Jenna, can you hear us? >> Yes. >> Say that again. >> Yes, I can hear you. just drag comments discussion is going to keep going. >> Okay, we set. >> Yeah, we're good.
>> All right, I'd like to call the Septe Oh my goodness. December 8th, [laughter] >> Council on Aging meeting to order. >> Um the we will start with attendance, approve our minutes. Um select board
update with Karen Rose Gillis. Thank you so much for faithfully attending. Karen, >> we have an elder and human services report and updates with Chris trust fund report and funding request and vote. Recal draft document feedback discussion continued. Working group assignment and
vote member removal discussion and vote. Future agenda items and adjourn. And of course we want to acknowledge actually let's take attendance. Okay. [laughter] Do we take attendance while we're all I don't get this. You take attendance to
the select board meetings. >> We're all usually there. >> Exactly. Well, we're all here. >> If you're all there, then you're all set. You're just >> Okay, good. Well, yeah. We've got six voting me. We've got six. Yeah. Okay. And we have to acknowledge that tonight
is our feelers leader Chris Bolski's um final meeting >> and we wish him the best as he moves on to you. [laughter] >> Sure you are. and we thank you for your commitment to
the seniors in in Reading and your passion for them and all the service that you have provided and the great programs that you have done over the years. And we know you will do an outstanding job in your new position as director of elder service. What is it called over there?
>> Uh North Cambridge Senior Center. >> But director of the North Cambridge senior director of the North Cambridge Senior Center. >> Very good. That's Thank you. >> If I can just chime in, too. Um, I want
to thank you, Chris, for all your hard work the past few years. It's been great working with you. We've accomplished so much as a team and, um, you'll be missed by so many at the center. And I just wish you the best of luck and success in your new role. And I'm sure that we'll
be seeing a lot of you because you live in town. >> Yeah. >> Yes. And there is um a a tea tomorrow at 10 o'clock here at the seven se at the Pleasant Street Center as a send off and acknowledgement. So if anyone is able to
join 10 to 10 on >> just 10 to >> all day. >> Sure. All day. [laughter] >> YOU DON'T HAVE ANYTHING to do. >> Yeah. So just you know if you have a chance to stop in we're all here tonight
too as well. Thank you Chris. So, um the minute we they um you got them late today, um there was a lot there. So, I don't I had a chance to read
through them this morning and I didn't really have a chance to read through them again. Um I felt like there were Did anybody have a chance to look through them? Because there really is a lot of information there. Just >> just quickly see I don't think that this is a just quick cuz I was wondering
about Did you look through them Chris? >> I didn't get a chance to >> Okay, you're done. [laughter] >> I just I just wondered if there were I mean you you said that you watched the um the
meeting again because I did we Chris had done an AI recap of the meeting too >> and I couldn't find it. So, >> and this one was so detailed and I and it seemed to add a couple things that I didn't remember were actually even discuss were even said
>> and it may have and I can take those out. >> I'm just not sure what they are. >> But, um, >> catch that. >> Yeah. I mean, if other people didn't felt like it reflected everything, then then it's just me. But I I I feel like
it was very thorough and I like even something that I think I said was like I'm not sure that I exactly said it that way. So um yeah, I could run it through another
one or I found yours, Chris, after I ran mine through chat GPT. So >> um >> what do people think about looking at the minutes? because I I it's not something that you look that you because
these were incredibly comprehensive and um I think they were I don't know that we can I I would I would prefer to hold off and review them give more time to
them unless anybody feels differently in reviewing the minutes. I just I did note one thing. Um the con the reporting on the event that Marilyn reported on it was described something as like library
open house. It's really called connected reading and we should put that title in instead of library open house. >> Right. Right. Right. There were a couple things. Yeah. And also there were some missing members who were in attendance. >> I get those Ron and John S
>> were here. And then also meet members who are missing. You just left that blank which is >> Yeah. [laughter] Well, >> everyone else, >> didn't [clears throat] you at that meeting or was it at the meeting [laughter] before say okay and all the people that aren't here aren't present
or something like that? So, >> well, and that's one of the things that we'll talk about tonight, the number removal. So, we can um >> but I can fill that in >> and we'll just hold off on that. And then Nancy, you were just you had resubmitted the October minutes, but you
let you were just going to take out that last. Yeah. >> So, I would wanted to just send it to me again and I'm going to share it with the town. >> Okay. >> To um >> I think I did. >> Well, I need it in email format. >> I know. Put it in that, but I know how
much you love paper. >> Oh, [laughter] I'm throwing it in the trash. No. No. No. Give it back. I hate paper. Um, the October my name is spelled one. >> Oh, and okay. >> I N E T one T one and two T.
>> So, um, >> okay. >> So, yeah, [laughter] because I was ready to upload it. I was ready to send it to town clerk and then I saw that last line and like I can't edit a PDF. So just
>> if you can just correct here spelling and then take it already took out the last name and email it to me that would be great. >> Thank you. >> Okay. So, select board update and and if I co-worker can certainly
fill us in um uh to the minutes you had that I was going to look into Mark Der leon position and um with recal and and I talked about it with people but I don't have an answer. Maybe you have an answer but I feel like I didn't get an
answer to my question. What was the question? So we had talked about um Mark Doxer as the liaison. Yes. And now he's >> we did talk about actually he's kind of like the special leazison but there's nobody currently on the select board as part of
>> correct. So we would have to >> so his role is independent of whether he's a select board member or not. He's a select board meeting. So if he steps down we can fill it again with a current member of the select board. But otherwise he has to kick off our we have
to kick Mark off. It's like Yeah. >> So there we go. >> That's how we structured it. >> Okay. So he's a special Doug Sydney. >> So that would be something that you as a select board would discuss. >> Yeah. If somebody felt like if somebody
felt like Mark wasn't fulfilling the needs, is that is that what the issues being raised? >> But is he acting as a liaison since he's not on the select? He's not. >> We were curious because he's no longer and he's the select board designate.
>> So we were curious to comming back to the select board of >> No, no, we were well it was we were wondering is does he still fulfill that role and does he report back to the select board? That was the the question from the council. >> We could invite him. He hasn't come and
reported back to us, but when I'm able to attend the building committee meetings, he's there actively participating. And Nancy knows because she's there too. >> He goes to PBC. It just there's no there's no link back to that's the missing link. >> Yeah, I would agree. And it's a little
awkward just because >> we got to kick them off and like that wouldn't be nice. So, um, >> could you make a liaison in addition to it? I don't know. Or you just have a you just don't have a liaison [laughter] to it. That's what you've got just like >> I have I'm the leazison to the permanent building committee but not to the school
project specifically. >> Okay. >> So, so you're the leazison to see >> to recal permanent building committee which is permanently which is okay. >> Recal's part of that. >> Okay. It's different than how the
school's set up because the school was a completely independent committee. And >> what do you did do those of you who raised that question, do you have additional questions that we want to make sure? Okay. >> It was just a procedural. >> Okay. >> Yeah. Okay.
>> All right. Thank you. >> We're in budget season right now, so we have a lot of budget meetings that are going on. Um, nice presentations last week from police, fire, IT, board of health.
I'm missing somebody. >> They ended with board of health. I think so. >> Very detailed trying to keep everybody's budgets down. Uh we're beginning the process for pound manager review process and um we're
trying to close the RCT contract stuff which should happen some past. >> Okay, great. And I do notice that Jean and Ron just joined us remotely. So may AI reflect that that they're they are in
attendance as well virtually. >> Okay. >> Yes. Tom came. >> So great. >> Excellent. Boy, Chris, you brought everybody out tonight. [laughter] >> Excellent. >> Do you want to add anything to this one?
>> No. Great job. Thank you. >> The budget presentations have um and human services presented yet. >> We have more tomorrow. >> Tomorrow. >> Got a false light tomorrow. >> Okay. >> Is it tomorrow or is it Wednesday? Is it Wednesday?
Jenna or Jane. >> Okay. Yeah, it's one of those next two nights. She's right. >> It is this week. >> And are the presentations available in packets? >> I Yes, they are in the packets and you can also watch it on um TV.
>> Thank you. >> Y >> yeah, those because there's not a consistent um it's not a consistent town of writing format. Everybody's like doing their own thing. >> So that's what Yeah. So it's posted or at least we actually was in our inbox. >> It's probably
very good presentation. So pretty indeed. >> Thank you. >> So Chris, your final elder services and update. >> Um yes. Um first I want to start off with thank
yous. Um before I go into the report, um you know, it's been great being here for the past three and a quarter years. Um it the support that's been giving has
been amazing. So I want to first off want to thank Jenna. Her support um has been amazing and um I always know that she's always been there no matter what. Um and and I'm really grateful for that. So um thank you Jenna
for for all that. Um and I no matter what time of day or night, I know she's always been there. So thank you to Jenna. I also want to say thank you to the staff here at the Pleasant Street Center. Um the staff has done an
outstanding job um over the past three years. Um there's been a lot of growth um and that's not easy. Um, and it takes a lot of time and effort and energy. Um, you know, we've we've grown over the past three years.
And, um, you know, it's not I do not it wasn't me. It's a team effort. Um, you know, it's the staff, it's Jenna, it's the select board, it's the COA. Um, it's everyone. This is not a oneman show. This is not a, you know, one
person can't do it. It's a team effort and it's an amazing team here um with great support and energy and just to see what's been done over the past three years um you know is is amazing. So
thank you all. I appreciate you um all the time, energy, and effort over the past few years and everything that's been accomplished. Um you know, it's just outstanding and amazing from a friends group, which I we didn't have
anything to do with, but it was created to um you know, the recal vote um to our increase in numbers and everything. So, kudos um and job well done everyone. Um, you know, this Pleasant Street Center is
in great hands, but Jenna, um, and the staff here, and the staff work endlessly. I mean, just look at our volunteer program. We went from zero when I started to, we have over 70 now. Um, you know, Carrie works endlessly
with social services and social services is getting harder. That's something to keep in mind. you know, mental health. Um, you know, there's there's just so many areas in social services and Harry works endlessly. So, um, Joe transportation
that's increased, but no one misses a ride. Um, which is amazing. We have Anna with such amazing programs, um, you know, that I I do think other places look to see what we do. Um, and
Anna has just done amazing bringing top tier programs to the Pleasant Street Center. Um, you know, Janet. And then we have Linda at the front desk. I mean, dear God, Linda, you know, she feels I don't know how many phone calls, well over 600 phone calls a month, and she
does it with a smile on her face. So, I mean, at least I get to go upstairs to my little corner and stop smiling for a few minutes. And Linda's right out front and smiles and is happy. So, um, but the
staff here, um, and then we have Olivia, the nurse came on that's filling in big shoes with Elise before that. Um, it's just always it's amazing staff, um, and amazing volunteers. So, thank you all. Appreciate it.
>> Thank you for because you have also I mean I volunteers I didn't realize you went here, but also you developed an excellent staff. you know. >> Yeah. >> And that took some time
in place, but you saw that picture. >> It wasn't me. I can't take credit because Jenna was right there next to me the entire time. So, I want to make sure I cannot take full credit. >> Uh, >> thank you, Jenna, >> for that. So, Jenna was right there. So,
um, anyhow, as you can see, November was a good month. We had a lot going on. Um, again, we had um I just realized before this meeting it's missing a couple numbers. So, I didn't get the Ramblers walking group in there. So, we're these
numbers are slightly low, but well over the 3,000 mark that I always that I've always had a goal of. Um, but you know, the numbers just continue to stay strong. The volunteers are strong. Um, so you can take a look down
through there. So, it's good a good November. We had some great events. Um, thank you to Brad Jones, Rich Hagerty, um, for the Thanksgiving dinner. Um, it was really nice. We it switched from Hillview to Teresa's Prime
and North Reading. Um, and they switched from a we did it on a Friday and people liked it liked the Friday. It was kind of nice. Um, we had a great turnout. We had um the only the hard part is uh there's a cap of there was a cap this
year of 175. They make I think being the first year we may be able to increase that a little bit more. Um we had like 171 171 show up. Always a few at the last moment I canceled. But great event, very nice uh venue. The staff there were
amazing. The owner came out. So, I can't thank um like I said, Brad Jones, his wife Linda Jones, uh Rich Hagerty, their their staff um and the restaurant for an amazing event on uh on the 21st. On the
20th, we had um the police harrows chicken annual police dinner with Harrows. Um great turnout. I think we had 65 68 people. Um, Harrows donated the chicken papies, the police took care
of everything. It's always such a great event. So, I want to thank the police chief, uh, David Clark and, uh, his all the officers in writing for putting on another wonderful event. So, um, great event. Um, we had a couple really nice,
um, programs this year, no in November, we had Harvey Leonard from channel >> five. I was going to say five. I was right. Um and come into an amazing uh climate change talk and meteorology. So
that was really cool. Good turnout for that. Had over 60 people for that. So um people really enjoyed that. Um and then we had a big dig talk lunch and learn. Um so Anna had you know great um some
great programs in November. So, uh, again, we had, uh, great November adopted family had some record numbers. Um, Krie said, uh, so 100 right around 100 recipients and over 160 donors for
adopt a family for the Thanksgiving, um, Christmas, Thanksgiving, Christmas. Um, but she's been working really hard with that. Um, getting the adopted family um, continuing to get it running this year.
So kudos to Carrie. So um I think that's as you can see there's some weight lists. We had uh the lunch learn big dig had 16. Climate talk had eight. Thanksgiving dinner we had 10 people. Um so it actually worked out pretty well. But great it was a great November
number-wise. And again um I cannot say thank you to the staff for their amazing work. So um that's my report. Um >> can I just speak up? Oh, you have a question. I just question um what's
nonclinical? >> Nonclinical support services would be um it would be give me a minute after I'm done. I will look it up because I can't remember what I th category. >> Okay.
>> Yeah. >> And what about what does blockage mean? Are they just walking in registered for a >> phone? Yeah, if someone if someone just walks through the door to ask a question um just to kind of for information or to sign up usually
um or you know something like that. Yeah. >> Um we like to keep track of it um just so we have an idea just like phone calls gives us an idea of what's kind of going on a little bit and how much like the front desk is you know having to man and take care of
>> the same. Yeah. Coming in to use a computer or something could be a walk-in. So >> does this transportation include the transportation provided under the program? This does not I usually at the end of
the fiscal year I kind of throw those numbers in but this does not include the ATS alternative transportation medical transportation. This um usually my report just includes the what what Joe and what we do here through this center. Um but usually at
the again towards the end of the fiscal year I throw those numbers in at the you know which would be um June end of June which would then be July for the June report. [laughter] Good question.
>> And then you will be here next year next month to report back on I did attend the intergenerational activity game night. That's right. the game night. It I came late um just to see what was going on and got sucked right in because we were
playing Jeopardy and Chris and his daughter were leaving it. It was so much fun and it was so great talking to the high school students because they were talking about how much they love this activity. They love I mean there were nine of them. There were five of us,
five of them 60 plus, but they really look forward to this month. In fact, they talked about even doing it more often >> types of activities. So, I just wanted to, you know, acknowledge the high school intergenerational club. What is it? >> Yeah. Bridging Generations.
>> Bridging Generations Club because they really committed to this group and they really enjoy serving. So, I want to give them thanks and acknowledge their their efforts and it was a really fun Jeopardy night.
>> It's a good group of kids. um the the student that um started it, she is now in um at university, but um she started a couple years ago. We usually do more. We just had some just it's taken a little while to get it going this year, but there has been a
transition. Her actually her sister who's in the high school here has taken over with a few other students. Um but that's, you know, that's one of those programs that's been amazing. It's they started they thought about the idea at the high school students um you know it
started as a seed and it grew into a flower as and you know we've been doing it for handful of years now and the students really like it um the older adults that come um really enjoy it. Um, we were a little late getting the I was I was a little late getting the notice
out this for this past Jeopardy, so we had a little bit lower attendance, but um, you know, students like it, participants enjoy it, and it's always pretty a good event. Did I just say something on this activities report? I'm sure more than anybody in this room, I
go to different senior centers, particularly three of them in addition to this one. And I know the activities here between what Chris, Jenna, and particularly Anna does as far as setting them all up is far superior, particularly as far as the university goes. I think that's a credit to
everybody here. I think that just should be mentioned. I just want to bring that. Thank you. >> Thank you, John. Okay. trust funds. >> Um sorry, one other um Nancy just to go back to your question. Other question
>> nonclinical support services would be like um lamp repair >> services that's not clinical. >> Okay. >> So hairdresser, um shine, some things like that. So we I differentiate clinical and nonclinical.
And that's a very good question. Uh trust funds. Um as you can see, go down through here. Um you know, the trust funds have been great. Um have any questions? Um after
tonight, I would ask Jenna, sorry, Jenna, that was fun to say. Uh um you know, feel free to take a look at the trust funds. um each one. Um I am going to have to do um I am
going to request some funds tonight from the Burbank um Burbank uh trust. You know, it's been a couple years now since we've had ARPA. Um we purposely haven't been touching the trust funds to help them grow since we've had
Yeah. Since we've had ARPA, we haven't been touching the trust funds. So, it's been nice. they've been able to grow. But we are getting to that point now where uh most uh not all but most majority of the ARPA is used up and we have to kind of get through a little
transition period right now between now and when we get the new payment system going. Um, so I am going to ask for some funds just up to doesn't mean we're going to use all of it. But like previously, um, for new members, um,
usually once a month, um, if you're kind of new to the COA, we would always request funds. We would, you know, to help pay for birthday lunch, um, movie and pizza and activities, you know, whatever activities.
So, um, tonight, um, what I'd like to do and then, um, Jenna will probably come back at the next meeting, maybe in January, but, um, at some point. Anyhow, um, we we have
some community lunches and, uh, birthday lunch coming up in December and January. Um, so I'm not just asking for one. So, just keep that in mind as not just one month, but multiple months here. um and some exercise uh an instructor's uh coverage so we can get through this
transition page um so we can get the payment system and everything up and going. So, what I'm going to uh re ask uh my final ask um is um 20 uh up to I'm just going to
go up to up to 5,000 uh to cover um community uh community lunches, birthday lunch December and January and um and some exercise instructor costs uh
in December and January. So up to 5,000. >> So it runs three activities for two months. >> Yes. Yeah. So community lunches, um birthday lunch in January,
um and a few exercise instructor fees in in December and January. >> So how many community lunches? >> Uh it would be six. >> Okay. um six with one birthday lunch on top of that. Yeah. >> Would somebody like to make a motion?
>> Could you just give us a bit of a breakdown, but lunches cost what what the uh >> um they've been varying. Um community lunches are right around 3. Well, I'm calculating 350. Um I've requested from
professors market to really watch. So, we the last one actually just came in, not today's, but last week's community lunch came in at 2 280, but you know, sometimes they go higher, sometimes they go a little bit lower.
So, I'm going 350 to kind of stay in the middle. Kind of an average. >> 350. >> So, and and you're asking five times. >> Well, for community lunch, birthday lunch, and exercise costs as well. What are the exercise costs? >> Um
>> the numbers just aren't driving. >> What's um now just keep in mind up to so there's more likely we're not going to use all that. Um exercise cost depends on the instructor and the class like best exercise. Um you know she she comes
twice a week. Um so it's um I'd have to go back and look at my invoices. five or six lunches going full right there. >> Yeah. Now it may you know if the costs are a little bit lower um like I said
keep in mind I'm covering but some of the lunches are higher sometimes for 450 depending on what we have. So you know um >> usually somewhere between 50 50 and 75. We have one instructor that's a little
bit higher, closer to 100 per class. >> If if the lunches average 400, 400 times six is $2,400. Yep. >> There's a big difference between 24,400 and 5,000. >> Yep. >> I think too, but >> but that's also Yeah, that's for the
lunch side plus So, seven lunches. So, keep in mind seven lunches because of birthday lunch. >> Okay. So, that brings it up. Okay. To 20. >> So, let's say >> [clears throat] >> So you're at roughly 2500 depending on the cost. Sometimes they're a little bit
higher. So that's why I'm doing up two. I don't want to go short. I'm going a little bit high. So we have um >> activities would cost another 2500. >> Uh I'm going to say 200 or 2,000. Um you
know for at least December, January. Um we probably will not This is two months. Um, you know, this is also we had an increase in birthday participants. So, birthday costs a little bit more because a couple years ago you wanted $10 gift cards. So, usually that right off the
bat is anywhere between $1 and $150 uh for gift cards on top of the lunch and the cake and everything else. What's that? >> Oh, per month. >> No, per month. >> Yeah, per month. And our numbers have numbers have increased. So, um, you
know, um, instructor cost, you know, Zumba's $100 right now, um, per class until we renegotiate and hopefully it'll go lower. Um, you know, and that's two months worth of class. So, that could be
easily $500, $600 for classes. That's 400 for one month, 800 for the second month. So, just so so bear with me here, John. So, let's say 2500 for uh meals. Um that'll get you
through December and January. Um let's say averaging usually it's a little bit low because of the holidays. Uh but I'm just going to average just in case we need it. Um four times that's 800 for Zumba. Um it's right around 500 for art
um per month um give or take a little bit. So that's up to another thousand um right there um for the two months. So if you're at 2500 that's 4500 and that doesn't include strength and balance, yoga, chair yoga. Um
>> so the students don't have Steve G all you want. >> What's that? >> Steve Greco doesn't get paid by the students anymore. >> We haven't done that for a while because of the ARPA funds, Sean. >> Okay. >> But if you add it all up, you're easily
at 5,000. But around the holidays now, like I said, please keep in mind we're cushioning and this is two months. So, >> well, sorry. >> Um, I understand.
Um, I'm concerned about a slippery slope here. If you read the documents behind virtually all the trust funds, they talk about their intent and the restriction and how the money is to be expended. And
for example, most of them if not all, although I think perfect says it's unrestricted, but if you read all the documents about what the donor wanted, paying for staff was not something that was in scope of what they
wanted this to go to. The intent was for us to fund things that are above and beyond what the elder services can normally handle. And it's a great line because if it's new, you don't handle it yet, but then once it's there, it's not
although there's in the end set of minutes where Nancy was her name, still is her name. She addressed that and said if it was something we had initiated and it was going to continue, we do it. But if it was business as usual, she saw
that as outside the scope of what the intent of these trust funds were. So I'm concerned about wanting some hired I don't know category staff, but we're paying a fee to hire people to
staff the fence and I'm concerned about the slippery sofa slope that we might be getting into with that. Um the other one is things like the birthday lunch. What we actually took on originally was simply birthday cake and it used to be
in the town purchase the bunches through meals on wheels and that kind of went the pandemic but have we explored going back to things like that? Um and I'm not personally opposed to a transition exception we might make but in terms of
what our budget thinking is that's not the kind of thing that most if not all of funds that really read the letters from the people and their lawyers and all the rest of it had in mind and we'll run out of money. The other piece along that line, Nancy, I'm getting used to
and Jen, I think this is what you were asking, but I find it um she used to provide an annual here's the average percent interest that we're getting on these things so you can safely budget and reasonably budget next year, 2% of
principal or something like that. I think $5,000 is probably a pretty big bite to hit um all at once because we don't know what that number is. They haven't sent us anything like that in years now and we need to get back into a
standard process of asking the trust commissioners to tell us what's the range of what we can you know reasonably no one can predict perfectly but reasonably and safely predict for the interest for the coming year before we start doing this and again I'm not
trying to be um such a like Debbie Downer I don't want to be Debbie Downer here But I'm concerned for going into budget cycle and having to spend a lot of time with these um orientation materials looking at this. I it's very clear on many of them that they want it
to be above and beyond normal business of elder services and this isn't for the most part. So we we need to be cautious about that and I know some of the new people have never seen these documents yet. They're coming they're coming
but concerned. So what I would say is this is not normal. Um first of all I mean I don't look as instructors as staff and when I say staff I think you know salaried staff you know does that mean if you're doing paying a program
with a performer you can't do that as well. Um >> it's a one time thing if it's something like best that we do every single week. I think it's a very >> Jean I see that your hand is raised but Nancy had a question too and then you
Jean Nancy >> um I was just curious are the community lunches the one on Monday. >> Yeah. >> And and um I think just what Marilyn's talked about if I can piggy back on that you know it's just when does it become
part of the operating expenses? Birthday lunches were new in XYZ year, but now they're standard. So, is that an expense that should be taken on by the town? If it can't be taken on by the
town, then I would argue that it continues to be something that needs to be funded um through the trust funds if if we want to maintain it. So I think if it's just
a decision discuss hi um my thought on this is this should be especially for the programming should be part of a budget that has been
allotted to the PSC and if there is difficulty with that dollar amount to provide these programs, then I think now is the time. Not even waiting for any technical way to pay for
the participants themselves, but do a cash base. I I don't think this should be coming out of the trust funds. And as far as the birthday lunches, maybe it's time just to go back to a birthday cake. I I think 5,000 is quite a bit to be
taken out of the trust funds. I think the trust fund funds have been there for a purpose other than the general programming of the facility. This should be coming out of a budget that has been allotted to do programs. If not,
definitely let's not wait. Start charging because the APA funds have been used and everyone is, to be honest with you, very happy to be coming for free.
So, I think now is not the time to start pulling out of the trust funds for items that should be taken out of a general budget. >> Thank you, Jean. We don't have an a motion anyway. We you need money to run
some of these programs. >> I mean, >> so >> you know, we can't make >> Yes. >> make a motion to support this request for $5,000 for >> up to
>> up to $5,000 for the birthday lunch. um selected exercise inspectors and community lunches >> for the month December January. >> Is there a second? Sorry. Second.
>> Further discussion. >> Is there any way we can quickly get information on what the interest is expected for this year? So we know that we've got six more months left to go. >> Yeah. Know.
>> Yeah. Diane said that she'd be getting to us um getting that to us within the next couple weeks. And also, if you look at how much Chris has asked for on a monthly basis before the ARPA funds, it was around like 800 1,000 every month
for birthday lunch, pizza, and a movie. So, um he's asking for it in bulk right now just to give us a little buffer. Um we do have ARPA funds still remaining for the community launches, but we can use it until the end of 2026. So, we just want a little bit of a buffer for
now until we do get our new software up and running. We're going to be selecting our new software and then it takes three months of implementation which we didn't know. They do like very intense training and we want to get um everyone at the center up to speed, all the 60 plus
population, all the wreck folks. So, the rollout's going to take a little bit longer than we had anticipated. So, we just want to make sure that we have a buffer, but we do still have operating funds. We still do have some um ARPA funds, but this will just give us a little bit of peace of mind so we can
get to where we need to get to um until the new fiscal year. And then again, in the new fiscal year, we'll have an operating we'll have to work within our operating budget. We don't plan to come and ask the Council on Aging for, you know, all the money to run programming.
That's not feasible. Um, that could be an option. You know, if you want to keep programs free or low cost, you could pull it out of the trust if if you're allowed to. If that interest amount is, you know, something that is like 20,000 or something, you you could help
supplement programming to keep it little to no cost for the 60 plus, but that would be up to you. Um, but our plan operationally is to start charging fees like we did prior to ARPA. And um we just need a little bit more time like I said to get that system up and running.
>> Jenna Rod >> u what I think what Jenna said sounds reasonable. You know I think this is just a uh for this for this fiscal year. I think it makes sense to um to fund the way we had in the past prior to ARPA and
then going forward with the new fiscal year make it part of the operating budget. So >> I I think it's a reasonable request. >> Thank you. >> I do remember it was more towards 800 to a,000 a month. >> That's like a third.
>> Yeah. >> And I think your point is a really good one. We don't want to establish a new president. >> So but the concern right now is um moving to a new system that will require
some time before it can make implemented. I think it's hard because we have a lot of changes that we've never had before. Um, and it's, you know, again, it's up to, you know, we've never had to go to a payment system. Uh, we can't take cash. Um,
you know, these are things, you know, that we didn't have to face before or else we'd just be going how we used to be. we just have to get through a transition because we're we got to get to that system, you know, got to get to
these things. And it's just this isn't going to be carrying on forever. It's just a you know, we're not asking like before ARPA at $1,000 a month that we were up to$12,000 a year. We're just asking for not even half of that just
for a shorter period of time. And we haven't even touched it. team and you [clears throat] join. >> Hi, a quick thing. Um, why don't we start with maybe just a
month and as far as the birthday lunches, eliminate the lunch and just do a cake. >> We have a motion on the table full. So, that you proposing an amendment
friendly amendment or I mean, did I make the motion? I don't accept the vote. >> Okay, that's absolutely right. >> Okay. >> And then someone can make another >> If the motion fails, then John,
>> I'm I'm I'm in favor of it. I'd like to point out a couple of things. One, we did have two and a half, three years where these funds were >> Yes. >> getting interest. I mean, the one that I'm most interested in in a short period of time picked up $3,200.
Um, so and and the others had to be taking that because they had lots more than my wife did. And um but we really should be thinking about very carefully what Marilyn has pointed out. Um I know a little bit about the trust funds. I've read them read them
several times, but I only retain a certain amount of them these days. But I I think we all need to go back and read those over and have a understanding of what we should and should not be doing. But I I I do uh speak in support of N's motion. >> And I think maybe it's um Jenna, you
mentioned that she's going to be um calculating what those amounts are and that will be important for us to hear at a future DOA meeting. So maybe we can put that on it. if she has it by January's second Monday of January that would be excellent for us to add to the
prior agenda. So yes, >> I I'm I'm persuaded personally in terms of non reservations on the basis of we have not been using the money. So we've got a bigger pool. I can live with that. Um I do just want to raise one last
cautionary note. and we learned that the budget request is going to be flat, but we're also hearing that costs are up and we need to be thinking about a budget that keeps pace with us and I'll just throw that out there. What does it mean?
>> Well, I attend all the lunches here and people enjoy them and they enjoy the birthday cake, too. If you start cutting into what people enjoy, there'll be less enjoyment. We did have eastern middle sets here when Jamie Vern was here.
People didn't like the food. We couldn't identify it when we were served it. We knew what the bread and butter was. The soup was good, but the other food we don't know. And unfortunately, it's delivered to people who are at home. So,
um, and these trust funds, why are we spending the money a year? What are we saving it for? what generation >> we want to make sure that we're staying within the limitations of the how they've been defined. >> Well, let's spend it
>> and we need to know what the interest is so that we can >> let's put it towards what >> but I think your point too is Rosemary that that the quality of the food speaks value to participants. >> Yes. >> So, and that the quality of food is increased and people are thinking
>> they people need the social time. >> Yeah. They have to get out of their house and come and be with people. Isolation is no good for any of us. And and I come here to be with people. I need people. If I was alone at home, I'd be in the I'd be a cuckoo.
>> So, um, you need to have these different activities that will draw people in. I say spend the money. We save it for a very good important discussion. So, I appreciate the conversation. >> I love the question. >> What? >> All those in favor All those in fa Oh,
wait. We have to do a roll call vote. >> Um, the question has been moved. >> So, I will take a roll call vote. Um, Jean, >> what's the question? Did you >> move the question, meaning that we no further discussion, we go right into
voting for NY's motion. >> So, Jean, do you vote? Do you approve moving the question? >> Could you please repeat what we're voting on, please? We're voting on ending discussion on the current motion.
>> I agree. Yes. >> Karen, >> yes. >> John, >> yes. >> Rosemary, yes. Nancy, >> yes. >> Marilyn, >> yes. >> Karen, yes. Okay. So, no further discussion. Now, we vote on the motion,
which is what Nancy proposed. And what that is is that she requested that we approve up to $5,000 for community lunches, birthday lunches, and other um um >> excess. >> Yeah. For the month of January, December
and January. And so, Jean, >> no. >> Karen, >> yes. >> John, >> yes. >> Rosemary, definitely yes. Nancy, >> yes. Yes. >> Karen, yes. So, the vote passes 1, two,
three, four, five, six. Six to one. Thank you. Thank you. Excellent discussion. I really appreciated that. Um, did you want to talk further about or should we just hold off on
it last time to think through it? So this is further to under the trust fund. >> Correct. >> Yes. This is part of the trust fund and both >> um I started to try to make a motion but I didn't tabled it because it's not till January.
So um several of us had spoken about wanting to have a COE COA sponsored and trust fund funded social event to help expand the community in the community.
by having a meeting with our event with refreshments and doing things like teaching people how to subscribe to the 10-minute manager, how to subscribe to notifications of the committee meetings are coming up. Um, and also to get an
update on what's going on with health. I'm a little concerned um that we've had spoke creep here, although I don't think it's bad. I think maybe we need two separate veins of events because Jenna very nicely said I'd like to help participate in that so
we have you know consistent information going out about recalc and also a good opportunity for people in it to speak up um and in my mind I could see a whole meeting going to that and that's not a bad thing it's
a good thing and badly need needed I would say but not where this idea necessarily started out as a periodic inclusivity thing that would be broader than just Greek Ellen. Um I'll throw out my motion and we continue to
leave it. Um, so motion and propose authorized spending up to $500 refreshments from the Burbank Trust Fund for outreach event for age 60 plus residents designed inclusion grade social event with
refreshments by presenting how to info on topics such as how to subscribe to town management and notifications upcoming committee meetings as well as updates on health. Is there a second? >> I want to ask.
>> Wait, before you ask, we need a sec. Can we? Thank you. Now, can I ask? [laughter] >> And on the last motion, did we say what fund it was coming from? We did. Okay. Yes. >> Okay. Let me see.
>> Are you talking about uh teach people on computer how to get this information? >> Yes. >> Among other things, right? amount of thing and it could be ch I would like to see this be at least an annual event ideally maybe every six months
>> I think people need that more than just once a year >> I think that would be great as topics will change as the year went on >> and especially the time peri with construction >> everybody wants to know what's going on
and have to find a way to give any information >> and Jen is ready to Well, ask a question. So Marilyn, you talked about that and I and I think what you were referring to was so there's this part
which is about helping people figure out how to get information about whole variety of things which would include how to get information that is being published about recent and so I'm wondering if
rather than worrying about scope We don't think of it as two distinct as you mentioned. Think of it as possibly two distinct events. So maybe this is one but how to get the information and the other where we might want to share
specific updates >> and I think in book I I appreciate your concern Jenna. We don't want two different >> Well, see, and then that gives then that second thing could be coordinated with Jenna as a separate kind of >> something run by retail as opposed to by
the COA >> or run by I don't care who runs it. It's just it's it's dedicated to that specifically as opposed to this is how you get because because they are posting updates of the account and everything. So that could easily go under the hood
too and maybe >> but you can't ask questions of this movie. >> Well, right. I I think we need to think about the recap updates because um and I think it has to be a very coordinated
effort between the towns one aging and the town um executive staff who's working on this. So, I think there's um it I I just think it has to be very
coordinated um in order to get the information out. So, it's going to alert people to open questions that need
answers and need discussion on them. Um I don't think it's just a presentation is what I think you're looking for something wasn't suggested. >> Yeah. Well, that's what I heard. I heard that
in part >> that's good. >> So it sounds like um you're thinking about an annual at least an annual event sponsored by the COA and this could be like current CO come be informed about current COA issues. I mean we need to be
clear about the purpose of it so that it draws people who are interested. So, I mean, I'm just, you know, I mean, it's >> I I was thinking of calling it to go totally horny swinging 60s to get in the swing of things, know what's know what's
going on in town. I mean, a year from now, it might not even talk about it might be about. >> So, it's about being informed about things that impact those of us. >> And it's a social event. There be refreshments. It would be it would be
>> sort of a COA party of sorts that's informative at least once a year strikes me as being in line with what the trust funds are all about and our particular mission. Right now we've got the overriding interest in recal and certainly questions are going to come up
about recal and I also appreciate we really do need a recal update and maybe that's a separate whole meeting that's dedicated >> but that could be I do wonder now with the timing because we will need to work with whoever is the next who's who's
Chris's replacement. I think it's an excellent idea. Um, and maybe we but I think we really do need um support of town staff and whoever you know >> it could be at the library and it could be pizza and it's not necessarily linked
just to Pleasant Street Center. It's nationally what's going on is Medicare changing. I mean, but we need town staff to help us get the word out. We could use it would be least expensive to do that for sure. >> Yeah, that's why I'm just But but
>> I have no problem with tableabling this till later. But >> we can still vote, but in terms of scheduling it >> or I can withdraw it or table it for later when things settle down. But I do agree we really need a recal update for the community soon. And I would hope
recal would run that. >> Yeah. And I I know what the timeline that I had presented since August, the operations team had presented was that a community meeting would happen probably sometime in February along with a select board update. And I think a select board
update we're trying to do even sooner. Um but certainly we can update the seniors and tell them how we've been going to the Council on Aging and Recreation meetings. We can email blast out the links to all of the meetings. We
could send email blast out the powerpoints for the operations plans and um we can set up coffee hours. We could set up a lunch and learn things like that in the new year to to get um more communication about recal. I haven't
personally been hearing that people want to know more at this stage. I think that they know that the construction's going on um the well the preconstruction's going on and then the bids are going out. But as far as um anything else, we
haven't really had a lot of steam. Um we until we get into the next phase and we get into the programming and what people want to see and get into the design more with like the actual chairs and the colors people want to see. That's when we bring everyone kind of in. But
certainly we can give an update about what's been going on with the bids and um the pre-construction documents and all of that and talk about the future and talk a little bit about the operations plans and I'm happy to work with you Marilyn on that or Karen about
coming up with a comprehensive plan and I think it's a great idea Karen to see who comes on next and we can all kind of work together to figure out what's going to be best. But I love your idea about having the swinging 60s group and talking about everything. I think it's it would be great and I think people
would love it. >> I think it's two separate [clears throat] thought about agree. >> Okay. >> So Jenny, you are talking about there is something that will be happening in February.
Yeah, I think I had the community meeting for the public in February. And usually when we had done those public meetings in the past, we've done um multiple. We've done one at the town hall. We've done one at the Pleasant Street Center. I think we did have a
lunch and learn for one of the public meetings at one point when we were going through the feasibility stage. So, we can talk about what might work best. >> Yeah. Um, I think the lunch and learns are pretty popular because those are the folks that come every day. Um, and and
they want to probably know a little update, right, Rosemary? >> And John, >> I think this should be scheduled every month, put right into the pleasant trees and and have an informative session. >> Yeah. >> There's many subjects that that the people who come here need to be updated
on, not only the new building that will be going up. Uh, all the different committees We're really not knowledgeable about all the different committees, how they interact, what they actually do, where we are in the process to get something
done. People need to know that. >> Yeah. So that's so this is and then this is >> so what would you like to do, Marilyn? >> I think I would I appreciate having the new director on board would be important.
>> Yeah. Um, and they may want to add a twist. This is not I would say I would like withdraw the motion of bringing it back when we not that we'll ever be able to place Chris, but when someone new is sitting in his corner of the hallway,
[laughter] that's probably the time to try to start swimming 60s. Um, but meantime, if people have thoughts of topics that they would like it to be that will help prepare us for it.
>> Do you mind >> I love the topic. We'll bring it up again. >> Yes. All right. >> I think we all It seems like there's agreement that this kind of activity does is what the COA is is needs to be doing. >> Yeah. This is what the trust funds are in large part about is things like this.
Nancy. >> Um, on the topic of recal though, >> I'd like to make a motion that we start devoting one lunch and learn a month to an update on what's happening in
>> Well, it's not on the agenda. >> So, >> yeah. And that's a funding thing, too. So, >> we would just want to look at the budget there. I would definitely like it on the next agenda because Rosemary is so
>> um um >> that that is so true. um what she's saying >> tuned in to this >> tuned in that um and we you know we started this whole project gung-ho getting community support and then when
the permanent building committee came on it all kind of fell by the wayside and it's time to resurrect that again. So at next meeting I'm going to make a motion that every month one of the lunch and learns is
devoted to recal. >> Okay. >> We we only have one lunch and learn a month. >> Yeah. We can have two. >> We can have two. >> Yeah. It doesn't have to be lunch. It could just be Yeah. >> We'll talk about it then. Okay. >> Some type of activity budget. It's trust
fund money. So it's it's ours to spend reserve. >> Y Okay. So, thank you all. The next item is >> Oh, Jean. >> Hi. Uh, if I could add to that, uh, is there any way that we could put this
into motion this evening and start this perhaps the end of January as anformational, even if it's coffee and tea or whatever. I think it's important to start this sooner than later than waiting another month. >> Well, to be honest, we have a meeting
next Wednesday. next Monday and we could put it on our next Monday night's agenda if there is a sense of urgency. >> Yeah, I mean I I think that I would be able to commit to giving an informative session next month at some time. That's
not a problem for me. Um you have my word. I can ask Jane too if she can come along with me and we can put something in the pleasantries, but we just have to figure out if there's a space available there and if not maybe we have it at the town hall. Um, so I don't think it's necessary to to do any type of emergency
vote. You have my commitment that I can get that together. And Rosemary, maybe you and I can work together. So you could tell me maybe what time or day would work best for >> for most people. Jennifarts. And Jenna, I think really should involve
the COA representative to the permanent building committee in >> the the the content [clears throat] [laughter] >> and the CO >> the COA chair would be very happy to
attend as well. >> Jenna, thank you. That's a great idea. Would appreciate. >> Thank you, Jenna. Thank Oh, no. Thank you guys for the the insight and and the good ideas. And I think you're right. >> Yes, sir. >> Thought I want to throw out to you is
what comes so naturally and easily to each of you because you're on different committees. You're involved in the town. All these different initials and what each group does is completely foreign to people come here. If you stand in front of them and you say COA and the VA recal
and this and that, >> we won't know what the hell you're talking about. >> So that's why we need to do this. That's why >> we won't know what you're talking about. We don't know how they interact, what they're involved with, which organization does this or that. And basically going forward, people are
going to be interested in the new building. What's being done? Why is it being done? How is it being done? What's the timeline? Okay, I'm done. Go ahead. It's going to >> I I guess I can't help pointing something out. We used to have these afternoon coffee hours where people
could come in and learn about stuff. >> And we were lucky if three or four people showed up. >> Well, then you have to partner up with something that's here. Go ahead. >> Um, >> sorry. >> People are interested, but they're not really that interested. A lunch and learn. Boy, they love that. I mean, [laughter]
IT'S FAT LARRY'S. COME ON. WE got to get there. >> Well, that's the thing. It has to be associated with something where they're here. >> But but even if they're here for the food, they're still only mildly >> interested in what's going on. There are a certain few. But if you notice, it's
the same few that that that stand up and ask questions and give input every time. There might be 60 people here and there's maybe just a handful that are actually interested in participating. >> You bring us back to reality. Sean, [laughter] >> can I say one thing? Okay. Uh, keep in
mind if you want to get some information out, there's about 50 people here every Monday for lunch. Um, and you can easily pick up the microphone and give a five or 10 minute spiel update.
>> And since the trust funds are helping covering those community meals over the past two months, >> take advantage of the 50ome people that are here every Monday at >> that Monday group. Is that different than the other lunch groups or is it a
different group of people you say or >> a lot of them are the same but some new people come in? >> I think that's a great idea. They're paying for the >> I mean I make announcements there every Monday because there's 50 55 people there for lunch. >> That's a good idea. >> Go give a five 10 minutes. >> Yeah. Very good.
>> Yes. >> Any planned gathering here since mentioned that one you should be in front of my phone. Today we're going to talk about lead. How many of you know what it means? >> Don't. This is that opportunity. That's
a good That's a good good idea. >> Yeah. >> Yeah. >> Gee, last month we're moving on. >> Okay. I know. But I think that's a great [clears throat] idea what Chris said, but also don't forget we have to be
informing the 60 plus who are still possibly working. because this is a 60 plus community going forward. >> Yeah. Thank you. So the next item on the agenda is the
retail draft document feedback discussion. Uh in the packet is the member packet that Jenna had presented to us back in um >> uh oh
>> right right just the feedback is attached to it's on page 13 and 14 of our packet and Marilyn had been kind enough to go through and and collect comments ments and things. So, I did put that in the packet. I hope people had a chance to review it because we do want
um the working group to review the feedback that we that has been um compiled. If did anyone have anything that they wanted to add to the packet? Any thoughts? If not, we can just um just hand this
off to Jenna and the working group. I think there's really great information here. A lot of um you know some of the things that we want to ensure are considered and recognized and acknowledged and clarified. >> There's a question I I would have and I
don't even know whether it's to do with this document or or another one that's somewhat like it but there was talk about whether person had to have um a doctor's okay to use the weight room and had to be trained uh properly. So, those questions we presented to Jenna from
last month's last month is when we addressed the fitness room packet, the fitness packet, and those questions were in that feedback. >> I didn't remember those coming up. Okay. >> Yeah. >> I mean, I strongly think we should have both of those. >> Yeah. Though that was reflected in last
month's packet. Thank you, John. >> That was one of the questions. We don't yet have a process and I know you're just reading this stuff, Jenna. So, um, you need time and I know you're working with the team, but the feedback I'm presuming will result in feedback [laughter]
from the operations committee and I don't know what that process is likely to be. Some of these are pretty serious concerns. Some of them are constructive suggestions that, you know, maybe maybe not, but we I don't I would like to understand what the process is likely to be.
>> Yeah. So yes, J Jenna. >> Yeah. Was there something I'm sorry. Was there something new in this packet in regards this packet included um feedback on the membership packet documents. Last
month's meeting was on the fitness was on the membership packets. >> Okay, great. No, so I haven't had time to review it, but I did send the operations working group um your comments on the fitness room. I'll do the same um with this and I'll review it
myself tomorrow and send it off to the operations group and obviously we're going to be presenting in the joint meeting the programming. Um so I think the goal is to get the programming and then again um go back to your comments
and have a separate meeting about all the comments and concerns that you have with the membership packet in the fitness room. And then obviously you'll have comments with the programming policy. So, we'll be going back and forth. Um, and you'll have answers. We
won't ignore your feedback, obviously. >> Thank you, Jenna. The packet is actually on the COA website. >> It was posted, so you can just find it there. It's on page 13 or 14 of this tonight's packet. >> All right. Awesome. Thank you for the feedback. I know too um the Pleasant
Street Center team is going to be helping me with the individual packet and um coming up with some of the questions for that because we only have the family packet one right now, but they're going to help me with more of the um individual packet to say, "Oh, do
you live alone? Are you a veteran? Would you like um our social our case worker to reach out to you? would you like? So, they're going to be helping me with more of those details because they're the experts. Um, so if there was any feedback on that, that that that's great
because that's what we need. >> Take a Can I make a suggestion? One of the things that was done for the permanent building committee when they were gathering comments
on um most recently for the requirements, the construction requirements and prior to that for the um I forget what the process was called. I want to say architecture, but it was
broader than that. But what what we did was we put a lot of like what's listed here in a spreadsheet and so it could very easily be tracked whether it was discussed whether a
decision was made and what the decision was. So I I just make that as a suggestion in order to as a way to track these these comments and and um what
what the result was and and that's what we did. you know, it was it was when we were doing layout for the for the new senior center. Um, and we were able to figure out, you know, like for example,
a a suggestion was put in that one of the rooms having a divided. Well, there were a series of suggestions from the from the uh working group members and some of those things went back to the
entire permanent building committee who then voted on whether that was appropriate or not to add. So for those things, we haven't document what the decisions are. So I'm just thinking in terms of organizing that
process like we can talk about that the process would look like in terms of giving us feedback about our feedback >> and making sure that those things are addressed. >> Yeah. And I think if you want to do that spreadsheet format, I know you guys are
voting on the working group tonight, excuse me, officially. So if you decide that you want to create you want to still do it the way you're doing it but also create a spreadsheet um then we can come back and work off the spreadsheet as the group as the
operations group too. So I think however you present it to us is probably how we'll respond back to it. So, if the spreadsheet works better, um, that I'm sure that would work for I can only speak for myself, but I assume that that would be fine and work for people as
well. So, whatever is easiest for you. [snorts] >> Thank you. >> Okay, so we um the next item on the agenda is working group assignment and vote. We're a little off on our time, but we've had a good discussion. Sorry, Chris. [laughter]
>> We couldn't make it easy for you. Uh so we [clears throat] did discuss this last time but we needed to officially vote um on um the members and the mission uh and the uh you know u vision and assignment
for the working group. And so that is why he's back on the agenda for tonight. Um so we um we have people who are interested in volunteering to be on that
committee on that working group. And so we need a motion for so I I make a motion that the council on aging approve the formation of a recal work group of
which the members would be Marilyn Chapley, Jean Praau, Ron Powell, Nancy Zimlac >> and Kmart. and Kate. Um,
uh, and and the purpose, do you do we need the purpose? The purpose of the work group would be to um um >> we said last time track recal design
details related to seniors. Draft and organize feedback for the full COA and the staff PBC. focus on universal design, operations, and senior use patterns and and more.
>> Is there a second? >> Second. >> Second. >> Any discussion? We just needed to make it. That's good size, which is all I know. It's not It's not Oh, meaning it doesn't
violate. We need six members. >> Good job. See if I can check you out. >> So, um, okay. So, no discussion. All right. Um, take it to a vote. Karen, >> yes. >> Jean, >> yes. >> John,
>> yes. >> Rosemary, Nancy, >> yes. Oh, Marilyn, yes. Karen, yes. Awesome. Thank you so much for your willingness to do this and we look forward and especially I you know what Jenna just said and it's included in
your motion about you know putting that together that feedback form which is great. >> Excellent. >> Thank you. The next item is the member removal discussion and vote. Um so it turns out after attending town meeting it is something that we can do easily about removing a member who doesn't
attend. And so I thought because I I heard that there's somebody else who's interested in in joining our organization and I guess there's no open um positions. So um so we as a a COA can vote on a
member's renewal and um I would like to propose that we remove Tony Leonetta who doesn't who only attended one meeting and is is unable to be part of the COA.
So um we need a motion. Can I say both thank um >> I think this is good um just if this happens just u I think it's always good to check to see um maybe why someone's
um a board member might not be attending the meeting because I know sometimes I know recently someone's been in rehab >> right >> um so just be aware of just keep that on the back of your mind >> right that's why only >> but I think this one's Good. I just want
to throw that out there as a >> Yeah, that one's good. >> I know that he joined during my tenure as chair and then quickly told me that he wouldn't attend any more meetings >> and um said that he was going to submit
a resignation letter to the town, which I don't know if he did or not, but um >> so um So I I think he's I think he's >> so obviously make the emotion, but I'd
like to say something first. Maybe we really should be taking attendance just for reasons like this. >> Well, yes, >> because we didn't take attendance tonight because uh we were told we probably really didn't have to, but I think we do. >> Well, it's always in the minutes anyway.
Attendance is always in the minutes, >> right? But the person >> I mean, nothing's been done tonight to say who's here and who isn't here. >> Well, because then everybody was here. We didn't It wasn't online.
>> Yeah, we didn't say Sally Hoy, Tony Lynette, and Deborah Small, >> right? >> Are not in attendance tonight. >> And Joan. >> Oh, and Joan Coco. Thank you. >> Okay. Okay, I I'll make a motion that we remove Tony Lanetta from the council on
agent. >> Okay, >> I second. >> Any further discussion? >> Roll call vote. Starting with you first. John, >> yes. >> Nancy, >> yes. >> Yes. >> Karen, >> yes. >> Jean.
Jean. I think she's on mute. >> She's on mute. >> Yeah. Jean, she might have left it, but we still have four >> and Karen. Yes, that was one, two, three, four, five,
six. That was six. So, we're okay. >> Um, thank you. >> To notify the >> Yes. And do you have that noted? Oh, that's a good question. Sometimes here
you can tell town clerk there's a position open and someone has to apply for it. So they look there's an opening and so I think that also member that wants to look up to a voting member. I don't know what status person.
So then you that person would have to apply to move up into the city and see where they are. So you have to start. >> Okay. So you just have to let them know and they'll post it. >> That process only happens once a year. >> No, it happens ongoing. Yeah. So once
you have someone that's interested, they they apply to the town clerk and then >> they contact it. Yes. So I think we're probably coming up soonly. Okay. And final item is future agenda
items. Anyone has any requests? Yes, Nancy. >> I think that recal should be a permanent agenda item on the council on agenda. >> Recal or PBC update or both?
>> Well, I think B I think recal because it incomes it encompasses BBC a permanent PBC. I like the PBC specific update, too. >> Yeah. >> Yeah. But this could go beyond that.
>> Yeah. This will be the working group. >> Well, anything you might come up with in the working group that could be there isn't actually just PDC. >> It's just PDC. Yeah. >> Yeah. Either Either way, then there
would be two items. One would be permanent. always a permanent building committee update and a recal update, >> a recal working group update. >> Um, >> can I just can I also make an
announcement? Um, I am resigning from permanent building committee uh as the representative representative of the council on aging. We do have a volunteer
in the wing wings who is interested in taking on this task. Um um is it okay if I say his name? >> No, we'll save it for No, we'll save it to >> So at the next meeting we're going to
vote. So if anybody is interested in becoming that representative, let you know. >> Well, we'll discuss it at the next meeting. >> Oh, we'll discuss it at the next because we will need another volunteer that we will vote on. >> Nancy, we thank you so much for all that
you've done. >> Seriously, >> I mean, [laughter] >> that is absolutely we appreciate everything that you've done on in that role. >> Should be a little less now, but it's it's still it's really a watchdog.
>> Right. Right. So, >> and before we adjourn, John, >> motion to adjourn. >> No, [laughter] >> before we track that, >> we just want to give you a little gift here, Chris. And I did make some cookies. [laughter]
>> Well, I didn't expect quite so many people and I didn't have enough batter, but um just chocolate chip cookies. >> So, to celebrate. >> Thank you. And thank you so much for everything, all your service to the community and all of your hard work. I guess way you've brought the Pleasant
Street Center too. >> Yeah, we were so appre we're so appreciative. >> Good thing is I still live in town so I can be more vocal now. [laughter] >> That's true. >> And if you get great ideas over there LIKE [laughter] [laughter]
you don't have a And you guys asking you can just walk down [laughter] >> now. Is it okay? Can I have your permission? >> The famous words. >> Motion to agenda. >> I'll second it. >> Okay. And Karen, >> yes. >> John, >> yes. >> Rosemary, >> yes.
>> Nancy, >> yes. >> K. Um, Marilyn, >> yes. >> Jean, >> yes. >> Karen, yes. Thank you all. Great meeting. See you next Monday, 6 o'clock here. Our joint rec I meant to say it before. I joined rec committee meeting.
>> Thank you Jana. >> Waiting with [laughter] >> Thank you everyone.