uh we are going to move on to the strap plan okay team if I could grab the strap plan presentation on the screen thanks so um since midy year we've been engaging
our community around a new strategic plan and so tonight we are bringing forth um our initial draft that's a culmination of the work of a variety of um engagements with our community um and
I'll kind of set the context for it we also have some members from our core planning team who will speak about um their experiences um tonight as well and uh let you know kind of what we heard from our community on an at large um survey um with some themes that emerged
uh and then some next steps um just to give you a little bit of a background and we've some of the the information you have seen uh throughout the course of this year um but obviously this is a a plan that that's designed to um guarantee a vision
for Success um and it's multi-year this was a big conversation in our core planning team is do we do this every year and the answer was no you don't do this kind of a lift every year um but it is something that should have some staying power and um and and and I think
that was kind of the challenge too of how do you have something that's broad enough for some staying power but meaningful enough that you can feel it today so that's that's something that we really grappled with um uh Strat plan aligns um our community's values uh and
commitments um to measurable outcomes allows our administrative team to develop strong robust apartment and school Improvement plans that are aligned to what the community would want to see in in their in their school experiences um and then uh lastly it
communicates the priority the priorities um as the saying goes if everything's a priority nothing's a priority and so it really helps us bring a focus and one of the things that I really like to make sure that we uh stress is that uh not only does it give us the priorities of
what to do it gives us permission to say no and to stop doing things as well because we could ask ourselves how does this align to this priority and if not then why are we doing this so another really important aspect of of uh strategic
planning um next slide so um Strat just fill it all Strat plans um you know they're they're something that's uh designed by a group of folks throughout our entire Community um they are
long-term kind of strategic District level goals um and it does serve as a guiding an overall guiding framework and I think the biggest challenge um for those who really participated as well as well as just anybody looking at a strap plan um it's not inclusive of every
little thing that we do in our district um there there's a this is the tip of the iceberg and there's a big portion of it that's beneath the water line and that's where the real work um gets done um Strat plans aren't just a one idea or
this is my pet passion um and I want to make sure I get this into the plan because this is what we're going to do um it's not that narrow so it's a of being Broad and narrow um and it doesn't detail every little thing that we do and
I think this is probably one of the biggest questions of our core team was these are very lofty and where's the how and the how goes into the management aspect of things versus the governance um uh strategy setting um aspect of
things and we'll talk a little bit about that distinction um and they are not a rigid requirements Strat plans are somewhat organic um we do put stakes in the grounds around our priorities but like I
shared earlier uh they have to have staying power uh this is not something we're doing every single year so we want to make sure that we've got some staining power um in the Strategic plan um a little background about our timeline here um we our current
strategic plan was developed around 200 200 2014 uh um in 2018 we did a little Refresh on the strap plan and then this year we've done a comprehensive engagement to completely um uh make a
new strategic plan you'll see carry yours from our current plan you'll probably see carryovers from other plans that you've seen from other districts that you're familiar with um and you know a strp plan is fairly common of what you would see across particularly
within the education industry we all focus on a lot of the same things how we do it is where we start to uh differentiate from one another uh as respective districts so our process was one as I stated that began U this past uh January
and it took us through um just a couple of weeks ago in uh the end of May um and we did have to make some adjustments along the way uh this was something that we wanted to take our time in but obviously we knew that we wanted to get
this done in a a reasonable time frame on average you'll find many organizations uh in education taking about four or five months to do a strategic plan uh generally speaking um but when you're in a deep conversation with Community it's hard to sometimes
stop the conversation you want to kind of let things play out and that happened from time to time both in our um Community engagement sessions as well as times with our core planning team sessions and quite frankly even the administrative team that was uh
facilitating some of these processes and kind of debriefing and you know culminating some of this this work so um uh but there's been a series of meetings um throughout our district and throughout our community um with a variety of perspectives and just to give you a sense of kind of how this work get
guided we started very big and Broad with four large questions that um developed a significant data set a qualitative data set and if any of you have gone through qualitative research
um it's very messy uh you're making meaning and doing a lot of co-interpretation with um what individuals said um because qualitative research context matters and so if you weren't at the table when that
phrase or statement was said and it's just sitting on a piece of paper you're like what does that mean right and so as res SE archers we often times have to contextualize um what is said and so we've started with those four broad ones
at that initial data GA gathering phase we then brought that to our core team for some co-interpretation initial co-interpretation we then went back out to our community with a synthesized version of what we gathered from that
initial data set and said did we hear this correctly um are we reflecting this back to you correctly is there something missing in um so that was our second timeout Community provided a lot of feedback and I will just say our participation grew significantly from
our first engagement session to I think our Max which was close to 65 or so people um at a um Community Gathering and so that was great to watch um and that our community responded to the request to say hey next time grab a
neighbor grab a friend and please promote this because we wanted to get this out there as much as we possibly can so after that second time of our broader Community we brought it back to our core planning team to start doing some initial framing okay and then from
that initial framing we brought it forth um um to an initial draft which you all saw several weeks ago that this is where I think we got hung up a little bit in the weeds as a core team the draft wasn't um as complete as we intended it
to be for you all and you all provided some context and feedback but generally speaking as the board you said you know what we want to continue to empower the core team to do the work we we don't want to take that from the team and I made an offer to modify and adjust our
timeline of how we would do that and bring it back to the core team to finish that work and then ultimately bring it back and adjusted that date so appreciate you empowering the team continually and our community um and being a little flexible um with that uh that timeline and then it brings us here
tonight to present a strategic plan um to you in its uh initial draft form we had a phenomenal core team that was part of the process we had about 52 people or so that were part of that core
team um and it was inclusive of our parents our students our staff uh City leadership um uh School Board Representatives as well um and and myself and I'll tell you it was a dynamic team and one of the first
things I think I shared with the board and I believe I shared with the um strategic uh planning core team is that the product that we create is not going to be fundamentally different than many other school strategic plans that you
see they're going to focus on academics they're going to focus on stewardship of resources they're going to focus on community engagement like these are the big pillars that make up public education to not have them in there many of us would be shocked but the process the
process is where the magic happens and one of the things that we are very proud about is that while we engaged our community we built Community there were folks from various walks of life folks who had never met one another folks who discovered that they actually live in the same neighborhood but never saw each
other you know in on the Block right and said oh I lived in that neighborhood too and so I mean we heard these things so it was great to watch our community come together and coming together for a very high purpose of putting together some
priorities strategies Mission Vision that will help guide the work of this district for years to come and so I want to thank our core planning team um who spent a lot of hours together and a lot of time together um to go through data
and I'll tell you we've had experts um statisticians on the core team who actually did this for a living and then we had students who have never engaged in such uh uh an engagement um and uh and we have folks who were brand
new never participated in our district and we have had some who have been on a historical team uh of of some sort in our district so a lot of varied perspectives and it was a beautiful thing to watch and I can tell you our first time together as a core planning
team um our teachers can empathize with this as an educator you develop the best lesson plan and design and you you know you spend hours on this and you come before the class and you present this and then something happens that you didn't plan for right and that happened our very
first night um as we were closing out um one of our participants said you know you're asking us I'm paraphrasing you're asking us to do a big lift and um I would like to kind of know who I'm with and I would love to have some Community
Building um because I I I feel like a complete stranger here and so can we make sure that we're doing some Community Building um throughout this process and that was the request of one which I would imagine was probably the whole team um and so every time we had a
a community builder at the beginning of every one of our sessions and you could just see with every session of the core planning team trust relationships open conversation just continue to grow and grow and grow over the course of the time that we're together so again a big
shout out to our community and also our core our our core team and tonight we actually have a few members from our core team that I would like to invite to come forward um uh we have Anna Lee and Bill who are three members of our core
team and then Dan um borgan our our board rep he was also part of our core team as well and so I would just like to invite uh them um to come up and say a few words about your experience and just thinking about the months that we spent
together um and some of you participated in some of the listening sessions and some of you were on the core team or some of you are both um and just kind of talk about you know what engaged you most um and are what are some things that we should consider as we move
forward and some some lessons learned along the way and and and I'll just say there were times where things got tense and then there were times that there were you know lots of Celebration um so it wasn't a perfect process there were things that you know
you know as as a group we wanted to make sure that we would work through as a group but then also some things that we might want to consider as a district as we engage these types of things moving forward as well so um Anna you're standing uh I'll ask you to go first uh and I went ahead and wrote a little
something so I'll kind of read I do better when it's written down rather than just off the cuff so um first I just wanted to say thank you to the board and administration for selecting me to be a part of our strategic planning process I've really enjoyed uh each step of the process and learned a
lot through um you know listening with community members and and having conversations um when I first learned about the the uh strategic plan I knew that I wanted to be a part of it um moving forward and so I'm glad that I was able to do that
um so where was I most engaged uh I think my most engaging piece was being out into the community doing those Community engagement sessions I went to four out of six of those and and just was blown away by participating in those and hearing different perspectives and
thoughts of of our community members around us um also really uh dug deep in into the really the core um conversations that we had surround ing our priorities um and mission statement
um just really we had some tough conversations for sure some ones that were maybe uncomfortable at times but I think overall everybody listening collaboratively together um it it it was really engaging and really nice to be a part of um I also really appreciate the
district's efforts to ensure opportunities for our community to engage and provide their personal experiences and desires for the future of our district um and as overall I feel that the whole process allowed for a multitude of different perspectives to be shared and considered um but with any
process we know that there are places that we can uh improve and the first area I felt Improvement could be made was during our community engagement process where I felt like there would maybe be a different way to really see top priorities and themes that were
coming through with the ranking system so making sure that if it was brought up multiple times by different people at the same table or people were agreeing with certain statements that those were kind of of raised to these clearly are bigger themes that are are really supported by our community um and then
the other area uh and I understand that's kind of where the DOT sticker process came in but I think that kind of ended up being a little bit more confusing than actually driving what our top priorities were um and then in that within that typ priorities just kind of
understanding from our community's perspective um what does academic excellence or proficiency look like it's looks different to everybody and so kind of understanding the the more deeper part of that
um let's see oh and then I guess I would really have liked to see the student or the survey data that came out from our community I would have liked to go over that and and be able to look at that as a core team prior to presenting but I understand time is a big issue so I
would have liked to have a lot a lot more time maybe a couple more meetings even to to kind of go over um all of it and to really nail down our community's desires um let's see I think that was the ones I had for
that and then um what are my biggest takeaways um I'd say uh our biggest my biggest takeaways was that we have a community that's very passionate engaged and invested in our district um and they're really uh want to ensure that our
district is among the top performing districts in the state as well as ensuring our district provides the highest quality opportunities and education for our students um and my last takeaway is a personal one and that's that I really enjoyed and imp passionate about engaging with our district and community and I'm excited
for future opportunities to collaborate and lend my voice to helping our District's future grow thank thank you Anna really appreciate you thank you um bill do all of you want to
stand sitting for a long time it might hurt to stand yes just stand for 10 seconds be so numb should we do here thank you that's well done as a um almost like a substitute teacher would
do wonderful thank you we're sitting ready yeah yeah I just got my student teacher's uh license a month ago used it three times wonderful we we'll see how the students think of it as we go forward they will love it that's
awesome there were there were three um um items that uh I wanted to touch on and and the first one was at what part of this process was I most engaged and so I I needed to look
up engaged so I went to the dictionary and it says involved in an activity greatly interested committed well I was greatly interested throughout the process I felt very good about being selected felt honored it did
take a couple of sessions for me to get totally immersed in understanding and synthesizing the qualitative data that came from the feedback why well I am very used to a more quantitative strategic
planning uh system strategic plans that support a safe working environment and how to make more money now and in the future in other words a strategic plan for a for-profit publicly owned
business nothing wrong with it that's just what it is so here I learned that uh this this strategic planning process and I think it's correctly designed for the qualitative data collection analysis it it did get us to where we wanted to go so I compliment all of you on the
school board Dr Thomas and the senior staff for putting together an outstanding process now let's talk about future considerations what would I see doing differently consider making the
Strategic plan a living document review One Core priority in detail each year with a task force that includes a higher percentage of teachers along with students senior
staff parents and community members some questions that you could ask is the school district actually making it a priority in the annual plan is the school district making measurable progress as
expected and if not what should be changed I believe this annual core priority r view would help Foster more engagement and then last what was my
takeaway I am really really impressed with everyone who participated in the community feedback sessions and core team meetings a few descriptive words come to my mind intelligent
curious different experiences and most importantly passionate about a good education for every student so here's my takeaway from that this community has many smart and talented members who are willing to
help take advantage of this resource actively engage us the Strategic plan core team is just one example of what a Community Partnership can do thank you thank
you all right hello I'm Lee Corby I have been serving as a peer coach but I'm trained as a high school science teacher and I would say um I felt really excited to be filling out an application at like 4 in the morning going oo will you please put me on the Strategic plan um
because I think having a vision for our district and trying to describe what we want education to look like for our students is really important and so I was excited to be a part of it I was most engaged um in thinking about like who was at the table I thought it was
really cool to get to work with someone who had been a part of the process um in 2014 and could offer like a rich um context to why we say all Learners and not all students and um that sort of
History was formative but I a teacher at heart and getting to work alongside students and getting to see students care about the district and um lend their voice to help guide you know at times crusty old adults uh in shaping
what this plan can look like I think that that's where I get most engaged knowing that uh students like Dan care about the process and and want to be a part of it that that was really inspiring um when I think about improvements or considerations I
sometimes wonder do we have all the voices of our community members I think that um you know I like to be curious and creative and thinking about how can we reach out to everyone and get them to come and participate in community forums I think uh we were creative and offering
different locations and times and yet still as a parent with young children I'm like yeah but it's tricky to get away um and so are there creative ways that we could could host smaller focus groups or do phone interviews or rent a
bouncy house and provide babysitting and interview parents on the side while kids are playing some you know some out of the box thinking to make sure that all of the parents and families that are a part of this community have a real fair shot at um lending their voices and
their perspectives and then lastly I would say uh my takeaway is you know I think a lot went into this plan is it the Strategic plan of Lee corby's dreams no it's not like the Strategic plan I would WR but I
think so it's data driven so many voices were a part of this and um people who did participate had to participate right we had to do a consensus vote on every measure um and agree that we could all live with this and so I think the fact
that a lot of planning and the proc and the data that went into it was so solid I think it it does really represent our community I think it is um collaborative in that and um we all kind of got a piece of what we were hoping
hoping to achieve and then I think I can stand by and say yeah I can see um a good plan there so thanks thank you thank you and Dan if you want to say a few words he's one of our four students
that were part of the process uh I remember when I was a student so long [Laughter] ago um I got to say what really uh drove me to like join it was the idea of like uh gting the leave something to help you
know prior like high school after I leave and when I first showed up from day one it was just so awesome to see all these you know staff and community members that uh were so eager and excited to do the same thing and getting to work with that uh group was just um such a pleasant
experience I'm really grateful for um I was most engaged I think when we would break into small groups to discuss either like the mission statement or the uh priorities and the conversations I mean we could have gone
until midnight um and it it always brought up different perspectives that I never would have thought about and and getting to be a part of that and really dig in uh was truly engaging and I'm really grateful for everybody who who brought uh great conversation points to that because it the plan would not have
been the same without it um what was the next thing uh I wish more student participation would have happened and that's kind of on me and my peers so my bad but um seeing more student and uh I
think also teacher uh input from like high school teachers would be interesting um just cuz and that's a little a little biased just just cuz I I work with so much of them and I know they have so many ideas um that's just something I would have liked to see more
of but that's that's just how it happened but I'm really grateful for the opportunity and reflect very fondly on it so thank you more than welcome thank you thank you team and uh thank you all for agreeing to say a few words and this is
just a small sample of the many perspectives and they're very different perspectives and and that was the beauty of this team um you know we often talk about asking questions pushing back and challenging one another and this team lived it so I really appreciate this
team digging in and as Anna stated yeah there were some heavy lifts sometimes and you could just feel it in the room but people didn't lean out they actually leaned in so that was pretty impressive to watch um so thank you core team um and and again there was a lot of
community input uh the core team was just the one to doing a lot of the behind the-scenes synthesizing Etc but as Lee stated a variety of dates we try to accommodate you know weekends week nights um afternoons evenings uh morning
sessions uh you know we tried a multitude of ways of doing it and so you can see those uh on the schedule there um and then the next slide you can see that we had a variety of different you know participation again we shared this with you um previously I know but just
for for folks who might not have seen this watching online a really good mix of folks throughout the um initial Gathering I think that was at uh Prior Lake uh library that picture there all right and
uh as Anna stated at the very end and and and I think Dan's right yeah there are there were a couple of thats that we could have gone all night um the flow was just that good and we probably could have used the time um but we understand people have lives and we weren't going
to probably have a lot of folks that would stay till midnight but at the very end um and and actually throughout different points of the um the engagement one of the things that Dr zush was really mindful of uh in qualitative research uh those of us who
are steeped in that in in our research backgrounds we did a lot of analysis and so we're very trained to do that but every qualitative researcher needs to disclose their bias and their involvement and things of that nature and so um you know one good thing about
our artificial intelligence is that it does it can be a companion tool that we can utilize to help synthesize or get a process started and so we did Leverage that from time to time throughout this process um you know if I had a hundred
different statements I could plug them into you know different tools that we use and say give me the top five themes from these 100 submissions and it would generate now I'd obviously have to read those 100 submissions to check for accuracy because we did catch that our
initial time together as a core team and I think many of you could vouch like well wow this is this is interesting how this goes up and then some of us were doing it live in the moment people were putting stuff into you know their different AI um um forms in their groups and so that was a conversation that we
had and we leveraged some of that so at the very end to the point and trying to keep keep this moving um we did open up the survey at large um to our community for the plan that we landed on as a core
team and um we had that open for about a week and um people were asked about what resonates what um uh concerns them what might be missing and there were 181 oh
let me just back up a little bit I also want to talk a little bit about the survey process um there has been some feedback this year um and last year about our survey process and there's questions as to whether um is it our
stakeholders taking the survey are people taking it one person taking it 10 times to stack the deck and you know a lot of fair critique and so um this time around with the Strategic plan survey we thought let's of this Source document
that's going to be a governing document let's figure out a way to address some of that feedback and ensure that we can guarantee that we get folks from our community and we don't have one person taking it 10 times um so a requirement a requisite to complete the survey was
that you entered in identifiable information um not that we use it but we just wanted to make sure that we can say okay this person says they have three kids at such and such a school we can query the name and see yep they're in our system or we can look up you know an address and say yep that's within our
district um things of that measure so um we had 181 um respondents total respondents 35 incomplete submissions and our incompletes range from truly incomplete To None ofou business gmail.com why are
you asking me this you know one two 34 address just bizarre stuff and I you know I understand people might not want to provide that but we actually included that in our overall analysis of where we could actually have some substance to include um but I just wanted the board
to understand that that's that's what we got and um so lesson learned is sometimes they're going to love you and sometimes they're going to hate you no matter what kind of survey you do um you're going to get critiqued about it because the people didn't like the fact that they had to give identifiable
information but nonetheless um and we are in the process of redacting that information because we anticipate some somebody wants to see the the qualitative com comments and so we'll clean that up and make sure there's nothing identifiable to say you know Michael this or Michael that and you
know so we'll have to pull that out um but that will be made available to the board and and if anybody from the community requests it we'll have it as well um just like we've done in the past so that will be coming um but we did um take those 181 submissions and we
queried their findings um with AI and and honestly it didn't it it didn't like when we pulled those 35 out it didn't skew the data set um Any Which Way really I mean it's within the same themes but this is these are the
findings that came from the community at large student centered um Community engagement and support um empowerment and inspiration accountability and transparency resources and fiscal
respons responsibility how do we take care of our staff uh in inclusivity and diversity and actionability um those were the themes that came out um from our query of running all of that
through um some AI sources and I have to tell you having been at every single one of these sessions there's nothing that came out of that query that was different than what I've heard all throughout the process in a variety of
different ways was it said exactly like this no but did it fit these themes yeah a lot of what we discussed fit in these themes so I just want to share that you know with with the board as well um which that brings us to our draft of
then what we heard from the community at large based upon some of those themes um what could we incorporate and so as uh members of the senior team came together to reflect on the total experience what
we heard um at the um survey at large again that was a one week's time in turning it around and try to incorporate some of that so what you are seeing here tonight uh board is um a culmination of the initial draft that we had coming out
of the core team and where you see strike through or red it's where we excuse me it's where we've made some changes and let me just put on my cheaters here real quickly and all right so starting at the
vision uh and I'll just give a little context um of some of the edits um community supported was something that was stated at our very last um core planning team session right at the end of the evening it's something that I put
into the um Vision that night with the core team saying that will be something that will'll bring forward into the draft um there wasn't a lot uh of response around that from the core team nor did that come out strongly um uh in
the overall at large survey as something tied back to um that Vision um and so for that reason that was a strikethrough but I just wanted to give context that was a comment that was made by one or two individuals at the very end of a
core team meeting our last session together but it wasn't something that we established consensus on and so um put it out there but that's something that we would have as a strikethrough vision as we shared with our core team this is what we aspire to be and this is
this is like our our tagline this is our you know if you're in a commercial that's how you would close your commercial that's what you want your consumer to to remember about you so student centered results um driven and
results is a I mean I I could unpack every single one of these words for another four hours I'm sure but results are just results are a multitude of things to a multitude of different people but results at the end of the day we need to deliver results that's
academic results that's you know IEP goals that's a variety of things so that's that's something that is on there the mission the why we exist um and what you see here is to inspire and Empower each student to reach their full potential we went back
and forth on reach and seek reach and seek um and again not to belabor the the conversation tonight but just know that um reach is something that we are moving forward for the board to consider um but
there was some interesting context around that looking at the four priorities um academic Excellence is something that um surface that or academic achievement was a big conversation topic and through the survey and through you know
conversations um throughout this experience Excellence is you know a real stretch that's the tall reach and so leading with academic Excellence is something that we would recommend optimizing our resources and I won't read what's inside the boxes but just
maximizing every resource that we have whether it's a financial resource you know people curricular Etc um ensuring that our schools are safe warm welcoming places for our kids positive learning environments um and there was a big
focus on staff and so we wanted to make sure that we didn't miss that and that didn't and that came out in some of the feedback um as you just saw the big themes from the at large feedback about staff supported supporting staff and so that our valued um is in here as well
and staff is any staff member um and then lastly Community Partners um and this is something that you know as as a district we want to ensure that we are engaging in bringing our community in and Community is all-encompassing of a
multitude of stakeholders and there's an infinite amount that we could begin to list in that box the core beliefs that you see be uh at the very bottom um namely the changes were around the sequence in the order of which we saw that come up in
feedback um accountability was probably the biggest um core belief our community wants this District to be accountable um and there's no question and no um getting around that and so that will be
that is something that we are uh would say should be the first thing that came up because that was probably the biggest thing around multiple measures um respect is also something that came up a lot in in in our um
uh uh community at large sessions and throughout you know our core planning um and unity is a singular word that came out of a phrase that I would say was in almost every single Community engagement
session and that was focus on what unites us that was a recurring statement that many people would say um and I'm talking different people at different times it wasn't like the same person say saying that same thing every single time
it came up almost verbatim in many of our community engagement sessions and we landed on the term Unity um with some qualifiers there and then lastly is stewardship which we've spoken a lot about tonight already on some other
topics but stewardship with our resources and and uh resources being a multitude of things so what you see before you here um board is um our draft um with the strikethroughs and the red
to be incorporated into the draft but we wanted the community to see that we are hearing and listening to your feedback so you see the changes of where it was incorporated and where it might not have been I think Lee said it well there's
not going to ever be a perfect strategic plan um if I change one word for this group this group is going to say we like that word change this other word I mean we could go back and forth we'll never land on a perfect plan um but our
process is one that I will defend wholeheartedly that throughout this process we've engaged multitude of stakeholders from various backgrounds and perspectives um and so it doesn't matter where you fall I think our
community was represented in a variety of ways and touched the development of this in some form or fashion AR our next step is to um turn it over to the board for uh your input and between now and
next week um the senior team would synthesize your input and feedback into the document as necessary um and coming back to you um next Monday June 17th um for the board to take action on a final
um plan that we would present to you and then lastly um our management teams both the senior teams that you see here as well as our school uh principles will then utilize this plan to now Cascade
accountability metrics for our department Improvement plans and our school Improvement plans all tied back to um the Strategic plan so everything funnels back up into the priorities and this kind of gets back to what bill was just talking about is that you know as
an individual staff member in the district my indiv idual conversation with my supervisor I might think only about what I have to do but we want our staff to understand you work for the broader good of what we're trying to
accomplish as a district like you are a cog in that wheel um and really can generate that butterfly effect as you flap your wings seemingly by yourself that you give the rise to every one of your colleagues and ultimately to all of our students to um reach their dreams so
that will be a lot of our heavy lift next that we'll be bringing forward to the board at a separate time more so when we discuss our academic plans U moving forward and that's where a lot of those um like our community wanted to
get into the nitty-gritty but that's where Administration will be developing those plans and then that will be our report out mechanism um on the Strategic plan by way of those performance metric plans for our schools and our
departments so um again just want to thank everyone who has been a part of this process um no matter how you touched it you know um survey live iners core team board reps you've all done an amazing um lift together and it just
speaks volumes for when a community from varied backgrounds can come together just how much magic can actually happen um when we work well together so thank you all and uh chair I turn it back to you for any discussion all right right so we've all had a chance to read this in our board
book for over a week so I'd like uh to just open it up to a brief discussion any comments statements anything I'll start with a comment it was a it was a it was a
privilege to be part of the process [Music] um I'll leave it at that it was it was a real privilege um the one question that I have is under the core beliefs we use
plsas in each statement and I feel like in the core planning meetings we did kind of discuss that one time or another like do we put those words in that are maybe um I don't know what the word is but do
we need to have plsas you know in the in the spirit of less is more do we need to say that in each core belief that is really my only question that I had in Li of um like to say we like make
it more right I mean we we we had we are transparent we take responsibility we appreciate the value we provide like that kind of thing is that maybe it's like being transparent uh you
know what is accountability what is the core belief we had a evening in the in the Court planning meetings that there was a we spent some time at one time going over do we say um maybe it was
even in the priorities like plsas and we had you know the group had decided that wasn't necessary the more in the spirit of you know less words
might be more um and so just that was my one of the questions that I had because we're we're saying that in each of those core beliefs not that it's wrong you know um but I I've said it many times I
I don't need to say I am a less is more person director ban I would say looking at other strategic plans that's very consistent with other districts um they don't restate their District name in their Court beliefs so I would be in support of that as well um I have I say
you have more that's okay um I also would just like to thank everyone I thought it was a great process I participated in all the six um uh Community meetings as well as observed a um core planning committee meeting and it was really great to get to know so
many new people in our district who have a passion for being a part of what they dream and believe to be the best school district in the southwest Metro um one thing that is a clear um call out for me is our vision statement and like you
said Dr SAS a vision Stam is what your company or district is looking to achieve in the next 5 to 10 years it's aspirational it's something that should motivate every single stakeholder to be a part of a journey I currently do not believe that our vision state statement
is more than what is expected to be done in a school district I believe a strong vision statement would be something more like and these are just a couple examples of other districts um West Tonka says an Innovative District delivering educational Excellence um
motanka or Jordan uses grow your Jordan Pride um and then motanka uses a world-class organization dedicated to child Center Excellence I think that we could take what we're trying to communicate in here student centered results driven which I believe is the basis of what we should be doing as a
district versus as being aspirational and we could simply change it to a district committed to delivering student focused educational excellence and that I believe would be something that would be aspirational um as well as something that would Inspire so many different
stakeholders in our district and that's I I have some more feedback but I just wanted to stop and pause on that and see if there's any other feedback from board directors I went back and watched the meeting I missed and there wasn't a lot of ation on the vision statement so and I understand there wasn't a lot of conversation at the core meeting on the
vision statement as well um so I think that lends itself to a conversation here at the board table because it is really important it is what it is what guides our district and being in the business World um I know I've mentioned to you Shields and everybody's familiar with
shields as a retailer and their vision is to be the best retailer in the eyes of their stakeholders and their customers and they man they nail that like when you if you go to Shields you love Shields and so that's really what I think we're looking for is a vision
statement that every single stakeholder in this District can be inspired by um the I know the feedback from the core team around Vision centered around
uh kind of the the punchiness the the the catch of and being something succinct and brief that you you take away you remember and that was some general Fe overall feedback um um that everybody was kind of striving for thus
you see something fairly like even with community supported um there was feedback that's too long it's too many words so um but again that's that was a subsection of our community but I I hear
the feedback from both of you um so yeah appreciate that any else well I have some additional feedback and I apologize I wasn't here last week please be patience with my feedback and I appreciate that um um the other thing that I've heard
from our community um first of all I appreciate you Sav sh sharing the survey data with us with the board um that will be really helpful if we can have it before the June 17th meeting um and then the other thing is that
um when you guys started the process I was really happy to hear the district's commitment to a plan that was developed by um that our whole Community could support and be unified by one of the biggest concerns I received in feedback from constituents is in regard to the
word inclusive which is under um positive learning environment um not only have I heard that it's repetitive for the word safe but if you look at various meetings in the dictionary under the the thesaurus
it's referred to as being political and liberal so I believe that this one word would create division in our community as it's not neutral our strategic planning meetings were launched with a braver Angels workshop with the intention of improving conversations by
not using red flag terminology is exactly what was stated I believe that inclusion is protected under Minnesota Human Rights Act and does not need to be stated in our strategic plan as by stating it it means that we're not following the Minnesota Human Rights Act I also took a
look at other districts especially those surrounding us where our families can easily drive and open enroll in a district such as Lakeville or Jordan and they do not have any red flag language included in their strategic plan their plan is
focused primarily on improving academic outcomes so I would just from what I'm hearing from the constituents um I would like to see either a different word used or that word um removed and then I have one last
question um looking at our original uh strategic plan and looking at our new strategic plan I would like to understand as a board director what is truly going to change with this new strategic plan um there was some language in our old plan that said we
were going to expand Innovation we were going to integrate eastem um so are those things that will still be part of our district um eastem expanding Innovation expanding Advanced learning um they were in the old plan
and they're not specifically stated in this plan plan so I know eastem like wolfridge and all those learnings is very they're very important to families so yeah I just want to understand yeah so again going back to the first set of slides what a strategic plan is not it's
not exhaustive of every little thing and there's again a lot of things that aren't written in this plan that we do that we're not capturing the work of educating kids is going to continue um so so yeah I mean it's it's part of who we are as as as an identity of our
district um our focus on eastem our focus on you know meeting the kids' needs whether you're somebody who needs special ed support or whether you're somebody who needs gifted support we want to find ways to you know meet the whole need of our Learners so again it's
not exhaustive so I would I would say yes there's a lot that we will continue and there's a lot that's not written into either one of those plans that we do okay I appreciate you clarifying that thank you any other comments um I appreciate the core team's work on
this this is I mean strategic plans are not easy they're great and they obviously guide you know your work um but it's it's it's a big lift to draft a strategic plan um
and I I really appreciate everybody that came together to do that um I I chuckled because I really like the word seek um but I I like reach too um and I think it serves its purpose but I really
I kind of dug the word seek in our mission because it kind of you know you're always learning um uh even after you graduate high school sorry Dan always learning um I I do
appreciate um the term inclusive I think it's a must um I um sorry I'm losing my place here oh I did have a a just a quick question actionability I guess was I think one of
the AI terms that kind of got brought forward this this is actually no this is just a term that gr to take action that that's something that's worthy of taking action is it tied to something or no it's very vague it's just it's just a
term that was part of the conversation okay okay just checking yeah um I I I appreciate it's it's a lot to do a strategic plan and I I appreciate everybody that came together to do it
so I'm sure there were a lot of great conversations so that's wonderful and director aen olad I I appreciate your feedback and I would just say that I think the word inclusive is costing us million dollar millions of dollars of District we're losing students to other districts um the other
thing is is that we don't have a strong commitment to um engagement with parents and um parents rights in this plan and so you know if I think if you want to stay away from that red flag terminology like we talked about I think we really need to truly look at neutral language
because parents are looking at these strategic plans and making decisions is this a district um that they're coming to and like I said Lakeville Jordan minona does not have any red flag terminology in their in their um strategic
plan I appreciate that um and I would just I'd love to know where you got your definition of as inclusive I'm looking at Miriam Webster and it doesn't have anything to do with being liberal look at the the sorus um under the thorus it says political and it also says it
matches to Liberal I have it right here I'd be happy to pass it over to you if you'd like to see it source words that are similar so and this it is about words unless we want to Define it but there's a lot of different definitions for inclusive and these are
why we're having these conversations because our district has been um falling short and not meeting the needs of our home homeowners and our students and and this is really important I mean we it was very clear that we were coming together to unify our community and so
um finding language that we can all agree on and come together with is really important okay well we did the several several tables uh did talk about using the term inclusive instead of unity because they didn't want the term Unity
to mean everybody was the same but the inclusive is including or covering all the services facilities or items normally expected or required and the 49 cinnamons synonyms and all that kind of stuff online do not include liberal
so I can pass it and I don't know where you're getting your red flags but um listen I just want to say that the and I want to repeat what what Lee Corby said up there this is not my strategic plan it is not any one person's that's supposed to
represent all the coming together of very diverse viewpoints and really really interesting and exciting conversations and I will say that just sitting in between the two groups and overhearing and um that were coming at this the final time
I just found it amazing the way the different people were coming to the exact same conversations at the exact same time um and it just showed how unifying literally not to pun here it actually was the conversation actually
was because the the group that you were in was coming they were if you stood over there they're they're having the exact same conversation on the exact same time on the exact same words as the other group and um that was actually a an Illuminating experience of
how everything kind of comes together when you put diverse viewpoints together and they all kind of see or what you could say kind of Point North um now not everyone agreed with every word and I agree with director olad that I was very excited about the term seek because it
meant curiosity it meant that you know they they empowerment to actually go out and find and continue looking for um but um if the survey came back and everything else came back and said reach
I'm fine with that because that means that everyone's kind of on the same page and again um the whole concept of focusing on what unites us is is the over overriding theme here so um I'm actually really proud of the work that
the group did and like others I was a little nervous going into it cuz I didn't know what was going to come out of it and how this is going to work out and at the end probably by about the third or fourth um meeting I mean you really saw some really good engagement and people
were passionate about it but they were also incredibly respectful uh to each other and there was a lot of laughing there's a lot of uh um humor that that was good-natured and and uh it was it was a great
experience so I came in also one of those being a little skeptical and I left feeling much better about our community and about the people that engaged you want to add anything Dan or okay you look like would um so our next
steps are to continue to absorve this and yeah there's some feedback points from the board tonight and we'll bring it back to the team this week and then have something to chare with you all next week great as a final
okay thank you thank you um okay um next on our agenda is the facility use fee approval and that will require board action so ahead of that I'd like to ask for a motion in a second
by director Crosby second by director bullan I was sorry you need any questions oh um oh so um no presentation just any questions on the facility use and again we are
increasing the fees yeah so we you know uh every year we kind of go through and review facility use fees and um obviously one of a lot of the key wordss you guys are talking about tonight is inflation and raising you know Supply
costs everything's going up um pools are one of our higher cost things to maintain so we are looking at uh increasing the pool fees for this next school year um this again is going to be
reviewed we review every year so um after we see what happens with the levy we could be reviewing a lot of other things uh with facility fees as well but for now we're looking at pool specifically I have a question um sure
can you tell me like who uses the pool is it just Community Education or like how are they how are the pools used the pools are heavily used obviously we got high high school sports our both our Synchro and boys and girls swimming um we do have Community Ed uses it for a
summer swim lessons program and then we do have Club Swim that uh uses the pool quite a bit too so those are our primary and they're all Community Based that most of our facility rentals are actually uh people from the community
whether it's your plis or storm or things like that so thank you y any other questions um if there's no other questions I'll take a vote thank you all in favor
hi pass is 70 and then the next uh on the list is the resolutions and allocation report for the long-term facilities maintenance for the Southwest Metro so I need a motion any a second for this so Me by director bullan second
second by director Velasquez and this is a uh I think this is annual ual that we vote on I'm sorry not annual yeah this is the Southwest Metro for our allocation of
long-term facilities maintenance I don't know if anything else needs to be said two right there's two resolutions the first one is for the um like I just said the the first one is for the
maintenance facility maintenance and the second one is for the share of the program The Districts app the first one is what I'm talking about is a facilities maintenance just as a reminder um we are a member of Southwest Metro as an intermediate District they are not
allowed to collect Revenue directly from the state so um this resolution for the long-term facilities maintenance and also the safe school levy is just so that they can um send in their Levy
requirements to mde um our portion will be for the ltfm levy will be $1 4,436 46 and the safe School portion will be $2,336 okay okay does anybody have any
questions we have to vote on each resolution separately because they yeah they we do because the roll call votes so Martha do we is separate okay so if everyone's ready for a vote there's no questions we can go with the first one the approval of the
resolution for ltfm roll call vote we'll start with director olad I director Crosby I director berck I director bullan I director vesos I director Atkinson I okay that passes
70 and the second one is for the save School share I I need a motion in a second specifically on that one who made Basquez and second second by bullan any questions on this so this is for the
inclusion of a proportionate share of this program in the district's application for safe school right okay thank you um I just have a question so how can I ask how many students go to this school Southwest Metro
does anybody know there's a percentage share from us but I don't have a number that's okay I mean it says in here that we are providing uh sharing the cost of a school resource officer I was just curious I didn't realize they were big enough to have a school resource officer so yeah and I and I would say that um as
I shared with you I'm not as familiar with this I'd like to learn more about this program yeah so and and director chuk is not here to give you a total number allotment of of students and and the S so I will say that the SRO is something that the superintendents were just talking about as well and it's only
um at one of their campuses and I think it's a partnership with Chanhassen police um where they do that um and one of the things that I think it's a fair question is if we don't utilize that
service um at that location are we are we uh engaged in that and that's some that's one of the conversations that we're currently having but um but they're there to service any of their campuses so it could feasibly be at
where we might have a stu where we might have a student but okay understand right now they're stationed primarily at one you know cluster of sites where they have more need okay understood thank you for sharing that or explaining
that you ready for a vote okay this is a roll call vote we'll start with dor ainson I director vquez I director bullan I director bernick I director Crosby I director olad I an I that passes
70 okay the next item on the list is our own uh 10-year ltfm Plan update that we do yearly also inter director and yes interim director um Marine Williams um I need a
because we are voting on this I need a motion in a second first we does it say we don't vote on until July 8th oh July 8th I'm sorry I saw board action but I didn't see the date thank you very much okay right evening chair France Dr Thomas members of the board um there's
two documents to ask you to review and we're requesting your approval to uh submit these to mde um they were in your board packet one was a um the long-term facility maintenance 10year expenditure application that's the mde form um that has the detail of both the category 1
and the category five spending the second document is the detail report for the category 5 spending which is um uh listed out for the uh 10 years in detail per year with our inflation Factor so happy to answer any questions you have
about any of the projects or any of the um anything we have listed on those two forms are there any questions um would any of this change with you know anything going on this
November would anything change like I'm looking at the detailed lists and things like things that need to be done I didn't know if that would change at all I I would say that um if we had additional resources in in our
district that could help offset what we're doing with capital uh needs right now um I would certainly s uh and and uh Marine can speak to this too but it could certainly adjust the timeline because we might delay projects um that
maybe perhaps we would have resources to be able to do at a different timeline maybe could be done earlier um so but it's prioritization right now of of safety and based upon a variety of things anything want to add there's um so this is our our long-term facility
maintenance plan and we there's certain types of projects we can do um but this is not all of everything that is ltfm um eligible so um in order to meet the the funding amounts that we are um allotted every year uh by the state um we there's
only so much we can put on the plan every year and so we have to prioritize those projects so um there's approximately um 4.2 million uh in projects that we pulled off of this plan um as we added things on this year we had some uh some things come up that
that took priority that um require that we do them to be remain operational for continuity of operations so um again it's it's um conditions based and we have to make those decisions um which is why we we update it every year because those changed but yeah thank you thank
you any other questions no okay moving on to policy thank you this is the second and final reading of these policies we've already gone over these in a study session and they they've already been through the
policy committee um so I'm going to ask uh for board members to let me know how you would like to do this do you want to do them all at once with the changes that are in here um I just I have one question about policy 904 and so if we
can answer my question or discuss that then um I'm I'm open to approving them all at once but maybe we could pull that one out for more discussion you want to vote first and then pull that one out or
discuss okay why don't we just do 904 really quick me get to it down here somewhere um I listened to the Schoolboard meeting that I wasn't able to attend unfortunately and um the question I had about 9:04 is there was some discussion about how the employee
um the employee name or changed um there is a definition of a non-school person included in this um but my question is is that with this policy and I went back and read several of the emails that we've received from community members um
often times whether it be posters that people are questioning where did these posters come from um if they're coming from an outside Source or stickers on doors or teachers wearing um apparel that maybe um
a parent is I don't to say like doesn't think is appropriate um was all pointed to every single time that a parent emailed in it was pointed to this is the policy of why we allow this in this district and so my question is can you
help me understand with the change of taking out the employee which policy well first first of all how that is how does this impact um posters in our district and then howo also does it impact employee apparel because those
are two have been the the biggest like I said I pulled the emails and have been the biggest areas of concern where our district has pointed to this policy as this is why this is allowed in our district um director Herman would you like to address
this uh I just have a question director where where are you talking for when they removed employee where on the policy can you direct me so I can I think if I'm looking at I have the old policy in front of me and there was some definitions added so the definition of
distribution was added the definition of materials was added the diff addition of a non-school person means any person who's not currently enrolled as a student any person who's not employed by the school district or an employee acting outside of the scope of the designated
role right we didn't have definitions in this one before but we've been adding definitions in the policy committee to make sure definitions are clear Dr ainson um members of the board the intent on D adding the an employee
acting outside of their scope as a designated role is to clarify um the difference between when an individual is acting as an employee under this policy versus when they're acting as a non-school person under this policy in terms of the um posters or apparel um
you know a lot of it would depend on the context of that situation on which policies would all apply to that situation so I struggle to be able to respond to that with detail without knowing the individual situations at hand but in terms of this policy the intent of the non-school person adding
the an employee acting outside of their scope of their designated role was to delineate when an individual is wearing their employee hat versus when they're wearing their non-school employee hat so which policy do we have in place that would um you know cuz employees are
employees of the district right and so is there any policy that would like I don't want to give specifics to be really honest with you we've had a long night but there's been t-shirts that teachers have worn that are offensive to some people and where would that where would that fall under which
policy so I I'd have to look at all the policies to answer that question but spe specifically speaking to the policy that's being discussed tonight this 904 is specifically centered on distribution of materials not dress code not
that's why I always question distribution of materials by by entities outside the school district probably to prevent marketing and solicitation students sign up for this or go to this club when it's not a district sanctioned event that's what this policy is pertaining part of an employee group or
a um or a student council group or whatever right which is why I well I we can't go back in the past but I always ainson can I sorry can I jump in quickly um I just want to make sure this is is clear um this policy still applies to non-school persons and
employees as as related in the title it's just defining that there are employees that still act in our our district when they're not wearing their employee hat so when referring to an individual as a non-school person that could include an employee who is acting
outside of their role as an employee um so it was just trying to delineate between the two of them not to exclude employees from from um this content being applied to them but to to memorialize the fact that we do have employees who are also parents we do
have employees who are also community members um all of the above um so again as listed in the title of the policy it's still apply applicable to non-school person persons and employees we're just trying to better clarify um how an employee could potentially fit in
that non-school person definition right and so like if a a poster shows up that's not a district produced poster then that applies to this policy no that if if the
poster was an advertisement for joining a club from Community organization X that wasn't approved like through Community Ed that's that's what this policy pertains to um the other information you're
speaking to doesn't pertain to this policy and I can't speak to which policy that would be aligned to that's not the topic for tonight but this policy here is distribution of materials so if that poster were were promoting an event um
whether it was the community um organization or if I as a staff member who is part of that Community organization was trying to distribute Flyers you know that's what this policy pertains to the other concerns that you're bringing up have nothing to do
with 904 so if a teacher is like also sells Avon on the side Distributing material to do that if a if uh an employee or staff member is also a member of the rotary and the Music Fest the Music Fest thing is not
associated with the school and distributing those posters or something like that that sort of thing I yeah I like I said in the past I found it very interesting that 904 was pointed to as why this stuff was allowed but um I think the the biggest question that pops into my mind which I see as
being um you know where this policy comes into place is if we do have a levy on the ballot and we have teachers handing out flyers saying you know take this home whatever can't do that so that's that's what this that's why this is here or or if there's a tech yes or a
tech I just apologize I did not mean to say that D said if there is a vote Yes or vote no campaign they cannot have flyers or posters on their own on the school district yeah cannot they cannot cuz that's I think it's gotten make sure we're clear on that sorry to interrupt
it's not a hard they can or they cannot again it all depends on what hat they're wearing and at they making sure that they're following our procedures and protocols so if individuals want to rent our space or they want to provide materials at events or they want to do different things we have these processes
that are reviewed based off of the audience the materials that are being presented and who's presenting them we would have to go through that whole process and and that's why um we want to be very clear with our employees and our community members on what the dos and don'ts are around that um but there
again I I'm not trying to not be non-responsive I just it all depends on context and what is all going into the situation and which policies will or will not be applicable um but again this policy would be a part of that conversation but um on what would it
would not be allowed okay I think I'm clear thank you um chair France yes I just want to um make sure to call out the the the only two other policies that had changes to them is um as we discussed at the last
um meeting policy 413 um the gender identity that's um by Statute was missed um in the edits that I sent to Martha for that board packet so I do apologize that has been added for this one and then on policy 521 um
there was a spelling error on calendar that's been fixed um there all other policies were as presented at the last board meeting um we did have one change at the last study session to remove a reference to to 425 was that taken out I
saw I didn't see it in here I apologize that was another one as well okay okay and I did get all those changes so I saw them it did everyone else good okay are we ready for a vote uh did
I do a motion yet no I did not okay so I need a a motion in a second so made by director Velasquez second and a second by director Olstead okay all in favor I I that
passes 70 okay I'm moving on to administrative reports um thank you chair FRS board directors I'll be brief um just want to let the board know that we've for the
past several years quite frankly uh our our secondary campuses primarily have been engag in conversations about personal um technology usage namely smartphones smartw watches earpods um and how that has become a
distraction um to the learning communities um and you know as was said earlier a little blessing and a curse that during a period of time we needed to leverage that and and now we are you know doing some other things that we're going to have to address around maybe
some of the dependency upon technology um but nonetheless uh two years ago um there was a concentrated effort at one at our middle school campuses to begin changing their cell
phone protocols in in the school um and then last year we or this earlier this fall um through a partnership with livmore screenless we enhanced that work that they had launched uh a year or so
ago on their own with really gave a lot of good research um around the usage of cell phones um and the distractability of cell phones Etc and um there's we've been having conversations with the
middle school campus um and their staff and there's a strong desire and they've had this for a couple of years now to go cell phone free Bell to Bell and this is something that we are looking to advance
forward with our K8 campuses not really an elementary issue but we're going to make this a K8 conversation to start um that uh uh from Bell to Bell that personal technology uh namely cell
phones but we'll work through the the Nuance of this will not be allowed um during the instructional day we understand that students coming into school after school coordinating pickups activities you know that is something
that uh would be allowed we also know um that there are students who utilize technology for medical purposes or for other reasons that on a one toone individualized basis which would be a small percentage of our students may
need um the assistance of that and so that would be something that we'll work through but generally speaking the premise is um we want our students to be focused on academics um during the school day and um if any technology is
used for instruction that's why we have the curriculum based iPads uh but the texting the gaming the all the other stuff um that students will be distracted by even if it's during lunch um that is something that um our our
middle school for example they almost all the staff took a survey and there's 92% support at the middle school level to pull cell phones out and so that is something that um our team will be working on this summer um with regards
to policy 5251 which essentially allows for I think if I had that policy number correct that student personal use of Technology um so that is something that we will be working to rewrite this summer so that we can have something in place um in effect uh when the school
year starts with students um we would also have to look at um internal uh school-based levels of management of of this protocol so what does a first second third offense kind of situation look like what does the storage of cell
phones if they do bring them you know all of the the nuances of that that is something that we'll U be putting into place over the summer um so just wanted to share that with the board and to our community um that this this is work that we'll be bringing to you
obviously you have the authority to change the policy but know that we'll be bringing this to you um for your review and seeking action um to support um the administrative decision to um not allow cell phones K8 Bell to Bell um so that
was the report that I wanted to share uh with the board and more to come on this one are any other are there any administrative reports okay and board reports anybody okay just a lot of celebrations
that's the only thing that you're off the hook yeah I just wanted to my only thing to say is just in the last couple weeks all of the celebrations from mcaps to strive at Bridges um the year and banquets the the district celebration
and then of course commencement um those are I it's just such a it's a privilege to be part of all them and it's such a highlight okay thank you for that uh future events um we have a study session
next week on June 17th at 6: p.m. and then also we do recognize the juneth federal holiday on June 19th and all buildings will be closed that day so uh I need a motion in a second to adjourn so made okay second Dr director
Velasquez and we are going to adjourn and go into a closed session for the discussion of the superintendent evaluation thank you all in favor I uh all in favor I I that passes 70 yes