to order. We are going to do a roll call vote because we have people online and we have a quorum of five. So, um, Chris >> here, >> Pat >> here, >> John, >> and Nancy
>> here, and Kyle is here. So, welcome everybody. I'll quickly go over the agenda. We're going to have um public comment. Um, liaison reports, see um callers will do a financial and schedule reviews and we'll vote. Uh,
we'll have an MSBA um PFA amendment. We will do DD documents and vote. Um we have a a value engineering list, approval of prior meeting minutes and then discussions on future agenda items and next meeting dates.
So we will um start with any public comment. Since we only have one member of the public here, we will move along to um liaison reports and does any I know I asked um I asked
for a couple of updates. Um Joe, would you like to give us a update on modulars? >> Thank you, Carolyn. So, everybody who's been by the whole school probably has seen the modulars are obviously in place. Um
the plan delivery date is to have the modules occupied for September 2nd which is the first day of school. Um this week we're working on the doing final rating of the site. Um fire alarm is getting um
programmed Wednesday and that will be active the same day. Um, in terms of um, security, the same thing is going to happen this week. We're going to have a security system up and running, trying to access, everything like that will be up and running. The architect did a the
punch list on the interior of the space today, which is great. So, um, overall the project has been gone very well >> along with all the other projects at the high school. >> Yeah. >> At the same time. Great. Thank you, Joe.
Um, we should probably add in there that we had our test well done, too. But I'm sure we'll cover that. Jen will probably cover that. Um, >> yeah. Is that later on the agenda or do you want me to give an update now?
>> And if you don't have a plan for later on, if you want to give >> I don't have anything to share. Yeah, I can just verbal. That would be great for my notes app. Um, so they uh started the testing um and the testing is uh 48 No,
they're starting tomorrow. The testing is like 48 hours and that should be done on Thursday and then we should get the report back by August 28th. And um they said they would have the site um cleaned up and um disassembled
and put back together by the 22nd. >> Awesome. I and I went out there and it was a lot quieter than I expected. >> That's probably very good. Yeah. >> When they were um when they were drilling, do you know how much water they got? >> Yeah.
>> They got 25 gallons a minute and they told me >> Yep. Um they hit some uh water at 460 ft and then it was producing 20 25 gallons per minute.
>> Okay. How deep did it go? >> 800. >> 800. So they started they started getting water at like 450. >> He got out about 25 >> I think they went 830 >> 820. Sorry. >> 8 something. Yeah.
>> You just wanted to go a little extra. >> And they hit they hit the rock at 30 ft. Is that right? 32. That's what you told me. >> Yep. Yep. >> So >> you wrote better memory than me. So >> the rock is 30 ft down. That's in that corner.
>> He was rattling off statistics to me and I kept a few of them. That was a good >> That's awesome. The more rock the better. >> Yeah, the more rock the better. We only got 5T we wanted. >> Yeah, about right.
>> Right. He was also putting um which I didn't realize he was putting graphite in the graph mix. Is that going to be specified in the final documents? Because he said it greatly improves the
transfer of heat into the system. It's it's done. The only reason they do it is because it increases the per not permeability. What is it? >> Thermal connectivity is >> yeah something like that. Um, so if if they put it on the test
well, we should probably have it in the final documents that they use graphite. They use one bag of graphite for every >> Yeah. >> two bags of bentonite, I think, or it was or it was two to three. I can't remember. But anyway,
>> there was graphite there. >> I can verify that. Yeah. >> But um it's the same engineer who wrote the spec. Sorry. >> It's the same engineer who wrote the spec. >> Okay. I I wasn't sure whether it was in the specs or whe it was something the you know drillers sometimes they do their own thing. They just do it. >> Okay.
Uh just one I don't know if this would fall under reports Carla but I I just wanted to um bring up a suggestion something we're doing on the recal project where you know we get we got a lot of information um right before the meeting particularly financial
information and I thought it would make sense to set up like a working group that would review basically any commitments and payments that the town's making. Um, so anytime we're we're making a commitment, either a new contract, a contract amendment, or we're
paying someone an invoice, uh, we'd have a smaller group that reviews all that stuff ahead of time. and maybe we could set up um a schedule and we'd also have we could have building committee members as well as town staff
>> um on that and sort of a and we can pull together a protocol maybe for the next meeting if we think it makes sense. like maybe that information is due like a week before the meeting to give that group some window to review it and and they can come to the building committee
meetings with a recommendation for the rest of the group. Everyone can still review everything, but we get when we get stuff like for a Monday meeting, the packet would normally go out on a Thursday. It's just really tight. Um, and if we have a specific group of
people dedicated to that, they're also going to know that week before the meeting to kind of hold out a little time to review that. That's something we're trying to set up in recal. I think it would make sense here as well. >> We we actually talked about that as one of the potential liaison reports, right?
Like a a financial liaison report when we first started. We did and we also talked about jumping ahead a little bit to when the contractor gets on board whether it's that group or some other group reviewing change orders you know so you know often times >> you've got the design team and our team
looking at it along with the contractor once we get to a point where we're comfortable >> there might be somebody um that would be reviewing that again it could be that somebody could be one person it could be a smaller group but typically we're not sitting in these meetings reviewing line by line through through change orders
every every month. It's it's more to a higher level. People can ask questions and uh we can certainly answer them, that type of thing. But yeah, >> well, it's it's like the any other group we've had, right? You do your work on the outside and then you come in with recommendations. So, >> it would be like an advisory group or a
you know, we vetted this and we feel good about it. We can still answer questions. >> Um I I think that's a it's a prudent idea. Um >> right. And it gives also, if I may, Madam Chair, um an opportunity to for
that group to go, oh, I see this issue or I see that issue that we might anticipate is a question that could come up that could go back have time to go back to the the vendor or whatever and clarify something prior to the meeting. Gives a little bit of runway.
>> Any other members? Um should we appoint the people who aren't here right now? That sounds good. >> If you're not here, >> if you don't want to be on the committee,
>> okay, so let let's um let's think about it and and bring it up. We'll bring it up the next meeting. Um Jane, I might touch base with you and Sure. >> Mike or Justin, I might touch base with you, too, just to kind of figure out what that process might look like.
>> Okay. All right. Thanks. Anyone else? Okay. Um All right. All yours. >> Take it away. >> Am I sharing? >> Yeah. Yeah. Okay. Okay. Uh so this is our our budget
summary page. Um you can see at the top the construction budgets. We're at the 10152 uh 521 cost. So 101 million that uh that's from our original schematic design cost. Um,
as you move further down the page, you'll see under architecture and engineering, these two sections right here and what we've built to date. So, the total being built uh in architecture and design engineering is 2.2 million
almost 2. Yeah, 2.2 million. And then under administrative, it's 1.6 million. Justin, can you close the side screens and make it a little bit bigger, easier to see? Is that possible? >> You're fine. You're fine.
>> There you go. >> For the folks at home who are watching, >> did I lose it? No, I just I'm the only one that can't see it. >> Oh, there you go. All right. So, uh, after those three,
>> how's that guys? Is that >> That's much better. >> Okay. >> Trying to move the least as possible. Um, so after uh architecture, engineering, administrative costs, uh, that brings our total um, spent today for the project down to 3.9 almost $4
million against the total 126 million. You guys should be able to just keep scrolling. There we go. This is our project budget adjustments. Uh typically we would have anything before 2025 hidden, but it's just the way the report ran. So make sure that's not the case
next time. Um this one single budget adjustment uh I believe was uh for the site survey from AE closeout. So, this was a budget adjustment for amendment 18. >> So, I think we have a few other commitments, but that's the only one
that needed uh to adjust an individual line item. So, these are these will be hidden next time just to keep the lock tidy. But you can see these are all 20 2023 and 2024. So, uh, first commitment here is for
the, um, LBA's amendment number 18, uh, for $24,750. This is for a supplemental survey for Charles and Habil streets. Um, we'll keep going through these and I'll have you go through that. Uh, then some
of these are also part of the modular cost. we in order to make sure that we have all of um we worked on this week getting all the contracts and everything we need as far as committed cost that's going to be applied to the uh the school
budget. So we'll have all these costs up here and now moving forward once we have any invoicing we'll be able to uh directly invoice the project um without any issue. >> Yeah. So you might remember last last month we had talked about with the module just getting going that we needed to make sure that we had all the
paperwork in order. So, our team worked along with Jane and Matt and Joe and his team and and everybody to kind of pull together all this information. We we will review and add cover sheets to them and bring them forward. So, we're going to look at the commitments, get those
approved, and then from there, the invoices can just kind of follow after that. Basically, >> I believe a couple of these contracts are considered House Doctor contracts. So when you look at the commitment or the document we have listed as a commitment, it will be an invoice because that's the value that they're
working to. Um so we have a couple from the Daily Times Chronicle. Uh this is Majisa's contract for 714,000. Uh and then painting for 3,000. Um then the architects um I believe that's a change order from the
architect. >> Yeah. So they they had in their contract they had the ability to bill for reimburseables, but they didn't have a line item to bill it against. So they had had some reimburseables. We talked with Joe and his team and he was good with it, but we just need to create a a
budget line so that they could actually uh account for that. So that's why that's in there. Uh >> this is reimbursables for >> reimburseable for Gab or Gab. Okay. >> The modular architect. >> Yeah.
>> Is it Gab? >> Gab. I always want to say >> Kab. >> Yeah. G whiz. >> Gwiz. >> All right. Um then we have a couple for uh cleaning and uh for Nox company. And
I think the cleaning is actually they use the cleaning company to do the moving. Um, the only other thing I I'll say on that before we get off of the commitments is originally I think when we were talking last month, we I I had a little bit of a concern that we might be needing to make
some contingency adjustments or things of that nature. Um, as we got into it, I I reminded myself that the initial uh uh GAN uh budget was $85,000. That came from the feasibility phase. So, it came
from the I'm going to call it the miscellaneous line of feasibility. So, because we didn't have that in the modules, we actually still have I think if you scroll up maybe about $20,000 or so left in that >> and whatnot >> in the modular line if you go back to
the very first page. Um, yeah. So, if you look um in that 40 section administrative cost down towards the bottom, swing space and modulars all four up. There you go. Um the original budget was 750. That's what we had
talked about in here to date. With all of these, assuming that they're approved tonight, uh we would have had a commitment of 732,585, which leaves about 17,000 still uh there. if there are any other amendments or ad services or stuff like that. I do
know in talking with Joe and I think he said it earlier tonight that there's still some work for um for um wireless access points and I think some tell data and maybe the cleaner coming back in to do one more move. So there there's a
couple other things that we will be working towards that and uh once he gets those together we'll uh present those basically at the next meeting once once those are all pulled together. Makes sense. >> What's the uh what's the cost per square
foot for the for the whole thing >> for the modules themselves? I'm not even sure that the square and the copy are the size of those. >> Just it's just the numbers that I like to keep in my mind. Is it is it two classrooms for us or >> it's two it's two classrooms but it's we
part of it was we made you know that when the money was appropriated for those modulars to town meeting it was we're going to kill these things we're going to use them to death. So I think that played a role in our moving of them as well keeping that commitment you tell
me. >> Yeah. >> Joe might know how much that the area square footage is of those buildings. I don't know this one. >> The best footage >> I would say round numbers it's probably about 1,000 square foot per classroom. By the time you have a classroom quarter 2 and stuff like that, right? Maybe a
little bit under that. So that'd be 375 at 750. It's a hell of a price for moving a >> Y not buying a building, but just moving a building. If we just build it probably would be at least 100 put a new
>> building. Yeah. Yeah. >> And we'll use those for >> till they die. >> Exactly. >> We'll use them for a long time. Um I do have some pictures of them too. I took some this morning. Um so yeah.
>> I know. >> You know >> it it we wanted to move them once. >> Yeah. >> Yeah. It's just a It's just a hell of a price. >> Yeah. >> It's half the price of moving the price. >> What's that? >> It's half the price of moving that
price. Yeah, that's right. >> So, uh, that brings the total committed cost to 16,853,71544. [Music] All right. Uh we have for our uh expenditures we have uh LBA's um invoice
which was through June I believe services. Um we're pulling as far as I understand we're going to be pulling this invoice right here. >> Yeah, we we had a a couple of an adjustment that has to be made to the caller. So we're going to pull that one
this month. We'll we'll represent that next month. >> Okay. Um and then we have the um invoices for the modular building being the daily times chronicle. Uh I already forgot >> gynap gap >> gap gap.
Uh so we have invoices for GAP. I believe there's two of them. And then um or there's three of them. I think that's just broken up. I think there's two of them. And then um that's it. So that would be our total expenditures
spent to date, $3,962,566. So this is our cash flow report. So we're a little under our our our uh estimated value, but we will be trending up as the graph shows. just starting to lift off here. So,
>> um any questions on uh budget budget wise before I move on to schedule do the bullets first. Okay. Please. >> So, do you want a motion on >> I think we start with commitments. Um, so I think
>> my recommendation or my thought would be I might suggest LBA would be one motion and then the rest can be individuals or you could do one motion for all of the modular items together. >> Yeah. Right. Yeah. Okay. So,
um, and the LBA commitment is the what is it? >> Amendment 18. >> Amendment 18. >> Amendment 18. Is that you have that amount up there? I just consider >> 24750.
>> Okay. Move to um um approve >> approve. Move to approve amendment number 18 from LBA for what is it again? 24,700 24,700.
>> Is there a second? >> Second. >> Any discussion? >> Just a quick question on that invoice. If um of the amendment, the the scope of work, I'm assuming that's been reviewed with town engineering with Ryan.
>> So like where >> you know where he's stopping and starting on the street. town engineering, they're all copic on that. >> Yeah. So, this is for the survey. So, um yeah, the sense of the survey are um
>> yeah, the amendment defines exactly the areas of the road like where it's stops and starts. I just want to make sure where they're stopping and starting Ryan's on board. >> Basically, Ryan's sound engineer. >> Yeah. I don't know if we have reviewed
the survey extents with Ryan. We have reviewed the um the proposed work extents with him which are the same. >> Yeah. >> Um and I think that as part of the design process, we're probably going to be refining where like what those
extents are of the work. >> Okay. >> That makes sense. That makes sense. >> So So what is the purpose of the survey specifically? >> The survey is um to allow the design team to continue the design work. We
haven't surveyed um the all of like H Street, >> but is this for making changes, physical changes to the street or is it just for kind of a traffic study or something like that? >> No. Yeah, it's it um the project is contemplating making more extensive
improvements to the to street and habil street. >> No, new paving, new sidewalks, new >> lights. Yeah. >> Crosswalks stuff. So, we've so far we've surveyed the site and then the the portions immediately adjacent to the site. Now, we're going to be surveying
down Charles Street to to the corner of Wayland and to where it intersects here. >> And do we have money in the budget for physically doing that work? That's my question. or is this something which is going to be paid for outside the school budget by the town or some godfather
somewhere? >> Yes, we um we talked about having this work done the design for that whole area done under this under under this project. but um then defining what was
actually necessary for the for the school and then what the town wanted to do. So, there's going to be a line and we still have to just determine what that line is going to be. >> I always have a theme of the town should be paying some of the money for this
work we're doing and maybe they should be paying some some of the survey costs. Um, maybe it should be determined later how much survey costs. If if we're doing if they're not if we're not paying for all of the work that's been done because the town wants more done,
>> then maybe they should chip into some survey costs. I'm always on this theme as you wrote that the town owes us something. We don't subsidize the town which should be taking money out of >> right >> restricted proposition 2 and a half
funds as opposed to new tax funds. >> Um >> right and that is definitely a consideration for the design piece of it. um we just decided to get it done with with the people that we have now who are working on the project and then
um and then that whole that whole area needs to be it needs to be determined. If you've sat in our meetings, it's been interesting because everybody comes with um with different wants and different um positions on it. And we definitely need
more um more eyes on it and and more people kind of figuring out what needs to be done and how it needs to be divided up. And if I can, John, I I'm typically I'll say more on the same side as you are when it
comes to that, like making sure project funds are are are for project only. >> But I will say that I think what we're trying to do here is solve school related issues. Like it's the it's it's work on Charles Street, it's work on
Hil, but it's because Charles Street, for example, is very congested during drop off and pickup. A lot of what Jenny and their team has done is tried to pull as much of that into the project into the property as we can, but we've also seen that if we actually make formal
parking spots on one side of the road and we adjust the lanes, people won't be parking on the other side. So, I think to your point, it is town properties, but it's it's to me it's kind of solving a school related projects problem. So I think that's why I was comfortable with
making the recommendation of looking at it at least from the project perspective as long as it can be afforded within the overall project. So I think right now we're looking at the design. Our recommendation is to kind of keep those numbers, keep checking those numbers as
the design progresses, but don't take any action until we have the contractor on board. we see where the overall project is and then you folks collectively can decide is that where the project stops or do we have funds available if we do have funds are we
paying for some of that all of it none of it again there's a a much larger discussion which will probably be happening June July next year after after the contractor's on board I think you're absolutely right uh you know from you know project perspective we're
always looking to keep focused on the project. I do think especially this design part is truly we're trying to solve an issue that it's been an issue for a long time. It's not that the new school is creating this issue. In fact, the new school is already making this issue much better. Uh but we're looking
at other, you know, other things there when kids are leaving the site and walking down the street and stuff that they're not crossing with cars on both sides, things like that. I mean the real issue is every every dollar we give away to something which is not strictly related to the school's a dollar less we
can spend on the school and you have to reduce your finishes quality and stuff like that >> and we're not going to do that but we we we're going to be talking about that in a little bit. We we we do have good news on that side. But uh you're you're absolutely right. But some of this some
of this is definitely like like the you know the curving and sidewalks immediately adjacent to the property. I think it's it's project that should be part of the project and we are you know the school is increasing its enrollment
so you are increasing the number of people going to that school. So there's, you know, there's definitely a line somewhere. >> Yeah. That needs to be drawn. >> There are issues, but we shouldn't roll over and play dead
>> for every dollar that comes as a request from from the town. >> I'll give you an example. Um, our town planner is in there and he has a different perspective because he knows what kind of things need to be done to get grants. So he is aware and you know he was
talking about certain things and in my head I'm saying do we really need that for a school right? So in my head I'm saying okay if you want that extra that that cost should go to the town but at least he's part of these conversations where he can say hey look there might be
grant opportunities here. So he's in on the project now um which I think is good so he can start exploring that piece of it as well. No, >> but I agree with you. There has to be a very clear line of what's really important for the
>> for the project. >> Okay. >> Move on to the rest of them. >> We got to move. >> Oh, >> yep. That was discussed. >> We got a little side >> we got. It was a good discussion,
>> right? Yeah. All right. Time for the vote. >> Um Chris, >> yes. >> Pat, >> yes. John, >> yes. >> Nancy, >> yes. >> And yes, and the motion passes. >> And another motion. >> Do we want to lump all these together? I can list them out.
>> You need the total if you want. >> Yeah, I've got it here, too. I found them all. I can't do it. Um, all right. U move to accept the following. Are they amendments? I guess commitment. >> So, there is one new amendment for the
all the others are new commitments. >> Okay. So, commitments. Let's do the commitments and then we'll do an amendment. Okay. For the following commitments, Daily Times Chronicle for 354, Daily Times Chronicle for 34810. Uh Moduliss for 714,400.
Uh Gap Architects for $10,447.73. I missed I'm sorry, didn't mean Gap. ADF Painting Company for 3,000. We'll do GANAP separately. Complete Cleaning Company for 3500 and Knox company for $535.
>> So that total is $722,13710. >> Perfect. >> Now the uh Okay, sorry. >> Second by Pat. Any discussion? >> Um the GAP reimposible seemed to be much more than I would have thought on a $7,000
>> contract. We'll talk about the next moment. What's the next vote? >> We're doing everything but accepting that I didn't include you. >> Oh, you did not include >> I did not include you. >> She started you. >> I started then I changed my mind. Okay, you're ahead of me. >> I am. Yes.
>> So, any discussion on all the other commitments other than DNA? >> Seeing none, we'll go to the vote. Chris, >> yes. >> Pat, >> yes. >> John, >> yes. >> Nancy, >> yes. >> Carla, yes. And that motion passes. Thank you. >> And a final one?
>> Yeah. Move to accept an amendment for GNAP architects at $10,447.73. Is there a second? >> Second. >> Seconded by Pat. Any discussion? John? >> Well, obviously, yes.
They seem they seem high. I mean, I didn't vote I'm I voted no for Gap to the additional money. So, I'm in a kind of a strange place here. Um, what are the what's the $10,000 of costs? We know what they I'm sure
they're in the documents somewhere, but I haven't looked at it. It appears the the lion share of it, but really the the entirety of it is um civil engineering um Hancock Engineering Civil $9,000 and
then >> shorty it wasn't included in the base contract. So it was submitted as a as a reimburseable expense as a as a external form and it was like you said it was 9,000 for Hancock and then it was the
the architects market for that >> civil engineering for doing what? Uh doing stuff for the high school. >> No new utilities to the those um modular classrooms have bathrooms because they're kindergarten classrooms.
>> That wasn't why wasn't that included in the original That's not a reimburseable. Let's put it that way. That's a design. That's a part of the design. >> If it was this done by the house doctor contract originally, so they're entitled to have reimburseable. So that would be
something over and above what the house doctor contract says. Right. I >> So John, your concern is that this should have been included in in Ganap's house doctor contract. >> Yes. We voted $7 odd thousands for GNAP
and I thought for the design of moving the modulars from one place to another, right? That was that was a design number. Not not the work but the design number. >> Let's ask Joe.
>> Now, is this $10,000 for actually doing physical work in the ground or is it for design of the utilities? >> I think it's civil engineering. That was neat. The design for the modular classrooms um
in the and the civil engineering piece was uh separate from their from their base contract. And there's two bills that that are associated with that. One is to, you know, do all the utility design the utilities work and um the
foundations and also the other one is for them to attend some meetings that coincided with Birch Meadow phase 2 project because if you remember there was um they need to attend some meetings that the town held uh regarding the
close proximity of the modular project as well as metal phase 2. So there was actually two bills that make up that 10,000 So this was the design work Joe right >> design of new new utilities for the modulars at the high school.
>> Correct. >> And what I'm saying is I have no idea why that number was not presented to us when we voted on doing this 3 months ago. um is not a reimburseable as far as I'm concerned is
a part of the design and should have been under the design of the modular relocation. Uh to slide it in now as a reimburseable is is wrong. is not the reimbursement.
>> Anyone outside? >> I don't have an answer for you. Can we >> what's the question? Why wasn't it included? >> Well, why why would it now be included as a free person as opposed >> I'd have to check the GAP contract, but
I'm pretty sure um that their contract is for architectural services, civil engineering, and HVAC are not included under their house director contract is. So if we bring anybody in, it's better
to reimburse them to do that. >> So if we were doing um like a building assessment and we used DNAP, but we wanted to evaluate the switch gear in the electrical systems in one of the buildings, they would hire an electrical
engineer and that would be a change order or a reimburseable. It's kind of semantics whether it's a reimburseable or a change order. John, I agree. I think it's technically a change order, not a reimburseable, but it's one and the same. It wasn't included in their
original design and their their contract is for their services and the sub consultants are extra. I have to look at the language of the original amendment that we voted on. But I'm going to steal the screen here
for a second cuz this So this is the actual contract. >> Right there. So >> this is the scope of services. >> This is Yeah, this is the actual uh if I go to the all the way to the top here. This was the cover letter that we
provided. This is the the the architects proposal that they submitted and this is before being defined back in was it May I think when when this was so this is not a this is not utilities then this is
civil engineering scripts >> I think I think Joe had mentioned that it had to do with the foundation as well that correct Joe >> right foundation would be structural engineering surely yeah I apologize is not does not include structural civil engineering. It was them marking out all
the utilities um that were in the area, identifying tiding points, things like that. Um and then working with the uh general contractor. So there there's existing condition plans, too survey, permitting site
plans, additional assistance with the meetings. I think those were the meetings Joe was referencing uh with the other project. And then if I go to the next page, there's um additional assistance again continuing with those meetings. Sorry, I didn't get that to jump.
>> So this this project all went through conservation, right? >> Yes. >> Yeah. Yes, it did. So there's probably some things that that G now couldn't necessarily anticipate
>> that would be requested by I just think it's unfortunate that we've got you know a reimburseable expense which is so high had it been $500 in a deal but you know $10,000 on a $70,000 contract is more than I've
ever seen before. To your point, I think maybe calling reimburse, we only I think they only call it reimbursements because the initial contract said civil would would be falling under reimbursement, but to your point, it's really this is an amendment. We It's actually amendment number one. Um whether they they put it
to reimbursements or they call it civil, it's still amendment one for the civil war. Okay. >> Okay. >> Thank you everyone. I was a little confused. So, thank you. >> Time for the vote. Oh, we got the A team here tonight.
Chris, we'll come back to Chris. Pat, >> yes. >> John, yes. >> Nancy, >> yes. Carla, Chris, Sorry. I said yes. >> Thank you. And the motion passes. Thank
you everyone. >> Okay. So, we're done with financials, right? >> Acknowledge our vote on the invoicing for so just so everybody's clear here as you look at the screen here. Um what we try
to do just to try and make it a little easier hopefully is um the callers one we're going to remove. We talked about that already. The two LBA there for June and July is broken out into various categories, but it's really just two uh two invoices there. Um that's all the
stuff that is not modular related. Everything from the gray down from that red line down uh basically is modular related. the gray box here with the fir with the first daily times and then the GAP initials.
Those were on the log last month. We didn't really vote for them because we said we were going to bring back the commitments to you this month, but they were on the log. So, we didn't want to make them not gray, but we didn't want to completely gray them out because we didn't want to talk about them. So, that's why you have kind of a semi
smaller box. Just it was a it was to remind you. The other thing we did highlight in yellow here um I think I mentioned at the beginning with with the GNAP the initial contract was through feasibility and schematic. So if you look at the cost codes for those they're
different. It it's it's 40-810 and then it's 00004-0000. When we showed that last month that still had that old old code but feasibility has been closed out. So that amendment is going to the new line item
which is the swing space modular line item. So we are going to have to follow back on the the last proace mission number seven and just do an update there. So again just full transparency that uh it's not a big deal for this group here but just letting everybody know that we're we're going to be
working through that and and that that is going to be updated but if you look at last month's and this month's that yellow highlight that's a little different. But um other than that, these are all the invoices that are are going along with those other commitments basically.
>> That makes sense. >> Like mine. >> That makes sense. >> Okay. >> Do you need a We don't need a motion or anything. >> We do. >> So I would again suggest maybe two different ones. Okay. >> A motion if I can. I would suggest the
the first one would be to acknowledge the LBA June and July invoices. And you've got the two invoice numbers there, the 22222 and then the >> 22 23 49. >> 2349. Okay. Um move to acknowledge two
invoices from LBA. Uh 22 22 two one more two two. Uh and the uh second is 22349. Do you want the amounts or it doesn't matter?
>> I can give you the total. >> Yeah, give me the total. Yeah, that'd be great. So the initial 22222 is $159,768.51 and the second one is $71,29060
for a total of Hold on. The first one I I gave you the average the total. So the first one was 479,30553. >> Yeah, I was going to say there's a lot more numbers in there. >> The second one
is 499 03417. >> Okay. So >> and the total of them two together 7 sorry 978339.70. Okay, accepted. Is there a second? >> Second. >> Discussion.
Seeing none, we'll take the vote. Chris, >> yes. >> Matt, >> yes. >> John, >> yes. >> Nancy, >> yes. >> And Carla, >> yes. And that motion passes. Thank you. >> All right. And then on the the balance of these, these are all related to the
modulars. Um, >> I can give you the total. >> Yeah. Okay. Move to uh acknowledge the modular costs for the month with a total of >> 520,55983. >> Second
>> and seconded by Pat. Any discussion? Seeing none, vote of the vote. Chris, >> yes. >> Pat, yes. John, >> yes. >> Nancy, yes. >> Carla, yes. And that motion passes. Thank you. >> Was that total amount again?
>> 500. >> Sorry, the total amount. Um, >> yes, please. >> 520,559.83. >> Thank you. >> That brings us down to the company, right? >> That code. Yes. >> Yeah. And just so everybody, I think we
said it already, but the on those invoices, the daily times, that was the bid and then the rebid. The GANAP is the architectural services and design services. Uh the complete cleaning was actually moving costs. Uh it's actually over in the notes on the side, but Modules is the the company that's
actually moving the modulars and reinstalling them. The painting is to paint the outside of the modulars uh after that they're in location. And then the Knox company is to provide a Nox box for the fire department keys. They they lock the keys in there so if uh they need to get in there in in the building
clock they have access at all times. >> All right. >> And is there a call yours 36,790? >> We're going to hold that one because we have a we had a typo in there. So we're going to hang it up and we'll we'll present that again next month. >> Okay. >> All right. I think we're ready to move
on to the schedule. >> So here we are. We're currently in module six. Uh there is a little bit of a that should have been an eight but as it it it everything tracks all the way through to the proper date. So this should have been uh tomorrow's date 81925.
But as you can see we've run through all these um items uh including our final which would be responding to the MSBA uh comments once we've received them back after we submit. And then we'll be starting uh
60% uh construction documents um moving on from tomorrow. >> So just so everybody knows, officially the MSBA technically tells us we're supposed to submit and pause. >> Wait till we get comments back from them, wait till they get us approval,
and then move on. But practicality, it's just not really practical to tell the design team to just don't don't work for a month and don't work for two months. We we always continue on uh we continue on >> in general. We know that there's always going to be some comments at the MSBA.
We often times I would say at this level more than half the comments we're going to get back on this. The the response is going to be we will address that in the next submission and we will address that in the so a lot a lot of times there's something that we do have to give a little clarification. Um, if you even look at their checklist,
a lot of it is making sure you don't forget to do something next time or like make sure making sure that we've gotten the the commissioning agent on board. You know, that was what we were we're doing just recently and things like that. So, um, it's it's typical. It's not unexpected.
So, >> we never stop. >> We never stop. That's right, Lee. >> Um, all right. I'll stop. You want me to You want to pull up your screen? >> Sure. So unless there's any other questions on the on on on the schedule, we're going
to move on to the next activity. >> No questions. >> Okay. Just closing out a couple of these the guy things that I had here. All right. And
So, we wanted to talk about the next submission to the MSBA, which is the design development submission. Um, I'm going to let Jenny talk about the the design portion of that in in a minute, but I thought I'd start by talking about the dollars and if that's okay,
because I think that's probably where what everybody's most interested in. Um so we had a an initial budget here and so if you look this is part of the submission this was in your package. This is actually page uh 100 of 539 that was you
know so it's a lot a lot of back uh backup and everything like that but this is the detailed estimate. You can see it's broken down. Uh this is actually in unit format uh which is what the MSBA requires us to use. Um when we go to 60% it's going to change from uniformat to
CSI codes but uh for now it's in uniformat uh which is basically breaking down into bait chunks. Um but as we go towards the bottom here I'm going to zoom in real this is the budget the 101521
that's the budget that we've been targeting all on. that's what we have signed our agreement with the MSBA on and um so that that's the goal is to be at or below that number. Um you can see initially we had estimates we have two
different estimates here. One is amogertity who works for us as the OPM. The other one is PMNC who works for the design team. Uh they do independent estimates. We collect those. We we upload them into the sheet. Then we get together and lock everybody in a virtual
room. It used to be locket in a room, but now it's a virtual room. And we get together and we go through that and we we make adjustments. Uh part of that adjustments is not only making sure that we have apples to apples comparisons across the lines, you know, all the
lines that add up here. It's also as we go down talking about alternates. Uh at this point, just reminding everybody, often times the alternates that we're doing at this point aren't alternates that we're necessarily expecting to be bid alternates. It's really giving us
the flexibility and the understanding of just seeing what's what's the breakdown price on that. How much does that cost you? I think at the last go around we we did it with the solar uh on the roof and the solar on the canopies and we decided to to put the solar on the roof was the right approach. So we kept that in solar
and the canopies is remained outside. Um but so when you look at alternates here technically they're shown as ultimate but but think of them really as just a a way so that you can see the breakdown of that cost really. Uh it at this level it's almost like the start of the value engineering process. So um we're a big
proponent of value engineering even if we're on budget even if we're under budget we're always going to do value engineering because until you sign that contract with the contractor you don't know that you're truly on budget. So we always want to have that as an understanding. Um, we did meet with the XLT group last week and shared this with
them. So, I'm signing over here. Um, I will let you know that uh we were hoping that this was going to be the absolute final number, but we're still doing a little bit of adjustments based off that uh offsite work that we were talking about earlier. John, it was actually a good segue into
talking about this. So, we we initially had off-site pricing for Havil Street and for Charles Street as two separate numbers. But we had some of the off-site work which is directly adjacent to the project in those breakouts and we we
talked internally and felt that it's more appropriate to have the work immediately adjacent to the site actually included in the number. The estimators did update that on Thursday and Friday. Um but there one of the estimators was out on Friday. There's
still a little bit of tweaking there. So what I'm showing right now is a reconciled number here. 97,553 146. I expect the number I'm going to show you tomorrow is still going to start with a 97 and it might even start with a 975.
There's just going to be a little bit of a tweak there, but it's just trying to make sure we have that exactly right. So, I hope that that's okay with everybody. The bigger picture here though is that we're still going to recommend that our budget when we submit to the MSBA is 101521394.
We don't want we don't wouldn't recommend changing that because for example if we change that down to $98 million right now and then a year from now the bids come in at 101 that $3 million is all town share at that point the MSBA would not participate in it. So
we're going to recommend keeping it at the 1015. The MSBA will ask that that's going to be one of the questions they ask. Why are you keeping the budget up if and the answer is always because it hasn't been bid yet. So, you know, it's inappropriate to to continue to to march towards a a number lower than that, but
with that as our upper limit. Um, so in general, like I said, that 975 is basically the number. There's just a little bit of uh finetuning on that off-site stuff. Um, looking at the two numbers from the estimators, 976, 974. I
don't know that I've ever seen two estimates that close on on this, you know, size of a project being within a couple hundred grand is is basically the same number. Um, when you get down to it >> and and it's about 3 million.
>> How are you figuring in uncertainty about um tariffs and stuff like that? What's the what's the philosophy? >> So, we had some discussions on that. So, currently we're carrying uh design and pricing contingency of 5%. So that
that's just really what they need to in theory just finish the design if you will. All the details that are going to be added in through that. Uh in addition to so that that's this line F right here. You can see that uh right here. In addition to that we have um an
escalation contingency here of an additional 4%. So, we talked with the estimators and asked them specifically the tariffs and and that's probably even more hard to nail down than escalation, but we we we felt that the
the the 4% that we're carrying in there for the escalation would be escalation/tariffs, if you will. >> Um so, um it it really is mostly escalation, if you will, but just not knowing where the tariffs are going to be. We're going to continue to evaluate
that. We're going to continue to understand that when we go out to bid, we're going to make sure that we have an internally that we have a list of what tariffs are actually out there right now. Uh Justin and I are doing a job right now where when it was bid, the tariffs for steel coming from Canada
were 25%. And they're currently 50%. So that delta that 25 delta is something that we're having some discussions with the contractor on. Um uh and that's something that we're going to continue to evaluate. if I if I may um speak to
John and others. Um that's why we're so pleased actually I'm very pleased to have an estimate that is tracking um you know 3 million or so more right now. I haven't been in that position for
a little while because of the pandemic and now things are settled a bit. the fact that it's tracking low is because I I just want to say this to the committee. I think for one thing I think some of the efficiencies in our design are
actually coming out in the wash now a little bit because now you know by the time they get to CD they get to really price it by what the building is. And secondly, we've been very very um disciplined,
not adding money, but always choosing the economical approach or the the approach that will make you happy. And uh as as Pat noticed, even when we looked at the exteriors, we made decisions that were wise and we
listened. So I think those are all reasons why we're tracking lower. If there are there's always uncertainty. So if 6 months it it goes up, it's really nice for us to have a little bit of a um just a wiggle room if there are
crazy tariffs that happen at that moment. Also, um, Mike, when when Mike talks about putting together a BE list, we putting together a BE list so that we have 2 or3 million worth of
items, possible items that could be taken if you if we get in a bind right now. I would probably tell you that we're not in a bind. We're actually tracking very well when we're making good decisions. But that that's what this list is for.
This list is not if there is something on the list that we actually should change, we just change it. But for the most part, this list is things that um would would decrease the value of your project
uh differently than it is now except for something like the generator which was a great which may be a great choice for you. So I just want to say that that's why we use that. When you think about that, that way we have say $5 million worth of contingency in case things go
south in six months. That's how I like to operate. I know that's how you like to operate. So, I just want to commend everybody for staying honest and for working so hard and we're going to keep on track. I'm done.
>> So, just to maybe piggy back on Lee's discussion about the VE. So, we do have a VE log here. We've got a little over $2 million of items on there right now. We're continuing to evaluate those. We have kind of summarized them into category 1, category 2, category 3. I
think if you remember, we talked before, category 1 are things that we feel would not impact program or operational or long long-term costs. You know, kind of easy things to accept. Uh category three are things that will really affect program or will affect long-term
operational costs. and we would probably never recommend doing them. And then category two is kind of anything that isn't really easy or really hard. You know, it kind of falls in the middle there. So, um, you know, if we get to that point where we had to do BE or we wanted to, we would look at category one
first and then we would go to C category 2. We really wouldn't recommend going to three. But again, we always have that option. um where we're under budget right now, we would not recommend taking any action on this at this time. But it doesn't mean as we go through we can't continue to consider them. I will let
you know that often times, especially at this point when we get to 60% and we go to do it and we go to this we're going to start with this list, we might realize, oh, number six, we ended up doing that anyway cuz it was just the right thing to do or something like that. So, um, just because it's on the
list and we're saying we're not taking action right now, doesn't mean if it makes sense, we're not going to adjust the design accordingly. You know, they're going to continue to do those adjustments as they see fit. But, um, again, we're just trying to make sure that we we even though that we're under
budget by about 3 million, we have a potential here right now of $2 million worth of other items that we could uh talk about, but I don't know that we really wanted to talk about any of them with it maybe the exception of the generator. Yeah.
>> Yeah. So, we um have a letter from um our >> Chief Nelson. >> Yeah. So, we we did um we talked about this a little last meeting. So, I spoke with Chief Nelson. I asked him for a memo. I just got it today, so it's not
included in the packet, but we'll make it available. And it basically said that um the generator and the emergency shelter is not needed at the new kilum um and it's more appropriate at the recal in the recal project and that's
because the recal is a replacement for the senior center and that the senior center pleasant street center was always our emergency shelter anyway. Um and it's just more appropriate. It's better not to have it in a school building um and to have it as part of retail. So
that's that's the plan. We're going to move forward with it in recal which is recal knows about that as well and we've um we've predicted that and so it could it it doesn't have to be included in our projects which is I think will be a savings on on this project.
>> Excellent. So yeah, right now if I if I can and Leah or Jenny, please correct me if I'm wrong. We have a 750 kW generator right now and that allows us to do shelter in place, not an emergency shelter, but shelter in place of the students. >> Uh and the thought was if you didn't
really feel that shelter in place was required, we could reduce that generator from 750 kow down to 400 kow. >> That's correct. >> Yeah. Um, let me answer that one cuz I went through the whole process with John and the engineers in the room. I went
through a good process with our mechanical engineer and I said we want this building to be completely resilient to power outages to um safety of people but also and obviously all the safety systems but also safety of equipment. So
if you lose power, bikes don't burst, the equipment doesn't go bad, and um part of what we're taking out of it is the ability to heat. Um and it even includes keeping the refrigeration going, you know, so you don't lose all
your food and stuff like that. But what it doesn't do anymore is keep your kitchen running if the power goes off or keep your um keep the parts of the building open like the cafeteria or the gym for shelter and sleeping and
all that kind of stuff. Um I have first had to make the list of what it does and it's a very extensive list of safety and resiliency. It's exactly what you would want to do. And I was surprised at how
far the kilowatts went down um to 400. And then we went to the estimator a couple times. And um while that that money, you know, how much savings there are wobbled a little bit on um Carla,
it's because they needed a very specific uh narrative from the mechanical engineer of exactly what the difference was, what systems were being changed, and it was about $500,000 difference. Um so if you don't need a shelter in
place, this is still an extremely resilient and protected building in in case of um any outages or for safety. >> Yeah. We I think a lot of that has to do with if it's shelter in place, you have
to keep the you know the room tempered. >> If it's not, you just have to keep the building from freezing, >> right? >> So you're not keeping it at, you know, 68 to 72. you're keeping it above 32 and and that's a big part. >> We're running all parts of the we're running a third of the building um for
shelter in place like full on electricity. So um no it it's listen from an architect's point of view it is it is um very stable
>> only any um I want to say we put in a shower in case >> yeah we didn't even you know say that's 10,000 bucks or something um I didn't even address it um we'll take it out I'm going to say
it'll come out the wash we'll take a shower around if the school wants to take a shower. It's just attached to a bathroom. So, if they actually want to keep the little shower in there, they could in case somebody rides a bike or something like
that, we'll talk to them about that. >> Okay. >> And and sure, anything? We didn't add anything else other than the shower and the generator. Well, the generator attaches to a lot of systems and a lot of acquiring, a lot of
stuff, and that's what comes out in that 510,000. So, it's not really just the generator >> because there's a lot of tentacles that go out into the building that don't need to be there. >> Okay. >> And so, that's why it's such a substantial savings. And boy, I'd rather
you take this um than um a couple other things. >> Okay, that's great. All right, we will um send you this letter so you'll have it in writing. >> Well, what do you guys Are you guys in agreement with this?
>> So, Lee, I I think >> Lee, I would say we might want to hold off in the official vote till next time after the submission because we don't want to be adjusting the price down any more. But I I think that the committee should take it under consideration and
we'll maybe I'll I'll put as an agenda. >> Yeah, that that sounds fine. I wouldn't go around tonight. Just today. Yeah. >> Yeah. You just got it. Yeah. >> But if you if you want to straw hole the room, I think the uh I think you should
be designing to afford AVA generator building, right? >> Yes. Right. >> Yeah. That goes against the building. >> Yeah. So that's again great great news. >> Right. >> All right. So >> do you agree, John?
>> I'm thinking about it. It's a tough decision in my brain. It's pretty tough. >> So, that's really the the finances in a nutshell. We're going to get the updated um let me let me just look at one thing here. >> Mike, can you just just one other
comment? It's just a reminder that kill them now recal. >> Yeah. Right there. >> Is there a conflict of interest here? We know them both. >> Yes. >> Um, the only other thing I wanted to point out, again, you you had it in
there, we have we did have some other small alternates here that we're looking at, but the last two, the off-site work at at at Charles Street, uh, we were showing 1.7 here and we're showing the offsite work at HL at 1.5. Um, those numbers again might tweak just a little
bit, but order of magnitude, we're talking about a little over $3 million worth of potential work. um not adjacent to the to the properties but extending up and down Charles and Hel. I think we have about 700 or so in the project.
Again, that might be that's the numbers that we're just trying to finalize, I think, overall uh to get us to the final number. But the um recommendation is that we let us get that final reconciled number. That's going to be again starting with the nine and the
seven. I still think that that's Yeah. And um but we're going to recommend moving forward with a budget of 101521394 which matches what we've signed to date with the MSBA. >> Do we need a vote on that to confirm that or are we good?
>> I think what we're going to do is Jenny might talk a little bit about the what what else is going into this package other than because the estimates is is certainly one part of it, but just you know all the other parts that that are going into it. And then what we're going to ask is for a go to authorize us to submit it to the MLK.
>> Yeah. Could you just clarify one thing for me, Mike? >> State contracts used to have a clause in them which allowed for increase in prices even after bid for inflation of certain materials. Is that all gone now?
Is that still >> So that's one one of the things I'm reviewing on that other project right now. So my understanding for for example um betumin which comes with asphalt um that has a it's a very volatile market
and there's a a value priced every day that a ton of bumin is x $650 I don't know what it is now worth but it's a specific number and when I worked as a site contractor that was something that if you bid a job and oil was $35 a barrel and then 8 months later oil was
$100 a barrel you would actually ask and that was something that the state allowed. >> Yes. >> I don't know that there's anything else that the state allows >> under that rule is what I'm >> Well, that's what So, I I think what we've got to do is we've got a little bit of a guinea pig
on another project that we're looking at right now. And what we're going to what I'm going to suggest is we're going to figure out what's going on there. and we're going to use the lessons learned from that to help you. Whether it's just be ready if in if if and when we have to deal with tariffs or maybe it's getting
specific language within your contract that will protect you or or you know we'll at least identify identify those >> because it used to be steel and concrete. I don't think it was lumber. It was >> Yeah. Right now I don't know. >> I think it was cement. Cement was the
big thing. Yeah. So I think I think the way it is um currently um chapter 30 like mass DOT and road projects >> will contain a an escalation clause
>> that you can adjust the asphalt based on the the liquid asphalt price index >> uh which is different than it goes with barrels of oil and the cost of um puminous pavement but but this is a chapter 149 building project.
>> So that wouldn't that wouldn't apply? >> It wouldn't apply. >> I don't think it will unless it gets to like a force majour kind of a thing or something like that. >> Well, that's a different scenario. And the other thing is we're talking about escalation. I don't think tariffs are es escalation. That would be >> that's my question because the question
your question is more about tariffs. >> Yeah. Um well the question is sometimes you under mass rules mass dot rules you could sign a contract and after you signed the contract for a certain price during construction the price could go
up and that was perfectly legitimate. So you never knew quite what the final cost was. >> Yeah. >> Are we under that? >> I don't believe we are. I don't believe we are. And and what I've got to find out though is if the tariffs were to adjust after you sign the contract,
>> is that the contractor's responsibility or do we have a portion of that? And that's that's what we're still trying. It it's kind of uncharted territory if you will for us you know kind of like when co first came the force majour came out and we actually did have to have some discussions with different
contractors. You know, I had some contractors actually were able to expedite work because all the work in Boston closed and and all those people that were working in Boston were looking to go to a job. So, they went to my other jobs out out of the city and they actually got work done faster because
the schools were closed down so we could actually go in into areas that were occupied areas. And, you know, we we we were debating like it's March. If we take that area over, if the kids all of a sudden want to come back to school in in May, we're not going to be able to bring them back in. and they said, "No,
that's not going to happen." So, they they allowed it. So, I again, we're the the the good news for this project and for you folks is we have about six more months to kind of see where that's going and and I should try and learn from what we're doing with other projects and see where it is. But my initial thought is
that I don't think I think it's on the contractor, but I I I could be wrong on that. I don't know. Pat, if you have any >> I the the uh the vibe I'm getting from the marketplace is that changes in tariffs, which is where we are now. We
we have jobs were bid before steel. Steel is pretty pretty tangible. Um before the steel tariffs went in place, big a 25% tariff went in place on steel. Right around the time there was talk of a of a Canada and Mexico tariff that
kind of went on and went off. Kind of in a backdrop there, they applied a 25% tariff on steel uh across the board to any steel coming into the country. That kind of got not a lot of press, but it's hard and fast. It went up on Friday afternoon to 50%. Again, kind of without
a lot of fanfare. So, right now, anything coming across the border, they're paying a 50% tariff. >> And that's what we're seeing right now. the marketplace for structural steel for this building are generally Canadian manufacturers. >> Yeah.
>> Um that that can change. I mean in in 50% a 50% tariff on steel for this project which probably has a budget of about 5 million for steel. Take out like 2 million of that for the erection. Take out another million for Joyce and Decken which comes from the states is it's not
a 50% tariff on 5 million. It's probably a 50% tariff on 2 million. So, it's probably somewhere in the 10 to 15% of the steel package, which is $5 million is. But, but that'll probably be pretty static when we go out to bid. Do you know what I mean?
>> Probably in the the the the the the to the extent that the industry has a finger on the pulse of this. They think it's probably going to sit at 50 for the foreseeable future, it might go back down to 25 there, and it might bump up to 60. That's kind of what the people
that I buy steel from are telling me. So, it shouldn't be it actually might not be as volatile when we go out to bid. But, but I think that, you know, the contractor will be responsible for anything that's in place at the time of
the bid, but tariffs that go in place after the bid are definitely still a question mark. you know, we should we should view those as potential risk that we should, you know, anticipate budgeting for. >> Longwinded answer, but
>> no, it's okay. >> Y All right. So, um All right. So, that I think that's it on the financials unless there's any other questions. [Music] >> Sure. Um I thought I could go through
the documents page by page. No, I'm not going to do that. 8:15 >> be here for another 15 hours. No. Um just sum summarize a few things. So we had submitted when we submitted our documents for pricing. Um
I don't know when a month ago approximately we gave them to you also. Um we got a bunch of great comments back from from John and also um colleers reviewed them in detail. different um subject matter experts on their team reviewed them and provided comments.
Those comments and our written responses are all included in the SD binder. But >> when you say you got great comments from me, am I the only one that commented? >> Yes. >> Okay. There are a lot of them line by line by
line. Oh my. >> I thought that was my job. >> It is your job. is your job. >> The rest of us are just behind John. You're doing the right thing. You're not doing the wrong thing. >> Yeah, I could have made a lot more, but
I thought I better stop somewhere else. >> Um so, um many of those comments have already been incorporated into the documents. Um some you'll see in our written responses we said you know we'll deal with this we'll we'll address this
in the next submission or in some cases we we disagreed with your suggestion and we explained why um >> what um >> that's uh I will say that um the cost
estimators both said that the the documents were very complete um for for DD. So, that was um a great commendation from someone who looks at documents all day long. Um and I I just think we're in
a great um position. We have um you know, not had any major design changes, which means that we have just been able to continue um refining and um resolving issues and um um putting in more detail.
So, I think we're in a really good position for where we are and heading into CDs. [Music] >> So, we do have a a large binder. I I think there's still a little bit of tweaking, a little spell checking and, you know, dotting the eyes and crossing
the tees, but uh for the most part, we're there and and getting ready to submit. Um I did put the that's just like the table of contents. That's all the different parts and pieces that uh everybody's, you know, that goes into that 539 pages. Um, and I think, uh,
Jenny and her team and Lee and and and everybody have have done a great job. They they take the the the lion share of of this submission. Um, we we help we add the cover letters and a couple other things and we help kind of organize the the uh estimate part, but uh, even the estimates, I think Jenny did the
detailed schedule for all the estimators to review everything and everything. So they they've been doing a a great job overall with that. So we uh appreciate that. Um but if anybody has any questions, we're happy to answer them. If not, we would ask if you could
potentially do a vote to allow us to submit this to them as we [Music] move to uh approve the proposed submission. Is that right? to the MSBA
and it's dated August 19th, 2025. Module 6A, August 19th, 2025. >> I'll second. >> Seconded by Pat. Any discussion? Seeing none, we'll take a vote. Chris,
>> yes. >> Pat, >> yes. >> John, yes. >> Nancy, >> yes. And Carla, yes. And that's passes. >> Thank you. >> Thank you everyone. Great job. Let's go to >> Can you bring up the um
>> meeting minutes? So we we do haven't um one correction um on the prior meeting minutes and we have to um once we approve this it has to go to the MSBA. Um
yeah, if you go down when it calls out um the vote on the June 17th meeting at it should be um June 2nd meeting. So
we'll change that there. And then um below And that's the only amendment that I would have for that. And then once we approve this, it'll be sent to them as well. >> This is this is the minutes of the last
meeting. >> Yes. >> Okay. I have a few things on there. >> Sure. >> Um go to the section which says I know scroll scroll slowly. No, none of those. It's sort of
technical stuff. There there were two items. One one was a spelling issue. It referred to sauna tubes. Should have been sauna tubes. Just a minor thing.
I don't have it on my doesn't have it open. So it's somewhere there. I don't know where it is. >> Oh, there. S O N O tubes. One word. Sonot tubes.
[Music] >> Those you can finish at the same time. >> Yeah, those are pretty good. >> That's cool. >> And the other one was at the bottom of something. See that word that says sort >> I I had no clue what that was meant.
>> It's the It's the sautell host house. It's right next door. >> Yeah. >> S W T E L L E I think so. >> Oh, okay. That's better. So, let me just make that then I can
send it to you. >> I say WT L E House. Yeah. >> Okay. House. The other one I think we had a brief discussion about um quality management issues um which were came from uh some stuff we were presented
which was kind of nonsense. Um I don't see any of that recorded here. My my basic question was are are we are is the design team adopting
quality management things and and are you going >> here somewhere John but you had asked us to what we said what we would do is um get you a document that describes
our and our our um our team's um QA procedures and and our approaches And um I gave um I didn't so you should put it into here. Um I gave Jenny a a pass on
that for the last two weeks putting that together because of this this monster report she had to put together. >> So >> but um after that we will put it together >> for you. >> Okay. >> Uh one of the MSBA requirements is
actually a quality control narrative. >> Yes. So it's included uh in the report. It's not uh maybe quite your traditional quality control narrative. They have a very specific format that they ask us to follow. So I can send you that as an excerpt um over email.
>> Okay. I mean yes most government agencies do require a quality control narrative to be included as a part of submission. That was that was the theme of my questions last time and I could give you one if you don't want if you you don't have one.
>> So we want you to know we haven't forgotten about you. >> Okay. All right. >> We didn't we didn't do it yet. >> Yeah. Well, >> we did it. >> And I did make a Justin's name. The E and the R were reversed. I just fixed that.
>> Okay. Any That kind of got anything else other than the son tube in the hotel? >> No, apart from the quality control it was, you know, we did we did talk about it and it was just not not there at all. But as long as it hasn't been forgotten
because it's important this one. >> Yeah. I mean basically there's an ANIE standard which you have to supply comply with if you're smart. ANC 9000 or 90001 has been updated to I think not ANC.
Yeah, ANC and um uh ISO 9000. That's that's the gold standard for it. >> Could we do a motion? >> Yeah. No, we haven't yet. Okay. Motion to approve the minutes. What was the
day? 74 714 2025 as amended. >> Second. Second by Pat. Any further discussion? Seeing none, we'll take a vote. Chris, >> yes. >> Pat, >> yes. >> John, >> yes. >> Nancy, >> yes.
>> Carla, yes. And that motion passes. Thank you, everyone. Uh, future agenda items. So, we will um next meeting talk about the emergency shelter. Um we will put um the reorg for
this committee on the next um meeting agenda. That should happen every year. Um everybody think about if you want to be chair, vice chair, no changes.
And um any other issues? No. If nothing is nothing else, I'll entertain a motion. >> Motion to adjurnn. >> Second. >> No discussion on this one. Chris, >> yes. >> Pat, >> yes. >> John,
>> yes. >> Nancy, >> yes. >> Carl, yes. Thank you everyone. >> Very good. Thank you. Great job. art program. Um, I was really lucky to have a lot of great art teachers from, you know, from kindergarten all the way through high school. And then I I went to college. I went to Emerson where I
learned a lot more about art. Got to take a lot of other uh art classes at other universities, which was great. So, yeah, my my whole life I've been pursuing art and I've always always really been been drawn to it. And recently, I've decided to try and do it professionally. Two years ago, I was
selected to paint one of the electrical boxes downtown. [Music]