it um I I would have to go back and look at look at notes but um they're not there it's not as it's
not as easy to run i mean it just becomes more of a problem the technicians to run it and then keep it connected and keep it and then we also we just have to change a few more things but um I guess we
could look at that but well I guess so we're going to ask because if it's what's $25,000 is what we're at know what it is yeah 247 25 oh let's say it was $25,000 if it was another $1,000 to put Cat 7 in maybe it's worth it to No
no no it would be It would be That's obviously Yeah it it would be much more significant than that that's always ask because I imagine a lot of the work and cost is in running it and all that which and also the vendor is we'll we'll run it and but we won't the cut over will be
done after hours so there'll be no real impact to any of the except for PD and and you know we we'll work with them okay yeah i um I noticed that two of these
vendors indicated a single drop and this particular vendor you're selecting as a double drop did they get different requirements how did that come about i have we we did get a a single drop from that vendor but that vendor that we chose was actually able to give us the
double drops for under 25,000 right but did the other ones get an opportunity on the double drops yeah and they they were just why don't we have a like to like comparison here it's easier to sell when to me if you're
saying I got double drop from A B and C but I've got a single drop and a single drop and a double drop we just didn't include those double drops because they were more money I I I certainly understand but I'm thinking in the future if that's that's the answer let's
do a like to like comparison because we're trying to weed out where the problems are what's the best deal so obviously if we need a double drop obviously when the when the initial uh quotes went out they went out with a single requirement
correct so something changed right no we we we were looking we were looking for double drops all the way around okay but and we wanted They quoted a single drop yeah because they still wanted to be part of
the part of the party okay anything above 25,000 we have to go out and the other quotes they quoted us were way above that so we were up in the 30s we told them that we need we needed the prices to stay within a certain amount or it was or this project would have to go out to bid so each each vendor
provided us a quote under $25,000 what we want to know is uh why was it that much more money do we have any details of why is there something that we're missing here that we don't see it that's all and why did you know if you tell them hey you got to come in under 25
you've already given them yeah I was going to say that's interesting i would have never given an answer like that i would have suggested that hey this is this is what we're trying to do put your best foot forward you know maybe it would be beneficial to have been I don't
know maybe i have no idea tell them yep i I understand why you guys did that but from our we were missed out on all that what happened we So we we did most of the bids were well over
$25,000 so we said to the vendors look guys if if you want to play I need I need a quote under $25,000 and these are what we got oh so the first conversations was all their stuff was over 25
so everybody was over 25 to believe that if you put it out to bid you're going to be somewhere above 25,000 so what he's basically saying is that he said no I I get it i just give us your best price under 25 the whole story that's all that's all okay for clarity
i was just curious what the reward is for this rodent that caused criminal measures and destruction of property uh is there an ongoing investigation of seeing special markings we do have We do have a detective now too we get on about the power i wonder i mean I I can get a rodent i don't know what they're working
on yeah hope he doesn't cause any more problems we're spending $25,000 now are these guys going to ferret it out all the rodents in the process and try to corral them at one end of the building and then I I don't think we have any fresh rodent um but when we were doing
some work with the cameras there was some notice that there was some chewing of lines there's a cat up there now we don't want any more future problems with our $25,000 so this approved 6A shielding dual shot cable
infrastructure by GPC table second okay motion a second any further discussion any public comment see now bring back for a vote all in favor signify by saying I i opposed motion carries next up item number 10 discussion and approval of outsourcing payroll
functions i'll pass that to Mr cp for introduction so I'm going to turn this over to uh the finance director Adam Thompson here in a second but uh just want to say that um since Adam's been with us he's been looking at a lot of different of our processes and has bring
forward a number of different improvements this is one of the many things that he has brought forward um and so I'll turn it over to him to talk a little bit more about what it is and why he believes uh it would be a good thing for the city to proceed this way
you have the floor Mr thompson yeah like you said when I got hired one of the biggest things Mr copler it's on it's on did you use your big boy voice lean in
no it it detected mine doesn't move turn it side twist it oh so one of the things he tasked me with when he hired me is to obviously get a new system our system is very outdated for how we do our payroll one of the things I noticed when I got here was that we we had no security when
we send our payroll out or our check stubs out all the information is sent through email and it's you know it's all uh um record requestable so um also I I found that we um just the way we do payroll as far as hand keying uh the big
departments in like fire department police department public works and stuff like that we're really relying on them to um tell us what time they got here tell us what time they left and really working on an honor system as far as you know did I take a day off or didn't I take a day off um so what I tried to do
originally was just get a clock in an out system that would tie into Black Mountain um which was really what I was looking for but going through uh the motions to do that I found Palosity um and so I was like well that's a pretty neat little situation so I went out and
looked at several different vendors on this uh u on this and one of the biggest things uh we have is you know payity itself so out of all these our our choice is going to be pay lossy and one of those reasons is is because the way we the way we pay here we pay by
percentages on a lot of our employees i get paid out of the four different funds s gets paid out four different funds all the other rest of these weren't able to accommodate that so it was all you got to be paid out of just public works and paid out of this palosi is what they're going to do is they're going to build the backend for us so they're going to
cater it to our needs not so much you know we're not doing um a template they're going to come in and really build build it to us this will include a time clock so people will be required to clock in when they come in they clock in from their desk stuff like that they do have the option of clocking in from
their phone and stuff like that but I think you know the desk thing is a is a really well thing also we don't have a way so every month I have to send out the their sick time and vacation time this will give them a portal they can go in there they can reprint all their payubs they can look their time off they
can do time off requests stuff like that how we monitor it right now is is we put it on a calendar and you know if we don't put it on the calendar I know for me sometimes it's hard when I'm doing payroll when payroll comes to know that you know uh John took a day off on Thursday two weeks ago it's just really
hard and if they don't put it on that calendar or if they come in if they called out sick and don't come in and put it on you know it's like I I've got a little I've got a lot to do then sit around look at the calendar and make sure John put that eight hours holiday on there um not that everybody is misleading or you know not trustworthy
but that fact is if one person misses that you're talking $300 you know and that adds up when you have 68 employees and and kind of go from there so this is a a very good I know the the price is kind of out of whack but I think what you're getting with this is you're getting a you're getting a uh a platform
where we can do everything paperless we're going to be able to with this with these employee portals is go in there we're going to be able to do our open enrollment through there right now it's done by paper and stuff like that open enrollment is going to be there our W2s are going to be there everything's going to be there uh they pay all of our our
liabilities and payroll so it just like we do now mary pays all of our liabilities i go in and approve them to be paid they pay all of our liabilities um including the the the uh taxes the only thing I'd be responsible to pay on our side is the retirement thing of it
but what also you're getting with this and another problem that we're having here in the city is our onboarding and our HR system the Black Mountain's HR system is not compatible with almost anything we do here and we are growing i mean it was probably good 10 years ago when we had you know 25 employees or whatever but now we're we're just a
little too big to to not have an HR department one of those things this gives us that's included in this price is it gives us a way to recruit right now we go out to Indeed we recruit from Indeed and that's kind of our our pool this gives us the opportunity to shoot it out to CareerBuilder um I don't know
the rest of them a lot of different ones we can choose which ones we do of course we pay for that just like we do right now but what we would do is we would fill out a a job request form send it in there to them and they would do all the back work on the back end and basically recruit for us so it kind of takes that
that role we're not we're not letting them hire for us or anything but they're pushing these people to us um which is a lot better than you know I think how we recruit right now also it gives us the ability to onboard so that means that if I if I hire Mr mueller i send him stuff all throughout the week right now
everybody comes in here they come in fill out their paperwork here they they do it at their leisure on their own time at home we send it to them and say "Hey fill out your I9 pull it in." So we have a record of that um so this is a this is a much needed thing um I I think that I
think in the long run it's going to save us a lot of money um and I'm I'm kind of excited about that as far as taking the you know it doesn't it doesn't really take a whole lot of more work off of me it will save me a little bit of time but I'm still doing those things like approving it going through it they're going to send general vouchers over i'm
going to verify them and come go through those um but what it will do is it'll take off the error or the human mistakes that we make whenever Maria is putting those in and you know especially during holidays and stuff it's a it's a really hard thing to get you know the police departments and the fire departments and everybody because we're we're changing
times and we're changing this and doing things earlier so it really takes that human element out of it for us and takes the liability out of it for us so if we forget to pay someone you know god forbid then it's on the company to make that right right now we don't have any other way so when I do payroll we have
to wait a solid uh till the very next week to do any type of payroll so if I do miss someone I have to do a bonus run and that that has to be the very next week um and right now we don't have the opportunity also to pay um pay out we have to do that in a bonus cycle as well so someone leaves or whatever that way
now the price does that 1662 1662 includes uh our volunteer firefighters because we do pay them a a reimbursement but what I've decided to do is we don't have to do that so we'll do reimbursement through um for our
accounts payable department so we'll cut them a check or send them through them through that way we don't have to go through the payroll system so we'll actually cut 1128 out of all you know I I think I want to say 12 to 15 uh volunteer firefighters that we won't have to pay for because if you even though we only pay them every three
months um they're going to be charged every month in there so we can take that we can eliminate those out of there and let it go through accounts payable any question yeah a few questions um you talked about the clocking in and out as far as like the
fire department m is there going to be a clock over there for them to clock in and out so they'll be they can clock from any computer and I've talked to to George just like out in public works they'll set up a computer there when you come in you'll be able to clock in from there so any desk anywhere any desk anywhere we they this actually has the
ability you can clock in from your phone if we if we allow that to happen i'm not sure that's something that we would want to do but we we have that ability i personally used Paychecks years ago and they were very very good company as far as being personal and they had options as far as investment if they wanted to
get into an a retirement investment opportunity they had good programs with that as well so I I did uh the only thing with them was they weren't able to um they weren't able to to do the back the back end i see that and that's that's the only they they're fantastic
people but does Palocity have that option pelosity is building it for us so yes they they actually uh did a mock one sent us a journal voucher where it actually showed that you know my pay was being out of you know general fund and utilities so it it it worked um with what they were willing to build they had
retirement investment opportunities that the employees could choose from if they everything that we do now is going to be in there so and and what right now uh so like when I for hurricanes for instance I couldn't go in there and create a hurricane um overtime or you know right
now for some of some of the uh we only use holiday pay for just the police department so because it doesn't work in every aspect of it so we don't we don't pay you can't look on some of our paychecks and see holiday pay it only works in like the police department i don't know why that's the way it is this will allow us to we can go in if if
another hurricane comes and we want to say "Okay we we want to hire you know we want to you know see where the hurricane money is going we can have them clock in and fix it under that overtime." We can pull that report and say "Okay this is what we spent on overtime for hurricanes." Right now it's just built in or it's just a report of every
overtime we've had and you think this will like pay for itself as far as I I I I think I think it will i mean I just the human error itself and the fact that you know putting people I mean you know I don't want to say everybody's dishonest but I I work in finance
everybody is dishonest you know and I think that we as a famous quotes if you should write that down your famous books and and not so much not so much on purpose but we forget and you know um you know like I said if you if you have one person a week I mean
you're talking $300 a week times you know 52 weeks it it turns out to be a lot of And I can guarantee you that we're doing that i I I can almost guarantee it somewhere in this in this uh in this city someone is is taking advantage of of overtime and somebody's taking advantage of someone not being
there at 7:00 or 8:00 when they walk in and things like that so I really do believe it will pay for itself well thanks we appreciate you Adam i got a couple questions okay who's going to go first let me go first all right because I want to ask them you guys might ask the same thing I think so
I want to I doubt it i feel like talking tonight for some reason um so drive somewhere i do point so the um the back end Black Mountain does have really that
u I've heard that Black Mountain isn't the greatest finance package do you do you see us staying with Black Mountain no we I'm in the process right now uh I have been in the process of of looking at other uh options for us um Okay so yeah we're not so So that being said
this um probably that aligning to Black Mountain is important right now but in probably the very near future may cause us a problem right so that's one thing I wanted to ask about um the other um
other thing I it says 1128 is a cost per employee um if I take 1662 and I divide by 70 how many employees we got 68 he says okay so I I use 70 if I divide 1662 by 70 I get
23.74 he's also including the volunteer which we don't have here what's what what number we divide dividing by to get 1128 because I I actually like 140 to get down there
let me uh I don't want to lie to you and that's just that's taking the implementation fee um out just using a straight monthly fee yeah so well so they have 1120 but the the uh it's $68 at 2150 so it' be two
payrolls so that's 1128 per payroll that comes out to be 1662 so uh yes guess what yes it's it's 68 employees at at 2150 is what they have on here so it
comes out to the 16 paycheck this 26 paychecks not not per month oh I see yeah it's so it's 26 paycheck per paycheck yes we we pay it per paycheck that's double so that makes sense um and then where was my other thing i had the Did you look at um and I
see that there's four vendors here um workday is kind of the deacto standard for HR payroll and all that among bigger companies did we look at them just I don't know it's probably too too expensive but um I I I only researched them a little bit i didn't go
actually go uh look at them uh do any demos with them i mean it's something I can do but what I was my thought process with this is is that this is we're going to pay by the month so if we decide in in September we don't want to do this no more it's not going to cost anything so my thing is is we're we want to do this
also look at other um other options as far as um uh systems and if if something we get a system I'll be honest with you some of the systems that I've looked at so far it doesn't integrate well with the payroll you're not allowed to do things that they allow you to do on here so if we find one like let's say we go
to with BNSNA and their payroll works for us and it seems like something that will grow with us we can cut this out and go back to that and at that point we'll be able to see is this is this working for us and does it make much sense for us but we can quit this anytime we want month to month basically right and then my last question is is
what are we paying now the month um we don't pay a whole lot I I I actually was going to look that up but then I for I forgot but it's it's maybe $5,000 for the two on the back but when you look at that at the 5,000 per year 5,000 per year per year yeah just for that payroll
module but again you're not allowed to you can't upgrade that at all whatsoever so what we what we have is So for instance we're we're talking about going to a PTO system we can't Well we can but then we'd have So right now the way it is is you know we have a we have a thing
that says "Hey you've been here five years you get an extra week." If we go to a PTO system it doesn't it won't allow us to to backend build that we'd have to go in every month and say "Okay Sal's been here for five years he gets an extra week." So with this and with any other system you should have you should be able to just go in there and click that and and do that payroll but
it just it blocks us from able to to grow or do do better things so we take 20,000 we subtract off the 5,000 impacts 15 correct hr recruiting stuff are we able to cancel something on HR recruiting side as well i'm trying to figure out what the actual financial
impact is the the financial pack well for for us the it's just going to be that 3500 and then we're you know we're running it from till now till the end of September but again the the the HR recruiting side we don't we don't use that um module and but it's built into
our cost on the Black Mountain so uh and it's it's very we're going to be paying for it on the Black Mountain side anyway right yeah we pay for it anyway it comes as a as a thing and actually with this we don't have a clock and system but we also with Black Mountain pay for our clock in and out system we don't have it it's just something that's built into
our payroll module okay so but if we wanted to do pay that we'd have to pay a little bit more but it's already like a built-in price for impact about 15 grand right for the year okay uh I'll go with you first um I'm actually shocked that
we're still doing paper system i've been doing payroll for 35 years and I started 35 years ago doing paper with cards and putting down and documenting it out and um nothing you don't look that old thank
you the checks in the mail um nothing makes an employee more mad than their paycheck being wrong nothing makes an employee more mad than if they didn't get the right differential talking about the offshift people um it
really ticks people off the to be able to go in and look and see your actual how much PTO you have available is is a is an employee satisfier so I I think this is obviously long time overdue 35 years overdue and uh yeah so I think
it's for our employees it's very important right I think with this like we we haven't upgraded in in any time at all so when you look at this cost you say it's going to be a $15,000 impact you have to look at the inflation of the fact that we've been doing it a crappy way for the last 10 15 years and not
growing with it so and and the the amount of uh benefit that we took it from our employees you have to factor that in there too you're going to save a lot of time on employees because I mean I did 70 employees for three or four years well I've done it paperwise three or four years I did it and then I went to computer but the time it cost I would
literally sit there all night Sunday night the day before payroll with all their time cards and doing it it's so it's going to be a huge time save yes you you're going to have to still go into the computer and and verify it and you're going to have to do all that sort of stuff i don't know the process here but we we would have to go in and have to verify everything but it's so much
easier than the other way and it's going to help our employees even the people approving it it's going to free up some time it's not a hands-off process but it's going to free up some time for them to do other things so I think it's phenomenal good job Dave uh yeah
um first of all you indicated there's not going to be much difference in your workload with the new system versus the other system but they are doing something that you're not so there is some benefit there can you quantify that yeah so with me uh it's a two-part
system right now we do so Marie does most of the inputting and I do the verifying so I I make sure I pull the reports I verify it in there i'll still be doing that throughout this what we're doing is we're eliminating that work from Marie and those those human errors from her so really she she probably in
payroll every month probably I mean uh every paid pay week is about five or six hours it's not a huge amount of time but there's been since when I first got here in August we've been doing bonus runs to fix things because we we miss things when you're inputting uh things you miss
things so we you know we got we fixed that and but there's still little little issues here and there and we we we're fixing them but I can't fix them with this i can go in today so if I didn't pay S on Thursday I can go in Friday and make sure that he gets he gets paid and I can I can do that here i have to wait until the next week when the cycle
starts all over again okay uh if I could real quick the other the other other piece of that that he didn't bring up is that that if during the pay week um our employee is not available off sick whatever it would fall to um
Adam then to do all that work in other words he's going to get an exception report that's out of the system now he's got to do the work but in the future we'll get an exception report that somebody did enter their time on certain No no no but what I was saying is if if
uh the employee with the finance that does regularly the the payroll input and everything if that person's not available that that work falls on his shoulders to do that under this if that
individual is not there he's not doing it right so there is there is a savings that happens with that right as well as I think again you know when these bonus runs have to happen there's a of work that happens that he is again under
underelling what he does which is what I was trying to bring out i mean you're trying to sell us on this idea but there's I there's benefits that I don't think you've captured absolutely and it's going to make your case stronger yeah absolutely right and I just want to
know that they're there yeah they're there and and I I don't want to I I don't want to I don't want to say this is going to save me an hour or two hours i don't know cuz I'll tell you at the beginning it'll probably cost you take me a little more time but I think the important thing we do here is that you know when we we are we as a company are trying to say okay Daryl you're in
charge of your your budget this this allows him to make better decisions on who what when and why so when he sends me over that payroll if it's wrong it's on him right now it's on us because he sent it to us it's handwritten if I if I mis misconrue a six for an eight or an eight for a six
and this way they know they can see okay well John's been out for three days this week you don't see that when you're handwriting these things because he don't he may not see that person all all week i don't know but we get this gives a this gives the department heads a little more uh push to say okay this is what we have maybe look at a little bit more and that's really kind of what we
want we want them to be more responsible for their time and and things like that as far as me it will eventually make it a little easier for me we're moving journal vouchers i'm verifying those things it it ultimately this is going to be cleaner for everybody um how that's going to look for me at this moment i
know that I'm going to it'll take me a little bit of time to to watch those journal entries because nobody does journal entries the same way so it'll it'll probably take me a little more time at the beginning but yeah absolutely this is going to clean clean up a little bit more of my time that I can push towards other things absolutely i also want to then go to the the
department especially police and fire this this program also has a scheduling feature to it and and I think again that that makes those Mondays of payroll week a lot easier then for the departments to
get through their work right because at that point you're doing it by exception more than anything else and and I will not speak for any of them but one of them sitting right there i mean there's a lot of push that happens on a Monday to get everything in and and
again mistakes aren't happening because they want to make mistakes they're happening because they're in a rush to get everything to there where with a system like this Mondays are going to be a little bit lower key because all that information is there you know I know uh
although I've never used this but I've had enterprise systems that that has done similar type things it's a lot easier to go through a report say "Yep that person was there they worked you know 40 hours that week right um you mentioned scheduling are
you able to schedule vacation in f in the future and it goes to the supervisor to either yay or nay it or block that time so somebody else can't go and take that same Absolutely and that's that's one of those big things with with you know the PTO time yeah you go in there and you say I want to be off on the 5th
i'm going on vacation it's there and on the calendar on that scheduling shift but I use Daryl because he's first on my mind but Daryl is uh Daryl can look at that and say "Okay I got you know somebody out we we reshuffle this right now." I mean and you know the same same thing with um with sick days i mean you
know there's no there's no way to track it on what you're using i mean because Daryl is busy I'm busy so it's hard you know he's got 15 people out there or whatever the case may be it's hard to know that someone took off on Thursday two weeks ago so he's going to turn it in and it's just this is just and I
agree with uh I agree with Linda there's no reason at this stage in our lives uh in this city with 68 employees that we should be doing anything hand hand keyed anymore i mean turning in time sheets i mean we we just got to get away from that and it's just it's silly at this
point are we able to establish uh time codes on the fly yes and that's one of those things I I absolutely tracking grants and applying time to projects and and isolating those costs so that we can use it to do grant reconciliation and
reporting on grants yeah another yes to well I don't want to say yes to that she's actually looking to see if that can be built into the same to the uh to the back end right now we can we can go in there and watch that one of uh Mr cobbler's uh questions when I first brought this to him was how do we track
what we need right now there's in this in the way that it's built on the front end or the way we want it for we're building 15% here 20% here on our pay uh normally what would happen is you would if I I'd get paid out of public works but if I need to go over and turn off water I'd move to the water department
she's trying to and I have not got a definitive answer on it yet but she's she's supposed to be finding me a way that we can if uh if I am public works and I need to go turn off I'm doing water turnoffs for this day I can check I can check that it's not going to affect how I'm paid but I'll be able to pull a report and say "Okay we need an
extra water person because we're using public works to turn off water more times than than not." So those things are not is I don't have a definitive answer to that it does what we need it to do better than absolutely 100% better than what we we have right now so any
added thing to that also I want to add paylosity has a a numerous amount of not just recruiting and HR but all kinds of um uh risk management things like that those things that we can always add on when we need it right now our problem with with with HR and things like that
is that we don't we don't have a clear path we have boards that are made and are adjusted throughout the years to match those things here this gives us a way that if we do decide to go away with them when we get a new system we have those templates in place and we know what we're doing and we can follow that path right now we don't have an idea
what to do but this will give us that idea of what to do and I it's just it's something we need especially on the HR side and on this the payroll side if we move to another system financial system enterprise reporting system and we need to back away from this company because
that particular system we go with may have a module mhm are they going to be hitting us up for any of this backend work that they're developing no that's all in the 3000 we we we own we own all of our information we can uh download it
it's ours and when we do leave we take anything we want with us that isn't their proprietary stuff so if they make a template for us we can make our own but we we obviously can't take there so you get you get all kind of reporting out of this are the reports exportable
right excel or something so you can do analysis right and that was one of the things I asked her because we we don't know I'll be honest with you we don't know what we don't we need because we don't have anything so once we get in there and start digging around we may find that we don't need that HR site at all maybe just but it's included but we
can go in there and fish around for things that we we we can look at and say "Oh my gosh this is this is so much better than than what we've been doing and we can track it better." Um I'm hoping that that's going to be the case here because I I really you know I really think that we need to be more electronic and stuff like that so but
yeah everything that we own is is everything that's ours is our ours and when we leave it's ours and it'll be you know they're not going to hide anything from us or pull anything back from us is there any interest in changing to a one pay uh per month instead of many and
does that affect the price um I could ask about that i actually went 10 years getting paid once a month it was a it was a thing i just don't know that uh uh I don't know that's a a popular thing a satisfier for employees probably not
especially forecally somebody you know challenges people to budget with their money though you know I I agree with a good growth thing i agree with you and then uh you indicated that um we have we're paying for a module that we can
potentially cancel that's a $5,000 uh benefit here so once we get up and running we are we using that module today yeah that's what we use to do payroll okay so until we transition over that's going to be there's going to be some overlap with it eventually but yeah
it's already paid for this year yeah so we'll be able to we'll be able to prorrate I hopefully get our our money back from it you've you're comfortable with all the reporting that you're seeing that the CA system's capable of doing yeah they sent me over the JVS and all that kind of stuff and they're they're pretty simple i you know they're
actually a little bit better than the ones we use right now in Black Mountain and and it'll do the W2s W9s those same yeah uh so there is a extra cost to that end of the year they will do all the reporting for us and they will print and mail them we can print and mail them here off of that system but for us if
they want if we want them to print and mail the 1099s and the W2s they it's I I want to say it's like 540 bucks they they file the 940s and 41s yep they do all that for you and I think it's like 540 bucks to do that i I I think I spent 300 and something dollars on on Well on
W just getting the W2s for this year getting them shipped here so I mean that's a that's a cost saving there yeah good did Did we look at ADP at all i called I hit ADP up twice and they never responded to me that's too small
well they I mean Yeah they started it but the um report they do have six free months they they do but I I I mean you know to to run into it i mean all these other you know Bamboo HR and APS and paychecks are big and they weren't able
to accommodate us you know I think that's I I don't know the ADP you know I don't know but like for someone that will come in and back in build it for us based off of our needs I think it's something that's just worth I mean I think we also need Yeah much better than we have for sure it's it's you know when
you look at 11 bucks to cut a paycheck every employee kind of hurts but um I'd rather give 11 more dollars to the employee you know but that's you know these things have cost any other discussion pay motion to approve pay lossy for the payroll services second
okay motion second any further discussion any public comment see put a vote on favor signify by saying I i opposed motion carries okay next up is number 11 city of Port Richie Ajax Paving Industries quote based on
contract 19970 i'll pass that to Mr fair enough yeah we wanted to uh circle back with council uh we've been working with Ajax of course they're they're the company that uh we piggybacked the contract on and uh did a the contract
for the ARPA money to um do paving this up in this current year um after meeting with them uh a few different times with staff uh they gave us some proposals on some larger projects that that we wanted to look at
doing um you can see that uh we have quotes from them for doing Bay Boulevard Old Post Road and River Golf um after looking at at the cost at this point we would like to have uh concurrence to
move forward with the Bay Boulevard uh milling and paving um to get that started now obviously there's going to be a little bit uh money left over from that and so we'll start working with them potentially on uh doing a maybe one smaller street if if possible with this
uh timewise I think they're telling us be about six weeks from the go-ahhead to get to this so we'd have that time period to work out the remainder of uh the money and what what they'd be able to do with that elevating Bay Boulevard
that is not Elevating Bay Boulevard so that's I guess all Yeah all this is is going to uh mill and resurface um currently this this includes doing I think most of not all the returns so all the side streets that's something that
we do want to look at a little bit closer and there may be some uh side streets where we don't need to do those returns and that would be a savings as part of this um you know the reality of uh elevating uh Bay Boulevard we're probably talking about a project that's
in the 10 $10 million range easily um as well as trying to deal with how do we raise the surrounding property so we don't create a lot of drainage issues um so we don't a have that wherewithal
financially to do that project so it's going to have to be something funded by the state and federal government that means studies that means a lot of engineering uh we're we're talking tens of years down the road before we get there
so we really you know it it wouldn't be prudent to keep Bay Boulevard the way it is knowing we're going to raise it we got quite a ways out before we probably do that my Yeah my guess is that that you know generally with with a curb street you get 25 to 30 years of life
out of a this type of treatment um we'll probably because there's a lot of uncurbed area you know we'll get a good 10 to 15 years if we maintain it do the things we should be doing in the interim you know crack ceiling and
things like that um and so it's not wasted money but the fact is right now if we don't do anything to Bay Boulevard we're going to lose large sections of that road um and it's going to be a maintenance nightmare so I think there
really isn't a lot of choice in my mind with this um Old Post Road where we're looking from Bay Boulevard to is is again in that range as well and we really need to be thinking about how we're going to be able to afford
that one um and and again River Golf is another one that we have a lot of issues with um you know we did put money aside in the CRA and I think actually River Golf Drive is is a really good project to look at for the CRA um is that we put
in about 250 no we actually put in 500,000 500 yeah um so that would be a really good project to look but I would also be looking at the sidewalks on there um because of where it's at because we're thinking of creating that
downtown type of area there where this would intersect with uh Grand Boulevard i think this would be a really good project to look at that so that'd be the next thing that that we'd be doing is looking probably at the river G um but we're probably going to have to go back to Old Post Road there's a couple areas
where we're probably going to have to section in some way just to keep it uh together in those areas so we're just looking for uh consensus from council to move forward with Bay Boulevard any objections to Bay
Boulevard motion consensus you don't need a motion do we that's good so well we're going to because they're going to come back to us probably to sign the Well we we we well we have the agreement with them already you approved 450,000 right we approved
it to get out of the end of the uh time frame right so we we have that authority but I didn't want to just go ahead and do it without talking to you guys so we're on board so okay and so again we'll probably look six
weeks down the roadish but we'll start working with them and talk about what the remainder would be after that yeah any public comment okay next up is old business discussion business any
old business uh the limestone pier i'm sorry you go ahead it's out yeah it's gone well not completely they got turbidity banner barrier there and some rocks i didn't see well they still got that that marker out in the water they got Yeah they got
the the concrete in the middle of the the channel and I just wondering if they have supposed to be getting into supposed to have it removed well I had asked that question actually yesterday I believe and what we got back was they had removed that concrete why is the
market still I'll I'll confirm with Daryl but from what Daryl told me told us that they they did take that out but they were also waiting for we had to get um we had to get the drawings for the um water water man that's running underneath the river yeah um the SC
signature wanted to make sure where the depths were before they finished that project on that side where the water man is so we just received that from US water uh today and then um so Daryl's going to relay that information to SC signature so we can wrap that picture up
coastal engineering has also been touching base with them about finalizing and finishing that project up so they're they're still they still have work to do and finish everything up and we'll make sure that everything is done as far as what you know the the grade and everything that needs to be as per the
drawings of the bid so how are we how are you going to do that are you going to digest coastal engineering we'll do that and make sure that it's done to spec so they've been they've been constantly in contact with us and signature okay
anything else all business yep go ahead um we were going to follow up on a goals review that's in process okay uh we talked about uh working out a plan to add the CAC to the recorded activities
you guys working through that i have comment on that so actually you want to talk about it um I did speak to the secretary Amos Gonzalez regarding that and I am setting up this computer with her um to be starting
recording those starting in April cool good i I did watch the meeting um I unfortunately couldn't be here last time so um and since I'm sitting on CAC what I did was I Excuse me i um I looked on
YouTube the council meeting on 318 only had 28 views the council meeting on 311 had 80 views planning and zoning on 311 had 21 views uh Elevate Florida had 111 that was cool that was the best that that was that was really good centennial
on 311 had 21 views and 34 had 24 views um CRA had um 24 views coastal Resilience had 38 and then Town Hall did have 163 as well so my point is saying that although I sit on CAC for the past
eight years it's important but we don't make a lot of rules and zoning changes and stuff like that so I was going to support Ashley not doing that because I just she's here long enough so um and by the views on YouTube it's not a lot out
of 30 3,000 residents 28 you know 30 views for most of them so well she is she's saying that basically you wouldn't be doing it be careful right the meeting uh I'm going to preschedule it i can preschedule it in Boxcast um she's essentially just going to start and stop the meeting um but I
did speak to her regarding if she's not at CAC or if CCA CAC does not have a quorum I need to know ahead of time um and if she's if you guys don't have forum I could just cancel the meeting because I can it's web based so I can get on my phone and just cancel it right
then and there great um any status change on the Quest property that has a seaw wall falling down moving forward anything there uh my understanding that's in the next group of properties going through some white
okay um uh let's see um I've noticed um I got a voters's um guide in the mail today from Brian Corley that shows what's on the our
ballots coming up have we done any communication to our residents as to what that is other than what they're sending out there i mean there's a lot of information that you know I think there's 13 or the charter 15 charter
changes yeah the city posted that i mean are we Well I mean you can post it are we making a recommendation that hey these are needed because this okay we're just basically throwing it out there and that's it okay
um the the assumption obviously would be from a res perspective is obviously the council had to pass ordinance to get that on the ballot so obviously that those things are on the ballot for a what about a press release on all of those and say hey you know be aware that this was coming up pay attention read it
up is that something we could do with a and get a press release on that sure um do we have a dispatch timeline when that transition's going to be effective or starting i'm waiting for the county to tell me to
approve their size yeah okay it's probably got to go through the commissioner meeting doesn't it well it has to go through the the the dispatch committee first and then once that's approved then it'll go to the board of commission okay so maybe a month month or two after month or two
yeah probably at least okay but they haven't provided me any any time for that that's all I have old business okay any other old business it's not old business it's I got comments next is there any
old business okay uh moving on to comments from the mayor and city council i'll start with Vice Mayor Rodriguez um I just had again regarding the last meeting um you guys talked about that university that Newport Richie did um
citizens academy yes um really good idea i but I heard all the discussion and it's very time consuming right now one of the things I think we need to do is not everybody and I've said this a thousand times is web in internet based i think it would be a really good idea
if we did a newsletter she's heard me say this a thousand times i think if we did a newsletter and then maybe we can highlight different departments and send it out to our residents and then you're not just getting a few but you're getting all of our residents the building department obviously is a big one especially with with the flooding
that would be a really good one to start with um Newport Richie I gave a copy to Matt um I get Newport receipts because of my zip code um we don't have to do as fancy and glossy and is it monthly that they do or No I think it's quarterly i think it's quarterly or by annually um
it's definitely bianual but it could be quarterly we do one I guess right annually but that's just hurricane related right this this is not just this is it's it's a citizen it's a six pages total um and uh it's got a lot of good information in it of upcoming events and
so on and so forth so I think maybe we can look at I think we should look at something like that in lie of the university or is that what you called it citizen Academy citizens academy i don't know why I call university citizens academy at least as a start as a starting point and then maybe we can move into that oh any any amount of
information we absolutely so I was I was thinking we could probably do a newsletter people read them they don't always go online they're busy people and then the other thing I was talking the gentleman across the street moved in a couple months ago and uh we can we do a
an a welcome packet to new residents like he didn't like he put stuff out for the uh utility guys to pick up but he didn't know that you could only make the tree stuff x long and that sort of stuff or any one of our things right now that
we can tell new residents to do so that was that was an idea he had i was like "Oh that sounds like a good idea." And they would know that when they signed up for water exactly yeah was they would know a new resident came in when they signed up for water whether it be a renter or or a homeowner right you know
the the the staff would know what we can ask ourselves you know what would be really good to put on this newsletter just to give them a heads up more information the more they have the better off they know the information absolutely the less problems we have with employees we uh we do have several
different pamphlets on different things if we could probably let it be twice a year or quarterly those a lot of times then the information isn't relevant anymore so on newslet you mean you know that's the problem with being spread out
what is the cost to send out a newsletter off I can't tell you okay what what is your mailing when you mail one of those little cards about 600 bucks they go to uh so you print print the and again I didn't go to the whole
city u in a sense every door direct mail is print a flyer up probably for that for 2,000 flyers about 300 some dollars and then you get 300 to mail it so $600 700 but that's you know that's obviously all done in house nobody's so maybe
$1,000 to mail it I think when they did the the image imagine Cody River it was a thousand bucks was it about a thousand bucks so that's a good yard stick i Well I I'm thinking that our hurricane newsletter is probably in the range
around $6,000 geez really wow wow it's a lot is it because it's multi-pages i guess Wow a welcome new employee a new employee resident we can give that when we can hand that to them when they come
to sign up for the water yeah true we don't have to mail that at all and that's No those were just suggestions that's all I had thank you thank you uh Councilwoman Burke
Councilman Hubard well one question i've got an email on permits how are we doing with people finishing up getting permits we're doing good got get okay yeah good
we're doing good we're getting them out that's better than Baron that's all okay council me yeah i on that same thread there's a letter going out that I well I saw on on our website that last
call for the hurricane uh damage permits and assessments right the SD huh the SD letters the SD substantial damage letter got it at the last meeting the yellow bake
floor some week then we have a discussion about there's probably 500 homes that haven't come forward about and and so these are the ones in limbo right that we're going to get jammed on by FEMA if we're
not actively trying to you know get them to comply I guess right so so there's gonna be two different letters going out first one going out uh we just I think finalized earlier today is the SD letters and that's that's what uh Sal had started uh
doing that that information on we'll also post a copy of that letter on the website so people can see it before they get it um but then the next set of letters that need to go out are those homes that aren't substantially damaged but we
recognize as having had damage of some type you reckon yeah um that have not come in for permits and so we'll be sending the letter out to those those houses again you know thinking about I
think we originally said about 700ish were probably damaged in some way and then you know ultimately we got down to 105 that were substantially damaged or somewhere around there and so that that delta you know those that are not substantially damaged and have not
gotten a prevent we'll be sending letters out okay is there a potential attempt to you know knock on doors and and find out what's going on or you know like well that it's it's you know I will
say that that I think we we have done a really good job of during that that time frame from the end of the uh uh storms and start of the recovery to now where you know our code
enforcement and building officials had caught a lot of people doing work and so you know again our hope is that that you know our hope is that once we send the letters out people will notify us that they've done the work under the the
understanding that we probably are going to be reaching out to them in some way i mean you know it's not nobody should think that we're not going to be asking the question did you do work and was it work that needed a permit i mean we're going to have to do that whether it's
going doortodoor I I don't know if that's the most efficient way to do it but maybe at the end when we've got it narrowed down to fewer households um that may make sense but hopefully again once we send the letter out people
will start contacting us and uh you know we'll just keep narrowing it down other than that um I've noticed the utility guys have been working on ditches and fixing pipes and seems like they're actively getting after stuff so
appreciate them they're not here to acknowledge but uh I see them so I appreciate it there you go yeah okay um just going back to your discussion on the the post on the website so the it
says this week of March 24th through 28th final notes will be mailed to property owners and businesses it says who have sustained damage it didn't say substantial damage so um so the substanti substantial damage letter will be going out this week we're going to have another letter that's going out
that's for anybody who had damage that's going to go out later on I guess right yeah and it could go out this week as well but I don't know the time frame on that yet okay i haven't seen the letter okay um so I just pointed out if you want to change that to specific to that or if there's going to be a longer time
period or whatever um the couple things um our next council meeting is April 8th which is the election day and so um it's it was automatically rolled to the 9th
and I was going to see if council would uh entertain moving that to the 10th the Thursday as opposed to Wednesday night i cannot be here on the 10th i'm in another city i don't have a problem you could do it at night i'm Yeah I can do it right now
anyone yeah we I can I can see if someone from my office can cover but I can't promise that because that's a busy night for Okay others too but I can I can inquire and let you know but I cannot be here i'll be in a different And you can't be virtually another city no I'll be in
another city i'm good well we the lawyer can't be here so she'll have to check we'll have to go with that right so pending I can send an email and let you know um right i guess I won't see you again so so so let me do this if we get
consensus we'll move it to Thursday pending a lawyer availability can you come Wednesday if Wednesday I can do yes and if Monday Monday I cannot do i'm in another city monday set up for the election set up yeah okay
let's see if you can do the 10 looks like someone from the other can cover it maybe uh let's they can cover my other city yep i'll see what we can do randy he is somewhere else that that night city i might try him out i don't know i see him in his ethics presentation but
he'll be tough on you i don't think you want him here i think uh was it Tom i think Tom did do one for us yep yep so I'll see if anyone's available to either come here for me or take over the other city I'm supposed to be going to so if if not that then we'll just go ahead and do it on Wednesday okay i will let you
know is that enough to act i guess I think you have to vote i'm trying to pull up that uh the wording of that we're on vote pending it can't be consensus i think you have to Oh I mean that I'm I'm I'm stepping
on the city attorney i'm looking How would you do that so oh we could do a vote and either or a motion a motion to move it to Thursday with an alter with an alternate as to Wednesday let's go ahead and do that make a motion to move the meeting to Thursday the 10th of April so
with a caveat our attorney's schedule can cover us yeah and if not if not the nth we'll re reiterate no it's not that we'll do Wednesday as a backup right that's that's your motion we'll make a motion yeah to Thursday or to Wednesday
if Yes second okay have a motion second any first question any public comment see put the vote all in favor signify by saying I opposed okay motion carries i'd like to make a motion to adjourn i'd like to make I'd like to have my comments all right i'm not going to
entertain that motion the motion's out there so let them We thought you were I tried Dave i thought you were making That's not fair this is good stuff too by the way so we had to let take care of um myself Matt and and Bob um which I'm surprised
nobody talked about it we last week were in Tallahassee uh we met with leader Maghard uh Representative Steel Chairman Jerger and Chairman uh on the Senate side chairman Hooper um on our about we've got five appropriations up there to tune about $10 million and so we you know went around all the the those are
in our delegation obviously and and kind of and you know we'll say begged them to help us out but uh we uh we we lobbied up there with with Mike Mike Moore our lobbyist and uh they seemed very um uh I mean I I can tell I don't know how Matt felt but
I had a very good feeling that good things are going to happen uh we will we get $10 million no but uh I really feel like we're going to get something out of that process i appreciate it being there yeah and it it it's it is very and hopefully as we go forward in this like I said if if the more that go up there
and a lot of that Newport Rich is up there this week um and I believe their whole council's up there again they their whole council was last time as well so it's um and it's it's hard to get up there and I get that and so but say B myself and and Matt were up there and we uh we represented well and like I
said I really have a good feeling so we'll find out obviously there's um they go to several meetings committee meetings and it's you know with Ed being the uh the chair of the appropriation committee that helps immensely um so I I really feel like we're going to we're going to get something out of that process so we'll we'll keep our fingers
crossed uh once it goes through all that they sign to do the budget it still has to go past the governor's desk to because he line item veto so it's not done until Dantis signs the budget but uh let's keep our fingers crossed and hope on that um
the want to remind the public that uh there's a we have an election here the council debate is going not debate it's a meet the candidates event at the uh Nature Coast Chamber of Commerce is putting on at uh this Thursday at 6:00 at the Richie Sun Coast Theater um Port
Richie is going to go first at 6 and then Newport Richie will follow around 7:30ish or whatever so if you want to you know take a chance to meet the candidates that's that's an opportunity there and again you can come in person uh it will be live streamed uh several different uh ways I think so uh definitely take a look at that um I
wanted to show I want to kind of toot staff's horn here we talked about uh getting chaptering in the in the YouTube videos on meetings and so I was going to share my screen real quick just kind of show this to the public and um and you all in case you hadn't noticed it yet let me uh pull that up real quick
this is really good stuff so I've got this is our Oh am I sharing okay so this is our March 11th council meeting okay and if you if if you look
you can kind of see it's not just all one line now you have breaks right and so as you roll over here you've got the different parts of the agenda okay and if you go down to the the comments you can uh see those what you see up in in the line breaks you can see them down
here so you click any of these and go right to that thing so if you want to go right to the agenda item six you just click that takes you right there pops and then it uh goes there the uh the other thing you can do is down here obviously you see you've got chapters
oops with a little um screenshot of what that place in the video doesn't really help a whole lot but obviously if it's something like Danny doing the prayer you see he's at the podium uh if we had a guest speaker or whatever you'd see that so the screenshot is that time shot in the in the video but it does uh line
it out and you can basically if you're looking you want to go back and and see what they talked about in it you know agenda 910 you go right there boom it's really much easier now to go back and review uh council meetings and see what we were talking about um that the
only the only thing I was going to make a suggestion on there um is because it does say agenda item two three four five six if we can actually put the agenda item in there so that because otherwise you'd have to go get the the agenda from the city of Richie site the title mean
to see what what was agenda agenda item six um if it was there just be a quick break have to do two places that being said you can if soon as you click on there you're hearing me announce it as well but you'd have to go and actually click it to hear it so sometimes they're long so I don't know what you guys
thought on that but this is fantastic just the way it is um but if we could probably put the um put the actual agenda thing in there that would just help as you're going through meeting see where do we talk about this particular thing there it is so and then you can go right to it it's a be a good tool so
thank you very much Ashley and I think George is part of that as well george is the the one that implements i just gave him the time stamps of each i I did the time stamps as I'm going through the minutes so um when I was backlogged anything that I was behind on I went and did the time stamps on those those are
some from late last year going forward we have timestamps so yeah that's a really nice really nice feature i just I I knew we talked about I knew they were working on it and I just before the meeting I went out there and look I said "Wow this is great this is exactly what I was hoping for." So I
went to their horn there um and then I think that's all I have oh one more one more thing uh I did pass out this easy i did pass out uh a copy of this um and so
this obviously part of the appropriation process the other side of that is bills that affect the city so what you have in front of you you got uh what the Florida City League of Cities have put together who who are up always up there lobbying for uh local cities um they've got the one side is what what they're opposing
bills that are out there that uh obviously they oppose um you got property tax multiple bills would greatly reduce and ultimately jeopardize property tax that's you know if they do property taxes that's a huge part of our budget and so they oppose that there's
several different things on here you can read more about them i won't I won't bore you with reading through that and then the other side is bills that they're supporting so just kind of take a look at that just be mindful of what's uh what's kind of out there because these are things that if they pass um one way or another are going to affect us either negatively or positively so
there's little information there okay that's all I got thank you motion and a second and I Okay who you got who it was the first motion and a second was so I need to know clearly who
that's fine whatever you want i second it okay second so Bob and Lisa all in favor signify by saying I i