Um we have uh just some housekeeping items for this evening. Uh should be pretty short. We don't have a presentation to go through just um agenda meeting minutes and invoices and then we'll have can sibly do a quick
construction update and uh we'll get you guys out of here. So we will start with um I'm going to share my screen so we can just go through the agenda real quick here. So, we're going to start
with um meeting minutes uh from December 17th, which was our last meeting. Um meeting minutes were um attached to the email with the uh meeting information that was sent out yesterday. So, we are
looking for a motion to approve those meeting minutes. >> Motion to approve. >> Second. >> Thank you, Stacy. And I apologize. Who seconded that? >> It was Tom. It was me. >> Thank you, Tom. Sorry, I don't have my
boxes to see who is talking. So, all right. We'll do a roll call for meeting minutes, starting with Mike Picardi. >> Um, I don't think I was at that meeting with us, so I'm going to abstain. >> Okay, perfect. Thank you. Uh, Stacy Rizzo,
>> yes. >> Susan Graalisi, >> yes. Carl Spenson, >> yes. >> Rich Visque, >> I'll also abstain. I was not at that meeting. >> Thank you.
Nick Rystrom, >> abstain. >> Mayor Keefe, >> yes. >> Tom Skarowski, >> yes. >> John Stematopoulos, >> yes.
Don Martelli, >> yes. >> Joshua Miranda, >> yes. >> And Chris Camela, >> yes. >> Excellent. Thank you. Next up, we are going to move on to
December invoices. And I'm actually going to um show the uh invoice summary. I'm assuming everyone can see the summary on your screen. Linder, I sent that question about the invoice. Did you see my question from
about 10 minutes ago, 15 minutes ago? >> I apologize. I did not >> I still see insurance as part of the conigly bills and I want to clarify what that insurance portion is since we've gotten a separate builder's risk policy.
So, I'm not not sure what those insurance um insurance uh charges are for. So maybe someone can help clarify if it's not a duplicate. >> Sure. Um we do have some Conigley team members on the call as well, but I can
>> clarify. I can clarify. Um >> y >> we there is no uh charges for builder's risk. The insuranceances that we're charging are uh based on percent complete and they are relative to
general liability. And those a line item in in our overall budget for general liability. >> Yes. Yeah. We we we haven't there was an initial billing of builder's risk a several months ago before uh the
discussion started moving towards having uh the builder's risk provided by others. So, uh, that'll get reconciled in the final GMP. But in terms of, um, any other insuranceances that are being build, it's, uh, only been general
liability. >> What's the other one there? The SD insurance. >> That's, uh, subcontractor default insurance. So, that's like it's a portion of the bond. Uh, it's like uh not the payment
performance bond. it is uh uh which would cover the which would cover Conigley's obligations to provide a payment performance bond. The SDI is coverage for subcontractor default insurance, which are for
contractors that are not uh trade biders, which are all the contractors we currently uh have with the exception of the the um underground uh waterproofing. Are those kind are those insuranceances
uh some specific amounts or are these estimated or how do we know what the total obligation is for those two types of insurance? Is that >> they're all included? They're all included originally in uh every iteration of the um of the contract
amendments. So, uh, to see historically how the insuranceances have evolved, uh, you'd have to go back to the contract, uh, to the amendments. >> All right, Linda, do you think you can have Brian put together a summary for us
for the next meeting on those two insuranceances? >> Yep, we can do that. >> Thank you. >> And and just to clarify that, yes, they are part of the original budget. They're traditional construction items just like you have um your construction management
fee and all the different trades. So, they're definitely accounted for, but we can do a reconciliation um for what's been paid out so far, but they are percentage based, Rich. >> Okay, great. Thank you. >> Yeah, sure.
All right. Thank you, Darren. So if there are no other questions, we can start um from the top. I know we do these separately as each one as a separate vote. So we'll start off with invoice number 58 which is for left
field and that is for December services and the left field invoice total is 570,129 and that is for our portion of uh construction documents portion of bidding and construction administration
and then there's also the u uh as part of the bidding we're using bid docs online to um host the bidding and pre-quall services. Um so that is part of it as well as some reimburseables for the flood mitigation consulting with it
which is SGH. So that total is the $570,129. >> Motion to approve left field invoice for $570,129. Second. >> Thank you very much. And for roll call,
Mike Bardi. >> Yes. >> Thank you, Staca Rizzo. >> Yes. >> Susan Graalisi. >> Yes. >> Carl Venson. >> Yes. >> Rich Visque.
>> Yes. >> Nick Rystrom. >> Yes. Mayor Keefe, >> yes. >> Tom Skarowski, >> yes. >> John Stomatopoulos, >> yes. >> Don Martelli,
>> yes. >> Joshua Miranda, >> yes. >> Chris Camela, >> yes. >> Thank you very much. Next up, we have Perkins Eastman. Um
this is their invoice number 18 in this series which is for construction documents and uh geotechnical services by GCA. So their total invoice um for December
services is in the amount of $667,76280. >> Motion to approve perman. >> All right. Thank you, Susan or Stacy, sorry. >> I will second that. >> Thank you. And roll call. Mike Bardi,
>> yes. >> Stacy Rizzo, >> yes. >> Susan Graalisi, >> yes. >> Carl Spenson, >> yes. Rich escape. Rich escape. Did we lose Rich? I think we did.
>> We lost somebody. >> Yeah, we lost the timing. [laughter] All right, I'm going to note him as dropping off. Nick Rystrom. Yes, >> Mayor Keefe.
>> Yes, >> Tom Skarowski. >> Yes, >> John Stoopoulos. >> Yes. >> Don Martelli. >> Yes. >> Joshua Miranda. >> Yes. >> Chris Camela.
>> Yes. >> I think my phone cut out. I'm a Yes. [laughter] >> Oh, thank you. We were just going to check. Perfect. Thank you, Rich. All right. Thank you very much, everyone. We're
going to move on to Conigley's uh requisition number 7A, which uh we had some uh questions on earlier. Um and this invoice is for um as you can see various different categories including
fee insurance, general conditions, general requirements, site demo, structural steel, some site work and then also holding the retainage. So their total invoice for December services is $2,159,83643.
So no further questions. >> We'll move to approve. Thank you Stacy. >> Second. >> Second. I might. Thank you very much. If there are no questions further, we'll go
to the roll call starting with Mike McCartney. >> Yes. >> Stacy Rizzo. >> Yes. >> Susan Graalisi. Yes. >> Carl Spenson.
>> Yes. >> Yes. >> Get it. [laughter] >> Yeah. Rich Misque. >> Yes. >> Yes. >> Nick Ryderm. >> Yes. >> Mayor Keith. >> Yes. >> Tom Sarowski.
>> Yes. >> John Stamatopoulos. >> Yes. >> John Martelli. Yes. >> Joshua Miranda. >> Yes. >> And Chris Camela. >> Yes. >> Excellent. Thank you very much.
As we typically do, um, I did also attach to our email the latest budget tracking spreadsheet, which is now up on the screen. Um, as you can see, uh, everything has stayed the same as far as
our budget. Um, our committed costs have not changed since our last contract amendment. And to date, we have spent the 38,225,349. Um, so [snorts] this is just gets updated monthly. Um,
feel free to reach out with any questions. I won't take you through every single line item, but uh, just to give you guys a sort of a a grand scope, we're we're spent 38 million out of the 400
um, that we have budgeted so far. So, this is through December. So, we're going to move on to our next agenda item. Uh, just um a quick update
on the trade pre-qualification and bidding process that we have ongoing. So, pre-qualification was completed. Um, the main bid package is currently out on the streets, as we say. Um and uh
bids are still due uh currently on February 5th. That date has not changed as of yet. Um we did have an addendum go out this past Friday that just clarified a lot of RFI questions.
Um and uh some supplemental information from Kigley that went in there uh in that package. Um, but as of right now, uh, we are still standing with bids due on February 5th. Um, Canigley, anything you want to add
to to this item or Perkins Eastman? Dan, anything? >> Sorry. I have I don't have anything to add to that. No. >> Okay. No news is good news in my book. So, [laughter] we will move on to uh item number five,
Conigi site update and look ahead. Uh so, I'm going to stop sharing for a minute um and turn it over to Kigley. >> Okay. Um I um will try to share um the latest
drone the footage of this site. Um, bear with me if uh if I'm uh unable to uh get this to uh translate over to the team here. Just uh but in general um if can you see
can you see the drone footage? >> Oh, yep. We can see it. >> We can. Yep. >> Okay. I I'll uh so uh starting um this month, actually late
last month, we've been uh working to uh create the working platform that uh we would use to uh uh mobilize a uh rig on top of to start drilling uh ground
improvements. Um that is kind of what you're seeing right here uh in this image here. We're looking directly down and that's kind of the pathway for the future uh sewer and uh storm uh
utilities that run uh across here and then up and around up and around the building. Um and so we're trying to get that work uh in place. Um, in addition,
we've been, as everybody, maybe some aren't aware of, but tremendous amount of efforts to qualify the characteristics of the the dirt on site so that we can uh legally remove it as
needed in order to uh start with the most important part that we're all angling for, which is to get started with uh building pad prep and and start foundation work. So, the uh the process has been fairly
arduous. Uh we are in the process of getting without getting overly uh into the weeds, we've been in the process of getting uh packages assembled by Sandborn Head and then they will submit those pack we submit those packages to
the uh facilities that will allow um we will review the packages and uh hopefully approve them so that we can then take those qualified uh packages packages with the the dirt that's qualified in them and send them to those
facilities. So, currently right now, we haven't gotten approval yet. So, consequently, this image kind of shows and this image is a little bit dated because we've been generating a lot of dirt. Uh, but you'll
see a lot of piles of dirt out there. Um the good news is that those piles are the result of us getting the pad prepped so that we can start uh the building foundation work. Um the first thing we
have to do is is cut the pad and then um we start with um getting a load transfer platform uh similar to what I was mentioning here. We would create a new platform
underneath the uh foundations or I should say underneath the building pad that will allow us to start ground improvements in the building pad. Uh following ground improvements in the building pad starts the process of excavating for foundations.
The outlook right now is um originally there's that foundations excavation would start in um in April uh because of how things have gone with the characterization of the site. We're
trying to bring that date in as much as we can for obvious reasons. Right now the outlook is is that we may be able to start the ground improvements in February as opposed to March which then
in turn allows us to bring the the foundations excavation and start of foundations in hopefully into March. So let me rephrase this again because I know I've jumped around a little bit. We're looking to try to start the ground
improvements this coming month in February, which then would allow us to start [clears throat] foundations in uh March. But the original plan, of course, was starting the ground improvements in March and the
foundations in April. So, we're we have fingers crossed that we can uh achieve that plan. Uh what's critical to us is getting the supportive excavation around the building in place, which are the sheets that we drive in all the way
around the perimeter of the building. We drive those sheets in and we create basically a dam that prevents um water uh because we're at sea level from getting into the areas uh within the
building footprint so that we can >> build the foundations. So, the S SOE, the supportive excavation is going on right now. We're hoping to start uh ground improvements next month. And um if and we're lucky uh we get the LSP
packages approved, we can start removing a lot of this dirt off site that right now we're having to stockpile because frankly we're running out of room. But, uh, we're we're hopeful that we will be getting approval to remove the dirt out
of our way and offsite uh, within the next couple of weeks. >> Well, John Lamar, what this picture is not showing, it's two weeks later, Darren, right? January 21st. >> The the draw rig is actually starting
tomorrow, I think, Darren, correct? On the ground improvements. >> That's correct. Right. And the steel sheeting is probably what a third or half the way complete. >> Yeah. Yep. >> So maybe next month what we'll do is we'll uh we'll bring the latest this is
from the monthly report but it h it's happening so fast out there this picture doesn't do it justice. Does uh it's going to pop. It is popped to use a corny phrase. Um we're mobilized and we start driving ground improvements
tomorrow. That's a big milestone for us, correct, Darren? >> Yes. Ground improvements along uh along this area here, which is >> outside the building pad, but it is also important sequentially for us to proceed forward uh with the plans for the
building uh pad. So there's there's multiple things happening here in order for us to get to the most important part of our critical path, which is to get started with foundations. And just I know I know we're trying to move along here, but Darren, can you just touch base on we've already diverted the sewer
and the storm, correct? We temporary bypass. >> Yes. >> Just a brief explanation of that. >> Yeah, those are just means and methods, but yeah, we are we've moved some of the existing sewer uh lines that run uh underneath the proposed building pad and
we've diverted them out of the out of the way of the building pad. And that was accomplished at the end of uh December. Additionally, I would say what's going on behind the scenes is we're in uh really uh hot process here of uh
reviewing uh structurals, structural steel. Uh the steel erector uh the steel subcontractor uh has all of the raw steel uh or not all of it. A very large portion of the
raw steel has been uh purchased is in their yard. Um and uh we're in the process of working with the design team to get the first batch of shop drawings approved over the next month so that we can get started with fabrication.
Does anyone have any other questions? I guess one final note to make is that in anticipation that we are going to have imminent approval of the um the packages for soils removal,
uh you're going to see a lot of trucks leaving the site uh in very short order, which is also good news, but [clears throat] it's going to be a lot of trucks. Any other questions?
>> Just a quick question. Um, are you guys uh bypassing uh 247? Is that accurate? >> Yes. >> So then can I assume that you have somebody that's on site uh overnight for to deal with any type of issue that
might arise? um that is not the case at the time. So I would have to get more information about the concerns on that regard. We we have we have a pump we have pumps
running 247. Yes. >> Okay. So that my concern is just that if the pumps, you know, if something happens, especially with the cold weather and they're not able to pump, then, you know, the system upstream, you know, can quickly searchcharge and can,
you know, quickly be a problem if there's not somebody that's there to address it right away. >> We have uh two conley employees live in the city nearby. Um, so but uh is that Nick or Chris who's asking the question?
I'm sorry. Uh this is Nick. >> Oh, hi Nick. So maybe tomorrow Darren and the team uh Dave Gman can follow up with you and just um go through that with you what the backup plan or is or >> Okay. Yeah, if someone could reach out to me tomorrow that I'd appreciate it.
>> Yep. Thank you. >> Hey, John. One more thing. I I just I know they had some issues with like the pump capacity during high weather I'm sorry high rain events and
they someone from French reached out and said they would provide um GPM like the highest rated for GPM with both of those pumps maxed out. Is there any way you could get that for us so we can make sure?
Sure. Like like Darren and I said, "Come come by the trailer tomorrow. We'll answer all your questions or whatever you need and get it get it to you guys." >> Okay. Because they they seem concerned that it was rising and trying to just figure out make sure that
it has the capacity to maintain the uh the flows there. >> Yeah. I mean, we've had some weather before everything froze. So, uh, uh, recently and and since the last event that took place, I believe in
early December, I think they have augmented, well, I know they've augmented their um, efforts to address that to prevent it from uh, occurring again. And I don't think we've had another event. [snorts]
>> No, you're probably right. I just want to make sure nothing happens. I mean, >> absolutely. >> No chances. >> We're there every day. And uh if you if you want to stop by, please feel free anytime. And but if you if you don't
have the time, but you have questions that you'd like to pose, do you I'm assuming you have my email and Dave Gorman, our superintendent's email. If not, uh, we can we can get the information to be transferred as
electronically to save you. >> Yeah. Listen, this isn't the right forum, so we can answer all the question. Chris, we met in sight a couple a couple times already, the team, so we can get you whatever you need and and [clears throat] make sure the concerns
are addressed. you mentioned. Yeah, just a quick one and so I know we're going to want to move on, but right not being the not right forum, uh, but all of the stakeholders, especially the the boots on the ground at the site, should have all of our emergency contacts and it's
not an email. There should be direct phone lines with each other, cell phones, so that if there's an emergency or if there's an outage in the middle of the night, Chris Charmela gets a notification or Nick gets a notification or someone on Cigley gets a notification that everyone's working together to make sure that we address it within a very
short time frame. >> Correct. >> Within within an hour, two hours maximum so we don't have back backups going into the neighborhoods and and any businesses in the area >> or any any emergencies related. It doesn't have to be sewer or water related. And Mr. Mayor, Chris and the
DPW have made it very clear that they're very concerned with the sewer and storm. So, we want to make sure the reservation that they're all the procedures in place as well as even maybe even a backup pump if if the gallons per minute tomorrow are still a concern. So,
>> thank you. Appreciate that. >> All right. Um, with that, thank you very much, Conigi. Uh, we will continue conversations in the background to make sure everything is followed up on. Uh, moving on to our next uh, item, which is
public comment. If anyone from the public has a comment, state your name and address for the record first, please. I am looking I don't see any hands. All right, we will move forward. Um item number seven, other business
discussions. Um let me just mention that part of the package that was sent out to the SBC uh was also a link to a rather large file called our monthly report. Uh feel free to peruse that report. It's
been modified um mo most recently. Uh it is something that we have been traditionally doing uh every month uh for the past I've lost count how many years. Um uh part of it big part of it is the MSBA uh
requirement. Um so a lot of it is is very u prescriptive. Uh it's more of an update on the MSBA side. It's more of an update on uh the financial billings every month. Um but that monthly report is a way for us to communicate updates
on the financials, the construction, uh number of meetings that have occurred. Um and and once we get further into construction, it'll also talk more about um where we are with regards to uh construction documents etc. So um feel
free to look through that and then uh maybe at our next meetings um we can take questions that the committee has on that report and if there's anything that we need to edit or address. >> So let me just uh point out so this this
report is different than all the previous reports because this report also includes uh Conigley's monthly report. So it's all consolidated in one document so you don't have to have multiple documents coming at you and so I would recommend that everybody looks
through it particularly the consigly side because you haven't seen that before and then I I recommend that the next meeting uh uh left field and conigly walk you through their portions and then there also are going to be there's only uh one item in the addendum
I think in this one but there's going to be several items in the addendum two of those are going to onepage synopsies, one of the budget and one of the schedule. And the intention there is uh if you don't really want to
read 60 or 90 pages, uh the project in terms of the budget and schedule will be reduced down uh to two pages. And the key thing uh about those two synopsies will be that you will see for example the original budget and where you stand
today. So you can see the variances. In other words, how you are tracking. And at the next meeting, we'll explain in a little more detail some of the key things you can look at to know where your project stands financially. And then in terms of the schedule, uh you will have a one page that says this is
what our original schedule looks like or what we call our baseline schedule. Not exactly our original schedule at this point, but it's going to be a fixed baseline schedule that won't change. you'll be able to see the schedule of where it is now and you'll be able to see the variances. So, you'll then be
able to tell am I on schedule or am I not on schedule. So, uh if you can that schedule page is not in there. The budget page is in there. But before the next meeting, look at this one. I think by the next meeting you may have the January report. So, that'd be the one that we go over.
>> Thank you very much, Joe. If there are no other questions or comments from the committee, that is all I had for housekeeping from from our side and we would uh entertain a motion to
adjourn the meeting. >> Motion to adjurnn. >> Second. >> Thank you very much. All right. Have a good night everyone. >> All right. Thank you everyone.
>> Thank you.