Start on time in a minute. John. John. Okay. Awesome. All right. Should we get um your We're We're um we're live, Josh, so to speak.
>> It is recording. I'm checking the YouTube real quick. >> Oh, >> RCTV is on. >> Okay, perfect. >> Yes, we're live. >> Okay, wait. Thank you. Um I will call the March 30th Kllum School
Building Committee to order. We are um virtual this evening. Um, and I will do a quick um roll call vote. Um, Pat, let's go to Sean. Sean, >> here. >> John,
>> yes. >> Chris, >> here. >> Kirk. Oh, Kirk is not here. Ed >> here. >> Greg, >> here. >> Nancy >> here. >> Thank you. And Carla's here. And Pat >> here as well.
>> Pat's here as well. Super. Um we we will hopefully have a quick meeting tonight. We're going to have um just a quick review of the agenda, public comment, um any liaison reports. We will talk about um the pre-qualified contractors
and have a vote on that. Um and we're going to talk about authorizing documents to be issued for bids. And then we'll talk about future agenda items and um next meeting dates. Um we will also um that's it. We'll talk about the next
XLT and the um KSDC meetings and then adjourn. So I will start if there is any public comment and I don't think we have anybody extra on here. No. So we will move to um any liaison
reports. I don't know if it's officially a liaison report, but I think >> talk internally recently and I think we're going to be reaching out to the the abutters in the near future to kind of have a a quick meeting with them just to give them an update of the project so they make sure that they understand kind
of the timeline and everything. We've had a lot of town meetings and uh in in this meeting we we talk about it all the time, but we want to kind of reach out directly to the abutters and and just give them a a more one-on-one kind of a heads up on that. >> And I can't remember when we were
talking um we were talking about doing it in April, right? Like the third week in April or something. >> I think midappril we were going to work around the April vacation week. We weren't going to try and hit people while school vacation was going, but other than that, somewhere in that range. That's right. Yep. Perfect.
Thanks for bringing that up, Mike. >> Anyone else? >> Would you like me to attend that meeting in person? >> That would probably I think we're going to try and do it maybe at the school so that way that we're not inconveniencing the neighbors too much. Um once we get a
confirmation, we'll make sure that you're on that invite. >> Okay, >> perfect. Anyone else? >> Okay. Um we will also have one of our up you know hope hopefully our next meeting one of our upcoming meetings we're going
to have um a presentation to the committee with the um the site um development and um the the just the look of the outside of the school and pavers and um all of the
playgrounds and things like that. and we're going to invite the parents who were on that play the those playground committees to and kind of see the final um renderings of their work as well. So, we get to see a lot of the stuff in our
individual meetings. So, but it's nice for the committee to kind of see what it looks like. It's it just brings it to a different level. It's kind of nice to see. Okay, Justin, you can take it away.
All right. So, we had uh a significant interest in the project as far as uh contractors that provided their their uh qualification statements and information. Um as you can see from the list, I think we have a pretty good list. Uh as far as the to start off
things with the general contractors, um we only had one that we had to disqualify, which was generally uh revolved around their financials just not really being up to the the standard that we had. uh as far as measuring against what we wanted and the caliber of this project. So, uh I think we still
have a really good list of of general contractors uh that we'll be providing a bit hopefully. And um I think that's pretty much it as far as general contractors, but uh other contractors, we did have um a few
addendums that we needed the everyone to acknowledge. Uh three of them in particular. Uh we pretty much did everything we could to uh in addition to the notifications that were sent out via bid docs uh to let them know that they hey you need to go in and acknowledge
that a good amount of them did after we kind of nudged everyone uh for additional second time um to go in and acknowledge those addendums. But we we probably had uh I think it was Mike around 30 disqualifications in total and
maybe a little under 20 were because of not acknowledging addendas. Um so I don't think the ones that were uh necessarily lost due to that situation were um damaging in any way. I think we
were I think we're in really good shape with the contractors that we do have and we did qualify. Um, I think a lot of the contractors that we did qualify scored very high and um, uh, what else information I can provide?
Um, >> yeah, Justin, if jump in on that, I think, you know, when I first heard that we had potentially 30 disqualifications, I was a little surprised, but going through, like you said, about about twothirds of them were were not
acknowledging the addendums even after after we had a follow-up. And I think the other third you you indicated for the most part those were kind of maybe smaller contractors that were trying to that maybe were qualified to do that type of work but maybe not at at at the scale that we're looking at on this
project. >> Exactly. Yep. And that was that was p primarily measured with their uh typical finance statements and and looking at what their historical projects were versus what we had and the values of those projects.
>> All right. And then the last but not least, everybody's favorite filed submit is elevators. And uh we didn't get any and or we got one initially. Um we rejected it and re repalified and
did you get one again? Is that >> we actually didn't get any? >> We didn't. >> So um the recommendation on that would be to make it an open filed subbid. So it would still be a filed sub.id. just would not be pre-qualified.
So, as you're looking at the list here, even with the rejections that we had, you can see we still have a at least four or five biders on every trade other than the elevators, which is really going to be an open bid now. Um um and I think that's a really overall uh a good
list for for us to be working with. >> And Mike, that elevator situation is not typical is not atypical for projects. >> It's very typical. That's exactly right. It's it's it's kind of the way every project I've done over the last
last five or six years have gone that way and probably longer. Um but at least the last five or six years that that's pretty common. >> Great. Thank you. Anybody have any questions? And if you have questions, just you can
unmute yourself and shout it out too. No. Okay. Thank you. Um so we are going to have a motion to um approve the pre-qualified um
contractors contractor and um file sub biders. Motion to approve the uh contractor list and filed sub bidder list as submitted. >> Second >> and seconded by add any discussion.
Okay, seeing none, I will go to the vote. Pat, >> yes. >> Sean, >> yes. >> John, >> yes. >> Chris, >> yes. Um, Ed, >> yes. >> Greg, >> yes.
>> Nancy, >> yes. >> And Carla, yes. Thank you. That motion passes. And then, um, we wanted to, um, the the final bid document. We wanted to this
committee to just vote to authorize that bid document to be issued for bid. So, we just um kind of want that um formal approval that we want it um sent over to um to be bid. So um if we
could have I should ask if there's any discussion on that. >> So Carly, this these are the documents that are being prepared for the project. Is that what you're talking about? >> Yeah. So, it would be the 100% bid documents that are actually going to be
submitted um to go out for bid. Um they are going out I want to say it's is it April 7th, Jenny? Um >> yeah, >> they it's being prepared. It's going out April 7th. um it'll go out for bid um by
is it May 19th we will have um we will open those bids and and and have a um have a general contractor and file subitters as well. >> Carla, could you um could you remind me
what the status is of the um reviews uh structural peer review and stuff like that? I may have lost that somewhere. What's uh what's the status on that? >> Jenny, do you want to >> or >> I can take I can take this one. Uh we we
had each of those uh reviews performed and we've passed them on to LBA who's uh reviewing them and has incorporated what they have agreed on so far into the drawings and we're going to meet be meeting with them uh I think in the next
uh week or so. Jenny, I think we we requested to kind of bump that date out uh to review as far as I understand, but either way, we're going to be sitting down with them to to review their initial comments uh with the ones that we don't necessarily agree with. >> Can we be kept in the loop in terms of
what those comments were and what the responses were? >> Absolutely. >> Uh sure. >> When will that happen? And I'm I'm thinking about, you know, we should get that squared away before we issue any bid docks.
>> So, as far as I understand, they will it will be the uh the items that we do agree with will be uh incorporated into the bid documents and any anything that is not necessarily agreed with or just following up with information will be provided to the consultant for review.
Uh, if you'd like, I can send you a copy of the initial comments >> and it can be issued by addendum at a later date. >> That's true. Yep. >> Yeah, we um have our written comments uh that we sent to you, Justin, on Friday.
So, I we don't have the contact information for fourleaf, but did you send those on to for leaf? >> I did. >> Okay. So, so those can be shared with you with um the school with this committee if um you all would like or is it just John or would everyone like to
see them? >> Well, I think it's important that we we understand that there are no substantial comments, you know, huge comments. Sometimes there are some pretty zingers in in there. And when you do a review, it depends how qualified the review
person is, of course. But um uh you know, the review should not be taken lightly. Let me put it that way. It's not it's not a formal process. It's not a you know, you just do it and it's ignore it. It's um >> it's a it's a safety check and it it needs to be given some respect. And I'm
not sure we're giving it well maybe we are giving it respect but I'm I'm not seeing I'm not seeing feedback from the uh the architect or the engineers and therefore we're not able to monitor it. So I would I would certainly like to see that what they are. Yes.
>> Yeah. We'd be happy to share that with you >> and then we will have um the next um KSBC meeting John will be on um April 13th. So if you have any issues um if
you have any issues and you find out before that um let me know and we'll get it on the agenda. If not you can um you could bring it up in liaison reports but if you have it before that um let me know and we can get it as an agenda item to help. Well, I'm just yes, I'm just
keen that you know everything is going getting squared away and if the things which are not agreed to by the um the architect or their team um those things kind of uh hang out there and uh it's
it's okay to issue an addendum to cover that but uh it's not the right way of doing it. It's not the best way of doing it. >> Sure. >> So should get them squared away before >> suggesting are you able to send that out those comments out to the committee? That would be great.
>> Super. Thank you. >> Anyone else? Nancy, do we want to um >> Yeah, I'll make a motion. Motion to uh uh vote to issue the 100%
uh bid documents as prepared, I think, is the way it should be. >> Second. >> Seconded by Ed. Any other discussion? Seeing none, >> I just have a question about um this is
this open shop or union or just >> whatever. >> It's prevailing wage merit shop. So it can be union, it can be open shop. It's a combination of both, but it's prevailing wage. >> So there's no restrictions by any of the general contractors.
Um the general contractors on the uh nonfiled sub bids have the option if they're signatory with a specific trade, they would more than likely, for example, if they're signatory with the carpenters on any of the non-filed sub bids, they would not have open shop
bidders. They would only go to union biders. But that that's at their discretion based off their agreements. see how it plays out. >> Great. Anyone else? Okay, going to the vote. Pat. >> Yes,
>> Sean. We'll come back. Se um John, >> sorry, Carla, my my mute button is not cooperating. I'm a Yes. >> Thanks, John. >> Yes. >> Chris, >> yes. >> Ed, >> yes. Greg, >> yes. >> Nancy,
>> yes. >> And Carlos, yes. Thank you everyone. And that motion passes. Um, so future agenda items and next meeting dates. We have listed the four um next KSBC XLT meetings and those we have
corresponding to be before the KSBC meetings. Um, we came up with this schedule um to match the I as long as our bid um date stays on target. If our
bid date shifts, we're going to have to shift these meetings around. though. Um, our next KSBC meeting will be and and I misspoke to you, um, John Coot before, the next KSBC meeting is 4:22,
um, which is a Wednesday. So, if everybody can just take note of that and then, um, the following one will be on, um, Thursday um, and then our next one will be on, um, on June 15th. So those are we're
we're going to schedule them, but if there is a shift in the bid date, then we'll we'll have to move those accordingly as well because we we have to take a look at these the the bids that come in and make sure they're good. And then we want the
committee to have access to that um right away. And we want to be able to issue award and notice to proceed to the contractor as as soon as possible. Okay. Anything else? >> Carla, do you want me to just hit a
couple of quick dates of like or kind of what's going to happen over the next month just so everybody understand? >> That would be great, Mike. >> So, we approved the pre-qualified tonight. So, we'll work with bid docs and in the design team to get that issued tomorrow. So, everybody who is pre-qualified will get a notice that
they're pre-qualified. Everybody who's not will also get a notice that they're not. So everybody will have that information tomorrow. Um as we mentioned earlier, the bid documents are going out on the street um with the intent to have them available on April 7th. That's a
Tuesday. Um I believe uh Jenny or or Justin, if you correct me, I think we're looking at the 17th for the sitewalk, which is about 10 days after that comes out. That's a Friday. >> Yes. As far as I understand, that's the date that's the date that's been set. Yes.
>> Right. So, April 17th, we're going to do a sitewalk with the contractors and um and then from there um we've got a couple more weeks till the bids are due. The bids will be coming in on um April, sorry, May 5th for the filed sub biders.
May 6th, sorry, May 6th. Um the file subsiders typically are about two weeks before the GC bids. Um, so we get those in, we evaluate those, we'll issue the list of uh results and then that those results go to the GC. That's usually about half the value. So that's our
first indication of of where we are budget-wise. Um, so we'll have that information that gets sent out and then as you mentioned uh the the the current scheduled date is is May 19th for the GC bids and that kind of follows along with
your your meetings down here. May 21st is 2 days after that. So we're giving ourselves two days to go through and evaluate those. Um the pre-quall has already happened. So the the bid is pretty pretty minimal lifting if you will once we have the numbers. It's really looking at the numbers, making
sure the bid bond is valid and things of that nature things have signed and stuff like that. But uh again going through bid docs that should help with that process a little bit. And then the goal would be um end of May, beginning of June awarding the contractor. I think we we put a a a section in the contract
that we're asking them not to mobilize out onto the site till after the kids get out of the school and before you know it we'll be uh in the ground and and you know moving forward. >> Super. Thank you, Mike. Great. Anybody else?
>> Just me Carla real quick. Sorry, >> Chris. Um yeah, earlier I forgot during under liaison reports that the select board voted Jane Wellman is the next town manager. So so she will be with us for the foreseeable future here. Um even
though I believe she was anyway before, but >> just an update for everyone else who doesn't know that. >> That's great news for us all. >> Great news, Jane. >> Thank you. Thanks, Chris. Thanks all. Yeah. Um >> I think we have to update the MSBA maybe
again to let them know that permanent. Um but other than that, I think we're good. >> Yep. We have 20 days to do that, too. Perfect. Okay. Um and one more motion. >> Motion.
>> Non debate. >> Non-debatable. Uh we'll go to the vote. Pat, >> yes. >> Sean, >> yes. John, >> yes. >> Chris, >> yes. >> Ed, >> yes. >> Greg, >> yes.
>> Nancy, >> yes. >> And Carla, yes. We're ajourned. Thanks everyone. Have a great night. >> Thanks, girl. >> Take care. >> Everyone ride safely.