Okay, Madam Secretary, I have role please. >> Chairman John Eric Hoover >> here. >> Vice Chairwoman Caroline Gonzalez >> here. >> Secretary Kim Lerary here. >> Member Don King >> here. >> Member Laura Canu >> here. >> Member Troy Peterson >> here. Member Amanda Hoover >> here.
>> Member at Atlanta McDonald. Let the record show Atlanta McDonald is absent from today's meeting. Member Christina Fispatrick >> here. >> Okay. Thank you. First up, we don't have minutes to approve. So, moving on to comments from the general public. Uh any comments from public? Got any?
>> Welcome. >> Thank you. >> Name and address for the record. >> Mayor, council, uh Leonard Lord. I pastored 8114 Lee O'Kit Avenue for 31 years pretty soon. So that's what makes me a part. I guess the best thing I can offer as a chaplain is just to pray.
We've been planning in the city for years and we probably do more praying than planning because we know if the Lord gives us wisdom, we got it. So if that's all right, I just be glad to >> to do that. Yes. Thank Thank you, mayor. And thank you for the opportunity to share. Father, it says that all wisdom
and goodness comes from you. You're the creator of all things. You know it all from the beginning to the end. You know everyone in this city and everything they need. And so Lord, we have a council here planning and a committee planning in the meeting in the park. So Lord, we just pray that the planning for
that would be in a way that just bringing praise and glory to you advance the city Lord that people could come blessed, be different, more full of love. So I just pray for the council today that you just unite them in the wisdom under your covering to make the
right decisions to guide the city and we just thank you for it. Acknowledge you direct our path in Jesus name. >> God bless you. Thank you. >> Thank you pastor. >> Thank you pastor. >> Okay any more? That's the only public we have. So uh seeing no more I bring it
back to comments from the committee members. Let's start uh with member Hoover. Have anything? >> No. Okay. Thank you. and go to member >> can >> no >> member Peterson >> nothing at this time mayor member Patrick
>> um specifically to the events I have flyers just to hand out I can get them now or after >> okay we'll talk about during the actually uh when we get to the events if you want >> member king >> were the followup notes from last
meeting beneficial or not beneficial >> yes okay what I'm trying to do because I'm trying to keep us task >> Yeah. >> on track and move forward. >> So, absolutely. >> Okay. Good. I'll I'll I'll send you some
right after this one then. >> Uh me carry >> I don't have anything. Thank you, >> Vice Chair Gonzalez. as well have none other than I will say that um I've been reaching out to both Shane
Senior and Patty Durmer on the the kit surf event and and the u poker run stuff. They are um engaged to a certain degree. I know Patty's uh gotten a couple of the still
houses uh secured. Um she's got a meeting with Brad Jagger tomorrow, I think she said. Uh Brad's supposed to be getting an answer on what we can do at the steel homes as far as commercial related where we have food there or whatever. So he's he's checking into that. I'm still waiting on answer back
for him. Um Shane has the uh I think this guy's name Robert or whatever and he's just kind of waiting on guidance. He asked who the coordinator was. I told him that we we discussed it at committee and that you guys are kind of responsible to coordinate your individual events and obviously be a
support or assistance from the committee to let us know. Uh Patty, they couldn't be here tonight. Um but she wanted to try to at least attend and and Shane as well. Um so as far as going forward, we'll talk about this towards the end,
but um she said Mondays work for her. So maybe as we schedule next meeting, we'll look at Monday so she can possibly be here um and start working together on that. Um that being said, as we as we talk about um meeting, obviously we're again getting close to the event time.
Um is you guys thinking we should be meeting once a week or >> you guys once a week at this point? Just kind of keep things rolling and we can cancel if we don't. better have them on the calendar because we got to have a 7-day notice. So,
um I'm guessing since today's Thursday, we would have to schedule the next one for the following Monday. Not not this coming Monday, but the following. And I think that'd probably be a good starting point to go Monday to Mon Monday going forward.
>> I'm trying one next week for >> Okay. Yeah. We would have one next week. It would be the the Monday >> and that give enough notice to get it out there. Everybody good with that? Monday at 6. >> Yes. >> Okay, >> cool. So, we'll schedule those weekly
Monday at 6 up until the event and then um we can at that last one we can uh reconsider schedule going forward. That's all I have. Um so, next up we'll move on to committee business. First item, seafood festival event discussion.
And I guess in that discussion, the main thing we need to look at is the uh sponsorship packet. So, let's start with that. Looks like Kim, you put this together. Um, so have you all had a chance to review
this? Um, love the name. I know we had Boom on the bayou for the 4th of July. Hooked on the bayou along the same theme is is nice. holidays on the bayou for the Christmas event. So staying that same theme, I think that was a a great idea.
Um let's see. Dive into the day of coastal flavor, which our very first hooked on the bayou seafood festival. Enjoy shopping list seafood, live music, kids zone, and more. Also, Saturday, March 14th, 226, 10 a.m. to 9:00 p.m.
in Waterford Park. Yeah, I think that cover page is good. A celebration. That's That's cute. You won't want to miss. Any comments on that? >> Amazing job. >> Thank you. >> Great job. >> The only thing I did want to mention is
there is a seafood festival that is happening on the same day in Land of Lakes that the county is backing. >> Oh, really? >> Yes. It's not at the same time and they're charging $10 admission to get in, but it is at the basically the same time. It's not as long the same date. >> Interesting.
>> Yes. Just FYI. I think the countyy's working against us. >> Yeah. Well, they got the water there in Land of Lakes. So, >> wonder what uh did you see what kind of things are offered? It's just kind of it's more food related or
>> uh it's a kids zone. Um there was food and a few other things entertainment. >> Okay. >> But ours is free and ours is $10. More stuff. >> Um longer. I will say, give me just a
second. Honestly, the chamber has been advertising for vendors for that event. >> And I was going to give you a number here. >> I have it. >> Oh, you have it. How many we got, Richard? >> We have 32 vendors. >> So, we got 32 vendors already signed up and paid for the event.
>> We have eight food trucks, four food beverage tent, and 20 non-food vendors. And we still have pretty long way to go. So, We going to put them do the same layout we did for like second. >> Yeah. And maybe a little we have to talk about the layout so we can have it.
>> Yeah. And one thing, have you guys have you guys sent over the request to building department to get that secure from the chamber? >> No, not yet. Okay. Have to get it from Ron. Yeah. >> Yeah. Get that application in. >> Yes. >> Cuz really those are supposed to be
90 days in advance. >> Okay. So don't waste any time in getting that >> tomorrow will be good. >> So I just double checked the Pasco County normally does their seafood festival at Sunwest. So their Sunwest Seafood Festival sh Well, Sunwest Crab
and Shrimp Festival is in Hudson. It's February 21st to the 22nd and then the Lando Lakes one is March 14th. >> Okay. So it's >> the same day. >> Same day. >> Yes. >> It's similar. Is it is both Pasco does have the two? I guess
>> they used to normally just have the one in Hudson. They must be expanding. >> Oh. Huh. Interesting. >> But I think it'll be fine. >> Yeah. >> They usually don't cross Lando Lakes. >> Usually is on the west. >> How long they've been advertising that?
I wonder. >> I don't know. I just happen to see it. I wonder if it I wouldn't be if it would be worth a call to those guys to see if they would just rather join us to help with ours.
No, just have a separate event in Land of Lakes. Again, I don't know what if cuz obviously they're probably not having a fishing tournament and all that. >> No, their event is uh held at Lando Lakes Heritage Park from 12 to 6. This event features seafood vendors, music, and a pet friendly atmosphere.
>> That's it. And it's $10 for admission. And it's 12 to six. Yeah. >> So, >> okay. >> Um, moving on to the second page of the flyer. Um, by see packet. Okay.
This is all kind of this I guess same bullet point stuff we had before. >> I changed it up a I changed the wording up a little bit. Any comments on I'll just read through it. City of Port Richie invites you to be part of our family-friendly Hooked on the Bayou
Seafood Festival. Our special events bring neighbors, visitors, and businesses together to celebrate community spirit, local flavor, and everything that makes our coastal community so unique. The sponsorship package includes a variety of opportunities designed to offer flexible and affordable giving levels, allowing you to maximize your visibility while
supporting an exciting new community tradition. Your partnership will help ensure the success of our event and allow you to invest in your community. About the event, dive into a day of coastal flavor, shopping, and community fun and our very first Hooked on the Bayou Seafood Festival. This family friend familyfriendly celebration brings
together seafood lovers, artisans, and talented musicians for an unforgettable experience. Save the flavors of Florida while exploring the festival market featuring local vendors, handmade crafts, and unique treasures. Enjoy live music and interactive kids activities, ensuring there is something for all guests to enjoy. A celebration you won't
want to miss. Whether you're a seafood enthusiast or simply looking for a fun day out hooked on the Bay Seafood Festival, offers a perfect blend of delicious food, great company, and our signature waterfront charm that our city is known for. And event location, Waterfront Park event time,
uh, Saturday, March 14th, 10th to 9th. Okay. Yeah, I think it all sounds good. Any suggestions or fishing tournament not being listed in there? >> Uh, was fishing tournament missions? No, that was I kept that separate because it's got its own separate flyer.
>> Yeah, we got separate flyers for that. Okay. >> And we have a kids as well. >> Kids own. >> Mhm. >> Well, that's kids activities. >> Interactive kids activities. >> Yeah. One thing is the flyer and the other thing is the sponsorship packet.
>> So the flyer has it kids though and more, >> right? Yeah. So the other So like the the poker run. So I guess we'd envision we'd have separate flyers for those different events. Is there any value in listing those on here or
>> which one? >> Just just the the kite surfing event, the fishing tournament. >> Well, the kite surfing on the >> kite surfing is weather permitting, right? Right.
>> Right. And then >> and we could put weather permitting. >> And more. >> I just want to say on maybe it would be and then the separate flyer would kind of dive in more detail. >> Would it be too hard to add those? You think
>> or do you feel we shouldn't add them? So you would put like enjoy shopping, delicious seafood, live music, kids zone, fishing tournament, kite surfing, >> poker run, >> poker run, and more. What's >> I mean the and more kind of covered those three things. >> It does cover it. I just wondered if we
should call them out or not. >> I mean, definitely call out the fishing tournament. >> Yeah, >> have anything locked in though for the fishing tournament yet. So I don't think we should put on there that isn't set. >> Yeah, there's that. Yeah, that's that's true. Those
>> and if we don't get enough the 10 >> then our main flyers got reference to it. >> Yeah, that would be the only thing that that was a fall through or whatever. I don't think it will, but >> at least that I'm going to try to gather some.
>> Okay, cool. Okay. Like I said, we're going to have separate flyers, so I think it's probably okay. >> Yeah. If it just goes with this kind of like as a package setting, it' be perfect. >> Yeah. Uh sponsorship levels. So, we got the
big cats presenting sponsor 10,000 and all the the bennies I guess are the same as they were before. Uh prom featured dedicated signings throughout the event. Prime dedicated vendor booth set up to showcase your business and our project products. Inclusion and promotional marketing to include social
media post by city. recognition on the city website, social media, logo and print materials, business name incorporated into the event logo, opportunity to welcome attendees to the event, announcements of sponsorship recognition throughout the event, acknowledgement and media releases,
you know, we we talked about just like one at that level, but I would I would think that as long as it's, you know, if we had a car dealer, for instance, just one car dealer, um, you could have somebody else that wants to do 10,000 doesn't compete
with them or whatever. We could have multiple presenting sponsors. I wouldn't want to limit the ability to raise money. >> No. >> By obviously, you don't want two car dealers as a presenting sponsor. And I almost wonder if if um I can't remember
if it was Atlanta that mentioned this or maybe this is conversation with uh um uh her boss was uh used to be on committee. Steve >> Steve was talking to him, but sometimes
um if there's a car dealer as a presenting sponsor, they wouldn't want another car dealer at a lower sponsorship level either. Um so I don't know what car dealer and a boat dealer. >> Well, that's different. But like let's say Ford Richie was our presenting sponsor, you wouldn't want uh Ocean
Honda as a clamor. >> Yeah. >> So there's potential. >> Yeah. Oh, yeah. you already hit. Yeah. So, Brad Jagger already somewhat committed to some sponsorship level and maybe even at the top. So, >> Oh, nice.
>> for his his boat dealership. So, um we're just waiting on this. >> So, I think that's good. Um obviously, we we may want to we don't want too many people in the same line of business kind of competing each other.
>> Yeah. Yeah, I think we can take others, but again, as we talk about some of the lower levels, um, we may not want to bring in somebody else that would directly compete with that without least asking, I guess. >> So, I think if we have somebody come in that's interested in a lower level once we are, let's say we had Port Riches,
for Port Rich is the 10,000 and then we had another car dealer that wanted to come in at 2500 5,000. I think we would need to ask what's your thoughts on that before we allow that. I'll be the shoreline sponsor so I can put all my city manager stuff on it. Oh, >> there you go.
>> Okay. So, the big catch then uh we got the pearl at 5,000 vendor booth set up to showcase your business and or products dedicated single signage and and or banner at banner to event inclusion in promotion marketing to include social media posts recognition on city website and announcement of sponsorship recognition to event.
The clan ambassador 2500 dedicated vendor booth setup to showcase your business products. Single signage banner to event recognition on the city social media event page. The Bayou business booster 500 dedicated vendor booth set up to showcase business center
products. Table advertisement only and a recognition on city social media and website. And then finally the shoreline sponsor 250 recognition on city social media website. And then obviously we'll take at least we I think we had before we had like
other amounts, didn't we? Or we stopped at 250. >> We had Centennial. We had a right in amount, I think. But I just used what we had from. >> Yeah, I would probably incorporate the lower level. This is what people donate. They won't be a recognition, but
they can be a sponsor and just list it as a >> we do that and list their name have have no know >> I mean would be on a banner anything but any kind of thing we put out is here's our sponsors >> you can have like the minnow sponsors
like you have >> right yeah there you go minnows 50 bucks piece and get as many as we can >> or the seaggrass sponsors >> seagrass there >> because we already got to the shoreline now we back up further the seaggrass.
>> Do you want to have a cap on that or just just do a right in amount like we did before or >> what do we do on on was it 100 or right? >> I thought it was 100 minimum 100 plus.
>> Oh, so we stopped at a thousand and then we had 100 plus. >> Yeah. And so here we actually >> because the levels were different, right? Weren't they higher? >> 20,000 >> 10 five.
>> So let me see the centennial. So if we was a lump off the top, we went 10 5 25 1,100. We got 10 five 25. So those are the same. And all we did here is is 5250.
I would I would probably leave the thousand dollars in there and we can call that the Bay business booster >> drop 500 to the shoreline sponsor. And we could do 100 plus as a something
and just do away with 250 thoughts. >> Agree. Disagree. Bayou business booster a thousand shoreline sponsor 500 and then the other name 100 plus that
>> and you you said seaggrass monster minnow any idea on the name >> those are cute um scallop >> scallop I like that one >> scallop carrot >> my favorite though is the clam bassador
That's so cute. >> The Spongebob. >> Yeah. >> Kim, >> the name or >> Yeah. >> I don't have to think about it. I I can't. >> Not in her creative zone. >> Yeah. Is there anybody oppose just
letting Kim throw in the the name? >> Not at all. Because what I want to do is I want to approve that so she can basically make those changes and we can send out. >> I do have some local businesses that want to be sponsors. One is Lockheart Seafood. Um and she's waiting for the
sponsorship. >> Um on the Yeah. So like this quarter 100 plus just recognition on the city social media. So the question I have is for big catch pearl and clamassador those are individual
individual >> no thank sponsors and then for like the bayou booster we can have an unlimited amount depending on who wants to do it and then for the shoreline as many as that that are willing to give. Yeah, I
think the top three should be um somewhat exclusive. >> So, are we allowing only like one? >> No, I mean one with any >> So, like you have a car dealership,
furniture store, and restaurant. >> One exclusive for the presenting sponsor. >> Why would we limit that for exclusive if we can get more? Well, if we get two people give $10,000 and they're in different markets, I would take it for sure. >> What if we have Ford and Honda and they both want to get 10,000?
>> Then you can't do that. >> So then we'd have to >> But we're saying no to 10,000. >> We'll just put ends of uh the of the city. >> I mean, they're two different car. They're two different car types and styles.
Well, one thing, so one thing to keep in mind, so Morgan Auto Group now owns what used to be Ocean Honda. It's now Honda Port Richie. And they also >> for Port Richie. So that's the same parent company. >> So you're probably not going to get both of those competing anyway. Um, and to be
honest, I think we probably just ask Morgan Auto Group through one of those. I'll probably reach out to the the Honda dealer. um since uh uh my contact with Terald, he left over at uh Port Richie. Now, we do have we do
have uh Crown. What's uh is it Crown right here down the road? GMC. >> Yes, >> is it Crown? >> C something. >> Yes, Crown, >> isn't it? It's not Crown. >> I know what you're talking about. >> It's something with C. >> It's not cross, not crown.
>> No, no, it goes It's north, right? The one up here is going towards Port Richie forward. >> It's on the left. It was the one place you were coming out of that one time when you >> Oh, coast. >> Coast. Coast. >> I never remember that. >> I think we got Crown and Coast. It's
Coast. So, obviously those guys are heavily involved in the community and so we could reach out to them potentially to sponsorship too. So, um yeah, you wouldn't necessarily want both. Okay.
We could we could see if one going to take one level. I don't think both of them would probably do 10,000 anyway. Or >> maybe talk them into sponsor something else. >> Yeah. One could sponsor now and one could sponsor the mayor as well. >> Yeah. There's other opportunities. Right. Exactly. And that's probably what we need to tell them.
>> Or like I said, if they want if if they did want to do different levels, we could we could ask if that if the one above them is okay with that. If they aren't, then we would just >> use it for another event. What did you say the sponsor levels are? Are they the same or chang? >> So same they'll be the same as this
>> except down at the Bayou business booster that's going to be a thousand >> and then the shortline sponsor will be 500 and then we're going to have another category for 100 plus. So you can write in anything from 100 to uh 500
and that would be whatever she named it. Anything else on levels? >> Okay, there we go. >> Everything else is all illegal. >> Yeah, bunch of legal bumble jumbo. >> This is all That's all the same. I didn't change any of that.
And >> yeah, so we did have before we had in kind sponsorships and we we talked about if they wanted to sponsor a specific event. >> Um I I know that I wish Patty was here.
Shane's well, but um they may be able to pull in sponsors for those specific events. Um I would I would I guess, let me know what you guys think, but whatever that level would be, we would basically
attach it to this here. So, if it was $2,500, they would be a clan ambassador. Um that they would be basically it would kind of be set aside for that event. agreed, >> but we'd recognize them overall.
They they would just specify if they wanted to go towards a certain event would be my thoughts. >> And do we have a deadline for sponsorships so that we can have time to make the banners with their logos and all this stuff? >> Yeah. Um >> set that time on that. Yeah,
>> we should have at least two week. Yeah, we should have at least a two week. So I would say through the end of February. >> So our event is March 14th. >> That leaves you two exactly two weeks to the event. So if we headed them towards
there, we could order the the banners and stuff. >> So March 1st >> and they can only turn that stuff around in a few days, right? >> So if we ordered the banners and stuff that first week of February, we'd have them for the second week. >> Do we want the banners hanging prior to the event leading up to it?
>> I think when we got them, we could at least a week before probably. So, we would only >> now we now we would we wouldn't necessarily have to have I mean um if we're going to put out like smaller signs or something,
>> can we put out smaller signs just to um promote the events and then the big ones with the sponsors later on? >> Parking signs too. >> Yeah, parking. But can we do that like put them around the city? We can we can use the we can use the Yeah, I can put
it with the sign and send it to spacing. Do we know I asked >> we could always if we had some signs that we're going to make up to put out beforehand. >> Yeah, >> as we got the sponsor, we could always get a sticker to put on top of it with their logo once we
>> put a banner out now. >> Well, the banner we want to have all our the presenting sponsor stuff on it. So, >> multiple >> what? We don't want to make multiple without sponsors. Yeah. Because of the cost. >> So I do have questions.
>> So we would only promote them for let's say 14 days. >> You think that's enough? >> No. >> Because if they're paying 10,000, they're being promoted for like >> Well, you're promoting them during at the city's website. Like as soon as
we get them, we can start promoting them. >> We're giving ourselves two weeks to to get them completed. We probably want to back that up another week or so. >> Well, so here's the thing. If if obviously if we get a sponsor that comes out this 10,000 level, we get that commitment, we could roll with that. We
don't have to wait. >> Right. Exactly. >> But if you're if you don't sponsor till the end of February, obviously you're you're not going to get much exposure. Right. >> Get a deadline so that >> like you were saying, you can get that vinyl sticker and put it right on. >> Yeah. Exactly. We could always add something, but again, I would hope that
we would have the the higher level >> very soon. >> But I think we should have that banner hanging at the playground now or as soon as we get sponsored. >> Yeah. >> Or even now, just getting the information out there. >> Yeah. I I think once we do this
and just let's say our next meeting is going to be >> uh what would be the That's correct. the 9th. Um, I would say we I don't know if Do you already have the banner kind of designed sort of?
>> I mean, >> I have to formatt it for them and then send it over. >> Yeah. But I assume it's going to kind of mimic the >> It's going to be like the the flyer. >> Yeah. So, something like this >> and even the signs will be the same. Yeah. >> Yeah. So I think we at the ninth meeting have that uh kind of banner laid out
other than the sponsor and hopefully by that time we would have a sponsor. We could go ahead and order that. Um >> and if we left room I guess you could ask the sign people if we are behind on that if we could do
something from a sticker perspective on that to add to it. But I think I think the bigger piece is having a promotional banner out >> before we start putting those other ones out so that we're getting the word out now. Yeah. No, that's what I'm saying. >> Without without the sponsors on it and I
and as far as putting a vinyl I'd hate to put a vinyl sticker on for like a $10,000 uh >> Exactly. It should be on the banner. >> You know, because they're going to expect some level of quality. >> Well, the only other thing you order you order a banner and then you replace it with another. Well, they have those
vinyl vinyl stickers that actually go on cars and everything. They have high quality vinyl stickers that go on those. Not a cheap sticker that's going to go around. >> I mean, yeah. >> Should we start promoting now on social
media? And they told >> we're going to be frozen. >> We needed to get the flyer approved first. Yeah, we've been promoting. We haven't >> We've got 32 vendors. They know Seafood Festival's coming. So, >> do we have a Facebook page already? >> We don't have a Facebook page for the
event. >> And how quick can we get a Facebook page up and running because we It's great to have the vendors, but we need >> the people. We needed We needed this approved first. >> Yeah. >> And the vending has to go through. We can't do it
ourselves. >> Now, we'll have an event. You're talking about a Facebook event. As soon as this is as soon as this was approved, we will get it up. >> So, let's say once this is approved, then we're going to go ahead and create the event and then from there we can all start sharing.
>> Yeah. And there's no sponsors right now. So, >> so everything is on is on our little budget that we have left, >> right? Yeah. And as we get them, we can make that up. Boom. So and so is >> I know the chamber has been because I've been doing it has been promoting the
seafood fest as the community market seafood festival because they're handling the vendors in the seafood market. So we're we've been doing that. Now this big one is the main flyer that we can put out. Now, I don't think that we should put starting promoting the banner in the waterfront like the actual
I think that depending on how many ma banners we're going to have promoting before. I don't believe we should have it in the waterfront park because nobody sees that. Just whoever passes through there. Maybe we could have it here in city hall. Exactly. >> Kids don't go to the park. >> Kids are not the ones we're going for.
We're going for steep food festival for adults. So, we want people like me. I don't have children. >> So, there's no parents at the park when they bring the kids to the park. There's not a lot of traffic at that park. >> Traffic. That's what we want to boost, >> right? Our park. I mean, it's I mean, I will say that we had How long do we have
the banners up at Waterfront Park for the Centennial? >> And it was very meer. >> It doesn't do anything. We tried it. >> And even glass down social media. >> Yeah. I mean, it's it's uh >> for some reason, we don't get a draw.
Now, we we're going to have radio time potentially with >> with Atlanta. Well, that's if we have it. We have it already secured >> or we don't have that yet. Have they said anything or is that sponsor? >> Well, is that And that was one thing about sponsorship. They were um >> because that she said what it was 1995 I
think. >> Yeah. For the Yeah, for the >> if they can do that or maybe we can work. So, if I remember correctly, I think she said that she could help get sponsors. And I think what they want to do from a radio perspective is is they would split the sponsorship. So, they would get some and it would include
guaranteed marketing time >> that they're getting. >> So, like say 10,000, you know, >> right? >> 3 3,000 or 3500, I can't remember what the the levels were or whatever would go towards the radio station and that would be >> airtime for that
individual. their their sponsors would would pay for the 1995. >> Well, at the sponsorship, some would go to the city portion would go to the radio station, but as a benefit of >> they're getting that air time. So, >> that's what I was thinking if even if we needed to pay for that. That's something
that I think is important come out of their sponsorship agreement. >> Okay, perfect. And that's something that we need like air time, things like that. The banner, it we've done it. It doesn't work in the park. If it was here, yes. because you have traffic or maybe local businesses
would want to put signs up, things like that. That's different. >> I'm just I'm just worried about promoting at the last minute >> because I think there needs to be some good lead time signs up with the date on it. I mean, I can I can do the sign and
then get that sent to Space Age, but we also don't know how much money we have because I asked Ashley and it was not provided from finance. >> What's left in budget? It should be around three or four grand. >> I'll I'll get that information. >> And how much are those signs mostly? Said it last time. It was
>> Is it 75? >> Hang on. Let me see if she sent me the I think I might have the email. I thought we talked about that for the >> I mean those those yards lines, they're only about six, seven bucks a piece. >> Was it?
>> No, I think they're more than that. >> They were >> more than that. >> Yeah. for like a small batch >> for them to do it. Oh, like you mean the >> I mean for a few hundred you can get >> 10 to 20 but it depends the more you buy. >> Yeah, exactly.
>> Yeah, >> I thought three last time was like >> I got some too actually the steaks actually cost couple piece plenty of See, we're not on to the mayor's ball
yet, but we should also make sure we have within the next couple weeks a flyer and a Facebook page for that as well, an events page >> because that's how far out >> we actually set that date still. So, >> yeah, that was what we're doing today. I
guess I'll wait for that. But but I think different groups usually start advertising several months in advance. We do have the So the next advantage of this is the is the boom on the bayou which we have that date. So we definitely needed to start doing that and that's city puts that on the
fireworks and whatever. We just secured the vendor for the fireworks. >> Yep. >> Um so we're good to go there. Everything was I think everything was $700. But that was >> I think the the only one the one he said is the uh is mayor's ball in September and that it's going to coordinate with
Spartan Manor see what they have available that month >> tunnel towers they're going to do that >> sign that went around the city >> but it would be September. >> So >> I want to say it was $700 for all that.
>> Okay 74 >> for the three banner. This was for holidays on the buy. It was seven I want to say it was 700 for the um 25 yard signs and three banners. >> Yeah, the the banner is probably 100 plus a piece. >> They're like I want to say they're like
140 a piece. >> So just so I understand now this flyer is approved, right? That's what we got to get to that point but >> it will be tonight. Yeah. >> And then we can promote with this. >> Yeah.
>> So, you're looking for a motion to approve this? >> Uh, are we ready for that? >> And I'll fix this. I don't know what happened when I sent this back over to actually, but the spacing got all messed up. So, I'll fix this too when I update the sponsorship levels.
>> So, okay. Somebody wanted to make a motion to approve the the sponsorship packet and the with the changes that we've talked about. >> Is that adding the fishing tournament? >> I think we Well, so I think the consensus was we don't put those on
there just in case they don't happen to keep a separate flyer. I don't you know it's if we put them on there and then somehow we don't have them. It's Yeah. So, >> my motion for the sponsorship packet to
um to go as is and then for Kim to make the remaining changes um and fix any editing that she needs to do. >> Okay. Is there a second? Oh, second. Okay. Any further discussion? >> At some point, it should be updated with
fish tournament and other events. >> Well, so this is the sponsorship packet specifically, right? This this nomenclature that you see here won't be on the banner. >> No, >> necessarily. Um I think you're just on the banner. We
have just hooked on the bayou seafood festival. And again, we'll prove the banner at the next meeting because we'll kind of start putting that together so we can get that printed. >> Is this flyer that's going on the website? >> This is what this is what we'll uh well there'll be Yes. and and this this is
what we'll actually push out to the to get to sponsors with um and we can also we can talk to that you know here's some of the and more here's some other things that we hope to do um so I don't know if it's as crucial to have it on here like I said we'll have
those other flyers going out too and this be that much advertising because we got a fishing tournament flyer in here you'll see that we'll talk about here in a minute so and potentially a poker run kite surfing thing as Well, once
uh they get that worked out. Okay. Any further discussion on >> is there going to be a website for this? >> We say website. We'll put up on another domain. It it'll be on our city website, >> but we don't we won't probably create a separate website for it.
>> Page. >> There be Yeah, I think that's what Sound Centennial had like a Centennial page or something on the page. >> Yeah. So, it'll be on the web. It won't be its own site. It'll be off the city site. Anything else? Any public comment? Okay. See, put
a vote on favor signify by saying I. >> I. >> Opposed. Okay. Motion carries. Next. Next up is fishing term number two. And so if you go past the sponsorship pack, you'll see the flyer, which is very
similar to the flyer we had for the centennial. Uh did you make any changes this >> just the date and then the local everything else I left well because we don't know I left them as placeholders if it's going to be at Whiskey River or what we're doing. >> Okay. So
>> so I left everything as a placeholder for right now. >> Well the thing about fishing tournament that some of you that are new may not know. So fishing tournaments are not technically legal. You can't do like a you can't use your entry fees to form your prizes. Okay. So, in order to have
something like this, the prizes have to be set in advance and they get paid out regardless of what you take in. Um, obviously you the way we kind of did this it um did we cover I think we did. So, see we
had 150 we had like so took about 1,500 I guess. See, I think it pretty much ended up covering our entry fees ended up covering, but it wouldn't necessarily been we could have had two entries and we would have paid out 1,500. Okay, so that's how you have to do it to
stay within the legality of it. Um, so >> those are >> and we do have as of right now we've got like I said probably three some thousand in the budget. Obviously we'll we'll be spending some of that for this other stuff sponsor. So I I think these
probably levels are probably good to keep. Would you guys agree? 1,500 3000. I think it generated decent interest in it and like I said hopefully we can do more than that. Um not from a war but more more people in involved in the
tournament. Um you reached out to >> Janet and she was not willing to run with that. So we need to find somebody to run that. I did mention it to to Bob the other night. Um, and he asked about the date, so he may be hitting somebody. Uh,
I don't have a contact for that vet catch guy that we used, but >> I can get that from. >> Okay. So, if if somebody can get that, Kim, if you want to get that and then um reach out and see if he's interested in doing it again. So, we need to find somebody to kind of run that.
Um, I think Patty Durmer may have somebody too. I'll mention it to her to see if she knows anybody interested. >> What are the measurements that we're we're measuring against for first, second, and third? >> The biggest fish, the heaviest fish, uh
the most edible fish. >> She had yard sticks in there. I think it was the biggest, right? The longest. >> Yeah, it was the length. >> The length. >> Okay. It was only red fish. should um we will reach out to Whiskey River to see if they want to host it
>> because they did it with someone maybe. >> Yeah. >> Yeah. >> I can do that. >> Yeah. You want to do that? >> Maybe they know someone. >> Yeah. Okay. >> No, they like said they had that upstairs portion people could I think they had the captains being upstairs and then when they all came back
>> Oh, nice. Yeah. >> Yeah. So, it was a good spot and they had places people pull their boat up to and dock. Um, the only thing on on here that's not is it doesn't specifically say red fish. I don't think >> I left it I took it off because I wasn't
sure that. Yeah. >> Um, >> I just left the picture on there because I was like, are we going to do that again or >> I think we should. So, it's not too easy for the right. >> Yeah.
>> Yes. Keep the one species. Yeah, I would say keep it simple for now. And like I said, as we go year to year, if it gets be bigger thing, we can maybe open up be a little more slam related. We can do all three. Um, you know, somebody else I can reach
out to about this is that uh um there's a fishing club here in Newport meets down Newport Richie and Terry Reels. He they also sponsored Brasher Park. Um they might be willing
to run with this. Well, let me reach out to those guys and see if they'd be willing to run that fishing tournament. And that would be nice because they would get the word out within their club and so that would probably help >> and they do
they do other tournaments as well. So >> maybe that's the angle to go on that. >> This QR code it still works. I just want to make sure that we're going to do payments through the portal again. >> So I guess we need to ask finance.
It's still up. I checked. We just need to probably change the >> Yeah, the names when you log in. Yeah. >> Yeah, I I can work with uh Adam on that too. >> I'm actually on there right now and it has the different events. >> Yeah, Centennial. So, we we have the
ability in the in the portal to to change those things. So, I have to look, but I did that last last year. >> And that that raises a question um here. I I hit on this to be one team at $150.
Uh and then looking at the uh so you got the captain, you got um up to what potentially four? >> Yeah, we talked about how many it was per boat, >> right? >> Um do we do we have a limit of >> I think we said four. No.
>> Yeah, that was four. >> Four. Four people on a boat >> could fish. Yeah. >> Does it say that again? >> Yeah. On the next page there. Yeah. >> Oh, yeah. One. Yeah. Fishman 1 2 3 4.
Contact number. >> And were we opening it up um that we said like if someone doesn't have a boat, but they want to do the fishing tournament? Were we saying that you were going to have maybe someone >> we talked about like kayaks that um
I think two kayaks could team up. Remember we had a conversation about that last year. What did we end up doing on that? >> I don't remember. It says we didn't have anybody that wanted to do that. >> Right. Maybe that's what it was >> cuz I think >> that's your Go ahead. cuz we actually
almost didn't have enough to have the fishing tournament and then at the last minute we ended up getting Yeah. >> So I think we're trying to open it up. >> Maybe if we can have something like I don't know how to get that like when my parents were little but when I was little I'm sorry but Mary they would go on a fishing charter thing and they can
fish if that's something we can have so that people that don't have boats can go >> well fishing from the shore too. I think Christine you're talking about >> canore kids getting involved in tournament as well. Oh, >> does that change our rate? Are the 150 and the 200 if you're fishing from the
shore or >> what? >> No, I think it's just the team. I mean, it's >> Oh, it's the team. Okay. So, the team even if it's from shore. >> Yeah, >> it's 150ish for fisherman. Fisherwoman. >> Yeah. The only person. >> So, the only you don't want to you don't
want to skew um you don't want to advantage a certain group. So, for example, if you have four guys in a boat out there, they're fishing from the same spot all the time. They're moving around obviously, >> whereas you got, let's say you got four shore fish, you could have one down in
clear water, one here for Richie and >> really and and and that could be an advantage, right? So, I don't know if if you change the rules for >> they can do that. I mean, >> nobody tournaments at all. It's boats. But if you want to encourage additional
participation, >> I was I was just thinking to open it up for more like like let's say my family likes fishing, but we don't have a boat. So, I'm like, "Oh, if you could open it up to someone who would want to fish or some I don't know, just an idea."
No here nor there. I'm I'm good with that. I get to see if I can find someone that wants to do that. Like a charter or something. >> Yeah, if we could find somebody that has a charter. Yeah, >> they want to sponsor it or something. >> Yeah, that would be nice.
>> Are we going to open it up to the kids? And then are they going to be obviously probably not at a sponsor like a just kids division? um unless they want to go for the larger they have to be on.
>> Um would um we could have a we could we could have a kids division that we uh we don't pay out money and there's there's no fee per se. They can just participate
and then we can recognize it to not not kind of mix in the two. So they would have their own separate division >> give out little awards or see if someone would donate fish and poles or >> Yeah, we probably something >> for the first kids.
>> Now is this confirmed Friday, March 13th, 700 p.m. at Whiskey? >> No, none of this. They were just placeholders. Nothing's confirmed yet. >> I'll speak with Whiskey River though to see and maybe they can keep it the same because that's what we did with the fishing tournament, right? you had a
meeting the day before and then >> I I think it's a great I think it's a great idea >> if we can get them to confirm. >> Yeah. And if for some reason Whiskey River is not available, let's say someone booked the room or something
like that. Is there any other like cat there's catches, there's whisers. Okay. So any any of those >> restaurants? Okay. I don't know that we can necessarily approve this because there's a lot of
variables we have to work out. >> This was just so you >> I like it. >> Is there could we modify it just slightly to to be similar to the theme of the
>> the other color. You want the colors in here? >> Yeah. >> Yeah. I may put the crayon or something on. >> Yeah, that water background or something. Say you got the water background. >> Sure. >> Instead of the the blue.
>> I'll play with it. >> I'll see our new logo. Maybe even hooked on the bayou fishing tournament or something in there. Just kind of >> We have photos of like the other one. >> I think jacket would have Do you have from the other fishing? >> No, there's some photos. Maybe we can
use some of the real ones. >> Yeah, we'll do that. >> Just like, stop it. Shut it. I was just thinking, who is this? >> I don't know. Well, I had the mayor on there and then I got bit of >> Yeah, I just got disappointed my fish. That was a good fish, too.
>> Actually, I probably still have that picture. I could throw you back on there. >> Yeah, let's do that. We don't need this guy on here again. And we can say, "Do you know him?" >> Yeah. Whoopy prize river recognizes who the who the fisherman is.
>> So yeah, I would say on this um we'll reach out to Whiskey River or you river. >> Okay. I'll uh I'll reach out to real you reach out to vet catch guy um and also reach out to Patty see and see see if we can find somebody to run it in between now and the 9th. And if we find somebody
interested, um, we can pass by kind of what we had and and take any, um, edits from them to finalize that flyer on the 9th as well. >> Okay. >> Then we can start pushing that out.
And it it would be somewhat nice to have the fishing tournament kind of placeholder advertised out there that uh with like a TBD so that over the next week and a half or whatever at least people can see
that. So anything we can do from to promote it since it's not actually on on the sponsorship flyer that'd be good. That's the same with the the other folks. Anything else on the tournament? Okay.
So, moving on to Oh, you're right. Item number three, set date for mayor's ball. Um, I'm not sure. We could try to set a tenative date. >> Yeah, let's look at September. >> And we were, I'm assuming, think of a Saturday.
>> Yes. >> Right. Um September 11th is a Friday >> the 12th is Rashana >> and the 12th would be the second
Saturday market which is I think >> that's my son's birthday >> 12th cool um Jewish >> so and the the community market's on the 12th from the chamber
trying to do the 19th. >> So maybe the 19th. >> Is there anything on September 19th that >> September 19th? >> I'm trying to look up. I know Trinity Rotary does their gayla. It's pretty big. >> Is that September?
>> September. End of September usually. I'm trying to look that up. I mean, we could we could have it on Friday and maybe if we're doing something with Tunnel Towers, it might be better to to do it on September 11th. Of course,
he may have something going on. >> I'm asking her right now. >> Who would have? I mean, given September 11 is on a Friday and if we're trying to do first responders and all that, it might be a good >> The mayor's ball was on a Friday. No,
>> it was on a Friday. It >> was on a Friday because we did Saturday. We did. Yeah. >> Yeah, it was on a Friday. Saturday we did the thing in the park and Sunday we did the >> fireworks. Maybe we try to do it on September 11th. What's y'all's thoughts
on that? >> I think that would be nice, >> right? That like I said since we're trying to do tunnel towers, we need to get NY's spiel on that for
to donate to that. September 11th, Friday. Well, >> tenative. >> Yeah. Obviously, we'd have to >> Yeah. >> coordinate with all the parties, but um I think that would since the falls on Friday, that would be
nice. >> That could that could really help make that a really big event, too. >> Yeah. Do we need a motion? >> Yeah, let's do that. >> Motion to set the mayor's um brick tentative for Friday, September 11th, 2026.
>> Second. >> Okay, motion second. Any further discussion? Public comment. Seeing none to vote. All in favor signify by saying I. >> I. >> Opposed. Motion carries. Okay. >> Will we redis that?
>> Yeah. So, let's we'll tally move with that and we'll start um um I'll reach out to the town towers folks. >> Um you're already talking to Daffany, whatever. Try to make sure it's uh good with uh Spartan Manor >> and um obviously if we need a change, we
got plenty of time to >> monkey with that. But I think setting that for now is is is is good planning. So, and I would assume we'd probably if that didn't work, we'd probably shoot for the
following week around 1819. >> Let's let's shoot for 11. That'd be good. Okay. >> Anything else on the mayor's ball specifically? Um, >> and I I will say that if we can if we
can get some confirmations from these groups by next meeting, >> um, then we start pushing out the advertising and obviously start working on that. >> I was going to ask about the advertising for the mayor as well. >> Yeah. So, I think if >> and the flyer
>> flyers ready by the next meeting >> figure out a theme though. >> Probably not because we're traveling next week. Yeah. >> Yeah. So, so why don't we we we've got the date tenative of now. Let's verify with make sure the venue is going to be available. Make sure that um because
it's September 11th at Tunnel Towers is not uh going to have an issue with that. I said I'll reach out now. I've got the latest contact there. I think Atlanta has contacts, too. But we'll we'll run that date by them. And if all is good, next meeting on the 9th, um we can
make that a little more firm based on those um confirmations and then we can start to work on getting something over the next couple weeks to get that started and actually get that out there and being promoting it. And I think
Tunnel Towers probably help us with that. and they may even have uh um something we can leverage. I don't know if they've done any I'm sure they've done some fundraising events similar to that. So, I'll I'll check see if they have anything that we could um start with. >> Should we think of start thinking like
maybe next time people can bring ideas for themes because we need to work on that so we can get the lady or >> the decorating. >> Um so, >> we could I mean obviously with first responders, right? So we probably have I
say themed around that. >> We can see what they we can have a meeting >> military, firefighter, police. >> Do we want to ask PD and fire to come give their input on that? >> Good. >> That'd be nice to come to our next meeting. >> Yeah,
>> Mr. City Manager. >> I'm good. I mean, one thing I I don't want to get too ind depth on these other events because we've got this one running to focus on. So, I don't want to >> Yes.
>> You know, this wouldn't be until September, >> right? But we should have everything at least planned at least six months in advance for September, >> which would be >> like three weeks last time. >> Yeah. I think it's doable March. Yeah.
>> March like the day we finished the seafood festival. Basically, the following week we should have everything out. >> Yeah. And like I said, as we get closer to the seafood festival, we might have a little bandwidth to talk more about that. I just don't want to I don't want to make that the focus when that's in September and we trying to get this off
in in March. So, um, but we got the date and I think, um, if we can kind of more confirm that by next May, if we have a couple conversations, um, we can start talking about themes and >> reserve the I mean, the people that did
our decorations last time, we'd have to let to see if they're available, too, >> and see if not if we have other people available as well. >> Yeah. >> Do that as well. >> Okay. >> Anything else? Um, mayor ball.
>> Not the mayor's ball, but we skipped info from the secret festival >> info. >> I wanted to give it. >> Oh, yeah. Let me see. >> Um, so if you want to take one and then hand it down. They're business cards and basically flyers, what they
offer for the different inflatables. There's many different types of inflatables. He is willing to give me a discount. um known for a while and just basically looking at what types we want and I know they do have different or
just different popcorn but I know people are selling popcorn so we don't want to replicate that. >> No, you're good. >> But they have different games and things like that as well. So >> thanks for >> they have a dunk house uh dunk tank if you want to go in that.
>> Oh, so this is for the kids stuff. Duct take for the uh city manager >> officials. >> Yes, >> for the city manager. >> D the mayor. >> Um I'm going be a little cooler, but uh I had fun.
>> Are we looking for someone to sponsor this? Oh, so that was a lot. Um sorry, I did reach out to my previous college professor. He does run the honor society. He's such a big college. He's willing to get it out to all of his
students. So, he is planning to be there that day to help man the different inflatables for kids activities and he's going to help with um student volunteers. >> No, but I'm saying the actual like the inflatables. You were I thought you had stated you were going to look for a
sponsor to see if they can sponsor this. >> Yes. Like I said, he's going to do a really reasonable discount. So, for me, um even if it's 50% off, it's $60. I can put out $60 for an inflation. >> So yeah, no paying for that. I think the
sponsorship from the fact of actually running it, right? So we want somebody to so we the committ doesn't want the liability. We don't want reached out. So >> yeah, now obviously the city can help >> fund, right? >> Um especially good discounts. We still
want that, but we just need to make sure we have somebody to to run them. >> But that's what I reached out to the >> school. Yeah. Yeah. So, they're going to do an event to see if >> it was going to be a person that was going to come bring their inflatables. They were going to manage. They were going to handle it.
>> We weren't going to because that's what we >> Oh, we talking about they they were they would charge entry fee for it. >> Yeah. They they want to come in and they want to do it themselves as a vendor type of thing. That's what we say. Like the gentleman with the basketball, he wants to come in and that's his sponsorship. He can come, but he mans
it. We have nothing to do it. We just say, "Come here. That's where you're going. >> So, I'm gonna organize all of it. So, you guys don't have to do any of it. I can get the inflatable. I'm going to get all the volunteers and have everything organized.
>> So, I'm not understanding. >> Well, so the two two different I think the the conversation we had was is the way we did it before is we actually rent the stuff >> and then we had people man it. I guess people on the committee.
>> Julie. had to man. Okay. >> And so we talked about >> and everything >> and and we did we did talk about if people were going to do it um they would they would bring and set it up and they would charge a fee or wristband or something like that. So
>> come set it up and then I'm going to get the volunteers to man it all. >> So do do you need are they >> still need waivers sign? >> Yeah. >> We can have them sign waivers. That's not >> so the thing is is it going to be free? I'm hope I'm trying to do this for free for the kids.
>> Okay. And then >> if they do it at a discount though, >> so what do you think there'll be some funding you're gonna need for the city? >> You want to pitch in $50 or $100, that's great, but I'll help. >> Yeah. Try to go find a sponsor if we
need to depending on like how many kids we expect. Do we expect a lot of kids? Do we need want two inflatables? Things like that. And then I'm trying to find out how many volunteers we're getting for that day because they're already working on the volunteers. >> Okay. Well, yeah. I mean, >> putting it within the classroom and
>> well, I would say the I would say the goal would be to try to have it totally self-contained. >> Correct. >> Um but obviously if we if if there's a I don't want I don't want money coming out of your pocket to to do that if a SP unless you're sponsoring or whatever. >> Yeah. Or I can ask someone a business to
sponsor it for >> Yeah. Exactly. So that would be ideal and then we you know it'd be man and next you can set all that up. Um but uh if if there is something that the city needs to throw in a little bit of money bring that to us let us know what the thing is and we can discuss this committee and see if that's something to
help but hopefully we get a sponsor for it. Like I said sounds like you got contacts to make it relatively inexpensive anyway. So >> yes. >> Yeah. >> I spoke with them already. They said I've known them for years. They're >> okay. So you're you're obviously volunteering to take care of the entire
kids zone portion of the park. Is that is everybody okay with that for letting her run with the kids zone stuff? >> Doing the animals and I want them to come out and do arts and crafts with the kids as well. And then I would also like to see um I don't know how long the boardwalk is there with doing some kind
of fishing tournament for the kids >> separate from the the other fish tournament. >> Yeah, kind of because they're not going to pay $150 or something. Well, if if um well, so on the fishing term
specifically, if if you want to kind of make that as part of a kid zone where they have some fishing or whatever, I don't think that necessary needs to be a part of the fishing tournament. That can be a separate fishing term. Yeah. So, >> yes, absolutely. >> So, I misunderstood that. So, that would be part of the kids zone stuff. They just have a fishing thing.
>> Okay, makes sense. >> Be a specific time doing that. >> Yeah. Yeah. Yeah. No. Is this the same company that came and has sent up out at Light of the World a few times? >> Not 100% sure, but it is the one that's
in my neighborhood. >> It's the one. >> Okay. Any comments on that? You guys good? >> I think we need more information. >> I'm against inflatables. I I don't like them. I think it's a liability. I don't even want them in the park. That's just
my thought on it. I I don't >> I >> I just think it's too much of a liability on the city. >> I thought that that's why we had stated that we what we wanted last what we had said because we did this already and what we wanted was a company that can just come set up. They man it. They do
everything they need to do with it. They contain it and the city's not involved. Meaning we don't have to do waiverss. We don't have it's under their insurance, their certificate holders. Like that's it. >> Well, they would bouncing away if it was them. They have But I can double check and if they
don't, I can look at another one. I coached gymnastics for >> but bringing on 10 years and I've done inflatables at the birthday parties. I was birthday coordinator. I ran the inflatables. Um, so you're not I'm not asking you guys to do anything with the inflatable except the company will come.
They'll set it up. We'll man it and >> and all liability falls within them. >> Yeah. City property and they still have to sign the waiverss. So, >> well, again, if it's if it's being run by a a third party, >> who's a third party? So, can she be can
she be pretty much like volunteers? >> Well, no, she's saying that the company it would be that she's having do it. They they would set it up and all that. We would uh she would just have some people run it. >> They Yeah, they would come out, they would set it all up and then I would get
people to run it so you guys don't have to stay. >> Who are the people that are running it? Are they a company or are they just individuals running it? Well, I just said I would help set uh run it and then also I would get volunteers. >> Just because she just because she helps run doesn't mean the liability falls on the city.
>> It's still hold on that. So, let's talk through this because if if a company's bringing out and they have somebody staff it I mean if she personally kicked a kid and tripped it caused problem that' be different. But if
you're talking about getting hurt on the equipment, that liability wouldn't fall on the city because committee members were helping direct >> still going to sue the city regardless. >> But it depends on the liability. >> Again, again, we would need to set up a structure where the city is not held
liable for anything involved with those. >> So, can it just be the this company bouncing away >> so that way she can do whatever she needs to do? And the the uh what's it called? Um what's called those things? The waivers. The waivers. But now it's
not the city bringing this. It would be this company. >> If they had their own staff. Yeah. >> So the main concern is li hold Hold on. The main concern is liability. I get that. Okay. >> So we need to find out what what the
city needs to do to be not held liable. And I and >> what you you're mentioning you don't want the city have to get individual waiverss from all the different kids on it. >> Right. And and again, exactly. That's because we were running it and we were paying for the equipment. >> Um we were renting it, right? This a
different >> Huh? >> She just said that she's going to get a sponsor. They're going to take care of it and do their thing. >> That's what Julie said and that's we didn't end up doing that. I'm just I'm trying to make sure that we have the less um that it doesn't happen again. What
happened last time >> specifically what happened last time that we had to get waiverss? >> Yes. Okay. So, >> and we had to get we had to get the uh city attorney involved. We had to do the waivers. We had to get the wristbands. We had to have them check in one area. We had to put them on the other. It's not
>> I can make sure with this company or any other company has they have insurance that can add the city of Fort Richie. I've done it with other events. I don't think it's being understood what we're trying to say, but >> we also have 32 vendors, too. So where
where are we going to >> we'll probably have more but they're by right by then. >> Yeah. >> No, we're trying to boost the attendance and get the kids and the families out and everyone to come out. >> We're not against that. We're just saying that we have >> we've done this before. We know what
we've seen and we're just trying to get for example there's a one that I've seen on Facebook all the time. I don't know if you reach out to them. It's called Kids Swags Rental something like that. They go and they set up everything. They man it and that's it. We have nothing to do with that. That's what we thought,
right? >> Okay. Well, that's going to cost money and I'm trying to help. And I know there's jumping jacks. There's many of them out there that I've know and I know those companies for years as well. But they can come. They set it up. I will
organize all the manning of it. If you want them to sign additional waivers, they can sign waivers, too. You guys don't have to do any of that. all of the volunteers. I'm getting groups of volunteers and students and everyone to come out and set it all up to man it.
So, you don't have to man. >> Well, so from a liability perspective, >> I think we need more information. >> Well, we do need more information, but uh >> so when I posted different events and 5K runs and things like that and even when I did it for the city of Fort Richie, I
had a 5K race from Gild Dogs and I probably had an inflatable that day, too. What I needed to do is I needed to get the insurance. I had to get the um them listed as an addendum and a lot of the companies can just go talk to their
insurance and get them listed as an additional insured >> and there was never an issue. Even the city of Newport Richie I did I did a race over there. You just have to get that additional liability form and have
the city listed on it which would protect you guys. >> Well, so I think I think what probably >> if you want a company to come out, set it up and do everything. Yeah, that's going to cost a lot more money, especially for an event that's 10 to
9:00 at night. There's no reason that we can't man it ourselves. I'm not asking you to man it. I'm having an organization come out and man it. I'm not saying about manning it. What I'm saying is if you have a company that comes out, we could sponsor it. We could have a sponsor. The money that we make, we can go ahead and we could pay for it and the kit could be free for the
children. It's just the responsibility for the city and everything that you just have a business go put it up and that's it. Last time for us, regardless if you're manning it or not, you're one person and you have these volunteers. We had the same thing last time. We didn't have any volunteers that showed up. We have maybe what, two, three, two. >> Well, it's a month and a half away and I
already told you I can get groups of people to come up. >> So, the question I like jump in. So the groups of people, the volunteers and all that, if I'm if I'm company X and I'm bringing my equipment out and I'm I'm providing the insurance liability and
all that, but I've got volunteers outside of my organization that is running that. I'm Are these folks willing to assume the liability of your volunteers that you have? >> That's why they sign the waiver. >> Who signs the waiver? the parents can sign waiverss for the kids to go into
the events and then also that's what you have that additional insured form for and unless it's you have to show negligence and permanent permanent injury for a personal injury case I'm not an attorney right >> those are the two elements
>> as as long as as long as whatever structure it's done that the city doesn't have to worry about any liability I think that's the best >> and we don't have to sign waiverss or anything the waiver would come from the company then right >> we have whole harmless clause that we have them signed >> from the city. >> I've done that on many occasions where
they signed that and we're not >> we're not last time was different because we rented the the items. We it wasn't the liability was us. I mean we were providing that and we didn't have we have bouncy things. >> Now we're renting it. >> Yeah, they had bouncy. >> We had everything. We had bouncy house.
We had axe throwing. We had basketball. >> Yeah, >> we had all that. >> I thought I thought we had obstacle thing or something that was >> No, that Did we have an obstacle? It was a slide. And then maybe it was an obstacle, but it was an inflatable. >> And then with the fishing tournament for the children, who's monitoring that?
That's water. That's kids. That's a different aspect, right? Are the parents going to be involved in that? >> Parents are usually always involved in those types of events. And then you have a few people there just to help. >> I don't agree. It's if you want to get
kids out and families out there, you have to offer them activities. >> I and I 100% get I agree to that. I agree to what kids don't adding fishing tournament and things like that. That's different for children. That's water, that's liability, that's it's a lot of issues on that one. So, I think that's
something we have to revisit. Like you have to like let's say very simple you say you have to have a parent, one parent with the kid. That's fine. Something to that extent. You don't want to be responsible for all these children either. Correct. kids fish from that pier ever? >> I have no idea. >> What pier you talking about? The one down.
>> Do you have a boardwalk or anything there? >> There's one that goes around there and there's places down and obviously it's not you know for a kid to be especially a small kid they could get hurt obviously because there's no it's not there's no pier off waterfront park and even on the lake there there's no I mean
you're got to walk down through weeds and different things. We don't really have any the only >> see if there was a suitable place to do it. >> Yeah. And I I don't know if there is other than if you go into the canal there, there is a there is a pier. >> Well, there's not a safe place and we don't have to even talk about it, but I'll go out there and look around.
>> Yeah, take a look at it. There's um I mean the only pier we have is in between Gild Dogs and the Waterford Park there. There's a we have a thing kayak launch thing. It's pretty pretty large, but even then it's not railed falling water. >> Yep. >> Um so >> liability.
So even if we don't do >> Well, so hold on, hold on. What about >> Hold on, hold on, hold on, hold on, hold on. So mis liability over here. So obviously we have a public park and people go in there all the time and can fish and can fall in the water and the
city has uh a policy for that. I mean, you can fish from our park. It's it's so and we're covered. >> So I don't know that. Um and this is the question I guess Don need to ask the attorney or whatever. If we're having an event and stuff that they can normally do there, if we're
just having a let's say a kid fishing zone or whatever, does that um cause any issues from a liability perspective outside of our >> liability? You want to shut the park down, not allow kids in there? >> No, I'm not saying anything about
children. What I'm saying is that we wanted vendors. I thought that's what we said. >> We have vendors and you also said we want So, hold on a second. we could even pay for them. But we wanted something that we didn't have to man last time. >> Nobody's ask I'm what I'm hearing is is we don't have
to man anything and I'm hearing a liability thing. So I'm I'm confused on what the >> Julie said the same thing in our last >> Okay. I'm not saying you're listening. We've had experience on this. >> Listen folks, >> come on. What I don't want to do here is
fight about whether we're going to have kids stuff to do there or not. It's okay. So if we we can make this very easy. We can say no kids things at all and we don't have to worry about any liability. >> I have no hold on >> or we can figure out what kids things we
want to do and and um and move forward on it. Uh there's a solution for everything and I will tell you that there's always liability and no matter what we >> Okay. And so if you hide from liability, we shut the park down and we don't even have a park because there's always liability.
>> That's not what I'm saying. have the adults signal waivers for the Christmas tournament >> if they have to. Yes. >> Are you have everyone that comes into the park and drinks or has a beer in their hand or >> I don't even know if we still have
alcohol. Have we done that yet? >> Talk about anyone can get hurt at any time. Everything is a liability in life. We just have to make sure we're not let come in with their children and let them just be in the in the area and then they
go. >> Some adults don't act appropriately either. >> Okay. >> And you have kids out there that are mature. You're not You can't say kids cannot go there because it's a liability park. >> I think I think it would um I think it
would help if we find a business that can go ahead and take care of absolutely everything. Unless, let's say, you do what you're going to what you're trying to do, but you take one 100% responsibility that if the volunteers do not show up that you're going to be
there from let's say open to whatever time so that at least we have someone that's going to be there in case your volunteers do not show up. >> And the professor is going to be there. And you guys, this is a month and a half away. I called. I made sure I'm getting
organizations involved. I reached out to a junior service league. I reached out to other people. I reached out to a college. These aren't just kids, immature kids. >> So, what are we having though? What are we getting? >> What are we having? Bouncy house. We're doing the phone party. I actually like
the idea of the phone. >> I was looking at the bounce houses. I'm trying to find activities for kids that will draw kids to the event. activities that kids can do while the parents are sitting and enjoying the music. >> Okay, so that's another thing we have to
see. What are we doing so that we know if we're going to put it closer to the music venue? Put it farther than the music venue. Is it an obstacle course? What are >> the kids going to be away from the basic? >> Can I ask one small question? Can you
just give me the activities you want to do and I'll take care of the rest? >> It was an inflatables. >> Okay. the inflatables that we have here. >> Yes. And I was trying to do arts and crafts and Okay. >> activities for the kids and depending on >> I have to go down and look at the location. If there's an area for the
kids to fish, like that would be nice for them. If you have all the adults fishing, you don't think the kids are going to want to fish? >> Well, it's not even halfway. >> The adults will be out in the in boats. Like I said, that be early in the morning, too. So, you're talking about and that's going to probably wrap up at 1:00. Well, that weigh in here three. I
think we're probably going to have that back further potentially. But >> I was just trying to draw more families and kids. Everyone keeps talking about families bringing the kids together and I know Pasco County does one I think
February 28th. They have my kids have gone to a fishing tournament down on Antlo Pier. All the kids, they go, they fish for a couple hours done. They get some of them that they gave out fishing poles one year or you
gave out little awards. Just give out trinkets or something that would encourage them to come. They didn't know they were going to take home fishing poles, but it's nice if they can take something home. >> Whiskey river still goodie bag. >> Does Whiskey River still have their pier?
>> That was our pier. It was >> our pier. There's a there's a concrete not a pier, but it's a a place where you can get to >> you can fish there when the people are are the fishing tournament 10 to 3 and
then that's a you have them all there. >> Not that long. It'd be a couple hours for the kids to fish. >> But I mean at least there they can see the boats come or around their time when the boats come back or you know what I mean? >> No, I just the kids can go separate in their own area. Oh, if you want to
speak, >> if they want to fish with their parents, they can fish with their parents >> and they can win they can win simple prize like little like toys or trophies or little simple stuff. >> Yeah. >> Keep it simple.
>> Yes. >> So, I have no idea. Do we do we want to have kids activities? >> Yes. Yes. >> Okay. Well, in order to have kids activities, you got to assume some liability. Um, we want to minimize that
liability best we can. Um, and so I think as we go, Christine obviously has has put some time in this. Christina has put some time in this. um let her bring back next meeting with some definess of what
you're looking at and we can uh figure out if it's something we're good with. Obviously, Christina, if you could somehow make sure that uh our liability from the city perspective is minimal, if any. >> I will look into this company and some other companies to make sure they have
all their liability insurance. >> Okay. Is there any comments on that? That am I missing anything? You are or uh >> I hear you.
>> I'm not understanding the the the the core problem here. >> I don't think they want to get stuck having to man anything. So they don't have to worry about any of it. That's >> is is that >> you have to understand and it has nothing to do with you. History has
shown us that that's what we've had to do. That's all. It's not against you. >> I have coached gymnastics for 10 years. I have been birthday parties, summer camps, >> preschoolation. >> Okay, that's fine. That's fine. Okay. >> Not my first rodeo. >> I I understand that. I'm just telling
you >> when these events happen, people promise everything and then they don't show up. And I'm not saying that you're going to do that or your people are going to do that, but we have had numerous experiences where that has happened. That's all.
>> I understand. It's 7:34. I'm want to keep going in the circle issue. >> Yeah. And I again I I think if we if we plan on this and and let's say that staff doesn't show up like that, they get shut down and don't get used is is that's the the uh the mitigation, right?
>> We are good for September 11th at Spartan Mana. >> Oh, good. Oh, good. Okay. >> Anything else? >> Oh, last thing. >> Yeah, >> Kohl's has even come out to a 5K race that I did all the way out in Hudson and thanks good man all day, too. So, and
they actually donate $500 to the nonprofit that they come out and support. So, that's another you can look at. >> Yeah. As a sponsorship. >> Yeah. Just kind of bring out the plan next meeting. We'll uh >> we'll figure I think I think we're on the right track. Anything else on Well,
we're past the committee business. So, I disc move to old business now. Is there any old business we need to discuss? >> The only thing I have is um boom on the bayou council approved the fireworks. So, are we going to oversee that because staff did everything last time. So, are
we going to take over like getting the the face painter and everything? Uh that's probably question for I assume we we would um follow. >> Yeah, I'm assume we would handle the >> Okay. Okay. I just want
>> ancillary things. Fine. >> Okay. >> Um I don't one one question about that. Uh obviously the the chambers having their second um Saturday market which is July
July 11th. Right. So, our fireworks is going to be on June, >> right? >> 28th, >> right? >> That right. 28th Sunday. >> Yeah. Newport is the 27th. Ours is 28th. >> Um, and so
if you guys wanted to have vendors of some kind there, you know, >> I think we should have at least a couple. Yeah. We know we don't it's a Sunday so we could open it up earlier in
the day. >> What do we normally have? >> I'd like to see the whole cow there because they usually do really well. So they are not bringing they're not moving their truck. They have a place now. >> Um what somewhere place something in I think it's Lando Lakes or Loots one of
them. And so they only move it for very big events. >> Okay. So, but there's other people. I mean, we had an ice cream guy that was there the other time for the marketing. >> I'm sure I will come out too. >> Cone ice. Uhhuh. >> So, no vendors. Vendors just kind of
food vendors. >> We get vendors. >> What is it for the kids? >> Well, the problem with vendors obviously they got to shut out and get out of there. So, um I mean we >> What time are the fireworks? usually
>> very little vendors. I mean, ones that sell those night stuff >> for the kids and those lights and >> maybe some Mary Connor stuff like I don't know, Fourth of July. >> You want chamber to handle that vendor
as well for that >> vendors? Okay. >> June 28th. >> I would just open that up and keep taking a bunch of vendors. just um maybe be more specific on >> what type of vendors. >> Yeah, because we don't want to have cuz obviously the fireworks there's going to
be a lot of people there and so you're going to have a lot of thinner space. >> How many foods? Like how how many like how many normally? How many trucks? >> I think we had eight. >> Eight. Oh, that's pretty much >> And then just more familyfriendly.
>> Yeah. We if we if we do get a sponsor for that which I'm super probably looked for sponsors >> I'll redo that. >> Yeah, they had a you know like Honda case last year they had a tent there with one of their cars or whatever. >> Yeah, >> we had something like that for
advertisement. >> Okay. So June 28th and then what time does that start? >> It's usually the park opens usually at 6:00. >> So 6:00 to 9. Mhm. So vendors probably get in there about 4:30 if anybody needs a fire inspection. They probably have them come at 4.
>> Okay. Sunday June 20. >> Mhm. >> Yes. >> Yeah. New Port is a Saturday. >> At 6 we probably start it and it would go until fireworks. >> Do we want to do the face painter and the balloon people that we have come
back every year? So tell me if we'll ask them. Can we have them for the Is that something that we can have for the >> if they're available? I can see if they're available. They're like $700 for both of them.
>> Um I think it's been a couple years ago there there was a church there um that was doing face painting. >> Yeah. That group doesn't do it anymore. We tried to ask them the last two years. >> How much was the last time? >> 700. 700 for both. It's the two of them.
The face and face painting. >> I think it was four hours. >> Four hours. >> And it was nothing but face painting basically and balloons. >> Face painting and balloon artist. >> Yeah. And everything is It's bas It's free. >> It's free. >> Free everything. It's free. >> It's free. But we pay >> we pay 700. >> Yeah, we pay 700. But the sponsorship
money last time. Yeah. >> And um >> it'd be nice if we could I mean we have a few friends that do that for us. I mean if >> Oh, that'd be nice. Yeah. >> Uh let me let me check on that because anytime we can If we can save $700 by
having someone from the church come in and blow up balloons and make the animals and paint faces. >> Nothing against >> even if they charge No. Yeah. I mean it's even if they charge less or whatever it is. I mean >> I'll ask around because I think I also know someone I don't know if they do um
balloons but I think they also do. >> Yeah. Because that would be nice. >> Yeah. >> Yeah. Right. Right now I'm thinking of a friend of ours uh that that does that for our >> if there's somebody that would do it. I mean the city would buy the supplies even. >> Yeah. >> So they just want to donate time to make
the balloons and paint faces or whatever. We could >> supply the supplies. >> Yeah. >> Yeah. So that's nice. And everybody does that. >> Yeah. I know my kids always love getting their face painted. >> I do too.
>> Liability if you get to paint the eyes and stuff like that too. abilities down there. >> There's chemical. >> That's right. Anything else? Old business. >> Okay. Then I look for a motion to journ. Second. I need a motion. I can't >> I'll make a motion. Motion to get
Christina a second. All in favor signify saying I. I.