the old school ones have three bags e e e we were wondering our Board of Education meeting um this meeting is being held in compliance with the open public meeting that
and is open to the media and Public Notices were duly posted and the meeting was advertised in hun County Democrat the C news formal action may be taken we got a roll call B this Cassie here M
Fury here Mr loes M mener M bori here is Ry here is Ryan here is theend here is it here okay let's stand for
flag flag United States ofice thank you Mr Rizo um good evening everyone and welcome to um the February 11th board meeting this is the first of several board meetings where we will be discussing the
2526 school budget um tonight's meeting um is an opportunity for each of the Departments listed on the agenda curriculum technology Transportation people services to present uh to the board and to the public the priorities
and the items that appear in the 2526 budget for next year um the next meeting you know that state aid in between our meetings state aid is released at the end of February likely March 1st and then Jason and I will present a tenative budget but that
will reflect all of the priorities with all of our revenues including state aid and that'll be at the March board meeting and our final board meeting will be in April when we have to adopt our operating budget for next year so tonight is really our first meeting to talk about the budget priorities that
the District administration has set for next year um for every board member um the first thing you need to do to access all of the documents is make sure you're logged into the board ofed portal um you'll notice that there's a number of documents um all titled superintendence
report each one of those documents has um a summary Memo from each one of the Departments as well as a detailed budget so you can we can go into as much detail as you'd like the summary memo is exactly what it is it provides a summary of the budget priorities for next year
costs or differing costs it also provides to you recurring costs priorities that have remained priorities for several years and then there's the detailed budget that gives you line by line everything that appears in all of the accounts under each department
um each one of our administrators will present their budget they'll really run through the summary memo but you are welcome to ask administrators any question on any budget line item that you may have a question about there's a lot of it is self-explanatory but might want a little bit more detail regarding
one of the budget priorities or even recurring costs um when we get down to um Administration personnel and benefits Jason will give you a brief highlevel overview of personnel and benefits and any questions that you have regarding Personnel uh should be saved for
executive session we have added an executive session resolution to have further discussions about the budget for personnel for next year um so Jason do you have anything to add about um the documents or the process for tonight no
just uh remember that um it's preliminary budgets um you should ask as many questions as you like um this is the first step and uh the March board meeting March 11th is a preliminary vote just to send the budget to the county
office that the actual vote for the final budget is in late April so we're we have two months two and a half months to finalize things in the budet so this is just step one um the fir I I think the handouts go in this order there's there's the first
handout is budget and tax levy presentation just an overall history then the second one is budget modifications overall for 20 2526 and then the first presentation that we're going to hear is from the curriculum professional development department so we're in the third
document down and that's the curriculum presentation unless Jason you wanted to go over anything that's in the first two slides there are more references for the board members um we're really on the third handout in the bo world is
everybody everybody's good okay uh I'm going to introduce Dr Brown Miss pouch uh to talk about the curriculum and professional development budget good evening everyone I'm Sarah pouch
I'm the supervisor of math science in technology and Dr Stacy grown and I will be walking you through the curriculum Department um uh budget highlights um our department consists of three supervisors we oversee the areas of um
all the content areas as well as professional development and instructional technology and uh we also oversee uh the teaching staff with implementing the standards and the instructional coaches among many other things um this evening um the first item
on our highlights is uh new textbooks which include science um the amplify program for grades 4 through 8 math Ed gems for the middle school and teen health for the Middle School as well that is our largest item on our budget
and um textbooks are not cheap and we are looking at uh implementing fully implementing amplifi science in grades four or five uh at hollbrook this is the first time that uh grades four five have received new science materials in over
10 years um so it's it's a well- needed um and it's been you know we've gotten everything we could out of our first resource and now we're looking to change to a program that we're hoping we'll increase a student achievement we've had we've had a slower roll out at the
middle school we've begin uh began to implement that program again this year um for grades six through eight and we'd like to see that continue so we need to buy next year's materials for that as well uh for math we have a program called Ed gems and that would be
replacing our current primary resource which is Big Ideas and that's also for grades 68 again with the goal of looking at student a achievement and student engagement and U making sure that our teachers have the best resources possible 1 Health we've been using a
program called the great body shop for the past three to four years at the middle school and um the way that program is laid out is not the most conducive for the new schedule change at the middle school with half of the students receiving Health instruction at
at a time instead of a year-long course uh this resource uh while it contains the same content um it's laid out as one uh instructional text that covers six seventh and eighth grade all together um so we'd like to uh make that update is there any additional
information I can provide for you about science math or health what is the name of the health program Teen Health oh that's that's they're pretty straightforward on it Sarah did we have I'm sorry we have Team Health years ago did we use it was
the program we had prior to the great body shop these actually physical textbooks or is this online or uh they're consumable notebooks for the students uh for science and math and and there's also a digital aspect and Teen Health we
uh this budget includes uh hard cover textbooks for each health teacher to have a class set and then the students would have uh digital access if if needed at home for the amplify science so we
already have that flyed this year for 678 so the textbooks would be just for 4 five no actually the it because they're consumable notebooks and we bought we bought the notebooks for this year under under the title of a pilot so this is
the first time that the Middle School notebooks are landing in our in as a budget item for the curriculum so this will be for years this will be and the four this this total includes a three three
years worth materials for science so um three years worth materials for science um and then Ed gems for math was a one-year contract and Teen Health is a one-year contract for the digital but
then but the textbooks are ours thank you so also included in that is handwriting materials we currently don't have have anything officially for handwriting the teachers use a variety of worksheets some buildings use
Handwriting Without Tears consumables so we will be having a print program for kindergarten and first grade that's consistent and then a cive program for third grade second grade would not have um a handwriting program as students
would be prepared to print by the end of first and then would not be ready for person until third and that's the end of the text box do you have any questions about the okay um the next line item on there is Mac Invision that would replace our current cataloging program in the
library which is Destiny this program does more for us at a a lesser cost so what you're seeing there isn't the cost for the whole program because it kind of washes out the implementation and the implementation and the turnover of the
library from Destiny into Mac and vision costs about the is what Destiny costs us every year so what you're looking at there is just the cost for the Librarians to come in and turn the system over from one into the other and then once this is completely implemented
it would be $4,000 cheaper every year than running Destiny as it is currently with more features available to us as um staff members and for the students so that's the end of our new initiatives and we're about to move into reoccurring items unless you have any
questions just have a quick question so this Mac and vision allows um parents to see what is in the library yes we currently on our website have directions so you currently could log into your child's Destiny account and see what they have checked out at any time you
also could search the cataloges this would have all of those same features anything else okay so the reoccurring items the first one would be mentored leveled and decodable text and we use that money
annually to make sure that the texts that the students are reading are updated to what current literature is we also use that sometimes replacement boxes um the the handheld materials are either lost which happens sometimes damaged or the books are just older and
they start to fall apart so we use that money for Replacements as well and then we've been building decodable text libraries in the book rooms as well as in the teachers individual classrooms so that money would be directed mostly towards
the um the next recurring cost is um Health as a primary resource and this would be the K5 this would be to uh continue to purchase the great body shop for grades K5 um we also have curriculum writing included in our recuring
recurring items in the budget this one fluctuates depending on when standards have changed um when there is a major overhaul of Standards such as last year with Ela and math that required us significant updates in in all of those
documents prior to that it was every single curriculum document we had except for map and Ela so that was a major uh major overhaul as well this year we have much U much more minor updates we have minor updates to the ELA curriculum as
well as updating um 68 math where our scope and sequence will change based on a new program um and for same thing for health with a with a new primary resource with a different scope and sequence we would need some time to
adjust those documents those are the those are the the larger ones and then there's minor Ela docu updates as well um this year we eliminated a professional development funds for the supervisory staff just in an effort to
uh cut costs um if there is something that we need to attend we can most likely write it into our Title One Grant so that we would still be able to attend um something that we found beneficial and then the next recurring cost is our professional organizations so those that would
include things like the um New Jerseys uh principes and supervisors Association as well as individual organizations that we join to um get stay informed on our content areas can I provide more detail on any of
those items I just had a question the curriculum writing because we didn't go over that in a text so I just I just wanted to understand what that included um and I noticed on like the breakout there was an ESL uh ESL math curriculum writing can you just tell me what I'm
gonna let Mr Tumo possibly answer some some of those questions if I can't um but we've been working um a great deal with making sure that we have all the resources we need for our students we came across um a document from another District who specifically outlined when
at uh what level of performance the ml student is at and what the teacher should expect to be seing in a grade level math class um and we really thought it was a great resource for the teachers so um we wanted to create a document of our own that would help
guide the teachers um to assist the ml students based on their level of performance and Mr too be a for seeing that piece okay thank you so the next items on there deal with
staff training so there's a district level staff training and a building level staff training so the difference between the two a district level will be something that the curricular supervisor suggest the teachers attend something that has to do directly with our curriculum our programming something
that we've seen that we think would be beneficial only suggested to teachers the building level staff training is money that's allocated for things that the teachers may find themselves to be beneficial and then they put that through an approval process beyond beyond that there's the
teacher Academy program and then the inservice days and Parent Academy facilitation those are probably the two items on here that have increased in costs and the reason that they have is because the payment for the teachers for these items has increased according to
contract in $5 increments so when you look at your budget line items if you notice that that one has increased it's increased directly because of of that matter all the items that they take care of and all the things that they do with
iny and that is the end of this particular presentation unless you have any additional questions where's the bottom line um I I scroll down all the way to the end of presentation I was thinking I would see you know these presentations this particular
presentation so page seven I it goes into a lot of detail well and I see each of the sections there's a you know a summary but I don't see a summary for the whole mean the whole curriculum budget yes um it would be a combination of
these items all together because uh on our memo we have the highlights but there's things line items like Coffey paper and um toner and ink which wasn't worth highlighting I I figured that the rest
of the pages are the detail so the top we went over was the summary the high the highlighted items the one with big changes so those and those are the things that are new to the budget right and then the rest is the detail the rest has has the things that you would see
year after year and either an increase or decrease on the specific items and I see oh I see says fund total and then there's some it looks like a summary a total for report underneath I think I I
think I might be able to help answer the question um if you if you take a look at the detail budget if you're on page three of three Carolyn you're seeing fund total and you're seeing a dollar amount there of 196,000 under the 2024 adjusted budget
right 196,000 71 I'm on page oh oh I'm on page three of three of the so on page four of the document page four of the document but here's because curriculum and professional development crosses several
accounts and I think this is why there you have to kind of add up the bottom line if you look at page four the fund total at the bottom which is 196,000 that's for these accounts Stacy
and are like curriculum writing purchasing materials those sorts of things then you see if you click to the next page which is Page 507 you see how it says page one of one at the top right this is a new report because this is a salary line so you have to add this
number to that number and then you have to add the next number as well right but so is there a summary of so I don't have to do the adding myself that's what I'm getting at yes there where would that be
if you go into the attachment right above am I on the right track Jason I think I am it's so out of the the seven page document that we're in now yeah if you go no no go to the second one yeah
there's a major modifications is it in there Jason now so it did the totals um we we don't actually have um a page that shows the exact Department um budgets total themselves um we show the
changes um so when you're looking at the actual documents you would have to look at the last pages of each document so the only one that you can look at the last page is curriculum but for all the other ones if you scroll to the last page the total on the bottom is the total for the Department okay so for
this one you actually have to it'll be for yeah you go all the way to the last page um you're going to look at the 2026 column and that's the number that's their total budget okay I can do that thank you thank
you thank you everyone toy reports if we wanted totals from all six or seven reports into one document just have to do easy Eason yeah that would be helpful
thank the curriculum budget is approximately 26678 based off of the meod I add those three together I was curious you know year over-year percent change I actually curious what the increases from last year do we know that so there
is a separate um document in here that shows um the significant budget modifications which is the second attachment that's a onepage summary of all the entire budget in totality and if you scroll
down to the bottom it says Department non-salary budget that is the change year-over-year of each department so for example curriculum near the bottom says up $40,000 that's the year-over-year change and that that that number that
40,000 reflects the change from last year to this year correct okay so it's not the total which is what Ken was asking for it's the actual change year-over-year um but I'll I'll prepare a document identical to this that just shows total sum so that way it can be
added very easy perfect thank you so do we know like 40K like where is that falling in is it the textbooks I don't know Sor it's an increase of 40,000 so I'm just curious like is it the textbooks that we're doing like where is the
majority of com not as many textbooks on the um budget last year but that's offset by a lot of other things where I saw there were decreases because the textbook alone was over 100,000 so there's quite a few decreases so
it's you got to add pluses and the minuses to get up to where the 40 is the thank you thank you um my name is jelski I'm the it coordinator supporting our it Department um we're technology team
urance are reliable it environment by supporting all of our district technology devices including Network management and data services so I've listed um a memo um as we plan for our technology budget we remain focused on some of the key
initiatives um to enhance our infrastructure some of the priorities that we're looking for this year um we we start off with service level targets and understanding of what service level the district expects for different aspects of Technology we incorporate
risk assessment as well as risk tolerance for the district that goes into every aspect of the budget some of the specific priorities this year are clashroom wireless access points are going to be end of life in
2026 so we're looking to get them refreshed and made a note on some possible funding options for them but that is that is the items that are top of our list other items we're looking for um to refresh or maintain which we
may be able to incorporated into a referendum would be our district intercom systems in each of the schools is to get those updated some of those systems are quite old elementary schools at White House of Three Bridges the interactive
whiteboards are getting up there in age as well so we be Contin to update those as well as our Network course which we've completed phase one um and two of phased update of our Network switches we're moving into phase three
which is some of the access points and then eventually phase four which your core switches your biggest switches at the middle school as well as fire those items as well we can usually hold off until um till the end of life there's no end of life on those so I would like to
look at those as potential as well as far as student device each year we do refresh certain dases of devices sixth graders always get new Chromebooks so we plan to continue with that initiative and as far as staff
updates we'll phase in different updates for staff devices as we started and well so we's continue that we have funding available for some of the technology e category one which is Telcom and
internet service you can get um funding we're actually on a cycle for that this year and we have a number of bids from providers to continue our internet service and E Category 2 which would be funding for Hardware will be able to
start um receiving funding in 2627 so again going back to some of the items that we would like to refresh like to take advantage of these other services to to to funders those are the um the the focus for this year I also did a break down
simil with the other departments there some of our reoccurring costs some of our new initiatives um Mac and vision was mentioned that's a new my R system um the first year cost is relatively High that's just for the migration but
we are actually going to save significant money moving forward each year with that Vision that's so questions the ISS I know that at some point we had to switch over for the internet the right there's a new provider is that right yes
website yeah website so is that is there a cost associated with that or is that that's already been covered we've been pushing that off to to do it this summer but that's been paid for okay but yeah that is the goal this summer is to get the website upd we had a transitional
website the provider was bought out by another company so this is um the Mac Vision that's here for the 10,000 that's in addition to the Mac Invision cost that was just presented it's the same so that money was included
in this 10,000 it should that addition Destiny costs about $8,000 a year to run Mac Envision this upcoming year will cost about $10,000 to implement and then run so turning over all the libraries and then running it'll cost us
about $3,000 in Personnel costs to pay the teachers to be able to turn the library systems over and then be trained okay thank you yes I was just scanning quickly and I have to notice um there's still a line
item for Destiny Library H 8100 would that go away that should have steps in there that I just save the district and never would have made pass the P I'll make a note of that thank you for
that thank you any questions um I'm just curious why uh do we need to have provide all our students the chome books there's I'm just wondering how difficult it is for kids
Tove so they can use their own so the nice thing with Google is they can use at home especially they can use their own device in school The Experience can be a lot more efficient when it's on a Chromebook because we can manage and we can basically configure behind the
scenes so certain things like um clever is a good example that clevers more the applications that the students will use to go to a lot of the the curriculum sites that's where the Chromebook really becomes beneficial because we can start to configure the morea for the students
so if you log into the Chromebook they'll see a tab sayens up the cler and it's been so it kind of just streamlines the process for them especially during testing when we do njsla testing it's nice to have the students have a little
device you make sure the device is configured and ready to go for test I believe we also have certain software on all the room books like goian yeah we have to do that uh can you remind me for go Guardian that because I remember there
were like different package options I know the eighth graders and Mr D's class I know so I feel like I have to ask on their behalf um what the uh what our package includes sure sure so there's three components to to go one's the internet filter that we
have to do and that is um that is pushed out to all the Chromebooks so that we have to provide the second piece is classroom management and not the teachers will use to manage the classes through a separate application under their the teachers
really like that because they could see on their laptop um all the screens of the students as they work with insign so um and the final piece is Beacon which is the safety mechanism that's a component that helps identify the
potential threats or concerns to Administration so they can inv thank you thank you um I like to pass the presentation over to Stacy I'm Stacy deagle director of people
Services Anthony Tumo supervisor of and special projects together we are the pupil Services Department tonight we are here to present the 2025 2026 budget takeaway space thank
you please now I intended to be he tonight Dr Hart was very disappointed so in 13 minutes Mr tumolo and I along with Matt put this together you're welcome GL
you got Matt as an accompl well welcome everyone how could you last one I've got a couple more I I did ask today earlier and you said behave my boss I gotta listen to her so new board but superintended like
took over but anyhow I know we have some new members tonight and what I did want to start off with just talking about um our department because we have a very very large Department um it's not only um we don't only service children with
um IEPs and 504 but we really do service the entire District so in our department let me just share with you we have our nurses we have six nurses within the district we have eight child study team
members we have seven school counselors we have three Behavior specialists we have five speech and language um Specialists additionally we have several self-contained programs we have two
emotionally uh regulation impairment programs we have three lldd programs we have two autism programs and we have uh one preschool disabilities program projected for next year we have two ESL
um uh teachers so in our department we we have a vast group of um of professionals and Specialties in addition to all of um all of that we have OT and our occupational therapists
and and physical therapists that we cons that we uh consult with we also have under our umbrella we have our priol program Although our preschool program is primarily funded under the Pea that
also does come underneath our um our umbrella so in terms of looking at we for for next year we we don't have any budget um we don't have any new initiatives that we are moving forward we are are enhancing the programs that
we already have established whether it be special education whether it be ESL whether it be umal so we are we are just enhancing the programs that we currently have in terms of recurring items um in
my budget we have added District tuitions currently um projected we will have six out of District students that will that will be going to to specialize programs private schools in addition to
not only our special education we also have a a student who is going to a charter school so that also comes underneath our uh the pupil service department budget that is a general education student some of are out of District um
tuitions as you'll see where there's no impact we have budgeted through idea other out of District tuitions Department supplies and materials as I as I shared as I started underneath this department we have a
variety of of of different groups so that Department supplies and materials that encompasses all of all of the speech child study team in addition to just our our our toners um our our paper
so our our that line item looks a lot but remember the people who are underneath our department we are provid we are buying supplies um for included in that is also um some of our
specialized curricul that we purchase for our self-contained programs this includes for our kindergarten through grade three uh we are using the foundations uh reading program uh to um as our primary program and then we're
supplementing the district program uh we are also um providing Wilson instruction in grades four through 4 through e which requires an additional um uh different material materials and resources just
words touch math also under this is in our many of our uh students in our autism program require using augmentative devices so under this we also have our iPads and we have our specialized programs that are programmed
into our iPods for these children to be able to communicate outside of the special education underneath this um uh line item we include our all of our nursing services and that is for the district
supplying all of our our health offices with materials that we need in addition to um back to child study Team all of our testing uh protocols and uh Speech supplies so I guess what I'm saying is that when you're looking at my my
supplies and materials it is for a vast group of people that are all very specialized our Department professional development I know that um Mrs pouch and Dr Brown talked about that they had cut their professional development we also
did too but again looking back at the at the um uh the professionals that are in our department they require specialized professional development our nurses are not going to benefit really
from when we have a dyslexia speaker come in on uh March 14th they really need different type of professional development so underneath that professional development is is is
is multi-tiered in terms of what are our staff need something above and beyond what can be provided at our teacher acmy what can be provided during our in Services they need above and beyond um training so um that is why our our
professional development was so high in addition to that under our professional development we also do pay for general education teachers to go to to attend trainings um trainings in uh PE for
adaptive PE we will train our teachers send them out if there are uh for Behavioral issues so that it doesn't just it's not just special ed we also provide um we pay for trainings for
general education teachers as well our related services and per uh purchase Professional Services what this is is um it is outside of the district services that we
need what this includes is we are partnered with the New Jersey Commission of blind we have one student who is is uh visually impaired so we have someone that comes in and provides services to the student as well as uh training for
our teachers uh we uh we um Outsource our occupational therapy and our physical therapy with agencies who provide services to our students and
also uh they provide esy services our other purchase Services what that includes is um any of the TCH testing that cannot be done in District by our social workers our our ltc's and
our school psychologists this can uh this can include our mental health evaluations our occupational therapy and physical therapy evaluations are bilingual um child study team evaluations psychiatrics that are not
only for our special um education students but for our general education students um um neurological and we also do have a teacher of the depth that comes in to service five of our students they uh she
not only um provides services to our students but she also consults with our um our general education uh our general education special education teachers uh in addition our OT and R PT also provide
services such as consultation a child might not need a full evaluation and our services but our OT and R PT will go in and work with our general education to or teachers providing in-class supports
for those um for those students bedside instruction is something that um that is provided for any special education student or general education student that is out of um placed out for medical reasons um so
again that Services both special education students and uh general education students um are there any questions with what I have just like bombarded you B so I have a question I don't
understand um the recurring item of out of District tuition but then there's no impact out of District tuition so we actually so in our so in our budget we actually we split tuitions I take I take
um budget item for tuitions in our in this budget but then I also budget for out of District tuitions out of Ida um we project for certain students
that might go out so we we put a um what is that called like a line holder in for students that we we are anticipating going out of District so is that like a grant what what is ID
Ida yes yes that is a grant for special that's a Federal grant that we receive question I can't remember if it was last year or the year before when you opened up the BD classrooms is that are you yes that's the emotional regulation
it's changed the code has changed so we currently have that at our Three Bridges school um for next year we are projecting that some of those students are graduating and then are to hollbrook so we're looking to open up a new classroom at hollbrook for those
students and it would still continue at through bridges too for yes we will still have students at Three Bridges okay um you know because so many of the the services that you provide are very
specialized and and could be one per you know one student here or there how do you manage the variability like you know do we always know who's going to need some kind of special ad of school also what's not in here is that magicball
that I have you know that I use but no we don't and what I what really when it comes to when it comes to this is I take a look at historical data in terms of where where we are and then projecting that way um when I first started here I
had a projection of four years you know in terms of where our students were going to be what programs we are going to need you know with in the past within the past two months we've had four students move into this District um that
required specialized in instruction that we had not planned for that was not in my magic eball so it's really very difficult we do use historical data we look at Trends in terms of trying to project ahead looking at the students
that we currently have in program right now looking two and three years in advance you know right now I am PL you know I am setting up for the the director coming in what it could look like in two years with the numbers that we currently have that will help in
terms of projecting for Staffing and for programming so do you build in any buffer just in Cas because so we do I as I as I shared you know we are looking at two students right now that we do not think are going to be able to um find
success right now in District so I have buffered um uh line items for that out of District you know tuition um we have built in opportunities for professional development you know money you know
money for um for that for for services um it it it it really is it's a very this is a very challenging because you just never know we could be all set with with what we are doing with our programs with our staff and come you know August
31st we could have a family move in that requires ESL services that requires an out ofd District placement that requires an Autism program we we just we just don't know but we use all of the resources right now that we have we work
very closely with early intervention identifying students that are coming um you know that are coming our way um but we don't know who's going to be moving into the district and is that last part of the question um so there I'm looking at one
of the items the uh Health Services purch purchase I guess Prof Tech it it it was budgeted for 14,000 and change the actual was s almost 74,000 and now it's budgeted again for ,000 what I mean
that's a huge swing what there are yes and and sometimes there are things that come up during the year for example we had to like this year we had to purchase a vision screener that was not planned so that's what made that you know that
go up and and our our secretary Jerry glacken is magical when it comes to our budget and finding and finding money so there's certain things that come up that we don't anticipate um but we are able working
you know working with um uh Mr bam and his Department to be able to to to move money around in order to be able to get those those whether it be uh a vision screener or what we need um to make sure
that our students get what they need and our staff get what they need to be able to do their job does that make sense it sure does okay thank you very much good you actually answered my question with Carn so I'm good okay good all
right approximately how many students do we Service uh a little over three 00 in terms of special education students and 504 students I want to say 50ish 50ish yes yeah
roughly I will now turn it over to Mr Chow um so a lot of the items that I've kind of highlighted again are just recurring um from have been in place from year to year um New Jersey child assault prevention program we've been
doing this for several years um in previous years and and most likely this year this coming year as well um it's Grant funded but we do just budget um to make sure that we have a line just in case that we don't get the full amount the full Grant but every year we
get we get the funding so um you know so hopefully that'll happen yes um and it's a great program um it's through hun fren Services resources they come in and um you know they provide uh trainings to uh and uh lessons specific lessons in child
assault prevention for grades three five and eight um I also budget for um the New Jersey School counseling conference again that's something that we've been doing every year for our our counselors um it's really important as as Miss beel had said um that our that that that I
that we make sure we budget for our school counselors because they need to be up to date with current and latest Mental Health Resources and how to start res students and our staff um so so several of the Depart of the workshops are for counselor specifically um the
next is for depart Department PDS and workshops um District supplies um and that also um goes to um uh for for our school counselors and for classrooms um and then just general department and
Supply uh materials for the council department SE questions under I know we didn't get to fully tackle this in inch but I know that you had mentioned chronic absenteeism as a as something that's on the radar do you
foresee any budget implications for that is there anything so specifically right now we're looking at um for one of my goals this year is specifically looking at our ml population in terms of clonic absenteeism um and we're tracking that um right now I don't have full answer
for you but looking to based on the data that I collect after for this year year we'll make decisions and decide if we need to make any adjustments to to for budgets for the following year if that makes sense great thank you thank you so much oh you're now turning it over to
who are we turning it over to sorry I can't be as flashy my my my Mater is not as exciting as that but okay evening I'm Don R facilities manager for the district um
for the for the our new members um really the role and mission of the facilities department is to provide a comprehensive program of Maintenance of custodia services that clean and maintain the building safely and effectively to ensure the classroom environment will support the education goals of the of the district right we
are a dist we are a staff of 25 25 during the day and we have 12 at night so we had 12 the daytime 12 plus myself um you know we handled the the day-to-day operations of the of the district right um so in the budget here
projected budget for 2526 you see is a little over 2.3 million uh which has a change of 42 million projected um some of the reoccurring items that I have this here on my summary is really just some of these things that are some of the higher price reoccurring items that
happen in my budget um of course our custodial cleaning services or nighttime custodians are subed out through to a company people here are great they're great people they have a supervisor at night as well um some of them have been here as long as we've been
house so it's a great group of people at night so at the end of 2020 this school year uh we'll come the end of their current two-year contract we have the opportunity to renew that contract for one year for for two years so which
means we could have these the same company here for two more years at the current and this year's projected is 3% increas from from this this previous uh next is Security Services which a wonderful sros through the r you
R Township Police Department you know there's you know salary increases in there every year as well uh trash and recycling is a big one too we were in year two of a threeyear contract with Republic Services and increase of course I have to pay my share of the the liability insurance for the district um
wellwater management and water testing services uh we have seen more stringent uh rules and regulations coming up through njp which is C causing those increases um they they've gone through a
major kind of reorganization through the njd since Co so they're starting to really ramp up these these things appliances for well uh we've seen increases and we still we're still seeing a little bit of
materials take a little longer to get from Co custodial supplies paper mainly paper products and supplies um and down bottom you know Energy natural gas energy in our Solar as you've probably seen in your home
pills as well you've SE major increases in the cost of natural gas and the cost of electric and that's on the generation side you know it's it's on the which is fluctuates it's a commodity energy is a commodity so those we've seen major increases in those
prices questions before I move on to my last couple items that I [Music] have okay so um with uh us moving forward hopefully moving forward with with the referendum and things we want to do with the referendum we've kind of
scaled back some some projects we're doing in the district uh we're still looking at doing some small scale maintenance projects this Summer that we can fund through this year's budget so we'll be able to do that and then do that work over the summer and of course the solar and solar expansion which is
is in the works hopefully we'll get this going this spring this summer with the bulk of the installation happening over the summer this summer and getting this up and going and running in the fall uh that's being budgeted by a PP which is a power purchase agreement with the vendor
which basically is we allow them to use our property their equipment and then we buy the electric that this generates so it's this will be expansion one we already have our current current solar system we are half we are about
seven and a half almost eight years into that PP 15E PPA agreement after that agreement is over more than likely that the company will sell us the equipment equipment what ours that's going to happen with this one with this new one as well the new solar expansion is not
quite as big as the original one we did um but we are we don't have you know actual cost per kilowatt hour don't have those in that information yet as we're still working through getting the P an agreement up and going but we're looking you know to save another five or 10%
five or $110,000 on top of the already 35 we're saving with with our current solar project um so hopefully that that'll continue to offset some of those higher prices we're paying for questions uh for the solar expansion is I know that sometimes stuff falls into
other budget lines is there is there any budget impact for well what will what will happen with with with our our new expansion expansion if you look if you look on the energy line there right you'll see the energy line is on
jcpnl so when we find out what we're gener generating what we're paying what're everything else which is probably going to take a good school year to figure out what we're doing basically the money we will start paying new vendor will come out of that JCP line the money that we will be paying
them that we saved for them will be shifted over into another into another thing you can see it on here now right amresco has its own line item because we know what it costs every year to to pay for that electric that's on that in that grid we won't be able to tell from the
new solar for at least a year or so and then we'll be able to know um and then it just you know jcpnl and PG are really just the you know our service providers right we're paying for the infrastructure we're paying for that
but then these other we have some third- party vendors that actually generate electricity so you'll see next year at this time you'll see you will see a line item for the new solar vendor with a budget l yeah
um figure out so on the last page um what's the difference team that that these numbers and the page below you know where I'm looking at the fund totals yes
um what's the difference between I guess the 1100 I mean sorry the 11 series and the 12 series are like what's the the last page how was that 11 11 is our general is our general budget fund 12 is capital capital prod is capital expense
so for the the future budgeted amount for 2026 it's they're both the same number is that the way it's I mean that I see well look at Future 2026 right we looking at Future
2026 budget 2.34 right the 11 series and then the next one on 12 is the exact same number is that oh fund for the report so you're looking on the last
page page five six um so the two fund totals adding together add together I'm sorry yeah I I see it now the other one has no budget for 2026 right fund 12 has no budget no no budget for no there's no
budget for to fun 12 like I said we're trying to to we're not going to use any money out fun 12 this year since it's with everything going on with the referendum you know we will hold off on using 12 fund I got it thank you
great thank you introduce this SP Transportation thank you hi everyone I am Marcy Cole I am the transportation supervisor uh the transportation department consists of um an in-house
operation um a supervisor dispatcher clerk mechanic 19 bus drivers along with um shared services with uh Branch workor board ation their dispatcher um mechanic
bus drivers and their supervisor we help each other out when we can with routes and trips and whatever um we do use 100c for basically our out of District routes um the department has 21 big
buses 54 passengers and six vans in the fleet uh covers two and from school routes uh field trips Athletics inner office mail um
so my what I have outlined here is my my big ticket items in my budget um reoccurring every year um transportation stiens that's uh when we hire people when they get their CDL
and they sign on with us they get us typ in um if they come to us with their CDL already they have they just um gas diesel been a significant increase the last few
years um a new bu a new bus um with a camera um buses have the price of buses have gone up significantly the past couple years few years I should say um bus parts
to um fix and maintain the buses uh of course our general liability insurance our share the um all the buses that are out of warranty um external bus repairs that
our mechanic cannot do um that's a big ticket item every year in the budget um our shared services with Branchburg for our uh bus garage rental um Sports um Sports busing
uh what we we have um sorry we have drivers that do Sports and we have uh Mr Fernandez from the middle school that does Sports which he absolutely loves um and then sometimes
we have to rely on Branchburg to help us out or tobery um then is our es management fee for our Outsource routes um our Aiden blue uh it's private school transportation
reimbursement that has gone up significantly in the past two years um and then the other routes are homeless routes um students that are um homeless more or less um we transport
them to wherever um they are living to Readington if they come from Readington um and that's about it questions question are the bus AIDS are
not part of your budget or they are no they're preschool okay the one question I have I see the line item for the van for the preschool works for
$75,000 was that that's just re budgeted for a a third of the cost of the bus so that was this way if there's any money left over at the end of the year we can put it towards that $775,000
I saw that overall it's going up $64,000 what's the biggest driver of that is that the diesel cost a couple general liability the OU of District routes District routes yeah the prices of the contractors and
the contractor companies have gone up significantly in the past few years that's the major cause of that many district routes are there this year we
have six and that's including the homeless students that we have this year and a lot of them I try to um say if they go to Lake new school I try and put them on a route that's
already going there so that it's we share the cost of the route so it's a little bit cheaper on everybody marxy can you just remind the board how long are we able to keep a bus operational and when do we have to discon our buses based off of the fleet
list the board also has the fleet list so you can see the year the year when make yes the state says we can keep a school bus on the road for 20 years it used to be 15 keeping a school bus on the road for
20 years is nearly impossible it was hard to do for 15 um it's nearly impossible for 20 wear and tear the salt and the BR on the roads it just it re havoc on the
underneath um after a while you're putting more money into the motor and all the tires and you know they they just don't build them like they used to so do that mean like you have two buses from 2008 that you'll be putting a
request in soon to have those replaced uh Yes actually there we still have them the one the bus number two um we have to dispose of that for the
electric bus and bus number three that's another case of C it on the road for 20 years it's not going to make it okay so we'll be go probably put that on go deals I mean it does look like we have
quite a few buses that are more recent yes yes we've been very lucky in the past of buying new buses and keeping the fleet up yeah so it doesn't look like we're going to lose like half our Fleet you know the next couple years or something
yeah we do our best to try to stagger the purchasing losses based off of the year because we did was it just recently we had a bunch like five come off the road and it was just we were able to keep up with purchases yes and we we met
we were very nervous about those buses coming off the road because we lost like five in one year but we able to keep up reent years we've been very lucky with keeping up with the ones purchasing to um replace the ones that have to come off the road that was in 2022 you see we
bought a bunch in 2022 that was to replace that Fleet that came off the road we try not to buy that many in one year because it's just going to and I won't I mean next superintendent is going to have to worry about that next Transportation person maybe Jason will
still be here 20 years from now I'm not worried about the in 2042 buses coming off the road what is the average cost of for the van as opposed to like the clean
diesel the average cost for we just purchased a 29 passenger van that was I believe 120 125 because I'm just looking at the
2010s and 2011 coming uped so when you bus for the camera was 126 so the van was 125 and the bus was 126 um the 126 that was cut um for budget cuts a new
bus um goes go for about 1 between 150 and 160 and the Vans aren't too far from catching up to the big buses just just from a safety perspective there a big difference
between 2010 bus versus 2025 like technology safety student experience um they're I would say they're they're all built about the same but the newer buses
have the shoulder strap seat belts the older buses just have the the lap belts um the vans that we have they have the built-in car seats versus our older vans
that we have they just have the um shoulder belt but the like I said the 29 passenger that we just purchased has out of 29 seats there are 17 car seats in it for preschoolers
um special education students who need it so yes the newer ones are built better than the older ones questions good evening everyone um I have the pleasure of talking about two sections of the budget
um first is the central Administration so if you open up that document uh that encompasses primarily Dr Hart my area we have two administrators which for us did and six sport staff members
basically you think about everything handles HR paper County full purchases District run through us um new initiatives there's only one um our strategic plan is ending so our
five years are elapsing and you're going to have a results of that coming up a future board meeting but we're planning for next year um so next year we're going to have the process of developing the new strategic plan so that's a new initiative that you see in the budget
there on the one page summary M and then I just highlighted recurring items um by price and this is the actual budget amount see it's pretty much what you think would be in there it's legal a bed fees generalizability
Insurance basic software for sub absences policy um hiring um you have professional development for the board members that are here as well as myself art advertising and Communications um New Jersey school
boards which is mandated uh Garden State Coalition of schools which is an optional um mail General supplies copers uh shredding um we do have a small budget for Recruitment and Tech retention so
that's um to try to get the best teaching staff in other are of the district and I know Jim didn't mention what eate uh is for but just so everyone here knows erates a Federal Grant get
40% back from the federal government for either internet so we do that on an annual basis we get 40% of our cost back for internet and also every five years we get a new pot of money to do backend equipment so we get 40% off for backend equipment so if we fill out the grants
properly we do $200,000 worth of um backend it switches and things like that and get Ed gr so those are the kind of things that Central Administration before I go to the next
that's the summary of my budget um if you have any questions I'd be happy to answer just a a tying the numbers for me um at the top of the page or the top of your presentation you uh say that the total
budget is 340,000 which I see ties to the bottom where to totals but the year-over-year change should isn't that wouldn't that be the difference column and why are they all off by 10
factor of 10 so this is the third one I've seen that tonight I know there's a reason I just don't know what it is you cannot trust the difference column on any budget reports so if you look at the difference column which is after 2026 on any report you cannot trust it the
reason why is um the state New Jersey mandates how this report comes out it also mandates how the report secretary and all the reports that you guys see um basically whenever we transfer money from one line to the other in the current year budget
it adjust the current year so imagine if I put an extra $100,000 into Dr har my budget this year well when we budget next year say we're flat it will show a decrease of $100,000 because we moved money from a different
department into Dr hards budget so the adjusted budget isn't real it's taking money from a different department and moving to this department so you really can't rely on the adjusted budget column which is 2025 you actually have to look at this
budget report and then go into last year's Boe portal at this time last year pull up the same report and go year over year the adjusted budget column is going to track any transfer that happens during
the current year so it's tracking any transfer that occurred so any change in that amount of money from when we struck the budget last year is reflected in the adjusted budget line so after looking at the bottom of the reports for the total and seeing a lot of differences are all
in readed thinking this is wonderful but I'm not seeing it reflected in the so should I I mean maybe we shouldn't have the adjusted budget or that difference on the you can't you can't change it because it's a state mandated which is why if you look at the onepage memo so
if you go to the one page memo that says second attachment that says major modifications that's the true difference in each department budget so you actually have to go to the one page member that I provided you um second attachment you get bu um you can also do
that yourself by looking at last year's budgets and this year's budget and then subtracting to um but that's the only way to do it because I can't change the reports that come from the state they're mandated this way very misleading they are completely
are because every time I look at it I'm like wow we're saving tons and tons of money yes okay J like it says for 2024 is 313,000 and 2025 is 340 so although the difference is some number we can't trust
it's really just going up 20 27,000 I guess right that's the way I would read that yeah the 24 number is from actual ORD from 2324 so yes it went up that much over the course of two years two
years just I went to the um school board's board of directors meeting and they were talk they actually just passed their budget uh two weeks ago and they had said to spread the word to your business administrators that the um dues are going to be increasing by one and a
half% so I don't know if you got that same memo okay yes good yeah the the New Jersey school board uh fees are mandated by law so it's consim taxes but they would always give that information after everyone was already working on budgets and it was way too
late so they were trying to do better this year any other questions for this specific Department all right so um the second part which um I'll brief you that you really can't ask a lot of questions until executive session um personnel and benefits so if
you if you pull up that attachment um or if you look at the significant budget modifications it's almost identical 88% of the district's budget is personnel and benefits so all the
Departments that you heard this evening represent 12 12% of our budget Personnel benefits make up 8% if you include L every single item in personal benefits
goes up more than 2% so when we're talking about tax levy increases just realized that 88% is going up more than 2% um taxes have been going up um relatively small amount over the years um because we've can through
the finance committe board doing our due diligence to try to keep taxes as slow as possible um but this coming year uh we're going to have teacher increases of 3.4% we're going to have staff increases of
3.6% those are mandated by contract the uh administrators Union is going to have an increase of 3.3% um and then we have on aligned which is up to the board to decide how much we give them um health benefits
the state plan for health benefits this year went up 15% and prescription went up 28% so health benefits is our second highest cost it's over $6
million um so these are the numbers that we' been talking about general liability insurance has gone up somewhere between 5 and 10% every single year um so inflation obviously everyone's seeing price increases in household the board is not immune to
that um what we've been doing over the years to try to mitigate that is to squeeze that 12% Department budgets um and also be as efficient as possible with staff to maintain the programs that we have here so we have not had a
significant change in our programing um and we've been able to enhance specific areas based on the needs of the children um so we've been doing that with minimal tax increases over the years um but we are getting to a point where inflation
and the cost of things is more um then we probably can handle long term and you've seen that um Statewide so you see other districts cutting Transportation Outsourcing um our goal here is to not do any of that and to keep our programs
and education as strong as possible um and to support the teaching staff and the students um so we're going to go into detail about personnel and benefits um in executive session so I tell you to wait until then um but I'll give you an
update on what the major changes are coming for personnel and benefits as well as the tax that be increased for care any non person questions does this include um bus
driver salaries it does yes um well I thank you for your time this evening and um is there any other just general questions before we stop budget presentations for anyone myself so I'd like to just thank I mean
the Departments did a great job this year we put a lot of pressure on them to um make sure their budgets were as efficient as possible and the finance committee and board has been agreed over the years um with making sure that Rec cognizant of taxpayers as well as
supporting the staff and students so appreciate your time that concludes my superintendent report um are there any questions from members of the board for any of the administrators before uh I asked them to
go drive safely home before they thank you for coming in yeah thank you for being here tonight we really appreciate it and that concludes my super thank you okay the next item on the agenda is
the public comments limited to actions on the agenda so if anyone would like to make comments in regards to items on the agenda please come up to the podium for if there's anyone online
all right on okay there were no correspondences so we're now going to go to the next item board action um go through each of the items the first one is approval of
administrative reports it's going to be items 1.01 to 1.0 3 can I get a motion in a second 1.01 to 1.03
motion second any second all right okay any discussion M cassid yes M jur yes M borski yes is R yes is Ryan yes yes M defendo yes M
yes excellent thank you next item is for the approval of the minutes it's motions 2.01 and 2.02 can I get a motion and a second on those two items any discussion Mrs Cassidy yes M Fury yes M
borski yes M yes M Ryan Yes M abstained Mr yes okay so next is financing facilities few items we got 3.01 through
3.09 and then a committee report as well so can I get a motion to adop 3.01 and through 3.09 Justina motion okay so since Michelle is not here I'm
going to go through the committee report the committee members as Michelle the chair P myself and Justina was absent we met um Dr Hart and Jason were there as well and we discussed a few items the first one was the Von Road
property the dist District discussed the V Von Road property the next is we discussed the 25 26 budget the committee reviewed the budget timelines and historical tax adjustments over the
prior 10 years which range from 0 0% to 4.4% the 2025 2026 estimated cost for salaries and benefits were reviewed where it was clear that these expenses alone would require an increase in
taxes after discussion the committee agreed to support a 3.7% tax increase in which would enable the school to continue functioning with the current level of services and staff the committee discussed the budget
cap of 2% and noted that due to lower budget increases in Prior years the district was able to bank the amount AKA Bank cap and utilizing the saves saved funds including a health care adjustment
in the 2025 26 budget to exceed the 2% cut the key assumption in this budget proposal is no change in state aid which will be known definitively in early March a detailed overview of the next
steps and time in between now and the vote on the final budget in April will reviewed the committee agreed to move the architect and bond Council fees topic to the February 11th bee agenda um third item is the bill list
was made available to the committee to review and the fourth item is is we discuss having our next meeting on February 13th at 11:30 a.m. and the following one will be tively for April 2nd at 8:30
a.m. that is the committee report any discussion I have a question for the architect um for for the referendum I just I'm trying to understand these the 67,500 is for um basically going through
and pricing out the potential projects is that correct yes it's it's uh doing the walkr is pricing out and then filling out uh the forms for the state to um get that accepted so we can do the referendum and
update our long range facilities plan um as well so um basically those four or five things so trying to get a full scope of what other services like what are additional services to come from the architect so for any projects that pass
the referendum because this relates to the referendum um we would be able to choose if we were going to use this architect or another um or not use an architect at all and just do it inhouse um similar to what we were doing with solar we're not using the AR architect
moving forward for solar um Don Grace and myself are overseeing that but that's outside of the 65,000 that's a separate discussion correct that would be a separate discussion with a separate vote in the future if you wanted to do that am I correct in saying the 67,000
also includes the submissions that need to go to the state for the referendum as well which would be should the board pass a resolution to go to referendum there has to be a submission to the state done by the architect and followup paperwork with the doe as well with
architectural drawings for every project that we include in the referend and and the money for the architect would also get reimbursed at referend and passes correct correct um as well as the bond Council any other discussion
items Mrs Cass yes m f yes is borski yes m r yes is Ryan Yes is yes yes yes okay next is education and technology looks like there's five items
4.01 through 4.05 can I get a motion in a second motion there we go report no there's no
all right so any discussion on the items okay M cassid yes M Fury yes M borski yes m r yes M Ryan Yes M dependo yes Mr R yes and next item is Personnel
we have 10 items 5.01 to 510 can I get a motion in a second on 10 items motion second okay we have a committee report we did uh we met on
January 22nd and first point business was to welcome Linda David in the committee um who reviewed board goals uh and then the uh staing updates for
the 20 2024 to 2025 wow hard believe uh for uh the Staffing updates they talked about the director of people Services search update we looked at the Staffing projections for 2025 26 and did an En
enrollment review we discussed other Personnel matters and we um have on the agenda items for substitutes new hires leaves and retirements scheduled the next meeting for Wednesday February 19th at 8:38
any discussion on those items M CID yes M Fury yes M borski yes M Ry yes M Ryan Yes M yes yes all right communication we have two
items 6.1 and 6. 02 can we get a motion in a second on those two items motion second okay committee rep we do yeah the committee met on January 23rd at
4M the first thing we did was welcome Pam and Linda to our committee we reviewed our goals and the next thing we did was discussed um the policy review rubric Dr Hart and the committee reviewed a policy
tracking document created by one of the committee members to help organize and keep track of the work the committee does on each of the district's policies this tracking document will be available for future policy committees to continue to maintain the manual the committee's goal is to review a new section of the
manual at each meeting each section of the manual will be divided evenly between members giving each member a set of policies to review before the next meeting where they will discuss any necessary revisions the policy R uh review rubric Dr Hart created a rubric to help us guide uh the committee as
they review each policy rubric will help determine if the policy is clear applicable supports current laws statutes and code up to date and meets District needs the committee discussed strategy and tools to supplement the rubric for the review we then went on to
um discuss the key communicators meeting one of the board and District's goal is to enhance our Communications with the larger Community a recommendation that came out of the communication survey last year was forming a key communicators group this is an opportunity for the district to have
back and forth communication with Community stakeholders who are invested in the success of the district the superintendent will chair the group and may designated chairperson for the group as well key stakeholders that may be invited to participate include alumni parents Board of Education members
Education Foundation HSA member Education Association leadership current and retired staff members students of the civics class postsecondary Partners legislators local business owners the mayor religious leaders police chief local
media and Realtors each meeting will include up to three topics student or participant presentations and a financial update will be provided annually the group will meet at least three times per year at the district where like Refreshments will be served it is possible that some meetings may be
virtual but the goal is to have them in person at a mutually agreeable date and time electronic invitations will be sent out to facil the collection of RSVPs this will be a great way for the district to share news and accomplishments with the community and review their important feedback we then
went on to review um alert 234 they all related to the mo MOA with law enforcement these policies help govern our relationship with our Police Department the Moa changed so we need to update our policies and regulations to reflect these changes and the following policies are recommended to be brought
to the next board meeting for first read policy 5512 harass intimidation or bullying U it's a mandated policy was revised had minor revisions and strikethroughs to make the language reflect the changes made to the mo MOA policy 5533 student smoking it's
mandated policy and revised the committee reviewed the minor updates to the policy a board member requested that other controlled dangerous substances be included in the first sentence in addition to tobacco use and the other board members agreed policy
7441 electronic surveillance in school buildings and on school grounds this is a mandated policy it was revised there were minor strikethroughs made and language added pertaining to providing law enforcement with the capacity to activate live streaming equipment during
an emergency situation regulation 7441 electronic surveillance in school buildings and on school grounds the changes there included minor language pertaining to live streaming during emergency situation and contact information of those who are authorized to activate the equipment policy 9320
cooperation with law enforcement agencies minor changes to the language to match the changes to the Moa and regulation 9320 cooperation with law enforcement agencies minor changes to the language to include cannabis throughout the regulation and the addition that the superintendent shall
designate a point of contact for each School building who shall be responsible for receiving all Handle With Care notices for students in accordance with the Moa we then went on to discuss um other policies for alert 234 policy 5710
student grievance the changes to this policy involve the manner in which student grievances shall be heard there are now three levels outlined and a timeline for staff members principles and the superintendent to respond and also policy 9163 The Spectator code of
conduct for inter Scholastic events this policy is new and optional uh the committee feels it is necessary one board member asked if it can be integrated with policy 916 crowd control 9160 public attendance at school events
as well as 20 2431 athletic competition the committee agreed to review this uh when we review the 9,000 section of the manual and consider combining all of these into one comprehensive policy one board member recommended posting the policy at events this will be discussed
again in committee the agenda items for policies 5512 5533 7441 9320 and 5710 and our next meeting is scheduled for Monday February 24th at 4
p.m. any discussion I have two questions um for the policy tracking document will that be available to all board members um really we didn't really discuss it in the committee um it's really um a
working document for those that are on the committee um and I think after Maybe we first put in our comments and I think the recommendations let me say this I think that the tracking document will be important to track policies for any board member or any board in the future
I think what's on the document now and we should separate them before we do it before we make it public or make it available to any other board member is all of the comments and review rubic is also in the document what I would do is separate that out and keep the tracking document available for all board members
so that we have it as a board but keep all of the comments and the evaluation of each individual board member of each individual policy totally separated because that would just come up in one of meetings right and then R to the full board exactly because if there is a change to a policy the change will be
recommended in committee it'll be outlined in a new policy and then the policy will have to go through first read and second read by the full board so the full board will know what the committe is recommending in terms of changes to any policy because that'll come to the full board but having that rubric be part of the tracking document
will eventually be removed and then we can use this as a legacy document to track all of our policies great um my other question was not yeah I guess it is a question the key communicators meeting I love that idea so thank you to the committee um when did we think we're
going to get that like rolling I sent out the first email saying I'd like you to sit on the committee to all of the individuals and said that another email will be coming setting a date at the very end of March Mar 25th or 27th
something like that um and um Mrs depinto is going to represent the board as the chair of Communications on the committee we have HSA I heard from a faith faith leader press um RTA and rtaa representation
some local businesses so we even brainstormed a couple of others to add to real a real reals love coming in and having a meeting with the real really enjoy their breakfast and conversation it's a great idea love
it any other comments this Cassidy yes this Fury yes this borski yes this is rad yes this is Ryan yes thiso yes Mr R yes okay does anyone have any finished
business they like to discuss okay then next thing is new business from the board there's two items on it one is that there's going to be a special board meeting on February 25th to discuss the referendum um have an agenda published
as we always get closer don't Dr you want to add anything else on top of that I don't think so the primary reason will be to just go through all the projects that we're seeing on our Board t for the referendum recommend projects andate report I don't know
excuse me is that a 7M start uh I was planning on it unless we want to do a 6 PM start just putting it in my calendar I didn't if the board would like we could start at 6 because I I my um thinking for that presentation would be to go through each one you know the
slide presentations that you all have for the tours to go through everything on those slide presentations that will'll make it to a final referendum so that could be a presentation I believe we've also invited our architect and bond councel to come as well so we we feel like we want to start at six but
really the only agenda item will be to move forward with the referendum might be a lot of discussion items I items and public may have lot comments so starting six may make sense if people are available did we advertise already I probably should ask that question no you
can you can start the meeting anytime as long as you get five days in it's 48 Hours required three days notice today yeah I'm okay with 6m yeah anyone else okay that make a decision so come back time
on that aot you might have a lot of Miss calls too on your phone tax I already calendar from the district it's also the same as the TBS science fair I don't know what that's a concern I don't think any I don't think
it impacts anybody it may impact the Public's ability to come and person okay so walk out the logistics as we get closer at the timing make sure it's available next one is delegate Report with any delegate meetings I
attend it that they want to discuss okay move on to the next next item will be a executive session motion toe right by thank you so next we'll do open to the public um any comments please come to the podium or online
typing a comment or speak and then we will all right so now we will close open to public and move to Executive session so before we do a motion I'm just going to read the motion to adopt the following resolution resolve to adjourn to
Executive session in accordance with the Sunshine Law to discuss student matter Hib and personel and benefits budget for approximately 45 minutes at which time the board expects to return the public session where action shall be taken
the matters discussed will be made public if and when the circumstances requiring confident confidentiality no longer exist however it is not presently known circumstances will exist so if I
get a motion and second to go to Executive session motion Mrs Cassidy yes M Fury yes m bagorski yes R yes Ryan yes the yes yes