WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=4LfEAmUyUXg

NOTE
MEETING SECTIONS:

Part 1 (Video ID: 4LfEAmUyUXg):
- 00:00:00: Meeting Start, Roll Call, and Minute Approval
- 00:03:11: Approval of May Invoices: Left Field, Briggs, Eastman
- 00:07:59: Consigli Direct Trades Invoice Discussion and Approval
- 00:14:36: Monthly Report Overview: Schedule and Budget Health
- 00:20:44: Urgent Change Order Protocol Discussion & Approval
- 00:28:27: Public Comment and Consigli Site Update


Part: 1

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Roll call, please. Linda. >> Thank you, Susan. I'm starting from the top. Mike Picardi, >> I'm here. >> Stacy Rizzo, not here yet. Susan Graalisi

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>> here. >> Dr. Kelly, I know, is absent. Carl Spenson absent. Christopher Bowen >> present. >> Nice work, Christopher. I thought you might not make it today.

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Uh, Rich Visque, >> I am here. >> Thank you. Don Surmela absent. Nick Rystrom >> here. >> Mayor Keith

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absent. Now Tom Scorski absent. John Stematopoulos >> present. >> Anthony Congliro >> here. >> Don Martelli absent. Joshua Miranda absent. Chris

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Camela >> here. >> Excellent. Thank you very much everyone. We officially have a quorum. Okay, Linda, I'm going to grab the screen.

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>> Yep. Are you Are you able to The um controls are a little different for this meeting for some reason. >> Yep. Can you see that? >> Yep. >> Agenda up. Okay, perfect. So, uh first we have a quick uh um meeting minute approval from April

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29th. Any comments on the minutes? If not, we would entertain a motion to approve. >> Motion to approve. >> Second. >> I will do the roll call. Mike Cardi. >> Yes. >> Susan Graalisi.

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>> Yes. >> Christopher Bowen. Take that as a yes. Rich Visque. I think we might have lost Rich for this one. Uh Nick Rstrom,

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>> yes. >> Johnston, >> yes. >> Anthony Congliro, >> yes. and Chris Charmela. >> Yes. >> Excellent. Thank you.

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I'm not going to call on people that are absent. So, Brian, back to you. >> Uh, sounds good. >> I do see that Rich is still there. Did you get his vote, Linda, >> so we can have a quum vote? >> Rich, did you Yeah, I think he just came

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back in. Rich, um, are you a yes for the meeting minutes? Did you hear my vote of yes? I'm sorry. I thought I thought you registered me in. >> Got it. Thank you. Got it. >> You got it. >> Uh, moving into invoices. So, um, first

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batch at the top of the screen, invoices for May, left field, billing to 18% completion for the construction administration phase. We also have, um, a 20% completion invoice for the dust monitoring. um be a subconsultant Sandborn Head from amendment nine. And

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uh we have a single oneoff um legal bill um for $2,88. Uh again, some questions establishing the GMP contract here. Um there's money remaining in our other administrative and left field's other administrative cost category. Uh we're billing it

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against that. Um, total for the left field invoice $22,492.30. Any questions? Otherwise, we'd look for a motion to approve. >> Motion to approve. >> Second. >> Second.

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>> Thank you. I will do roll call. Mike Bardi. >> Yes. Susan Graalisi. >> Yes. >> Christopher Bowen. >> Yes. >> Rich Visque.

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>> Yes. >> Nick Rystrom. >> Yes. >> John Stomattopolis. >> Yes. >> Anthony Coglandro. >> Yes. >> Chris Charmela. >> Yes. >> Thank you.

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>> Thank you. Next invoice, monthly uh construction material testing invoice for Briggs totaling $25,2925. This represents 22% consumption of the testing budget that we carried. As noted before, this is a lot of this testing is front heavy with concrete and steel. So,

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um later this fall, early winter, we'll take a look at whether this budget we projected to remain healthy, but right now we think it's looking pretty good. Um, there are no questions on the Briggs invoice. We would entertain a motion to approve >> and to approve.

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>> Second. >> Thank you very much for roll call. Mike Bardi. >> Yes. >> Citizen. Was that a yes? I'm sorry. >> Yes. Christopher Bowen, >> yes. >> Rich Visque,

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>> yes. >> Nick Rystrom, >> yes. >> John Stomatopoulos, >> yes. >> Anthony Kagglandro, >> yes. >> And Chris Charmela, >> yes. >> Thank you. Two more to go. Uh, next is

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the Perkins Eastman design team invoice for May, billing to 3% completion of construction administration with four um subconsultant invoices. One for uh ongoing traffic study um work, 43%

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completion there as an aggregate for the next three. They're all in the same budget line for GZA, the geotech engineer, and Sanborn Head, the geo environmental engineer. Those are all about 50%. Um everything's in alignment with where they are all at in terms of

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the services related to these contracts. Perkins Eastman invoice total 637,50.37. Questions or motion to approve? >> Motion to approve. >> Second. >> Thank you very much.

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Um, for roll call, Mike Picardi, >> yes. >> Susan Graalisi, >> yes. >> Christopher Bowen, >> Rich Visque, >> yes. >> Nick Rystrom, >> yes.

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>> John Stomatopoulos, >> yes. >> Anthony Kaglan, >> yes. Chris Moa. >> Yes. >> Thank you. >> Thank you. Final uh invoice consigly um

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for uh the month of April on the direct trades which are all down here. We're billing to 95% completion of site demolition, 6% completion for concrete. uh bigger steel numbers as we're getting uh steel into fabrication in Canada 38%

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completion on steel 3% on uh aluminum entry storefront 5% on elevator and 38% completion on site work um fee general conditions all around 14% with the supporting um insuranceances bonds uh

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right in that same realm of 16%. So again, this requisition has been reviewed by Conigley Perkins Eastman left field. Uh we feel it's all in alignment with progress on the field. It totals 10,281,217. >> Brian, I have a question. >> Sure.

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>> Is the demolition complete or um you know 95%? I know there's 5% hold back, but I see a retainage on the bottom. So, is the con is the demolition 100% complete with 5% holdback or is it 95% complete with 5% remaining?

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>> It's a good question and I'm not sure Darren if you know that, but I'm going to jump down. I'm going to scroll a bunch here. I'm going to try to look at the answer in the invoice. Everybody look away for one sec as I

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scroll recklessly. So hold on a sec. >> I would think it wouldn't be complete because then it would be 100% and then the retainer would still be in the retainage. >> And this is John Lamar here. In good it's general practice never to say somebody's 100% complete.

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>> Meaning we always try to keep it back at 95 for a couple months in a row if that's if they're 100% complete. There's always going to be something out there that may be another chunk of concrete that has to be demoed or scrapped. But we already we also have French on board

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obviously doing site work. So as common practices uh line items jumping ahead drywall for example eventually >> it it does show 95% complete. >> Yes, >> that doesn't include retainage. So

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that's on that's 95% of the value of the work not inclusive of retainage. >> My followup question would be what what is the 5% that's remaining? >> I I just let me answer that please Darren. I guess it's just rich. We try

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to keep everybody honest. Nobody's ever 100% complete. There's always paperwork. There's always something. So they might bill again next month for 100%. Then finally we can say, "Yeah, that's pretty much done. We got the documentation. What >> I I can tell you that for instance,

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there are sections of asphalt out here that haven't been demo demoed yet. So there's an that's an example and the majority of the example of what is incomplete based on that initial enabling package. >> All right. Well, that makes sense cuz

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you know if it was in the retainage and we're holding it back in the line, I guess we'd be double counted. So, just want to kind of use that as a beta as to what we should expect with these red uh percentage of completion numbers and the

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retainage as it builds up. >> Yes. to to John's point, um the owner is protected here with the way that we build it to ensure that uh the contractor is still uh probably has more

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we're holding more money on them than what uh they have left to complete. >> Great. Thank you. >> So, kind of a follow-up question for that. Once they are 100% complete, once they're 100% that means their

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retainage has been >> taken out of the total retainage. >> We're not the release of retainage is a separate uh activity and that would not happen in this case. It would just be that if if at some point in the future

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we complete that portion of the work to the point where we all agree it's 100% and the parties agree to approve it, then the retainage still is held until such time as uh a separate request is granted and approved for release of

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retainage. >> Yep. Michael, whenever we start releasing retainage in the future, it'll be a individual update on each of these, we'll make it clear. >> Oh, okay. Great. Um, I have a separate follow-up kind of question also, Brian.

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>> Sure. Sorry. Um, >> as we move forward with all like the other subtrades, we're going to be seeing their totals here every month. >> Yep. Correct. >> Awesome. That's great. >> Yep. So, this will keep getting bigger.

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I mean, at some point, probably, you know, end of year into next year when we really have a building, this this list will be twice as big, three times as big um as it will be as it is right now, rather. >> Awesome. Okay. Great. There are no other questions. We'd look

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for a motion to approve. >> Motion to approve. >> Second. >> Very much. I'm going to do the roll call then. Mike Bardi. >> Yes. >> Susan Graalisi. >> Yes.

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>> Christopher Bowen. Christopher Bowen, can you hear us? >> Can you hear me? >> Yes, there you are. Thank you. Rich Visque, >> yes. >> Nick Rice, >> yes. >> John Matopoulos, >> yes.

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>> Anthony Coglyro, >> yes. >> And Chris Camela, >> yes. >> Thank you. >> Thank you. Um, we have this on monthly report overview. We're not going to go through the whole report. We've done this before, but we just want to hammer

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home um the easiest way to access this report um in terms of critical information for the schedule and critical information about the budget. Um, if you want the a larger story of what's going on every month, you can feel free to read through all of these

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pages. I'm going to jump right to the end uh of the report. go all the way to the end and come back one to these single page uh schedule and budget updates. So, we wanted to just stress these because um if you want to take a

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quick look at the health of the schedule or the budget, these are the easiest pages to look at. Um what we're basically capturing is um the baseline GMP schedule um in the coming month will be absorbed into this. The variance

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columns over on the right are the ones to look at. You see minuses, pluses, that means pieces are moving around. But really, if you just zoom down onto the bottom right here, which some of these activities ready for first day of class, for example. Um, if you want to bottom

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line the schedule, are we on schedule? Ultimately, keep your eye on these variance columns. And obviously, if we're behind or ahead of schedule, you'll hear it from us as well. But in terms of how to read these reports, I'm just hammering home that uh these variance columns based on all these

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activities on the left, these rolled up activities are the easiest way to test the health of the schedule. Um high level we are maintaining schedule. uh you'll always see some variation of uh falling a little behind, falling a little ahead on these tasks as we get

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through them, but um high level we are on schedule and um looking forward to some updates in the coming month. So I'm not sure if there's anything else to add from a consigly point of view or if there are any committee questions, but I'll go to the budget summary right

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after this just to do a similar reminder. Um so I'll pause on schedule. Are there any schedule related questions? If not, I'm going to jump to this last page of the report is always the single page budget summary. Now, um I'm going to actually jump into the Excel for this

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cuz a I think you'll see it better. And as we're absorbing the GMP, the underbudget GMP into this, we're making a few minor updates that will just make it more clear. So, I'm jumping into Excel. Um, we have the GMP savings 15.4 million

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under budget captured here. And at least until we get the PFA bid amendment from MSBA, which is going to take another few months, we're projecting that that savings will roughly be split between city savings and um a reduction of the MSBA grant. You spend less, they

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reimburse less. Basically, um through the middle is all progress of um what's been approved in terms of budgets moving, what's been expended, and pending um potential change events. Over here on these columns, G&H,

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what you'll see coming this month is um the move the reduction of the $410 million construction budget by the bid savings of 14.8 uh into the current budget line. And the key takeaway for this document on the scheduled document

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is the bottom right area. These two boxes right here really capture um the contingency analysis against any potential change orders, any I like to use the phrase noise in the system. Um but as you'll see, we're 15%

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um complete with the total project and we've only consumed 3% of our contingencies. So, as noted before, as long as this uh there's a positive delta between these numbers, that means budget side, we're in really good shape. Um,

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and if you look at it with um pending change orders and whatnot, same story. Um, 15% of the project complete with 4% of the um contingencies eroded including potential exposures. So

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easy spot to look of are we maintaining the financial health of the project. Any questions on that update? >> Brian, what was the total number or the contingency that we had in the original in the in the final budget before all this?

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>> So before we moved this 14 million of bid savings into it, I think I'm going to be able to pick that up on my other screen. So, the owner's change order hard cost contingency was established at the inception of this budget at 18.5

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million. And if I jump back into the update this month, you'll see that it's up to 33.3 million because that's ultimately where all that bid savings went. So, 18 million to 33 million, great numbers to have on hand for any

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unforeseen events. Right now, we really do not we have no change order. um uh potential change orders in the system. And outside of construction, uh probably our biggest exposure is in furniture, equipment, and technology. That's a

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topic that's being revisited. Um and updating budgets there. A couple months down the road, we'll get back into talking about them. Uh but we are previewing that those budgets are probably going to need to be looked at. We had this discussion a little bit at GMP that maybe did we want to top those

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budgets off at GMP? The decision on that was no. Um, which is fine. So, right now the money sitting in this contingency, 33.3 million. when we get updated estimates on technology and uh furniture, all the stuff to buy at the

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end of the project, um we will come to the committee with updates and uh perhaps preview the potential usage of some of this contingency to help those budget categories out. >> Thank you very much. >> You're welcome. There's no other

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questions. We'll jump back into the agenda. So before we turn it over to Conigley for construction update, uh we wanted to discuss owner change orders. Again, we have none in the pipeline uh right now. Zero of that noise in the system in

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terms of construction. Uh but there is a topic that we wanted to talk about in terms of protocol for urgent construction change orders uh that might come up that might also require rapid approval to avoid impacting the

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schedule. So anything that wouldn't impact the schedule, anything that there's time to wait for the next committee meeting, anything that's optional will all come to this committee for approval. What we wanted to discuss tonight is if smaller but critical

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events come up on site uh with us and Conigian being there every day, there's potential what I not really emergency but urgent items that if we wait even potentially 48 hours to schedule an off

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meeting, there could be some sort of impact to the schedule, there could be some impact to the cost. So based on some discussions with the city um we are proposing that um if something meets the it is urgent, it is imminent, you have to do

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it and it it will impact the schedule if we wait. We are um requesting an upset limit of $25,000 where left field could approve that in writing to Conigley, copy the chair of the SPC and the superintendent of schools and Mr. K. Uh, and all the

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paperwork would then flow to this committee for formal approval. Um, that's up to 25,000. If the value increases from 25 to 50 in that range, um, we would also add Perkins Eastman signing off on that. Chair of the SBC.

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Um, chair of the SBC is not available. Superintendent of schools could approve. It all goes in writing and again ultimately it comes back to the committee. So, we're really looking for sort of non-negotiable emergency events

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um and some flexibility up to $50,000 of field approving imminent potential change orders. So, I wanted to turn this over. This is something we discussed with some other people. Uh if anyone who is involved with those discussions had anything to add, feel free. Uh and

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otherwise, we can also field questions about this. Brian, um I agree with the philosophy and concept on this. Um seen this done in the past on other building projects I've been involved with and um I think it's a good policy. I think the thresholds are uh as such that will

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protect us on any big decisions but not slow down any uh progress being made on a day-to-day basis. So for what it's worth, I I believe this to be a good policy. Thank you, Rich. And again, I just want to stress these are these would be for items we can

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avoid that we need to approve. Anything that doesn't fit that category would automatically flow right to the committee for approval or rejection. >> Brian, um um

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is there any thought on over $50,000? Um 50 is more or less the max that I we at left field have seen and I think you know Dan Collie was involved with this discussion. That's that's usually about the upset limit. I think if something

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were a bigger impact and was critical um we'd probably have a little bit more warning and we might have to just fall to a rapid meeting 48 hours away. Um, so I've never done it over 50,

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Michael, but it's really the prerogative of the uh of the city of River and this committee. >> Okay. I I'm on board with this 100%. Um, I think $50,000 on $500 million project is a small percentage. Um, so I'm not

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concerned about that. My concern would be with when do we move forward with the actual like change order in writing? Would that just be the next building committee after the approval? >> Yes, we would bring it to the next committee meeting um if it if it did

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happen this way. So, this would more or less allow left field and consigly to sign documents to the sub um who was doing the work um and immediately release them. Uh to some degree, they care a little bit less about seeing an owner change order. That's that's really

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the contract between Consley and Revier. This would allow Conigley to be rel releasing one of their subs who they have a contract with prior to SBC approval. >> Okay. Yep. Makes sense. Can I um can I get CCD on those emails

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>> when and if those happen? >> Absolutely. Thank you very much. Uh if there are no other questions really, we were just looking for sort of a generic endorsement of this and maybe it's something along the lines of uh the approval of the protocol for change

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orders as presented tonight. Uh this can sort of be the memorial slide. I can PDF this include it in the uh meeting minutes for next month. But uh if there are any other questions otherwise we'd be seeking a motion to approve the protocol for field change

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orders as presented tonight. Um, I'll make the motion to approve the protocol for field changes. I think it's a great idea. The last thing we want to do is slow down production. >> I'll second that. >> Should be last roll call. Linda,

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>> I'll I'll do a roll call. I I apologize, but I just got this very strange notification from Zoom that the remaining meeting time is 4 minutes and 35 seconds, and I have no idea why. So, uh, just not sure if it's just going to cut me off in four minutes, but I'll

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do the roll call quickly. Mike Bardi, >> yes. >> Susan Graalisi, >> yes. >> Christopher Bowen, >> yes. >> Rich Visque, >> yes. >> Nick Rystrom, >> yes.

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>> John Stomattopolis. >> Yes. Yes. Kagleandro. Thank you. >> Yes. >> And Chrisella. >> Yes. >> Thank you very much. >> Well, there's still time on the clock. I have to leave this meeting. So, uh I'll

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see everybody at the next meeting. Thank you. >> Thank you, Rich. >> I think we're we're losing Rich and I think we're losing uh Christopher Bowen as well to some other events, but I think we're done with um the motions and votes, right, Brian?

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>> Motion's done. Correct. >> Um, so I'm gonna say just in case this timer really does run out, I'm going to suggest that we just quickly do a public comment and then go to Conigley for an update. Uh, if there's no objections to

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that, I will call for any public comment. First off, committees, is that okay with everyone? I don't believe we need a motion to go out of order. If we do, I'll just shut up and turn it over to Conigley. No, I think we're good. You can go out of order considering the circumstances

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that we may be cut off. So, we want the public to hear. Uh, any public comment? Name and address for the record. If so, >> going once. Going twice. All right. We'll call agenda item seven closed. Backtracking

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to six. Consigly site update. Yes. Uh assuming everybody can hear me and see what I'm sharing. >> Yep. >> Okay. Um so everybody's I think familiar

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with uh this view uh looking back across the site with of course uh the main building footprint here in the foreground and then in the background uh the eventual geothermal wells, baseball fields and other sporting fields etc. I

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don't uh don't want to bel labor too much. Uh so I'm going to move forward in the next slide. So as as you can see in this slide, this is a shot of the the geothermal well field which uh that work commenced at the beginning of May. Uh we

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have approximately 30 wells drilled um and in various stages of completion. So about 10% uh uh is uh has been drilled. We still

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have again months ahead of us uh probably closer to uh 20 weeks ahead of us, but that uh work has commenced and this area that we're showing you here will eventually be the baseball field. Um

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moving on to the next uh few slides are just showing further progress with uh with uh the the foundational work. So uh stair D1 uh over in uh the footprint of

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the uh of the uh gymnasium. Uh you can see this is a fairly large uh foundational area that's being prepped for uh steel. And in fact, you can see here it's progress a few days later. And in the background, you can see the per

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the back perimeter wall of the of the gymnasium with the pilasters. And then uh the the new walls that are being formed around those. Um move to the next slide here. Again, a little

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little more of a close-up shot of the pilasters. again uh these were earlier in the in the month. Uh since then these areas in between which you can see the uh reinforcing steel protruding up uh

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above the foundation footing those are now have also been poured. Um again this is the back wall of the gymnasium building F.