WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=nOauEzCtaUY

NOTE
MEETING SECTIONS:

Part 1 (Video ID: nOauEzCtaUY):
- 00:06:22: Meeting Start, Roll Call, and Agenda Overview
- 00:09:11: Budget Review Request and Approval Discussion
- 00:16:57: Reviewing Project Budget and Committed Costs
- 00:20:47: Approval of Multiple Invoices for Payment
- 00:27:11: Cash Flow Report, Schedule Updates, and Bid Process
- 00:31:51: Approval of Prior Meeting Minutes with Amendments
- 00:33:48: Future Agenda Items and Closing Remarks


Part: 1

1
00:06:22.800 --> 00:06:39.680
the select board room. >> Okay. >> Well, I'm very grateful to that you could be there. >> Can you see us? >> We can see you. Yep. >> Can you hear us? >> I can hear you just fine. Yeah. Okay.

2
00:06:39.680 --> 00:06:56.720
I'll remove myself from the meeting now. Happy meeting. Can you >> see the participants? >> Actually, yes. Change that to view. If we go to there's a few different options. This

3
00:06:56.720 --> 00:07:14.000
part galler. We can do gallery if you want. >> Yeah. >> Yeah, I think that's better. >> Okay. We can also do multi- speakeraker if you wanted to do that. Are you going to be sharing in this meeting or is it >> I probably screen sharing. I'll share with >> Yeah, you can change it here too if you want like during the meeting.

4
00:07:14.000 --> 00:07:30.160
>> You can change the log on. >> I'm on Zoom. So, >> so you'll be able to manage that. All right. So, we're good. >> Okay. >> As long as you can see like have a whole ton of like public comment. >> Do you want me to leave it on gallery right now? >> Yeah, that I think that'll be because

5
00:07:30.160 --> 00:07:45.759
then once I bring I share my screen, it'll just show up there, right? >> It should. Yeah. >> Yeah. That's on his boat. It's all safe. It's good. >> It's a nice boat.

6
00:07:45.759 --> 00:08:02.960
>> That's not great. We good. Be all set. >> Should be good. Yeah. >> All right. Call the meeting to order. >> Uh so I'll call the was it the May 21st Kllum School Building Committee meeting to order. Uh we'll start with a a roll

7
00:08:02.960 --> 00:08:20.560
call attendance. Um John C. Yes. Chris Haley, >> yes. >> Kurt, >> yes. >> Ed Ross, >> I got word that Ed was probably gonna be late, so you may join. Greg Steppper >> here.

8
00:08:20.560 --> 00:08:37.519
>> Nancy Tumi >> here. >> Carl is not here obviously. Uh Sean Brandt >> here >> and Pat Tomkins here. Uh just a quick overview of the agenda. Uh we'll have public comment, liaison reports,

9
00:08:37.519 --> 00:08:53.519
um a financial review, approval of invoices and commitments, um an update on the schedule, and uh approval of prior meeting minutes and um

10
00:08:53.519 --> 00:09:11.200
future agenda items and the next meeting dates. So, we'll move right into public comment if there's there's no one in the room. Um does anyone online? Doesn't look like it. Move past that. On to uh liaison reports.

11
00:09:11.200 --> 00:09:33.200
Any liaison reports tonight? >> Seeing none, we can move on to the financial review. >> All right. >> Then I'll turn it over to Justin screen. >> I think it's the first item, the BRR. I was going to start with that. >> Yes.

12
00:09:33.200 --> 00:09:51.560
>> Yes. Yes. >> Okay. >> MSBA budget review request. >> Yep. >> So, um the MSBA uh approved the final version of the BRR. Um second

13
00:10:08.080 --> 00:10:29.279
sharing. There we go. Um, okay. So, the BR is uh it adjusts the budget uh for all the soft costs that we've had to date. Um, this takes the owner's uh owner's contingency and

14
00:10:29.279 --> 00:10:44.000
um it takes the owner's contingency and all the adjustments that we've had today budget and um reconciles all those numbers and brings us up to uh up to date financially.

15
00:10:44.000 --> 00:11:00.560
Um they're like I said before these are only the soft cost adjustments when we get into construction they the R will not incorporate um the construction change orders that'll be at the end of the project. Does this have any real positive or

16
00:11:00.560 --> 00:11:16.640
negative effect on us budget wise? It's no it's just the numbers moving around. >> Okay. So it's not any adjustment to the total uh reimbursement that we got. So you have moving buckets, moving money funds within the different buckets. Right. Okay.

17
00:11:16.640 --> 00:11:43.440
>> Right. Does anyone have any questions on that? Anything else on that? Justin. Yeah. Any questions from so that'll be uh I think we need to move forward with um

18
00:11:43.440 --> 00:12:01.640
with having the town execute that and have it sent back. I think not 100% sure but I think we need to have a vote on that basically uh saying that the building committee wants to move forward with the town executing down at the bottom at the signatures.

19
00:12:01.839 --> 00:12:18.720
>> Justin, this is Mike. We certainly can vote on that, but just so everybody knows, this is just confirming all the items that were previously voted on by this committee before. So, it's just >> tying out the MSBA budget to our budget, but uh no no harm in voting on it.

20
00:12:18.720 --> 00:12:37.680
>> Move to um um let me say move to ask the um what was it? the the town manager, the superintendent of schools, and the chair of the school committee to authorize and approve the budget

21
00:12:37.680 --> 00:12:58.639
adjustment as set forward in uh the letter from Thomas Millis Chesky dated 1st of May 2026. >> Second. Any any discussion? >> Yeah, Pat, sorry. The the date on this is going to be May 1st of 26.

22
00:12:58.639 --> 00:13:14.079
Who who are we having signed? We've got Dr. Turner, who won't be the superintendent for another two months, and Tom, who hasn't been the chair for 10 months. >> Okay. So, should I say chief executive? Well, I said I said the chair, whoever the chair is now, right?

23
00:13:14.079 --> 00:13:30.399
>> Yeah. No, I'm just I'm just saying the actual before we before we execute the actual letter, >> it needs to be updated for both of those signatures. Yeah, it needs to be amended. >> I would say just you can just cross it off and hand write it in and and it as

24
00:13:30.399 --> 00:13:47.680
long as it's done before you sign it. >> Can we can we amend that motion to be to to the signatures um by the town manager, the chair of the school committee, and the current superintendent of schools?

25
00:13:47.680 --> 00:14:04.000
>> Yeah, I don't know if you listed their names or their >> No, I didn't. The only thing I said was Tom. The letter from Tom was just >> Okay. >> Greg has his hand up as well. >> Yeah. Pat, I was just going to make a couple other observations in this, and

26
00:14:04.000 --> 00:14:20.240
it's obviously a template letter, but there's a couple other places where either there's dates that are designated that are just X's, or in the uh one, two, three, fourth paragraph down, there's a um have not or have selection

27
00:14:20.240 --> 00:14:34.880
bracketed format that has not been selected. that there's this is a clearly a template letter like underneath table two it says you know the exhibit dated and it's all x's for a dollar amount that's all x's I think there's still some other general

28
00:14:34.880 --> 00:14:52.560
cleanup of this letter um in addition to the issue with uh you know who the superintendent is and who the signing authority is that uh another pass should be made through this and make sure that the letter is complete and accurate before it's submitted >> oh Greg I can tell you I won't sign it

29
00:14:52.560 --> 00:15:12.399
until it's accurate I absolutely believe that, Jane. >> I just wanted just wanted to point it out for the uh for the group. >> I appreciate that and I concur. >> So, it won't be dated the 1st of May 2026. >> So,

30
00:15:12.399 --> 00:15:32.480
>> and and we'll be voting to authorize them to sign. >> Yeah. As a document as amended. >> Right. That sounds great. >> Okay. >> So moved. >> Second. Do we have any other discussion?

31
00:15:32.480 --> 00:15:52.320
Everyone okay with a vote on that? >> When will it be? >> Good question. Another question is when is it needed? Um, >> if if we want to wait until get we get the corrected version from the MSBA, we can certainly do that.

32
00:15:52.320 --> 00:16:07.600
>> Yeah. And that's I think we can get that in a matter of couple days from then turn around. >> Yeah. >> When do you need this? Like should we punt on this vote till the next meeting? >> I don't think that I don't think we need

33
00:16:07.600 --> 00:16:23.759
to do that. I think uh we can just go to move forward with an amended document or provide supporting the proper signatures signature design then should be okay. >> Okay. Um

34
00:16:23.759 --> 00:16:39.920
so any other discussion trying to get to my my uh attendance cheat sheet of vote John Coot. Yes. Chris Haley. >> Yes. Kirk McCauic, >> yes.

35
00:16:39.920 --> 00:16:57.279
>> Um, did Ed Ross show up by any chance? >> Oh, Greg Stler, >> yes. >> Nancy Tumi, >> yes. >> Sean Brandt, >> yes. >> And Pat Hopkins, yes. Motion passes. Move on to the invoices.

36
00:16:57.279 --> 00:17:17.839
Go through the budget. Are you there? >> Yep. Okay. >> All right. So, our construction uh value still remains at $101,521,394. Uh as we're getting closer and closer to receiving bids, that will change once we officially receive our uh our trade

37
00:17:17.839 --> 00:17:41.400
biders and our uh GC bids. Um for architectural engineering uh expended to date we have $6,615,63 and uh with a balance of $4,279,397. For administrative costs, we have uh spent to date $2,533,68

38
00:17:41.840 --> 00:18:02.080
with a balance of $6,35,311. uh currently have an FFE and equipment and technology budget not extended yet of uh 3,175,000. And then uh we have the

39
00:18:02.080 --> 00:18:23.280
um current construction contingency sitting at 5,26,000 and then the soft cost contingency or owner contingency is at $775,400. Uh bringing everything to paytime with the adjustments. So the on the

40
00:18:23.280 --> 00:18:49.919
right hand I'm reading the right hand. >> Okay. Sorry. >> Yep. So that we still have a total project budget of 130,1,783. Does anyone have any questions on the budget? pretty stagnant until we get the

41
00:18:49.919 --> 00:19:04.640
boot until we get the bid. >> Yep. So, I'll real quick uh the just a budget adjustment here. This is the uh the final item for the u modular relocation. This was an Amazon bill uh

42
00:19:04.640 --> 00:19:23.840
that was purchased by um um the um facilities department for some temporary playground equipment. And then we have just two committed costs. They're small costs for the uh revertisement of the bids and then that

43
00:19:23.840 --> 00:19:41.600
same Amazon that invoice uh for those items. >> And uh if you guys want to do we'll do I'll do the invoice too and you just do wall pre do both for the invoice uh committed costs and do the invoices. >> You should do the committed.

44
00:19:41.600 --> 00:19:55.600
>> You want to do the the committed? I don't care. I'd love to do it all at once, but do we normally do committed whatever? Yes, we probably should do committed. >> Okay. >> So, the committed cost of the daily time chronicle Amazon business. Is that correct? Those two >> correct.

45
00:19:55.600 --> 00:20:13.520
>> Okay. Um move to accept the commitment committee costs for Daily Times Chronicle at $511.71 and Amazon business for $879.37. Second.

46
00:20:13.520 --> 00:20:29.919
>> Any discussion or comments? Seeing none, we'll vote. John Coot, yes. Chris Haley, >> yes. >> Eric McCormack, >> yes. >> Greg Templer, >> yes. >> Nancy Tumi, >> yes. >> John Brand, >> yes.

47
00:20:29.919 --> 00:20:47.440
>> Pat, yes. Motion passes. >> Up next. >> Did she I did them both at the same time. >> Oh, you didn't? >> Yeah. Sorry. which is fine. I think that's fine for a commitment. >> Yep. >> All right. For invoices, we have uh

48
00:20:47.440 --> 00:21:09.200
LBA's sorry LBA's invoices uh from 4:15 Collier's uh project leaders invoice uh for 56 and uh daily times chronicle uh dated 518. And then we have another uh invoice from the

49
00:21:09.200 --> 00:21:31.039
past month for 518 from LBA. That's it. So there's two LBA invoices, one colit, right? >> No, this is the right. >> All right. Move to um recommend payment

50
00:21:31.039 --> 00:22:01.520
for LBA for the >> Do you have the total The right here um see I'll get it. I'll get it. I just first. Okay. uh move to uh accept and pay

51
00:22:01.520 --> 00:22:19.919
invoice number 23579 to call yours. This is going to be uh I'm sorry for LBA in the amount of $335,8904 uh for work and this is the April one dated May

52
00:22:19.919 --> 00:22:40.640
19th, 2026. Second. >> Any discussion? Seeing none, John Coot, >> yes. >> Chris Haley, >> yes. >> McCormick, >> yes. >> Greg Steppler, >> yes.

53
00:22:40.640 --> 00:22:57.919
>> Nancy Tumi, >> yes. >> John Brand, >> yes. >> Matt Hopkins, yes. Motion passes. >> All right. move to accept and uh recommend payment for invoice number 23727 for LBA for the work of April in the

54
00:22:57.919 --> 00:23:18.720
month of April 2026 in the amount of $164,234.70 >> second any discussion go to the vote John Coot yes Chris Haley >> yes >> McCormack >> yes >> Steppler Yes.

55
00:23:18.720 --> 00:23:34.080
>> Nancy Tumi. >> Yes. >> Sean Brandt. >> Yes. >> Tom Hkins. Yes. Motion passes. Honor roll. Right. Let me get to the next. Okay. Um

56
00:23:34.080 --> 00:23:53.080
recommend accept and recommend before payment uh to call yours invoice number 00001173421 uh dated 562026 in the amount of 82,156.

57
00:23:54.159 --> 00:24:11.120
>> Second any discussion seeing none. Uh John Coot. >> Yes. Chris Haley, >> yes. >> McCormack, >> yes. >> Greg Steppler, >> yes. >> Nancy Tumi, >> yes. >> John Brandt, >> yes.

58
00:24:11.120 --> 00:24:29.520
>> Tomkins, yes. Motion passes. >> Move to accept and pay uh invoice number one YH-H79-6 YWR dated May 19th, 2026.

59
00:24:29.520 --> 00:24:47.279
um for the payment of $879.37 for modular relocation playground equipment. >> Second and discussion seeing none. John Coot, >> yes. >> Chris Haley, >> yes.

60
00:24:47.279 --> 00:25:02.640
>> Eric McCormack, >> yes. >> Greg Steppler, >> yes. >> Nancy Tumi, >> yes. >> John Bat, >> yes. >> Hopkins, yes. Motion passes. just >> Yeah.

61
00:25:02.640 --> 00:25:19.320
>> Okay. This again. Do it again. >> The Amazon one you found. Yeah. So, we did the commitment and we did the influence to get you. >> I thought I did the commitment first before. Yeah. Yeah. As part of the other. So, this would be just invoice, right? >> Correct. >> Why is it a different

62
00:25:19.600 --> 00:25:36.799
944? Maybe that was something. >> So, this is uh invoice number 15. I have it on the screen. 1 Y NH-H979-6 YYR Did I just do that one? >> Yeah, that's what we just did. Okay. >> Yeah. >> Did we do the um we do all

63
00:25:36.799 --> 00:25:55.840
>> uh the times Chronicle? >> Okay, that's the one. Um the move to accept and pay invoice number. >> Two. I got screen. >> Yeah. >> Two 26. >> Oh, it's up there. 648

64
00:25:55.840 --> 00:26:14.799
>> 888 uh for the D daily times chronicle in the amount of $511.71 51826 any discussion seeing none C >> yes >> Haley >> yes >> mic >> yes

65
00:26:14.799 --> 00:26:35.919
>> Steppler >> yes >> Tumi >> yes >> John B >> yes >> Hopkins yes passes cheaters I've asked a couple times the numbers actually

66
00:26:35.919 --> 00:26:55.200
>> um so right now our um cash flow is uh pretty much at 1.8 8 million for our uh actuals and our projected was 2 million at this time. So line a little bit lower than we

67
00:26:55.200 --> 00:27:11.760
anticipated, but that'll pick back up as soon as construction starts. Show you the graph. As you can see, we're trending just below the line. As we as the bids come in, we'll uh certainly be trending upwards. Um we don't I think Mike has

68
00:27:11.760 --> 00:27:27.200
mentioned this before in a couple meetings. So our in our cash flow, we don't typically change it. Um, and but just for one time when we get bring the contractor on board, we'll ask them to provide their cash flow, what they anticipate building, their Rex, and then

69
00:27:27.200 --> 00:27:55.840
we'll adjust and go from there. So that's that is the uh budget. Any questions on budget? No, not online. The next item on the agenda is schedule. >> Yeah. I missed the last meeting.

70
00:27:55.840 --> 00:28:15.120
>> All right. So, so we've made some adjustments as we discussed last meeting. We've extended the um uh we've rebid technically rebid the project extending the bids out uh for filed sub bids and for GC. So our

71
00:28:15.120 --> 00:28:35.279
filed sub bid due date now is um 64 and our GC uh bids will be on 611. uh we will review the results of the GC's with the SBC on the uh 6:15 on the 15th June

72
00:28:35.279 --> 00:28:52.080
and be be voting to approve that that value that budget at that meeting. Um we should be know give providing a notice to proceed to our general contractor the day following um and then getting that contract executed by the

73
00:28:52.080 --> 00:29:15.520
end of June June 23rd. to your right bank. >> Justin, I think the uh it's on there, but the the bid documents were re-released as of yesterday, right? Everything went live on Bid Docs. >> Yeah. Sorry, I skipped over that one. But yes, uh the bid went live at 3:00.

74
00:29:15.520 --> 00:29:32.240
>> And what's the what was the bid date again for the trade bids? It's 64 June 4th. Then 6 11th and we have a meeting 6:15. Correct. >> Got it. >> So the intent would be between the 11th and the 15th to let the

75
00:29:32.240 --> 00:29:50.960
contractor check the DM file come to the meeting on the 15th with a recommendation to award. >> That's uh I believe so. Yeah. >> Yeah. I think the 11th you can file. You

76
00:29:50.960 --> 00:30:07.360
don't go to Dam anymore. >> They love this the first day, >> right? Kind of know who they are. >> Yeah. >> You know what I mean? They've already been pre-qual. Unless there's something funky with the bid that we can't predict and you got to

77
00:30:07.360 --> 00:30:30.640
make a decision. So that makes sense. that targeting issuing a contract. I think you said June 26th. >> Yes. >> Y schedules getting tight.

78
00:30:30.640 --> 00:30:47.919
I know it uh you know arguably it didn't change much because we were going to hold them off from starting until after school >> right >> cut out anyway but you know procurement all those things. So yeah, I think last day school is the

79
00:30:47.919 --> 00:31:04.720
23rd of the league. So that's kind of looking to get that contract. >> You guys are going to have to be on your game, but we have the utmost faith as an LBA to manage this project flawlessly.

80
00:31:04.720 --> 00:31:19.279
On budget, on time, >> low budget, >> low budget, on time. >> No change orders. >> Uh, any questions on schedule? Uh as far

81
00:31:19.279 --> 00:31:51.960
as those changes or anything else that's >> right and go for a couple motions on to the prior meeting minutes. >> All right. Um there's two of them. I'll move to accept the minutes stated 4226

82
00:31:52.799 --> 00:32:12.720
um as presented. >> A second. Does anyone have any any comments on those minutes or questions? Discussion. None. We go to a vote. John Coup. >> Yes. >> Chris Ay.

83
00:32:12.720 --> 00:32:28.159
>> Yes. Eric McCick, >> yes. >> Craig Steppler, >> yes. >> Nancy Jumy, >> yes. >> Sean Bri, >> yes. >> Pat Tommpkins, yes. Motion passes. >> Move to accept the minutes stated by

84
00:32:28.159 --> 00:32:44.880
11206 as presented. >> Second. Any comments of discussion? >> Yes. um because that that meeting was kind of an oddity. Um and looking at the minutes, it says the location was in the

85
00:32:44.880 --> 00:33:00.240
conference room and under topics of discussion, it says the meeting was held in person in the town hall conference meeting room and remotely via Zoom. >> Zoom. >> Yeah, it was >> I took that one from a track meet, so it's why it stuck out to me.

86
00:33:00.240 --> 00:33:16.240
>> Right. >> Track me >> like most track meets. Two hours of waiting. >> Two hours of wait and five minutes of watching. >> Not quite as bad as swim meets, but uh close.

87
00:33:16.240 --> 00:33:33.559
>> Um Joshua, is that your screen? Right. >> I'll amend it before the final. >> Yeah. >> Uh vote to approve that as amended. >> As amended. >> Yeah. >> And thank you, Greg. Anyone else have any other comments?

88
00:33:33.919 --> 00:33:48.240
>> Okay, we'll vote. Uh, John Coup, >> yes. >> Chris Haley, >> yes. >> McCormack, >> yes. >> Greg Steppler, >> yes. >> Nancy Tuby, >> yes. >> John Brandt, >> yes.

89
00:33:48.240 --> 00:34:17.520
>> Pat Hopkins, yes. Motion passes. >> Anyone have anything for future agenda items or any issues with the future meeting schedule? any conflicts or anything with the future meeting schedule? All good. Um, before we move to adjourn,

90
00:34:17.520 --> 00:34:33.119
um, Jenny, I feel like we just didn't even acknowledge you guys, you and David. So, do you guys have anything any updates for us? >> Just grinding away with the bid docs. >> Yeah. Right. Yeah, we just worked through all the remaining um you know

91
00:34:33.119 --> 00:34:49.520
coordination issues Pat for the rebid documents. Got them up on schedule. They were released yesterday at 3. Um we're continuing to monitor for any new new RFIs. A few have already come in. Um and we have a few other

92
00:34:49.520 --> 00:35:04.960
items, you know, from the past bid period that we're working on to incorporate into the addendum for this rebbit and that will go out by June 1st. Um we're hoping to just do one addendum for this. Um and then the other topic of

93
00:35:04.960 --> 00:35:21.040
business just to note is we've scheduled a meeting with RMLD. >> You discuss the the PV incentive just to understand the full ramifications of acceptance and I know there's some interest in understanding

94
00:35:21.040 --> 00:35:37.160
what exactly can the town receive both for kilum and also recal. Um, so we have that meeting on the books for next Tuesday at 2:00. Um, Jenny, I don't know if you have anything else, but that's all I've got.

95
00:35:39.119 --> 00:35:58.320
>> You good, Jenny? >> I'm good. Yeah. Nothing to add. >> Thanks, David. >> Thank you. Thank you both. >> A motion to adjurnn. >> Move to adjourn. 20 minutes. We take an hour. This is I

96
00:35:58.320 --> 00:36:13.839
almost got I was eyeballing the 30 minute mark, but I think we started five minutes. You get it. You get it. >> Good job. Good job. >> John, can I get a second? >> A second. Yes. >> John C. >> Yes. Chris Haley. >> Yes. >> Eric McCormack.

97
00:36:13.839 --> 00:36:30.800
>> Yes. >> Greg Steppler. >> Yes. >> Ny Tumi. >> Yes. >> John Brat. >> Yes. >> Pat Hkins. Yes. Meeting is adjourned. Thank you all. Look >> forward to to seeing the big meeting.

98
00:36:30.800 --> 00:36:34.200
Yes. That's