--------- welcome everyone to the uh business slashstudy session meeting we have tonight we have a couple one one item of business at the at the very top of the agenda so if everyone would join me stand and and join me in the pledge of allegiance
i pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all all members are present and I will now
uh entertain a motion to approve the agenda so made by director France a second by director Atinson any discussion hearing none all in favor signify by saying I i opposed that motion carries
70 moving down to new business we have proposed premiums and RFPs for benefits director Hearn thank you Chair White members of the board um today we're bringing forward our benefit administration and rate changes proposals that were reviewed by the insurance committee on March 10th um
first we're recommending staying with Voya for our long-term disability group life and supplemental life and staying with um Delta Dental for our dental insurance for health insurance we're recommending a 5% rate increase um which would adjust for the increases in claims
along with um maintaining our fund balance at the the top of our our bal healthy balance premium there and then the for the dental rates for the active employees a 5% increase um with a 10% increase for the retirees of a 65 plus um bracket
all right i will entertain a motion to approve these premium changes so made by director Atinson second second by director Bullion is there discussion or questions all right hearing none all in favor
signify by saying I i opposed that motion carries 70 i will now entertain a motion to adjourn the regular portion of the uh the regular portion of the meeting so made by director Fran second second by
director Johnson there's no discussion all in favor signify by saying I i motion carries at 70 all right we'll start the study session portion of our evening and move on to the public forum we do have one speaker
tonight Joyce Weissad did I get that right wad wad you may come up to the podium if you wish hello i'm just going to pull out my fancy paper here so my name is Dress Walstead
and I work at the life skills program in Westwood Elementary with my co-teer Alex Fischer and we just wanted to take a moment today to share some positive things with you guys especially since there has been a lot of tough decisions going on lately and tough things going
happening um and we just also kind of wanted to brag a little bit about our amazing students so in February our life skills excuse me our life skills students got to participate in the readathon event at the school for some context most of our students spend a lot
of their time in this in a specialized classroom where they focus on learning school expectations social skills and emotional regulation but they're also working on the hard things like academics as well so seeing them take part in this readathon event was a really big deal
they transitioned to new classrooms and environments they weren't familiar with sat down to read and participated in 20-minute rotations with their general education peers and they did this all with great behavior and engagement it was great to see this to me is a true
example of inclusion something that definitely wouldn't have been possible back in September but because of their hard work and dedication they've come so far and we're very proud of them so that's all thank you thank you appreciate you all right now moving on to the purpose
and agenda dr thomas thank you Chair White um so for our board study session tonight we've got a few agenda items that we're going to be covering uh we'll do some uh budget updates uh that's kind of standing for
us until the end of the school year a brief staffing update uh we'll have our long-term facilities maintenance report which will be your tenure that you'll see in cumulative but we're going to focus our conversation on the next two years because obviously the longer we get out there's a lot of of unknowns but
we'll be focusing it there and then we've got a series of proclamations um that we will review with the board and then I believe we'll take a short transition uh break while the board then sets up for um uh I'm sorry we'll do
policies a series of 800 policies and then we'll have a transition um for the board to uh then go into your 200 policies um as well so that is our content for this evening to dive into together all right thank you first on the agenda is then uh the
2526 budget updates director Frederickson thank you Chair White um I have two updates for you tonight one of them is the kindergarten enrollment which I've been giving you at every board meeting u this update is as of
March 14th we have 444 kindergarteners currently enrolled with six open enrolled for a total of 450 which if you look at the previous five years mean uh we're about 88% of
where we are expected from October 1st which means if you calculate that out our October 1st enrollment would be 511 kindergarteners which again is still um just under 40 um below what we had last
year so we're kind of still tracking on that 30 to 40 students i can take any questions are there any questions for Tammy okay can you move on the second update I
have for you is our revenue projection uh as you know we've been tracking at about $120,43,30 um for a revenue projection I've adjusted that the formula allowance we've been using 2.5 it's actually going to be
2.74 so I've added an additional.24% to that formula allowance i've also reduced the U per pupil by about 36 kindergarteners but then I've also added 14.4 for voluntary pre kindergarten students that we'll be getting u the
voluntary prek count as a 6 ADM so if we add those back in then our new revenue projection is 120,356,825 so again we'll keep updating that as the legislature moves on and if there's any changes i know the the
governor released a new budget proposal um last week so we'll track that and see what makes it through till the end um and we'll again we'll continue to monitor our kindergarteners okay any
questions mary um Tammy do you have any word or updates on reductions in federal funds for the minimal that we do get it still is significant considering our budget situation do you have any idea there has been no updates we have gotten
an email from Commissioner Jet and he says as of right now they haven't heard anything so we're just going to be moving on assuming that we're getting what we've expected we'll continue to monitor that but until we get something definitive um we'll keep going the way
we have planned we can always pivot later um those are dollars that we can certainly um track separately as we move along thank you uh Chair Chair Way if I may just um extend a little bit on that uh question
so this Wednesday I'll be heading out to DC and this is actually a big conversation topic that we were initially planning to have with the Department of Education so we'll see what transpires there um but with the changes with the department and
potentially those things coming to us with block as block grants um we're going to be pushing to understand what federal um guidance will be attached to those block grants and or what autonomy
do the then states have around those block grants as well so that will be a big conversation that we intend to bring to the department of ed for whoever is there um when we when we go out there this Wednesday so um I will update the board more when we uh return
you know on Friday all right thank you anyone else all right thank you Director Ferguson yes chair White if I I'm sorry just I was going to just add one more thing and and as part of our updates one of the things that I just want to share with the board so as we're forecasting um for
next year as you see here today we are also really hitting the brakes on all of our cost containments for this year as well so we're really pumping the brakes on a lot of uh unnecessary spending meaning that if we have contracts or things that we can live without between
now and the end of the school year um we are um pushing pause on a lot of that so that we can monitor that uh spending level um I will continue to go through um contracts as we foreshadow for next year to see which contracts we may begin
to continue to eliminate and not begin to that we will eliminate for next year to contain additional costs and one of the measures that I'm engaging in for this year as well is like how can we move um and repurpose uh administrative
functions to maybe uh rep prioritize and reorganize uh departmental budgets so that we can put as many resources directly into our schools as a district services center our number one customer are our schools so that's why we exist and we want to make sure that we are
putting as many resources into our schools because we know that's where our number one co customer for the district is and that's our students and so I will be looking at ways that we can contain administrative costs by way of shifting andor repurposing um administrative functions appropriately so that we may
be able to uh continually free up resources that go directly into um student support so we'll be bringing some of that into our April budget update to the board but just know that those are continued conversations that we're going through as an administrative team um so that we can contain costs not
only for next year but also pumping the brakes on our spends as we monitor um to try to bring this to a structurally balanced um budget for uh future years uh so just want to give you that update okay thanks any questions or comments
for Dr thomas okay we will move on then to see here where we at staffing update 2526 director Herman Chair White members of the board thank you i just want to give you all an update over the last few weeks um
district uh leadership has been working very um hard through some pretty tough decisions and had a lot of really tough conversations last week with a lot of our staff members um that we had to um give announcements to um we were dedicated to continue our timeline to
let them know before spring break and we worked really um diligently to try to even move up that announcement even further so that they can be competitive in the market so we did a lot of announcements last Friday um and we'll bringing those to the board on April 14th for action but just wanted to give
them a heads up as soon as we possibly could so I just wanted to um give a public um uh gratitude for the union leadership that collaborated with us um the district leadership and then all of our staff we heard a a lot of great stories about our staff being very uh
supportive of each other really ringing together to support the individuals that were receiving some tough news last week so I just wanted to give a kudos out to our staff community for um always um focusing in our students and um being there for each other when we're processing difficult news thank you all
right thank you moving down to the LTFM report director Powers you want to come up as Superintendent Thomas mentioned um I want to focus on the first two years but
I wanted to make sure I've had Can everyone hear it i don't know if it's even I don't know if that's on oh there um many people have asked for a more complete vision for the LTFM for the 10-year so I included all of the identified projects um that can be used
on our LTFM funding so there are projects that aren't on here because they can't be used with our LTFM money um but these are identified projects as of now um that may change as I continue to do inspections and in um going
through the rest of the buildings uh the first two years of this cycle I wanted to concentrate on the things that we could be most impactful with um which is why you see a lot of uh seal coating jobs um at the schools um if we can keep up on the seal
coating maybe I can get those parking lots to last longer um so we don't have to replace them in uh two years we can go maybe five seven years before we replace those so that's why you see a lot of seal coating and you see I've got uh overlays on this schedule down
several years so hopefully if the parking lots behave we can keep that schedule up there then we've got a lot of other things including um some docks um there's at least two docks in the next couple years loading docks um that
we need to replace uh the one at Five Hawks is is falling apart and the one at Glendale is not doing much better so it's issues like that I want to make sure that we address um when we've got a safety concern and when we've got a a concern um about indoor air quality for
the the students so those are the primary things I'm going to be looking at for the first two years if you saw any of those things in there that you had questions about um I would love to uh hear your thoughts about any of those um like I say especially for these first
two years but if you're seeing something down in the following years um I would lay humongous odds that uh we will be looking at all those years in more detail and changing them around again as our priorities change um my department
has to deal with uh the priorities more than almost anything else for those buildings something will pop up and we'll have to make quick changes um I think I mentioned earlier in the season one of the things I wanted to make sure and highlight on that is we work really hard to do things as well as
we can with the money we have and sometimes emergencies happen and thankfully um this winter we had an opportunity to make an impactful decision um because we were planning ahead a different type
of replacement what it was was the the boiler that was going to be replaced at Hidden Oaks um we had a desperate need at Jeffer Pond um right before winter was coming on we were going to we one of our boilers went down and going into the
heating season um only having one boiler would have been we would have had a Chili's building at the best um if we would have lost the other boiler I would have lost the building so we were thankful that we had that boiler and that it was able to be able to installed
um so that we were able to make sure that those problems didn't happen so we'll continue to look at things along those lines and we'll make sure that like I mentioned we want to be as impactful as we can um as conscious with our money as we can um one of the
things on the list or a couple of things are uh with the Hidden Oaks swimming pools we want to make sure since we're looking at closing Twin Oaks that uh I got the work done at Hidden Oaks that I needed to make sure um well we still had two pools so I can close that one down
um so you see a few line items on in regards to that were there any questions about any of the ones that were coming up the ones that were highlighted in green were for the this two years um the ones in 10 are not on the schedule i'm just honestly it's not that they weren't important
some of them are scheduled after the 10-year period some of them I just don't have places for on the schedule yet because of the amount of funds that we have available any questions for Yeah so I have a question um so I compared this plan to
the one that we approved in July and I would just like to get a better understanding of the two years that um only the two first two years that we're looking at when I com when I'm looking at I'm sorry let me go back i'd like to get a better understanding of things
that weren't on the plan that are now on the plan that are deemed urgent um because you're doing them within the next two years and sort of your your um how do you say your rationale of why and for an example and I I hope I got this right because I I have my little marks
on here like for example in five hawks replace the egress doors I don't believe that was originally on the plan it was not right so maybe if you can give more visibility I mean I see that the overall budget it looks Looks like we're still on budget for the total budget if I
correct me if I'm wrong um we were at 1.4 million now we're at 1.582 for the 2526 school year so we're just a little bit over bud a budget of where we were budgeted and then yeah so if that's what I'd like to understand is
because there's several items on here that weren't included originally on the plan but now they're included so let's do for the overall one first um the plan that was originally in place um I didn't have a chance to really
evaluate buildings before then as I'm evaluating them I will look at the priorities for all of those different things um for the egress door situation at five hawks that was actually a a fire code um violation that we had to correct
um which is why it's been scheduled now um hopefully we don't run into any more along those lines because that's expensive Um were there any in particular other than that one that really stood out um uh I I'm replace the fire alarm panel
system atenddale there's actually quite a few at Glendale and then the movable gym wall repair replace curtain wall and crack ceiling and seal coat all locks those were not on the original plan i don't they were not and those there's where we run into that priority thing um
that uh fire panel actually degraded this winter we are at the point where we're worried whether it's going to fail imminently so it absolutely needs to be replaced and this is one also I'll just say that we've gotten multiple calls on
not from our own staff but actually from the community um as well when they hear these things going off intermittently and uh wondering is there is everything okay at the school so this one is really kind of giving us a run for our money it's it's currently functioning but it's functioning at about
85% so we absolutely have to replace it or there again we can't occupy that building um the uh the curtain wall in the gym um the company that originally built that wall Huffcore is no longer in business we cannot get the replacement
parts um so I've got a I got a couple of different estimates on that one to go with the exact same style of door would cost us just shy of 180,000 the type of replacement I'm looking at is going to cost us much smaller percentage of that
that's why the number is on there um thank you and then the um let's see Hidden Oaks has a ex the loading dock yep and then um at the high school replace the fire curtain in the auditorium for 52,000
so that there again that's one of those periodic inspections that we have um last year the fire curtain had to be treated in order to maintain being used um it was not able to hold that treatment so it absolutely has to be replaced otherwise that space must not
be used thank you i think that's all I had and I appreciate you sharing that clarifying the you know I think it's really helpful for our community here that definitely you know kind of the logic behind these decisions and and that um that there you
know there is needs out there that need to be repaired so thank you anyone else with any question director a general question about um as we make decisions on building closures um obviously that will impact this plan I assume
um and things we maybe choose not to do or shift funding that's actually a very good question so um there are certain things it it depends on how we proceed with the building closure right if we proceed with closing there's a good chunk of these things I still will need
to do um if we proceed with closing and selling a property that's a different story right like when we were when I proposed to Dr thomas originally the chance that we could sell the district services center those projects could be just I mean what we can push we're
pushing if it's an absolute urgent need we'll still be doing those things but in this case I want to push them as long as we can so we can make those savings and spend the money in other places um the schools the same thing i'm not recommending that we close and sell a school um but if we did then yeah those
costs for the LTFM would be shifted to something else but we would still need I'm going to need to replace the roofs i'm going to need to keep the the air conditioning and the heating running i mean there are a lot of things that I would need to keep going um a cost that I wouldn't necessarily need to keep
doing would be a carpet replacement you know if it's going to be a district services center at the new school I mean we can deal with carpet aging a lot easier than we would in a classroom situation anything else Director Mason um no but I
assume like we don't have district services center on here right so that's it's that's been put on that's one of the ones I put on hold and I believe it's at the very bottom if it's not I apologize um I wanted to make sure and differentiate that um like I I also differentiated the the swimming pool at
Twin Elks the work in there and put that on i am still proceeding with getting those estimated estimates verified um but I as of this time I'm still putting that section on hold got it thank you anyone else yes i just had a question um
Director Powers the you mentioned at the very beginning that there's some projects that aren't on here because we can't use LTFM money for those can you just what are some examples of those i'm sure you have lots by the way I had to look up what tuck pointing was thank you for that
education um something exactly um I have and this is something I can share at a future date but it's it would be overwhelming i really don't want to throw that much stuff at you and I'm just curious totally lighting lighting um initially I had put the lighting on
um the initial budget I submitted to all of you at the first part of last week conversations with the state i'm not allowed to use the LTFM funding towards the type of replacement I wanted to do why it's a convoluted argument um partly
because even with these blink and fluorescents I can find a bulb type replacement for LED and they don't consider they consider that a light bulb which is something that is expendable and can be changed out you I mean ideally we want to replace the entire
fixture but they don't look at that as a a good use of that money so I'll be proceeding for stuff like that to try and find an alternate way to do it um there are lots of different things and I'll bring those forward as I identify them um some of the other things that we
are looking at uh that have been identified but not necessarily um anything to do with capital um the entryway um having a different security entryway at the high school was discussed with the capital levy i can't put that in without capital
money i can't use LTFM or anything along those lines because it's new construction um there's several things that we consider in that um the camera servers I mean the camera servers are about to fail on us i cannot spend LTFM
money on those so there's a lot of different types of things like that and I could go on for a while that's helpful thank you very much and Director Powers is are any of the LTFM costs that you have that you are newly identified costs
are they being driven by legislative changes none of the ones I've identified okay you'll notice most of the ones that I've added to this list are um things like indoor air quality type things like the heating and air conditioning system or the roofing projects now a lot of those roofing projects are past the
10-year but I included them on here because I know they're coming up they're going to be a cost that we need to associate with these things and my goal and I've talked to Superintendent Thomas about this I make sure I'm planning i'm I'm doing the snapshot for 10 years but
I want to get the life cycle of everything I possibly can one of the things that we're doing right now is an evaluation of every boiler in the district all of the heating and air conditioning systems all the motors that go with that and finding out what their life cycle is more than what their
warranty is there's a often a very big difference between warranty and life cycle um some of our stuff we're two to three times past what our warranty period is um so I need to make sure that if I at least identify okay where are we looking at
for what do I look at for life cycle we're 110% of the life cycle on this one then I better look at replacing it even though it's working right now there are critical system things that I cannot let go that long um if they fail we're in trouble so it's those types of things I'm going to continue to keep
identifying and then we'll probably add on to that list and that's where the priorities will shift again um I would love to replace all the carpets and all the older buildings but there again that's to me is a lower priority than making sure that the kids are safe and comfortable in the environment they're
in i think the one that I was the one that I was sort of referring to has to do with refriger refrigerant or um I don't even know i just know my air conditioner guy talked to me about it but um converting to a chilled water system which is a hefty fee so I wondered if
that had to do with the legislative changes it doesn't that's something and I'm glad you asked about that that's more of a um So we've got a different I don't know how detailed you want me to do you don't need We've got It's a different type of heating and air conditioning system attachment you think
of it as like a air conditioners for each one of your rooms versus an air conditioner that deals with the entire building so it's it's more of a economy of scale type of upgrade you know so So those are the types of things that not only gives us better air
quality but gives us cost savings so that's why I have a couple of the schools scheduled already in the tenure um and I will add more as we evaluate those buildings that could use that type of a system okay thank you anyone
else all right thank you Director Powers appreciate it thank you moving on to the proclamations our first proclamation is for the National Assistant Principles and Deans Appreciation Week director Atinson would you mind reading that yeah
thank you prior Lake Savage Area Schools recognizes April 7th through the 11th of 2025 as assistant principal and dean appreciation week our assistant principles and deans provide essential support to more than 8,600 PLSAS
students and more than,400 employees this week we celebrate our thanks and gratitude for these essential leaders whereas Prior Lake Savage Area Schools employs six assistant principles and 11 deans whereas assistant principles and deans are vital members of their
respective VI build buildings and the broader district leadership teams instructional leaders to students and staff culture and community builders facility managers special program managers and are trusted with the education development of young people whereas assistant principles and deans
provide students with opportunities and guidance to ensure their success and development as positive contributors to our schools and broader community whereas assistant principles and deans inspire a passion for learning whereas assistant principles and deans work with all stakeholders to foster a sense of
community and pride within our schools and districts therefore let it be resolved the board of education hereby extends its appreciation to assistant principles and deans for supporting the education of our students and proclaims April 7th to 11th 2025 to be Assistant
Principles and Deans Appreciation Week in Prior League Savage Area Schools thank you Dr edwards yes thank you uh board members for this recognition of very key uh players in our system uh they are frontline folks who each and every day
are working with our students often outside of the classroom setting um to help them navigate their days and help them be successful as is noted um they also are engaged in uh instructional leadership in the case of the assistant
principles uh very much working with their respective principles to uh support uh all of the great work that happens uh for our students uh via our teachers and uh in the case of the deans they are truly the front line when it comes to student management and helping
our students to um engage in proper conduct and choices and uh help support uh in setting the stage for what that looks like we uh very much believe in our positive behavior uh intervention system and making sure that we're uh
teaching our students what our expectations are and our deans are uh key leaders in that work in helping our students uh navigate their days each and every day so thank you for that recognition of uh these two these uh two key u employee groups within our system
thank you thank you next the proclamation is media specialists director Olstead would you mind reading that proclamation absolutely prior Lake Savage Area Schools recognizes April 7th through 11th 2025 as media specialists
appreciation week our media specialists provide media support and guidance for our more than 8,600 students preparing them for success in a globally competitive world this week we celebrate our thanks and gratitude for these essential staff whereas media
specialists provide guidance to students through print media literature digital resources and technology whereas media specialists provide professional development and support to teachers and other school and district staff whereas
media specialists set students up for success in their future education and careers by teaching them how to search for and research information whereas media specialists support students in their use of technology to help pre pardon me to help create equitable
access for all students and to empower and enhance the teaching and learning experience whereas media specialists are a wealth of knowledge and information who come up with creative ways to teach and connect with students therefore let it be resolved the board of education
hereby extends its appreciation to all Prior Lake Savage area schools media specialists for supporting the education of our students and staff and declares April 7th through 11th 2025 to be media specialists appreciation week in Prior
Lake Savage area schools once again board I'd like to thank you for recognizing this group of employees um they uh represent a group that really has uh evolved over time with regard to the types of support that they lend to
our students um it truly is a frontline uh group that helps our students adapt develop some adaptive skills uh in in this proclamation we reference the skills of research for example and helping our students navigate and
understand uh and investigate and in the case of our elementary students uh help find that love of reading um that is so vital to their success and in development of their literacy skills uh so we very much value uh the work that
our uh media specialists have done and continue to do in helping our students uh find uh the skills that they need to be successful in a variety of ways thank you next proclamation is the equity services staff appreciation week
director France would you mind reading the longest of the four fire Lake Savage Area Schools recognizes April 7th through 11th 2025 as equity services staff appreciation week our equity services staff support the development of learning environments to
ensure high achievement for each and every student this week we celebrate our thanks and gratitude for these essential staff whereas the month of April is celebrate diversity month a time to recognize honor and celebrate the diversity surrounding us whereas the
equity and inclusion department staff consists of a director of equity and inclusion administrative assistant American Indian ed staff cultural liaison and teachers in the English learner department whereas members of the equity services staff have developed
an achievement and integration plan to address the achievement gap by developing cultural awareness in our staff and students providing equitable academic opportunities and support and increasing student and family engagement whereas members of the equity services
staff support staff and students to overcome barriers to closing the achievement and opportunity gaps that many students face through providing professional development and connecting to community resources whereas the equity and inclusion department provides resources to staff
close the lang to close the language barrier and increase the understanding of the refugee and immigrant experiences through collaboration and various refugee resettlement agencies and providing interpreting support um whereas members of the equity
services staff works collaboratively with teachers and principles to support the marginalized students focusing on building inclusive and safe classrooms where every student feels a sense of belonging seen safe and secure allowing them to reach their fullest potential
therefore let it be resolved the board of education hereby extends its appreciation to all Prior Lake Savage area schools equity services staff for supporting the equitable education of our students and declares April 7th through 11th 2025 to be equity services
staff appreciation week in Prior Lake Savage Area Schools dr thomas thank you on behalf of Director Oak and all the staff that he gets to work with every single day throughout our district and I want to say thank you um in their honor this amazing team of folks are working
tirelessly to meet the unique learning needs of each and every one of our students and staff you know one of the things that Sam and I or Director Oak and I talk a lot about is you know how do we define equity and equity is to give students and staff what they uniquely need to be successful and that's something that I think our
district prides ourselves on and it's something that we see at the center of our strategic plan as well that uh everybody has uh a unique way of learning a unique need that they uh need to possess and and and um that's something that our staff has committed
to to doing um irrespective of the backgrounds and uh situations that our students and our staff may come from so again thank you so much for the commitment on behalf of the work that we do here in Prior Lake Savage Area Schools around the work of equity thank you our last proclamation is for
National Occupational Therapist Month vice Chair Bullion would you read that one absolutely national Occupational Therapist Month April 2025 prior Lake Savage Area Schools recognizes April 2025 as National
Occupational Therapist Month this month we celebrate the occupational therapy profession and the contributions occupational therapists make in the school setting whereas the school board recognizes the invaluable contributions of occupational therapists to our
educational system and the well-being of our students and whereas occupational therapists play a vital role in fostering student success by addressing physical cognitive sensory and emotional challenges that may hinder school progress and whereas occupational
therapists collaborate with educators parents and other professionals to create individualized interventions and support plans that promote students independence and participation in school activities and whereas occupational
therapists employ innovative strategies inclusive and evidence-based practices to facilitate students engagement in learning socialization and daily routines within the school environment therefore let it be resolved the board of education hereby extends its
appreciation to all Prior Lake Savage Area Schools occupational therapists for their work supporting students and proclaims April 2025 to be National Occupational Therapist Month in Prior Lake Savage Area Schools
thank you um we have uh five occup six occupational therapists that work with us birth through grade 12 and sometimes people ask me well what do they do and I honestly reply back with what don't they do they really are um their breadth of knowledge across so many different
things it seems endless and they do quite a bit of work um across 11 buildings and about 320 kids that they serve just in the six of them so thanks for honoring them we certainly are lucky to have them here and thank you very much thank you thank you
okay moving on to policy uh Dr thomas we requesting a break now or after the 800s uh after the 8 and 9 sorry all right then we'll move on to policy uh we have a number of policies presented tonight in the 8 and 900
categories uh for first readings so we'll start with policy 801 director Herman thank you Chair White members of the board 801 is a new recommended policy previously um this was um there was sections of this combined with policy 902 um when questions arose at
the policy advisory committee we sought legal counsel and with the two being combined it was really conflating um the the legislation around these two areas the recommendation was to pull them apart um to align with MSVA's model
policy so 801 you see here as a new policy in response to that okay any questions or comments on 801 yes director sorry um under definitions
um which is section three letter E um secondary school shouldn't we include sixth grade in that dr olstead I can double check the statute but that might be coming directly from the statute language on that okay i wondered about that but can
it be by school district because there's some middle schools that have sixth grade others I know don't uh Director Olstead I'm happy to look into that but I again I believe if it's statute driven then I would my recommendation would be to follow the statute on that so if we
to that point if we so then it sixth graders wouldn't apply to this policy then is my again I mean you can ask that question but that's stood out to me director Olstead members of the board I'm h I'm happy when looking into that
to get clarification on that okay thank you um and then the one piece unless I missed it does this I know there were a couple of places where you know like a a staff
member who like attends doesn't nec it's they need uh like in a sponsor role do meetings like this require a staff member to attend director Ols had um members of the board that um my understanding is that they
are not required to attend there would be a facilities use situation okay that was my understanding too i just wanted to make sure I was reading that correctly and does uh does statute um have anything like this for staff as well
director Olstead can you please expand on that question that like the equal access to school facilities does that um exist for staff as well in our purpose it says for students director Olstead um I I do not believe so i think that the equal access to schools is strictly in regards to
student access okay is there anyone else on 801 okay move on to policy 803 thank you Chair White members of the board and community my um laptop is
being slow uh this one we have limited um recommendations just some cleanup from on the policy so I had a question sorry um so I had a question on this policy um I this is not an MSBA policy and my
only question is that as we've been working to get procedures out of policies I personally feel like this is more of a procedure and wondering kind of why we have a policy on this when it feels like more of a procedure
um Director Atinson members of the board I'm not aware of the history of when this policy was originally um brought forward in uh 1987 it maybe it was required at that time and it hasn't since been required i I do not know that policy uh history there but I can
confirm it's not a required policy any other questions on this one should under number four under uh section three the general statement um just a question should it should it say institute a districtwide lockd door program instead
of just or am I being redundant dire sorry chair white um that was actually a very robust conversation at the policy advisory committee so I don't feel you're being redundant um at the end we decided to to strike it so that it could be open-ended for whether
it's district or whether it's building uh related because there could be some different needs and different times when the facilities are in use but I welcome Vice Chair Bullan and Director Johnson to share if they have a different recollection of that conversation but um your question was a very robust
conversation at policy advisory committee okay right fair enough any other questions on 803 oh go ahead i'm sorry i was just going to add while I do feel that this has a lot of is really heavy on procedure I do think it's an important policy to keep
so I just I don't want to um take away from that um there's other ones in here that I feel are more procedure that we don't maybe necessarily need but this one I do think is necessary I think there's a lot of important information um that our community can reference like
the locked door policy and then keeping um number three especially keep all employees students and parents legal gardens informed with accurate information if an incident occur if an incident occurs so I do think it's important to keep it even though it's procedural
thank you anyone else okay moving on to 804 director Herman chair White members of the board again there's no substantial changes to this just uh clean up of the policy structure questions or comments i was just going
to comment to I didn't see this in MSBA so I assume this isn't a required policy like is that something we need or it's just kind of process procedural director Mason um I can confirm this is not a required legislative policy and that would be um the will of the board
if they would like to strike this and move to procedures or leave as policy yeah that was uh for this one in particular i feel like it could either be moved to be one tiny bullet point in 805 to basically you know because in 805
we are talking about waste reduction and recycling and being energy efficient rather than having a separate policy so my um I would I would go with that recommendation of not needing it and then you could we could move it into um
805 as a bullet point and members of the of the committee or director Fran's comment energy efficiency is different than waste and recycling um and I wanted to ask a question if we do uh perform with our
utility company to come in and actually do the annual energy efficiency review that we've done periodically before director Powers sorry Director Powers um in particular for the energy um efficiency side of things we actually it's part of a contract that we have
that we're monitored constantly and then it's gone on it's um there's a specific site that we put all the information on which shows us how energy efficient we are compared to our peers same size buildings same size industry so we are
constantly that's constant and I actually have one of the my maintenance lead um is working on this that's part of his job function is to make sure that we are maintaining that level and trying to do the best we can on with the resources we have is that still done uh
with the uh utility companies where they come in and actually perform that and also a cost savings we haven't done it this season but yeah every other season we do it it's depends on usually they have really good specials when they do it so we want to hit it on the good
cycle but yes I plan on having them in on the next time okay great thank you Director Olen chairway i'm sorry before we move forward I had one little thing on 803 okay is that okay um it's just um
it's very simple it's just um legal guardians should be plural that's all in the two spots i just saw that dr olstead thank you i have that noted absolutely and then would either one of the committee members want to speak to
Director Atinson's um concern on 804 i have no issues with removing 804 and moving it in with 805 i think it makes sense honestly to combine them together and just putting all and uh if director
Herman can tell me is 805 MSBA as well director Johnson members of the board the only two policies we're reviewing tonight that are required legislatively are 806 and 810 okay um in terms of MSBA
policy I can I can look that up quickly on which ones they have templates for 806 and 810 that's so we can 804 is not that large so I don't think and please correct me if I'm wrong it doesn't look like it would be that
much of a ad if we were to take that and just put it as a bullet it would be a total change of purpose because the waste reduction and recycling is focused on disposition of waste materials and the energy efficiency is focused on cost
our building utilities our ability to save on heating and air conditioning costs the one of the reasons why we replaced a lot of our lights because the utility company was to save on uh electrical costs uh so they are two
different purposes um and you would have to change the title of 805 because obviously waste reduction and recycling is not energy efficient director Grants I'm sorry just to ease your mind about that under the G general statement of policy it does talk about
rethink reduce which when you think about reduce I would think energy efficiency would fall into reduce it also says reuse and recycle which is more the waste reduction the recycling but we do reference the word the four Rs and reduce I would see as energy
efficiency so I do think it could be underneath there um and I would be fine this is actually an MSBA policy as well and there are some statutes that it does follow um and there's my question also in this is there's things that we
don't have in this policy that MSBA does have in their policy that are very statutoily required like they recommend using a certain kind of paper and double printing and there's lots of things that we don't have in this policy so I was kind of wondering like how close was
this reviewed in the policy committee of how it aligned to statute versus what's stated in our policy because I felt like there was actually some misses compared to MSBA i'm going to ask um Director Powers to come up in regards to the review of this
policy and while he's coming up Director Johnson to confirm 804 is not an MSBA and 805 is an MSBA they have have model policy for 805 but not for 804 yeah and I'm referring to Minnesota statute 16c.073 purchase and use of paper stock
printing i mean there's a whole bunch of statutes in here that are represented so they're not represented in our policy i not even the reference of the law as they are in the MSBA policy i can honestly say it would have been a miss on my part okay that would have been all
I can definitely review it and and we can look at um however we need to with the policy committee yeah i mean my recommendation based on that was I think I'd almost recommend going back and reooking at it and comparing it to MSBA because I feel like there's some big misses in the policy from my just from
my viewpoint of looking at it so would anybody object to So are you are you still talking about the desire to see if we can combine 804 then you could see if you can combine them as well yeah
i object I object to that because the first one's a cost savings and the second one the four Rs the reduce rethink recycle reuse is what we place on garbage cans to and our thing in the cafeteria and the entire policy is on uh
and all the statutes are about um obviously the correct paper that can be recycled um and uh management of solid waste certain dry cell batteries rechargeable batteries mo the disposition of uh and
the disposal of motor vehicle fluids which I do think is a separate totally separate process and um policy than our energy efficiencies with regards to what the other one focuses on which is our
utilities so I would and it would require a new title for the other one and also the MSBA does not have that in there so I personally am very proud of the fact that we are we are concerned
about our energy efficiency and have been for some time and make extensive strides to make sure that we are utility wise energy efficient um so my only comment would be if excuse me for interrupting director France my only
comment would be if 805 is um a part of the regular policies for the state that I would not necessarily want to combine something that is not a part of um the regular policies um but I will definitely go with the will of the board i was just thinking since this this is
not a very it's a few paragraphs and not a huge deal i am a little more concerned about what you brought up to make sure that all those statutory requirements are included in in 805 that's a bigger deal to me than whether or not we have another page in our gigantic policy book
so um if that's okay with uh the rest of the board we can leave this one as is and and then I'm sure the policy committee can relook at the uh the next one thank you okay so I guess we're down to 805 then even
though we kind of already discussed it so are we are we you're clear on 805 think okay then let's move down to 806 chair white members of board this is a required policy also there is MSBA um model policy on this one um there has
been some changes there was very robust discussion at the policy advisory committee around the balance between um including important um information required by statute but also not including information that could be accessed by bad actors that would give them intel that we wouldn't want are um
I want them to have so there are some changes um based off of that um based off of that conversation from policy advisory committee to try to strike that balance any questions around 806
um I have a couple questions so the first question I have is under the purpose we include the word as appropriate why is that necessary that's not included in MSBA policy dr atinson members of the board um this was part of that conversation at the
policy advisory committee um where we were delineating between what the community members um need in terms of making sure they have the access that they're they need in order to be in our our buildings um safely versus not um putting out information that bad actors
could then access so that was as part of that conversation to add those words to make it clear that we would only be providing information as appropriate to ensure the safety of our students and staff thank you for clarifying that and then the other question I had is um
under section um my apologies uh let's see three I believe it is it's called the active shooter drill there's a lot of reference there's actually a lot of information in the MSBA policy about the active shooter drill and I some of the
language I really appreciated because it says things like a student must not be required to participate in an active shooter drill simulation and talked more about like parents rights and students rights about participating um we don't list them um we just list the statute
and I think under this one specifically due to the sensitivity of the the nature of the topic I would almost like us to see us include some of the language that's included in MSBA regarding the active shooter drill
participation um it's really falls under statute it's actually under um let's see the Ever Student Succeeds Act the unsafe school choice option and the disaster relief and actually those two I think are the biggest ones that it's under so Director Atinson members of the board um
this was a change that was made a couple of reviews ago and the policy advisory committee recommended keeping it this way um because of the the changes in statute and then the need to then correspondingly change the the the policy from there knowing that we would
be following the statute requirements if we were to choose to do an active shooter drill um and so that was the recommendation at the time that the policy advisory committee discussed at um at length at the last committee meeting um and that's just where the policy advisory committee fell but again if uh Vice Chair Bullan or Director
Johnson has anything to add um that was my recollection of the conversation director Johnson this was another one that we discussed in depth to less is more um due to bad actors we didn't right want we didn't want them to
just be able to go to one place and find out anything that we did when it comes down to it right to crisis management so if somebody wanted to do something that is negative towards us they would have to really search right to find out anything for us so that's why we kept it
very vague and said this is what we're going to do um all of the schools please correct me if I'm wrong have have everything that they would do if this was going to happen um but that's why we kept it vague within the policy all
right thank you comments director um I appreciate that my only question is is that do we hyperlink statutes in our policies i know they're listed but are they hyperlinks so that a parent could click on it and see that they have the right that they're to opt their student out of an active shooter drill if we
were to do that director Atinson members of the board um we we determined at the policy advisory committee and subsequential board meetings at that time to not link into uh the statutes because they do change frequently and then the links get broken um we did decide to move forward with linking to
our district policy is because we have more control over the district website we know when those changes are happening to make sure we don't have broken links for long periods of time um so that was the decisions that were made at that time that we have moved forward with but if it's the will of the board to start attempting to link to statutes um we can
we can certainly move forward with that anyone comment on that was that discussed that the hyperlinking was that was also not at this past policy meeting it's been discussed okay prior that
because the statutes change so often it would potentially cause more issues then then I would just I mean I would ask like I don't know key yeah no I understand but like key important points like a student must not be required to participate in an active shooter
simulation I mean how many parents are out there reading the statute to know that you know I mean sometimes it takes research after the fact after something happens unfortunately Dr jinson members of the board it's my understanding from the statute that we are required to inform them if we were to do such a
drill with students we do not do active suited drill with students um if we were to make that change there are also communication requirements that we'd have to follow per statute um for that exact point that you brought up Director Ason that um not everybody is aware of that so we would be it would be our
responsibility and our commitment to um make that communication to parents before we would ever move forward with a drill of this nature okay that's good to know thank you there's nothing else on 806 move down to 807 naming buildings and facilities chair White members of the
board I apologize my computer is being slow again this is another policy that we do not have substantial changes for um it is not a required policy um and there's just um minor editorial um changes
questions or comments i had one comment um I I found this policy very interesting because the rarity that it actually happens but I can understand maybe even with your history on the board how important it is to have a policy in place um the only thing that I found to be interesting about the policy
is the the purpose really says that the naming of the school boards of the school buildings is the responsibility of the school board but then when you go under general statement of the policy it says when naming a sp a school building major portions of school buildings or
school grounds the school board shall and they grant that that to the superintendent who establishes a committee and then it is subject to board review so I'm just wondering if the board should establish an ad hoc committee versus willing it off to the
superintendent to do that so I think since it we're saying in the beginning that it's our authority and our responsibility I think in the end my go ahead you can come in first well when we when we named Hamilton Ridge um the uh superintendent at that time um sent out
actually a survey of ideas and the board approved what the superintendent said and then I know that when um when Red Tail Ridge started um that's um before a lot of people's here's time um they did set up a committee um who then decided
to send out a survey so um we kind of ended up in the same place each time um and then it was you know the superintendent and staff came to the board with ideas and then we discussed it and then delegated it back down and I
think the spirit of this is that um some some kind of a community organ a committee is set up and we receive some options usually four or five for us to choose from so that at least we have a sense of what the community might want um so I have no problem leaving it the
way it is as long as the end result is we have something come back to us that we can choose from and it does say at the end of the policy it says the school board retains the right to make the final determination in the name of the building so I'm I'm I'm fine that it's basically the picking of the committee is that that authority is granted off to
the superintendent to establish a committee so that's the part where I was like should the board be establishing the committee most of the time we do delegate that i have no problem with that i guess personally and and the board has to vote on the naming on the final yeah
okay any other comments for that one all right moving on to 809 parking parking and traffic thank you Chair White members of the board um we did have some uh changes on this one and if you go to the end of the policy under the penalties for violation um we
reached out after a policy advisory conversation um to our SRO's to ask about that statement and because the changes for parking and traffic do change quite frequently and they they go across multiple different statutes it was difficult to link to any specific
ones or state any specific ones so based off of the recommendation from the SRO's we did strike the in and the shall be guilty of a penny misdemeanor and to just be generic that it it shall be subject to the Minnesota statute because depending on the violation it could be
something more or less than a penny misdemeanor um and the amount of statutes that it could impact were far too many to list so um that is the the major change um the rest are just um editorial changes for for cleanup
questions director Atkins sorry I'm happy we have policy i just want to know who enforces the policy um honestly from a procedural standpoint I mean it's great to have a policy but if nobody is enforcing it you know I mean because I'm thinking football games everybody parks on the lawn you know
what I mean so I I just like there's violations left and right that I can read through the lines on this one so I was actually thinking the same thing a homecoming game where there's 6,000 people there is it Mhm how do you And again I think accommodations are made and you'll see at homecoming games even
with our police there you typically wouldn't have police supporting people parking on boulevards and things of that nature out on the uh on that back on that upper hillside where the RV sits um so so again I think within reason we know we have anomalies um that yeah our
staff are there to provide safety and security along with you know our um community law enforcement and you know first responders etc um but generally speaking on your day-to-day normal activities uh yeah this is something that our staff adhere to um you know
through our building monitors uh parking lot monitors our deans our ad building administration they are they are very responsible for the healthy health and safety of our students and staff at all times and actually those big events I appreciate the police working with us and understanding that it's a community
event and and and and there's a little bit of leeway there so I've always appreciated that thank you anyone else okay moving down to 810 health and safety chair White members of the board this is another required policy um with a MSBA
model policy available um there's not substantial changes just um cleanup any questions or comments on 810 i just had one question around um under section I guess it's two after the
change um under the general statement of policy and this paragraph the last paragraph um so the school district's um health and safety committee um it the MSBA says may form do we have this
committee and I think it's optional right yes we have a district crisis response team which serves as our health safety um committee okay but is that mandatory i guess do we want to mirror MSBA saying May form
or Director Mason members of the board um we also have a health and safety committee that is run um through our um and I'm blanking on the acronym for them now but we have a consultant for like workers comp and different things like that so we have a health and safety committee that comes to together to meet
to review frequently these plans our workers comp injuries um any trends in that data and moving forward with that um so that is something that we we do have and we have continued to um we don't have any news yet but um we also are aware that there might be changes on
the aware program on what we are required or not required to do for for in terms of workplace injury um so it would be my recommendation that we leave it as that we will have that committee because I do believe that the importance of it will remain and potentially increase um based off whether or not
that that changes in the near future thank you anyone else all right thank you moving down to 902 use of school district facilities and equipment um
oh go ahead no you're Sorry Chair White and members of the board it's still loading okay mine's slow tonight too for some reason it's spinning mine's right here do you want a hard copy or you I have I have one my apologies it's it's it's loaded now
okay um so this one we do have um changes to that's based off of the pulling out of the 801 that we referenced to earlier any questions or comments on 902 um I have a question i have a couple
questions actually so this policy is driven by Minnesota statute 123.51 that which basically talks about um I believe correct me if I'm wrong uh the authority of the school board and overseeing all the school sites and all that that kind
of stuff i think that's the one but my question goes down to E so 9023E where it says um general community use of school facilities so it says the school district reserves the right to reject or cancel any request for use of school district facilities or equipment
that is contrary or detrimental to the purpose of the schools or school district policies or if deemed not in the public's best interest the final authority concerning the denial of a facility or equipment request rests with the superintendent and so my question is should that authority rest with the
school board and the reason I bring this up is I do know we've had situations and in my term that I've been on here where there may have been some questions about which group gets to use a facility and and granted it everything all worked out
great and every you know everything was done well but um I think you know I feel like this should lie within the authority of the board that way you have seven members of the community who represent the community um and I'm I'm talking about outside groups coming into
our school district to use our facilities which is what this is all about um so that was my concern about this is that the authority I believe the authority because the statute says we have that authority again why are we why are we pushing it off to the superintendent um and there has been
difference of opinions of should this dis should this organization be able to use the facility yes or no this one yes or no i mean and in order to make sure that we have equal unbiased decision- making that authority could go to the
board and I should go to the board i can understand what you're what you're saying i'm just practically speaking wonder how that would would work um I'd have a hard time wrapping my head around how we would somebody declined i think if there was a decision made where somebody doesn't you
know no you can't use the facility for whatever reason georgia friends I believe that if someone uh was declined and wanted to bring that up in a letter to the board then they could and we could deal with that but we are a governing board and
this is very very managerial level and we delegate a lot of that stuff to the superintendent and quite frankly if any group you know we want to be consistent if we make a decision so if if if the board had to sit in there and make a decision at this level I mean first of
all people wouldn't get approved in a timely manner second of all um it's probably not where we want to spend our time um but if there is a conflict um or somebody has an issue they're more than welcome to bring it up to the board so
we can discuss the the method by which we have delegated the superintendent that and that I imagine would happen which that's where I'm saying we could leave it saying the school district reserves the right but then it goes to the final decision goes to the board
versus the superintendent and and honestly in our law it says that we have that authority so I don't know why we would want to grant that would it make more sense then maybe to to um just increase the to take into account maybe what you're talking about
Director France uh I I'm comfortable with leaving it just because of the the practicality of this being a day-to-day type of thing do we need to in this policy somehow state that if there's a you know if someone's rejected and and they have the opportunity to to um come
to the board for Yeah do you know what I'm saying Director Herman if somebody had a dispute yeah some kind of a dispute language going to suggest to it maybe instead of like the final authority say if a conflict arises you know comes to the board kind of almost like almost anything else any an
employee or anything i mean we have similar with the book policy like if there's you know board has final authority over you know if you go through the whole process and you're still you know you can go to the board for final decision i wanted to quick reference what does MSBA have because I feel like they had the word that the word was different in theirs as well so
I was going to quickly pull that up i don't think they have e in here oh they don't have e in here that's where it got tricky see that's where I found it yep so why we have that that's So yeah and here's the thing i you know people need to remember that when the MSBA writes
policies they're template policies um and every school district is an independent school district per statute in Minnesota which is why the law is so broad so we decide for ourselves and um so MSBA has a lot of language in there that's meant to be broad so we make it
our own we can put our own policies in here etc um I just want to make sure that no matter what we put in here we're consistent not to say final decisions come to us or all disputes of decisions if it's if it's necessary then just remind people if there is a dispute they
can always notify the board and we can have a discussion but to write language that says that we're the final authority um that's the law though that's the law 23 B1 it says that the
board So 1231 may authorize the use of school houses yes use of school houses the board may authorize the use of any school houses in the district for divine worship Sunday services public meetings elections posting elections it's in with there so that that's that is where when
MSBA writes it in the policy they write it in there because it's the board's authority so I think that I understand what you're saying about um independent school district but when it ties right back to the law I don't want that authority to be um how do you say
disregarded so we delegate that just like any other board would delegate to the CEO here's our policies here's You don't have to delegate it though we delegate stuff like that to the leader to then follow through with it um so if
we were to actually do that we would then be a managing board which by the way true actually the the the the MSBA templates do kind of conflate that information in there so the question is is if we're if we're going to delegate to the superintendent we want to be
consistent you either do it or you don't and you can't say well maybe in this circumstance we do it in this circumstance we don't what we need to do is put ourselves at the level of saying we delegate but when there's an issue we
get involved and that's and I think that that also allows us the opportunity then to deal with those issues as they become issues but not on a daily basis because then what happens when we start to break that barrier we become responsible for
the implementation of policy which is exactly what you know when we two years ago when we had the attorney come in and talk to us about that walls So we we say here's policy you go
implement the policy that sort of thing and it also absolves somewhat the board of being legally responsible at the implementation level so we have to be careful about that um you know we are we hire a superintendent and the
superintendent hires staff and the superintendent then has the qualifications to do that we are not in that role so but but putting language in there that says okay you know reminding people that when there is an exception that they can bring it up to the board
but we don't manage by exception so Director France I appreciate all that explanation but just keep in mind that just the way we've done things in the past doesn't mean they've been right and oftentimes we've delocated too much authority off and not taken responsibility as a board so all I'm simply doing is stating out trying to
point out in as we go through policies places where we have granted that authority where I'm saying we as a board we own that authority it's written in the law um I think it's important for us to ensure that our law our policies are
reflective of the law and also keep in mind if if this helps um our community or even other board members um remember this is that we as the board are the the what and the why of decision-m and the
administration is the how and how it gets executed so if a school group came in and they were denied use of our facility the it would come to the why did you do that and not necessarily the how of executing and of how you
implemented that decision but it would come back to the what and the why so I think it's really just a simple word change of that um if we're going to keep this language in here which is not in MSBA is just adding changing the word superintendent to the board saying
concerning the denial of a facility equipment request rests with the board versus the super and then it would align back to Minnesota statute chair Chair White and Director Atinson um
you're speaking that the law states the authority is with the board the statute does not use that language the statute uses the language the board may authorize it doesn't use
the language the authority is the boards um there is a there is a difference and so while um I can appreciate and understand what your concern is
um practically speaking how would that look if it rest with the board for every um you know bu for every time a building is asked to be
used like What might that look like um I think we'd have to go back and ask MSBA sort of maybe for some guidance on that but it's really taking that authority away from the final decision of the board and and I only I don't think about
it in our current situation as we sit here today but I think about it in in future situations where a group may come in and I don't want to give specifics but there are groups out there there are activist groups in our community that may come in and say "We want to use the
building and they're granted the authority by the superintendent." And as a board maybe that doesn't sit well with the community or sit well with the total board um and so the board should have that ultimate authority again I'm just
I'm just like practically speaking what that looks like because uh going to MSBA um they they have their model policy this part of our policy isn't part of MSBA's correct and so uh there's
many policies that we have that we um that we uh um what's the word I'm looking for that we give um the superintendent the we delegate that to the the superintendent sometimes we delegate it to uh human resources or the
business office um and in this specific um you know we do have our buildings being used all the time by sports and you know different community things and so practically speaking I just think how
um I mean unless there has been uh specific cases where there has been issue I would I would entertain um you know if there is a dispute like what that language might look like but to take the to take that delegation away
from the superintendent and bring it back to the board that I just don't see practically how that would look yeah and I would just say that I know you you continue to director France and Director Bullan you say we delegate things to the authority
of the superintendent yes we do that's that's actually our authority as a board but this one specifically is in the law so there's other things that we grant authority and I'm wondering if we can if we can kind of get to the same perhaps we I'm sorry go ahead i'm sorry i'm
trying to see if we can come to some kind of a compromise here i mean if we keep the I mean maybe a compromise like can we just strike the sentence and maybe just add the word administration and this like school district administration reserves the right to reject i mean any dispute in any policy ultimately the board would own right
like does it make sense that's what I was getting at is there is there some kind of a either addition by subtraction or adding language to make sure that people know just in case you don't like the decision remember you can always bring come to the board come to the board we retain our authority while still delegating the the how chair way
yeah I think that's an important distinction um you know whether you're a governing board or a man or a managing board and um you know a managing board centers themselves around the how what and why for crying out loud governing boards do not and and as a governing
body of of the school district um to uh vice chair bullian's point there are hundreds of permits constantly the seven of you couldn't manage the load um on a in a timely manner you it would be
impossible so again I think not to sound hierarchical but the reason we have a chain of command if you will in our school if you are the ones who are issuing the final say so to speak um for permits building permits there there's
no way to contest that right so this Joel Doll Director Dah through community ed manages all the permitting you know community use of our public resource these public buildings um if there's a concern or question then that concern or
question comes to my office if there's a concern or question from there like kind of like the district court you know or or court of appeals and then eventually it comes to the Supreme Court so this chain of command of delegation is not to usurp board authority and power i want
to be very clear about that that's not that's not what this role does irrespective of um what's written here ultimately the authority lies with the board on probably 99.9% of everything in this district right but there are
processes and procedures in place that allow kind of a chain of command or a an appeals process to kind of work through um how we can enact this because as a seven more as a seven board governing body this and you I don't know if you
have the luxury to pick and choose where you'll govern or manage versus where you'll govern it's all or nothing it's whatever the body of the board is so I think be I I caution you all to consider the magnitude of your scope as seven
independent you know individuals um providing governance to the board um because you couldn't take on the load that's why you have a district full of staff that adhere to district or board policy in their day-to-day management dr thomas I just want to clarify you are
one individual as well and it really is this the sentence about the final authority concerning the denial of a facility or equipment requests rests with the superintendent so it's taking it off of your plate I'm assuming you don't get hundreds of denials as well
yeah and I'm not questioning that sentence if that's what that's the question that's not what I'm speaking to I'm speaking to the request of the I'm trying to understand the language that was never my intent No I'm just saying in the statute I'm sorry in the statute I was trying to understand where the
statute was explicitly stating the board's job is to do this management work of issuing permits to the you know I mean I was just trying to understand that because that's what I was hearing would it be reasonable to say okay I think the two members of the policy
committee have kind of heard the discussion take a crack at I guess you said softening the the language a little bit making it making sure that there's there's clarity here that just in case that rare occasion that that you're probably
talking about that that there is that that final arbiter that that is us but that not to confuse that with the day-to-day things that Dr tom was talking about so if if that's reasonable this is first reading that's why we have the first reading oh this is first reading so so we can if you guys want to take a crack at Well and I would also
wonder if are we supposed to because it does say in the law that we are to determine a reasonable charge for using the schoolhouse should we be reviewing these guidelines that also are like a um sub policy of this because in here it talks about like the charges and who's a group priority one here is is this part
of the policy that we should be reviewing is it's not included in the policy review which is this whole guidelines and procedures and I don't you know yeah so and I know that's been the discussed before is how much to be charge people it's not only been
discussed we actually took it out and made it a separate and then we also have voted independently on facility use and all that but we took that out of here what is it two years ago I think I remember yeah um and per the will of the
board because it was too detailed too procedural and because it can change and then we do separately vote on that so that's why that is high level um and for that reason so that does eventually come to the board that document I had the
same question though because it states in here it's presented annually for review does that happen regularly okay yeah joel uh Director Dah brings this um fees structure back to the board every year in terms of what we end up charging you know for usage etc
we used to have the fee structure in here I think at one time and then we took it out but we do vote on it every year and whenever there's a change um okay because of revenue or whatever um I would suggest that for the superintendent sake that we do change
that out to say administration instead of superintendent also per the uh per the suggestion from director Mason um I think that's better fitting like superintendent does delegate to Joel for most of these stuff for director doll so
um doing that and then to say you know basically reminder if there is an issue they we that's our job that fair enough director I was just curious how often does this actually happen i've never had I'm sorry in my
three years of being here I've never had to um deal with a denied a concern of a denied use of space in my nine years no there's never been an issue brought up there was one issue in the last two years where that had to do with the
charge where somebody was charged and somebody wasn't so I do recall that in the last two years but Okay then we'll uh and you may be not not aware of it but so let's take a crack at that language and we'll go from there chair
White members of the board I'll connect with Vice Chair Bullian and Director Johnson to connect on that sentence all right if there's nothing else on 902 moving on to 903 visitors to school district buildings i just had one comment on um under
appropriate director sorry go ahead she Yeah she's waiting for it to load let her comment first uh Chair White members of the board I apologize it did come up um we just had um minimal changes on this policy all right now Director Mason
any questions yeah so under appropriate communication I just feel like the language is like subjective and maybe we can make it a little more specific or just the words like respect and appropriateness right like how do you define that right what what I might think is appropriate is not appropriate
to you i feel like in policy we should be a little bit more direct i don't know if there's better wording or if we can you know call like I I appreciate that we're calling out the things that are not appropriate but I think some of that language is just really
it's hard to enforce right like under appropriate I mean actually my whole concern about that whole section about appropriate communication i would like does that how does does any of that go against somebody's first amendment rights because like director Mason said what one person might consider
appropriate and respectful another person might consider to be appropriate and respectful so I would I very caution in including any of that in our policy it's not included in MSBA and I it just it raises a lot of red flags for me the
appropriate communication under and I feel like it's more procedure driven than even um then like is it really even necessary in here from a procedure standpoint because it's not even in MSBA's policy itself we're calling out the items right that we aren't allowing so the language on top of that I don't
know I just don't know so you're saying maybe the language on top isn't necessary since we call out what we it's hard to enforce from a policy standpoint because it's what I consider that are respectful you might not or you know Dr friends I just have a question of numbers 1 through five shouting yelling
using obscene language insulting demeaning language threatening and intimidating and use of physical force and obviously there's a little bit more in there what in there would be considered respectful or appropriate just to call it out cuz I
mean if if you're saying that is a violation of someone's first amendment right I mean we don't allow kids to behave that way so well there's a lot of shouting that goes on so and and um I like the way I read it was just like a separate separate paragraph right we were like calling out like being
respectful and appropriateness and then talking about the things we don't sort of allow if you will or won't be accepted um I don't know i just felt like it's it's hard to define right what's what is um and certainly like shouting or yelling like that's one
thing I might consider someone's yelling at me and you might not think it's yelling you know i don't know right i mean we've had presenters come and some people feel like "Wow that was intimidating and that was so threatening and other like well I don't understand." But um presenters here I would Well it is they're visitors to our buildings and
so this is visitors to our building it's not just um it's just not just students um I believe it's any visitors to our school buildings which this is a school building this is a or a dis a school property dsse is a school property um
and we also I attended an MSBA um thing on first amendment rights and student rights are different than like the public's rights and so I I just this I'm very like I said the whole appropriate communication thing is just it's not an MSBA it just raises a lot of red flags
for me in here so um especially regarding the language appropriate and respectful because who determines what's appropriate and respectful i I kind of think this is common sense um but I would leave it up
to the board um I there's nothing in here that wouldn't be in my own company's policy let alone in here i I actually am the fact that we have to call it out like this and have had to call it out like
this I think is kind of is is what's you know the sign of the times um but um yeah I I think most of it in here is kind of common sense i don't disagree i just think it's hard to hold people accountable to policy when it's hard to
define what is respect you know what I mean it's subjective language i guess that's my only point it probably we can't get away from it being subjective to a point i mean there going to be a decision made by somebody in authority depending on what what unfolded during the situation so I'm I'm just wondering
this this the way it's written still doesn't allow that leeway if you will maybe maybe you're not comfortable with I'm wondering um you don't understand what I'm saying oh I do i just wonder if legal should take a peek at this really quick and make sure we're not doing something we
shouldn't because again it's not an MSBA it's very specific to our district is it procedure versus in policy i I just there's a lot of questions I have about it and I don't know i I would ask the board if they want to pay for legal to
look at this i mean is it do we need to to avoid any legal fees yeah i would or a legal situation i would think it's worth it at this point means chair white um I do agree that appropriate communication and then everything that's listed is
inappropriate i do so I I see what you're saying um in in that I think the question I would ask maybe is if Director Herman had any thoughts on that
being that it isn't part of MSBA policy um I'm wondering if it's something that we could easily just ask the will of the board um what whether we think that that whole section of appropriate
communication um I I'd first like to hear if if you have any thoughts Director Herman if not I don't mean to put you on the spot but I'm wondering if it's something that we just asked the will of the board because
um like Director France says a lot of it is common sense there is um and it is kind of mis listed it it honestly should say inappropriate communication um
um but is that something that should be in our policy um I think that if there is uh someone who is acting a miss at any time um building personnel you know
and I think that's a distinction that we have to make we're not talking about illegal communication we're talking about inappropriate and I think there there's a place for us to have some guidelines we're not we're not saying you're breaking the law we're saying we have certain rules here if you're going to communicate with a teacher or administrator he can't come in you know
dropping the fbomb every other word that's not going to fly i mean so that I think we have the I think that that seems reasonable to me as long as I think the biggest words I'm concerned with is appropriate and respectful because who determines that and if we say if if we actually if we actually
were to use um go back to our student code of conduct policy where we say no profanity no you know those two policies I mean they sort of kind of come together the two in the fact that if we are expecting our students not to use profanity then we would expect our adults not to use profanity and that's
different than what's appropriate and respectful and this is this is very specific very specific I guess my concern is like if you're going to you know can I just say something it's specific the the appropriate communication is communication between parents and legal
guardians and other visitors to school with school personnel that is stated up here so when a a parent or a guardian comes in to speak at a school you know shouting and yelling obscene language insulting or
demeaning etc this is really more or less to protect and maintain a respectful behavior in our schools um and with personnel this isn't somebody speaking at the forum either and I I tried to say that before that we
have different rules for that um but I do think it's important that we do protect our staff and and not allow our staff to in turn that's a two-way street behave that way um so you know um just to make sure that
we're talking about the scope and the boundaries of where this is and it does say above the one through five it does say inappropriate it gives it example it doesn't say appropriate and then give the list it says the following are kinds of inappropriate so if we read the whole
thing it it's fairly spelled out and then the consequences you know again they're not legal consequences it's informed and then uh if it continues then it gives staff or the other side the right to terminate the discussion
basically it's almost like a five-step process which is very you know understandable and um it's only in step five where it actually rises to that level that it does say that okay now you've got a
statutory thing and charges may be filed um which I think is very reasonable yeah I I have no problem with it actually i I just wonder if there's a way to say something like this policy or call it a
the purpose of this part is to uh determine or to give guidelines regarding communication between parents and legal gardens other visitors of the school district period the end because again it's that appropriate and respectful because who determines what's appropriate and respectful and I think
there's so much vagueness in that and that's where we've gotten in trouble in the past as Well I think I was reading it like like you could you know theoretically kick someone out of your building for not what being respectful for example what I consider respectful but it may not be
one of these five things right like so that I read it as two separate things so that's where I feel like it's just a language thing for me yeah this is an example um and the title of it is appropriate communication so repeating the word appropriate I don't have a
problem with that and I do think that we do need to maintain a respectful environment so I don't have a problem with the definition of respectful there but again I I I don't think this policy has ever been questioned before like this either so
yeah I I guess I'm if we're trying to create a it's almost like a professional we're going to deal with each other professionally we're not going to go off the handle i I I don't see anything um that causes me concern personally because it it's pretty specific in who
we're talking about and we're not talking about um uh I think I think we have every right as as a district to say teachers or staff are not going to address people in a certain way and vice versa and because it's not productive
and we're trying to act professionally in in our settings um and it's it's again we're talking about appropriate ways to communicate now whether they're legal or not i that's just the way I look at it chair White oh sorry sorry Director Herman um I was just going to
make an offer I think um based off of the robust conversation to date so similarly with with the 902 for um Vice Chair Bully and Director Johnson and I to get together to tackle that opening paragraph to better align it um with the discussion today that was just the offer
I was going to make good idea okay all right there's nothing else we'll take uh'll take five minutes here and before we move on to the 200s Part: 2
we will move on to letter B the first readings of some 200s So we'll start with uh policy 2011 I'll turn it over to Charles and Amy if you want to just give us a
little Here's what we're thinking All right Yes I'm gonna I'm just pull up my email real fast I think if I could just say um you know based on
the recommendation of the board to um have Charles and I kind of do some pre-work to bring forward using MSBA as a as a base model We you know just to kind of
share the work that we did We worked on it separately we um kind of compiled thoughts in a in a Google doc together and then we met together um and with the
goal in mind of having the 200s um completed and approved by the end of the regular meeting on June 10th Um that was what the board had had um the will of the board was um and our our
goal together at least from my you know you add what you um if there's anything different director Johnson but our goal was to take MSBA policy um what and look at what we currently
have if there was anything that our policy stated that wasn't an MSB BAS to somewhat bring them together so that we had something to bring to the board Um
my hope is that if there are suggestions um that those are are heard heard by the board and that we can um move in getting the will of the board on each policy tonight because if we're if we drag it
out we will be far past our June Um so again like this pre-work we spent we spent many hours Charles Director Johnson probably more than I because he actually did the uh
the documentation of it Um but we spent hours and again it's it is just bringing something forward for if you have comments we'll hear that and hopefully tonight we can get the will go so we can move forward and have a
final reading next Yes And if you have any suggestions on a way that you want to see anything any additional notes or anything like that moving forward please let us know so that we can put it all together and make next time smoother and
easier Yeah As we as we go through So um to go through 2011 legal status of the school board this is MSBA policy um with very minute changes that um director
Bullion had just to basically clean it up Very simple very easy We did add in the student representative the student representative as the ex facto member
Oh I'm I am Yeah Yep 2011 Yes Yes So first of all the student rep is not an ex official by legal definition as everything else and they're not a legal part of the school board That's why we had the separate policy um that I do
think the student council needs to review every year because it's theirs Um they could decide not to be part they could decide to change it One of the purposes of having the students here is to get them acquainted with this process
as well as to hear as well as a way to hear their voice but also with leadership skills and everything like that So you know the student rep wasn't always here and sometimes they don't have a sub maybe one year the council
president may want to do it We've had other school districts that want to put it up for anybody on the council or anybody in the district So that really should be separate Um the other So that I don't First of all they're not a legal
part So um scratch see scratch the student representative out of there again take out the take out the red and and I would strongly suggest that we actually take policy 2011.1 and send it back to the student council as as a for
them to actually determine and be a part of that leadership and understand what it's like to write a policy Um I I've asked for that several years because I think it's part of their learning It's part of their leadership Um and again I don't think we had one before 2016 at
all Um and um so that's just something I just think it'd be a good learning experience for them because that's what they're there for also as well as to give student voice Um I'm not excuse me
I'm not done Um now the MSBA model policy in this area combines management and governance It's kind of a word salad in a way particularly with one of the paragraphs in there Uh the last red line from the MSBA was in um basically 2002
and then 2009 and the latest one in 2021 or 2022 actually only changed the names because it was there as a template based upon again the size of the district what we want to do So there are some districts out there that take all of
that out and just say because the statute doesn't represent latest interpretations by courts like there's a couple of other districts um that either use this and don't really ever review it that much like the just the template but there's a
few of them out there that adopted the language The basis for the establishment and operation of the school board lies in the state of Minnesota constitution Minnesota statutes court interpretations of these laws and the powers implied under them So for instance if there's um
any type of court decision which I'm not aware of any um that it would automatically encompass that and you wouldn't have to do that Um but the student rep really is not part of the legal definition of any school board And then the other thing is is adding in
school breakfast That was a temporary funding thing and that probably is going to go away So I don't want the district to be responsible for that piece either in the other policy So um that was my um
that was my comment but most particularly the student rep and like I said I'd like them to take a look at their the policy about that the 2011.1 or 202.1 So my feedback on the 2011
whatever the policy was for students I actually felt like it was 99% procedure and really should lie within the student council procedures I don't even think it's necessary for us to have it um within our policies So I would agree with that Yeah So I think that I agree
scratching the student rep out of there Um and then if it's statutoily there's some talk that there might be some the law statute laws changing with that then we redo the policy But for now that would be my recommendation Um I agree about the breakfast If that's going to change then yeah then we maybe keep it
general so that we don't have to update it Um but other than that um and oh and then I have one thing about vacancies So I know we talked about we added that part about are we going oh sorry yeah no no that's part of the whole policy I just want to make
sure we have 2011 I did want to address that but the compensation and the vacancies I also think need to go because the compensation is determined in the or meeting and the vacancies is its own policy which we definitely need to review but that doesn't belong in the legal status of the school board Just
from an admin side just point of clarity if I may chair white So is the board is the board interested in repealing 202.1 and in that being subordinated to then student council kind of works through that for procedures
I'm good with that That sounds fine with me I I agree with director France that it could be okay Should we get a will a consensus Anyone have a problem with that Anyone Okay All right Perfect Thank you It's all I needed Um so we can cross that one out I think
so We still on 2011 Yes So 202.1 is going to go to student council to be reworked Well no they can become the procedure That could be a board Got it Mhm And they should write their own and present it to us actually I think that
would be a great learning So um when we were discussing 202 202.1 student representative on the board currently it's its own policy It was my recommendation to keep it its own policy because of it's a separate thing
that can be changed Um the question I have is if we are ready as a board to say that we don't need the policy altogether Um is it the will of the
board that we don't have 202.1 uh I think for bringing forward this information we combined 202.1 into it and again I that was my recommendation to leave it by itself because it is a
separate so we didn't have to bring the whole policy together but when when director Johnson and I were were working on this I said you know we'll just get will of the board so um if I can remind
Just a just a little historical context My very first year here this conversation came up and the former chair Nelson and I met with the student council Um and so I I hear things I hear
two different things The process of selection term and all that I think let the student council govern that because that was something that she and I brought to them to inquire because there was conversation whether it should be one person the whole year rotating all that kind of stuff There's a scholarship
that they usually can apply for So it obviously means more if because it's not huge So if you're splitting that among three students it doesn't have that much of an impact Um but I think the purpose that you all in policy declare you want
to have a student rep I think still needs to be stated somewhere Um in terms of whether it's buried in the regular 202 that um you know as part of the school board we will also have a student
board rep and whatever put it there But I unless the board is like I don't hear the board walking away from having a student rep Um so I would just say maybe find the purpose in the regular 202 then um with all this other stuff
going away So what I suggested is that um um first of all it it doesn't belong in the legal status If we're going to leave it the title the way it is and this is the true legal status of the school board It basically follows statute Um and there's
some things in here that are that that don't belong in there but um I personally would like to see the 2012 one or whatever it's called Um actually give that each year to the student council And we just referenced
it that we're going to because they may change you know the year that um that it did go to the student council um the next year they do have new leadership and they do decide on how they're going to delegate that out and that's part of their growth That's part of the purpose
of them being on the student council to make those types of decisions Um I know that during uh COVID they didn't show up at all and they decided instead to be part of the committees Now we didn't change the policy at all or even I think
we didn't even have one at one point in time Um but as their own body that's part of their learning of determining how they want to engage I absolutely agree with that And I'm just wondering if in 202 when you look at exofficial
members you know like do we just list them as an exofficial member Technically they're not an ex official They're not Okay I don't legally not defined as Yeah Just another sentence that says I will have a number four student
representative Yes I think we can just write it as number four student representative just like I have set up in 202 right now Instead of having everything on there like it is I'll just have one liner right that says the board will have one student representative
right Period Okay Yep That's that's very Yeah And then the council can decide each year So talking on here Yeah So So that's So that's 202 Can we I think Can we get back to We'll go back to 2011 2011 So on on 2011 specifically is there
anything else We talked about uh maybe scratching uh 4C forming partnerships and ad hoc committees is not part of the legal status Um it is um at all Um just uh
number nine F9 Can you can you just tell me where you're at so I can F9 Okay Sounds like a fighter jet Um Well that's listed in MSBA but it's I was I was going to say that is that particular F9 that language is referenced That one's
not No that's we it's referenced similarly in 213 Yeah I wonder if we if we even need it here because it's it's already in 213F So that was one that we had in our old policy We must have added back to strike it
213F says the school board may establish such ad hoc committees for specific purposes as it deems and it was in our 2011 which is why it's in this 2011 So you moved it So I I moved it over So I'm
try So just to give everybody peace of mind right If there wasn't something that kind of connected the dots between everything from ours to MSBAs it was moved over So as long as everybody is good with not keeping it I'll cut it
Yeah because it's referenced later So I think we're I think we're good And again the MSBA templ is a template that covered both governing and managing boards and they have not updated this really in decades And I just want to make sure that everything was was
covered right We're not trying So so we're cutting nine Nine will be cut Got it And then compensation and vacancies Compensation is in the organizational meeting Um it is not part of the legal status There's as long as
we get paid I believe it's a dollar we could do whatever we want there Um so compensation move that to the organizational meeting where we decide that and vacancies is its own policy Um and to keep things clean um uh we really
should have and the vacancy policy by the way is fairly broad too So it's very much up to independent school boards which we do need desperately to redo that one um and do that in a way that we can feel consistent So that I would remove that out there because otherwise
when you start talking about legal uh status um really the the the um statutes are very very broad because we're independent school districts Um and they're very broad because it's got to cover districts of a couple hundred
to over 10,000 20,000 in some cases uh kids So you know they they kind of add in um language in here that's um not necessarily board salad so to speak but they compensate for it um with with the
powers A B and C to make sure you can go either direction And that's why I said I've seen some districts that basically say okay if you're talking to talk about the legal status of the school board um there's I found several of them of our like size that say have the language the
basis for the establishment lies in Minnesota constitution statutes and the interpretation of the laws Um now that means that our entire policy would be one sentence which some of them just don't even have the policy Um but again
it's it's um it's meant to be really really broad Um so if we want to make it doable so like most policies should be where they can be auditable
and consistent in language then um we can either mention the statutes or whatever but we should stay with the definition of what the legal definition of a school board is or the legal status which is only given to us by by
statute with a lot of caveats of being an independent school So I think they do list that though I mean they break that down into all the different powers and duties Those all align back to statute So I'm I'm a little confused I understand what you're saying that there's new case law and all
that kind of stuff That's going to happen anytime but I feel like this policy in particular MSBA does a really good job of aligning it right back to the law And it's pretty clean It's pretty pretty cut and dry Actually it's not aligned to the law It's broad
because the law is very broad So when you have the school board shall do whatever and the powers and duties it actually covers both managerial boards And if you look back in the history of the MSBA um the last real change that they made
uh was in 2002 and then they have one in 2009 that that added an additional statute And then in 2022 I believe they just changed the names of the statutes to align with the current naming So they've left it really really broad for
a long time And you know most school boards can cut and paste this because the legal status no matter what is going to end up in statute But when you go beyond the legal status about talking about providing breakfast compensation um uh student whatever that's where
we're kind of blending the two And so you know that's so we mostly talking about six and seven sorry to be scratched and and they're covered somewhere else That is that what you're getting at Well vacancies is covered in a separate policy and compensation is covered in
the organizational meeting and other than I think um $1 is what I was told uh when I looked into this several years ago um we're not required to give ourselves any money you know that sort
of thing So it's not really part of the legal status Um Director Frank can I can I ask you That's why I'm just since it's already covered are you are you referencing the compensation piece because because of we're going to MSBA policy Is
that why you're referencing why compensation is out of place because compensation is in legal status of the school board 2011 which was policy done in 2022
Okay So So that's that's why it's in here That's why that's why it's put in here So that that's that's why it's in here I get that And what I'm trying to say is the template for the MSBA is more than two decades old and a lot of school
districts don't use it or they only stick it with the legal status referencing statute only We are not required to pay ourselves The compensation is actually determined and organizational thing which has been a standard for some time So the only thing
we need to do is I think the requirement is to get a dollar a minimum of a dollar So that's why I'm saying if we're going to talk about compensation part of the organizational meeting and we make that decision every year then let's not have it in two places So when we change one
we got to change another And then the vacancies of course if we say per statute the statute's also very broad So when we go into our vacancy policy we have a conf a conflict We'll have one saying it only follows the
minimum statute and another one that may be more detailed So you don't I would prefer if when we do discuss them that they are mutually exclusive So when we update them we're not we don't have conflicts built into the policies and then also that we have clear ownership
and change it in one place Um that's that's all I'm saying there But um again keep in mind that again this is a template Um and that's why there's a lot of school districts that don't even have
this They just basically say "Yep we have a school board per that language that I just said or per statute." And then they go on with it So that's why I was saying you know we're we're dealing with something that really hasn't been updated in decades Sorry I'm I'm trying
to understand So the compensation was on our existing 2011 policy We added it to the MSBA template right That's why we have it in red So you're saying you think we could just remove it and we don't need it Yeah The thing is is that
we haven't and historically right for a reason I don't know why I'm curious Well since we're going through this like I'm saying we've had we haven't really ever had to use this policy So it's never really been challenged or whatever but it has been a
an issue where um as we're going through since we started the policy committee and since we started going through this that we actually try to do something that's a little bit more enforcable and with the times Um and like I said the MSBA template that we've never
questioned here because the only thing we've ever really updated is the legal references when the when the MSBA put in the changes Um I'm sorry when the legislature changed the things Um all I'm saying is if we're going to do this
a legal status doesn't include the student but we do include we do have a vacancies and if we leave this language in here that means we're going to conflict with our even our current vacancies policy The way I understood this is that we would be getting rid of 2011.1 and just referencing the statute
Did I misunderstand that So we won't have a policy Did I misunderstand that I thought that was 2011.1 is a student rep That's 202.1 2021.1 Sorry the numbers are driving me nuts Yeah So 2011.1 is a schoolboard
vacancy So the way I understood this and someone correct me if I'm wrong is that we're removing 2011.1 and instead we would reference that we'll follow this statute process Yes So I was I was going to get to that point on the vacancies Well since we're there we may as well go
ahead Yes is that we can right the way the vacancies policy is written is basically a copy and paste from the law of of what it is and it doesn't really outline a procedure process Okay At all
So it's not a policy either It's just a cut and paste Yeah Yes it it's a policy number the way the policy number that we have is basically a copy and paste from the law on into our policy number
So that's why it is written the way that it is here It fits in my opinion with legal status of the school board because it references the same references right
as school board vacancies Right Right all of the all of the legal references right cross reference into the same thing as vacancies So so so then right we can then take an actual procedure to
say this is how we would do schoolboard vacancies right And this would just be an example right Somebody resigns right Okay At that point 30 right 10 days later right it would application would open up right 10 days later it would
close 10 days after that we would have a a right and we could lay that out and we could then put it in our board book right And that would be the procedure because we would all have to approve the board book itself and the board book
would go in there That's that would be a suggestion right It wouldn't have to go in policy and all we would have to do is ultimately right we'd leave it there because we're following the law right which we could leave this vacancy piece in here We're following the law because
I just talked to MSBA and I ref I asked them Director Atinson sent an email right Um director Bullion was on the email They said they don't have anything as far as laying it out the procedure of how we fill the vacancy but the law
states this is how you have this is what has to be done Okay cool So if we only do this one line we are hitting the wicket The way we do the wicket is completely up on a different document Can I talk about that as a separate conversation and that and that can be
completely like further on down the line because what we currently have my one line hits the policy that we do have Okay So I also had to deal with
MSBA last year quite extensively on this understandable and the vaca the vacancy statute is very broad because the first thing they asked is don't you have a vacancy policy and I was like yeah but it's it's vacuous right it's there's
nothing there and it's we've had it done before and usually the board gets together or the executive committee gets together or whatever and says okay this is how we're going to do it this time Um sometimes we had people apply sometimes they actually had to like reach out in
the community and grab somebody in and beg them Um so there wasn't really a voting procedure or whatever Um now the voting procedure can change each time but they highly recommended we had a vacancy policy simply because
um of that very reason of what happens when you do have more than one person apply and you don't even have an you don't even have a policy that says they they need to apply And the again in my time and also dealing with
other statutes like this um not just for school boards the these ones are written very broad so that the school districts can determine their own and as long as you follow the minimum statute What I'm
afraid is going to happen if I do a use case and we have a policy or a procedure and we have a schoolboard policy what sits at the top of the pyramid right And it says our only requirement here is to follow the statute Procedures aren't a
requirement Procedures especially for boards they can come and go if it's not actually um a memorialized in a policy So what you can get is somebody putting a complaint going but that's all you need
to do And the other one and and a procedure that's not part of policy then comes in and says you know something else And it's like well they they will challenge this because we start with policy And if the policy only says
statute that means underneath we can have somewhat of a free-for-all depending on the environment So in that use case and that's kind of what we just went through and I think um Chair White you and I have talked about this we definitely need a vacancy
policy Um we need I would say we need a vacancy procedure whether it's a policy or not Director France please take a look at AIO They have in theirs they have it listed as this is the policy but then under
200 right next to so if you can imagine that we are having we're developing this board handbook where we would have this is our policy and right behind it procedures for appointments to temporary fill a board vacancy and it's very
spelled out it's it's very cleancut it's something that our full board would align behind Farmington does the exact same thing so I don't if it's spelled out online it's a lot better than leaving it up to three members on the executive committee or one the board
chair determining their own procedure I mean I I really believe that we need to have a procedure spelled out and I do believe that the vacancy does follow the law So I do I like the way it's actually done So you don't have to have an go find another piece of paper And then
there's also confusion between the law and the procedure And that's where it got really really confusing So and that's exactly why we don't want that So you it's good that you mentioned that one of those school districts because I think both of them do not have a policy
2011 at all They simply state the basis for establishment and operation of the school board is the state of Minnesota constitution Minnesota statutes court interpretations and these laws and the power implied underneath them That's actually from AIO So with that AIO takes
AIO actually combines multiple different 201 their 2011 is like super long and it's multiple policies combined into one So they they really don't have the separate 2011 to avoid just this and they don't say just the the cuz that's
where I took it from Um and others I found about four or five others that did the same And you know and again um I just don't want us to literally step on a rake with this one by having the
policy state the very broad um statute Um and then not have a vacancy policy that incorporates the procedure exactly as you just said That was my purpose So you don't want to have a conflict you don't have one policy saying minimum is
a statute and another one okay going into the procedure because then we've got a conflict So then I would recommend then I would recommend the statute doesn't mention the procedure though No it's up to the school boards the independent school board and I would say
like the statute within the the board book Yes It has to be in the board cuz our 2011 today is not a procedure Like it doesn't say how you're going to vote right So like I think I'm totally fine getting rid of that and just referencing
this because it is a copy and paste of the statute and then agree we need a procedure I think this simplifies it to be honest with you I think ours is it was super confusing Well it's not a procedure right now No it doesn't Well I I would have no problem and maybe it's semantics whether
it's a policy or a procedure as long as it's spelled out and understood that this is what the board is going to do in a certain case I have no problem with just leaving that And trusting our handbook to handle the rest of that's will the board I I understand what
you're saying I I really I really do and I I would like and we just went through this is what I'm saying So and it was the exact same issue we're discussing here that you're saying you're okay with that actually came up No I think it's going to get better Actually I think what we hand this is the why we're doing this to make it better And so the
vacancy policy should stay in place and the statutory reference should go in one policy And you know I went through this for two and a half months last year and
that was the that basically um it was it was an issue You you if you have one and then you have someone who doesn't like it they'll say well you know procedure if we don't stick that in the vacancy policy even at a higher level
Well could the vacancy policy reference the board handbook Yes Could that be the vacancy policy Exactly Doesn't have to spell anything out It can say this is where it is Or we could just put that as a bullet Yeah I think that the issue
today is that 2011.1 is not it does not spell out the process of how we so I think it's like it's basically copy paste as you said So it really does us nothing And so I'm totally fine just referencing that and then having whether we have it as a separate procedure that
we redo or number one policy matter board handbook which we should be at least scouring once a year to make sure we didn't want to make any I think that process might work Yep I think that's good Y
I just want to make one thing It can until somebody says but wait a minute this policy references only the statute and this other one references the statute and a procedure that isn't backed by statute If we come into that situation where you have a board member
or somebody applying that questions that you're always better off just putting it one place also if for instance the um we don't have hyperlinks which I I understand why but if you reference it in one place you can change it and keep
it up to date in one place and we've just I just want to go through history because it has been that has been an issue too Well maybe and we're supposed to learn from history and I can I can understand that but I I'm I'm wondering if if we would to be accomplishing that
by making the policy the actual vacancy policy the procedure the procedure Yeah Because that's what we haven't had in the past And um responsible boards will constantly um at least yearly look at the handbook
and make sure that we're still in sync And I I think I think that can work I'm comfortable with it I I So we're going to keep the vacancy policy though and put my my what I'm saying is the vacancy policy will say
um the vacancy policy will reference a procedure which is fine Yes Well the the procedure actually is contained in the board handbook Correct Why why don't you just like why don't you just call it 2011.1 board vacancy procedure and then it just calls out
this procedure because that's ideal you know or just under this section add B like we will have a procedure for vacancies reference I mean like we do right behind like 2020 is school vacancy procedure so that it's all laid out so that there's
no confusion about what the procedure Yep Instead of having it in the board manual No no it has to be in the manual too But but that would be in addition to having the procedure right Follow the policy Is that what you're saying I'm trying to be No no They have it all in
there I agree Follow at the same point that I was Yeah One will be school board It would be school board vacancy procedure Instead of a policy it would be school board Well it could be policy It is a policy and procedure So it's it's that's yeah I don't care about the
nomenclature thing I mean we do have I mean we just went through we have procedures and policies so I don't care really but it really becomes it really is the procedure of the policy versus laying out the law Understood So the
desire is that we do not put vacancies number seven that we leave it its own policy Yeah So we would change the title Am I hearing you correctly And that the
policy and procedure and all that and our board handbook is usually some of you know our board handbook basically is going to be the 200s anyways Yeah with probably a little bit more meat like we have in the board book training right now So I'm okay with that And then 2011.1 becomes the procedure forward on
2011 The proposed is that we take off the vacancies take off number seven and leave it in the policy Yeah And it would have to come out of the definition too because there's a definition part that was added There is a definition So
there's definition and then there's number seven So take off B Take off in Mhm leave 2011 Yeah 0.1 and that would include both
Well I think that needs to come 2011.1 needs to come up I I would the way that I would do it if I was doing it I would reference the law just very simple Here's the law the statute and then write the procedure just like we did here Yep Just like there I would I would
like I would write that one line and then the rest would be all procedure is what how I would do it if I was writing it Yep That's the way it'll be Is everybody good with that Anybody have a problem with that I think that's where we started Yeah I'm good Okay Okay Um
yeah Go ahead So um so we are I want to get some clarity on on the compensation that that red part there Are we saying we don't that doesn't need to be there or it's it's part of the organizational meeting It's part of the organization So it's not necessary to be here Is that
what I'm hearing Is I don't care if it's I think I'm fine fine with that We added it So there's no reason because it was in our original one That's why Mhm So it doesn't need to be there I don't care It's not I have one word that I thought would be interesting to talk about but it's not it's not a big deal So let's uh
So we're we're still on 2011 Still on 2011 I know But okay So we we've we've kind of cleaned that up One question to ask Should we remove breakfasts Oh yeah I think because it says at its
discretion may perform the following at the top Like it's not saying we're going to furnish breakfast or lunches really It says the school board at its discretion may and we do provide breakfast right now So we do we do current does give us milk and you I read
that but if it's not breaking policy are breakfast going away anytime soon The only statuto requirement is lunches and then we got the extra funding so breakfast wasn't in the uh I just haven't even with the most recent recent cuts I haven't seen is that we can use
public monies meals if it's going over x amount of time um and it's on the natural lunch hour without a break So that's how we've done stuff like that We've kind of cut back everything to like coffee or like
the things that committees we buy out of our own pockets as the in the legal definition they put that we will furnish school breakfast and lunches and the only thing the statute No the only thing the statute requires is that we provide
a lunch The breakfasts were added in with the extra funding We didn't um we had them for free and reduced lunch and we had them offered but we never offered them for free and if we do get the funding removed the only thing Minnesota
statute requires is the lunches and then um let's take that let's take that I I would highly doubt that the because it does still say May gives us the gives us the opening we are taking out and the student representative as the next we're scratching 4C
well no just that sentence that part I was taking the whole thing out Okay And I'm right above there on B So if you all want to stay right there Um I just have a question It says board member elections take place on even number years on the regular election day in November which is generally true but we
have a unique situation this year where we're going to have a board member election this fall So I wonder if we should add the word board member elections generally take place on even numbered years on the regular election day in November Um does the vacancy policy cover that I don't know It would
it would it would it would but also um the we do it here Other school districts don't do it on even numbered and like you said so that's why again most districts don't get that Well we took
this from our policy That's why this is a policy But again I wanted to say that we hadn't touched this just because it's not really used Um so if we're going to go over it we might as well either scrap it for what other school districts have
done and just place hey we're going to follow statute and any interpretation I was going to say why do we even need be Right I mean we are legally bound to have our elections That was determined many many years ago scratch it then just scratch I would
because right now in the legislative session there is a bill that's going to govern like you can go even or scratch which may affect vacancies as well Yes
Okay Thank you That's all that's all I had on that Um anything else on 2011 nine Um um director Oh I'll get to me No you go because I've already said I've said enough words for
the whole week Um this seems very loud to me I don't know why Um okay Um it wasn't redlined so I just want to make sure that I'm reading this correctly Um I'm looking at our um
our board retreat packet from February when we initially started to kind of talk about the 200s Um and then we got to this point Um number pardon me under P well I'm under
the former So under powers and duties number four um it doesn't exist anymore And under powers and duties as it's currently right now ABCD we seem to have
deleted the school board in accordance with statute has delegated all management of the district to the superintendent its programs and services and district procedures needed to implement district policy Superintendent is nowhere in here I was and I know we were going to we had brought that
up at our retreat but it wasn't redlined It was clearly deleted So I just I' I'd like to where are I think because it's not in MSBA That's why So again MSBA's A and C is
word salad The school board said superintendent and manage And then the other one says the school board exercises administrative functions and legislative character and they they kind of and then the and then you know the and then they add the sentence the
general charge of the business The reason they do that is because you have really small school boards and really large ones None of that's in statute and you're supposed to pick and choose That's why I mean I think ours follows the MSBA follows the law That's I think
that that's the key I mean those are the powers and authorities of the school board No it's actually under like powers and duties The first point powers and duties of the school board What director Olstead read is our old one Yeah Uh number letter B number four because a
governing board delegates the day-to-day running and the administrative functions 100% to the superintendent and we oversee the superintendent as our only um uh employee But again I can't emphasize this enough The the the
template that the MSBA has not changed was meant to be modified by the independent school districts depending on whether they wanted to be a governing or managing board And 20 or 30 years ago there were school districts here with
like a hundred people in them And the boards were managing boards They were day-to-day Matter of fact there wasn't even a conflict of interest rule at that time that said that you would h you could have actually have teachers and principles on a board Um you know it
didn't really make any difference That's why I've been trying to say that's why AIO took that out and only put that one line in there because that is the true legal status of the school board The rest of it is an independent district We decide how we govern Um I like the way
MSBA is written for simplicity reasons Yeah I feel like the status of the school board though but like I guess I don't understand why we ever I don't know the history of why the language was added or why it would be needed I guess again
it's it's kind of word salad It doesn't say the statute does not say we're going to provide school buildings and erect needed buildings that sort of thing It's the statute's very very kind of broad and it has pieces of it in here Um again
that's why other school districts a lot of them either accepted it and they never really use it or they modified them Um so but again I'm not following because MSBA's is simpler So you're saying we added it in its word salad So MSBA
doesn't have that point The one she's referring to it it it Okay So again MSBA's model template right And I use the term word salad loosely because they basically created a
master template that would go for all different sizes of school districts and all different types of governing models because we have an independent all the statutes down there are for independent school districts So we have
a lot of leeway in what we do Uh unlike other states other states you know like in Georgia when they had the Atlanta school board do something those guys actually got sent to jail We don't do that here We have a lot of leeway and
and not a lot of prescriptive language in the statute providing we just you know practice our and I'm going to paraphrase our fiduciary duty and stuff like that So we have by being a
governing board have delegated the responsibility of day-to-day running of the district to the superintendent which is perfectly legal in statute And again the MSBA
model template for this is old and it's meant to it's just it's got a lot of words in there and we take it and make it our own If it's never come into question about who manages a school district and stuff like that then then a lot of them don't even use it But we as
a board have said so many years ago we are no longer a managing board We are a governing board and we're delegating the day-to-day to the superintendent And I appreciate that history Director France can you show us me exactly in Minnesota statute where it says we have the right
to do that because I'm not seeing it And I think the key point here is that just because we've done something in the past and how we've operated in the past is not necessarily correct or how it even allies aligns with the law and there is nowhere in AIO where they delegate the
authority I look through their whole entire first 2011 There is absolutely nowhere saying there is no state it's 203 on theirs but it's their 2011 There is no way where where it says the school board um has delegated all management Um
so I don't know where you're seeing that I don't know where you're seeing it in the law So so the law doesn't tell us but you just said it does You said the law gives us that authority And I'm saying I don't see it in here where it says that The law allows us because we're an independent school district to
make that determination The law does not state which one we want to be Okay It gives so are we determining whether we want to be managed like do what we've done in the past which is grant all management or do we want to be a
governing board like the the law states which is our authority and our we are to oversee just like it says in the law which is the way the policy is written that the board must have the general charge of the business of the school district the schoolhouse and just
basically how it's read which is how MSBA policy is written the general charge I'm support of keeping it technically Um so but that's but what director Olad that was the last thing that I was going to bring up because I was going to see
if anybody else caught that Um you know in the legal status of the board we can either say that oneliner like a lot of other school districts do and then use the terms and our operating norms etc that we delegate or like has started to
be done here in the past two decades is we said we're no longer a managing board because we're too large of a district and we delegate that to the superintendent and that we abide by MSBA rules that says the superintendent's our only employee So that's governing
the superintendent but we do not go beneath the superintendent and tell a principal how to do their job tell a teacher how to but that's all that's all called out in other policies This is about the law It's about the general powers of the district the legal status of the board This is not about the the
operating norms and all that kind of stuff This is truly aligns to the statute Then if that's the case I'm going to go back to what Mary may I think you said earlier Does does 20 where are we at 2011 need to be more than a sentence like you were talking Does it
does it need to be if if the the the broad scope of what we do is covered in other policies Does it does it need to I think it does because there's more than one sentence because it says that we being a little bit obnoxious Yeah Because if you read the whole I mean you could just take the statute honestly and
just put it in here because it has you know there's a lot of things like oversee library facilities and we provide library facilities That's all spelled out in here We provide um you know employ the teachers We provide services I mean everything that's
spelled out in here is what a school board is the powers and the duties of the school board that's here already and that aligns to the law So that's what I'm saying It's already in the law I'm sorry Go ahead Director Olston I guess my point is is Is that just me or am I in the loudest one in here every time I
talk Okay So um I guess my point is under VB V powers and duties under B I don't agree that the school board exercises administrative functions That is the superintendent's job to me So in
my mind in my mind the superintendent exercises administrative functions The school board also has certain powers of a legislative character and other powers of a quasi judicial carrier character which quasi judicial speaking of word
salad Um I guess that's where I feel that belongs because I don't think it is our job to exercise administrative function is my point So I
would I would suggest the superintendent exercises administrative functions The school board also has certain powers of a legislative character because we do But I think when it comes to everyday administrative functions that is Dr Thomas's job That is the
superintendent's job I think it could be stated that way The our old policy uses the word oversees The school board oversees administrative functions that and and I don't I don't agree with that either Ultimately I think that's the I mean
that's like I agree I don't like the word exercises either right But like yeah I get what you're saying Yeah that was our old policy What wording It said um schoolboard overseas letter number Uh
I think it's 5B now where you are Yes Yeah 5B on our old policy powers and duties Whatever B2 powers and duties It's here No this is the proposed This is our old policy
powers and duties Sorry Yeah I'm looking at the the new revised Okay Um one So VB that's number two The school board oversees administrative functions adopts and revises policy and it's the final body for appealing administrative decisions which also follows the law That's under our old policy too Oh sorry
Yes the old one Yes I was reading off of the new revised version Could could we take um could we take the B under powers and duties and just make it make number two make it B So
we're basically taking the school board oversees administrative functions adopts and revises policy and is the final body for appealing administrative decisions and just make that our old policy two and replace it where B is in the new
policy of the well basically the new one Say that one more time please Oh original original policy two powers and duties B2 number two Let me go back Okay I got follow along Okay Yes Okay I'm
there So original policy 2011B2 actually 3B2 to be honest with you where it says the school board overseas administrative functions adopts and revises policy and is the final body for appealing administrative decisions Just take that line and put replace
replace the B under five powers and duties B and just replace that That whole sentence is because it basically says the same thing but it says that we oversee it instead of administers or
exercises administrative functions And then when we oversee we're overseeing the superintendent I would language needs to be put back in there then So we establish a I don't agree with that but I agree with moving this one and then the other one I don't
think needs to be in here So we can c So what you're saying what you're suggesting is to cross out the the VB Mhm Yep Yep And replace it with and replace it with the our original policy
3B Yep Correct And I think we have agreement on that will of the board Does anybody have a problem with that Yeah I'm not sure just I think what's going to happen and again given the discussion here is that this
thing is going to be cherrypicked and and if we are are going to be a governing board we just place the statute in there and we say the superintendent is authorized by the board delegated by the board to carry out those administrative
functions uh which includes of course in his job description hiring firing etc Um and and basically making sure that the you know that the board like any other governing board um basically doesn't
tell him how but tells him you know um what is to be done I think the superintendent roles are actually defined in another policy It's actually coming up It's 202 so we've already got that already defined in the next policy This is about the legal status of the board right But either either ref if the
legal so let's look at the definition the legal status either we say just the statutes and any interpretations by the courts when we start to cherrypick out of those statutes and only include
certain pieces in here and all that we're going to it that's where we come into the issue and you know the legal status of the board has always been just the statutes we've never had to use this before and and then you know in the last
couple years then it's been I want to dive deep down just into this thing but and not the rest So you have to be consistent We're either a governing board or we're not And we're and the reason why all this stuff
is being taken out by other districts is because we're following statute and only statute and the court interpretation of it Um and then like you said we took the superintendent out here but we left all this other language in here that
actually contradicts other policies that we haven't gone through yet about that superintendent oversight And that's what I'd like to avoid That's kind of my point I'm wondering if this needs to be so prescriptive if if the actual carrying out of all stuff is covered
like for instance Dr Thomas' duties are covered in other policies Does it make sense just to make this as short and sweet as possible We're referencing statute ABC and D The particulars are will be in the other policies I mean is is that where you're kind of going Yeah
cuz that that seems reasonable to me As long as it's covered somewhere there's no sense covering it twice Correct I feel like that's what we kind of that's what it really tried to do right It cleaned it all up because our other one was like this mesh of all different things that talked about compensation
and it talked about vacancies and so I think we're we're really I think we're that's exactly what we're doing to be honest with you I mean so we really only need like one sentence there and right now we've got well without the repeat of the student rep We're still sitting on
several pages here Um I'm sorry that was 202 We're still sitting on what two and a half pages It's more than just subdivision one board authority So like I mean you that's that's again that's 2011 at this
point 2011 every every change that that director Bullion and I have made have been can there's been one addition that director Atinson has made which is now taking the B right the powers and duties
which is what director uh Olstead just recommended and that's now implemented So everything else is back to the ex exactly what MSBA has Mhm Okay So So there is no So there is no
there's no addition I hear what you're saying Um and I I kind of wish we could go your direction but I don't think that's the will of the board So as long as Wait so let's let's ask about the will of the board So we Is anybody have a problem
with where we're landed right now for for 2011 exchanging the original was it B3 and replacing uh 5B with that original language that that Lisa talked about Um and then there's the other ancillary changes we made with the
student rep and those kinds of things Is there anybody with an issue obviously think you do an issue with where we're where we're sitting right now Good Good Director Olstead Um yeah I'm okay with it because I mean
I appreciate what you're saying and I kind of agree with it but if if the other policies put the meat on these bones I I guess I can live with it if you know what I mean Yeah It's just that the again it some of the language in the powers and duties contradicts being a
governing board because again MSBA made it so that it was pliable They didn't make it so it would be repeated verbatim um and hasn't updated it as such when I don't think we I I I don't know for sure
but I couldn't find one that's a managing board That's my concern So I hear what you're saying I hear what you're saying Yeah that's okay Well I think we have consensus though So um so did we if 2011 is
consensus did we kind of take care of 2011.1 or we we decided that we're going to make that basically a a one line with procedures underneath Is that what we talked about I thought we were So when So are you guys going to take a Who's taking a crack at the procedures Are you
doing that right now Is that part of what you have been tked to do Um come back I mean apologize Um I was wondering that too because it may not have been on your list since we were like striking it
right Is that where you're going Okay We will come back with procedures Um my concern about coming back to the board with a even and I mean so this work has it was the will of the board to
have the MSBA be our base template and then we brought whatever was in our policies or we tried to bring what was in our policies bring it to the MSBA policy so that we could get will of the
board My concern with director Johnson and I coming up with any kind of procedural thing is should we move that to a future study session So this probably should be a
board retreat And honestly I would con I would actually consider all of this work being a board retreat because Director Johnson and I can do I mean us putting in the hours of pre-work
together to come here to do hours of work again I'm I'm just saying Well isn't that what we're doing right here right now Study session I mean that's what we're doing We're doing the work right here right But it wouldn't be
necessary for him and I to do all of the hours of work Oh I think you pre I mean because you have the MSBA I mean everyone has MSBA policy Everyone has our our district policy
So I you know again just for I think it has added some organization though because there's you've been able to bring the viewpoint of you know this this is this and you added this or whatever and this is where it came from and so we're not all independently doing that to get here So
I I would just go back to what d um director said I do think we should bring the procedure of the 2011.1 to a study se to a future study session or retreat I don't care what we're going to try We won't be able to attack that tonight and I don't want to put all of this on you guys and I think it Thank you Yeah
So there's there are other boards out there that that have there's some good procedures out there So there are and there are other boards that we could we could do a really good job of honestly they already have it out there We could just say hey what do you what do you
think of A B and C and and move forward you know and move forward It it could be fairly easy The problem is nobody promised everybody promised not to resign between now and August That's funny Okay I mean not funny Okay Are we on 202
Yes Okay Um 202 We moved on We did Wow I actually do want to say thank you for doing this because it's really helpful to have the red in addition to the MSBA starting point Thank you for putting
this statement in I only had one thing in 202 Okay And it was grammatical I'm not an English teacher but it seems like uh 4 A2 should read the agenda for meetings of the school board should be the
responsibility of the chair and vice chair in collaboration with the superintendent I think that's weird word worded funny Fire clap comma vice chair Yeah So it's basically you're you're switching the comma after chair with the
and after vice chair Oh I see That's all I had Okay And then 2022A should just reference the organizational meeting um and not say shall meet annually and organize and all that kind of stuff and leave the rest of
the language just say the organizational meeting will determine schoolboard officers keeping in line with the with the naming convention Um and then letting the documentation on the organizational meeting cover the detail because one of the things that we've
never done as a board is actually spell out what happens every year at the organizational meeting which we probably should because we do follow Robert's rules almost to a tea Um and that in including the compensation and the who
does what and all that kind of stuff So just leave that really simple cuz when you start Can you can you hit me at where are you at exactly again on 2A 202 2A Got it Okay Yeah Just simplify that and refer it back to the organizational
meeting for CH for choosing board officers like it get to say just say um the organiza the organizational the school board um shall hold an organizational meeting in which schoolboard officers are chosen Maybe
not make it as passive as that I can probably figure out a better way to say it grammatically Um because um we have changed board officers in the middle of the year uh we have done the organizational meeting is where it's chosen
and then and then in the organizational meeting procedure we can actually talk about there may be times during the year with a resignation with uh somebody who you know can't do the job anymore or
something like that where we've had or many organizational meetings throughout the year So I'd like to keep that as open as possible and just say the organizational meetings where you choose board officers school board officers um as a general statement of policy So the
annually part is yeah kind of the annual and then so your suggestion is that can I can I read it out The school board shall meet annually and organize by selecting officers
Um organizational meeting uh will determine the um the selection of school board officers The organizational meeting shall determine the selection of school board officers You might want to put
annual just we've done more than annual before So that gives us the opportunity saying an organizational meeting might happen It might happen just through that opening Oh okay I'm following you Okay I was going to say under organization section 3 it actually says annually too that
it does say annually there too Say that again I was just saying it's getting it's restated under organization Oh yes we can scratch that under three as well So do you want to just remove the word annually or Well that's just explaining the process
One of the things um that that um we started to do but pulled it out of the other policy 203 which it talks about uh study sessions and all that We were going to just lay out the organizational meeting format and it just got a little
too heavy for the time So it so we we scrapped it but um basically the we have had times where uh we've had uh another organizational meeting uh during the year to not only do board officers but
one time we swapped auditing firms and a few other things too Um so that's just um give ourselves a little bit of leeway there So stay just help us by saying stating what you're suggesting
You just want like I see him just crossing just crossing what you're asking The school board shall meet to organize by selecting a chair vice chair clerk and treasurer I just said that an organizational meeting will be held to choose school
board officers Perfect Period Up here Up here But then under organization is that no so a up there and then b don't put that in there Uh just talk about the process of the organizational meeting
itself Um that's it Maybe going forward the organization how to get the suggestions clear so that we're all on the same page because I'm I'm not clear I are you did you get that No No
No No So the organ So here's the thing You talk about the organizational meeting under organization Is that where you want to put an organizational meeting reference because it's kind of not clear now Well it determines when the officers are elected or selected That's the whole
point of it You're determining how your officers are selected right And so we just had that one short sentence Do we need to repeat it here then Well you got the general statement of the policy and then you have the actual how it happens Well that that's
kind of what I'm asking because in the in the schoolboard operating norms we lay out study session Can number 2A say the school board meets to meets and organizes or the school board
So yes we do that at the at the organizational meeting but like you said if it if it if it may happen at other times in the year it has to be reflected in the in this statement under three then I I put here
the organizational meeting will be where schoolboard officers are elected That's good Yeah I think that's good Maybe change the word the to and so like an organizational meeting Organizational meeting will determine the selection of school board officers Organizational meeting Yeah I like that actually An
organizational meeting The singular unorganizational meeting An organizational meeting shall determine the selection of board officers Is that what you have That's I think that's good I have an organizational meeting Shall
determine the selection of board officers Sounds really good So it So the next question that I have is are we okay So we we got to a good
Are we fine B is fine Yep Okay Are we now we're on three I think that's fine actually I think it's good to state how that works We just need to take out annually Right So that So we've got a little bit of a mixture here Are we talking about the organization of the
school board itself after the organizational meeting or are we talking about the organizational meeting in number three because statutoily you have to do it you're you have to do it after the the very first Monday or the as soon as there after that's what that is
saying right there that's what I'm saying so so this is the question that I have and this would be you know I I I I'm a little nitpicky with polic policy usually because I do sometimes have to defend it quite a bit actually Um so
under organization three are we talking about the organizational meeting or the organization of the school board I see what you're saying Yeah Yeah I see I I I I now I can see that because we mix the two We we would maybe don't need that
paragraph or at least parts of it as I read it now that I hear hear what you were just saying Okay I think we need it actually because it it literally goes right back to the law Is it in procedure It literally is in the law Is that in procedure somewhere else How we do No
actually that we wanted to do that last time we went over policy 203 which talks about the study session and the operating norms and all that You can't say we could change it to the first organization Well what the first organization We have it in other places where the first meeting of the year has
to be or the organizational meeting uh in the beginning It's not the school board meeting Is that actually a separate meeting is called an organizational meeting I see what you're saying That that paragraph could say the school board um shall consist of or something like
that of a chair vice chair and treasurer Then the four remaining members are directors and we move down to C I think you're you're right May that we should be describing what the organization is not the process by which we create the organization So maybe maybe uh this
paragraph becomes a and spells out that we're going to be made up of a chair vice chair and a treasurer B is the four remaining are directors C becomes uh our ability to delegate you know those certain duties uh um to Tammy and
whoever and then C becomes D Uh the only thing I'd say is if you look at the law Minnesota statute 123b.14 officers of independent school district it says officer selection on the first Monday of January of each year or or as soon thereafter as practicable
The board must meet and organize by selecting a chair a clerk and a treasurer who shall hold their offices for one year and or and until their successors are selected and qualify what that sentence really needs to be But then I'm just saying I'm just saying
that it shouldn't be here It should be uh maybe maybe that maybe that maybe that goes up and becomes a Yeah I see what you're saying Yeah Yeah Okay So So again I think Chair White you and I are on the same page with what number three should
or shouldn't be So either we say a separate section with the organizational meeting either here or where we do study session and all that to comply with statute or we have another section that just says you know basically what we have to do by Robert's
rules and what we have to do by statute to choose those And by the way we do a lot more than what the statute says um because of everything else that does need to get done So whatever it is it it to me you can't combine them all in that
one paragraph We need to either have a separate section Maybe it doesn't go here Maybe it goes I don't know But just to me it's three needs to make up your mind I think three needs a different title Maybe it should say three should say officer selection instead of organization
because there really are it's not the organization at all Organizational meeting does more than just officer selection That's what I'm saying I don't think that that is the right terminology for three I think it maybe should be officer selection because this we're trying to tell everybody how are these
officers actually selected and it really ties back to the law which is on the bottom of the policy which is the statute and I get that So again is that I don't care as long as we're consistent and we have boundaries We're not trying to put too much in there That's all No I
think then what you have listed below is listed below I think it's the title that's throwing everybody Yep No it's actually the conflation of organizational meeting with the organizational structure with how often the organizational meeting occurs all in one paragraph Which how do we fix it
Yeah just make up your mind what you want to cover here If you want to cover the organizational meeting then we do that as a separate section or we put it someplace else or we That's all I'm trying to say is that right now it's I think it should be organizational
meeting Okay As a header Anybody else header I mean it isn't I'm looking at MSBAs too just to that sentence is actually in MSBA is a school board Tell me right I mean I know we added it but or you could say organizational meeting
and officers or election of officers Yeah Officer selection Yeah Although it funny enough I had to read the now Um I think it's going to be C The persons who perform the duties of clerk and treasurer need not be members
of the school board I had to read that 10 times Yeah Because we don't follow I have I have that's one of my hot points in this pop topic So we'll get to there cuz I don't we our what our clerk does Our our vice chair doesn't do the duties of the clerk Actually Martha does those duties So I feel like that's super muddy
but I don't want to go there right now So no no no Let's just get through line one please Actually we didn't get there We never got to this policy two years ago And and that and by the way the we did add for six years ago the duties of
the clerk and treasurer need to be separate Um but again the organizational meeting does delegate to other titles roles right and so and that's why I'm saying we're either going to talk about the organizational meeting here or
we talk about just the organization of the school board but when you start to combine them all at once and remember the MSBA are generally broad templates except when they do try to reflect just like certain updates like the I don't know the
the you know uh bullying policy or something like that where they tried to help out school boards Um so this has always been a problem and if we're going to go through this we might as well fix it correctly Well and I think to clarify as a school board we really only need to
nominate a chair elect a chair and then we could have you could have somebody from the school district be a a non-board member be the treasurer and the clerk And then you really it's very optional to have a vice chair That's the way the law is written and that's why it
we have to like almost write this policy to be reflective of what our district is and what we do Correct I mean that's that's the reality of it We have to have a treasurer and a clerk and a chair legally we have to now the the duties but they don't have to be board members
um is partly shared by Martha who has s who we actually vote during our organizational meeting have signature authority um on things but we still by the way all that packet that that Amy you sign that's part of your duties but
Martha also signs some of them and puts it together so what we've done is we've kind of shared that role that is very typical of of boards Um and we just have to make sure that the definition for the vice chair clerk
That's the tricky one And the and the other thing is is realize that if you have a larger board you can have four officers We can't have four officers because that would make a quorum The quorum Yep So the school districts like Rosemont and stuff like that that do have larger
boards have separate duties for each The vice chair is not also the clerk So number three selection of officers instead of organizational meeting because I think we will hit meetings in a future That's not good
That's that's actually not a bad idea Yeah that's Yeah because then we can Yes maybe move So selection of offers will be conducted at the first meeting in Okay I'm I'm supportive of that because that again follows the law Okay Yes So
and we're and then are we scratching I did And we rewrote 2A Yeah Okay And then and we're going to we have to change the opening paragraph then because it talks about the annual and all that I think we're saying that
stays because we're making this organization and officer selection title and title Right Yes Right here Am I following And so we have to so by law we have to have an organizational meeting Correct That's
what it because it's not it's not a board meeting It's an organizational meeting that has to happen the first before the first business meeting of the year That's the way it should state Correct and and then in that
meeting a part of that meeting we select the officers Correct So are is it right that what we're capturing is that number three states for the title organization and
officer selection I think it should just be officer selection I think it should be officer selection officer selection Okay Thank you then then the rest probably still works That's fine
Okay So we're we're clear there Anything on any of the other pages Did you get the change for the um meeting Uh the the um the the chair the Let me get it straight The
the Where is it The agenda Oh you got that grammatical correction Yeah you got that responsibility of the chair and vice chair and in collaboration Yes with superintendent With the
superintendent Yep Okay And then chair we're good Anything else on So I just under B for vice chair clerk vice chair please Because that's not how our role is determined
Um I'm just wondering if if we just leave it but I but I think we have to have a clerk That's the thing Like we don't have to have a vice chair but we have to have a clerk for either one of these with cl can can these um can we just add our ability to
delegate certain duties Yeah because I mean even like then we can we don't have to change all the language We can maybe just add language that gives us that ability Yes for both the the vice chair clerk and the treasurer we as a board can delegate some of those your duties to well like number four we just say
delegate it per the per the organizational meeting and then that leaves us the opportunity to have that organizational meeting documented four five and six are all clerk duties and those are things that Martha does and so
so that's I mean so maybe um no no four um by the way as chair you sign them um and then under vice chair clerk you also sign them Um now we delegate some of
that but by signing all of those documents if you were to stay until 2:00 in the morning and read them um that's it But the organizational meeting also delegates part of that to Martha You are
still as vice chair clerk the ultimate signature on those they cannot be processed or adjudicated without your signature So we we got to be careful what we're changing here because we're not we and by the way legally I don't think we can fully delegate that That's
what I'm saying Maybe maybe the sentence on maybe in for instance vice chair B let's make a B7 um at the at the organizational meeting uh certain duties may be delegated
to someone else I mean pick somebody I mean you know what I mean yeah I mean have language that describes the organizational meeting both for statute as well as um Robert's rules and that we can probably cut and paste Uh delegation of these duties will be
determined at organizational meeting Right Any delegation of these duties Would that's would you put that right up No I would make it like seven Yeah because like like four the the vice chair clerk shall see that an accurate record of all school district business is kept in the schoolboard minutes Well
Martha writes the minutes We as a board approve them She signs the minutes Right So that's what I'm saying Maybe maybe seven after all the that's what I say here we sign all the papers So it's maybe seven is delegation of any of these duties will be determined at the organizational
meeting Okay that's just for both for both chair and or vice chair and treasur just special note we are going to send to to legal for review Okay Delegation of any of these duties will be determined at organizational meeting
and you're not truly delegating You're actually sharing You delegate only pieces of each one of those So again words matter because partial delegation Well actually the the assignment So you have this vice chair Um is this
necessary to add a seven What I would suggest is that you make a general statement The organizational meeting determines the rules just one and then leave a B 1 2 3 4 5 6 alone because
where do we put that statement Well actually we could we could put that up at the top of the Yeah Or policy We could put it like right officer Yeah under general statement of policy under officer responsibilities and make it
very general Don't make it discreet Um because then we want to actually use the language from the organizational meeting when we talk organizational So what would it look like just put a statement saying an organizational meeting
um um will I don't have will determine any duties to be shared um will determine uh duties uh will determine the board's assignment of duties and then go on and say and then
the officers in addition the officers have these responsibilities I think that's the yeah so I guess that the top the the top line gives us the ability to okay push those out So number four officer's
responsibility and then having a statement under there such as under three officer selection there's a statement before ABC and starts So under officer's responsibilities having a sentence that
says an organizational meeting the organizational meeting the or okay so up under two we have unorganizational meeting that's right now down here do we want to have the no
an organizational meeting then make it consistent you're right I'm good an organizational meeting will in case we have to have more than one will determine the board's assignment of duties
I think the board's assignment of duties I should that just say officers the officer's assignment of duties officer assignments of duties the officers the organizational meeting doesn't determine that the organizational meeting determines that let's say Tammy has
certain signature authority and can prove Emily to do certain things The um what do we I don't even know what we officially call Martha She's the executive administrator Executive administrator She has certain things So in you know but then the chair the vice
chair and the treasurer still have the ultimate signature So you can't take those away You just say an organizational meeting will determine the overall responsibilities of the board and administration In addition these responsibilities are assigned to
the officers And then you go through chair vice chair and treasurer And if I had a court reporter to play that back so I could remember what I just said that would help Well you'll be recorded What do you have Well I don't have what she just said I have an organizational meeting will determine the board's
assignment of duties But she said more and don't ask me to repeat it I can't I mean I think you need to keep it pretty general This stuff is And I think that I agree I think that's a general statement that would work Yeah Okay That's fine I think that's good And
you need to keep it general because a lot of this is it'll be literally spelled out in the law of who does what and it will also be further but clearly spelled out at the organizational meeting Mhm So I think Are we fine I think we're good I got that I got it
Okay you got it I got it And then each other's I think we're all clear that we're just going to change the student rep here to just have a very simple statement that we will have a student rep and then that's it Yeah that's it We know that Okay Yes we're taking that off Okay
I think I think we've talked about having just one line saying that we will have a student representative on the board and then the rest I think the rest all needs can come back or can go back to the student council what we talked about earlier the student council deal with that but how what would you like it
to say what are you proposing that I'm proposing you take some language out of purpose A I think you can simplify purpose A and take make it much simpler just condense that so so can I say make a statement This whole policy is
schoolboard officers and membership Um we you know we have other members of the board that are non- voting members Why don't we just make a little thing that says and the school board reserves the right to have non-boarding members including a student representative
Period Yeah Super simple Does that work Rewind Repeat School board reserves the right to have non- voting members including I didn't Okay The school board reserves the right
way Charles Good job to have non- voting members including the name a student representative That's good It'll be condensed Hopefully it'll fit all on one page or two pages then or so Close I dare move on to 20
Man I think we're getting close Oh gosh My only thing with 208 is under section two general statement of policy uh the red that was added back from ours Again I feel like it's like subjective language I can't handle it Like the professional conscientiousness and
professional manner like again define that right But it's also not just employees Um we have policies that cover um visitors We have policies that cover um um students etc So that is I I would
scratch the red and I know you guys put a lot of work into that but it's No we just pulled it from one to it was it was in our It was in ours and that's what we were trying to do is to make sure we're capturing and then we can discuss and
again the board I appreciate that you added it back to show the difference but yeah I personally Oh I would strike it real 2082 Anybody have a problem with scratching to the last sentence I don't have a problem with that The red Yeah
the red added section I'm fine with that Anybody have a problem 208 And then we're taking that out Yep Taking the red out And then under 3 C um the policies may be proposed and all that kind of stuff That was written and
that has been that was previously discussed that we were going to have to go back and and change some of that Now that we have a policy committee and uh we have a different process Um so
um the and then and then also the idea is submitted the superintendent designator review basically that also contradicts with the role of the chair and the vice chair meeting with the superintendent So that has been on the scratch list for two and a half years
until we were going to go through this or three years now again Um plus it didn't hold water before that So I think it the first sentence the first sentence can probably I'd like to Yeah I'd like to understand the intent of
that I feel like the intent is is that um any schoolboard member any employee any student any resident district can propose a policy That's the intent of the that is the So does the second sentence kind of almost become procedure Um kind of Yeah Yeah Yeah Am I reading
it right Yeah Because at the end of the day that's the intent of the line If we scratch that would that be an we have a a a plan a procedure in place to get policies heard Does it does it need even to be on here No I that's why we needed
to rewrite that And then also talk about um uh another thing that was discussed and we never got to it like I don't know three or four years ago was uh proposing policies because policies also reside in statute and all that kind of stuff So
did we want to tighten that up that they can say policies may be suggested or whatever um something to kind of cover the district from being inundated with that to have it like be submitted to a certain place or something to give some
guidance That's what you know So C was sorry C's never really been the way it was anyways And then with the introduction of the policy committee and um changes to first second third readings and all that kind of stuff Well so then if we
just scratch the second sentence is that enough Well that's I'm asking I I'm fine with that because the rest of it it's that's exactly how it should be Yep Yep All right So we're going to scratch C sentence two under number three
Um anything else on 208 Looks like there was some added language So I had nothing on that one Good Director said you're good on 208 Yes sir Okay
210 Any questions or additions on either did I That's all pretty much probably statute Yep Yep It's legal definition of conflict of interest Yep 211 211 That seems like kind of the same thing Yep
And then I don't think we can change to 11 much to tell you the truth either All right Then 213 Excuse me There Where was it Last time we adopted this I know we had to
make some changes to it 223 Yes 213 I can't remember what it was but we've actually buted against this a couple times and I and I need to read last board adoption was December 12th of 2022
Yeah but there was something about it with um and Dr Thomas um I'm going to ask your question because I know that when we've come up with ad hoc committees there was language in here and I couldn't remember what it was and I couldn't find it that we wanted to be
more discreet with between um board pol um board um committees and the rest of them being like ad hoc I can't remember what it was but we ran into it a couple times in the past couple years And u
maybe I just need to review it again um when it's not 9:30 at night uh there I mean so there the are board committees and then we have various councils and there have been there's been
a ad hoc committee since I've been here and that was just during the strategic plan there was a task force or something like that that was um uh attended by the board uh members of the board so so
generally speaking that's That's my only interaction with the ad hoc Everything else has been management committees Okay Or management councils whatever We've also been trying not to call those committees not to confuse them with board committees but yeah there's only
the three currently I I hopefully this does it And then we've had questions on C the second the the on what is it 3C um because we've always used the organizational meeting to do this and
one of the reasons why we had to was because we had committee meetings going on that week that needed coverage like Southwest Metro and um finance and stuff like that So we've left this open Um and
we've had the same language in here for years and then it's always been that we never did this on see the second sentence Um now people can always change committees through the year Um they just ask the chair and say "Hey I don't want
to be on this one or I can't make the time anymore." But um and it leaves it open But then we've had conversations with why are we deciding everything at the organizational meeting and that was because the meetings start right away Um
well when you guys do your org meeting those are that's always in January right and these councils are inter agency things are ongoing right so right so this this this follows what we do see how did how does it not I'm confused
well the second sentence said board members will be assigned no later than the second regular board meeting which is basically in February no it says it says the second regular board meet that word second is not right so it should No later than the it's at the
organizational meeting So whatever whatever the write it in no later than the or just say organization at the organizational meeting organizational meeting will be assigned at the organizational meeting right you said that at the same time that's very good
perfect unity that's our core belief all right so that's anything so C is taken care of correct yeah I had nothing else on this one anyone else on two where we at
And then do we keep each board member should be assigned to at least one I think so One committee Yeah I think so Right 214 Oh my gosh Are we done Yeah we're done The only thing that I could Tammy read
over 20 214 to just to make sure the language is okay with reimburseable expenses and all that kind of stuff That was my only Yeah What's that Yeah That I mean any kind of travel or things that you all do it aligns to our admin
protocol So I mean every employee board member to that same protocol Just make sure the language is consistent That's all because I know that one we I want to know the last time a board member traveled out of state on official business I did but it wasn't reimbursed on official business I went to Florida
to a schoolboard national schoolboard conference just recently like like you had to go to like NSBA the national like something like that I did go to the National School Board Association but I went to the school boards for academic excellence So it's a different it's a different version of the National School Board
Association Not very often but they are an official organization So there's nothing on what you said have Tammy just Tammy review it Yeah Just make sure Okay Yeah I mean is do we have an expense policy or policy Can we just
like reference that Well that's what I was saying We haven't The board touches this and really Tammy needs to look Not that we probably ever use it but just got it Roger that Two hours Yeah we're good All right
Um we're towards the end of the agenda here Any uh we have lots of future topics to discuss at our study session So I would Well I think we added one tonight We did I have a uh vacancy procedure and you
mentioned is something about an organizational meeting procedure that you are concerned need to be tied up I mean we could combine those Well the vacancy needs to be a policy and procedure in order to make sure it's out there And then the organizational meeting um the actual outline of it not
I mean obviously it may change a little bit but the purpose the outline and stuff like that really should be memorialized like we have the content of the study session and the content of this of this of the um of business meetings just to be consistent and also
to avoid a whole bunch of us saying organizational and no definition of it And that Martha has the organizational step by step too because that's usually split between chair and former chair We
have organizational meet or we have um regular meeting next month So we can yeah that that should be that and the vacancy can probably I just I'm trying if if we can tackle this at a at a uh
study session so you guys aren't carrying all the water saying but if this is going to be the organizational meeting part fine okay um that's that's so the vacancy procedure we will discuss cuz that's that's pretty cut and paste as far as the the layout and everything
else how how all that stuff you want to make sure it's memorialized yeah and because we're referring to But we should keep it in the same We can I have a question When you want it memorialized in policy which one Well that's kind of the the question Do you want to put it
into the operating norm organization We could put it in zone You know that's where the study session and the board um and the board layout is Uh and then we've got language in there that says you can as long as it contains these
parts you're good Um so it could be in different you know pieces but that's I'm going to leave that up to you but I'm kind of um going off the look on your face Well so I
appreciate clarity like that I I that I'm clear on exactly what you're stating if it is memorializing what the organizational meeting looks like and adding it to the policy that memorializes what our regular meeting
looks like and what our study session is we can we can do that But um anytime you know you put something out there and just hope that I'm catching your meaning I want to make sure that I
know what exactly you're asking to memorialize and where you'd like it put If it's in a certain policy number if you want it in a policy by itself I want that's the clarity I'm looking for because you we could sit and do the work We think we know what you asked and then
we come back to this So are you clear on what she's asking Um I'm clear that she wants it memorialized the organizational meeting What I'm not clear on is where you want it in an additional be at 203 point something We'd create one We'd
have to an additional point something Okay If that's And I don't care where you put it Wherever it's most convenient for you Yeah you don't care until we do it the way you don't want it done But it'll be in 203 somewhere The situation
that I want to avoid So as long as it's in 203 we're good Yep Okay All right Anything else for future We're going to have some plenty of work to do I have some Is it possible to recap what we have pending or pending Uh what I was
thinking out um board goals maybeish is what I'm thinking Um there was some talk about so board goes our survey and then we do our goals from that Uh well that's a good question because when normally we do the board
survey of ourselves and how that process works we do the goals and the goals we want the goals in um at least the survey discussed and the goals should be part of the next year That's the way we've done it before So after June 30th we
didn't do our goals this year They weren't done last fall So there's a miss there We'll work together So we're basically working under no then Well we did kind of have a discussion We did not um we it did not come back for conversation I it got we did and it got
sub it got subjugated by another issue Two things two things in in April that I we the modification of that $25,000 authorization that we have We were going to talk about that Thought we could do that in April and then um whether or not we want to have a negotiations ad hoc
committee for this goound Just have that discussion and determine whether or not we want to move in that direction and then we can determine how it will work once we say yes So those are the uh stutter results I think we'll be able to
have by April as well Okay And if there's anything I highly doubt um legislatively I'll provide that update too Okay And then I think that's I think one of the things that I don't know where it was brought up but reviewing the ANI
plan and re kind of reooking at those dollars I know that you know some of that is in the works but bringing that to the board so that we can talk about that as far as that the we're in the third year of that plan right now So what what are you what are you thinking as far as that that timing for the board
So probably like in May is where I would present that as part of Yeah I I think so what my intention around that is to look at that third year of the current plan to see if there needs to be any
revisions around that third year to realign to our new strap plan Um so that's that's the one aspect that I want to look at that for sure cuz if so then there might be some changes with the budget So I want to make sure that's all included in in our our budget proposal
And that comes first in a study session Would that I I shouldn't make that a statement That's a question Does that does that come first in a stud That would be my preference So yeah we we certainly can for for May I would agree because um when it when Yeah I think
it's important for us having dialogue before going to a regular meeting Yeah And that's how it's been done in the past is it comes to a study session first and then um the other thing that we talked about bringing back was um having getting an update on the cell phone policy
particularly at the high school Okay Sir so that should have already been on the list but maybe I do have it written down I will have to admit that when that was Let's go to a policy committee No no she No she she just wants an update from Yeah I think the previous board was very clear for those members who are still
here that I I mean I recall is is that and you did you didn't mention that and I didn't get consensus and that was my fault So now we have she's bringing it up Is that something that it's an update from principal visa and talking about moving in just a just a general absolutely this how it's going this what
we didn't see middle school and high school right yeah it'd be okay K12 but Dr Thomas can I ask a question about the ANI because I know this is a bianium year Mhm Um is there we're good with the third year
of funding or can that change this year legislatively No Okay That that no changes Yeah because no changes are going to happen this year So getting an update at the end of the year maybe after the school year's over we'll plug it in somewhere Mhm Okay The only concern is that if you know there was discussion about potentially changing it
at the high school and them needing some lead time to do that right with Yeah we ran into that last year So we do need to give them enough lead time We need to give them lead time So if we did it in July would that be early enough That's exactly when the cell phone policy because we needed to because they when we update the policy they have to put in
the student handbook All right Then so if July works I'll put it that give him enough time Well we did get some push back on timing on that last year When did when was it discussed last time It was July and there was push back of can we implement it within the next couple weeks or whatever whatever that was a
whole new roll out the whole roll out that would be a little bit different It was you know that was going this is more of an update because they're waiting to see how they think it's going I think we'll leave it July unless I hear something Yeah I'm just again I'm going to be cognizant if he needed more time
Do we pull that into June or I don't know Mhm Maybe I'll call John and ask Yeah I I'll I'll I'll do that So I'll I'll do that That's nice Anything else You better schedule full through like
August now So yeah I'm through So I have one for July I have nothing in August yet So um those are the things that are that are coming forward and we'll we'll tackle them If there's nothing else we can
adjourn