Good evening everybody. Uh my name is Rich Hannah. I'm the chair of the rec uh council of the fellow state committee. Um welcome to spring. First of all, huh what a nice day today was right. You could feel you faced spring in the air. So, it was a nice a nice
feeling today. So, first I have to do the road hall. Um so, I'd like the rec committee to introduce themselves first and then have Karen open up um her meeting. >> Thanks, Melissa Poochie. Lauren,
>> Kate Came widen the council on aging meeting to order. Uh we'll start with um Cameron Pette >> Ron Powell >> Jean Pra Marilyn Shley Joanna Parson
Rosemary Deett Harington Perowski >> John >> and John >> John's on my side and then I think this one >> I'll call the select board to order. Um, this teris >> here.
>> Melissa Murphy >> here. >> Carrick on Zoom >> here. >> Thank you. >> Um, before we begin, first of all, I want to thank Karen for her partnership. This was our uh second meeting together
and um you know I think after the first uh meeting we had together we decided that you know it would be great to have both groups working together on this you know beautiful uh new building that's going to be for the community already for for all ages and I think it's going
to be a great journey working together with Karen and her committee and our committee together um to really make this you know a beautiful uh building for for of all ages and I really want to thank you Karen for your partnership and it's been nice that got to know you on a
different level which is which is great. Um so we're looking forward to continue uh working together. >> Um is live captions turned on and it's just not picking up our voices because I don't see any >> I have it on my end but it's not Yeah,
it's not projected. >> Is it possible to get it on If we use the microphone, would that work? >> I think we're just going to have to proceed. >> No. I've never
>> I can see it on my end. >> Technology, right? So, we have transcript panel. Do you want the transcript panel or take this piece off and just have the closed captions? >> Yes. >> I think we need to speak loud enough that it will pick up. Oh, this is good.
It's picking it up. >> Yeah. >> All right. Look at me. I'm a genius. really important accessibility. This is what I do business-wise too. This is so important that uh we really want to make everything as accessible as possible and
proactively. This is part of universal design. Thank you for figuring it out. We want to make sure that we do this at all of our meetings. >> Well, we just figured it out. So, we're good from now on. Done. >> Good for the future. >> Good for collaborative problem solving. I love it.
>> All right. So, I think we have one agenda item and Jen, I'll turn it over to you first. >> Yeah, that sounds great. >> Oh, the floor is yours. >> All right. Awesome. Um, do you want to hand it to the mic or Okay, thanks. Talk into it. >> We do have a microphone.
>> Okay. Um, for anyone watching on Zoom in the future or um on RCTV, I'm Jenna Wood. I'm the community services director. Thank you all for coming tonight, both committees and members of the select board and other committee members. Um, we've been working really
hard in the internal working group and also within our committees to come up with a budget for FY28 for when the recal building opens. So, I just want to introduce the panel really quickly who's over here, who's been involved. Um, we
call ourselves an internal working group. Um, to the left we have John Sasso. He was a big part of recal. He was on recal for several years and um a very intricate part of the pro process visiting several senior centers and community centers and gathering data. Um
so thank you John for being a part of everything. We have Jim Sullivan our recreation administrator. He has been with us for four years now. >> Three. Um and has been in the wreck industry for over 20 years. And we have Carrie Valley, our interim elder and
human services administrator. She has been with the town for 14 years and before that had several years of experience in um advocacy for the 60 plus population. We have Joe Huggin, our facilities director. Although he doesn't
come to every operations meeting, he was an intricate part of this part um because of the budget. So obviously facilities has some needs with these new buildings coming online. So, he was um a big part of this conversation. So, thank you, Joe, for being here tonight.
>> Oh, and Joe, you've been here for like a hundred years, too. Sorry. >> 20. Okay. And we have Jane Wellman. She's been here for 10 and she's our assistant town manager and um we really appreciate her support. Um having that
high level support and someone who meets with us on a weekly basis and learns about all of our divisions and department um is extremely helpful. and she's a wealth of knowledge with financing and budgets and all of that good stuff. And last but not least on
Zoom, we have Emily Sison and she has been involved with the town quite a bit for um her volunteerism. She was on the rec committee for several years and now she's on FinCom. So she she brings a lot of um great experience and background.
And Emily, how many years have you been a volunteer? Um, no. >> Since my oldest was born. So, 13. Well, a while. >> So, thank you. And I know so many members on the boards have been here for a long, long time, too. I think Kate and
Rich might be winning. >> Definitely. >> Kate, how many years, Kate? >> So, like Emily, I joined when my first when I was pregnant with my first born, and he'll be 38 next. >> So, 38 years. So,
>> so we have a lot of dedicated volunteers and we couldn't do it without you. So, we really appreciate the support. So, the staff is just going to start off by um going into our mission statement and our vision statement and our guiding principles. So, the three staff members
will go over that and then we'll hand it over to Jane to dive into some of the budget related things. So the reading center for active living will be a community asset designed to support the mission statements of the elder and human services divisions, recreation and veterans. Recal seeks to foster health
and wellness by promoting social interaction interaction, strengthening the community and providing a point of access to programs and services for all ages. >> Hi Carrie Valley here. Um, I'm going to read the recal mission statement. The
town of Reading created multiple guiding principles for the Center for Active Living in order to provide an inclusive, welcoming, and supportive space that meets the interest and needs of the growing 60 population. The Reading Center for Active Living embraces a
dynamic approach promoting growth and healthy aging by enhancing the social, cognitive, and physical lives of our senior population. Recal will also provide additional indoor recreational space for all age groups. >> Thank you. Jim Sullivan, recreation
administrator. I'm going to talk about Recal's guiding principles. Uh Recal will be age friendly and welcoming to everyone. This design will include a senior hub with designated spaces support the full range of programs and services to meet the growing needs of Reading's age 60 plus residents offering
full day, weekend, and evening hours. Recal will include designated space for recreation and veterans offices and shared spaces to provide recreational and/or community building opportunities for all ages. The center will ensure safety and accessibility both inside and outside the facility through thoughtful
design and operation. The center will also promote social equality and maximize access to programs and services to all members of the community. The facility will be environmentally conscious, strive to be carbon neutral, and will leave a legacy of responsible
design and operation. Good evening. Can everybody see me? I want to be seen. Just kidding. >> So, I'm going to think it's a little bit easier. We stuffed all these guys in the corner. They're stuck in there, but I can get out. Um, if you take nothing away, you take anything rather away from
this uh meeting tonight, we want you to take away this slide. This is the most important. These are your bottom line information. Okay? So, these are your key takeaways. And also, I just like to take a moment to thank the working group and everybody that we've been working with um for giving up their time and
their expertise to work with us and make this a collaborative process. We're grateful to everybody here also being part of this process. Um, so and it's it's really good. This is a collaborative effort. This is work product from multiple people. And so if I pause and need to answer a question
from these folks, don't think less of me for not having all the answers. Um, we're going to give uh we'd like to take questions when we're done um from the committees and then if it's up to the boards, they want to open it to public comment at that point. Um, okay. So the
primary cost drivers to additional expense over and above what we're experiencing um by running this facility are um our facility operations. So it's utilities, it's cleaning and it's maintenance and it's primarily uh
personnel. So we'll have to hire um two additional full-time custodians. Um, and we need to hire an additional maintenance tech. That the maintenance tech isn't just because we're opening recal. It's because the facilities
department runs really quite lean. And so they have four maintenance um staff right now. And those maintenance uh professionals are responsible for all of the work orders in 1.2 million square feet of build 1.1. I was close. Um 1.1
million square feet. So that's a lot of work orders. That's that's all the different things that all the different buildings need. So having recal open is going to put them really over a threshold where in order to properly maintain the building in the way that we're recommending, we believe we'll also need a maintenance tech. Okay. Um
we have done the analysis. We know that it will cost more in utilities. It's an all electric building and it's a much bigger building. Um anything you want to add to this part, Joe, right now? Okay. Um, new front desk and program supervisory staff additions for recal
will be covered um either by volunteers or the revolving fund use. So room rentals will help pay for these uh part-time positions, elder and human services, recreation revolving funds. Okay. Um so that's part-time staff or um
property tax workers who can participate in helping with front desk and check-in and so forth. Um and then identified we've identified an additional offsetting revenue um that we will get from uh the recal building and um we can
take you through some of how we've broken that down in a little bit but um that is in the range of a little over $200,000 is what we're projecting right now. Okay, next slide please. Okay, so this is our projected budget. We're going to go through this in a
minute, so don't necessarily focus on the small. This is a cost comparison between the current operational departments and facilities department uh with the Pleasant Street Center on the left um at baseline and then what we're projecting for recal and then the
increase and decrease. Next slide, please. All right. So, this is the current I'm just taking you through this really quickly so you know where to look as we go. So currently um we are budgeting at a total expense about $827,000
between elder and human services um veterans and recreation and you all the staffing and as well as about $51,000 in facilities expense. Next slide. So here the project just I love the red
line so you can see it a little easier and we this is this this will be available on the website tomorrow. So if you're you know worried about taking notes this will be provided. Um so what we're projecting here are increases
in um elder and human services salaries just $8,500. We're we're going to do an ask in FY28 assuming no other major changes of $15,000 for expenses. Right now, as most
people know, it's 51,700 for expenses. That includes programming, that includes supplies, all of the all expenses, which is, as we all know, is a modest budget. Um, so recreation will go up um by about
32,000. that is to have a part-time therapeutic recreational person and that will be supported by the revolving fund and I know that's a that's a big deal in in in all over the community. We love I personally love therapeutic recreation.
I used to um serve on the board of a of an adaptive program for for kids and um we think this will benefit all communities all all ages. So really important um our veterans line these salary increases are just your regular
what is it a 3.5% Jenna for the salary increases just the routine increases perom um and then we're expecting a small increase in veterans expenses as well keep in mind that all of the approved veterans
expenses when you look at the budget book um that are in the accommodated costs. We carry them here, but they're in accommodated costs. Those are those are um reimbursed up to 75% from the state. So, we fund it, but we do see
some of those funds come back. Okay. Um so, the proposal here is additional part-time staff. Again, that's front desk staff helping around the building, that kind of thing. that'll be funded through um the revolving funds fees that
people are paying to offset particularly in recreation. We'll be offsetting those additional part-time staff. We already pay for part-time staff or summer camp programs. Um what other part-time staff do we pay for Jim? um
>> birthday parties that we do right now, soccer programs, um pickle ball as well, Sunday basketball program, and all these costs are built into it so that every program that recreation runs, we are not running at a loss. Um we're typically bringing in about 20% on top of that to help pay for other fees, whether it's
our website, um our credit card fees, our office staff. So every program we run is making I don't want to say making money but it is covering costs of all programming. >> So that's an important piece on how we fund recreation programs. It is
self-funding. It does not come at a cost to the town and that is where recal will be generating revenue to help offset programming costs. Okay. Um so facilities is um this is where we're
going to see a big increase to the tune of about $358,000. That's the bulk of the increase. And uh I'll speak to it briefly, but Joe is here and when when folks have questions, he'll be happy to get to dig into it some more. Um preventative maintenance
services um is that's our regular cleaning program. Is that right? Do you want to >> cleaning services is >> Yeah, that's elevator service, fire alarm. >> Oh, those are our contracts, >> correct? >> Yep. And then the cleaning is something that's
>> right. We talked about this. Um, this is why I need my staff. So, yeah, the preventative maintenance services are the regular contracts. We have on call services that we have three-year contracts for and we update those are competitively bid. Um, the staffing and cleaning services are for our custodial
uh support, the two additional custodians we talked about and the maintenance check person we talked about. If we're going to have the building open, the amount of hours that it will be open or we intend it to be open, we're going to need those two full-time custodians because we have a
lot of rooms to turn over, right? There will be areas that need to be managed during the day. And then there's an important security aspect to having a custodian here in in the building. Every night um at town hall when we have a night meeting, the custodian's the last person to leave. Um the same thing is
true. They come through and they close these buildings. They lock them up and they also know how to manage our security systems. So it's really important. Um and then the utilities, we're projecting about a 25$26,000 increase in utilities. Um the library is an all electric building like recal will
be. So, we use that as a model um for for our our budgeting. Okay. And then at the bottom, which is a little bit hard to see because we have the closed caption over it, um but
funding support here, $66,000. And we're estimating that from um revolving fund support, perhaps trust fund support. Uh what was the trust fund support portion you were thinking? It's um a $15,000 >> a 15,000. Okay. And that's um up to
Council on Aging Approval. So that's only at at Council on Aging Approval. Um rentals from recal we're estimating about $29,000. 28,750. Memberships uh for the fitness equipment room >> 37
>> 37 37,000. Thank you. And um additional recal programs is about 79 $80,000. So, we're sorry you can't see that in here, but um that is so that works up to about $211,000
in new revenues. Um total projected revenues or an increase of Can you see the increase? I can't read it. >> Um on the projected it's 211600. >> Oh, because we didn't put the current down here. We have some we have some
programs that we Okay, next slide please. Oh, so this is just the total budget expense. You can see the bottom line is a full total expense of about 471,000 fully staffed um without offsets. So when you when you
take off the offsets, did you do that math? 270 7 260,000 if you applied it that way. That's not how we carry things in our budget as we know, but something to think about.
Okay, next slide please. So we used some assumptions to develop this budget and I want to walk you through some of those as so it helps form for a level setting and reforming context. Elder and human services we're
not anticipating any material change in the salaries. We are carrying right now for FY27 and FY28. We're projecting the same staffing levels into the future. So, we're funding at the same staffing levels even though we're down one person
right now. And Carrie is is holding the role of um interim director and case worker. Um and then we're projecting increase 15,000 for programs, meals, and supplies. Uh with recreation, it's that addition of the part-time uh therapeutic
rec coordinator. um recal staff will need some volunteer staff and uh part-time paid staff for front desk and evening support. And we do have um a person right now who's part-time who's a program like a site
coordinator. Jim >> supervisor >> program supervisor >> I beg your pardon program supervisor who goes around to all the different sites in the schools and everything and make sure that people are getting where they need to be and the doors are open and the doors are closed and you know coordinates that in the evenings. So we already have that in our budget and that
happens right now anyway. And then with veterans we're not projecting any material changes. Next slide. So for the facilities this these are the assumptions here. We're increasing the preventative maintenance expenses about
$52,000. That includes our uh property and casualty insurance as well for this new building. It will be new and it's much bigger so the insurance rates are much higher. We did go out and get a quote for that recently. Um, and that's the increase in the in the contracts.
So, there's more square footage to handle. So, what do we think that's going to be? Um, you know, sprinkler service and what are some of the other contracts? Elevator, fire alarm, water treatment, cleaning the,
you know, HVAC, making sure all the electrical systems are working. Um, increase in staff and services, $280,000. As I said, it's a full-time maintenance staff person, two additional custodial staff, and then um more extensive third party uh third-party
cleaning. So, we use a third-party cleaning service to come in at night already in our buildings. Um by using that third party cleaning service, they only clean the public portions of the building. So, not offices, nothing
behind locked doors, part of our security. they're only cleaning the the open spaces and also the really frequently used spaces um and the bathrooms and so forth. But by using that service, we avoid a lot of money in overtime. Okay. Um and then we're
projecting about $25,000 in uh utility cost increases. Next slide. So funding support. We talked a little bit about this already. $66,000 between the recreation, elder, and human services revolving fund and um the trust
funds. Again, that would require council on aging approval, and we're thinking about 15,000. Um but again, that's at that's at the council's approval. Um recal rentals are rent representing about $29,000. So, that's renting out the gym, renting out the multi-purpose room or rooms because that multi-purpose
room can be divided and rented to two parties. Um and some of the small meeting rooms fitness room memberships are will be available to resident seniors, non- seniors and non-residents. Um and that is at 37,000 375.
And then additional recreation programs which will be Friday night family night, pickle ball, afterchool enrichment programming, um and therapeutic recreation programs. And we're estimating that at about $79,000. Next slide. So this is the timeline of what
operations what we've been bringing forward to these groups since we've started working on this. So the we presented the draft policies in October, the programming policy in December. Um in January we visited and discussed some of the open items from the draft
policies. In March we're here talking about the operational costs. In May we're going to bring forward um an update on our new programming software. And then in July, um, we'll present some current transportation models and some potential future needs. So that's kind
of what's on the horizon right now. Um, and if there's other things we need to add to that, this is an ongoing iterative process and so we're open to that. Okay, Adam, floor is yours.
We have questions. >> Thank you. I just want to um go back to your numbers for a second. >> Yep. >> And just remind me I don't know what's going to be correct about >> the net um increase is about 260,000.
>> Yeah. >> No, that's that's that's what you're talking about is the net. >> Yeah, >> it's true. So it's >> I don't hear >> it's true, but it's important for us to capture to the best of our ability what we think all of our costs are. And so we
one of the things that's not presented here on this chart is the um is the state grant >> which I think in FY26 is or 27 is $116,000 projecting. Um so that's a grant that we
get every year from the state that is um based on how many elders live in our community. Okay. Okay. So, it's a formula grant. We get it every year. It goes up or down. It's been going up for obvious reasons for a few years. Um, right now, so we we get that every year. That's not reflected here. Right now, we
use that to offset our salaries in elder and human services. That's what happens right now, >> right? >> That may not be what happens in the future. I have some discussions about that that we could move that. I'd like to get to a place, and we're not there
today. We're not there today, but I would love to get to a place in this community where the state grant is funding the expenses side of the house and the general fund is fully funding the staff side. I think there's general support for that, but we have to make that math
work and we have to make that appeal to town meeting and make it make sense for taxpayers. But that's how we're funded right now. that's kind of legacy how it's been done for a long time and there's nothing wrong with that but you know we're looking for something more robust in the future. >> Okay. >> And then another um term of the
volunteers it look like you need a lot of volunteers. How many additional volunteers do you think you need in the in the building? >> That's a great question and what I'm hearing from you is you're going to volunteer. >> Do you do you have a projection on how many volunteers you'd like to have?
>> Well, right now we have over 50 at the Pleasant Street Center. Correct Janet? Yes. So >> some of those are some of those are repetitive and some are you know now and then. Right. >> We have about uh 35 consistent and then
the others are through a cooper arrangement with Northshore Bank and Eastern Bank who provides us um two um employees for every event we do. So, some of those employees are continuous that we see at every event and some might be others through their uh
community service programs. >> Okay, that's great. And Janet is our volunteer coordinator and she is pretty much single-handedly you built back all of our volunteerism and so she deserves a round of applause every time you see her. >> That's really pretty much
single-handedly. So, she's she's really done a great job with the with the support of the select board because um you want to go down deep in the budget, I'm your girl. I love this stuff. Um Janet's position was fully she's part-time position. She was um fully supported by ARPA funds. And so last
year in FY25, ARPA funds for staff support ran out. And so we went to the select board and we asked for um support for the three employees that we had. two employees were partially funded by ARPA and that
was Anna and Ed in recreation and um Janet was her part-time position was fully funded by ARPA and so the select board and the finance committee and town meeting supported our staff request to fully fund those positions and so we feel that that is a good sign of support
for our elder and human services department as well as recreation. >> Okay, does that answer your questions? >> It did. Thank you. So, we have about 35 or 50 total. We'll probably need some more, but we're we're doing great >> with volunteers
>> to go to go along with that. We also have um how many positions are through the senior tax >> tax >> the tax the tax program >> tax relief program. How many? >> 10. >> 10. That's also Janet also brought that back
>> and that has been a tremendous support here. Um, I spoke with one of the volunteers last week and she is loving this is I think hours every property tax worker works 100 hours at $15 per hour for $1,500 credit
on their property tax. So, we're hoping that I know that this is a discussion of the select board to maybe increase. I think that would be great and I would love to see the council on aging and the recreation committees have those conversations and make a request to the
select board also um you know as we go forward to FY28 because we'll probably look at that program again in the fall um to increase that number so assessing can start putting in place those structures. So maybe increasing the threshold um or increasing the number so
the um the income threshold or increasing the numbers of people that we can open it up to. So, it used to be a more robust program and it went away during COVID and so we brought it back. Um, and so that's that's something that, you know, we have to talk to the select board about.
>> Okay. >> Um, a few one's easy. I think I just need to clarify. I think you said you're predicting the same staff level for EHS and you mentioned that Carrie's doing double duty right now. Bless you. But that's not the plan. We're assuming Carrie will split into two full
full-time. >> I mean, I don't know that she can actually split into two people, but I I'm doing 14 jobs right now. >> So, I mean, it's it's doable, but um >> two positions. >> We're fun we're fully funding it right now. >> So, >> for two positions >> for two positions, right? So, we are
carrying forward the full funding so that we can do that, but we're gonna um we haven't decided I it's me haven't decided everything about how I want it to look yet. and Carrie may be like run out of here screaming. So, we got to give Yeah, we So, we're not sure how
we're going to handle the process um just now, but we are funding it. We are committed to it. We're keeping that funding. >> That That's what I thought was true. I just You know what happens when you get assumed big trouble now? >> Yeah, I know. I tell me about it. >> Um I think and I may have misunderstood you. You said you weren't projecting
material changes for programs in EHS right now for FY28. >> Material changes in programs. Did we say that on the slide? Can you move ahead? >> Where I'm headed is all the predictions are we should expect double at least participation. Are we planning for the
cost of double our current >> with paid programming? We can handle the increase in programming participation. So with with paid programming can we're asking to increase um the funding $15,000 to cover programs, meals, and
supplies. It's a bigger space, so we're not sure all the things we're going to cover. um on a daily basis. And so that's that's what the current ask is right now. So it's a $15,000 request over and above what we currently do for
expenses. >> Okay. And that leads into another question. Um great segue. Is fee income in there somewhere? It >> is. Uh fee income. Did we put fee income in there? We didn't. Did we? >> Well, it's you mean for the elder and
human services revolving? >> Yeah. So the the programming for elder and human services is probably only we only estimated it in at $1,000 for the turn back for elder and human services because the programming fees aren't
going to be >> we want to keep them low. We don't want them right >> right. So like recreation turn I'm sorry Jenna please go ahead. No you got it. >> Are you sure? >> I apologize. I just interrupted terrible. Um, so, so recreation has this
all these built-in costs on top, but but they're covering real costs that we experience, right? Recreation right now rents a lot of space from the school department to the tune of about $50,000. >> 40, >> I beg your pardon, $40,000. So, by moving over to recal, we can take those
$40,000 with us. And now, right now, recreation revolving fund has to cash out annually to the general fund. and then well cash out to free cash and they're returning back about $100,000 every year. Uh last year, two years ago it was almost $200,000 198,000 went into
free cash. So they have more um there's a little bit more flex there. Okay. And rec with elder and human services, we're not planning on carrying those overhead charges in our fee structure. >> I think prohibited by the current
policy. They're prohibited from h making a profit, >> right? >> We're prohibited making. We We still have staff costs. We're not building staff costs. >> Yeah. But they're built into the recreation funds to some degree, but they won't be built into elder and human services funds.
>> Um I got lost in all that. I beg your pardon, which is fine. Uh it's it's a big thing. Um, I'm hearing all about Wreck and I understand about Wreck, but I also think what I've heard in other meetings on Wreck is all that wonderful money isn't available to Elder Services
that we have our own revenue streams. >> You have your Yes. So, Elder and Human Services has their own >> ask I'm being very selfish. I'm only asking about Elder Services. >> That's okay. We're here to answer everybody's questions and everybody has different interests. So, we will have the EL We have the Elder and Human Services revolving fund that exists
right now. recreation can provide as they already do programming to the 60 plus community but it'll now be in recal and that can be at nighttime and some of those fees can offset. >> So if flying dancing was considered a
wreck program instead of an elder services program. >> It would go into the model for all the wreck program. >> It would yeah it would go into the model for the recreation side and that might be like the nighttime line dancing. >> Nighttime line dancing. we can all work together. So, yeah, and
it might be, you know, dependent on um and we can work that pricing out as well. >> Okay. Um I I I won't pretend to begin to It's very complicated. I won't pretend to fully understand it. Um I haven't yet
heard something that makes me see how double participation will be covered, but it doesn't mean it isn't. It just means I didn't get it yet. So if we could talk more later maybe happy to that would be really helpful. Um and also the 15,000 from the trusts. Um I
need to understand what you're thinking is Anna. Some of that would be from Schroeder which is yours anyway. You don't need our permission. It's Schroeder belongs to you or to Jenna and Carrie and that's a healthy fund. Um right now I went back and looked at
2019. I'm trying to remember how did things work before ARPA and most of the roughly 17 to 21,000 we get each year in interest across all the funds including I think Schroeder um gets sp was being
spent on special things like holiday parties catered meals for those parties I saw a big lump coming out of patrons that had to do with transportation and I'm clueless as to what that was but I can share the reports and maybe you can help me understand, but that is a fair
chunk of change that was going in there. But I'm assuming all those expenses will still continue and they're not your core all day programming. They're they're they're add-ons. They're they're just special. Um that's right. So I I just need to understand the 15K. I'm not sure
there's 15K left after you buy those things. So we just need to understand that's all. >> Okay. So that's a great area we can dig into. >> Yeah. >> Okay. Uh it was mentioned and I think I understood correctly that the senior
population is going to be charged a membership fee for the fitness >> for the fitness room only. >> Is that during the day? Is it a continuously >> whenever you want? So if we had
members that come in on a daily basis, they need to have a membership >> that I think we presented previously. Yeah, that was previously presented in our um policies. Um well, I think we presented that in October. Yep. In
October. So the fitness room, the fitness equipment room, that's not any classes, it's not group exercise, it's just the fitness equipment room. And there's a couple of reasons. Um residents have a lower fee than non-residents. Part of that is because um it the
maintenance of the equipment. Part of it is um an economic answer so that we don't have everybody jumping out of Planet Fitness and coming over here. Um this is really kind of focused. I think for the daytime it'll be mostly our elder uh that are using the fitness
equipment room. And then we also have um certain signoffs that are expected. There'll be a training so you know how to use the equipment safely, things like that. >> Young residents and the senior age brackets pay one fee and if non-residents want to
use it, is that going to be an additional fee? >> Yes, that's right. No, the benefit is to the residents 100%. >> I'm just uh Thank you. First of all, um, and unfortunately, I don't have this spreadsheet in front of us, so I probably could get this answer if I had it, okay?
>> But I just want to get a better understanding of what the operating expenses are projected to be. That's not that 471,000 >> number that those are the increase in cost, but those
>> Do you have an idea of what the FY28 operating expenses, >> the Elder and Human Services operating expens? It's It's 1.3 million. >> Yeah. >> Well, >> do you just want the operational, not the salaries? >> Yeah. >> Oh, okay.
>> It's like what what is it going to cost to keep it open? >> So, um Well, we're projecting the facilities increases, as you can see, 358,000. You take 280 out of that for salaries. Um you we have $15,000
increase for expenses in elder and human services. And then nominal increases um for veterans. Salaries is fully supported by recreation. So we don't cover any expenses for recreation at all. So >> 300,000.
>> Yeah. Yeah. If you take out the facilities, it's really pretty minimal increase. when we brought this forward to the community, um not talking about the facility side, but talking about the rest of it, it was really we're going to move this program
over here. We knew that paid programming would be coming back for elder and human services and that we would be able to offer more programming in the space and see what works and what doesn't. Part of the advantage that using ARPA funds for our programming and for all the other
uses over the past few years is to give us a sense of what's appealing and the ability for staff to try new things and take some risks because it wasn't coming out of you know a council on aging trust fund or something like that and so some of those decisions help inform what we'll go in the future. also have a
question on the additional staffing required the there was one additional maintenance to full-time custodians that's three FT fees plus expanded extended services for
the cleaning crew that's a that's a pretty sizable one because I'm just curious what the current size of the maintenance and custodian staff is >> Ron it's like you're speaking my language you're asking the right questions. So,
that's a great question. And if there's nothing else other than that first slide that you take away from this, I want you to take this nugget away from this. Um, your Reading Town government works very hard to provide a lean government to our best and still provide the level of
services that our residents expect. So, right now, and Joe, you'll correct me if I'm wrong. Uh, we have one custodian during the day that supports four buildings, two, I beg your pardon. >> So, sir,
>> I just want to mention also that every what you're looking at for facilities comes out of the facilities budget, not the not the senior center. Okay? That's the core facilities budget and the the costs are split into two separate areas. One of them is core facilities and one
of them is town facilities and that's where the custodians quote unquote live and where the cleaning service lives. The rest the utilities comes out of the core. So right now and what Jame was saying running lean is we have a full-time custodian stationed at the
Reading Public Library during the day and we have one full-time custodian that's stationed at the town hall. The town hall custodian floats to other buildings during the day doing setups for this building, going over to the police station, doing cleaning the fire
station. Um, so really is out there, you know, moving around just to keep the numbers of FTEES down. This building, adding this building, we're already very cuspy, I'll call it, as far as our staffing goes. And what we heard early
on was that this building was going to be high use a lot. So we're going to use the same model we use at the Reading Public Library, which is a full-time day person. And then someone that comes in maybe midshift or 2 or 3 in the afternoon and works till closing while
this because there's going to be programs going on there at night. And we want one of our staff to be the one that's going to lock the building down. Okay. and then an outside cleaning service come in to do like Jane was saying the common areas the gymnasium nothing behind closed doors where there
sensitive sensitive information the reason you're seeing an ad to a maintenance technician is the same thing we've have we have four guys out there in the shop right now handling one just over a million square feet of space and it it's
problematic you know to try to get it done we do the general repairs on a day-to-day basis with an electrician, a plumber, and two carpenters. And we contract the rest of it out because we could our staff would be like 20 people if we and it would be a huge expense to
the town, but we need that extra person to handle the added square footage from this property right here. So, we're adding footprint, if you will. >> How many buildings do you have, Jose? >> So, we have uh eight school buildings and nine municipal buildings that we
that we take care of the folks. All right, I appreciate that, Angel. Thank you, Joe. >> Thank you. >> Thank you, Joe. Hi, Kate. >> So, I think I saw you have a figure in here projected revenue through the fitness room memberships, which is an
entirely new thing. You I would think have no historical data to draw from to >> at which to drive that figure. So, what are the numbers driving the figure that you had for that projected revenue? Jenna, can you walk through that
assumption? >> Sure. So, the fitness room, we actually did have some data from other towns. One of them specifically was Needm. They have um a membership as well. I think there's actually a monthly membership. So, we took some of their data um from
what they've been doing for their fitness room. And then also we worked with Ballard and King who which is our operational consultant who came up with a lot of the preliminary numbers based on other people that they've worked with. They're the experts in the field
referred to by BH plusa our architect. So, this was a collective thing that we came up with and we all worked together as a team to predict how many memberships we would sell that would be um resident, how many that would be non-resident and um that's what we based
it on. So, I have a rough right here. So, see, we have 100 100 seniors paying $10 a month, $25 per month for um non-residents.
And that's based on 25 people and $10 per month for 150 um non seniors, which is the population of 12 to 64. So it was used our consultant to help us come with that number. So it's a great
question and again these are these are projections so we'll see how they pair out. >> Oh thank you. So Jane I was going to piggy back on that question on if you guys can talk a little more about assumptions made on your recal rentals
and the gym membership. Just a quick question on the gym membership. Jenny said it's monthly so snowbirds can go dormant on their membership. Um but yeah the assumptions on rentals
like did you assume whatever 100% usage or however that was >> yes so for the rentals we have gym rentals we have the multi-purpose room we have the small meeting room so a lot of these were based on the rates that we
presented from the rental room packet. So, um, obviously there's different tiered rates, so we just kind of picked what we thought would be the most popular rate and went based off of that. And it is the lower range that we did as well for the rentals um to be extra
conservative. So, we base the gym rentals at $75 per hour for only five hours per week for 50 weeks. um 75 per rental for the multi-purpose room, two rentals per week for 50 weeks, and 25 for um a small meeting room, two
rentals per week for 50 weeks. So, pretty conservative estimates. >> So, we think that that's pretty achievable in year one. Um and so that's we're basing our numbers there, it'll probably be higher, potentially much higher. a
fitness room. >> Yeah. >> Is that going to be a limited number of participants in the room? >> Yeah. Well, fire code limits how many people can have in the room. >> How many are anticipated? Because I know at one time when this all first started,
there was only going to be three pieces of equipment in that room. So, what is the goal going forward for this room? Well, there there was a projected amount of fitness pieces on the fitness room equipment packet. Again, that was the in
the draft format. I don't know how many total pieces of equipment off hand were in there. I could pull it up in the background and and look. Um, and I think the reason why we're doing the fitness room pack, the fitness room memberships, it's just kind of how Jane
pointed out. We don't want the whole community coming in at once and we want to regulate it. So there probably will be a max depending on how many people sign up for for the membership >> and come because you know if if if 18-year-old signs up for a membership,
they're predominantly probably going to come at night um after school or something like that. And this 60 plus population will most likely come during the day. Um, and if you're working 60 plus, you might go to the fitness room at night, of course, or early in the
morning before work. But yeah, we'll we'll regulate it and come up with >> We're not looking for it to crowd people out. >> Will it be a pre-registration reserve my spot type of thing? >> No. >> Well, then you could have 50 people, 25
people show up and you only have 10 pieces of equipment. Then what? >> Yeah. I mean, Som also has the same exact um fitness room as we do and they're not experiencing that problem. >> Well, so >> Jean, I think it's a great problem to have. If that is the problem we have,
>> we have ways to solve that problem for sure. >> I I think it would be a good problem to have, but I'm just saying you don't want to have people >> upset I have a membership. >> I can't even get into use equipment. 100% 100%. And we can have we we'll have
policies just like we have on the tennis courts. You know, you can only be on a piece of equipment for x amount of time, >> right? >> And >> yeah, that to regulate it. >> Yeah, absolutely. >> By small meeting room, I'm not sure what room we're talking about. Is that the
conference room within the um rec department area or are you changing the maker space into a small meeting room? Um, no. It would be the flex room would be what we're referring to or splitting the multi-purpose room into two. >> The flex room as not so small. These are
thousand square foot plus spaces for sure. >> Well, compared to the entire multi-purpose room, it's considered small. >> Yeah. >> Yeah. >> Okay. I just didn't know if you're thinking of the maker space. Is that >> That's a great question. >> Okay. And the other thing, >> yeah, the maker space could also be utilized for a meeting space.
>> I think I was also I'm sure I was doing wishful thinking. I thought I heard you say that the fee income you I know you want to keep it low and I thought I heard you say and I did the math and I said it just can't be $1,000 a year is all you were expecting. That can't be what you said >> to turn back.
>> Pardon me. >> $1,000 to turn back to the to the town. Whereas >> you can change the policy and you're going to um have extra money. It will be a thousand to turn back. >> Correct. The the fees will support the programs. they'll revolve, but at the
end you'll we will only have a minimum amount that would that would turn back whereas recreation typically turns back about $100,000. >> So I still had the question and maybe you don't have the answer yet. What are the fees expected to be just so we know what the revenue is expected to be to
support teachers for the core elder services program? Do we have any idea on that? >> Well, we just started doing um payments for our fitness classes, >> right? And then prior to FY28, we'll have a more comprehensive budget of what
we'll be charging and things like that. >> Okay. So, your goal is to change the policy and have $1,000 give or take that you could turn back. >> Yeah. >> Yeah. Okay. All right. So, I did understand a thousand. Just didn't understand what it was. >> Right. You know, so the the the pro the
class prices for elder and human services is a little beyond the scope of the conversation for today, just like we're not going into what the recreation program individually cost, but It'll be affordable. >> Totally fine. >> Yeah. Okay. >> Regarding
budget, uh the fees and well activities going to be paid out of the leal budget. Could you expand on that? Money to spend. What will be activities? Will that be coming in?
Well, for do you mean like the regular programming the paid programming? Because we also have lots of free >> made was activities will be paid through the retail budget. What does that mean? What activities? Activities that everybody tends here during the week.
>> So we have the elder and human services revolving fund and the recreation revolving fund that will support some related expenses to the facility. Um we have >> support teachers or lower the cost of people who want
>> the the paid programming will cover the cost of teachers for certain programs that will be charged fees for um we have other programs that are free to everybody to participate in. Um so those will either be supported because they're they're volunteers that are giving those
classes or they are supported by the expense budget the from the general fund. the monies that people like myself who come here almost every day we're going to have to pay a fee. Will that go into the retail budget >> or is that will that be?
>> Nope. If you're elder and human services participant and you're paying a fee for an elder and human services program that stays with elder and human services revolving fund. >> But what actually is going into coming out of the leale budget for us me
somebody who attends every day? Well, which part of the recal budget is >> I don't know. You said activities activities will be paid. Do >> you know what I'm getting? >> She's So, are you referring to the actual operating budget on the >> I'm referring to whatever is going to
affect me and everybody else who comes here every day or have a membership. Will the membership be lowering? The fees be lowering? So when you come to the recal every day, you can come in and uh play maong, play
bingo, you can go to the lounges, you can hang out with your friends, you can attend, you know, lots of different programs, you will pay uh certain subsidized costs for meals and you'll pay if you're taking any programs that are charged a fee, you'll sign up in
advance and like those particular recurring classes or whatever it is and you'll pay a fee for those. and that those fees will be collected into the elder and human services revolving account to pay those facilitators or for those meals. >> But Jane, do you a senior could go to
the center theoretically and not pay anything? >> Correct. >> Yep. It's meant to be an open third free space. A third space is a is a concept we talk about in public world that is a a free space where people can go. You don't have to pay to be there. And we
will have lots of that at >> an interesting state too. So people can come in and what? Sit in the lounge for free. >> Yep. You can >> play cards, play bingo, talk to your friends. >> No pay anything to support the building and the services. >> That's right. That's coming from tax
dollars. >> Tax. >> That's right. From the general fund. John, >> um, since there are so many uh, municipal parks parking lots in this town that are
not ADA compliant, can we be assured that this one is going to be ADA compliant as far as parking goes? >> Yes, 100%. >> I sure hope so. >> I beg your part. >> I sure hope so. >> No, it's designed to be ADA compliant.
Yes, 100%. It has to be. It's a brand new building. It has a file. It >> doesn't change. >> And J. >> Yes, sir. >> Just did the ADA peer review as well. >> Yep. >> We did the 88. She was just saying we did the ADA peer review. So when it's new, it has to follow the current code.
And so this building is designed to follow the current code. >> Back to the flexible. I was mentioned that that could be rented and taken revenue. Yeah. >> Um I know it was brought up once before we had a previous meeting about a
possible divider >> to be put into that room. So then you would have basically an additional room for rental. >> So that is something I'm hoping that in the future is considered. And now my
other thought is at one time it was thought about looking into possible transportation. Is that something that has been considered in this budget going forward? >> Transportation as we fund it now. So, we
have capital we have uh recreation vans on our capital plan. Um right now I think they're they're actually fairly new. They're they're not that old. Um so we will um probably ask for an earmark or something to replace them at the state level. Thank you. But yep, we we
are and we'll do a transportation presentation I think in July with more information. >> And the other thing is as far as the fitness room 60 plus paying a membership fee. >> Does that dollar amount go back into the
senior portion of a budget or does it go to the rec budget? >> Have we decided that yet? >> I think it would go under one >> one or the other. Yeah. Yeah, >> in general to support those >> support the offsets.
>> Go back to support the offsets. >> So probably like that there. No, these are great questions. >> Other questions from the committees. Tom, >> yeah, I have a question. Um, in your presentation, you mentioned the new building is going to be electric
building. >> Yes, sir. Um has that qualified uh any is there any reimbursement uh program where it is going to >> like a like incentives for
>> Yeah. Does that mean he's only programs out there? I guess where we're falling under >> I think the building is going to be not sure if it's lead silver RMLDs. We think that RMLD is going to be part of the the solution there. It also
be um a solar p roof. There'll be solar panels on the roof to help offset the net uh metering cost of electricity. Okay. But, you know, as you all live in RML in RMLD territory, we pay really really
good. People are super jealous. Um, especially with electricity rates skyrocketing everywhere. Um, so it it makes it a little bit longer for the payoff value on the solar to make sense, but um there will be solar group because we have such a low rate. It's a hedge
because we don't know that we'll always have really low energy rates. So >> questioning people being able to just come in and use the facility sitting around. Are they going to have key tags to come and go? >> Yes, we for building security. It's
important that everybody in and out of that building checks in >> so we know who's in the building. >> They'll have access to coffees and things but still not paying anything to support the building. Coffee is an interesting conversation.
Uh, and um, we're not a coffee shop. So, I'm not sure how we're going to handle coffee, but we've been warned about coffee. >> We've been >> We have two new vendors in town, so that's a good thing, >> right? Bring your coffee.
>> Nowhere near. >> That's true. That's true. Um, so we'll Yeah, coffee is important, but yeah, they can come. Yeah. Um, the revolving fund is a new concept for those of us that haven't been involved
with REC. So, when a,000 goes into the revolving fund, what happens to to go my understanding, and I it could be totally wrong, is when something goes in there, it's kind of like a holding pattern. So, it could be used the next fiscal year. Is that what the No,
>> you have to cash out your revolving fund at the end of the year and it gives money back to the general fund. There are a couple of different kinds of revolving funds. We set this one up in a particular way. And Jenna, do you remember? >> Yes. >> We did that a year ago. We set up that revolving fund. >> Yes. So with the EHS revolving fund, if
there is funds remaining at the end of the year, my understanding is that it could turn over into the >> This is one of the ones we can turn over. >> Yeah. But Jim's >> But recreation can't recreation has to cash out to the free cash. But >> so we turn it over to >> Where's to the general fund? So it would
go for anything in the town. Is that >> it goes over it gets counted in our free cash and it it belongs to free cash and so I think we have $17 million in free cash right now. Can't remember. >> So it doesn't stay with elders or LPHS. No >> too bad. It sounded like a fun to me
>> right. No. Well no that to to with recreation it goes to the general fund out to free cash. With elder and human services to your point it can it can rotate there. You have to have this kind of fund. you have to have this kind of fun, you know, mass general law chapter section etch and there the different
ones and so we Jenna chose the one that would be able to roll over. >> Excellent. >> So if you had a really great year and you had extra funds there, but what we were projecting is that at the end of the year, there would only be that thousands. We're just keeping that number really low, right?
>> We're not trying >> lots of topics >> or whatever. >> I like the way you're thinking. >> I like problem solving, Marilyn. I want that. >> Yes, ma'am. >> Someone who's handicapped able to drive up to the door. Hopefully, it's a
covered area and drop off people who are handicapped. >> Yep. Yeah. The entryway for recal comes out. There's a covered canopy that comes out. Not all the way to the sidewalk, but it comes uh way out from the front of the um building and so people can pull up. There's a drop off area and go
inside. >> How many handic >> I don't I don't have that number, but I can get it for you. >> I hope it's more than two. >> It's more than two. It's And it's code compliant. >> It has to be >> Yeah, it's code compliant. >> If it's going to follow state code, it's going to be way more than two.
>> Yes, it'll be better than it is now for sure. >> That's good. >> Yes, ma'am. We agree. Is anybody online have any questions? >> Did you want to open it to public comment? Sharers, >> yes. I think we're all set. Yes.
>> Karen. Karen. >> I think she's gone. >> She's here. She's here. >> Chris is here. He does. >> Okay. >> Yeah. No, I was here. I just um uh thanks Jane for sharing that the uh the
recal center they the permanent building committee did vote to put solar panels on it. So I didn't know whether those energy costs yet reflect you know uh the net metering and the benefit we'll get of that. And also um somebody had a question about contributions by RMLD and I believe the figure was a rebate of
about $60,000. You guys can correct me on that. It was definitely under 100,000 >> I think. Yeah, Joe's nodding Karen. I think that number is right on. Um, and no, the numbers for utilities I don't believe reflect metering. We we don't we haven't reflected the the benefit there.
Uh, just for the folks in the room, you can see the covered canopy Rosemary right there. It's it's supported on one side and that's where the drop off area will be. Okay. All right. >> Thanks, Karen. Jane Mitch. Um so on the
budget section unless my math is off every single number is incorrect on my recent track. How incorrect do you think it is? >> 253 and 51 does 288. So where is that
number? >> And that goes for everything other than have to check the map. >> Oh, it pulled off. It pulled off on the back sheet >> from the assumptions. >> Oh, okay. So, we'll have to revise this before we issue it tomorrow. All right. Well, thank you. It pulled off addiction. So this is a picture of the
spreadsheet and it pulled off some of the other stuff on the spreadsheet. So obviously we have to revise. We apologize >> the whole picture but it does add up with the missing items. It should be known what the other items are because salary and expenses seems like everything.
>> Yeah, that's right. >> Then the other thing I don't think the permanent building committee approved the solar. Did that not get bumped? That's the only one they didn't vote on. >> The last it was approved. >> It was um an ad alternate on the
contract and it was approved by there's a second ad alternate. The first ad alternate was the road expanding range road and finishing the road. Um and then the second ad alternate was the solar and there was a robust conversation about would that what was the payoff
period and what what length of time and we talked about you know it was a really low payoff but let's be conser you know let's be clear that we may have a higher so we we calculated it both ways we had a consultant so the the board did approve it I think unanimously or by one
one or two >> six to one >> six to one yeah >> thanks Thanks for pointing out our mistake. We will fix that for everybody for tomorrow. >> Question. I can't read the name. >> Okay, Nancy.
>> Hi. I just have a a quick question. Very good presentation. Thank you very much. um about the uh $15,000 uh dollars that would might be coming
from the Council on Aging Trust Fund. Is is that a are you expecting that as a one-time payment or are you expecting that to be a cont an annual contribution
from the Council on Aging to this new building? That's a great question. >> Correct. The second >> we're we're anticipating that would be a a recurring contribution again at the Council on Aging's approval for discussion. But yeah, great
question, Nancy. >> Thank you. >> Thank you. >> I'd be happy to sit and show you having been here in this forever and secretary for seven years. I have all kinds of old documents including all the municip
reports that show exactly what the expenditures were under each of these funds because I was curious what were we buying and it's it's not core programming it's special events and it's we only have between 15 and 20,000 on average in interest which is all we can
spend if we're going to maintain the principle right now. So, I think we need to look together at these numbers because those special events are really important. It's the St. Patrick's party, the Christmas party, the catering for special things where the food's really
good. And I also don't know that we've charged for those or if we have, it's been very little because it was funded out of trust funds that were meant to pay for elderly people to have these special events. So, we need to we need to look at that assumption. on where
you're imagining the 15,000 would go and where I've seen it go in the past because I think we we may not be totally connecting yet. >> I think we could be consistent on that. I think we could we still have those expenses. I think we can make it so that contribution goes to that particular
offset for sure. And we're going to have a lot more space than we have here. So we'll have more participants. So I I think it's worth the conversation just to clear it up so neither of us is expecting something other than what's financially possible.
>> Great great suggestion. >> Tonyy's online. >> Oh, hey Tony. >> Hello. Uh this one's more for Joe. You talked about adding a maintenance person because of the increase in square footage. I assume this MEA uh maintenance person will cover the
increase in square footage for the new Kllum building as well or are we looking at an additional maintenance for that in addition? >> That's correct. We're going to be looking for another one when Kllum comes online. So there'll be two additional maintenance people.
>> Okay. Thank you. >> Questions. Other questions? >> Hey Shane, just um >> John. Yeah, >> clarify. So um can I >> um just want to respond to so Chris um
just on that spreadsheet um all of those totals up until the to the 776 are individual line items. They're not totals. They're not they're not summing like the 288 is not summing 253 and 51. Those are separate line items.
So the total the total of 253 253 51 28875 22 2300 105 is the 776. That's the only total on that side of the sheet. Okay. So those are those are all individual line items.
Sorry I when you asked the question I just wanted to make sure I answered it correctly there. So same thing on the other side. 26266 32178 810548. That's the 889. >> Okay. >> Okay. All right. Thank you.
>> All right. >> Yeah. >> But you scared me there. So, I appreciate the uh the checking of the math, Melissa. >> Fix it online because the confusing part is it says total. Yeah. And then it's
well it looks old but current. >> No no that >> just so we it's not confusing. >> This is why these sessions are so important and helpful because you know clarity of information giving is important. So we appreciate that. Yeah we'll fix that 100%.
>> Carlo stand. So on the first couple of slides, you know, this building currently operating and we have the new building >> and they get the extra staff, utilities. So what you're going to get after hours
open for this building and that building. >> We did. I I did that analysis. Do you have that email I sent you? Give us a minute because I did do that analysis. It's exact. >> No, it's not an Apple. I I did an of how
many hours are programmable here and how many hours are programmable at recal >> and it's significant uh increase, >> right? I'm just worried in the beginning. >> Mhm. >> While this all this gets flushed out.
>> Yeah. >> I use Virginia's cafe as an example. >> A lot of us, a few of us were there Saturday. until the afternoon. >> Families, friends, excitement, new place, excited >> and that will mean over time.
>> Right. As all new openings. So with the building, it's going to be a learning curve. It's going to be things people want. But I just want to make sure that we're comparing for costs and expenses and even revenue
the hours that we're operating here to the hours we're operating there because you can always do it by the hour, >> right? And by the square footage. >> So whereas you know retailers they they decide on sales per square foot, >> right, for a retail store. >> Restaurants, it's how many times turn
the table so on and so forth. So I'm hoping we're preparing square footage per square foot expenses and revenue and custodians to Joe overtime. How much overtime is it custodians? So I'm sure
there's over time >> the overtime generally speaking is for emergency services and coverage if there's additional coverage for events that are going on. But generally speaking it's like snow removal. That's that's where most of the overtime is generated or if it's an
opening of or a closing of like the Reading Public Library on the weekend because they're open extended hours during certain times of the year. So >> yeah. >> Um so no we did not do an expenses or salaries based on square foot of the two buildings but that's an analysis we can
do. two additional custodians could be dedicated to that building or they'll service other town buildings >> dedicated to that the new building >> openings and midship midship >> correct and then an overnight cleaning for the other areas of the building we talked about
>> the amount of amount of hours that the center is open those two custodians will cover all those hours seven days a week >> the two the two custodians will cover we and we have to kind of iron this out it's a five it's five days a week for
the two reading custodians, right? And then it's a six day a week service for the outside vendor because we're anticipating at least six days a week of service in the new facility, right? Because it'll be open on weekends, >> right? >> But it's going to be kind of a, you
know, like you said, it's like a learning curve. We're going to have to it's it'll eb and flow until we get into that sweet spot where we know exactly what the staffing my staffing levels are going to look like. What works best for the center. >> No, I I'm just concerned
again concerned going down the road operationally that we're biting off more than we can chew. Maybe depending on the program that's wanting, >> you know, wants and needs are two different things. >> They want it. Do they need it? there's enough people like I know you played
around a lot with Opera and Jenner and staff did a good job probably trying different things so many people signed up and just you know I want to bring the override up but as we know next year or two we're going to have some kind of operational override and this is going
to be not contribute to it but it's another concern at least in um going forward I know it's going to take several months maybe half a to figure out what if the demand is really really high then
>> so on the weekends um the weekend programming mostly run by recreation and so if we need recreation currently right now paid custodial staff is that correct >> that 40,000 >> yeah and that 40,000 that we paid to the school department we're already paying
for weekend and and weekday custodial staff so that will now come to pay um weekend custodial support for recal. So, it's sort of already built in, but you're right. If there's, you know, if there's a ton of interest and we have
lots and lots of programs and going on, we'll have to uh we'll have to manage that. >> Okay. >> Jenn um I thought I understood correctly. The weekends would be like for rec more activity. Did I hear that correctly?
>> Rec like they would be operated through the recreation revolving fund. So be renting the gym to pickle ball or you know basketball or programs or whatever you want to do >> the available space. Not saying that the 60 60 will be in on the weekend as well too. So it's finding opportunities to
rent when there's open space. The ideal situation is to have a sun Sunday nobody's in there. If we can get four rental people in there with one custodian, one program supervisor, we're bringing in all those funds from those four different rentals and that's where we're going to start to be able to build up a nice steady
>> nest egg going forward. >> And when we're booking rooms and we said the flex rooms and things like that, like if someone's coming to us looking to rent a room, I'm not going to kick out a program that's in there. It's based on availability. >> Okay. But the 60 plus programming is
being considered for Saturdays. Okay. Thank you. >> Thank you. This has been really informative. Thank you so much for um for this presentation and I agree with Melissa. I would be for you that just explain
>> clarify. >> Yeah, that would be great. >> I think that's a that's a great point. We will do that. Make that easier to read. >> Okay, that's so that might take a little bit longer to get the slides up tomorrow. So just but we will put them up tomorrow. Okay. All right, thank you for your questions. I can be reached at
jaywellelman readingmma.gov. Uh if you want to send me an email um and um I'm the person you should send that email to and um I'll probably read it pretty quickly afterward. You sent me an email. I haven't read it yet. Um so I am I'm behind on email for today, but
generally I read them all by the end of the day. Um I appreciate you guys all coming out tonight and giving us your time. you do a lot and you give a lot to the town and it's appreciated by staff and by the participants in these programs. So, thank you. >> Thank you.
>> Good job. I second >> to make it. I'm not going to support it. >> You're not going to support it. Okay. Second. >> All in favor? >> Do roll call. Richie. Yes.
>> Is this for an I'm sorry I didn't hear you. >> Yep. >> Melissa. >> Thank you. >> Thank you. I like the phone.