e e e [Music] was hello okay are you ready yes okay Court Richie Centennial committee
meeting Tuesday March 18 2025 at 4 pm of please all stand for the Pledge of Allegiance yes ma'am of the United States of America to the rep for it stands one nation God
indivisible withy mam clerk can you please call roll call chairman John Eric Hoover Vice chairwoman Caroline Gonzalez here member Sal Cary here member Adam Thompson present member Julie Keenan
here member Cheryl Taylor let the record show that member Cheryl Taylor is absent from today's meeting member Kim lary here member Debbie Robinson here member Janet applefield here okay um approval of committee
minutes for February 4th 2025 we have a motion motion second all approved I motion carries you're doing good comments from the general public anyone we have we have not no
general public comments from the chair and committee members jie any comments n the time okay I don't have any now no I can wait till later Adam I'm good thank you I'm good till later J I just have one uh request now that
the fishing tournament uh flyer is done is it possible s to get this put up at Nicks park at the bulletin board there yes we'll I will send copies to Public Works and have them posted that'll be great thank you at both Waterfront and Nick Park
okay thank you that's all do you have any comments okay and then now for the committee business Centennial yeah just make sure he doesn't have any com oh I'm sorry uh chairman Hoover do you have any
comments not this time okay so committee business Anton yep we can he you we can hear you yes yep okay yeah no comments this time thanks okay committee business
Centennial events budget discussion Adam do you have anything yes uh I believe everybody has a new budget in front of them the only difference is that we received two $75 Expo um so fees so uh right now we have
a total of three Expo entry fees we checked earlier today we had some inter issues we checked earlier today there was no other payments in through our payment portal so right now we're uh we're select we're sitting at about $1,114 29 collected uh after
everything's budgeted and what we've spent so far give or take um we have left to budget about $467 okay I did want to make a comment on the budget I don't know if this is
where I can propose that I need budget for two events um for the business expo if I can have $500 um I'm going to do Swag Bags I'm trying to keep it at the minimum um I wanted to put I've been getting quotes um I wanted to get it's for the business
expo hand sanitizer like little hand sanitizer um pen I don't know if lanyards what do you guys think of lanyards okay yeah I I think I think like hand sanitizers maybe packets of towels you know like a you know wipe
towel or something like that is you know people will use but same lanyard will just thr out okay you GNA put the names on the pens or just yes matter from anybody um no city of of Port Richie I want to put the
Centennial Celebration um and then I wanted to do the same thing with the hand sanitizers the bag is bag email um Ocean Honda I already spoke with them they're gonna give me keychain yes he's really good about putting something together just reminded me I
have to go okay and then I think it was Amber was Amber Amber and then I'm gonna reach out to other um sponsors to see if they want to add anything to the bag um and for the bags are you guys what do you
guys think you guys think a little book bag thing or a little bag that you can put so you can take groceries if you want later on and Stu grocery grocery bag okay anything else in the swag bag that we can think of we we should add
will we have the challenge coins back by then um April Oh by April 30th yeah the challenge coins will probably be this hopefully the second week of April they are ordered and we're waiting on
them but they they have estimated the second week of April okay so maybe challenge coin okay do we may we were saving them and then we were going to sell the rest oh okay we can do that like 15 bucks a
piece that's what we discussed last time oh okay that's fine um I thought about something I think that's what we discussed it Sayes pens wipe towels grocery bag um and that's it so it shouldn't be that much and then the
Centennial kickoff parade I wanted to have a budget of 1,500 is that okay we can do that may not for the business hey SL down well no I mean let
her speak s know because if she I'm just saying if she decides maybe she wants something else to go in there she'll have a little extra breathing room was the was the business expo was the business expo something we had to have a certain number of people
or we didn't have anything we're going we're going forward with it even if these three people's only one shows up yeah I'm going to work my little hard out to see if I can get more people but and ocean gets a table too right ocean gets a table and I'm going to see if the other sponsors also oh that's
what I want to speak of thought about it um what do you guys think of having a flash sale for about a week for instead of like $75 say $50 for the business expo how many tables can go inside we
have 50 vendors inside 10 vend outside how many 10 let's go back to the to the budget first so we can have so we can approve both oh yes sorry so we can do that
um now for the 500 for the business expo that's just for you to get the bags printed and any of the items that you want the Centennial logo printed have you gone out for any estimates yet or I have and and it's and it's going to work yes that's GNA work you want to use the stickers just the stickers yes that's
what that was another thing I wanted to ask you about the stickers you have stickers already have the stickers we can you just let me know what size you need and we can get themed so that's fine um motion to approve the business expo
budget for $500 second yeah yes um in I'm sorry I'm sorry all in favor you're helping me it's fine I'm sorry I'm Eric are you hearing us yes you're okay with that yes I was gonna vote
okay I I can make a motion I'm I made a motion Kim second it okay I will'll let Ashley know when she returns so then you go ahead with all in favor I I okay thank you all right so so 00 perfect and then
for so Eric Madam chair yes I I do have a question on the budget once you guys get to a point where you uh are accepted comments for that just make you aware okay go now you go now
yes yes yes you can make your comment now hear me hey Adam you would uh I couldn't hear you very portal have you received any payments on the portal no uh we've had uh internet
issues uh this morning so there was a large gap in between there but when I checked before and after there was no payments in there okay it is up and running so uh the other comment I wanted to make on your budget spreadsheet um I think I made points out
before and maybe it didn't get takeen care of but I just did some uh uh some comparison on the numbers and so if you look down at the budget spreadsheet and you look at the um if you've got $43,500 in h sponsor income
coming in and of course the in kind just leave that off for now I'm not just talking about the hard dollars 433 um and you go down to the budgeted items uh those add up to 373 and so the difference of that is $6,000 un un
budgeted um and then on your spent colge you've got spent 24171 um of the budget that was yeah spent so you've got 8929 that was budgeted that um did not get spent so you would take that $6,000
I assume and add that 1,89 back which gives us a 7,889 our unbudgeted amount what what's what's the 46 78 there uh i' have to go back and look at my uh formula but I believe I took the
total funds minus the 37 minus the 24 and added in the 1, 18929 which gave me the 4678 58 which uh would have been correct because when I added the the other two7 $150 for the Expo it raised
the total Fund price and also raise the the budget amount there so I'll have to check my yeah check the math on that because obviously if you got 373 budgeted and 433 in that's $6,000 unbudgeted right there and if you
add a th back to that you're GNA have 7,000 something um so check that so we should have 7,000 uh unbudgeted and then the other thing is it's not on here that we have $10,000 coming in from
um for which um I foret the name of it holding cor I think is what they call it Ryan Burks group that so we should have about about $17,000 left to budget if then as you guys talk about different
things whether it be band or whatnot going forward we should have about $177,000 to budget do you have a Eric this is s do you have any ETA on on any of on that on that check or anything like that do you have you
should be sometime this week I'll reach back out to him and try to see coming but it's supposed to be uh sometime this week okay okay but yeah I think I think at this point we you know it's definitely coming so we can we can
encumbered if needed okay an additional $10,000 that we make it or it's coming my if my map is correct we should even without that 10 we should have
7,000 something unbudgeted Adam I have to verify that but so if I take this 41 sorry if I take the 4114 that we have total fund wise uh minus the
37,300 minus the what we've used hold on hold on hold on yes so 41,000 is what we have oh wait you know what I'm double dipping here really Adam hold
on hold on yeah I'm I'm double dipping so let me I don't I don't want to verify that you're right until I go back but it looks like it looks like I may have taken that 24110 out twice actually I know I did now yeah so
like said if you just look at the 43300 incoming you minus 37300 that we budgeted that's $6,000 even and like I said then you you add back in 1089 you should have 7,089 29 yeah because I the
the 41,000 at the top has the 2410 already taken out of it so when I added that to to that minus the 2410 again so yeah I Double Di there yeah no worries so 7,000 roughly and then another 10 so that should be
about 17,000 unencumbered so that's that's how I save the city money well is well is the challenge coin um invoice in here Adam I no I have not seen the invoice okay um just to give you a heads up that's 18 that's
$187 and that's coming out of advertisement that's part of the mayor's B isn't it budget well I think we need to discuss that because if we're going to be using the coins for multiple purposes um I don't know if it would all come out of the mayor's ball or not well
I did put a line in here for miscellaneous advertisement for like the banner and stuff that I haven't seen any invoices for they're waiting on me to give the the green light now that we and shirts too yeah well yeah and so I have that and we can we can budget an amount
for advertisement which we could take that those coins out if we're going to use them for something and also sell them yeah okay but I just wanted to give you a heads up on that amount um because you know with as far as how how much money we actually have left that that 1,800
has been will be spent and I I accounted for 1,500 for favors so I don't think all 1500 should come from the mayor's budget if we're going to use it to for other stuff Mr chairman I have a question does the any ises that 10,000 just general or
is it specific to an event no what supp okay thank you that was a good job and then for the Centennial week kickoff trade I'm asking for a budget of, 1500 I don't know if I'm going to use it all
obviously um but I'm asking for that budget I wanted to see if I can get um entertainment um that magic band which I know we're going to speak about the kickoff parade in one of the items but they're
$1,100 um from 7:30 to 900 p.m. so to have some Time Entertainment to bring it up just an idea so that would be 1,500 motion to approve a $1,500 budget for the kick off
parade second all in favor I would ask for discussion oh discussion any discussion what is it fund for it's for the kickoff parade 1 500 for band and for anything else um I don't know if we're going to give anything away I don't know if I'll
have extra Swag Bags anything like that I can do that too um just an idea I would think to give something to participants um that are participating in the parade no beads yes beads definitely
beads Gotta Have beads in wait a minute I think I think my is correct no you have to there's a motion on the table we have to do you want to ask Eric if you had
any Eric do you have any uh comments or anything on the 1,500 budget for the Centennial kickoff parade no I'm fine with that okay all in favor I motion carries
motion carries okay Adam what were you saying I'm sorry go ahead here you go okay um do we have anything else for the budget discussion the only thing I had originally the mayor's ball we added it
uh at 9,000 but at the time we were we were running I guess over budget until we got the 2500 in of course now we've got the 10 coming in um so I just wanted to and I know we we didn't have I think the
coin or at least some kind of party favor was was budgeted in there so I just wanted to ask Kim and you Caroline if you guys and want to change that back to what nine or whatever you think you'll need obviously there may be
entertainment increase in there so if you want to address that later okay but I think we probably need to adjust that mayor's ball one way or another especially if you're going to pull the coins out I'm not sure what was uh what was planned in there for party
favors 1500 1500 yes did you say 1500 cim yes 1500 okay so was I think I think the original amount was 9,000 if I remember correct and we made it down to eight so I guess we're good if we if we're
pulling those those uh challenge coins out into a separate bucket are we good with the 8,000 or should we change that I think I think to cover why don't we just make a 10,000 now that we have these additional funds coming in uh we're only talking
about a $2,000 increase which we know will cover I'm comfortable with making the mayor's ball an even 10 that way we know that we'll we'll stay definitely within that because they already have but just in case of anything that may
come up as we get closer um uh I think I think upping that to 10,000 should be fine is there a motion for 10,000 for the mayor's ball budget second second well I'll make I'll
make a motion to raise the mayor's ball uh budget to $10,000 Julie second second any discussion on that Eric do you have any comments anyone else have any comments that sounds good okay so all in favor I I motion carried ni
10,000 for the mayor's ball good anything else that we have for Budget discussion well um Adam on on the budget it says Johnny Cash ban $2,000 so was that was that Johnny Cash
ban part of the May 18th um festival or was that for something separate no it was for the the final the the May 18th okay all right so technically for that for that for that Festival we have budgeted 22,000 would
you say between the 2,000 yes okay um then I'm then I'm okay so far on that all right so get back to this I'm sorry let's check my math again because I'm I'm so we take 433 minus 373 minus the 24171 we spent but you
don't you you wouldn't take the 2410 out because that's actually part of the budget so you you yeah but we're adding in the 1,89 yeah but you the 2410 is actually part of the budget that's just how much you spent of the budget so
you're going to add that back in so we have 7,089 left I don't know what my I don't know what my thing you have a formula on the Exel is that how you did it yeah okay so
I was look my formula okay so just a recap so I know what I'm doing $500 for the business expo yes $1,500 for the kickoff parade yes uh 10,000 for the mayor's ball yes then we're putting ,800 into miscellaneous
advertisement for the challenge coins I believe we are yes and anything else we're putting in there because aren't we getting banners and stuff uh well the shirts we have have 500 towards towards the in kind but honestly we probably should put I would
like to say at least 3,000 for now on the miscellaneous and advertisement um that will cover the first Banner that will cover the difference in t-shirts whatever or whatever the T-shirt budget will be because um we'll be
taking the 500 from the incine from uh golf side and then whatever that difference is going to be but then we may also order more shirts if if they if they really go out or other items that we may need for individual events such
as a um different banners or probably we're going to need as we get closer to these events I'm thinking of having at least street signs um you know like the little um the ones that are used for campaigning that size sign at the
corners of of of main intersections we did that we did that for the um boom on the B to let people know the date and time I'm thinking those road signs will help remind people when these things are coming um so I think we're going to need a you
know a budget for them uh so I I'd like to at least put 3,000 in miscellaneous for now and you know and then probably reevaluate as we get closer to some of these I have a question for the kickoff parade and the Johnny Cash concert um
event are we going to have signs where it's going to say like event this way parking things like that in addition to those signs saying the dates of events I don't know if we need those like to show people where we're going to be on um usually well for the water you know usually when we do something at the
Waterfront Park um you know the police the police assist with parking and everything like that with large events like that we'll they'll usually be telling people where to park um the fire department also does you know does Direction Public Works gets involved in in Direction some people Park as far as
Walmart and then and then they they drive you know they they walk or golf cart in from that location so okay perfect so do we have to have a motion for the $3,000 for the probably for that change
I would recommend one okay so do we have a motion for 3,000 for miscellaneous and advertisement budget I'll make a motion for the $3,000 in missous advertising for second second it that seconds it any body has any comments I just had one
quick comment so that 3,000 would include the coins right okay yes I agree Eric do you have any [Music] comments no
com okay all in favor I motion carries so where are where is the money for the challenge coins is that coming from the city or is that not part of our budget anymore no no it's all within the budget um all all in this budget and it's
basically so instead of the coming out of directly out of the mayor's ball budget it's going to be coming out of the miscellaneous and advertisement portion which Adam will update at the next banners and t-shirts no no they just added it because we're planning on using the challenge coins for different
different things um oh after the mayor's ball okay gotcha okay maybe maybe the mayor's ball will pay a portion and then that miscellaneous line item will pay the other portion give or take and then we can go from there but that way it kind of it divies it up so that 1,800
doesn't come directly out of you know her uh the mayor's ball budget or or that one so that way we have we have room to play with okay anything else for the budget move on to our next discussion um item number three discussion on
solicitation for Time Capsule items I know that's something that Miss wanted to talk about at the laste put on the agenda discuss Jan I just want to know how we're going to determine what's going in the Time
Capsule we have any idea are we going to be soliciting to schools anything like that I mean how how are we working that I don't that's I'm asking I've looked at I've looked at newer times capsules actually Amazon actually has a variety excuse me has a
has a variety of time capsules um different sizes roughly they're about almost 2 feet long um about four and a half inches wide you know in a tube stainless steel tube that we could use this time uh we can we can do a box if we
want um all depends on how you know how big we want it and how much items we want it I don't know how far we want to spread this out or do we want to keep it you know for you know because the the last time capsule was basically city council um so maybe this time it would
be a you know item or a couple of items from each Committee Member and the city council um Can can write you know write a letter or or include an item um and then of course like maybe some memorabilia from the 100th Centennial
you know basically a couple challenge Co coins maybe a t-shirt in there um copies of all our Flyers um you know I I I've been thinking about creating a flash drive that would have like all the pictures and stuff on that but someone has
brought up to me like well what if 25 years from now or so they can't read flash drives yeah which I mean can happen but you know um I I think e you know some sort of electronic memory device is you know going to going to
benefit us because it's going to store the most um the 50th the the 50th uh Time Capsule um only had one big rolled up newspaper and of course the newspaper degraded over time and it didn't hold up
well um I'm thinking this time if we do put copies of our flyers or at least letters we we put them in plastic sleeves there's like protective you know protective Plastics so we can use if each of us either write a letter or type a letter or just you know our thoughts
on paper we can seal them up also in um you know in plastic I think that way 25 or 50 years from now whoever opens that one they'll be much more preserved than some of the stuff that we saw at the last uh the last time capsule um but I don't know it's up to
the committee how far we want to spread this out or do we just want to limit it to the Centennial committee and the city council what was the price did you see what was the price the stainless steal they were very very um the some the some of the tubes only waged about between $60 and
$80 and and there it's a it's a long steamless stees tube with two um two connecting ends you they come with gaskets they come with they come with special gloves actually um gaskets and um and special locking nuts on both ends
um to do that and Well the box is all varied in price it all depended some of them some of them actually were like hundreds and like $800 and you know something like that but those of course were like fairly thick you know metal and you know
lid and everything like that lined up so I didn't know how far we wanted to really go into this but um the thing is is that I think that even with a stainless steel tube it'll be a much more better you know it be a much better upgrade than what we had that we just
pulled out now so um but I'm open to anyone's thoughts that was just basically me you know opening up on this item but what you know going back same spot we have the spot still marked I mean we can put it right there in the
same spot I would like to get a better a newer plaque um that would signify the May 18th date right um and then you know May 18th 2025 so then that way everyone will know it was done on the 100th anniversary and then you know um so that
I'm looking into that as well like an outdoor not that big probably the same size as the small plaque that's out there now doesn't have to be too big um but I'm looking into that as well I think that's a great idea
um only other maybe put a picture of like the fire department current fire department and the current Police Department because I know they usually have a some kind of picture of the whole like this year's maybe picture and I want to add our picture too if we can
take a group picture and all the Committees all the commit where the city clerk and I are currently working on um getting a photographer um to do a quote unquote picture day um so
we can have the council committee members fire depart all everybody basically with related to the to the city either being a board committee counsil or employee and we want to do a picture day um so then not only can we
put those pictures on the website but then we can um you know we can yeah it LO load them digitally and then just maybe make because I remember um Shirley Dr the previous uh the city clerk who who put a photo album she made a was really nice small photo album that was
in a time capsule that was one of the nicer things it was a really small photo album and had pictures of the current police department and the current fire department some employee pictures at that time and and Council so I think yeah I think having some sort of picture
book in there would would really help um so we're already organizing that we're working on that to do a picture day and hopefully we'll have this we'll have it set before the May 18th and that way we can put all those pictures into the uh into the Time
Capsule it would just be nice to show the different size how things have grown but we already have like we have photos of uh we have photos of opening day we have photos of the museum and and a Heritage day so we're gonna we can we can put those pictures in in a small
album um and then as each event comes up whatever pictures like whatever pictures you take of the golf scramble or whatever bu you know pictures you take of the business expo we'll put all those together okay so people will say oh these were all the events that happened during the Centennial were there any
medals left from the bowling tournament yeah we got plenty of medals so that can go in there yeah a metal a metal a shirt um a couple of challenge coins I think those those will help um Eric any thoughts on what we're talking
about Eric are you there think we lost him Eric can you hear us he said sorry I'm checking in the hotel so I'm passively listening I'm good he's at the pool did you did you
have any thoughts or input on what they're discussing as far as the Time Capsule What About Time Capsule do you have any thoughts on what should go into the the Time Capsule like s was recommending that it was like the
committee members and the city council and then photos do you have anything that we should put in yeah given my situation I kind of unprepared to talk about it so um if do we need to have that decision at this meeting or can we roll to the next
meting no we can roll it to the next meeting yeah let's talk about time C next meeting and then I do have some ideas okay sounds good I I think we have a good start what I'll do for the next for next weeks I'll get I'll get some
pictures and some pricing on the capsules that I found and I'll bring them and I'll put I'll give them to Ashley to put them in the next agenda and then um some of the items that we just talked about pictures letters items from the from the Centennial like a like
the metal the coins a shirt stuff like that um and then we can we can feed off that on the next on next week's meeting so sounds good do you do you guys want to discuss who's contributing because I know you guys discussed committee and
council do you want to leave it at that I mean I think we might get a little crazy what yeah and that's what I'm saying I know you recommended schools which sounds great but you know and if we include citizens too I mean we're you we're gonna get like idea with
hundreds of items no no I like your idea I think the committee I mean that there's nine of us here um I mean and even though he Ser you know he serves on the council that's you know you know uh nine plus another four and then the city manager so that's
you know that's that's that many people um that's 14 15 people going to contribute to a time capsule which is much more than what the other capsules had so the other capsules only had like City and the city clerk and then of course Ashley can contribute so I think
between that'd be 16 that would be 16 of us putting something into this capsule which I think is is more than more than enough right um and you know that's a lot of thoughts you know like I said that's that's a letter from each you know thoughts picture something like that so um I I I
think that's more than enough as far as as far as how many people to put into it um and what unless someone thinks differently no I think that's a great idea that's I was thinking that a box would be better than a
capsule time flat things yeah and and I'll get pricing for I'll get pricing for both a tube and and a box and see what we look you know obviously we'll see how much we have for Budget um for that and then we'll uh we'll make a
decision move on to the next agenda item so actually can you put that on the agenda it'll be on the next one so the next item four update on kickoff Parade route discussion um this is where I was having
the conundrum on the route discussion it was brought up in the citizen advisory committee and I discussed the route of the parade and they said it may hinder traffic um and only like one way to get in and get out so I I'm open to anything
just to see where where the route would go I do want to discuss pricing for entry fees I know we had touched briefly on that one before but before I send to make the flyers I just want to get to go ahead um they took down the map of the city so
we pull it up on our computer so so CAC was concerned about the In-N-Out from Richie and Wilkins is that where the problem is um Bay Boulevard and Old Post to get out like Bay Boulevard actually to get out in and out and um Old
Post so were they concerned about people coming out of Walmart like if they were lined up at Walmart they would be concerned with that but Walmart you have other ways of going getting out but when you're let's say from the town homes you're come trying to come out you have no
other route than to go by Bay Boulevard or long though wait wait but they would have to close down right so people can stand and you know prepare you emergency entrances well you have the hiking bike so people can stand on the hiking bike I
think there's a couple of factors that we need to look at one total number of participants for the for the parade I mean it can range from five to 50 right so I think what we should do is have um
a primary route which is the direct route to Waterfront Park which is basically going from Walmart to Wilkins to Bay to old poost to the park right okay I think that route should be the primary route and
then and then have a secondary in the event that we have to if it becomes too long the line you know the the the line of becomes too long and we have to divert a little bit now the only roads
that I can think of diverting that will allow us more room is utilizing Berlin and Quest yes and somehow you would cross you would Cross
Bay Boulevard into Wilkins and then some just somehow use Berlin and Quist like in a like in a type of form if now that's if you had like I said 50 or more Vehicles that's going to be big that's going to be a bad situation but I
honestly think it's all gonna depend on it's it's all GNA depend on how many we actually have I don't I honestly don't think as as long as we let everyone know with road signs with uh with Flyers look the parade is going to be from this time to
this time I mean that's just like Chasco everyone knows when ch is coming up everyone gets out I mean they block roads they just you know they look look the roads are blocked off you know Parade's going to run three hours it is what it is right right you know that that's just pretty much it I think if we
do the same and we notify everyone as much as we can I I don't foresee any problems but at the event that we have a hundred or more people with all different types of trailers and stuff like that we can utilize Berlin and
Quist to use them as an overflow okay and then they can they can trickle out of of the corner of um qust and Old Post Road and work them way around that so there's there's that route but the we event because we want
to get to the park right that because okay so no matter what there's not many other roads that we can use to go from point A which is Walmart to point B uh Waterfront Park without having to now if you use 19 that's going to cause you a whole different bunch of problems which
want to avoid no keep involve do yeah you're G to involve FD they're going to want to know why you're blocking it it's GNA you you're going to use you're going to have to get more police help for that I think if we stay locally on the smaller streets and advertise it I don't foresee any problems I I I would be
really really surprised if we did okay I'd be really surprised can we use Brasher as an overflow if we need to I don't see why not because then they can just come straight down all post too yeah even if you had to do that if you you had to divert some to the right like if you had to divert some like if if if
the line was too long from from the entrance of Waterfront Park and they were starting to back fill at the corner of Bay Boulevard and old poost you can just divert some North and say look go ahead and you like every other car say look you go north you go south you go
north you go south and in that way we can break it up but once again that's you're going to be talking for that distance you'd have to have at least least a couple of hundred to block that up for an extended amount of time from Walmart to the corner of Bay Boulevard
noost Road you'd have to have like at least 75 to 100 and then plus more to to jam it up but honestly you know it's I I don't think you're going to have that many problems and then and then what you can do is that even if the trailers are
somehow too wide for a car to get to go around it on that thing you can always divert the the the the car traffic that are coming from Sand Pebble and Harbor Point and harbor rils and all that that are going um that are going east you
could divert them to uh qu Berlin and and have them make their way out to bable Lord or divert them South on Old poost Road stop the parade traffic let them go south and then get to the light at Grand Boulevard so there's there's ways around that but I
I I think we need to see how many we're actually dealing with before we come up but we can come up with an emergency route and emergency tactics like you know we can confer with the police department maybe and the fire department say look this is our idea and they'll probably say the same thing but I'd like to get their expertise on it right and
say look you know yeah if you're gonna have to you should do this with x amount of vehicles and then do this with x amount um I think that'd be the best way to go but um until we know how many that we actually have in front of us we won't know we won't know okay so can we use
Culver's parking lot to come out from there have you know like an alternate like maybe one comes out from Walmart one comes out from Calver and then they just go down Bay Boulevard just so it's like a Even Flow that's just wondering if you had to
maybe but I don't I mean that that whole back end of the Walmart parking lot is rarely used I mean most of the time I see semis there or or motor homes and stuff like that so you you've got a lot of room I was just thinking of in and
out that way because the other entrance to Walmart you can only go in you can't come out you can come out and go right but you can't come out and go left right well if we're at the day of the parade I'm sure that we can block off and divert okay with you know what you know what I'm
saying because that like I said Chasco does the same they block off and divert when the parade goes on but the difference there is that it's on Main Street it's not through a neighborhood so that's that's a kind of an unfair well it ends at Main Street but it
starts through quite a few true true true true um has anyone checked with Walmart to see if we can even use that par I haven't I haven't checked anything yet okay because I want what's our idea is Brasher Park big
enough to stage and then have them like start coming down Road no because it's you know you're not going to have you know it like I said falls back how many you have if you use if use Brer as the you're going to get a choke point right you're going to get a choke point at Brer because you will only fit so many
cars in vehicles in the parking lot so and then as they're coming down that road is too narrow and they'll they'll choke up against each other okay so and then for entry to the oh Eric do you have any um comments about the
route he's probably still checking in checking in yeah okay so entry for the parade um originally we we had said 25 now I was thinking because it's for the community and things like that can we just have it for $10 so they can come
in or make it higher I think we discussed not charging anything at all yeah yeah no we were charging for the parade we were discussing I think the last meeting that you were attendance they they discussed not charging oh not
charging yeah that's even better okay it was up for discussion I don't I I really don't I don't know if we should get a minim minimal amount or because if we're gonna give them something too for participating I know we've had this discussion before I know that you know
like I said I know chesco you know Chasco parade they do charge and there's you know about but Chasco parade is an established thing where they vendors claw to get a you know a chance to be in that parade because of the advertisement
that helps them with this is a oneandone type of situation if this was a routine that we were doing every year and you know like and and it actually started kicking off then yes I would I would definitely would want to charge I would
just be happy with participation okay me too I mean I'd be really you know just ecstatic and the thing is is that you know if we get we get 25 50 golf carts and maybe a couple of you know a couple of trucks with a you know you know something on it that would be that would be great
um but to me I I don't see it for a oneandone type of situation where it's more or less you want the citizens to participate and we're not looking for businesses Ian businesses can I mean anyone can but it's not that that's not what we're looking for to where chesco
they literally turn people away because they don't have the room it's like you you know they only have X amount of spots and they can charge that premium because um so and so Plumbing or so and so Roofing they know that thousands of people are going to see them that day
right you know and remember them you know so that's why they go all out um I I think that this a centennial it's you know we're just trying to get citizen participation to get to the park and and do some things at the park I think that's that's what our goal is so I I I
make a motion to not not charge for the kickoff parade okay anyone seconds it yes I did I okay any discussion on it Eric suppose no okay all in
favor motion carries can I go back to the RO for just I have just have a question um Walmart parking lot is definitely big enough for staging but now what if you're coming into Waterfront Park if that's going to be the ending spot if we have a a bigger group then where is
everybody going to go I'm gonna I'm still looking at that what what cuz we're going to have some vendors and things like that so I'm still looking at the plan of where I'm going to put but I'll have like a parking lot that people because then after people could just come people that didn't go to the parade they can just come and park at
Waterfront and go enjoy the festivities no but I'm talking about the people in the parade where they go right I'm GNA I'm going to have a section for them to park their vehicles if they want to or if they can leave after the parade can just go right out to Grand Boulevard and yeah yeah I mean some just go ahead to
go to the light if they don't want to stay or they can but I think the I think the ultimate thing will be is as they enter the park bring them in as far as we can go up into the hill yes Circle the hill and just start lining them up
you know once again falls on how many participants we have right you know if it's if it's uh you know 25 30 golf carts that's not going to be a problem you know if it's you know 10 10 to 12 vehicles in between that not going to be a problem
um once again if we can start getting up into the hundreds you know 100 150 yes we're going to have to have some line by line parking um you know and and basically bring them all the way in circle all at the top and then just start lining them up on the field so
then at the end they can break out and leave and go from there yeah I just want to make sure that was you that was in your thought process well chco lets them go out to 19 when Chasco is done so to 19 I would just suggest they just go out to
and we can do that we can do that and and tell them we can tell them to go to the Grand Boulevard that's another option if you decide that that we can have them just go to the Grand Boulevard light have them make their way back to Walmart to the staging area if they want
to you know either you know disconnect or or carpool back to the park to do some of the F you know festivities or something like that the only thing is Kim I don't think we want to turn everyone away because we want them to hang out at the park yes yes of course so I think once again um if it becomes
an overflow issue then we'll have to have some sort of plan in place to just divert them to the light and say look we're going to be here for a few more hours you're more than welcome to come back we just can't accommodate you right now but time is but if we got plenty of
room it won't it won't be a problem um the setup is at 4:30 to 5:30 the parade starts at 5:30 and then um events depending on how the bre is from 6:00 to 6:30 should be cleared out by then if anybody's got a trail or two so we could
send somebody with the trail it's maybe well they we'll have to take a look at that it might be or close next because five o'clock is still plenty of daylight at that time so I was thinking of anybody with a trailer if they just wanted to go to Nicks and park over
there okay so entry for parade is no charge then vendors I was thinking of having just a few vendors I wanted to have two food trucks like two to four hard getting food trucks um I had
said was that a oh no that was a chair I was like what is that I had said um um I don't know how much was it for the the food trucks and the vendors but I was thinking either 25 or $50 $50 for
the food vendors 25 for regular vendors to be there how much are they the day of I mean it should be consistent how much is it for the actual regular celebration for the food trucks that was $100 the food truck night that was the
food truck night was 100 was1 right but how much are they for the actual firework show oh yeah how much oh um well should be consistent that's a bit different because we're you know we're just we weren't because that's more or less like
a city function we're not charging them to set it's just whatever whatever cost for the permit I'd have to check for that what that is so do we charge on the permit cost then I guess so but I have to find out that's fine with me yeah so we can do that permit cost should be
fine for the food trucks permit cost does that need a motion um well I think that's a I guess because um committee can't decide on that so it and the vendors is we charge
something for the vendors the crafts because they don't need a permit do they no like they're doing crafts and things like that my community has trucks every Friday me
please I would love that I tried to get um got Lobster they have but they're just for the quantity of people yeah but just for what they have how many people and stuff it's not profitable for them um and I reached out
to one more they were asking me questions but they never came back to it so I don't know but yes anyone okay we can do that just permit how much is the permit fee I gotta find out I don't know if I know that they do the the markets
at Waterfront Park monthly we could check it maybe with the building department to because I know it's not like food trucks it's vendors I don't know if the city charges anything to have that or if it's just an event yeah like a whole thing not I think we yeah probably probably we should look into
that yeah I could ask Cheryl she's the one that host those yeah so just ask Cheryl okay do you know if they have did they in when they hold that market if they have food trucks at all participated in one of the markets for the crafting I
just had to pay the entry fee um it was like $40 I think or something like that and then they had I think it was one food truck they had Smoothie King there and that's it I think yeah I think that they pay Cheryl pays
an event as a whole for all of them and then she brings in yeah did you go to the mall the um no I was working so I couldn't go yeah because it was during the day during the week
um so do we hold off on that or do we just hold off what you mean on which part till I speak with Cheryl about the vendors yeah I think I I think we should I think we should continue this item on the next agenda as well okay because it's still because the root discussion
we still need to amplify and then and then basically we voted upon the the no entry fee so that's fine but I think there's still some items that we need to solidify um for that kickoff parade so I think we should just keep it as an open item moving forward okay until we're
till we pretty much got that done okay and then the magic fans Caroline yes can you can you give us like um your proposed route on a map of course yes I can do that you know now I can because I have have an idea yeah that' be great
than course and I don't know if I ever sent a proposal for the magic band did I do that or no everything that was sent to me has been as far as entertainment goes has been included in the agenda I know I got quite a few emails from you so everything that you sent I included as
entertainment in this agenda okay in this agenda okay I don't know if I sent the I did discussion as a whole for these events I know we have the fingers ball and and Centennial so I I put everybody's information together thank you and I know there's some additional information
from some of the other committee members as well so yeah I pass out from what sound has and then I also sent I also sent another email yesterday I believe it was from Kim um from more information for the mayor well I don't think I put
in I I don't think I sent it because I didn't see it for the Magic Band which they do like Earth Wind and Fire um music like that it's $1,100 I'll put it for the I'll send it to Ashley for the next agenda yes can we um can we pull them up on
YouTube the magic manand called the magic band magic band yeah I would do magic band Florida see if what pops up let me see if I can get in here huh I
did no Adam Adam is there for um moral support moral support I was over the now um it's all Disney we'll pull him up in a little bit and uh I think you guys will like this person and the fact that they're they want to do the
show for V it's very inexpensive uh I think it'll be um a good show2 I was January 31st from Caroline no from with the magic then whatever she sent is
included in the agenda and I don't see their link here either mag I found on YouTube but I don't know if it's yeah there's a couple different I think they're magic It's Magic
Jazz oh bring this that'll help her make sure she's got the right one [Music] yeah this was way off please public [Music] meeting no I I asked her that's why yeah
but I don't I don't think I sent it because I don't see it that I sent it to Ay I can put it for the next agenda want me to pull pull it up the magic show they're called Magic well I pulled up their website this is their website right oh yeah that's one I
pulled up oh show by Magic this was from last year everybody you come on come [Music] on that is what you are I need your
myar can make my wish comforable oh up everybody when your hand you got to get it I'm get in there hell yeah get in
there hell [Music] yeah up girl for the kickoff [Music]
parade option will be like a DJ I don't know because we are having the drum circle at 6 to 7:30 thank you for reminding me of that I forgot and then the seven from 7:30 to
9: this would be a little entertainment I don't know this will be the kickoff parade kickoff start with or a DJ yeah I'd probably just do a DJ there at the kickoff parade this is such a smaller
event and it's only what an hour or two an hour and a half it's hard to set up for a band for that short of a time and there's no real stage there either no well we have to put them the Pavilion area which is what
they did for to BU you want to have some a Ambiance so that some people stay and eat and just have a good time like it's a kickoff you know I don't want just the parade and be every go home no no I I think um I think a DJ or something for that uh should work um
and you're only going to need it for an hour and a half because okay so the drum circle is it's like their own event they bring their own um things yeah like their own drums and their own like dancing thing and they're dancing
so that's like I mean like I was thinking of having the drum circle and then maybe have something on the side and then maybe we could have the DJ for four hours and then maybe separate I see what you're saying I'm just put I'm just putting it out there I don't know
so the drum circle exactly well here's the thing once again I'm not sure it falls on participation right how many people are you going to have for the drum circle if it's only going to be uh six to eight people right the not a group so the drum circle
is citizen advisory committee want to have a drum circle so um chairwoman uh Lori Simpson she spoke with a person and then we spoke and said okay we can have it for the kickoff parade you know like a little event thing um I know she wants
a separate flyer for the drum circle and you get to your own stuff your own Ty drum circle vendors bring their bring all the drums yes they well the vendors are going to bring their stuff and then you can bring your things if you want if you have things at home yeah
and then it's about an hour and a half of dancing and just having a good time yeah so then I I don't know if that's something that that's almost separate B yes with an event with an event yeah within the EV I recommend Googling
Sunset Beach drum circle um because they are Infamous for having that um on a weekly or monthly basis and that gives you an idea of what that is Treasure Island or Treasure Island
isra um Isel Delgado believe the gentleman's name is this is something that Lori did and she's so she's sponsoring it in that sense so she's bringing it into our event okay um and he he's doing it free of charge he's not charging anything oh nice it's just an
event to have fun that's basically what it is yeah yeah it's just to have fun and then I was thinking to add it to it um you know like a DJ or something a band something that will lighten up because it's a kickoff parade in the sense of let's start the
festivities so I I'm sure Omar would be happy to help I think you'll want a DJ so yeah so DJ yeah definitely DJ definitely DJ and then whatever the drum circle does that's fine to amplify that but I they play with music so you have
to have no once they drum circle yeah once they're done with the drum circle then I can or it depends I don't know where the drum circle is going to be held either I have to talk to toori about that so how long is this a bit it goes
from it would be from 5:30 to I think it was 9 9 p.m. and then the drum circle's like an hour and a half so you're only going to have a DJ for like another hour and a half cuz right but the D can also be during the parade I don't know I honestly think the
park is so large that you'll have the drum circle you can have the drum circle up on the hill or or or somewhere in the very front of the park like you know in the like like in the area where the dog park is and then the DJ be set up at the Pavilion and those two those two will
never Clash well it's just it'll be completely different you know you'll have the drum circle doing their thing and a DJ simultaneously doing theirs even if the DJ had to bring their volume down just a little bit while it's going on that's fine but you'll be using the DJ the entire time because there's a lot of
field there you know there's a lot of there's a lot of room so what's go what's going on after the parade when people get to watch par so obviously like the sunset things like that I want people to go like a little you know little vendors being there people
walking around talking dancing if they can if they want to go to the drum circle they can go to the drum circle they want to eat something they can eat something if they want to you know buy they can buy just something that the community can just come out and just hang out after the parade it's not just
parade and everybody get your beads and go home you know I I want something to it's the beginning of our Centennial in that sense if you want a DJ I would recommend as Julie talked to him to recommend Omar then right nice guy yeah
I've been speaking with him and that's what I checked he says he is um licens or he says you don't need a license to be a DJ but that you need he has sunbiz though and um he the insurance he'll get it through a company that he gets it for
events so I did speak to him about that and I know they have to fill out some documents for the park correct that's correct I think yeah so I would give him that okay yeah definitely go with the DJ
though so we're going to go with the DJ I think that would be best I just um the magic sounds fine but I think to just have a variety of music and especially since you're incorporating the drum circle in their timeline I think that'd probably be best okay and then we could
have the DJ I like that idea that the drum circle could have you know their area then the DJ can be in another area so if people want to go over here they can go they want to go over there they can go they could just move around the park they want to go look at the sunset they can whatever they want to do okay um I'm going to try to get different
vendors there is a a like a balloon vendor um it is little vendors little balloon animals and stuff like that see if they can be there for the kids things like that can we do some of the things that we were going to do at the field day like horn or is that just the
Centennial Festival oh I'm confusing the events no worry that's the daytime event yeah I mean we P for the no well we combined several things for that Saturday right after the ball
right that's why I didn't know if that was still yeah yeah no this is separate this is different um does anybody have anything else for the kickoff parade that you would suggest you guys think would be a good
idea are animals allowed like animals like like dogs cats oh yeah I mean there's a dog there's a dog park and everything so yeah oh no will be allowed cool yeah I was thinking like ponies andu I don't think real
pony zo petting zoo I don't know about that one butal yeah there's a dog park or you know we're going to be there too sorry anything else you guys might think of no not this time no okay SS good so then I'll find out about the pricings
and everything for the DJ for the hours that we need him for um do you think we will need the DJ for the parade no no so I think plenty of people will be bringing like they'll have music on their golf carts or they have music on you know if if if they have floats if
we have any floats they'll have music on um well at CH school they do like halfway through the parade they have that person who announces who's going by we're going to have our is so little yeah yeah I don't think we're going to
need that no we don't need that more like a I have a karaoke machine I can sa there you go okay just be there hello we can do something like that if we have to
um okay so I think that's good for the kickoff parade our next agenda item would be number five discussion on entertainment for upcoming events mayor's ball Johnny Cash concert [Music]
Etc I'll do John real quick um so I've been um and Ashley if you don't mind when you have a moment if you can YouTube uh bill foress um he has there's a video that he
has uh to show you know the John Kish performance that he does um I've reached out to different vendors we've had V you know different ranges of prices um I've watched I've
watched Mr foress on you Johnny and um they're willing to do a two-hour show uh for $600 I think that is amazing amazing an amazing fee um he's been doing this for several years he's done outdoor events he's done small
events he's been pretty much like a a oneman band show he's got it condens now where it's it's just him um he does a combination of singing playing along um a combo of of sorts um he's been playing
Johnny Cash music for years um this is one of his uh this is one of his tribute videos um and you guys let me know what you think but I definitely would like to go forward with this one for the for the city Centennial
event I'm Johnny Cas I hear the Traer coming rolling around a [Music] bin I don't [Music] know left home when I was three didn't
leave much the on me just this old guitar and an empty B boo I don't blame him cuz he running him but the meanest thing that he ever did was well before he left he went and name me suit it didn't cause me to die no it's
me I come through your town going to ride around and St going to drive everybody wild I have the only [Music] bring up
[Music] fire I'm Johnny you have another one no you need a motion for that yes yes take this picture
by Johnny Cas house a motion to have Bill fornis ATT tribute to Johnny Cash at the Johnny Cash concert for May 18 2025 I'll second no oh oh she can't make the motion
because she oh she can't motion just saying I'll make I'll make the motion for Bill fornes at the Johnny Cash concert for the May uh 18th I'll second that he sounds up for discussion anyone
has any comments is Eric there I am kind disappointed that we aren't gonna have ad do it but can afford me do you have any comments hear me
yes do yeah he said you couldn't afford him well I will let them know I will let Mr fornes know that we do have a you know backup a backup singer that can probably assist him during the
show [Laughter] ring okay any other good any other comments okay all in favor
I motion carries okay do we have anything else for the Johnny Cash concert nothing else okay um entertainment for the mayor's ball so I had sent out well actually
sent out um Salon I your link on the on the Gatsby band sorry the ml Pro DJs um they offer the photo booth and 4our DJ Services it would be $17.95 for
both um which is $1,000 under the budget that I had originally had allocated for um and we could also they also provide uplighting if that was something that we wanted to include um so I would recommend that we would
move forward with ML Pro DJs um I do want to let you guys know that they do take a 50% nonrefundable deposit okay and then I did I did send um about the bands I sent a whole bunch
of bands um but the subcommittee discussed it and it's more of a band is only secluded like it's cute it's nice but it's only one type of music band um a DJ can have more of a variety and then it includes
more stuff and it's cheaper um it was the photo booth and then but I saw also that they have like that that's his whole setup for the photo photo okay that's what I okay I got confused on that one comment um I think you're gonna get a wide variety with DJ um which will
usually play to the room um with a band you're you know you're stuck to that to that repertoire of the music that they know um what I would something that the subcomittee can look into um you can
look for a single like horn player or or clarinet player someone that you know maybe can play some old old Jazz 20s related music like during your cocktail hour or whatever and then the DJ would run the rest of the thing um having a
band is you know it's it's going to be it's gonna be really loud in that in that size room um and then once again you just stuck to the music that they know where a DJ will cover everything from the 20s all the way to today so that that allows once
again to see who's in the room um and in what you play to those people that are there um and that's the most important thing and the DJ would be able to play You Know music from the 1920s too I did find a performer but I she says to check
closer to the date because she does get um cont with the theme parks um she does like 1920s dancing and everything I think I sent the link I'm not sure I'm confused if I sent it to the subcommittee or if I sent it to us um but I just have to wait and see but she
does do like dancing so maybe to have her for 30 minutes um maybe during dinner like the magician that I know U Matt Douglas was doing for 30 minutes table magician so have something like that a variety um the Spartan Manor was
suggested by a SE from the CAC that SP Manor has a piano so maybe we can look into a Pianist going through cocktail hour that should be nice what do you guys think about that they could mus would be great yeah we can have that and that's yeah that's
something that you know you would do during that cocktail hour everyone socializing before formally going to dinner and and you know sitting down you know that's that's the perfect opportunity to do something like that you just got like light piano playing in the background you know things like like that that you know that's something to
look into you can look at that um and there's something else cigar rolling cigar rolling yes we were looking at that um to have a cigar roller there um and we can get the either sometimes they provide it or we can get it I mean I can get the same
people that did it for our wedding um that it's it's I don't know how to say it in English it's elano the ring I guess of the cigar and then you can put like Centennial um celebration 2025 I was going to say 1925 dating
ourselves um but that would be super nice I think um and then I did speak with model te uh Club did I mention that or no last time I don't think I did I spoke with model te uh club they're in Central Florida a lot of them are
snowbirds and they would be out but there are some that are here and they said that they would um see if they can have some cars come they have model T's that can come and people they can display it and people can take pictures they did have a question though um if
they would be provided if they could be provided food at the spart Manor that like are we giving them an invitation to go there they are bringing it free of charge they're not charging us anything I did look for cars no there
was no model T's but I was seeing the classic cars and you want it's too much money for that usually usually there that's something we um we could talk about later but there's there is usually a vendor table that we may want to consider setting
aside yes and I think at that vendor table um all depending on how many cars we're talking about if we're just talking Two Gentlemen with two of their cars which I think would be more than enough to take pictures in front of and people can go outside look at them take a few photos I mean if it's ends up two
or three I mean you're not going to get like 20 of them no no no I don't think it'll be that many four people to yeah I I think I think a vendor table which will include your your your those people um the cigar roller or you know
DJ you know it's usually accommodating to provide a meal to them right um at at at at events like this so um I would consider one of those tables being set aside as the vendor table okay um so that that can be allowed
that's that's a suggestion um if you're can have model T's I think you should have car as well yeah yeah we probably should ask him if he wants to have one of his cars
um you know one of his nicer model you know whatever his a special special Honda whatever they want to set up out there I did ask them for the kickoff parade they're going to come back to me on that so they can participate for the cars um and then I told them we gave
them a table of eight cim right I believe so I told them that they have the table of eight she said she was going to get back to me on that so I can tell her about the car to bring you said one of their nicer cars whatever car they want me whatever car just to compare to Model T I think
if they want to have a c everyone you know you know they want to have a car at the at the May 18th event if they want to have it at the kickoff parade if they want to have it at the mayor's ball yes whatever or in the parade I did ask for the um whatever they want to we weren happy to accommodate whatever they want
to do is fine with I think should be fine with us actually I have them down for a table of 10 oh a 10 oh okay so let me I'll tell her that that it's a table of 10 then because I told her a table of eight okay table of 10 and for Honda right to
Amber okay um so what was the other thing that's coming up we'll talk about that so we're going to do I guess the motion for a DJ instead of a band The DJ photo booth combo the DJ photo booth combo um
and is the light up included or it's it's an extra 300 if we want to do the uplighting does Spartan do the uplighting I i' have to ask St I don't I don't know for sure DJ is the DJ and the photo boot yes I think that's great um what's the up
liting the lights that on the walls and stuff right that's up lighting yeah stage lights you have stage yeah stage lighting that it's like when you come into a place and you have the light I think that would be nice if we it can be different colors too so
yeah if Spartan doesn't have it then I don't think they do I don't think they include I think that's something extra yeah so we can add that so let's just do a motion for that uh the DJ the photo booth and the up lighting
no What's the total amount uh it's 17.95 for the photo booth and DJ for four hours and then 295 for the up liting okay that's yeah it is reasonable so we have a motion for the DJ in the photo booth and the uplighting
1,795 the DJ in the photo booth and 295 for the uplighting I make a motion okay Adam is a motion second I'll second really seconds up for discussion anybody have comments Eric do you
have yes very very difficult to hear but I think you guys about the mayor's ball and you guys are discussing a DJ for the main entertainment as oppos to correct
yes the disc I had is I actually went through the proposals that I think somebody sent out I did like the gas band that they gave you the choice of uh as a sound like a five piece seven piece n piece or whatever I actually went out
videos thought you guys think DJ would be better Ser I'm okay okay any other comments yes all in favor can one of you give him a deposit motion carries if I have him call have a
DJ yeah we just we have a specific D if somebody I'll make a check request and then Kim are we gonna look for a Pianist then or does Spartan do you know Spartan I'll ask okay ask thank you and I'm going to ask her if she
knows a cigar roller too yes because I was looking at it but I don't know who to ask I could ask some tarp Springs um the next thing is the invitations for the mayor ball so the only thing I had um as far
as that goes there were it's 4475 to print them through CA and it's on a matte finish that's with shipping and everything but I did two examples one is
with a rounded corner and then the other one is just with a plain Square Corner plain Square Corner um the 4475 also comes with the envelopes so I wasn't sure of which ones you guys wanted to get $4,000 no
$44.75 it's it's here yeah it's in the agenda that was in the agenda we have it in our agenda yeah okaying the um how many do we need no this was for 25 how many do we need do we know for the invitations itself I was
just thinking only 25 because that's only going to the dignitaries right so I figured 25 was probably a decent number and if we need more how um how fast can we get them um I think it set is a 7-Day turnaround through Cana okay and then on
the ticket pricing discount printing can do 400 tickets two-sided gloss finish for 195 and we could have them in a week and they're local okay so that's another expense for the tickets so for the invitations we just
have to see if we want it round or we want it square square I like the round I like the round yeah we can get either ones yeah we can pick either one yeah they both come with the envelopes we it was it was just a matter of I was just gonna find have them put through the
rounded corner but then I was like well let me just ask you guys what you what you guys preferred first and the envelopes are just regular envelopes white envelopes y so are the pictures of the invitations in the agenda yes they're in the
agenda they're page 25 on the agenda same price I can't yeah it's the same 4475 okay and that's what shipping everything so their turn is seven to 10 days yeah oh the the corners are either
round or rounded or squared yeah round have I did have one question because the picture on here is not showing it like when you look at the invitation or this uhuh it's got the where the other does not the
invitation is not on the ocean hunted it's on the flyer gotcha okay just want to make sure I Mak sense yeah Cool's get out we like round round okay so I need a motion for the round
invitations um motion for the round invitations for 4475 second up for discussion Eric okay all in favor motion
carries and then what about the tickets oh and the tickets was for 400 two-sided gloss finish on a the card stock I don't think you're gonna get any cheaper for5 and that's through discount printing yeah do we
have a motion for the tickets for motion 195 for your motioning okay second for discussion Eric I'm good all in favor I I motion
carries yes so while we're on the discussion of the mayor's ball um I was informed last week that the city manager was instructed to find out about employees that were interested to determine a discount oh um he has he has
three he's received three responses um that were interested so um I I think because people weren't sure like what they were being you know just it was
just an email asking about the interest but not knowing what the price was going to be I think that's why he probably didn't get such a turnaround um he did send it to all staff and he've only received three responses so far so um do we still want to determine what that
discount will be to employees and to open that up so we can lock that in so my opinion on that and that's my personal opinion I think if you're an employee of the city um well I don't know how many employees are there in the city uh
6 68 69 68 okay it should be nominal like employees give a lot so and they don't get paid much and they don't exactly so I don't I mean if if it was up to me like if it was me I would say if they can get be
for free um City donate $10,000 so exactly so I don't know if that's something that maybe maybe that's something that it can be brought up if they can have for free and if they want to bring someone then then they'd pay the 50% yes right but at
least their ticket for free because I mean they do give a lot and like you like you said Kim they don't get paid enough so if they want to bring a person then they can get a discount but then their ticket should be for free I don't know it's my opinion I mean some of the guys in the
back they only make like $16 an hour so that's I mean that's that's not right yeah they make little money so so if we do this we have to budget a budget Well we'd have to budget that amount to be expended so yes you know I mean if you're talking 50 people and was it the
steak is 68 bucks and the 55 for the chicken yeah so let's say 58 bucks $58 for what 68 $68 for the for the state the Stak and yeah just say a St 55 for the yeah and how many how many
employees are we going to say 2 $ 4,692 $ 4,692 they all got stake if they all and they all came they that's 50 but if we did 25 you cut that in half as 20 uh 2500 bucks
yeah so we're talking about $2,500 to set aside the budget and we're g to do a 50% discount for their guest that would be $50 they would have to be50 yeah Eric are you hearing
this I am so it sound like you guys were uh planning on offering it for free is that correct just for the employee for the city employee and then their guest would be 50% off the ticket so their ticket would be
$50 what's your suggestion yeah I would uh hly we've got a lot of free tickets with command members whatnot I mean I there was very little interest that would M got back I
think said three or four um you know if if you open it up for free you have the potential that let just say 60 employees that work for the city and their guests let say 60 employees they be potential for 60 uh seats I mean I would I would
probably I definitely want to give them a break and it's even at 50% that's that's below the cost it's costing us so you know we're not to recouping the funds to do it but uh you know 50% sounds more reasonable to
me again I just concerns me that if you open up the threee then you got people that uh probably more people are going to show and you know we don't want to we don't want to get ourselves into trouble from a financial perspective on it I don't really know it's hard to say how
many people are going to actually purchase tickets or whatnot you know we could always reevaluate that as we got closer if we weren't getting enough interest P we could do something different but can maybe mat put it out again and like put put a price and see
is there any more anything anything is possible um I just the only the only issue I have with getting closer is that you know we're getting too close yeah people want to set this date aside you know you know and make that plan if we wait if we wait you know like into into
April and then say Okay employees now you can come for free well they're going to be like well it's only a few weeks away you know I've got something else going on that day yeah I think we should do it sooner rather than later we can do it out tonight figure it out what if we did like a
lottery where we pick 10 employees and then they can do a 50% on their guest if they put their name in a hat and then somebody pulls it out and then I'm just saying 10 it doesn't have to be 10 so a table of 10 employees yeah and then they can go in for free like 10 free tickets
and then their guest would be half the price and then the rest of the employees then they would have to pay half price yeah okay Eric did you hear that what Kim suggested did for so Kim was saying uh
grab like do like a raffle or Lottery that the employees put their names on and then they pick out 10 names out of a hat for free their guest will be half price and then any other employee and their guest can be half
price yeah that sounds good okay that's reason then we have a set amount yeah the manag in guest 50% their guest would have to pay 50% so they would pay $50 so B we have 10 people that get to
go for free and everybody else and their guests including people get fre they pay % yes yeah that sounds good okay you want to do a lottery or do you want to do like department heads no it's
a Lotter it's a rock Lottery a stipulation to that if one of those 10 don't want to go we pull another one so we keep it a 10 yes well I think it would be only the people that want to go people put their name in put their names in those interested people oh we're not
just going to put every employee no whoever's interested put their names in and then we pull their names out let just do that like next week or something yes so they can save the date yep I think we can do that so so that we need a motion for that
motion to do the raffle for 10 employees to go for free and then every city employee and their guest is 50% except those 10ve no what I you have to say okay sorry here and then who did the second Janet
second oh second is it up for I mean any discussion anybody has comments Eric do you have comment yeah just one more thing so do we want to these 10 free tickets if they put
their name in um required to use those we don't I guess what I'm saying is that let's say that 10 people win and they don't show up um should be responsible for for paying
for that ticket you some people put it in just to take a chance of winning it don't have any intention of coming I mean free tickets out but I want to make sure they use [Music] them we just saved 68
bucks charge because we have to give them a head count the week before yeah that really I don't have a um have to use it something happens if they it's an emergency what are you going to do I mean we have two two
people that are I think I think we could table that pointy like make sure for Ticket used it gets used and they're not just gonna yeah yeah again
at the end of the day we if we if we sell it out and we've got 10 seats there people being turned away from you know paying for the ticket we we had a waiting list or something that they sign they can't use it that they can put back in circulation again I just
don't want to lock up 10 seats that people don't havep that would happen but it's always better to kind of build something in to make sure you don't have thaten can the employee give their ticket to someone else we are doing names but can they
give their ticket to someone else I I think the most yeah I as long as long as the seat is filled I think that's I think his point is he just wants to make sure as long as the seat is filled so e $68 s yeah I mean I think that's his point
um speaking of uh speaking of the seats Eric have you did you have a chance to look at the letters I sent you for to include with the invitation [Music] no I'm I'm take take a stand at doing a
personalized one I probably use some of the content from one or both those but I didn't like either one of them completely I'm gonna I'm gonna do something please and I'll get that to you I know we're talk we talked about
buying the the invitations and stuff so I've got a couple days I'll try to have that done before we have the weekend next week all right and are as far as the list of dignitaries do we have a formal list or what we don't have a list
but we're working on it um okay hopefully by next Tuesday I'll have a list of who we're inviting and then I would assume that our all boards and committee members are going for free and Council not all not all of them I don't
think no not all didn't we say this like us it was this committee yes this Centennial committee and and okay and city counil city are we going to offer the 50% to the other boards of committees for the city or
no that was just a it's just a well 50% you're talking it's $18 for you know C's got to Shell out for every 50% off ticket [Music] so what do you think
% to yes yeah how many are we talking about I think that's that's nice nice gesture they you know while they may be different uh different set up financially than than our city workers
obviously but they do serve on the City Board committies which is you know they do that for no pay so I'd be on board with ext discount as long as like budget allows well I know you're concerned about the $18 you want Ian is do we want to do do we
want to do a 25% discount for the other for the other boards that's 60 people at 50% it's only a th bucks give or take so I mean we get another 10 grand in I mean we kind of budgeted everything out so we get 10 grand I don't think it I don't
think it'll is that just for the that's 6 that's 60 people if we gave a 50% discount and we paid the $68 for tiet that'd be roughly a little over a thousand bucks which I don't think you're going to have there's not that many boards and committee members and we're not including their plus one
though or are we including the plus one too L 60 people all together that pays 50% and that's on the highest that's eating the steak okay which I'm assume everybody would want steak their chicken's good Ste okay
so I'd like to move that the other members of other committees within the city um just the members turn your microphone um that the just the members of other boards within the city can get 50% discount okay so just the members
just the members for just the members of other boards and committees to pay 50% off um correct off of their ticket correct their guest has to pay full price gu to pay full price correct that's fair that's fair that's fair okay do I have someone that seconds the
motion I'll second okay up for discussion Anyone Have Anything Eric do you have anything on that one um all for their guest as well or is that full price for guest no full price for their
guests okay and yes okay yeah sounds good okay all in favor I motion carries the first one we didn't finish the first yeah we didn't
finish so now for the employee should it be instead of 10 should we do five people and then they'll have five guests why don't we do this why don't we make a motion to do up to 10 there was already a motion oh no we had finished yeah we have a discussion though and then Eric
was saying no so maybe we have to redo it sorry why we say up to 10 and then we'll just see we'll send out a new thing to everybody and see what kind of feedback we get for that and how would you put the email though I mean we just say you
know the first I mean I don't know say uh well 10 10 employees can go for free if we get more than 10 people it'll be into a raffle and or something like that I don't know because we only got three at I mean I don't know how I don't know how but if you tell them it's free it's
probably going to get more interest too yeah I think it should just be a raffle they come and give Ashley their name in a little and she puts it in how we push the free thing yeah I mean we right now right now we not giving a discount or anything we only got three people that's
interested so I mean I think if we shoot the three thing the free thing you know we may get more interest in it but have like a number though like I I will guarantee it's free you're have a lot of because I
mean8 value right I mean you're talking about a meal entertainment basically yeah if it's fre you're it's not free you guys bud wise you think Tam's Good's a good number encourage
participation we'll we'll shoot it at 50% got make sure we don't have open up bu people don't pay because you B sponsorship money what if we if we already agreed to
10 so why don't we just put it at 50% if we get you know nine people it's going to go at 50% we just let them go for free up to the 10 you know what I'm saying I [Music] mean I like the if anybody is interested put it in the Hat and we will
give yeah P it's just a rle well then all 10 are GNA go I mean but I think with it's they know it's going to be free also at the same time say the others are anybody else is 50% I think we have time I think let's let's put it in as let's
put it in as for the first 10 see how it goes if she ends up with 40 people by next week we can all sit here and have another have another go you know discussion about it but let's I I think we've got we got time let's get this rolling and see how many she actually
gets okay so we are always open up right open I think the most important thing is to get the dignitary list out as soon as possible um because most of these
officials are going to have to set this date aside and their calendars fill up really quickly so we're getting very who they are well I think I think I think we're talking about County Commissioners um Senator congressman state represent huh the state
representatives State Rep um I think we're we were going to send an invitation to the governor's office um Council uh mayor of Newport Richie um I would assume the city manager as well of Newport
Richie sure so um I think what did he say he said send one to president Trump but we might get a letter you might get we might get a letter you might get a letter you might you might get a letter from the president responding to
you well absolutely I do want to add too the the invitation has an RSVP on it if we if we extend this free ticket to employees whoever's interested in this raffle they
confirm by rsping that they're going to attend and if they have a plus one so that way we have a little bit of an idea of for that 10 if anybody is going to have a plus one or if it's just them and confirming in a way that they will be there
yes um I like that idea so then we're going to do a motion revising the motion think we're going to table it yeah I thought we did the motion I think we need to get out the fact that we are going to offer at least 10 yeah so that they can send it
out amend the motion amend the motion thank you amend the motion uh for 10 employees to put their name in a raffle to go for free and then their guest is going to pay 50% of of the ticket who for who is first for the
motion motion Adam would have to amend motion I in my motion to include 10 are you amending do they have time to pay that that that plus one everybody's gonna have time until the RSVP date that we have yeah so Adam amended his motion
who uh Jenny are you gonna second it again sure Jan second the motion any up for discussion any comments Eric any additional comments the um the only the only question I have is that um for these
discounts if people are going to pay through the portal um is there an option to do that do we have to okay so they'll just pay well I think city employees are already coming into the city it would not be hard for them to just pay so that everybody just has to
pay we'll just have to suggest to them to do it that way the portal okay yeah all in favor of the motion motion carries and then um we have anything else for the mayor's
ball I don't have this time I did want to make a comment for the business expo that I had brought it up I we're going to speak out it um for the flash sale I was thinking of having a flash sale for like a week for $50 for the vendor spot that can be an incentive I don't know what you guys
think we don't have to change flyers or anything like that it would just literally we would just put it but then again I think about paying online that's do it it's not going to work well if we do a flash sale for a week once again same thing um we can just emphasize to then to pay um pay check pay you know
pay check cash and so then that way it's done and we time say look special flash sale for the business expo um by check or cash um you know you know this this time only you know to you know please participate so and then that way just
the portal will be the portal and we can just do it that way I think the same way as what we just discussed for the for the mayor's ball so that way we don't have to keep altering the portal and go flip back and forth I think that's the best way to do that and then I I'll be honest with if I if I was a business person I heard about this I have no
problem paying half off to to sign up for that so okay so the inside spot would be instead of 75 would be 50 and the outside spot which is only limited to 10 would be 25 instead of 50 for one week right and then when would that week
commence um you um how would you adver just on Facebook and and all that um let's go from Sunday the 23rd to Sunday the 30th so this Sunday to the
following Sunday good with that hey can that be put in the city's website yes okay so for March Sunday March 23rd to Sunday March 30th can I have a motion for that what is the
charge G be it's a flash sale so it's 70 um from the vendor spot inside instead of 75 it's 50 and then the outside spot which is only limited to 10 which we have no one now would be instead of50 $25 all motion for the flash sale I'll
second um open for discussion any comments Eric do you have any comments on that flash sale want change in price um just for the week to have an incentive for more businesses to apply or like to register we only have three right now so instead
of having just for the week of March 23rd so this Sunday to the uh Sunday March 30th have the vendor fee for the inside spot instead of $75 to be $50 and then for the outside spot which is only 10 spots it would be limited
instead of $50 to be $25 and it's just a flash sale for one week and that event doesn't really cost us anything that change pricing on the portal no they have to that they would
have to pay by c um well by check or cash or whatever it is they don't have to do it by credit card that's going to be their their little incentive alline perfect so all in favor
I motion carries thank you and then do we have anything else for um item five discussion on entertainment for upcoming events anything else okay um just to follow back up let me ask you because I know you
spent a lot of hard you know a lot of time on those flyers is there any way to do a simple like cut across flash sale on on that banner I mean on that flyer in case we wanted to hand them out or anything like that or do we not want to even touch the flyer I just think we need to do it on
Facebook Facebook facebookite okay all right that's fine can that be done on Facebook and then we can just share that one or we just on I can do a I can I can make the fly I can resize the flyer to a Facebook post and then put flash sale on it and then do a
post to go perfect I just share that and what we'll do here for the week at City Hall for the for for the table we'll we'll put up something for the table okay you know so at least anyone through the door from March 23rd through 30th we'll do it for the table okay but so
those those things okay and then we can start advertising it from this week I mean it doesn't matter from whenever she's already made events for several several events she's made events on Facebook that could um the uh the car show the the car
show golf scramble the food truck night the fishing tournament and the mayor's ball all have events all have events on Facebook as of right now the portal is all is included in the event um the link works they B the QR codes on the Flyers all work um if any
of if anyone needs more flyers let me know we can print them out but they can go out every it's been cleared by all the subcommittees those flyers can go out we're also going to be working on the other events as well so and then
even just so you guys know where tickets um on the Facebook event it's actually the registration it takes you to the portal for register so it's not really a ticket it's really more for registration but it'll take you right there if you click tickets and it'll bring you right to the portal to register perfect and
then I do have a question on tables for other events um are we going to have tables selling uh tickets and promoting other events and stuff at at our events like let's say the fishing tournament um all our other little
events so I relate a question to that so um I think that we need to um are our shirts going to be ready or is our Banner going to be ready um because our first April event is on the 12th at the at the car show and we need to have
those things up because we said we were gonna have banners banners just a couple of days um for the general Banner that covers is it ready well I can put it in and she can make it in a couple days she's the proof is done everything is good she's just waiting to
actually make it and that just takes a day or two let's get it ready so so the t-shirts I wanted to discuss with the committee um chairman Hoover made a couple of small suggestions um when Ashley has a moment she can pull up the
t-shirt on on here we discussing this in this event in this item or are we waiting to Old business for that oh I'm sorry are we still number six I'm sorry we still have subcommittee event updates item as well so let me just move then went into that okay agenda six subcommittee events
updates do we have any updates I think we went through them all yeah okay you're good give me a second I'll pull the shirt yeah the only thing that I had a question about because the flyer for the golf tournament is not
online not online where on the calendar no I'm actually still have to update the calendar events themselves okay I've done the uh I think I've done the car show and I've done I gotta continue doing the events themselves on the website okay I'm I'm trying to send
people to the website so all right I'll I'll have that updated hopefully within the next few days that's I was just check it if you go to discussion too under the actual event it has both front and back of the flyer too yeah oh no it was all good I was um getting it on the actual
Port City of Port Richie website that's all yeah the flyer no it's all good yeah okay Eric are you still on yeah but of course I can't see it I you can share it to the zoom or not oh hold on just a moment she's gonna try
and then let me just move on to the old business and wearing t-shirts now okay so I talked to Chairman overover he stopped me the other day um he just asked for some slight Chang um for the Centennial Committee Member
list and the city council it was just a matter of just spacing and making it look a little more organized um they centered my name with the rest of the commune members we closed in the spacing between the the committee members there the only thing they're going to do I've already talked
to them about is to move the word Centennial committee members just a little more to the left so it's completely it's perfectly centered um but so after I have them do that these are ready to print that's all 22
sponsors um what I needed to know from the committee we have not yet received a check or the paperwork from uh the Port Richie LLC the the developers um are we waiting to print
the shirts until we receive that or am I going forward in printing now them I think we should don't have the money and they're on there what if they don't I mean I understand that they committed to a check but everybody else had to provide their money in the paperwork do we
remove them and then well that's that's why I wanted to just confirm with the committee um I know somebody should have said something to them to let them know that the cut up was off and that they went and beat if you're going to still you know sponsor then you your name
would be on the sh uh they are a $10,000 sponsor though and I you know like I said I spoke spoken with um chairman Hoover he he he pretty much says that it's it's a done deal um Eric if you uh chairman if you want to weigh in on this
um yeah yeah I'll cover the 10,000 if it doesn't come in just get it done okay okay do we have a for their logo is there on the shirt it's right under
under oh it's already there one right here this is all 22 sponsors that we have or even the in kind everybody's on there every single it looks nice need okay okay so a motion to print the shirts yes I'll make a I'll make a
motion to print the shirts all second any discussion ER I got one comments it looks way better like you said if they move that Centennial members over to the left it' be good the only thing I can see it even on my
screen here is all the names do not line up and I know we we talked about if you look at on the right where it says mu hover and B that spacing is is less than the ones above it I I I I say they they make sure those
are you see uh even my name across the top doesn't line up with the the one on the left so Al should go straight across and they same sping between all of them I said you could you could put those a little less spacing similar to what they have
between like Robert Hub and Lisa Burke use that same spacing but it has it needs to be consistent throughout all that okay I can see it's see up and not yeah and I and I and I went there today and explained that to them and
that's that's going to be done so I will not they councilman versus he's a mayor and the vice mayor but proof it ain't going to be on the shirt so they need to make sure that spacing is correct okay it looks it looks it looks crappy
yes I don't know why that's I don't know why the space spacing and and the the lines don't line up correctly I sure they do that I will make sure before they print that that that that hammered down and done and
done in the proof so I will make sure on that um okay do we continue the motion okay um all in favor I and then how long that the t-shirts were no longer
like a week Max Eric do you favor the T-shirt with the changes yes oh he did okay as long as it was changed okay um motion carries okay banners we spoke about
banners so banners like I said there the um the banner is ready they just wanted to wanted to print which only takes like a day or two so I will give them the go- ahead to print the the banner now it's the banner that we all discussed that has the two logos on it just basically says centennial
celebration um if individual events want subcommittees want banners for them you know you know you know let me know and I can I can get pricing for that um and then the Flyers as you can see up front um Kim
has updated all the Flyers as per every subcommittee's um specifications um those are all done there's matching events to those um those will be uploaded to each calendar event on the
website very soon um and then we're going to go ahead and and finish off like the kickoff parade um the Johnny Cash concert and the other other events but we wanted to get these done because these are the ones that uh you will need time for to to start getting um people
to sign up on especially the fishing tournament golf scramble U mayor's Bowl um the car show car show is actually first so those those four events especially and then the food truck night is you know you know is available for Cheryl as well so
that food truck one hasn't been approved yet that was that's oh that that is new and we haven't heard from Cher yet but we went by the specifications of being $100 and uh per per vendor and the uh and you know date and time so so we
have to table this one for next well yeah old bus we we continue on Old business um and then uh we might we might have some other uh others ready by by next meeting but those were the most important because they're their most
earliest events and require um people to sign up for was everybody okay with this design on the food truck one I mean obviously it's member Taylor's event but is everybody else okay with that I think it looks
great I don't know if it it cut on y'all's but like the ocean Honda looks like the bottom of the words are cut off is that printing that way or no no it's not it's not printing that way so it's just the page
good maybe how it's scanned into the agenda yeah it's fine because it printed fine on her page so I like what you put here calling all Foodies and make a motion toour no no we
can well I still have one more thing which we had talked about um so the table for future events I I think at least starting on the 12th we need to make sure that the Banner's there we need to um I think sell shirts sell
mayor Ball tickets I think we should um we should put that for next meeting and then we can also have who's going to be tabling who's going to be there because there there has to be designated committee members of course but that's what I'm saying yeah so I think a table
like we have out front here with the the Flyers lined up and then some room for you know for the t-shirts andar and and whatnot should be set up I mean at each event so absolutely um I guess the 12th
would be our first event so you know we have to prepare for that so okay um but you know I agree that we should have some sort of designated table um for that so um probably have to consider a tent too
because you know it's going to be outdoors so but we'll oh yeah we'll have that we'll we have that that'll be available that's why having the mayor Ball tickets ready and the shirts ready the banner we you know is part of the sponsorship packet that we would have a
banner so you know all those things I know but I'm saying we have to make sure that it gets to these events and the tickets we're going to be like let's say for example on the 12th we have a table there and everything the tickets are there we when they pay we give them the ticket is that what we're doing we're
going to have a designated ticket pickup day because I thought we were going to have a designated pickup day was it will call yes you're right at the you're right just gonna keep the list and then do a well call that's right exactly I knew it okay discussing like that so
then we don't need the tickets I mean if they come in they come in but if we don't need them at for our no no you won't need them to sell them what you could you I mean I guess they're more or less ceremonial you as as a keep sayfe yeah because you don't want people to just crumble it and Stu aren't we adding two tickets into each dignitaries
invitation though or no if you have them by then but I don't think they will be needed you can make we can print mock tickets if you want just just a a symbol we had just talked about it I just wanted to make
sure okay cool so are we going to put it in for the agenda for the next one okay perfect and make a motion no not yet yet anybody have any other comments Eric give a
second second Adam's ready to go second okay he's off already oh he's off okay second second second open for discussion