I'd like to welcome everybody to the um January 20th Kllum School Building Committee meeting. Um I will go through the agenda. I'm going to take a quick roll call vote for attendance and we have people online. So, um Pat
>> here. >> Um Sean, I didn't see him. Um John, I didn't see him. Chris, >> I'm here. But you are super quiet, Ka.
>> Just bring the mic closer to you maybe. >> Is that better? >> Yes. >> Kirk, >> thank. >> Yes. >> Here. >> Ed is not here. Greg >> here. Um Nancy here and John
>> John's here too. So I will quickly review the agenda. Um we're going to have public comment. We'll do liaison reports. Um callers will give a financial review. We we will
talk invoices for callers, LBA and others. Commitments. Um we will talk about the um with commitments of facilities clerk contract um the church parking lot license agreement
revised LBA amendment and any others. Um we're going to have an update on the request for proposals. We'll have a schedule review, talk about prior meeting minutes and any future agenda items and next meeting dates and then
adjourn. So, I would like to um I am going to um Dave, I'm sorry. I I'm gonna put you on the spot if that's okay. And if you don't want to speak, that's okay, too. But um >> No problem. Can you hear me?
>> Yeah. Dave Delair is our new um >> facilities clerk. >> Cler of the works. >> I'm gonna call you clerk of the works, but I'm going to call you facilities clerk. and um this is the first meeting, first official meeting with us that he is attending. So um
>> Okay, >> Dave, would you like to just say hello and maybe give us a little bit about yourself? >> Hi. Um as you know, my name is Dave Delair. I was a superintendent for uh over 40
years with Gilbane uh Tishman. I worked with um Shamat Conigley. Um SUFFK. I did like three jobs. My last
three jobs I was with SUFFK. Um I've done some pretty big stuff and some little stuff. Um I um traveled around pretty much uh when I was younger and um
for the last 10 years or so I've been doing this clerk of the works type of thing in hospitals. I did the Hines Auditorium. I did uh two buildings on um in the south end over by the um Boston Medical
Center and Charles Town. I did um UMass Boston uh LOL um high school, the old LOL High School. I just finishing the old Everett High School, so um I'm
used to doing this kind of thing. Um, I've did two jobs already with um reading the uh 911 center and um the um
it's at the uh middle school. Uh we did a roof on that a couple years ago. So, uh that's how I know Joe Huggin and those people. >> Thank you. I'm uh
I just turned like 71, so I'm looking to keep working and u glad to be here. >> Great. Thank you, Dave. We're we're happy to have you. Does anybody
>> Great. Any questions or anything for Dave? You you'll you'll kind of learn um everybody, I guess. You'll you'll meet all of us. Um, for some you haven't met yet. We have nine official people, voting members on the committee, but our
committee has a lot more members than that. So, >> great. >> Okay. >> Thank you very much. >> Okay, we'll go to um public comment. >> We have nobody in the room and it doesn't look like we have anybody with
hands raised. Okay. um liaison reports. Anybody? >> Uh I have one uh update um about uh proprietary items and this is kind of a
heads up for our um next meeting um that we're going to be taking a vote in our next meeting for um to approve a certain number of proprietary items. So these are um items like uh security systems
um PA system, building management system and uh cores for your doors to ensure that uh we can specify exactly that system under mass public bid law. And um
in these cases the the systems are required to be proprietary from that from one specific manufacturer in order to interoperate with existing systems that you have in town. So I'll be sending out some additional
information to um the KSBC ahead of next meeting for your review and then we'll have a vote. >> Great. Thank you. in terms of leers and I think it's worth mentioning Jenny that we had a a meeting to discuss the um
barrier along a street. >> Yeah. >> And uh let car sit down first. >> Okay, that's it. Yep. >> And uh we decided it was decided, let's
put it that way, that the cable barrier would be the most appropriate. >> Thank you. >> Correct. >> The two was like the two >> Sorry, >> it was like the two phase. >> That's the two fences. Yeah. >> Yes. But I think there was I think there's still some confusion as to the
design parameters here. Um the barrier is should be designed in my view to stop a vehicle which is traveling along a street um which gets out of control and slides
into the barrier or something like that is not um it's not designed to stop a vehicle which is coming across street because there's no way a vehicle can come across street at any kind of speed. So I'm not sure that there's there's there there still is not some confusion
as to what the parameters are on this. I I sat in at the meeting. I wasn't I didn't participate. I couldn't but um I listened in. Um can you clarify as to what you think the design parameters are, Jenny?
the design parameters that we have been working with for the cable barrier fence. Um, based on the recommendation of our uh traffic engineer looking at the average speeds on on Hil Street, which they
determined were about 40 miles hour. Um, so there's two different levels of ratings for this particular uh fence. There's um uh the weight the weight of the designed vehicle uh which is we're using a
15,000lb vehicle. The other option would be a 5,000lb like a pickup truck. Um and we can either use 30 mph or 50 mph. So to uh be conservative and um based on our traffic engineers recommendation, we
are the design vehicle is the uh 15,000 lb vehicle traveling at 50 mph. to your question um John about um the impact angle being you know at an
angle rather than headon. We did ask the fence manufacturer to do some investigation into what uh what impact that would have on the design of the fence. And
based on their analysis, we thought that it would still be appropriate to design to the M50 vehicle um standard. traveling >> but if
>> traveling along Hayel Street and getting out of control. In other words, it's uh highway barriers are designed not to they're not like barriers in secure facilities like military op um well or embassies where
you're designing to prevent a terrorist attack where people go head on. This is a this is a a roadway kind of scenario and um vehicles don't >> head into barriers at 90 degrees at 50
mph because if they did there's no there's no barrier on earth no cable barrier on earth that can be designed to resist that 90° it's it defies the laws of physics um you know you'd have to repeal uh uh
new newton's laws of physics which haven't been repealed for 300 year so since he's been dead. >> So it has to be clear as to what we're we're doing here. We're a roadway situation. Um is that understood by the design
team? >> Uh we we understand uh your point. I think um if if there's a different design standard that the the owner or the KSBC would prefer that we design to,
we're happy to do so. We felt that in this particular case, um a roadway barrier, as you know, John, is is is designed to redirect a a vehicle back onto the road, but is not
necessarily designed to protect what's on the other side of that barrier. So in this case, because we have a playground um right on the other side, we felt that a um
just a guardrail was not our recommendation. >> No, I I agree with that. I I just think that to design a cable bar, you know, you can design big cable barriers and small cable barriers, expensive cable barriers and less expensive cable
barriers. We have to fit the design to the need and not overdesign it. And as I've pointed out in the past to you, um, you cannot design a cable barrier to have a 15,000b
vehicle hit it head on. It just doesn't work in terms of the physics. You can design barriers. You can design inertial barriers, but that's not what we're getting here. We've got a cable system. And if you do the numbers on the cable system, you find you can't do that. You just can't do that with cable
barriers. It just doesn't work. Um, >> okay. Well, hi, it's Lee. I thought I'd just step in and say, listen, we're using a fence that has been tested for certain abilities. We're using criteria that's been given us by
professional traffic people. We're not designing this fence. It already has been designed and tested. It does what it does. Uh John, you may have an opinion about what it can do, but they showed us good news and it does what it does. >> Question is, what does it do?
>> So, we're using that fence based on their criteria. I can't I can't do the um we can't do the So, I'm not exactly sure what you're what you want us to do at this point other than use this standard fence, the standard cable
system that they do. You could argue with the fence manufacturer that it doesn't do what you think it does or they think it does, but we're going by their criteria and their information. >> What is their criteria is my my question. >> It stops
>> Go ahead. Go ahead, Jenny. >> It stops a 15,000lb vehicle traveling at 50 miles hour at a 90° angle to the fence within 3 ft. >> Could you Could we get a letter or something or some calculations from the company? >> Sure. to that because I think that's not
true. Um, >> well, they show a video of it and it might be doctorred, it might be AI, I don't know, but they show a wonderful video of this monster truck going right into the thing and God go God bid it stops. So, um, all we can do is uh is go
by that, but we will send you the information we got. How's that? >> I'd like to see it. Yes, absolutely. Because >> you got it. >> I've experience it doesn't work. um put that unless you have unless you have a a barrier which is so overdesigned
relative to what we need and therefore overly costly relative to what we need. Um >> if I can just interject for a little bit. Um, I think that the other um option that they gave us, which was a um
a a stone wall for, not to get too into it, but a stone wall with um footings that went like four feet down, right? That was the if you wanted to stop, we're going to stop it, right? However, you want to take into
account the person in the vehicle as well. Um and I I think the people at the meeting uh we felt comfortable with this type of for the for the in terms of of cost and what needed and certainly cost
was not the factor in in my opinion cost was not the factor in a situation like this. The situation is you know with with the with the police chief there um and and with other people there that the traffic engineers and things like that
who understand what is traveling down that street. Are we going to be able to um to stop, you know, to prevent a vehicle from from going into the playground? Um and and I think that's what we went with
the protection for the students and protection for the driver, too. Um I think it's a good idea to get those parameters just so we can have them. you know, we can put it in a packet so we can we can have them available. Um,
that's my take on it and I know I've been harping a lot on it and um and asked for additional input and additional people there and all that. >> Okay. Having designed barriers before, I'd like to see their calculations. Sure. >> Because I don't believe what we're being
told here. >> Okay. And if I'm wrong, I apologize, but you know, I've done the analysis of of the inertia of the vehicle, and they're not designed for a 90° impact. And you cannot design a cable barrier for 90°
impact, >> okay? >> That stops a vehicle within 3 ft without doing so much damage to the vehicle and and putting the life of the driver in in in jeopardy. And that's not what highway barriers are for. They are they are
meant to stop a vehicle gently so that people don't get killed who are in the vehicle. So we do not want to overdesign this because we we're not doing anybody a favor and it's going to cost a lot of money and the foundations for the type of barriers that you use in an embassy
or a military installation. The foundations are enormous. Um >> and we did not go with that option. >> No, we did we did go with that option is what I'm here. the foundations for a cable barrier are enormous >> if if you overdesign it.
>> So So I'm what I'm asking for is some clarity on the design. >> Okay. >> Um a set of calculations or something or video or something. We need to look at this a lot more than we've done so far in my view.
>> Okay. >> I think the cable barrier is perfectly fine. Uh, I think we need to talk about the aesthetics of it um, a little more and I don't, you know, I don't want it I would personally not like it to look like an
Amazon warehouse type of thing. You know, we need to integrate it with some landscaping and I think Lee had the idea of not using this three-foot concrete area that we've been talking about, but having a more landscape.
>> I think that's That's our next >> we're working >> Go ahead, Jenny. >> We're working on integrating it with the landscape with having that zone in between be landscaped and we're we have a plan and we're meeting with DPW. Um >> our next meeting >> later this week. Yeah.
>> Tell us about that. Okay. So, I think LBA knows what we're looking for. >> Yep. We'll share some we'll get some structural calculations for you, John. Madam Chair, um we've heard from it and they're asking for us to speak right into the microphone like this when
you're talking because it's just low on the call. So, thank you. >> Okay. >> Um also, as far as the liaison report goes, just for folks, um the parking at the church is one of the things that we're working on, uh so that we can park teachers there and potentially
contractors. Um the parish is going through a discernment process about what they're doing with the the two churches that they have. Um and we heard from um our liaison at the church at um at the
parish router that they expect to have a formal announcement from the committee that discernment committee um after January 22nd. So we should know something hopefully later this week. Um and the feedback is that they don't feel that there will be any decision that
endangers the opportunity to help the town work with parking. So it's just sort of more detail on how we can then go forward with um a licensing agreement for that parking. >> Okay. >> Thank you. >> That's all. Thank you. >> Um I will bring up the um we all
received the 90% design docs. If um anybody has any comments, if we could send them back to maybe we'll we'll send them back to Jenny um by email by the 28th if you
want that to be incorporated um into their submission to the MSBA, but after that date, it still will be addressed. It just wouldn't be in um included in the MSBA submission. Um, I will report that we we've had and
continue to have um numerous meetings on furniture. Um, not as easy as it sounds, but there's been um we've had multiple meetings. We're having a test day where they are actually bringing in furniture
into uh Kilum gym and for Rise. They'll do it for Rise and they'll do it for the elementary school where teachers will just be able to walk and staff be able to walk around and say, you know, out of these five chairs, this is the one I like and and all that kind of stuff. Not
worrying about colors or anything yet, but just functionality. Um, just to help us kind of get down that process. So, that will be a big a big to-do as well. Anybody else for leaison reports?
Okay. Okay. Um Justin financial review. >> Share my screen. >> All right. And Kirk, you've had time to go through all of these?
>> Yes, everything looked fine. >> Thank you. >> Okay. Uh so we currently have a construction budget budget of 101 uh million521,394. Uh despite our uh estimated savings
throughout our different packages, we're going to stay at the 101 for a budget until we uh our bids are due. Um spent to date for architectural engineering, we have $4,470,995. Um
for administrative costs, we have spent a date of $2,266,576. And we currently are running showing a project budget of uh $130,1,783 which will um be adjusted as we get our uh project bids and and um general
contractor bids. We we talked about commitments with um the clerk and the um church pardon contracts, but we don't uh we have approved budgets, but we don't have I think Jane, we're going to have contracts maybe next month or possibly
coming up. >> Yeah, it should be later this week actually. Um so I apologize. I don't have that for the board yet. I wanted to run a couple of things by council. We're just waiting for a one piece to come in. doesn't materially change anything, but that gives you the document that you need. >> That's it would just be a document at that point.
>> Yeah. And it can be approved at that point and then we'll be paying the invoices. >> That makes sense. Y >> sounds good. >> Um we don't have any budget adjustments. This was from the last meeting. It should have been uh grayed out, I believe, with the um this is from the
previous um modular project um invoices that we had. That's the PO that we had from last month. We have uh two invoices. Um one for LBA and one for K's project leaders.
Um I had the totals and then I just lost it. Do you have the totals? You want to read? I'll do it again. >> Yeah, do it again. That would be good. Do not have the totals because I did not add them together. Let's go. It's five. Make sure that's right.
Yep. 568. So LBA's invoice is 56870534 34. Okay. >> And then we have a Collier's uh invoice for 33,000 uh $733. >> Nice numbers. Do you want to take a vote on that now? >> Okay.
>> Hold on. Let me get to the Do we have an invoice number on these? Uh um LEAS is 23 025 >> 025. Okay. Um motion to approve the
invoice from LBA uh invoice number 23025 for 568 million75,0.34. >> So 568, >> 705 >> 34 >> 34 cents. Right. Is there a second?
>> Second. >> Seconded by Pat. Uh, any discussion? >> Yeah, I have one quick question. Um, Jenny, in the um the LBA invoice, there's some backup from Terra, Inc. that includes line items, the early
release package, but we didn't do the early release package. So, just wondering how that works. >> Yeah. So, um, Terara Inks feed the backup is only included because there's one item on there, which is the, um,
tree survey and protection plan that is, um, an additional service that we're tracking. All of their other fees are included in our basic services and um, Terra, Inc. broke out a separate just in structuring their fee, they broke out a
separate fee for preparing that early package. as it happens, we actually did a 90% early package. Um, so we've already done all the work, which is why we're allowing them to bill for that. Um, but that's all in basic services.
>> Okay, thank you. >> Does that make sense? >> Yeah. >> Thank you. >> Any other discussion? >> Okay, we're going to the vote. Um, Pat, >> yes. >> John, >> yes. >> Chris,
>> yes. Yes. >> Greg, >> yes. >> Yes. Carla, >> yes. And that passes. Thank you. Move to uh accept invoice number 1132845
from callers for $33,733. >> Is there a second? >> Second >> and seconded by Pat. Any discussion? Uh going to the vote. Pat, >> yes. >> Yes. >> Chris, >> yes. >> Mark,
>> yes. >> Greg, >> yes. >> Nancy, >> yes. >> Carla, yes. And that passes. Thank you. >> Okay. >> Thank you. >> Um, as I mentioned before, we have the far forecasted uh costs for the uh
parking at the church and uh for the clerk's salary. uh our cash flow um after these invoices will be pretty close in line right with what we are projecting. Um I think I do this every meeting and every project I skip to the graph
because I think perhaps a better representation of what we're trying to understand. So, as we move on, you'll see this red line come up just a little bit. And as we get into construction, that's when that's when our costs from all the um subcontractors and general contractor
and requisition fees start to ramp up in costs. Any questions on budget? >> Yep. Sure. >> Not yet. Hi guys. Um, in the packet you sent me, there were three invoices. Um, are we not going to approve the third one?
>> Well, it came in. I didn't have uh it didn't come into the same amount of time for the financial team to review. So, I didn't I just figured I'd provide an entertainment to approve it, but it's not in the budget that we just reviewed. >> Okay. So, we'll approve it next one. Okay.
>> Thanks, Josh. Okay. Request uh you going to do the request for proposal updates. >> Sure. So um we've received uh proposals for a few things. Uh one
being the tax consultant. Uh I've obtained some um availability from the two consultants that provided uh their proposal so we can meet with them and review what exactly um how this will work and to get a better understanding
of of um you know investment versus return on on what they'll provide. Uh so hopefully we'll be setting those up in the next next week so we can sit down as a group and and understand those proposals a little bit better. Um we have our proposals from our code review
team um that we're weighing out still. There's some questions that we've gone back and forth with a couple of them mainly being making sure that the steel uh peer review is an actual CRP review that's that's needed per code and not just a structural design. Um and then we
have our construction materials testing which is also being balanced uh to confirm we have the right information. And once we have that, we'll be able to um share with the public and pass it along as far as our recommendations for approval. >> Okay. Was anything out of um was
anything unexpected >> with the vote the pricing? >> Yeah. >> Um not really un unexpected. The tax consultant um I don't really have that much experience with so I didn't really know what to expect, but there was a um $100,000
value. I didn't they kind of gave an estimated of what it might cost for similar projects. So, I didn't really anticipate it being that much, but we'll find out when we meet with them and review the details. >> Um, we did tonight the bids for the early switch gear was due and we did get
some of those pricing which came back really good. I don't think I can actually share the numbers yet, but um they look great. So, we're trending towards the budget. >> Okay.
And did we get an even say how many bids we got? >> Two. >> Yeah. >> Okay. Any questions? >> Um, what does a tax consultant actually do? I This is out of my field. What do
they do? >> So, the great question. The understanding is that we're we're looking to hire an adviser to help the town apply for any and all applicable tax incentives um and grants that are available. >> So, this is not just tax, this is grants
as well, right? I kind of push I I'll take responsibility when when we went to a um when I went I don't know a couple of years ago to one of those um story of a buildings that the MSBA puts on I you
know different groups get up and talk about their story of their building and one of the things that was highly recommended was this tax consultant. Um, and part of it was for all of the grants with the inflation reduction act and all
the tax incentives and all that stuff. And they said to their recommendation was to make sure you get somebody in early. So in case you have to modify, in case you have to design a certain way in order to get certain tax incentives or rebates at the end that you should have
somebody on board who specializes in that. And it was a very specialized group of people. um like firm that would do this. So that's why we're bringing them on. Sorry >> if I could add just a little bit more to
that. Um, I think the design team will get you any document you need to support submission to a grant and we as the OPM will certainly assist you, but neither of us are really experts in this. And I think having that consultant, that's
something that the town is going or the district is going to be doing is really submitting on those grants and and the timing on those grants and everything and having an expert in the field that could help with that. I think that that's the other real big part of this is that they're making sure that we're getting the documents in in the right
time period and and and getting everything submitted so we don't lose out on on potential grants. >> Thank you, Mike. >> Perplexed, >> still a mystery to me, but there we are. Okay. >> Well, when the money starts rolling in, you'll be happy, right?
>> Well, that's that's my question. Does the money start rolling in? I mean, what do they do? Do they do they do they get more than they we spend on them? Is that that's the >> I mean that's where you want to talk to. >> Yeah. That's that's what that that initially I mean if they they like I
said they were recommended it was that MSBA was there people were talking about it. That was just something that I said we have to look into at least, right? >> It's government at work. It's strange. Strange to me, but >> yeah, John, if you recall during the
selection of the HVAC system, um the the IRA provides really significant um funding for um installing these geothermal wells. So, I'd have to look back at at at our projections of exactly what we anticipate that credit to be to
the town. But it was over a million dollars, I believe. So, um, but it is like a specialized um filing through the IRS, and that's why we need a tax specialist. >> Okay.
>> Okay. >> I don't do my own taxes. Not to not to backtrack a little bit, but I was just curious if it's out of order if I could ask to review the switch gear bids for the early release package. >> Uh, it's possible. >> I'm not sure. I'm not sure the the we
just got the bids in, so we haven't like reviewed them and and gone over the details. So, I'm not sure we can actually share with the public just yet. Uh, but >> proposals aren't public. >> It's not the public. >> But if we share in the meeting, would that be the >> No. Can you can we bring
right hand with you, right? >> Yeah. Not not right now. Not this moment. >> Yeah, sure. I can >> Thank you. >> Um I don't have the agenda in front of me. What's next? >> I think we're other
no >> invoices and the commitments we did >> LBA's uh amendment. So, we have an amendment that um I believe it's uh 19 and 20. We we went forward with 20 but
not 19. So, just to kind of inform the group, we need to uh revise what's called an attachment F uh just to make sure that LDA's contract shows exactly what what uh what is current so to void that other amendment that we didn't move forward with. So, um I'm not sure if
that's a uh I think it's a a voting item, but just to be sure, just to tell the group, that's what we're going to do. So, we'll bring that to the group next time. >> Say that again for me. >> So, attachment F >> breaks down what is um in the contract
for the designer for LBA. >> Yeah. >> Um it lists out all the amendments and the values. We have gone forward with amendment 20 and we didn't go forward with 19. So, that updated attachment effort should reflect the fact that that's what we did. That's that's all.
Yeah, look look look at that. Make sure we didn't miss anything. >> And then proposal update. >> Uh we did the proposals updates and then I'll do the schedule review. >> Yep. And and you're all set with everything under commitments, right? >> Yeah.
>> Do the request for proposal updates. So we're on five CPL >> schedule. So, we're getting close to uh the date where we're going to be I think it's I think it's next month that we're going to be submitting uh the 90% package to
the MSPA. Um let's see. Yep. So the 10th, so uh February 10th, we'll be submitting uh our the building committee meeting before that we'll be voting to approve to submit that submission just
like we've done with the 60 and the uh prior. Uh we now that we I think we talked last meeting about the um the committee that will be reviewing the general contractors that will be kicking off next week. We'll set up we'll be setting up a meeting to review with that
committee um that process and getting everything started. Um and yeah, we're we've received our switch gear packages, so we're in good shape. >> Okay, any questions so far?
No questions. Okay. So, we're going to the MSBA the um design submission the 90% by the end of the day on Tuesday, February 10th, >> right? >> Okay. Perfect. Okay. Look at that. We're on um approval of um
the 1215 meeting minutes. Perfect. >> Do we have a motion? >> Oh, sorry. Go ahead. >> I have an amendment >> to the minutes um on page two. At the bottom of the page, there's a
vote on a motion that includes me voting in the affirmative, and I was not at that meeting. >> Okay. >> Bottom of page, too. >> Yeah. That right there. Um >> Okay.
>> We when we do these meeting minutes, just we we watch back the video of the recording and it's on another project. It's It's helped a lot to when we make the motions, it's we clearly state who it is just just moving forward. That's that'll help definitely with any kind of errors or because sometimes it's really
hard to hear who who stated it. So make that correction though. Sorry. >> Any other discussion? >> My motion motion. Yeah. Move to accept the 12:15 2025
meeting minutes with the additional um amendment from Grapes. >> Second. >> Seconded by Pat. Any further discussion? Okay, we'll move to the vote. Um Pat, >> yes. >> John, >> yes. >> Chris,
>> yes. >> Yes. >> Nancy, >> yes. and Carla. Yes. Perfect. >> Okay. Um do we have any items um for our next meeting that people would like to bring up?
You guys are good. Okay. In our next meeting, we have it as the 16th, the 9th. Okay. We have XLP on there for I have it on there for some reason,
but we have it for March 9th. >> February. >> February. >> February. >> Yes. Thank you. In the wrong month. Okay. Okay. So, our next meeting is u Monday, February 9th at 7 um
right here. Next door. >> Good. >> Okay. Um move to a journ. >> Second. >> Okay. No debate on this one. Pat, >> yes. >> John, >> yes. >> Chris,
>> yes. >> Yes. >> Craig, >> yes. >> Yes. >> Yes. We're ajourned. Thanks everyone. Okay.